DEBRIS MANAGEMENT PLAN 2024
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 1
TABLE OF CONTENTS
DEBRIS MANAGEMENT PLAN 2024 ......................................................... …..0 TABLE OF CONTENTS ....................................................................................1 SECTION 1: EXECUTIVE SUMMARY ....................................................................... 3 SECTION 2: ACRONYMS AND TERMS ..................................................................... 4
2.1 ACRONYMS .........................................................................................................4
2.2 TERMS ..................................................................................................................5 SECTION 3: INTRODUCTION ..................................................................................... 7
3.1 PURPOSE ..............................................................................................................7
3.2 SITUATION AND ASSUMPTIONS ....................................................................7 SECTION 4: CONCEPT OF OPERATIONS .............................................................. 10
4.1 EMERGENCY OPERATIONS CENTER ACTIVATION.................................10
4.2 ESTIMATING THE TYPE, AMOUNT AND LOCATION OF DEBRIS .........10
4.3 TEMPORARY DEBRIS STORAGE AND REDUCTION (TDSR) SITE
SELECTION PROPERTIES .....................................................................................11
4.4. TDSR SITE REQUIREMENTS .........................................................................11
4.5 TDSR SITE PREPARATION .............................................................................11
4.6 EXISTING SITE PREPARATION .....................................................................12
4.7 ENVIRONMENTAL CONSIDERATIONS/OTHER REGULATORY
REQUIREMENTS .....................................................................................................12 SECTION 5: DEBRIS REMOVAL .............................................................................. 13
5.1 GENERAL ...........................................................................................................13
5.2 DEBRIS REMOVAL CONTRACTOR FUNCTION .........................................13
5.3 EMERGENCY ROADWAY DEBRIS REMOVAL (PHASE I) ........................13
5.4 LOCAL, STATE AND FEDERAL ASSISTANCE ............................................14
5.5 SUPERVISION AND SPECIAL CONSIDERATIONS .....................................15
5.6 PUBLIC RIGHTS-OF-WAY DEBRIS REMOVAL AND DISPOSAL (PHASE II) ....................................................................................................................................15
5.7 PRIVATE PROPERTY DEBRIS REMOVAL ...................................................17
5.8 HOUSEHOLD HAZARDOUS WASTE (HHW) REMOVAL ...........................17 SECTION 6: TEMPORARY DEBRIS STORAGE AND REDUCTION SITES ..... 18
6.1 SITE PREPARATION.........................................................................................18
6.2 SITE OPERATIONS ...........................................................................................19 SECTION 7: DEBRIS MONITORING PLAN ............................................................ 20
7.1 DEBRIS FIELD MONITOR ...............................................................................20
7.2 MONITORING STAFF .....................................................................................211
7.3 DEBRIS MONITORING FIRM ..........................................................................21
7.4 ACTIVATE MONITORING FIRM AND DEBRIS REMOVAL CONTRACTORS ....................................................................................................................................21
7.5 DEBRIS MONITORING REPORT ....................................................................22
7.6 MONITORING PROGRAM ...............................................................................22
7.6.1 MONITORING FUNCTION..........................................................................233
7.6.2 DISPOSAL MONITORING .............................................................................23
7.7 FORMS ................................................................................................................24
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 2
SECTION 8: DEBRIS REDUCTION METHODS ..................................................... 26
8.1 VOLUME REDUCTION BY GRINDING AND CHIPPING ............................26
8.2 VOLUME REDUCTION BY RECYCLING ......................................................27
8.2.1 METALS……………………………………………………………...……….27
8.2.2 SOIL ..................................................................................................................28
8.2.3 WOOD...............................................................................................................28
8.2.4 CONSTRUCTION MATERIAL .........................................................................28
8.2.5 RESIDUE MATERIAL ......................................................................................28 SECTION 9: TEMPORARY DEBRIS STORAGE AND REDUCTION SITE CLOSE- OUT PROCEDURES ..................................................................................................... 28
9.1 ENVIRONMENTAL RESTORATION ..............................................................29
9.2 SITE REMEDIATION ........................................................................................30 SECTION 10: ORGANIZATION AND RESPONSIBILITIES ................................. 31
10.1 LOCAL GOVERNMENT AGENCIES AND DEPARTMENTS .....................31
10.2 SUPPORTING AGENCIES ..............................................................................32 SECTION 11: ADMINISTRATION AND LOGISTICS ............................................ 32
11.1 LOGISTICAL REQUIREMENTS ....................................................................33
11.2 TEAM MATERIALS ........................................................................................33 SECTION 12: APPENDICES ........................................................................................ 33 APPENDIX A – DEBRIS MANAGEMENT RESOURCE DIRECTORY ..............33 A.1 ADMINISTRATIVE..............................................................................................33 A.2 COMMUNICATIONS/PIO ..................................................................................34 A.3 CONTRACTING AND PROCUREMENT/TEMPORARY BIN AND ROLL- OFF BOX FRANCHISEES .................................................................................................34 A.4 EMERGENCY SERVICES/ HEALTH AND SAFETY ..........................................35 A.5 NEIGHBORHOOD SERVICES/PUBLIC WORKS .............................................36 A.6 URBAN FORESTRY/CONTRACTOR(S) .............................................................36 APPENDIX B – LOCAL, STATE AND FEDERAL AGENCY CONTACTS ........37 B.1 EARTHQUAKES .................................................................................................37 B.2 FLOODS, LANDSLIDES/MUDSLIDES..............................................................39 B.3 HAZARDOUS MATERIALS ................................................................................40 B.4 SEVERE WEATHER ............................................................................................41 B.5 WILDFIRES .........................................................................................................41 APPENDIX C – EXISTING LANDFILLS ...............................................................42 APPENDIX D – SOLID WASTE FRANCHISES ....................................................43 D.1 RESIDENTIAL & COMMERCIAL FRANCHISE – BURRTEC WASTE
INDUSTRIES, INC. ....................................................................................................43 D.2 CONTRACTING AND PROCUREMENT- TEMPORARY BIN AND ROLL-OFF BOX FRANCHISE .....................................................................................................44 APPENDIX E – TEMPORARY DEBRIS STORAGE AND REDUCTION SITES (TDSR) REQUIREMENTS .......................................................................................45 APPENDIX F – DRAFT ORDINANCES .................................................................56 APPENDIX G – HAZARD MITIGATION PLAN ...................................................56 APPENDIX H – ENVIRONMENTAL AND HISTORIC PRESERVATION .........56 APPENDIX I – SAMPLE DEBRIS MONITORING FORMS .................................62
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 3
SECTION 1: EXECUTIVE SUMMARY
Each year, local officials from hundreds of communities are faced with the task of removing debris caused by natural disasters. In California, hundreds of major disasters have been declared by the Governor to facilitate federal and state assistance to communities struck by floods, earthquakes, wild fires and other natural disasters.
In some cases, debris clearance, removal and disposal actions can be accomplished quickly using community resources augmented by assistance from neighboring communities, state agencies and contractor resources. In many other cases, however, the damage and debris are so extensive that a comprehensive debris clearance, removal and disposal management plan is required to efficiently and effectively control operations.
This document was developed to provide guidance to community leaders in planning, mobilizing, organizing and controlling a large-scale debris clearance, removal and disposal operation. Although this manual has been developed for large-scale debris clearance, removal and disposal operations, portions of all chapters can be utilized on a smaller scale.
The chapters are arranged to enable the reader to progress in a logical manner from one planning element to another. It is recommended that the chapters be read consecutively because information presented in one chapter will be helpful in understanding materials presented in subsequent chapters. The guide does not address the removal or disposal of material and products from private property that were generated by institutional, commercial, recreational, industrial or agricultural sources that contain certain chemicals as defined by the Environmental Protection Agency to be toxic, flammable, corrosive or reactive.
This document was developed to assist local officials to review their community’s vulnerability to a disaster and consider how to manage a large-scale debris removal operation should the need arise. The State of California’s Emergency Management Agency (CalOES) and the Federal Emergency Management Agency (FEMA) Regional Office may also provide additional technical assistance in our area.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 4
SECTION 2: ACRONYMS AND TERMS
2.1 ACRONYMS
CalOES California Governor’s Office of Emergency Services Caltrans California Department of Transportation
C&D Construction and Demolition
DMS Debris Management Site
DMTF Debris Management Task Force
DTSC California Department of Toxic Substances Control DOT Department of Transportation
DPW Department of Public Works
EOC Emergency Operations Center
EPA Environmental Protection Agency
ER Emergency Relief
FCO Federal Coordinating Officer
FEMA Federal Emergency Management Agency
FRP Federal Response Plan
GIS Geographic Information System
HHW Household Hazardous Waste
NRCS National Resource Conservation Service
PA Public Assistance
PIO Public Information Officer
REOC Regional Emergency Operations Center
ROW Right of Way
SCO State Coordinating Officer
SHPO State Historic Preservation Office
SLTT State, Local, Tribal and Territorial
SWM Department of Solid Waste Management
TDSR Temporary Debris Storage and Reduction
USACE United States Army Corps of Engineers
USDA United States Department of Agriculture
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 5
2.2 TERMS
Chipping. Reducing wood related material by mechanical means into small pieces to be used as mulch or fuel. Chipping and mulching are often used interchangeably.
Debris. Scattered items and materials, either broken, destroyed, or displaced by a natural disaster. For example: trees, personal property, construction and demolition material.
Debris Clearance. Clearing the major road arteries by pushing debris to the roadside to accommodate emergency traffic.
Debris Removal. Picking up debris and taking it to a temporary storage site or permanent landfill.
Debris Disposal. Placing mixed debris and/or residue from volume reduction operations into an approved landfill.
Department of Public Works (DPW). Department typically responsible for clearing debris from the roads and rights-of-way.
Department of Solid Waste Management (SWM). Department responsible for managing and overseeing the collection and disposal of garbage, trash and disaster related debris.
Federal Response Plan. A plan developed to facilitate the delivery of all types of Federal response assistance to states following a disaster. It outlines the planning assumptions, policies, concept of operations, organizational structures and specific assignments and agencies in providing Federal response assistance to supplement the State, tribal and local response efforts.
Force Account Labor. State, tribal or local government employees engaged in debris removal activities.
Garbage. Waste that is regularly picked up by the City’s franchise waste haulers that is not recyclable. For example: wrappers, flimsy plastics, animal waste and other non-recyclable waste.
Hazardous Waste. Material and products from institutional, commercial, recreational, industrial and agricultural sources that contain certain chemicals with one or more of the following characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3) Corrosive; and/or 4) Reactive.
Household Hazardous Waste (HHW). Used or leftover contents of consumer products generated from households that contain chemicals with one or more of the following characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3) Corrosive and/or 4) Reactive. Examples of household hazardous waste include small quantities of normal household cleaning and maintenance products, latex and
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 6
oil-based paint, cleaning solvents, gasoline, oils, swimming pool chemicals, pesticides and propane gas cylinders.
Hot Spots. Illegal dumpsites that may pose health and safety threats.
Mutual Aid Agreement. An understanding between communities and states obligating assistance during a disaster.
Recycling. The recovery and reuse materials such as metals, paper, plastic, glass, cardboard, textiles, and construction materials that may have a residual monetary value.
Rights-of-Way. The portions of land over which a facility, such as highways, railroads, or power lines are built. Includes land on both sides of the highway up to the private property line.
