Agenda packet, joint meeting, first session — Santa Clarita City Council, September 10, 2024

CITY OF SANTA CLARITA

CITY COUNCIL

REGULAR MEETING

Tuesday, September 10, 2024
6:00 PM
City Council Chambers
23920 Valencia Blvd.

Santa Clarita, CA 91355

AGENDA

Joint Meeting with
Board of Library Trustees

How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.

Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)

Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
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INVOCATION
Smyth

CALL TO ORDER

ROLL CALL

FLAG SALUTE

EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.

AWARDS AND RECOGNITIONS
Childhood Cancer Awareness Month Proclamation
Constitution Week Proclamation

PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.

STAFF COMMENTS

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

NEW BUSINESS

1. MEMORANDUM OF UNDERSTANDING REGARDING THE FUTURE
PROPOSAL OF THE SUNRIDGE SPECIFIC PLAN - A memorandum of understanding between the City of Santa Clarita and Blue Ox Holdings, LLC, regarding the potential future submittal of the Sunridge Specific Plan Project.

RECOMMENDED ACTION:

City Council approve a Memorandum of Understanding entitled “MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF SANTA CLARITA AND BLUE OX

HOLDINGS, LLC, REGARDING THE CITY ENTITLEMENT PROCESS FOR THE PROPOSED DEVELOPMENT OF THE 980-ACRE SPECIFIC PLAN AREA.”

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2. 2028 SUMMER OLYMPIC AND PARALYMPIC GAMES - The 2028 Summer Olympic and Paralympic Games (LA28) will be hosted by the City of Los Angeles, and will feature various sporting events throughout the Greater Los Angeles area. In advance of LA28, the Organizing Committee has made several announcements related to its venue and transportation plans.

RECOMMENDED ACTION:

City Council discuss the upcoming 2028 Summer Olympic and Paralympic Games, the formation of an AdHoc Committee, and provide direction to City Staff.

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.

3. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the August 27, 2024 Regular Meeting.

4. CHECK REGISTER NO. 18 - Check Register No. 18 for Period 07/26/24 through 08/08/24 and 08/15/24. Electronic Funds Transfers for the Period 07/29/24 through 08/09/24.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 18.

5. AMENDED RESOLUTION TO APPROVE STATE GRANT FUNDING - This amended resolution reflects a recent change to the use of funds and authorizes the City of Santa Clarita to work with the State Department of Parks and Recreation to receive a state grant for the acquisition of open space.

RECOMMENDED ACTION:

City Council adopt an amended resolution to conform with changes made to the 2022/23 State Budget and authorize the City of Santa Clarita to work with the State Department of Parks and Recreation to receive funding for the acquisition of open space.

6. SANTA CLARITA SPORTS COMPLEX RESTROOM RENOVATION,
PROJECT P0024 - PLANS SPECIFICATIONS, AND CONSTRUCTION
CONTRACT - This item considers an award for a construction contract for the Santa Clarita Sports Complex restroom renovation, which includes removing and replacing all tile, plumbing fixtures, countertops, partition doors, and lighting.

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RECOMMENDED ACTION:

City Council:

1. Approve the plans and specifications for the Santa Clarita Sports Complex Restroom Renovation, Project P0024.

2. Award a construction contract to 3M Construction Corporation, in the amount of $224,970 and authorize a contingency in the amount of $22,497, for a total contract amount not to exceed $247,467.

3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

7. PRESERVATION OF 242.44 +/- ACRES OF REAL PROPERTY IN LOS ANGELES COUNTY, AYRES PROPERTY, ASSESSORS PARCEL NOS. 2826- 019-035 AND 2826-019-036 - Acquisition of this property will enhance the City's on- going efforts to preserve open space lands in an effort to complete the open space greenbelt surrounding the Santa Clarita Valley.

