Agenda Item: 14
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 9, 2024
SUBJECT: VALENCIA COMMUNITY CENTER RECONSTRUCTION AND
TENANT IMPROVEMENTS
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Valencia Community Center Reconstruction and Tenant Improvements.
2. Award a construction contract to Deeb Construction Inc., in the amount of $364,153 and authorize a contingency in the amount of $72,831, for a total contract amount not to exceed $436,984.
3. Approve the use of a “piggyback” contract for the purchase of replacement doors, electrified and mechanical door hardware from Montgomery Hardware Company, through the California Multiple Awards Schedule, (CMAS) contract #4-17-84-0059A in an amount not to exceed $232,822.
4. Find the Valencia Community Center Reconstruction and Tenant Improvements exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
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BACKGROUND
In 2023, the City of Santa Clarita (City) acquired the former Young Men's Christian Association (YMCA) building on McBean Parkway to establish a new community center in the Valencia
area. The 12,000-square-foot facility, which sat vacant for approximately three years, boasts designated office spaces, childcare services, and group exercise activities. An indoor pool at the center of the building is designed to accommodate learn-to-swim and water exercise programs.
Before the building was acquired, City staff evaluated the condition of the building, the pool, and associated equipment. The evaluation determined that upon assuming ownership of the building, extensive repairs, remediation, and tenant improvements would be necessary to bring this building into a usable condition. This finding was supported by evidence of leaks throughout the building and the disrepair of the various amenities.
Staff worked closely with a local environmental consultant to provide a remediation plan and a contractor to perform the remediation work of the identified areas. Simultaneously, recreation staff identified the intended uses of the various spaces in the building. With this information in hand, the City's architect provided comprehensive construction documents for the reconstruction and tenant improvements necessary to support the site's intended use.
Once remediation was complete, an Invitation for Bid for reconstruction and tenant improvements was published and circulated via the City’s e-procurement system BidNet on May 14 and May 21, 2024. The City transmitted the solicitation to 1,662 vendors on BidNet, of which 79 vendors downloaded materials. Four bids were submitted and opened on June 20, 2024. The results of the bids are shown below.
Company Location Bid Amount
Deeb Construction Inc. Claremont, CA $364,153
Ravand Construction Inc. Studio City, CA $466,880
Eagle One Construction LLC Las Vegas, NV $493,873
Zuma Construction Group Inc. Thousand Oaks, CA $753,411
Upon reviewing the bids, staff determined Deeb Construction Inc. (Deeb Construction) to be the lowest bidder. Staff recommends awarding the contract to Deeb Construction. The contractor possesses a valid state contractor's license and is in good standing with the Contractors State Licensing Board. Furthermore, the bid from Deeb Construction was reviewed for accuracy and conformance to the contract documents and was complete.
On July 11, 1995, the City Council approved "piggyback" purchasing. This process allows the City to place orders against a competitively awarded public agency contract. The CMAS contract with Montgomery Hardware Company was competitively solicited through a statewide bid process, was awarded in May 2022, and is valid through April 2027. Through the piggyback approach, the City can use the CMAS procurement process to purchase the replacement doors and electrified and mechanical door hardware.
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ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
Adequate funds in the amount of $669,806 are available in expenditure account P1018723- 516101 (Facilities Fund/Valencia Community Center) to support the recommended contract and related administrative and miscellaneous costs for this project.
ATTACHMENTS
Exhibit A Aerial
Arch Bid Set 240418 (available in the City Clerk's Reading File) MHC GSA Quote 447996 (available in the City Clerk's Reading File) Deeb Construction Bid (available in the City Clerk's Reading File)