Scale/Weigh Station. A scale used to weigh trucks as they enter and leave a landfill. The difference in weight determines the tonnage dumped and a tipping fee is charged accordingly.
Storage Site. A location where debris is temporarily stored until it is reduced in volume and/or taken to a permanent landfill.
Sweeps. The number of times a contractor passes through a community to collect all disaster-related debris from the rights-of-way. Usually limited to three passes through the community.
Tipping Fee. A fee based on weight or volume of debris dumped that is charged by landfills or other waste management facilities to cover their operating and maintenance costs.
Trash. Non-disaster related yard waste, white metals, or household furnishings placed on the curbside for pickup by local solid waste management personnel. A resident must call for pickup. Not synonymous with garbage.
United States Army Corps of Engineers (USACE). A component of the U.S. Army that is responsible for constructing and maintaining all military bases and other government-owned and controlled entities. The USACE may be used by FEMA when direct Federal assistance, issued through a mission assignment, is needed.
White Goods. Household appliances, such as refrigerators, freezers, stoves, washers and dryers.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 7
SECTION 3: INTRODUCTION
3.1 PURPOSE
The City of Santa Clarita’s Debris Management Plan (Plan) is a document to provide policies and guidance to the staff of the City of Santa Clarita for the removal and disposition of debris caused by a major disaster. To facilitate and coordinate the responsible management of debris following a disaster in order to mitigate against any potential threat to the lives, health, safety, and welfare of the impacted citizens, expedite recovery efforts in the impacted area, reduce waste going to the landfill, and address any threat of significant damage to improved public or private property.
The Plan provides a list of activities that may assist the City of Santa Clarita in reducing and preventing loss from future natural and man-made hazard events, ensure effective use of resources, controls and minimizes costs and aids in complying with applicable local, state/tribal/territorial, and federal regulations. The action items address multi-hazard issues, as well as activities for earthquakes, floods, hazardous materials, landslides, earth movement, severe weather, and wild fires.
3.2 SITUATION AND ASSUMPTIONS
SITUATION
Since incorporation in 1987, the City of Santa Clarita has dealt with several natural and man-made hazards that dramatically impacted the area. These hazards have included earthquakes, floods, hazardous material spills, and severe weather such as wind events, earth movement, and wild fires. These natural and manmade hazards adversely affect the lives of those who live and work in Santa Clarita, and also impacts the lives of those who live and work in surrounding communities. The City of Santa Clarita continues to grow in population, as does the area bordering Santa Clarita, which also increases the exposure to natural and man-made hazards. While unpredictable, the City must also take into consideration the possibility of terrorist attacks.
For the purpose of the Plan the list of hazards has been narrowed down to seven hazards of concern to the City of Santa Clarita; earthquakes, landslides, wildfires, floods, severe weather, terrorist events and hazardous materials.
ASSUMPTIONS
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 8
A natural disaster that requires the removal of debris from public or private lands and waters could occur at any time.
The amount of debris resulting from an event or disaster could exceed the local government’s ability & resources to dispose of it.
If the natural disaster requires, the Governor would declare a state of emergency that authorizes the use of state resources to assist in the removal and disposal of debris. In the event federal resources are required, the Governor would request through FEMA a Presidential Disaster Declaration. The City of Santa Clarita’s franchised waste haulers will play a significant role in the debris removal, collection, reduction, and disposal process. The debris management program implemented by the City of Santa Clarita will be based on a sustainable management approach, to reduce as much waste as possible going to the landfill utilizing reduction, reuse, reclamation, and resource recovery.
POSSIBLE DISASTERS AND TYPES OF DEBRIS PRODUCED
EARTHQUAKES
Resulting debris from earthquakes can include C&D materials, automobiles, furniture, mixed metals and other home contents from demolished or dismantled homes, vegetative debris, and other materials into the waste stream.
WILDFIRES
Wildfires can generate large amounts of mixed debris, ash, and charred wood waste, mixed metals, C&D materials, fire-damaged cars, furniture and other home contents, and scorched soil. In addition, large-scale loss of plants serving as ground cover can lead to mud slides, significantly increasing the debris streams.
HAZARDOUS MATERIALS
Within the planning area, a hazardous material release or spill would most likely involve either transportation of materials by railroad or truck use of hazardous materials at a business, or illegal dumping of hazardous wastes. Hazardous materials are transported to and through the planning area by vehicles using Interstate 5, State Routes 14 and 126, and the Union Pacific Railway.
FLOODS
As soon as flood waters recede, people begin to dispose flood-damaged household items.
Mud, sediment, sandbags, and other reinforcing materials also add to the volume of debris needing management, as do C&D materials and mixed metals from demolished and dismantled houses and automobiles.
SEVERE WEATHER
Resulting debris could include C&D materials, vegetative debris, mud, sediment, materials and mixed metals from demolished or dismantled houses and automobiles.
LANDSLIDES/MUDSLIDES
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 9
Resulting debris could include C&D materials, vegetative debris, mud, sediment, sandbags, and other reinforcing materials, materials and mixed metals from demolished or dismantled houses and automobiles.
TERRORIST EVENT
Examples of terrorist events can include explosions, fires, chemical/biological attacks, contamination, and “dirty” bombs. Secondary impacts include flooding from firefighting efforts.
The type of terrorist attack and level of severity will determine the types of debris produced.
An act of terrorism could generate little to no debris at all, or could result in large quantities of multiple types of debris, potentially requiring highly specialized personnel, procedures, and equipment for its removal and disposal.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 10
SECTION 4: CONCEPT OF OPERATIONS
4.1 EMERGENCY OPERATIONS CENTER ACTIVATION
Upon notification of an emergency, the Director of Emergency Services (i.e. the City Manager or designee) will order the activation of the Emergency Operations Center (EOC).
Incidents requiring EOC activation include a flood in the Santa Clarita Valley; terrorist activity in the state; a major hazardous materials incident requiring the evacuation of 20 or more persons; a major multi-casualty incident (e.g. train derailment, airplane crash, or major vehicle pile-up); a major earthquake in the state.
Upon EOC activation, the Debris Management Task Force (DMTF) will meet to plan for the disposition of debris from the incident. The DMTF is composed of representatives from City of Santa Clarita Neighborhood Services, Public Works and any other City department deemed necessary, City of Santa Clarita Emergency Services and City of Santa Clarita Public Information Office. Other representatives may be added as necessary. The duties of the DMTF include:
o Brief the Director of Emergency Services on the status of the debris clearing, removal, recycling, and disposal operations. o Ensure that the City is represented at all meetings with other government and private agencies involved.
o Delegate duties, supervise government and contractors, and oversee project management.
o Contract review, right of entry permits, condemnation of buildings and temporary debris storage site.
o Provide information to the public.
The Public Works Director (or designee) in conjunction with the DMTF, will determine the extent of damage and resulting debris and issue appropriate directives to implement this plan.
A listing of the points of contact for debris management and debris removal operations is included in Appendix A.
A listing of the points of contact for state and/or federal agency contacts after a disaster has been declared is included in Appendix B.
4.2 ESTIMATING THE TYPE, AMOUNT AND LOCATION OF DEBRIS
Following a hazardous event, the level of damage will be assessed as a means of determining appropriate clean-up and removal strategies. The City of Santa Clarita, Department of Public Works, is responsible for initiating and overseeing this task.
The Director of Public Works will appoint the appropriate personnel to estimate the amount of debris generated by the disaster.
Personnel estimating the amount of debris will use one of the following methods:
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 11
o Drive-through method: perform an assessment by driving through the area where debris has accumulated and estimate amount of debris to be disposed. o Aerial assessment: perform an assessment by flying over the area using State Police and/or National Guard helicopters and Civil Air Patrol reconnaissance flights.
4.3 TEMPORARY DEBRIS STORAGE AND REDUCTION (TDSR) SITE
SELECTION PROPERTIES
The DMTF will determine the number and location of Temporary Debris Storage and Reduction (TDSR) sites.
The TDSR is established for the collection and processing of debris. The DMTF will prioritize which sites will be opened based on the amount of debris estimated:
o First Priority: Pre-determined TDSR sites
o Second Priority: Public property within the damaged area o Last Priority: Private property
4.4. TDSR SITE REQUIREMENTS
The city will be looking for TDSR sites with a combined total of 40+ acres within the city limits. Refer to Appendix E for further details.
The Environmental Services Division, a division of the Santa Clarita Department of Neighborhood Services, will maintain detailed information pertaining to each of these sites. Detailed information should include exact location, size, available ingress and egress routes and results of an environmental assessment and initial data samples. Baseline data should include photographs or documentation of any physical features, biological features, soil, etc.
The list of TDSR sites should be reviewed annually and updated as necessary as part of the normal maintenance plan by the Environmental Services Division.
4.5 TDSR SITE PREPARATION
The DMTF will identify the preparatory actions that need to be accomplished after a TDSR site has been selected.
Develop a Memorandum of Understanding or a Memorandum of Agreement, if required. Identify who would be responsible for updating the initial base line data and develop an operation layout to include ingress and egress routes.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 12
4.6 EXISTING SITE PREPARATION
Existing landfills utilized by the City of Santa Clarita are listed in Appendix C.
4.7 ENVIRONMENTAL CONSIDERATIONS/OTHER REGULATORY
REQUIREMENTS
Environmental resources and historic properties may potentially be impacted through debris management projects like: ground disturbance, impact to wetlands, floodplains, and other water resources, alteration of historically-significant properties, and impact to threatened and endangered species and migratory birds.
Environmental and historic property considerations must be addressed before the following actions can be taken:
o Projects affecting a historic or potentially historic property o Projects affecting an Indian traditional cultural property/religious site o Projects involving ground disturbing activities in areas of previously undisturbed ground
o Projects affecting a current or proposed threatened or endangered plant or animal species or their habitat
o Projects affecting a wetland, floodplain, river, lake, coastal area, or other body of water
o Projects involving hazardous materials
o Projects with known or expected environmental concerns o Projects with a high level of public controversy
For a list of statutes and executive orders, in relation to Environmental and Historic Preservation Compliance, refer to Appendix H.
Staff must consider all of the statutes and orders when selecting a site for debris storage and during collection and removal activities.
Prior to the operations phase, the DMTF will contact and coordinate with the Stormwater Utility staff regarding the National Pollutant Discharge Elimination System (NPDES) permit. Staff will ensure that the debris site and the operations contained therein do not discharge pollutants into the local waters.
To address air quality concerns, the DMTF will contact the Southern California Air Quality Management District (SCAQMD) if any debris is suspected of containing any asbestos. Guidelines for cleanup are located in Appendix I.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 13
For sites that are potentially designated or designated historical by the City of Santa Clarita, consultation and coordination with the Director of Community Development will be necessary.
For sites that are designated by the State of California, Office of Historic Preservation, contact the Local Government and Environmental Compliance Unit for consultation.
SECTION 5: DEBRIS REMOVAL
5.1 GENERAL
Earthquakes, fires, floods, storm events and other natural disasters can generate unprecedented amounts of debris in a few hours or a few minutes. The debris may be equally heavy in both urban and rural areas depending on the magnitude of the disaster and associated structural damage such as homes, businesses, utilities and signs. This section provides guidelines on debris removal issues, including emergency roadway clearance, public rights-of-way removal, mobile home park removal, private property removal, navigation hazard removal, and hazardous waste removal. Debris removal, regardless of source, becomes a high priority following a disaster. A debris management strategy for a large-scale debris removal operation divides the operation into two phases.
o Phase I consists of the clearance of the debris that hinders immediate lifesaving actions being taken within the disaster area and the clearance of that debris which poses an immediate threat to public health and safety. o Phase II operations consist of the removal and disposal of that debris which is determined necessary to ensure the orderly recovery of the community and to eliminate less immediate threats to public health and safety.