RECOMMENDED ACTION:

City Council:

1. Approve the purchase of 242.44+/- acres of real property contiguous to City-owned open space property to the west of the City, Assessor's Parcel Numbers 2826-019- 035 and 2826-019-036, at a total cost of $1,093,255, which includes property purchase price, escrow, title, appraisal fees, due diligence costs, maintenance, and payment of annual property taxes.

2. Appropriate one-time funds in the amount of $1,093,255 from the Open Space Preservation District Fund (Fund 358) to Open Space Preservation District Expenditure Account 3587501-520104.

3. Appropriate ongoing funds in the amount of $21,120 from Open Space Preservation District Fund (Fund 358) to Open Space Expenditure Account 3587501-518503 and $2,500 to 3587501-511101.

4. Find this acquisition exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19, Section 15313 (Class 13); Section 15317 (Class 17); and Section 15325 (Class 25).

5. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval.

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8. PAVEMENT MANAGEMENT SYSTEM UPDATE, PROJECT M0153 -
PROFESSIONAL SERVICES CONTRACT - This item awards a professional services contract to Pavement Engineering, Inc. to update the City's pavement management system for the Annual Overlay and Slurry Seal Program.

RECOMMENDED ACTION:

City Council:

1. Award a one-year professional services contract to Pavement Engineering, Inc., to update the City of Santa Clarita’s pavement management system, including pavement inspection and miscellaneous pavement engineering services for the Annual Overlay and Slurry Seal Program, Project M0153, in the amount of $111,645, and authorize a contingency in the amount of $16,747, for a total contract amount not to exceed $128,392.

2. Authorize the City Manager or designee to execute up to three additional one-year renewal options not to exceed the annual contract amount of $111,645, and authorize an annual contingency in the amount of $16,747, plus an appropriate Consumer Price Index adjustment, upon request of the consultant and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

3. Authorize the City Manager or designee to execute all documents subject to City Attorney approval.

9. ORCHARD VILLAGE ROAD PROTECTED PEDESTRIAN AND BICYCLE FACILITY, PROJECT C2028 - PLANS, SPECIFICATIONS, AND
CONSTRUCTION CONTRACT - This item awards a construction contract for the Orchard Village Road Protected Pedestrian and Bicycle Facility project. The improvements include converting an existing wide shoulder into a shared-use pedestrian and bicycle lane on Orchard Village Road from Mill Valley Road to Lyons Avenue.

RECOMMENDED ACTION:

City Council:

1. Approve the plans and specifications for the Orchard Village Road Protected Pedestrian and Bicycle Facility, Project C2028.

2. Find the Orchard Village Road Protected Pedestrian and Bicycle Facility exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.

3. Award the construction contract to Toro Enterprises, Inc., in the amount of $568,997 and authorize a contingency in the amount of $56,900, for a total contract amount not to exceed $625,897.

4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

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PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.

STAFF COMMENTS

ADJOURNMENT
In memory of Nancy Coulter

FUTURE MEETINGS
The next regular meeting of the City Council will be held September 24, 2024, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.

MINUTES APPROVAL

CERTIFICATION
On September 5, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.

_____________________________
Mary Cusick
City Clerk
Santa Clarita, California

PROCLAMATION

Childhood Cancer Awareness Month
September 2024

WHEREAS, each year approximately 300,000 children and youth under the age of 19 are diagnosed with cancer worldwide; and

WHEREAS, childhood cancer is the number one disease-related cause of death for children in the United States and many other countries; and

WHEREAS, two-thirds of those who survive childhood cancer endure chronic health conditions from the toxic effects of cancer treatment, including secondary cancers and other life-threatening illnesses; and

WHEREAS, the causes of childhood cancer are largely unknown and more study is needed to understand which treatments work best for children; and

WHEREAS, cancer treatment for children often must differ from traditional adult treatments to take into account children’s developmental needs and other factors.

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim September 2024 as Childhood Cancer Awareness Month and encourage residents to learn more about how they can help children who are diagnosed with cancer and their families.

