JUNE 2024
1 June
28 , 2024
Erika Iverson
Senior Planner
City of Santa Clarita
Planning Division
23920 Valencia Boulevard, Suite 140
Santa Clarita, CA 91355
Subject:
Change Order
Request
No.
1 t
he
Wiley Canyon Project
EI
R
Dear
Erika
Iverson
:
This letter provides Dudek’s
requested
Change Order Number 1 (CO
-
1) to reflect additional effort required to
support the Environmental Impact Report (EIR) pursuant to the California Environmental Quality Act (CEQA) for the proposed Wiley Canyon
Project
(Project). This CO
-
1 requests
an augment to Task 5 related to the Responses to
Comments effort required for the Final EIR.
In the proposal prepared for the Project,
dated
September 2021, for purposes of cost estimation Dudek assumed response to no more than 100 individual public comments on the Draft EIR (noting that a single comment letter could contain multiple comments). While Dudek assumed that comments received relate d to technical items
prepared by other team members would be addressed by the appropriate individual and provided to Dudek for final incorporation into the Draft Final EIR document, the number of comment letters and individual comments far exceeds the orig
inal proposal assumption. At the close of the public review period, Dudek received a total of 60 letters, broken down as follows: 10 agency comment letters ,
4 organization comment letters
,
46 individual
comment letters
.
Several of these comment letters are in excess of 30 pages containing as many as 97 comments.
In total, 503 comments were bracketed
, organized, and
either
assigned
to technical team mem
bers or are b
eing
responded to by Dudek
.
The attached CO
-
1 and Cost Estimate are provided for your
consideration.
As shown in CO
-
1, Dudek u
tilized funds
for future
sub
tasks
within Task 5
to review, organize, and
prepare draft responses to
the
comments received. As
such, we are requesting
CO
-
1 to
complete
responses to comments,
replenish
future
budgeted tasks,
and prepare
the
Draft Final EIR, Final EIR, and certification support documents.
Please note
, Dudek has adjusted billing rates
since the original proposal in 2021
; t
his
Change Order
request utilizes
the
current 2024
billing
rates for
Project
team members.
If you have any questions or comments, please contact
Ms.
Cobleigh
by phone
at
626
.
204
.
9829
or
by
email at
[email protected]
.
Thank you.
Sincerely,
__________________________________
__
Nicole Cobleigh
Senior Project Manager
TO:
ERIKA IVERSON
SUBJECT:
CHANGE ORDER
REQUEST
NO.
1 T
HE
WILEY CANYON PROJECT
EI
R
JUNE 2024
2 Scope of Work
TASK
5 FINAL EIR (AUGMENT)
Subt
ask
5.1 Draft Final EIR
(Augment)
This augment requests additional funds due to the exceedance in the assumed number of comments received. The September 2021 proposal assumed no more than 100 individual public comments on the Draft EIR (noting that a single comment letter could contain mul
tiple comments). At the close of the public review period, Dudek received a total of 60 letters, broken down as follows: 10 agency comment letters, 4 organization comment letters, 46 individual comment letters. Several of these comment letters are in exces s of 30 pages containing more than 90
comments. A total of 503 comments were bracketed, organized, and
either
assigned
or are being responded to by
Dudek
. As such, t
his
task
augments
the budget for
the preparation of a “Responses to Comments Received”
document to address environmental issues pertinent to the analysis presented in the EIR.
Subtask 5.1 includes the
review and
organization of comment letters, coordination with applicant subconsultants, collaboration with City staff
, and
preparing responses to all comments received
.
A
ll
comments
received
were
numbered to indicate comment letter and comment number, and the responses to those comments are
similarly
numbered to allow easy correlation.
Dudek
is preparing
draft responses to comments received.
Dudek has
also
identified responses with
support from the applicant’s subconsultants. Upon receipt of applicant responses, Dudek will revise the Responses to Comments with individual responses. In the event that multiple comments on the same topic(s) are identified, Dudek
will
use Topical Responses as a way to save time and budget, and where appropriate, direct individual commenters to the appropriate Topical Response(s). Given the number
of
comments
received,
Dudek ha
s allocated additional budget for our Publications Department to compile and format into the Final EIR.
Additionally,
d
ue to changes to the
Project D
escription
, Dudek will prepare a “
Changes
to the Draft EIR” chapter
that will identify instances where revisions to the Draft EIR are appropriate. In this chapter, deleted text will be indicated by strikeout and inserted text by
bold
underline.
Subt
ask
5 .1 Assumptions
This
task
assumes
only minimal revisions to the document and no
additional
changes to the
P
roject
D
escription, analysis, or mitigation measures set forth in the EIR are necessary as a result of the additional information provided by the City.
Technical team members will prepare draft
Responses to Commen
ts for inclusion in the overall
Response to Comment effort
Subt
ask
5 .1
Deliverables
One (1) electronic copy of the Draft Final EIR for City staff review
Subt
ask
5. 2
Final
EIR
(Augment)
Upon receipt of a consolidated set of review
comments from City staff
on the draft Responses to Comments
, the
City Attorney and project team members on the Draft Final
EIR
, Dudek will prepare the Final EIR for certification.