5.2 DEBRIS REMOVAL CONTRACTOR FUNCTION
Upon direction, the debris removal contractor will mobilize staff and equipment to the event location and review Debris Management (DMS) locations for site preparation and logistical setup, including tower construction.
Equipment will be certified as required by the monitoring firm. The contractor will brief subcontractors with operational procedures and familiarize staff with current debris removal eligibility, FEMA requirements, county debris removal contract requirements, and safety procedures.
5.3 EMERGENCY ROADWAY DEBRIS REMOVAL (PHASE I)
Public Works will identify critical routes that are essential to emergency operations. Public Works, Santa Clarita Sheriff’s Office and the Emergency Operation Center (EOC) will determine how efforts will be prioritized between local agencies for critical routes.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 14
Agencies will identify areas that state and federal assistance can target. The following actions take place during Phase I:
o Roadway debris removal involves the opening of arterial roads and collector streets by moving debris to the shoulders of the road. There is no attempt to physically remove or dispose of the debris, the only goal at this point it to clear key access routes in order to:
Expedite the movement of emergency vehicles, including law enforcement
Resume critical services
Assess damage to key public facilities and utilities such as schools, hospitals, government buildings, and municipal owned utilities.
The following types of debris may be encountered: fallen trees and broken limbs; yard trash such as outdoor furniture, trash cans; utility items including poles, power, telephone and cable TV lines, transformers and other electrical devices; building debris such as roofs, sheds and signs; and personal property such as clothing, appliances, boats, cars, trucks and trailers.
Priority will be given to open access to other critical community facilities such as municipal buildings, water treatment plants, wastewater treatment plants, power generation units, dialysis centers, and hospitals.
The requirement for government services will be increased drastically following a major natural disaster. Public and private utilities will determine the damage done to utility systems. Activities involving these facilities should be closely coordinated with their owners and/or operators.
5.4 LOCAL, STATE AND FEDERAL ASSISTANCE
EOC will identify local, private, State, and Federal government assets that may be available such as:
o City of Santa Clarita personnel and equipment
o Cal Trans personnel and equipment
o Franchised waste haulers
o Truck and rail haulers
o Los Angeles County Fire Department
o Santa Clarita Valley Sheriff’s Department
o California Highway Patrol
o Los Angeles County Department of Public Works personnel and equipment o Los Angeles County Flood Control personnel and equipment o National Guard
o U.S. Department of Agriculture (USDA) Forest Service chain saw crews o Local U.S. Army Corps of Engineers (USACE) workers and equipment o California Governor’s Office of Emergency Services (Cal OES) o California Resources, Recycling and Recovery (CalRecycle) o California Environmental Protection Agency (CalEPA)
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 15
o Department of Toxic Substances & Control (DTSC)
o Federal Emergency Management Agency (FEMA)
o National Resource Conservation Service (NRCS)
o US Environmental Protection Agency (EPA)
5.5 SUPERVISION AND SPECIAL CONSIDERATIONS
Using all available resources, local public works personnel will supervise immediate debris clearing (Phase I) actions on public streets. Caltrans personnel will supervise debris clearing along, underneath and immediately adjacent to freeways – including medians and on and off ramps. Requests for additional assistance and resources will be made to the Regional Emergency Operations Center (REOC) from the Operational Areas. Requests will then be forwarded to the State Operations Center (SOC) as needed. Requests for federal assistance will be requested through the State Coordinating Officer (SCO) to the FEMA Federal Coordinating Officer (FCO).
City of Santa Clarita Urban Forestry crews (and/or contractors) equipped with chain saws may be required to cut up downed trees. This activity is hazardous, and common-sense safety considerations are necessary to reduce the chance of injury and possible loss of life.
When live electric lines are involved, work crews will coordinate with local utility companies to have power lines de-energized for safety reasons. Front-end loaders and dozers should be equipped with protective cabs. Driveway cutouts, fire hydrants, valves, and storm water inlets should be left unobstructed. All personnel should wear protective gear, such as hard hats, gloves, goggles, and safety shoes.
5.6 PUBLIC RIGHTS-OF-WAY DEBRIS REMOVAL AND DISPOSAL
(PHASE II)
Debris is simply pushed to the shoulders of the roadway during the emergency opening (Phase I) of key routes. There is little time or concern for sorting debris at that time. The objective is to provide for the safe movement of emergency and support vehicles into and out of the disaster area. As removal operations progress, the initial roadside piles of debris become the dumping location for additional yard waste and other storm-generated debris, such as construction material, personal property, trash, white goods such as refrigerators, washers, dryers and hot water heaters, roofing and even household, commercial, and agricultural chemicals.
The DMTF will coordinate debris removal operations with the City’s franchised waste haulers.
The DMTF will work with the California Master Mutual Aid to request resources from different levels of government. The DMTF will rely first on its own resources, then call for assistance:
o City to county,
o County to county, and
o County to the regional office of the OES,
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 16
o Which relays unmet requests to the State.
The City of Santa Clarita has an automatic mutual aid request ability with Los Angeles County Public Works through a General Services Agreement. The DMTF will determine if local contractors will be needed to assist in Phase II operations. If local contractors are needed, Public Works will ensure that the contracts cover hauling and disposal of debris at approved landfills. The Solid Waste Division will monitor the contracts to ensure that public funds are properly accounted for and that contractors perform according to contract requirements.
The DMTF will determine if additional state and/or federal assistance will be required.
Additional assistance will be requested through the REOC. The DMTF will develop local field inspection teams to assess collection and disposal. The DMTF will coordinate through local agencies to establish a contracted work force capable of expeditious removal of the debris.
Develop an independent team using local personnel to monitor the removal activities. Conduct daily update briefings with key debris managers. Ensure that all major debris removal and disposal actions are reviewed and approved by the local debris manager. Ensure that a representative of the DMTF attends all briefings to resolve any coordination problems between state and federal debris removal efforts and local debris removal and disposal efforts.
Ensure key DMTF staff has communication from the field (such as radios and/or cell phones).
Coordinate with Public Works, Cal Trans, and the Santa Clarita Sherriff’s Department to ensure that traffic control measures expedite debris removal activities. Establish a proactive information management plan. This plan will emphasize actions that the public can perform to expedite the cleanup process, such as separating recyclables from debris; segregating hazardous materials; placing debris at the curbside; keeping debris piles away from fire hydrants and valves, reporting locations of illegal dump sites or incidents of illegal dumping; and segregating recyclable materials.
The public should be kept informed of debris pick-up schedules, disposal methods and ongoing actions to comply with State and Federal Environmental Protection Agency (EPA) regulations, disposal procedures for self-help and independent contractors, and restrictions and penalties for creating illegal dumps.
The Public Information Officer (PIO) should be prepared to respond to questions pertaining to debris removal from the press and local residents. The following questions are likely to be asked:
o What is the pick-up system?
o When will the contractor be in my area?
o Who are the contractors and how can I contact them?
o Should I separate the different debris materials and how? o How do I handle Household Hazardous Waste?
o What if I am elderly?
Contact information for the Public Information Officer (PIO) can be found in Appendix A.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 17
5.7 PRIVATE PROPERTY DEBRIS REMOVAL
Dangerous structures should be the responsibility of the owner. Government officials (or designees) will make determinations as to whether to demolish a structure to protect the health and safety of adjacent residents. However, experience has shown that unsafe structures will remain because of the lack of insurance, absentee landlords, or lack of personnel or equipment. Consequently, demolition of these structures may become the responsibility of DMTF.
Develop procedures to ensure complete cooperation with numerous local and state government officials to include the following: real estate offices, local law and/or code enforcement agencies, state historic preservation office, qualified contractors to remove hazardous materials, asbestos, lead-based paint, and field teams to photograph the sites before and after demolition.
When the City deems it necessary to conduct a private property debris removal operation, the city must get approval from CalOES and FEMA prior to starting the operation. It is not the intent of the City of Santa Clarita to remove debris from private property. Insurance proceeds for debris removal can be collected from the affected property owners. Copies of draft ordinances that can be activated when a “state of emergency” is implemented are included in Appendix F.
The DMTF will coordinate with necessary agencies prior to demolishing any structures.
Coordination must be conducted with code enforcement and law enforcement. The DMTF will ensure that a CalOES and/or FEMA representative is on site to work with local agencies and ensure that all required legal actions are taken.
5.8 HOUSEHOLD HAZARDOUS WASTE (HHW) REMOVAL
Household Hazardous Waste (HHW) may be generated as a result of a major disaster.
HHW may consist of common household chemicals that may legally be managed through the residential hazardous waste program.
Propane tanks, oil tanks, gasoline tanks, oxygen bottles, batteries, raw chemicals and waste from industrial and agricultural operations is considered hazardous waste (HW).
These items may be mixed into the debris stream following a disaster and will require close attention throughout the debris removal and disposal process. When possible, HW response teams will be assigned and respond ahead of any removal efforts. The DMTF will determine if emergency contracts with generic scopes of work are required. The DMTF will coordinate with regulatory agencies concerning possible regulatory waivers and other emergency response requirements. Arrange for salvageable hazardous materials to be collected and segregated based on their intended use. Properly trained personnel or emergency response HW contractors should accomplish removal of hazardous waste. Coordinate with regulatory agencies to ensure cleanup actions meet local, state, and federal regulations. The DTSC can provide emergency response support to the DMTF for HW incidents when needed through the Hazardous Waste Management Program.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 18
Private licensed contractors will be required to complete HW identification and segregation before building demolition begins. Qualified contractors should remove HW debris. Regular demolition contractors can remove uncontaminated debris. A separate staging area for HW and HHW materials, contaminated soils, and contaminated debris should be established at each TDSR site. The staging area should be lined with an impermeable material and contained by a berm to prevent contamination of the groundwater and surrounding area. Materials should be removed and disposed of using qualified HHW personnel/contractors in accordance with local, state and federal regulations.
SECTION 6: TEMPORARY DEBRIS STORAGE AND REDUCTION
SITES
Once the debris is removed from the damaged area, it will be taken to temporary debris storage and reduction sites (TDSR).
The City of Santa Clarita has identified potential sites to be utilized for temporary debris storage with a combined total of approximately 40+ acres within the city limits. The appropriate permits and/or waivers will be attained upon site determination. Please refer to Appendix E for a list of potential sites.
Removal and disposal actions follow the normal chain of responsibility (i.e., local level, county level, State level, and when resources are exceeded at each level of responsibility, federal assistance may be requested according to established procedures). Because of the limited debris removal and reduction resources, the establishment and operation of TDSR sites are generally accomplished by contracts.
Emphasis is placed on local government responsibilities for developing debris disposal contracts. The City of Santa Clarita Emergency Operations Analyst may be responsible for developing and implementing these contracts for debris removal and disposal under most disaster conditions.
The DMTF will review all debris disposal contracts. There will be a formal means to monitor contractor performance to ensure that funds are being used wisely. DMTF should work with CHP, local DOTs and/or Caltrans for available routes. These routes may be used by everyone as ways in and out of the disaster affected areas. Gridlock and other traffic issues can severely impact travel time for trucks hauling debris.