Signed this 10th day of September, 2024.

Cameron Smyth, Mayor
Santa Clarita, California

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Attachment: Childhood Cancer Awareness Month 2024 (Childhood Cancer Awareness Month Proclamation)

PROCLAMATION
Constitution Week
September 17-23, 2024

WHEREAS, September 17, 2024, marks the two hundred and thirty-seventh anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and

WHEREAS, it is fitting and proper to officially recognize this magnificent document and the anniversary of its creation; and

WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week; and WHEREAS, the United States Constitution stands as a testament to the tenacity of Americans throughout history to maintain their liberties, freedoms and inalienable rights; and WHEREAS, this celebration of the Constitution was started by the Daughters of the American Revolution.

In 1955, DAR petitioned Congress to set aside September 17 through 23 annually to be dedicated for the observance of Constitution Week. The resolution was later adopted by the U.S. Congress and signed into public law on August 2, 1956, by President Dwight D. Eisenhower; and WHEREAS, the goals of the Constitution Week celebration are to: emphasize citizens' responsibilities for protecting and defending the Constitution; informing people that the Constitution is the basis for America's great heritage and the foundation for our way of life; and encouraging the study of the historical events which led to the framing of the Constitution in September 1787; and

WHEREAS, Constitution Week is a great time to learn more about this important document and celebrate the freedoms it gave us. We encourage residents to learn more about the Constitution by visiting the City of Santa Clarita Public Libraries.

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim September 17 through 23, 2024 as Constitution Week and encourages residents to reaffirm the ideals the Framers of the Constitution had in 1787 and to celebrate the freedoms it gives us.

Signed this 10th day of September, 2024.

Cameron Smyth, Mayor
Santa Clarita, California

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Attachment: Constitution Week Sept 17-23, 2024 (Constitution Week Proclamation)

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Agenda Item: 1

CITY OF SANTA CLARITA

AGENDA REPORT

NEW BUSINESS
CITY MANAGER APPROVAL:

DATE: September 10, 2024
SUBJECT: MEMORANDUM OF UNDERSTANDING REGARDING THE

FUTURE PROPOSAL OF THE SUNRIDGE SPECIFIC PLAN
DEPARTMENT: Community Development
PRESENTER: David Peterson

RECOMMENDED ACTION

City Council approve a Memorandum of Understanding entitled “MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF SANTA CLARITA AND BLUE OX

HOLDINGS, LLC, REGARDING THE CITY ENTITLEMENT PROCESS FOR THE PROPOSED DEVELOPMENT OF THE 980-ACRE SPECIFIC PLAN AREA.”

BACKGROUND

At their study session on March 6, 2024, the City of Santa Claritas (City) City Council provided direction to explore the possibility of entering into a Memorandum of Understanding (MOU) with the potential applicant, Blue Ox Holdings, LLC/New Urban West (Applicant), regarding a yet-to-be-proposed specific plan on the former Whittaker-Bermite property. The project, commonly known as the Sunridge Specific Plan project, would be proposed to replace the current Porta Bella Specific Plan that was approved on the property by the City Council in 1995.

The purpose of the MOU would be to outline the future entitlement process for the potential project. Although this is not a process the City Council commonly entertains, the Applicant has completed similar MOUs with other cities for similar projects.

On July 9, 2024, the City Council Development Committee received information on a draft of the MOU provided by the Applicant. It is important to note that the MOU does not commit the City to a future decision on the project and the document would expire upon the ultimate adoption or denial of the project by the City Council. If either party breaches the MOU, the document will be terminated.

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KEY POINTS

The following is a summary of key points included in the draft MOU:

• The Applicant will propose replacing the existing Porta Bella Specific Plan with a new specific plan that reflects revised land use, circulation, and open space components:

o The future project would include a zone change and a general plan amendment.

o The Applicant proposes studying up to a maximum of 6,500 residential dwelling units and up to a maximum of 2.7 million square feet of commercial space. The future project itself may not ultimately propose that number of units or that intensity of commercial space, but represents the maximum allowable development under the proposed plan. o The Applicant intends to conduct a traffic study with the goal of demonstrating that traffic-related impacts can be accommodated with reductions to the roadway network that are currently contemplated by both the General Plan and the Porta Bella Specific Plan.