Dudek will assemble text changes to the Final EIR as appropriate. This proposal assumes two (2) screencheck reviews of responses to comments by City staff prior to completion of the Final EIR. Dudek will assemble the Final EIR and provide the necessary cop
ies and digital files to City staff to take the EIR through the hearing process to certification. The
Mitigation Monitoring and Reporting Program
(MMRP) will also be finalized for inclusion in the
TO:
ERIKA IVERSON
SUBJECT:
CHANGE ORDER
REQUEST
NO.
1 T
HE
WILEY CANYON PROJECT
EI
R
JUNE 2024
3 Final EIR. Dudek assumes that there will be no more than two (2) rounds of administrative review for the Final EIR before finalizing the documents for certification. The Final EIR, responses to comments, and the MMRP will be submitted to the City for distr
ibution.
Subtask 5.2 Assumptions
Two (2) screencheck reviews of
R
esponses to
C
omments by City staff prior to completion of the
Final EIR
Consolidated set of review comments from City staff, the City Attorney and P
roject team members
This scope and cost
do
not
include
R
esponses to
C
omments
submitted
before or
at public hearings.
Subtask 5.2
Deliverables
Fifteen (15) hard copies of the Final EIR
for public review; and
One (1) reproducible master of the Final EIR
Subtask 5.3
Certification Support
Also included as part of the Final EIR package will be the Findings of Fact and a Statement of Overriding Considerations. Dudek will prepare draft CEQA Findings of Fact for submittal to the City, utilizing a recently adopted example of the findings as used
by the City.
If applicable, Dudek will also prepare a Statement of Overriding Considerations. A Statement of Overriding Considerations may be required if significant unmitigated impacts are identified as part of the CEQA review process.
The Statement of Overriding Cons
iderations will be prepared if the City finds that the benefits of the proposed project outweigh unavoidable adverse environmental effects. The statement will set forth the specific overriding social, economic, legal, technical, or other beneficial aspects
of the project supporting the City’s decision; this will be based on substantial evidence in the Final EIR or elsewhere in the record.
Dudek will also prepare the Findings of Fact for review and comment and will submit them to the City prior to EIR certification. The final set of findings and Statement of Overriding Considerations will be completed based on revisions by City staff and leg
al counsel.
Upon certification of the EIR by the City Council, Dudek will assist the City in preparing and filing a Notice of Determination (NOD) with both the County Clerk and State Clearinghouse as well as include the payment of California Department of Fish and Wil
dlife filing fees.
Subtask 5.3 Assumptions
Atte
nda
nce at
up to
two
additional
(2
)
Project
hearings
by up to two
Dudek team members
One (1) round of review for the Findings of Fact and a Statement of Overriding Considerations
One (1) round of review for
the
NOD
Dudek will post the NOD with
the
State Clearinghouse and file with the Los Angeles County Clerk (including payment of filing fees)
Subtask 5.3
Deliverables
One (1) electronic copy of the Findings of Fact
One (1) electric copy of the
Statement of Overriding Considerations
TO:
ERIKA IVERSON
SUBJECT:
CHANGE ORDER
REQUEST
NO.
1 T
HE
WILEY CANYON PROJECT
EI
R
JUNE 2024
4 Cost Estimate
As shown in Attachment A, Cost Estimate, this Change Order request provides an itemized cost by staff and hourly rate for the amount o
f $
9 5
,
24 0.
All tasks will continue to be billed on a time
-
and
-
materials basis in accordance with
the terms and conditions of our primary Agreement
, dated December 16, 2021
. This Change Order is provided to
document the City’s written authorization to amend our existing Agreement. All other terms and conditions of the original Agreement between the City and Dudek remain in effect. Upon receipt of signed authorization from th e City,
work can continue in accordance with the requested CO
-
1 .
TO:
ERIKA IVERSON
SUBJECT:
CHANGE ORDER
REQUEST
NO.
1 T
HE
WILEY CANYON PROJECT
EI
R
Attachment A
Original
CO-1
Original
CO-1
Original
CO-1
$230.00
$235.00
$100.00
$145.00
$95.00
$130.00
Task 5
5.1 Draft Final EIR
32 64
64 256
96 320
$13,760
$52,160
$13,760
$52,160
5.2 Final EIR
24 48
52 104
24 96
100
248
$13,000
$38,840
$300
$1,200
$13,300
$40,040
5.3 Certification Support
8 8
40 8
48 16
$5,840
$3,040
$3,800
$9,640
$3,040
64 120
156
368
24 96
244
584
$32,600
$94,040
$4,100
$1,200
$36,700
$95,240
Dudek Labor Hours and Rates
TOTALS
OTHER DIRECT
COSTS
Original
CO-1
Original
CO-1
TOTAL FEE
Final EIR
Team Member:
Original
CO-1
TOTAL DUDEK
HOURS
Original
CO-1
DUDEK LABOR
COSTS
Analyst V
Brandon Whalen-
Castellanos
Publications Specialist lV
Chelsea Ringenback
Project Team Role:
Billable Rate:
Senior Specialist IV
Nicole Cobleigh