6.1 SITE PREPARATION
A baseline data collection must be done prior to determining if a site is suitable for debris management. The following actions will determine the baseline data:
Video or Photographic documentation of the site
Note existing features and conditions on site to help evaluate possible damage claims made later
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 19
Investigate the historic significance of the location by determining the past use and ownership of the property and document any issues regarding existing historic structures or archeological sites.
Sampling of soil and water prior to use of the site
The topography and soil conditions should be evaluated to determine best site layout.
Consider ways to make remediation and restoration easier when planning site preparation.
Any HW and HHW temporary collection sites must be established on a layer of 15 mil visqueen.
A licensed civil engineer will assist in dealing with storm water and/or debris operations runoff so as to not further contaminate storm drains and other water ways.
6.2 SITE OPERATIONS
Site preparation and operation are usually left up to the contractor. The DMTF will offer guidance and provide monitors, which will help with the overall process. Establish lined temporary storage areas for ash, hazardous waste, fuels, and other materials that can contaminate soils, groundwater and surface water. Set up plastic liners when possible under stationary equipment such as generators and mobile lighting plants.
Include this as a requirement of the contract scope of work. If the site is also an equipment staging area, monitor fueling and equipment repair to prevent and mitigate spills such as petroleum products and hydraulic fluids. Include clauses in contract scope of work to require immediate cleanup by the contractor. The DMTF will ensure that a contract is in place for physical security of the site. Be aware of and mitigate things that will irritate the neighbors such as:
o Dust - employ water trucks.
o Noise - construct perimeter berms.
o Traffic – proper layout of ingress and egress procedures to help traffic flow.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 20
SECTION 7: DEBRIS MONITORING PLAN
A Debris Monitoring Plan is an effective tool for identifying, evaluating and resolving debris issues. The Debris monitoring Plan below has been developed using guidelines from both CalOES and FEMA. In addition, The City of Santa Clarita currently has pre-positioned maintenance agreements for as-needed disaster services including debris removal and monitoring.
7.1 DEBRIS FIELD MONITOR
The City of Santa Clarita, Department of Neighborhood Services, will work closely with the Emergency Operations Analyst for assigning and/or contracting full-time and properly trained debris field monitors.
CalOES /FEMA may provide training on State and/or Presidentially declared disasters, if necessary.
DUTIES
The specific responsibilities and duties of individual debris monitors in the field are the same for both force account and contracted debris monitoring operations. They are:
Report issues to their direct supervisor which require action (such as safety concerns, contractor non-compliance and equipment use)
Accurately measure and certify truck capacities (recertify on a regular basis)
Properly and accurately complete and physically control load tickets (in tower and field)
Ensure that trucks are accurately credited for their load Ensure that trucks are not artificially loaded (ex: debris is wetted, debris is fluffed-not compacted)
Validate hazardous trees, including hangers, leaners, and stumps Ensure that hazardous wastes are not mixed in loads
Ensure that all debris is removed from trucks at Debris Management Sites (DMS)
Report if improper equipment is mobilized and used
Report if contractor personnel safety standards are not followed Report if general public safety standards are not followed Report if completion schedules are not on target
Ensure that only debris specified in the contract is collected (and is identified as eligible or ineligible)
Assure that force account labor and/or debris contractor work is within the assigned scope of work
Monitor site development and restoration of DMS’s
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 21
Report to supervisor if debris removal work does not comply with all local ordinances as well as state and federal regulations (i.e. proper disposal of hazardous wastes)
Record the types of equipment used (Time & Materials contract) Record the hours equipment was used, include downtime of each piece of equipment by day (Time & Materials contract)
7.2 MONITORING STAFF
Debris monitoring staff can include the following:
Force account permanent staff
Temporary hires
Third-party contractors
The size of the staff is dependent on the size of the operation.
7.3 DEBRIS MONITORING FIRM
The City will establish an agreement with a debris monitoring firm for provision of debris monitoring services following a debris-generating incident. Scope of work to include:
• Conduct truck certifications.
• Conduct disposal monitoring to document the disposal of disaster debris at approved DMS’s and at final disposal or end-use locations. • Conduct ROW collection monitoring.
• Conduct monitoring and documentation of hazardous tree removal and specialized debris removal programs such as waterways debris removal and private property debris removal.
• Audit debris hauler invoices and certify they are ready for payment by the City.
7.4 ACTIVATE MONITORING FIRM AND DEBRIS REMOVAL
CONTRACTORS
The City will use the damage assessments to determine whether to activate the debris monitoring firm and debris removal contractors. The City debris management staff should immediately meet with City officials to make this determination. Once the monitoring firm and debris removal contractors are activated, each contractor should review the updated street list, debris collection zones, and County Health and Safety Strategy (Appendix A.4:
Emergency Services/Health and Safety). The monitoring firm and debris removal contractors should begin logistical coordination and equipment ramp-up immediately upon receiving a Notice to Proceed.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 22
7.5 DEBRIS MONITORING REPORT
The debris monitors will submit a daily debris monitoring report. The report will identify pertinent activities and record relevant observations and data.
CAPTURES
Specific debris-related activities
Issues unique to Santa Clarita’s operations
ASSESSES
Eligibility of debris-related activities and quantities
7.6 MONITORING PROGRAM
A debris monitoring program will observe and document the work being done at both temporary and final locations. Items monitored and documented include:
DEBRIS LOADING AREA
Eligible debris is being picked up from contract area If debris types are separated at the curbside, check that the contractor keeps it separated
Truck loads are full and covered before leaving area
Tailgates are in-place
If sideboards are in place
Time of pickup
Load is reasonably compact – large obstructions are not restricting placement of material
DEBRIS UNLOADING AREA
Truck size is as reported on the load ticket
Determine proper debris quantities
Check time of collection for reasonable turnaround
Assure appropriate materials are properly segregated, such as HHW
DEBRIS MANAGEMENT SITE
Record inactive times of contract equipment
Assure HHW is properly segregated
Assure safety of personnel around equipment
At a minimum, an elevated inspection station should be used to enable the monitor to look down into the truck to verify both the contents and the load amount Monitoring should also be performed at the exit point of the Debris Management Site to ensure the load has been sufficiently dumped
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 23
If the contract is by weight, then there should be a monitor at the certified scales One of the best methods of monitoring is to use a load ticket system
7.6.1 MONITORING FUNCTION
Upon activation, the monitoring firm will deploy staff to support truck certification, collection, and disposal monitoring functions. The monitoring firm will orient employees with operational procedures and familiarize staff with the field-training program on current debris removal eligibility, FEMA requirements, county debris removal contract requirements, and safety procedures. Collection Monitors must carefully document debris collection information to demonstrate eligibility and ensure proper debris removal contractor payments and FEMA reimbursement. It is the intent of the County for monitoring to be completed using an automated debris management system (ADMS). The documentation should include:
• Applicant name
• Location of debris, including full address and zone
• Time and date of collection
• Name of debris removal contractor
• Name and unique monitor employee number
• Truck certification number
• Truck capacity (Disposal Site Monitor will fill out load call [percentage] information)
• Debris classification
• Disaster declaration number
7.6.2 DISPOSAL MONITORING
The primary function of the monitoring firm with regard to disposal monitoring is to document the disposal of disaster debris at approved DMS and final disposal locations.
Monitors perform quality assurance/quality control (QA/QC) checks on all load tickets and haul-out tickets to ensure that information captured by Collection Monitors is complete.
This QA/QC includes but is not limited to the following:
• Inspection of truck placards for authenticity and signs of tampering • Verification that placard information is documented properly • Verification that all required fields on the load ticket have been completed
Afterward, the Disposal Monitor will document the amount of debris collected by making a judgment call on vehicle fullness (typically on a percentage basis). The percentage documented for each debris removal vehicle is later applied to the calculated cubic yard (CY) capacity of the vehicle to determine the amount of debris collected. The Disposal Monitor’s responsibilities include but are not limited to the following:
• Completing and physically controlling load tickets
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 24
• Ensuring debris removal trucks are accurately credited for their loads • Ensuring trucks are not artificially loaded
• Ensuring hazardous waste is not mixed in with loads
• Ensuring all debris is removed from the debris removal trucks before exiting the DMS or final disposal site
• Ensuring only debris specified within the County’s scope of work is collected
In addition to the responsibilities listed above, final Disposal Site Monitors are also tasked with the following:
o Ensuring all debris is disposed at a properly permitted landfill o Matching landfill receipts and/or scale house records to haul-out tickets
7.7 FORMS
The following sample debris monitoring forms and descriptions can be found in FEMA’s Debris Monitoring Guide.1
LOADING TICKET
The loading site monitor will complete Section 1 of the load ticket for all contractor debris- hauling vehicles. The monitor will keep one copy and give the original and remaining copies to the truck driver. The monitor’s copy will be submitted to the debris monitoring contractor’s Data Entry Supervisor or designated representative on a daily basis. Load ticket information will be entered into a database by the monitoring contractor’s data entry staff.
The loading site monitor(s) is responsible for initiating load tickets, which will verify the estimated amount of debris that is being hauled at the temporary storage area or landfill. The applicant monitors must provide a list of the measured truck capacities in cubic yards and license plate number of all trucks to be used to move debris upon award of the debris removal contract.
Once a truck is loaded with debris at the loading site, the loading site monitor should fill out a load ticket. The loading tickets serve as a basis for contract payment. Each section of the loading ticket must be completed or it will not be considered valid.
DAILY DEBRIS LOADING SITE MONITOR LOG
The Daily Debris Loading Site Monitor Log is used by the applicant and/or FEMA debris loading site monitor to collect data at the debris pick-up sites. The loading site monitor oversees the removal and disposal crews at several loading sites. The number of crews monitored will depend on the geographical area and volume of debris.
1 FEMA Debris Monitoring Guide
https://www.fema.gov/sites/default/files/documents/fema_debris-monitoring-guide_sop_3-01-2021.pdf
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 25
It is important for the debris loading site monitor to document the pick-up site locations (using addresses, mile-markers, or GPS readings) to ensure that debris being picked up is eligible and contractors are working where they were assigned. When issues arise, they should be documented on the Daily Issues Log (see next section). Each loading site monitor should provide his or her name and company name on the form. The loading site monitor should record any issues noted for that day and provide comments concerning that day’s operation; photographs should also be provided as needed. Photographs should be taken of any safety violations or other unusual events affecting the debris operation. The debris loading site monitor should document the type of debris being removed.
DAILY ISSUE LOG
The Daily Issue Log is used by the applicant and/or FEMA debris loading site monitor to collect data at the location where any issue of significance should be recorded. When documenting information on the Daily Issue Log, the location, monitoring personnel, truck identification data, and details of the issue being resolved should be recorded. For any eligibility or capacity issues, photographs (identified by corresponding numbers on the log sheet) should accompany this log.
TRUCK CERTIFICATION FORMS
The applicant should ensure that every truck and trailer to be used in debris removal operations is measured and documented on a Truck Certification Form. Knowing the hauling capacity of each truck is necessary because debris, specifically vegetative debris, is often hauled and billed by volume. Accurately capturing all the truck capacity information and driver profile information is important.
Truck documentation should include all trucks to be used, including City/County trucks and trailers. A Truck Certification Form allows the debris monitor to identify the truck itself and its hauling capacity in a standardized manner. The following information should be documented:
Capacity of hauling bed (cubic yards)
License plate number
Truck identification number assigned by the owner
Brief physical description of the truck
Photographs
DEBRIS COLLECTION SUMMARY SPREADSHEET
The Debris Collection Summary Spreadsheet is used to capture the total amount and types of debris removed and disposed of, as well as the cost for each. This information may also be helpful to validate any debris prediction models that are run, as well as establishing reasonable costs for debris removal.