Traffic from the project as well as the overall Citywide traffic pattern would need to be analyzed. Any reduction to the roadway network may require the review and approval of an amendment to the Circulation Element by the City Council. • The Applicant proposes the City Council consider financing mechanisms, including the Enhanced Infrastructure Financing District (EIFD) and/or Community Facilities District (CFD).

• The Applicant proposes negotiating a Development Agreement with the City with a potential term of between 20 and 25 years.

• The Applicant is requesting the City agree to review the project with a Program Environmental Impact Report rather than a Project Environmental Impact Report.

• The Applicant will agree to reimburse the City for any City Attorney fees regarding the review of the project.

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ALTERNATIVE ACTION
Other actions as determined by the City Council.

FISCAL IMPACT

There is no fiscal impact associated with the recommended action.

ATTACHMENTS
Memorandum of Understanding
1 Packet Pg. 11
402920272.8

1 MEMORANDUM OF UNDERSTANDING BETWEEN THE

CITY OF SANTA CLARITA AND BLUE OX HOLDINGS, LLC

REGARDING THE CITY ENTITLEMENT PROCESS

FOR THE PROPOSED
DEVELOPMENT OF THE 980-ACRE SPECIFIC PLAN AREA

This MEMORANDUM OF UNDERSTANDING (“MOU”) is entered into and effective as of this _____ day of _______________, 2024 (“Effective Date”), by and between the City of Santa Clarita, a California general law city (“City”) and Blue Ox Holdings, LLC, a Delawarelimited liability company. Each may be referred to individually as “Party” or collectively as the “Parties.”

RECITALS

WHEREAS, on April 25, 1995, the City adopted the Porta Bella Specific Plan for an approximately 980-acre property (“Property”) within its municipal boundaries and jurisdiction, commonly known as the Whittaker-Bermite site.

WHEREAS, the Porta Bella Specific Plan constitutes the zoning for the Property, and the City’s General Plan Land Use Element and General Plan map designate the land use for the Property as “Specific Plan.”
WHEREAS, the Porta Bella Specific Plan was adopted to provide a land use master plan, zoning and development standards for the Property, and provided for the development of a master-planned, mixed use community that would include single and multi-family dwelling units, commercial, office, and institutional uses, and open space and parks.

WHEREAS, Blue Ox Holdings is the current owner of the Property, and New Urban West Inc. (“NUWI”) is a member of the Blue Ox ownership (collectively, “Applicant”).

WHEREAS, the Parties desire to see a land use plan for the Property that better reflects and addresses the City’s current needs, goals and objectives.

WHEREAS, the Applicant owns the Property and is proposing to develop the Property, and wishes to work with the City and intends to file applications to 1) replace the Porta Bella Specific Plan with, among other things, a specific plan that reflects revised land use, circulation and open space components; 2) amend the General Plan Land Use Element and Circulation Element to replace references to the Porta Bella Specific Plan and reflect the proposed land use plan; 3) obtain approval of a development agreement pursuant to Government Code Section 65864 et seq.; 4) obtain a tentative subdivision map to subdivide the Property into parcels for financing purposes only; and obtain approval of a hillside review and ridgeline alteration permit (the “Proposed Entitlements”).

WHEREAS, the Applicant is proposing to replace the Porta Bella Specific Plan to 1) incorporate into the proposed Specific Plan a City-owned parcel of approximately 237 acres that lies to the northwest of the Property to facilitate the implementation of future land uses and

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Attachment: Memorandum of Understanding (Sunridge Memo of Understanding) 402920272.8

2 improvements on that site; and 2) include a range of land uses, including but not limited to:
residential consisting of up to 6,500 dwelling units; commercial uses of up to 2.7 million square feet consisting of a mix of retail, business park, and light industrial; institutional; active and passive open space uses, including a regional park, a surf park or similar type of recreational use, and open space; and associated infrastructure improvements (“Proposed Project”).

