Agenda Item: 15
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: OLD ORCHARD PARK PHASE I IMPROVEMENTS, PROJECT P2020 - PLANS AND SPECIFICATIONS, AND CONSTRUCTION
CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for Old Orchard Park Phase I Construction Project P2020.
2. Award a construction contract to Golden Sun Enterprise, Inc., in the amount of $5,917,777 for the base bid, and authorize a contingency in the amount of $1,183,555, for a total contract amount not to exceed $7,101,332.
3. Award a materials testing contract to Kane Construction Services, Inc., in the amount of $318,868, and authorize a contingency in the amount of $31,886, for a total contract amount not to exceed $350,754.
4. Extend the current $300,000 contract and authorize an increased expenditure for construction management support with Pacific Coast Land Design, Inc., in the amount of $181,789, and authorize a contingency in the amount of $18,178, for a total contract amount not to exceed $499,967.
5. Appropriate one-time funds in the amount of $2,531,307 from the Facilities Fund (Fund 723) to the Old Orchard Park Project P2020, expenditure account P2020601-516101.
6. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
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BACKGROUND
Old Orchard Park was constructed in 1968 and is currently one of the oldest parks in the City of Santa Clarita (City). Many of the original improvements, including the irrigation system, play areas, and restrooms are obsolete and no longer meet current park standards, or have deteriorated to the point of disrepair. To address these deficiencies, the landscape architectural firm of Pacific Coast Land Design Inc. (PCLD), was selected in 2014 to lead a community engagement process and develop a master plan for the park. The planning process consisted of an extensive outreach effort that included an online survey and three community meetings. The redevelopment plan was subsequently reviewed by the Parks, Recreation, and Community Services Commission with a recommendation for approval by the City Council. The Old Orchard Park Master Plan (Master Plan) was approved on July 14, 2015.
Following approval of the Master Plan, the Old Orchard Park Design Project (Project P1006) was awarded to PCLD on October 27, 2015, following a competitive request for proposal process. This project created a park design based on the Master Plan. The design focused on re- orienting the parking lot, improving pedestrian access and safety, replacing the irrigation system, and enhancements to the overall character and appearance of the park. The design drew from the Lyons Avenue Corridor Plan, and the success of the street improvements on Main Street in Old Town Newhall, to create a sense of place and better pedestrian connectivity.
On January 24, 2023, the City Council awarded a contract to PCLD for Old Orchard Park Design Project (Project P2020), to update the existing P1006 plans, specifications and estimates, and provide phasing plans for design, construction, and ongoing operations during installation of each phase of construction.
The design was completed and divided into two phases for construction. The Phase I improvements will update and expand the playground area with features including new play equipment for 2 to 5 year old and 5 to 12 year old age groups, climbing rock structure, turf slide hill, rubberized surfacing and shade structure, additional recreation amenities, and addition of a multi-sport court. Phase 1 will also improve the existing multi-purpose room and restrooms, expand the parking lot, and enhance the landscape. Phase II improvements, on the western portion of the park, will be constructed at a later date. Improvements will include upgrades to ball field amenities, additional lighting and enhanced landscape in the western portion of the park, which has been identified as a location for a future underground stormwater infiltration system.
An invitation to bid was published and circulated via the City’s e-procurement system, BidNet, on May 9 and May 16, 2024. The City transmitted the solicitation to 2,627 vendors on BidNet, of which 70 vendors downloaded materials. Four bids were submitted and opened on June 10, 2024. The results of the bids are shown below.
Company Location Bid Amount
Golden Sun Enterprise, Inc. Van Nuys, CA $5,917,777
R.C. Becker and Son, Inc. Santa Clarita, CA $6,200,361
Urban Habitat La Quinta, CA $7,393,413
Los Angeles Engineering, Inc. Covina, CA $8,335,000
Staff recommends the project be awarded to Golden Sun Enterprise, Inc. (Golden Sun), the lowest responsive bidder based on the base bid amount only and outlined in the specifications.
The contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete.
While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsive and responsible bidder.
Materials Testing
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified firms to provide material testing services, labor compliance services, qualified Storm Water Pollution Prevention Plan practitioner services, and project file and documentation software for the Old Orchard Park Phase I Project. The RFP was published and circulated via the City’s e- procurement system, BidNet, on May 20, 2024. The City transmitted the solicitation to 2,582 vendors on BidNet, of which 28 vendors downloaded the RFP. Two companies provided proposals for consideration.
These proposals were reviewed and evaluated based on each company’s ability to meet the specific needs of the City. All proposals were reviewed and evaluated by staff based on the evaluation criteria set forth in the RFP.
The evaluation team scored the responses based significantly on the responsiveness to the RFP and thoroughness of proposal, consultant qualifications and overall project team experience, proposed methodology and ability to meet the scope of work, project understanding, and references. The results outlined below:
Rank Company Location Score
1 Kane Construction Services Inc. North Hollywood, CA 93.7 2 Monterroso Inc. Palmdale, CA 60.3
In reviewing proposals, the evaluation team awarded the highest score to Kane Construction Services Inc. (Kane Construction). The evaluation team determined that Kane Construction’s proposal demonstrated an in-depth understanding of the project needs, provided a detailed scope of work, and illustrated their understanding of the needs for the project.
Staff has completed a due-diligence review of Kane Construction’s professional references and determined its work history meets the City’s standards and performance expectations. Based on the above, staff recommends awarding the contract to Kane Construction.
Construction Support Services
The City Council awarded a design contract, for a total amount not to exceed $300,000 to PCLD
at the January 24, 2023, meeting. Pacific Coast Land Design developed the original Project P1006 and was determined to be the most knowledgeable, efficient, and fiscally responsible option to provide an update to the design of Old Orchard Park. Based on this information, a sole source procurement was processed and approved by the City's Purchasing Agent for PCLD to provide the landscape architectural services to update the plans and ensure their compatibility as identified in the Project P2020 scope of work.
In order to provide appropriate construction management support throughout the construction period, it is recommended that the existing contract amount with PCLD be increased by a total amount not to exceed $199,967, and the contract term be extended through the end of construction. This increase will allow PCLD to provide construction support during the project, review submittals, respond to requests for information, and address design issues as the project is being constructed.
The construction contract amount covers the base bid. The contingency will cover unanticipated project costs due to unforeseen conditions and changes in the scope of work, requested by the City. The remaining project budget will provide for public art components, construction support costs for labor compliance services, staff oversight, construction engineering, inspection, and project management.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, budget will be increased by $2,531,307 in expenditure account P2020601-516101 (Facitlies Fund) for a total construction budget of $7,952,053 to support the recommended contracts and associated project costs.
ATTACHMENTS
PCLD Proposal
Location Map
Site Plans
GSE Proposal (available in the City Clerk's Reading File) KCSI Proposal (available in the City Clerks Reading File)