Refer to Appendix H Samples of forms that will be used during the debris monitoring process.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 26
SECTION 8: DEBRIS REDUCTION METHODS
8.1 VOLUME REDUCTION BY GRINDING AND CHIPPING
The City of Santa Clarita, Urban Forestry Division, is responsible for initiating and overseeing the process of volume reduction by means of grinding and chipping. If the amount of vegetative debris produced by a natural or man-made hazard exceeds the division’s ability to dispose of it, work will be outsourced to contractors. Please refer to Appendix A for the division’s contact information.
Disasters may present the need for large-scale grinding and chipping operations as part of the overall debris volume reduction strategy. This two-fold loss, combined with local climatic conditions, may present an excellent opportunity to reduce clean woody debris into suitable mulch that can be used to replenish the topsoil and retain soil moisture. Grinding and chipping woody debris is a viable reduction method. Although more expensive than incineration, grinding and chipping are more environmentally friendly, and the resulting product, mulch, can be recycled. In some locations the mulch will be a desirable product because of shallow topsoil conditions. In other locations it may become a landfill daily-cover product.
Grinding and chipping woody debris reduces the large amounts of fallen tree debris. Chipping operations are suitable in urban areas where streets are narrow or in groves of trees where it is cheaper to reduce the woody vegetation to mulch than to move it to a central grinding site and then returning it to the affected area. This reduces the costs associated with double handling.
The DMTF should work closely with local environmental and agricultural groups to determine if there is a market for mulch. Another source for disposal of ground woody debris may be as an alternative fuel for industrial heating or for use in a cogeneration plant. There are numerous makes and models of grinders and chippers on the market. When contracting, the most important item to specify is the size of the mulch. If the grinding operation is strictly for volume reduction, size is not important. However, mulch to be used for agricultural purposes must be of a certain size and be virtually free of paper, plastic and dirt.
The average size of wood chips produced should not exceed 4 inches in length and ½ inch in diameter. Production output should average 100 to 150 cubic yards per hour when debris is moderately contaminated, which slows feeding operations, and 200 to 250 cubic yards per hour for relatively clean debris. Note that this is not machine capability; this is contractor output or performance capability.
Contaminants are all materials other than wood products and should be held to 10% or less for the mulch to be acceptable. Plastics are a big problem and should be eliminated completely. To help eliminate contaminants, root rake loaders should be used to feed or crowd materials to the grapplers. Bucket-loaders tend to scoop up earth, which is a contaminant and causes excessive wear on the grinder or chipper. Hand laborers should
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 27
remove contaminants prior to feeding the grinders. Shaker screens should be used when processing stumps with root balls or when large amounts of soil are present in the woody debris.
Chippers are ideal for use in residential areas, orchards, or groves. The number of damaged and uprooted trees present significant problems if they are pushed to the right- of- way for eventual pickup and transport to staging and reduction sites. The costs associated with chipping are reasonable because the material does not need to be transported twice. Grinders are ideal for use at debris staging and reduction sites because of their high- volume reduction capacity. Locating the grinders is critical from a noise and safety point- of-view. Moreover, there is a need for a large area to hold the woody debris and an area to hold the resulting mulch. Ingress and egress to the site is also an important consideration.
8.2 VOLUME REDUCTION BY RECYCLING
The City of Santa Clarita, Environmental Services Division, is responsible for volume reduction by recycling. Section 15.44 of the City’s Municipal Code will affect this process.1
Recycling reduces mixed debris volume before it is hauled to a landfill. Recycling is attractive and strongly supported by the City of Santa Clarita because there may be an economic value to the recovered material if it can be sorted and sold. A portable Materials Recovery Facility could be set up at the site. Metals, wood, and soils are prime candidates for recycling. The major drawback is the potential environmental impact of the recycling operation. In areas where there is a large usage of chemical agricultural fertilizer, the recovered soil may be too contaminated for use on residential or existing agricultural land. Disasters may present opportunities to contract out large-scale recycling operations and to achieve an economic return from some of the prime contractors who exercise their initiative to segregate and recycle debris as it arrives at the staging and reduction sites. Specialized contractors should be available to bid on disposal of debris by recycling, if it is well sorted. Contracts and monitoring procedures should be developed to ensure that the recyclers comply with local, state and federal environmental regulations. Recycling should be considered early in the debris removal and disposal operation because it may present an opportunity to reduce the overall cost of the operation. The following materials are suitable for recycling.
8.2.1. METALS
Major storms, floods and earthquakes may cause extensive damage to mobile homes, sun porches, and green houses. Most of the metals are non-ferrous and suitable for recycling.
Trailer frames and other ferrous metals are also suitable for recycling. Under the best circumstances, metals may be separated using an electromagnet, however ordinarily separation is done by hand sorting. Metals that have been processed for recycling can be sold to metal recycling firms.
1 Santa Clarita Municipal Code- Section 15.44
Codepublishing.com/CA/SantaClarita/
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 28
8.2.2. SOIL
In the case of a natural or man-made hazard, the City of Santa Clarita, Department of Building and Safety, is responsible for determining if soil in the affected area has been exposed to hazardous contaminants. If so, the City will contract with a company to test the soil to determine if it possesses a risk to the public health and safety. Soil that tests positive for contamination will be addressed in the following manner:
Cleanup operations using large pieces of equipment pick up large amounts of contaminated soil. The soil is transported to the staging and reduction sites where it is combined with other organic materials that will decompose over time. Large amounts of soil can be recovered if the material is put through some type of screen or shaker system. This procedure can produce significant amounts of soil that can either be sold or recycled back into the agricultural community. This soil could also be used at local landfills for daily- cover. It is more expensive to transport and pay tipping fees at local landfills than to sort out the heavy dirt before moving the material. Additionally, by diverting the soil, it is easier for the City to stay in compliance with State regulations. Monitoring and testing of the soil may be necessary to ensure that it is not contaminated with chemicals.
8.2.3 WOOD
Woody debris can be either ground or chipped into mulch. Woody/vegetative debris can also be burned under conditions provided by the Air Resources Quality Board [ARB].
8.2.4 CONSTRUCTION MATERIAL
Concrete block and other building materials can be ground and used for other purposes.
Construction and demolition (C&D) materials and can also be shred to reduce volume. This construction material could also be used at local landfills for daily cover.
8.2.5 RESIDUE MATERIAL
Residue material that cannot be recycled, such as cloth, rugs, and trash, can be sent to a landfill for final disposal.
SECTION 9: TEMPORARY DEBRIS STORAGE AND REDUCTION SITE
CLOSE-OUT PROCEDURES
ROLES
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 29
The City of Santa Clarita, Department of Neighborhood Services, has contracted with temporary bin and roll off box franchises to assist with debris storage and reduction.
RESPONSIBILITIES
The Department of Neighborhood Services is responsible for ensuring that the current temporary bin and roll off box franchises follow and fulfill their franchise agreements. The franchisees shall assist the City in the event of a major disaster or terrorist attack, such as an earthquake, storm, riot or civil disturbance, by providing collection vehicles and drivers normally assigned to the City, at the actual cost of the franchisees. Disputes with respect to the emergency services or the cost of these services shall be resolved according to the dispute resolution provisions of the contract agreements. The franchises shall cooperate with city, county, state and federal officials in filing information related to a regional, state or federally-declared state of emergency or disaster or terrorist attack as to which the franchises have provided equipment and drivers pursuant to the Temporary Bin and Roll- Off Agreement. Appendices A and D contain a listing of contacts for Debris Management Operations and the Contract Franchises.
Each TDSR site will be emptied of all material and be restored to its previous condition and use. The contractor should be required to remove and dispose of all mixed debris, construction and demolition (C&D) debris, and debris residue to approved landfills. Quality assurance inspectors should monitor all closeout and disposal activities to ensure that contractors complied with contract specifications. Additional measures will be necessary to meet local, state and federal environmental requirements because of the nature of the staging and reduction operation.
The contractor must ensure the DMTF that all sites are properly remediated. DMTF monitors will ensure that contractors use proper procedures to bring the sites back to pre-use conditions. Monitors and contractors will use the baseline data and follow site operations procedures.
The basic close-out steps are to remove all debris from the site; conduct an environmental audit or assessment; develop a remediation or restoration plan approved by the appropriate environmental agency; execute the plan; get acceptance from the landowner; and terminate lease payments, if applicable. The key to timely closeout of the project is the efficient scheduling of the above activities. Therefore, it is critical to schedule all activities, for all sites, as far in advance as possible to minimize down time between steps.
9.1 ENVIRONMENTAL RESTORATION
Stockpiled debris will be a mix of woody vegetation, construction material, household items, and yard waste. HW, HHW, and medical wastes. These materials should be segregated and removed prior to stockpiling. Activities at the debris disposal sites will include any one or a combination of the following activities: stockpiling, sorting, recycling, grinding, and chipping. Contamination may occur from petroleum spills at staging and reduction sites or runoff from the debris piles and ash piles.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 30
9.2 SITE REMEDIATION
The City of Santa Clarita, Department of Public Works, is responsible for implementing and overseeing the site remediation of TDSR sites. If necessary, the City will coordinate with the appropriate state and/or federal agencies to assist with the site remediation process.
SITE REMEDIATION PROCESS
The City will document the pre-disaster conditions of the TDSR sites by using methods such as photographs and GIS maps. This data will be used as guidelines for restoring TDSR sites back to their pre-disaster conditions.
During the debris removal process and after the material has been removed from each of the debris sites, environmental monitoring will be needed to close each of the sites. This is to ensure that no long-term environmental contamination is left on the site. The monitoring should be done on three different media: ash, soil, and groundwater. The monitoring of the ash should consist of chemical testing to determine the suitability of the material for landfill.
Monitoring of the soils should be by portable methods to determine if any of the soils are contaminated by volatile hydrocarbons. The contractors may do this if it is determined that hazardous material, such as oil or diesel fuel, was spilled on the site. This phase of the monitoring should be done after the stockpiles are removed from the site. The monitoring of the groundwater must be done on selected sites to determine the probable effects of rainfall leaching through either the ash areas or the stockpile areas. Coordinate with local and state officials responsible for construction, real estate, contracting, project management, and legal counsel regarding requirements and support for implementation of a site remediation plan.
Establish a testing and monitoring program. The contractor is responsible for environmental restoration of both public and leased sites. Contractors will also be required to remove all debris from sites for final disposal at landfills prior to closure. Reference appropriate and applicable environmental regulations. Prioritize site closures. Priority will be based on public safety and accessibility. Schedule closeout activities.
Determine separate protocols for air, water and soil testing. Develop cost estimates. Cost estimates will be developed according to our City Purchasing and Procurement Processing Procedures.
Develop decision criteria for certifying satisfactory closure based on limited baseline information.
Develop administrative procedures and contractual arrangements for closure phase. Inform local and state environmental agencies regarding acceptability of program and established requirements.
Designate approving authority to review and evaluate contractor closure activities and progress.
Retain staff during closure phase to develop site-specific remediation for sites, as needed, based on information obtained from the closure checklist.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 31
SECTION 10: ORGANIZATION AND RESPONSIBILITIES
10.1 LOCAL GOVERNMENT AGENCIES AND DEPARTMENTS
The Emergency Operations Center, Environmental Health Department, Public Works Department and Environmental Services Division take the primary role in overseeing the debris management process. Please refer to Appendix A for a detailed list of departments and positions that Santa Clarita will staff for debris management operations.