WHEREAS, the Applicant is proposing to incorporate the City property in the proposed amended Specific Plan as it intends to provide for the development of the City property with uses beneficial to the City and the community, such as recreational amenities, and other development that would support civic activities, and the inclusion of the City property would allow for the implementation of those uses on the City property and provide CEQA review for any future development on the City property consistent with the amended Specific Plan.

WHEREAS, Applicant’s Proposed Project may require the acquisition of public rights- of-way on adjacent properties in order to construct necessary infrastructure improvements, and the Parties wish to confirm their understanding regarding those off-site areas.

WHEREAS, the Parties understand that prior to taking any discretionary actions with respect to the Proposed Entitlements, the City is required to comply with the California Environmental Quality Act (“CEQA”).

WHEREAS, in anticipation of the Applicant’s filing of applications to obtain land use development entitlements for the Property including, but not limited to, an amendment to the Porta Bella Specific Plan, the Parties desire to set forth their respective rights, understandings of and expectations regarding the City’s entitlement process for the Property, including the proposed distribution and intensity of land uses, the land use approvals that will be reviewed and considered by the City, the City’s proposed process to comply with CEQA, and an estimated time frame for processing Applicant’s entitlement applications.

NOW, THEREFORE, in consideration of the covenants, conditions and promises contained herein, the Parties mutually agree as follows:

1. Recitals. All of the foregoing recitals are true and correct and incorporated herein.

2. Scope and Purpose of the MOU. The Parties understand, acknowledge and agree that the purpose of this MOU is to set forth the process and the roles and responsibilities of the City and Applicant with respect to applying for and consideration of the Proposed Entitlements applications that will be filed by Applicant for development of the Property, and the process by which the parties will reach an understanding regarding the future uses of the City- owned property and use of off-site properties for infrastructure improvements, and that this MOU does not dictate a substantive outcome regarding the City’s decisions regarding the Proposed Entitlements, nor does it grant the Applicant any land use entitlements or approvals.

The Parties understand, acknowledge and agree that entering into the MOU does not grant to either Party any entitlement for use or development or expectation of City approval

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Attachment: Memorandum of Understanding (Sunridge Memo of Understanding) 402920272.8

3 of the Proposed Entitlements, that no physical changes to the environment will occur as a result of the approval and execution of this MOU by the City, and that City’s consideration of and approval of this MOU only reflects its duty to consider, not to approve, the Proposed Entitlements, and does not preclude the City from consideration of alternatives to the Proposed Project, including a No Project alternative whereby the Proposed Entitlements would not be granted, as well as alternatives that entail greater or lesser density or different land uses.

The Parties further understand, acknowledge and agree that if Applicant obtains approvals for the Proposed Entitlements, it may choose to, but is not obligated to, apply for subsequent entitlements to implement the replacement Specific Plan which require discretionary approvals from the City, including but not limited to: tentative subdivision maps to subdivide the financing parcels into residential and/or commercial lots for development; site plan or development plan approvals; architectural design review; conditional use permits; major or minor use permits for grading; and landscape plans (“Subsequent Entitlements”).

3. Term and Termination. This MOU will take effect as of the Effective Date and shall remain in effect until the City has rendered a final decision with respect to the Proposed Entitlements. For purposes of this MOU, “Final Decision” shall mean a determination by the City Council regarding the replacement of the Porta Bella Specific Plan, approval of a Development Agreement, approval of a tentative subdivision map, and compliance with CEQA through certification of an Environmental Impact Report (“EIR”) prepared for the Proposed Entitlements, as more particularly described below in Section 4.