RESPONSIBILITIES
EOC
Overall coordination of debris management activities. Coordinates with state and federal agencies for assistance. Coordinates with county agencies for interaction with Board of Supervisors.
Neighborhood Services/ Environmental Services Division
Chairs the DMTF.
Designates location of TDSR sites.
Contracts with local contractors if necessary.
Monitors activities of agencies and contractors involved in debris management. Develops traffic control plan; coordinates with law enforcement authorities to expedite debris removal.
Conducts update briefings; ensures removal actions are reviewed and approved by authorities.
Coordinate with Public Works to evaluate utility systems, unstable buildings, and damaged public facilities to determine if they should be repaired, deactivated, barricaded, or removed.
Environmental Health
Ensure that TDSR sites are established to limit the spread of contamination; monitors the sites regularly to ensure that any possible contamination is contained.
Communications/PIO
o PIO will develop a proactive information management plan. Emphasis will be placed on actions that the public can perform to expedite the cleanup process. Flyers, social media, newspapers, radio, and television public service announcements will be used to encourage public cooperation for such activities as:
o Segregating Household Hazardous Waste (HHW)
o Placing disaster debris at the curbside
o Keeping debris piles away from fire hydrants and valves o Reporting locations of illegal dump sites or incidents of illegal dumping o Segregating recyclable materials
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 32
o Recognizing potential changes to collection schedules
Emergency Services (Fire Department/Ambulance Services) Respond to fire and other emergencies at debris management sites Respond to requests to investigate and handle hazardous materials incidents
Sheriff’s Department
Assist in monitoring illegal dumping activities
Assist in monitoring debris management sites to ensure compliance with local traffic regulations
Coordinate traffic control at all loading sites and at entrances to and from debris management sites
Utilities
Coordinate debris removal and disposal requirement with each of the local utility’s facilities with the DMTF
Coordinate with the DMTF with regards to debris removal along utility easements and rights-of-way to ensure that it is safe for work
Finance
Responsible for all financial considerations of the debris removal effort Review and validate invoices generated by debris contractors, ensure prompt payment of invoices
Format and submit data for the generation of project worksheets and invoices to federal authorities including supporting documentation (contracts, invoices, load tickets, etc.) Initiate requests for funding, and coordinate appeals Set up accounts, budget systems to pay for and track all debris removal expenses
Purchasing/Procurement
Emergency and non-emergency procurement of goods and services Provide a Safety Risk Manager to work with DMTF
10.2 SUPPORTING AGENCIES
Other Agencies that could provide support include: Los Angeles Fire Department, Los Angeles County Flood Control, and Los Angeles Public Works. Based upon the magnitude of the hazard, the City may also outsource work to private contractors. Please refer to Appendix B for a detailed list of supporting local, state and federal agencies.
SECTION 11: ADMINISTRATION AND LOGISTICS
All agencies will document personnel and material resources used to comply with this plan. Documentation will be used to support any federal assistance that may be requested or required.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 33
Requests for support and/or assistance will be forwarded from the local level to the county level EOC and then to the State EOC. Requests for federal assistance will be made by the State EOC through established procedures, as outlined in the federal Response Plan. All agencies will ensure 24-hour staffing capability during implementation of this plan, if the emergency or disaster requires.
Emergency Operations and Environmental Services will be responsible to initiate a review and update of this plan at least once every three years. The plan should be updated based on organizational changes, new policies and guidance, or lessons learned from actual disaster debris events. It will be the responsibility of each tasked agency to update its respective portion of the plan and ensure any limitations and shortfalls are identified and documented, and work-around procedures developed, if necessary.
11.1 LOGISTICAL REQUIREMENTS
Recovery Team members should provide own transportation and basic communications. Charge all costs to the correct mission numbers.
The following are sample types of requirements (actual needs will be determined by field teams).
11.2 TEAM MATERIALS
Potable water (trailers and 1 to 2-gallon bottles option) Chemical toilets
Transportation
Cellular phones/radios
Location, communications, office equipment and supplies for Recovery Center Animal food and housing
Debris removal equipment (bins, front loader, barricades) Levee repair equipment/contractor
Shelter supplies
Portable generators & extension cable
Security personnel
Security fencing
SECTION 12: APPENDICES
APPENDIX A - DEBRIS MANAGEMENT RESOURCE DIRECTORY
A.1 ADMINISTRATIVE
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 34
Ken Striplin
City of Santa Clarita
City Manager
Joe Montes
City of Santa Clarita
City Attorney
Darin Seegmiller
City of Santa Clarita
Environmental Services Manager
Curtis Williams
City of Santa Clarita
Solid Waste Administrator
A.2 COMMUNICATIONS/PIO
Carrie Lujan
City of Santa Clarita
Communications Division Manager/PIO
A.3 CONTRACTING AND PROCUREMENT TEMPORARY BIN AND ROLL- OFF
BOX FRANCHISEES
Debris Management Contractors:
DRC Emergency Services (Debris Removal Service)
Contact: Jeff Snow, Regional Manager
(714) 697-3927
[email protected]
T.F.R. Enterprises, Inc. (Debris Removal Service)
Contact: Jack Anderson, Director of Government Relations (407) 760-0758
[email protected]
Witt Obriens (Monitoring Service)
Contact: Justin Smith
(504) 710-4284
Contact: Victoria Kelley
(601) 508-6820
Temporary Bin and Roll-off Box Franchisees:
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 35
America’s Bin Co.
Contact: Tomer Aseraf
(818) 478-0000
American Reclamation
Contact: John Gasparian Jr.
(213) 270-5958
Athens Environmental Services
Contact: Eddie Tufenkjian
(626) 764-3460
Burrtec Waste Industries
Contact: Dennis Verner
(661) 476-4780
Consolidated Disposal Service LLC, DBA Republic Services Contact: Crystal Sosa
(951) 359-9483
Rent A Bin
Contact: Lefty Randall
(818) 266-2195
Reel Waste & Recycling
Contact: Tom Ybarra
(661) 678-5520
Triscenic Production Services
Contact: Will Alvarez
(661) 247-9092
Waste Management
Contact: Ashley Cortes
(661) 233-1843
A.4 EMERGENCY SERVICES/ HEALTH AND SAFETY
Roger Willcox
City of Santa Clarita
Emergency Operations Analyst
Melody Bartlette
City of Santa Clarita
Purchasing and Contracts Administrator
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 36
A.5 NEIGHBORHOOD SERVICES/PUBLIC WORKS
Jerrid McKenna
City of Santa Clarita
Director of Neighborhood Services
Mike Hennawy
City of Santa Clarita
Director of Public Works
John Caprarelli
Building and Safety Division
City of Santa Clarita
City Building Official
Cruz Caldera
City of Santa Clarita
General Services Manager
A.6 URBAN FORESTRY/CONTRACTOR(S)
Valerie Ferchaw
City of Santa Clarita
Urban Forestry Administrator
Keith Miller
City of Santa Clarita
Landscape Maintenance Administrator
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 37
APPENDIX B - LOCAL, STATE AND FEDERAL AGENCY CONTACTS
B.1 EARTHQUAKES
Local Resources
Los Angeles County Public Works Department
900 S. Fremont Ave.
Alhambra, CA 91803
(626)458-5100
dpw.lacounty.gov
Southern California Earthquake Center (SCEC)
3651 Trousdale Parkway Suite 169
Los Angeles, CA 90089-0742
(213) 740-5843
scec.org
State Resources
California Department of Transportation (CalTrans)
District 7 – Los Angeles
100 S. Main Street
Los Angeles, CA 90012
(213) 897-3656
dot.ca.gov/
California Natural Resources Agency
715 P Street, 20th Floor
Sacramento, CA 95814
(916) 653-5656
resources.ca.gov/
California State Mining and Geology Board
715 P Street, MS 1909
Sacramento, CA 95814
(916) 322-1082
conservation.ca.gov/smgb
California Department of Conservation
715 P Street, MS 1900
Sacramento, CA 95814
(916) 322-1080
conservation.ca.gov
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 38
California Office of Historic Preservation
1725 23rd Street, Suite 100
Sacramento, CA 95816
(916) 445-7000
ohp.parks.ca.gov
California Department of Toxic Substances Control
Chatsworth Regional Office
9211 Oakdale Avenue
Chatsworth, CA 91311-6505
(818) 717-6500
dtsc.ca.gov
Governor’s Office of Planning and Research
1400 Tenth Street
Sacramento, CA 95814
(916) 322-2318
opr.ca.gov
Governor’s Office of Emergency Services (CalOES)
Deputy Regional Administrator
Dan Weiss
(562) 795-2900
Gregory McKeown
(562) 795-2900
Emergency Services Coordinator
Sherryl Jones
(310) 729-8322
caloes.ca.gov
Federal and National Resources
National Institute of Building Sciences
Building Seismic Safety Council (BSSC)
1090 Vermont Ave. NW, Suite 700
Washington, DC 20005
(202) 289-7800
nibs.org/bssc
Federal Emergency Management Agency, Region 9
1111 Broadway Suite 1200
Oakland, CA 94607
(510) 627-7100
fema.gov
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 39
United States Geological Survey
12201 Sunrise Valley Drive Reston, VA 20192
(703) 648-5953
usgs.gov/
Western States Seismic Policy Council (WSSPC)
P.O. Box 1360
West Sacramento, CA 95605
(916) 444-6816
wsspc.org
B.2 FLOODS, LANDSLIDES/MUDSLIDES
Federal Emergency Management Agency
National Flood Insurance Program
500 C Street SW
Washington, DC 20472
(800) 621-3362
floodsmart.gov
National Weather Service
National Oceanic and Atmospheric Administration
1325 East West Highway
Silver Spring, MD 20910
weather.gov
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 40
B.3 HAZARDOUS MATERIALS
Local Resources
County of Los Angeles Fire Department
Health Hazardous Materials Division
5825 Rickenbacker Road
Commerce, CA 90040
(323) 890-4045
fire.lacounty.gov/health-hazardous-materials-division-2
County of Los Angeles Department of Public Works
Environmental Programs Division
900 S. Fremont Ave, 3rd Floor Annex
Alhambra, CA 91803
(888) CLEAN LA
(626) 458-5100(800) 675-4357
pw.lacounty.gov/epd
Los Angeles County Sanitation Districts
1955 Workman Mill Road
Whittier, CA 90601
(562) 699-7411
After hours: (562) 699-7422
lacsd.org
State Resources
California Department of Toxic Substances Control (DTSC) 1001 I Street
Sacramento, CA 95814
(800) 260-3972 or (916) 255-6504
dtsc.ca.gov/emergency-response-program
California Environmental Protection Agency
1001 I Street Sacramento, CA 95814
(916) 324-7572
oehha.ca.gov
California Department of Resources Recycling and Recovery (CalRecycle) (916) 322-4027
calrecycle.ca.gov
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 41
B.4 SEVERE WEATHER
National Weather Service
National Oceanic and Atmospheric Administration
1325 East West Highway
Silver Spring, MD 20910
weather.gov
B.5 WILDFIRES
Local Resources
Los Angeles County Fire Department
North Region, Santa Clarita
23757 Valencia Blvd.
Santa Clarita, CA 91355
(661) 286-8821
fire.lacounty.gov/
Los Angeles City Fire Department
Central Bureau
108 N. Fremont Street
Los Angeles, CA 90012
(213) 580-0061
lafd.org
State Resources
California Department of Forestry & Fire Protection (CAL FIRE) 715 P Street
Sacramento, CA 95814
(916) 653-5123
fire.ca.gov
Office of the State Fire Marshal (OSFM)
715 P Street
Sacramento, CA 95814
(916) 568-3800
osfm.fire.ca.gov/
Federal Resources and Programs
National Fire Protection Association (NFPA)
1 Batterymarch Park
Quincy, MA 02169
(800) 344-3555
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 42
nfpa.org/
National Interagency Fire Center (NIFC)
3833 S. Development Ave.
Boise, Idaho 83705
(208) 387-5512
nifc.gov
United States Fire Administration (USFA)
16825 S. Seton Ave.
Emmitsburg, MD 21727
(800) 238-3358
usfa.fema.gov
United States Forest Service
Pacific Southwest Region
1323 Club Drive
Vallejo, CA 94592
(707) 562-8737
fs.usda.gov/
Federal Emergency Management Agency, Region 9
1111 Broadway Suite 1200
Oakland, CA 94607
(510) 627-7100
fema.gov
disasterassistance.gov
APPENDIX C - EXISTING LANDFILLS
Existing landfills utilized by the Santa Clarita Valley:
Chiquita Canyon Landfill
29201 Henry Mayo Drive
Castaic, CA 91384
(661) 257-3655
Restrictions include the following:
No liquid, radioactive or hazardous waste accepted at the landfill. No untreated medical waste, car batteries or household hazardous waste accepted at the landfill.
Fees for using the Chiquita Canyon Landfill vary depending on the materials and size of the load.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 43
Sunshine Canyon Landfill
14747 San Fernando Road
Sylmar, CA 91342
(818) 362-2124
Restrictions include the following:
Bulky items, used tires (residential only), construction and demolition waste, and wood waste are accepted.
Non-commercial generators of used motor oil can use the Oil Recycling Center for proper disposal (limited to 15 gallons per vehicle).
No radioactive or hazardous waste is accepted at the landfill. Untreated medical waste, car batteries or household hazardous waste are not accepted at the landfill.
Fees for using the Sunshine Canyon Landfill facility vary depending on the materials and size of the load.
Non-disposal Facilities:
The Conservation Station
20833 Santa Clara Street
Santa Clarita, CA 91351
(661) 250-5333
Materials accepted:
Construction & Demolition (C&D) Materials
Inert Materials
Greenwaste
APPENDIX D - SOLID WASTE FRANCHISES
D.1 RESIDENTIAL & COMMERCIAL FRANCHISE – BURRTEC WASTE INDUSTRIES, INC.
Cole Burr
Owner, President
(909) 429-4200
[email protected]
burrtec.com/
Dennis Verner
District Manager
(661) 857-3571
[email protected]
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 44
D.2 CONTRACTING AND PROCUREMENT- TEMPORARY BIN AND ROLL-OFF BOX
FRANCHISE
America’s Bin Co.
Contact: Tomer Aseraf
(818) 478-0000
abcdumpster.com/
American Reclamation
Contact: John Gasparian Jr.
(213) 270-5958
americanreclamation.com/
Athens Environmental Services
Contact: Eddie Tufenkjian
(626) 764-3460
athensservices.com/
Burrtec Waste Industries
Contact: Dennis Verner
(661) 476-4780
burrtec.com/
Consolidated Disposal Service LLC, DBA Republic Services Contact: Crystal Sosa
(951) 359-9483
republicservices.com/
Rent A Bin
Contact: Lefty Randall
(818) 266-2195
rent-a-bin.com/
Reel Waste & Recycling
Contact: Tom Ybarra
(877) 588-7335
(661) 678-5520
reelwaste.net/
Triscenic Production Services
Contact: Will Alvarez
(661) 247-9092
triscenic.com/
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 45
Waste Management
Contact: Ashley Cortes
(661) 233-1843
wm.com/
APPENDIX E – TEMPORARY DEBRIS STORAGE AND REDUCTION
SITES (TDSR) REQUIREMENTS
Debris Management Sites should be located in convenient locations throughout the Santa Clarita Valley. A list of potential sites follows.
Site requirements for establishing a complete debris staging site should provide for:
1. A minimum of 5 acres of usable land.
2. A well-drained site with soils suitable for supporting vehicles and equipment.
3. Easy access to transportation routes.
4. Strategic placement to facilitate minimizing debris transportation requirements and travel time to and from loading points. The debris staging sites should be located as close as possible to the concentrations of disaster debris.
5. Access to, or provisions for, utilities for site operation (electrical, water, etc.).
6. Minimum potential for conflicting uses such as adjacent residential land use, nearby schools, hospitals, etc.
Environmental permits and land-use variances may be required to establish a temporary DMS. Several agencies may be involved in issuing permits and granting land-use approvals. The planning process should identify the potential permits that will be required to establish a facility. A listing of the permits should be part of the debris management plan and may include:
Waste processing and recycling operations permit
Temporary land-use permits
Land-use variances
Traffic circulation strategies
Air quality permits
Water quality permits
Coastal commission land-use permits
HHW permits
Fire department permits
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 46
1. Citywide primary sites (to be used first if possible):
Site Name: City Sub Yard
Acreage: 169+
Physical Address: 26180 Springbrook Ave.
Zoning: PI
Utilities Available: Water/electric may be available, temp utilities may need to be established in an emergency situation.
Potential permits: Oak tree, high fire zone
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 47
Site Name: Rent-A-Bin/ Conservation Station
Acreage: 6+/-
Physical Address: 20833 Santa Clara Street
Zoning: Business Park
Utilities Available: Water/electric available, site is developed.
Potential permits: Private property, land owner permissions.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 48
Site Name: Trek Bike Park
Acreage: 40+/-
Physical Address: 20880 Centre Pointe Parkway
Zoning: Business Park
Utilities Available: Water/electric available, site is developed.
Potential permits: Oak tree, high fire zone
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 49
2. Canyon Country area sites:
Site Name: Oak Spring Canyon Road
Acreage: 20.734
Physical Address: 15604 Norland Drive
Zoning: Open Space
Utilities Available: Water/electric may be available, temp utilities may need to be established in an emergency situation.
Potential permits: Oak tree, high fire zone, open space use
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 50
Site Name: East Walker Ranch
Acreage: 20.41
Physical location: South side of Placerita Canyon Road roughly one mile west of Pacy Street.
Zoning: Open Space
Utilities Available: Water/electric may be available, temp utilities may need to be established in an emergency situation.
Potential permits: Oak tree, high fire zone, open space use
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 51
Site Name: Cal EX Quarry
Acreage: 170 +/-
Physical location: 11538 Soledad Canyon road, west of the tunnel .5 miles before Agua Dulce Canyon Road.
Zoning: Open Space
Utilities Available: Water/electric may be available, temp utilities may need to be established in an emergency situation.
Potential permits: High fire zone, open space use
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 52
3. Newhall area sites:
Site Name: Towsley Canyon
Acreage: 54+
Physical location: 24303 The Old Road, Towsley Canyon Road and the Old Road Zoning: Open Space
Utilities Available: Water/electric may be available, temp utilities may need to be established in an emergency situation.
Potential permits: Oak Tree, high fire zone, open space use
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 53
4. Valencia area sites:
Site Name: Iron Horse Trail Open space
Acreage: 101+
Physical location: West of the intersection of Avenue Tibbitts & Anza Drive Zoning: Open Space/ Enterprise Zone
Utilities Available: Water/electric may be available, temp utilities may need to be established in an emergency situation.
Potential permits: High Fire Zone, Oak tree, Open Space
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 54
5. Saugus area sites:
Site Name: Haskell Canyon Open Space
Acreage: 180 +
Physical location: North side of Copperhill Dr 1500ft before Copperhill Park Zoning: Open Space
Utilities Available: Water/electric may be available, temp utilities may need to be established in an emergency situation.
Potential permits: High fire zone, open space use
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 55
Site Name: Blue Cloud Open Space
Acreage: 180 +TBD
Physical location: Blue Cloud way Saugus, TBD
Zoning: Open Space
Utilities Available: Water/electric may be available, temp utilities may need to be established in an emergency situation.
Potential permits: Oak Tree, high fire zone, open space use
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 56
APPENDIX F - DRAFT ORDINANCES
Any resolutions or proclamations that can be activated when a state of emergency is implemented, are located within the Emergency Operations Plan. The City Clerk, City Manager, Assistant City Manager or designee are responsible for drafting, reviewing and properly executing these documents which may include:
Resolution Proclaiming Existence of a Local Emergency (by City Council) Resolution Proclaiming Existence of a Local Emergency (by Director of Emergency Services)
Resolution Confirming Existence of a Local Emergency (to ratify the proclamation of an emergency issued by Director)
Resolution Requesting Governor to Proclaim a State of Emergency Proclaiming Existence of a Local Emergency and Requesting Governor to (1) Proclaim a State of Emergency; and (2) Request a Presidential Declaration Local Resolution Requesting State Director, Office of Emergency Services’ Concurrence in Local Emergencies
Resolution Proclaiming Termination of a Local Emergency
APPENDIX G - HAZARD MITIGATION PLAN
The 2021 Hazard Mitigation Plan can be found here: https://santaclarita.gov/emergency- management/preparedness-information/
APPENDIX H - ENVIRONMENTAL AND HISTORIC PRESERVATION
COMPLIANCE
The following statutes and Executive Orders (EOs) are commonly encountered Federal requirements that were established to protect the environment and preserve the Nation’s historic and archaeological resources. FEMA reviews each Public Assistance (PA) project to ensure the work complies with applicable Federal Environmental and Historic Preservation (EHP) laws, their implementing regulations, and applicable EOs. Compliance with all federal and SLTT laws is a requirement of every FEMA award. SLTT laws, such as hazardous material management laws, vary by location and are not included in this appendix.
FEMA prepares a Greensheet at the beginning of each emergency or disaster declaration with specific information relevant to each State and area. The Greensheet briefly discusses the relevant laws and project types that might trigger application of those laws and informs the Applicant that failure to comply with Federal and SLTT laws may jeopardize funding.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 57
National Environmental Policy Act
Section 102 of the National Environmental Policy Act (NEPA) requires Federal agencies to integrate environmental values into their decision-making processes by considering the environmental impacts of their proposed actions and reasonable alternatives to those actions.385 The White House Council on Environmental Quality publishes its NEPA regulations in Title 40 of the Code of Federal Regulations (C.F.R.) Parts 1500–1508. The U.S. Department of Homeland Security publishes policies and procedures for implementing NEPA and provide specific processes that FEMA must follow before funding a project. The NEPA process ensures consideration of environmental consequences of the project before decisions are made and involves the public.
385 42 U.S.C. § 4332.
386 16 U.S.C. § 470f.
387 nps.gov/subjects/nationalregister/index.htm.
National Historic Preservation Act
Section 106 of the National Historic Preservation Act (NHPA) requires FEMA to consider the effects an undertaking will have on historic properties and provide the Advisory Council on Historic Preservation the opportunity to comment on the effects of the undertaking.386 Historic properties include buildings or groups of buildings (districts), structures, objects, landscapes, archaeological sites, and traditional cultural properties included in, or eligible for inclusion in, the National Register of Historic Places.