This MOU may only be terminated upon the occurrence of the following actions:
(a) A material breach of an obligation under this MOU;
(b) Withdrawal of the application by Applicant; or
(c) Denial of the application by the City.

In the event of termination for a material breach, the non-breaching Party must give the breaching Party notice of the alleged breach and an opportunity to cure within 30 days of receipt of the notice. If the breaching Party fails to cure, the non-breaching Party may elect to terminate the MOU.

4. CEQA. The Parties understand, acknowledge and agree that a condition precedent to City consideration of and action on the Proposed Entitlements and the Subsequent Entitlements is compliance with CEQA. The Parties agree that the City shall prepare an EIR that will be sufficient in scope to provide CEQA compliance coverage for the Proposed Entitlements and the Subsequent Entitlements. The Proposed Entitlements contemplate a specific plan and a tentative map for financing purposes only. These entitlements will be implemented over a number of years during which additional design and development details will be identified. A Program EIR would provide a robust analysis of the Proposed Entitlements, help streamline future environmental review for the Subsequent Entitlements, and provide the appropriate level of analysis in compliance with CEQA.

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Attachment: Memorandum of Understanding (Sunridge Memo of Understanding) 402920272.8

4 a. EIR Preparation Process. The Parties understand, acknowledge and agree to implement the following steps in the City’s CEQA compliance process:

i. Upon execution of this MOU and establishment of the reimbursement account described in Section 4.a.iii., below, City shall issue a RFP to retain a third party consultant to prepare the EIR;

ii. the City retains all right to render its independent decision with respect to selecting and engaging the third party CEQA consultant;

iii. Applicant shall deposit funds into a City account to be used to cover the fees for the CEQA consultant and for the reimbursement of City Attorney fees for review of the project;

iv. City shall require the CEQA consultant to provide an anticipated schedule for Draft and Final EIR preparation, public review, and certification by the City Council,which the City will provide to the applicant;

v. The Parties agree that the evaluation of environmental impacts shall utilize the thresholds of significance as set forth in Appendix G to the CEQA Guidelines, as modified by any applicable local CEQA guidelines; and

vi. The Applicant shall prepare and submit technical reports to the City as determined necessary for CEQA compliance by the City’s CEQA consultant. The technical reports shall be independently reviewed by the City and the City’s CEQA consultant. A list of potential technical studies that Applicant intends to submit is attached as Exhibit A.

5. The Proposed Entitlements. The Applicant intends to submit applications to replace the Porta Bella Specific Plan, a development agreement, and tentative subdivision map to create parcels for financing purposes only.

a. Proposed Specific Plan. The Applicant shall submit a draft proposed Specific Plan to the City which shall include all required components of a specific plan as set forth in Government Code Section 65450 et seq. The draft Specific Plan will include architectural design guidelines, implementation procedures, and phasing of public infrastructure and amenities.

In support of the proposed amended Specific Plan and proposed amended Circulation Element, and as a technical report for the EIR, Applicant intends

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Attachment: Memorandum of Understanding (Sunridge Memo of Understanding) 402920272.8

5 to provide a traffic and circulation study that specifically studies the following potential roadway network that Applicant intends to propose for the Specific Plan:

i. Via Princessa extension from its current eastern terminus to Golden Valley Parkway; and

ii. Santa Clarita Parkway extension from Soledad Canyon Road to new Via Princessa.