Endangered Species Act
The Endangered Species Act (ESA) requires Federal agencies to use their authorities to conserve federally listed threatened and endangered species (listed species) and critical habitats. FEMA must also consult with the U.S. Fish and Wildlife Service (USFWS) and the National Oceanic and Atmospheric Administration’s (NOAA’s) National Marine Fisheries Service (NMFS), also known as NOAA Fisheries, to ensure that proposed projects will not jeopardize the continued existence of any listed species or result in the destruction or adverse modification of critical habitat for listed species.388 388 16 U.S.C. § 1536, Endangered Species Act Section 7. 389 33 U.S.C. § 1251 et seq.
390 42 U.S.C. § 7401 et seq.
391 16 U.S.C. § 3501 et seq.
Clean Water Act
The Clean Water Act (CWA) establishes the basic structure for regulating discharges of pollutants in the waters of the United States (e.g., rivers and streams, lakes and ponds, coastlines, wetlands, estuaries). The CWA makes it unlawful to discharge any pollutant from a specific source into navigable waters without the appropriate CWA permits from the U.S. Army Corps of Engineers (USACE) or State regulatory agency.389 In addition, the CWA requires authorization for dredging or filling in waters (including disposal of dredged material).
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 58
Rivers and Harbors Act
The Rivers and Harbors Act requires that authorization be obtained from USACE to construct any structure in or over any navigable water, including authorization for projects involving constructing or modifying bridges and causeways over navigable waters or constructing any dam or dike in a navigable water. Typically, requests for this type of authorization are handled together with requests for authorization of projects under Section 404 of the CWA.
Safe Drinking Water Act
The purpose of the Safe Drinking Water Act is to protect public health by ensuring the quality of drinking water. The law authorizes the U.S. Environmental Protection Agency (EPA) to, among other things, set standards for the levels of individual contaminants allowed in drinking water and designate as aquifers that are the sole or principal source of drinking water for an area as sole source aquifer. For any financial assistance project that has the potential to contaminate an aquifer and that is located in the identified review area for a sole source aquifer, FEMA must consult with the EPA before funding the project.
Clean Air Act
The Clean Air Act (CAA) protects the Nation’s air through the reduction of smog and atmospheric pollution. Air quality compliance often requires certain measures be implemented, such as dust abatement, vehicle emissions control, fuel storage, and distribution procedures. There may be additional requirements in nonattainment areas (defined as those areas that do not meet national standards for air quality and, therefore, require more rigorous compliance measures).
Coastal Barrier Resources Act
The Coastal Barrier Resources Act (CBRA)391 established the John H. Chafee Coastal Barrier Resources System (CBRS), which consists of relatively undeveloped coastal barriers along the Atlantic, Gulf, Great Lakes, and Caribbean coasts. CBRA minimizes adverse impacts to these areas by restricting Federal assistance that encourages development within the CBRS. USFWS publishes maps designating these areas.392 FEMA must consult with USFWS prior to providing PA funding for work within the CBRS.393 392 16 U.S.C. §§ 3501 and 3503. The U.S. Fish and Wildlife Service publishes Coastal Barrier Resource System maps at: fws.gov/ecological-services/habitat- conservation/cbra/Maps/index.html.
393 16 U.S.C. § 3505.
394 16 U.S.C. §§ 703–712.
395 16 U.S.C. §§ 1801–1884.
Migratory Bird Treaty Act
The Migratory Bird Treaty Act makes it unlawful to pursue, hunt, take, capture, kill, or sell migratory birds listed in the statute without a waiver from USFWS.394 FEMA consults with USFWS regarding projects likely to trigger compliance with this Act.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 59
Bald and Golden Eagle Protection Act
The Bald and Golden Eagle Protection Act prohibits any person from pursuing, capturing, killing, wounding, disturbing, or otherwise taking bald eagles or golden eagles, including their parts (e.g., feathers), nests, or eggs, unless authorized by a permit from the USFWS.
The prohibition on disturbance applies to nests and previously used nest sites when eagles are not present if, were an eagle to return, such alterations would lead to injury, death or nest abandonment.
Magnuson-Stevens Fishery Conservation and Management Act The Magnuson-Stevens Fishery Conservation and Management Act is the primary law for managing and maintaining sustainable fisheries in waters of the United States. The Magnuson-Stevens Fishery Conservation and Management Act protects essential fish habitat, which includes the waters and substrate necessary to maintain healthy fisheries.
FEMA must consult with NMFS when any proposed PA project could have an adverse effect on essential fish habitat (defined as any impact that reduces quality or quantity of essential fish habitat).
Marine Mammal Protection Act
The Marine Mammal Protection Act prohibits, with certain exceptions, the “take” of marine mammals in U.S. waters or by U.S. citizens on the high seas. The law prohibits attempts to hunt, capture, kill, or harass any marine mammals. The law authorizes NMFS or USFWS (depending on the species in question) to issue incidental take permits and incidental harassment authorizations.
National Marine Sanctuaries Act (NMSA)
The National Marine Sanctuaries Act, which is part of the Marine Protection, Research and Sanctuaries Act, authorizes the Secretary of Commerce to designate and manage areas of the marine environment as National Marine Sanctuaries (NMS), which NOAA administers.
Activities within each NMS are governed by regulations. A sanctuary resource is defined as any living or nonliving resource of a NMS that contributes to the conservation, recreational, ecological, historical, educational, cultural, archeological, scientific, or aesthetic value of the sanctuary. The National Marine Sanctuaries Act prohibits destroying, injuring, or causing the
loss of any sanctuary resource. A permit is required to conduct any activity within a sanctuary that is otherwise prohibited.
Coastal Zone Management Act
The Coastal Zone Management Act (CZMA) provides for the management of the Nation’s coastal resources. The CZMA establishes a voluntary partnership between the Federal Government and coastal and great lakes States. It requires participating States to develop State coastal zone management plans. PA projects located in, or near, established coastal zone management areas must be consistent with the enforceable policies of the State’s federally approved coastal zone management program.396 Before approving a project in a coastal zone management area, FEMA consults with the State agency overseeing the implementation of the CZMA plan to ensure the project is consistent with the program’s provisions.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 60
396 16 U.S.C. § 1451 et seq.
397 7 U.S.C. § 4201 et seq.
398 16 U.S.C. § 1271 et seq.
Farmland Protection Policy Act
The Farmland Protection Policy Act is intended to minimize the extent to which Federal programs contribute to the conversion of prime or unique farmland, or land of statewide or local importance, to nonagricultural uses and to ensure that Federal programs are administered in a manner that, to the extent practicable, will be compatible with State, local, and private programs and policies to protect farmland. The Farmland Protection Policy Act and U.S. Department of Agriculture (USDA) implementing procedures require FEMA to evaluate whether projects it funds irreversibly convert such farmland to nonagricultural uses and to consider alternative actions that could avoid adverse effects. For projects that have the potential to irreversibly convert such farmland, FEMA must consult with the USDA Natural Resources Conservation Service (NRCS) to identify potential impacts to that farmland.
Wild and Scenic Rivers Act
The Wild and Scenic Rivers Act protects the free-flowing condition of rivers that are part of the National Wild and Scenic Rivers System (System) or are under study for inclusion in the System because of their scenic, recreational, geologic, fish and wildlife, historic, cultural, or other similar values (the rivers under study are listed on the Nationwide Rivers Inventory or have been formally identified as Study Rivers). If a proposed project is located on a river covered by the Wild and Scenic Rivers Act (including a designated river, a Study River, or a river on the Nationwide Rivers Inventory), FEMA must review it for compliance with the Wild and Scenic Rivers Act and consult with the managing agency for the affected designated river.
Resource Conservation and Recovery Act
The Resource Conservation and Recovery Act (RCRA) established a framework for Federal, State, and local cooperation for controlling the management of hazardous and non- hazardous solid waste. EPA’s role is to establish minimum regulatory standards, usually implemented by the States, which can establish their own requirements for solid waste management. RCRA requires the safe disposal of waste materials, promotes the recycling of waste materials, and encourages cooperation with local agencies. 399 42 U.S.C. § 6901 et seq.
400 44 C.F.R. § 9.6, Decision-making process.
Comprehensive Environmental Response, Compensation and Liability Act The Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), also known as Superfund, authorizes the Federal Government to respond to releases or threatened releases of hazardous substances into the environment through short-term removals and long-term remedial response actions. Superfund also triggered the development of the National Priorities List, a list of national priorities among the sites with known or threatened releases of hazardous contaminants. The 1986 amendments to CERCLA included the Emergency Planning and Community Right-to-Know Act (EPCRA)
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 61
which, among other things, creates mechanisms to help local communities plan for chemical emergencies.
Executive Order 11988, Floodplain Management
EO 11988, Floodplain Management, requires Federal agencies to minimize or avoid, to the extent possible, the long- and short-term adverse impacts associated with occupancy and modifications of floodplain and to avoid direct and indirect support of floodplain development wherever there is a practicable alternative. It requires Federal agencies to use a systematic decision-making process to evaluate the potential effects of projects located in, or affecting, floodplains; document each step of the process; and involve the public in the decision-making process. This process is designed to:
• Reduce flood loss risks;
• Minimize the impacts of floods on human safety, health, and welfare; and • Restore and preserve the natural and beneficial functions of floodplains.
FEMA publishes its implementing regulations for EO 11988 in 44 C.F.R. Part 9, Floodplain Management and Protection of the Wetlands. These regulations set forth the policy, procedures, and responsibilities to implement and enforce the EO, including the decision- making process, which is referred to as the 8-step process.
Executive Order 11990, Protection of Wetlands
EO 11990, Protection of Wetlands, requires Federal agencies to avoid to the extent possible, the long- and short-term adverse impacts associated with the destruction or modification of wetlands and to avoid direct or indirect support of new construction in wetlands wherever there is a practicable alternative. To meet these objectives, EO 11990 requires Federal agencies to use a systematic decision-making process to evaluate the potential effects of projects in, or affecting, wetlands; document each step of the process; and involve the public in the decision-making process. FEMA publishes its implementing regulations for EO 11990, Protection of Wetlands in 44 C.F.R. Part 9, Floodplain Management and Protection of the Wetlands. These regulations set forth the policy, procedures, and responsibilities to implement and enforce the EO, including the decision-making process, which is referred to as the 8-step process.
Executive Order 12898, Environmental Justice
EO 12898, Environmental Justice, requires Federal agencies to identify and address any disproportionately high and adverse human health or environmental effects on minority and low-income populations as a result of their actions.
Executive Order 13112, Invasive Species
EO 13112, Invasive Species, requires agencies to use their programs and authorities to help prevent the introduction, establishment, and spread of invasive species; respond to invasive species outbreaks; restore native species in areas invaded by invasive species; promote public education related to invasive species control; and avoid authorizing, funding, or carrying out activities that promote the introduction, establishment, or spread of invasive species.
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 62
APPENDIX I – SAMPLE DEBRIS MONITORING FORMS
SAMPLE DEBRIS LOAD TICKET
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 63
SAMPLE DAILY DEBRIS LOADING SITE MONITORING LOG
SAMPLE DAILY ISSUE LOG
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 64
SAMPLE TRUCK CERTIFICATION FORM
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 65
SAMPLE CALCULATING TRUCK DIMENSIONS
DEBRIS MANAGEMENT PLAN
CITY OF SANTA CLARITA 66
SAMPLE DEBRIS COLLECTION SUMMARY SPREADSHEET