The EIR shall review Applicant’s proposed circulation plan, and the impacts of the proposed circulation plan to the circulation network reflected in the current General Plan Circulation Element and Porta Bella Specific Plan.

b. Development Agreement. The Applicant desires to enter into a statutory development agreement with City to vest the entitlements approved by the City. The contents of the development agreement could include, but are not limited to, the following provisions:

i. Proposed implementation of the Proposed Project, including the processing of the Subsequent Entitlements.

ii. Community benefits that could potentially be provided by the Proposed Project, including but not limited to the provision of 1) a championship youth sports facility on adjacent city property; 2) a community/cultural center on the adjacent City property; and 3) open space dedications, including new trails.

iii. The potential future formation of a Community Facilities District or Enhanced Infrastructure Financing District, taking into consideration and in accordance with current City policy, including potential use of Statewide Community Infrastructure Program (SCIP) or Bond Opportunities for Land Development (BOLD) programs through the California Municipal Finance Authority (CMFA) for the potential funding of various public infrastructure improvement both within the amended Specific Plan area and off-site properties.

c. Financing “A” Subdivision Map. The Applicant intends to submit a tentative subdivision map to subdivide the Property for financing purposes only. As described above, if the Proposed Entitlements are approved by the City, the Applicant may process the Subsequent Entitlements which could include tentative subdivision maps to subdivide the financing parcels into residential and/or commercial lots for development.

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Attachment: Memorandum of Understanding (Sunridge Memo of Understanding) 402920272.8

6 6. Outline of Processing Steps. The Parties shall prepare a tentative outline of the entitlement processing steps that the Parties agree will be required to process the Proposed Entitlements (see subsections 6a.-6d., below) based upon their good faith estimates taking into consideration City staffing, workload, public comments, and other relevant considerations, subject to the timely and complete responses provided by applicant of necessary entitlement process materials. The outline shall include:

a. The EIR preparation and certification steps and estimated schedule from the CEQA consultant described in Section 4.a.v., above;

b. Anticipated steps and time frames to review and process the tentative financing “A” map;

c. Anticipated steps and time frames to review and process the proposed Specific Plan and any related entitlements; and

d. Anticipated processing steps and time frames to review and negotiate a development agreement.

Failure to meet any of the estimated schedules and anticipated time frames shall not constitute a breach of this agreement

7. Applicant’s Obligations. In addition to the activities, studies and work Applicant intends to undertake, as set forth above, Applicant agrees to the following additional obligations:

a. Application Deposits. To fund on a timely basis, those deposits which may be requested by the City as part of permit and processing fees for the Proposed Project, including but not limited to reimbursement of City’s legal fees.

b. Community Engagement. Applicant intends to actively engage with the community to provide outreach and information regarding the Proposed Project. Applicant shall establish a website to provide up-to-date information regarding the Proposed Project, and to solicit feedback from residents.

Applicant intends to also hold community open house meetings to outreach and provide information to the community, and will coordinate its outreach and engagement efforts with the City, if it so desires.

8. Amendments. This MOU constitutes the entire agreement and understanding between the Parties with respect to the subject matter hereof and supersedes any previous agreements, oral or written. This MOU may be amended only by subsequent mutual written

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Attachment: Memorandum of Understanding (Sunridge Memo of Understanding) 402920272.8

7 agreement and will not be effective until signed by the Parties. The obligations in this MOU are personal to each Party and no assignment by any Party is permitted without the express written permission of the other Party.

9. California Law. This MOU shall be construed in accordance with the laws of the State of California. This MOU shall be construed as though jointly drafted by the Parties with the assistance of independent legal counsel.

10. Indemnification. Applicant shall defend, indemnify and hold harmless the City and its agents, officers and employees from and against all claims, costs, penalties, causes of action, demands, losses and liability of any nature, whatsoever, caused by or arising out of or related to any alleged negligent act omission of the City, its officers or employees or any other agent acting pursuant to the City’s control arising from, related to, or regarding this MOU.

11. Waiver. The waiver by the Parties of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of any other term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. No term, covenant or condition of this MOU shall be deemed to have been waived by the Parties unless in writing signed by one authorized to bind the party to be charged with the waiver.

12. Severance. Should a provision of this MOU be found invalid or unenforceable, the decision shall affect only the provision interpreted, and all remaining provisions shall remain enforceable.

13. Counterparts. This MOU may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute but one and the same instrument.

14. Notices. All notices shall be personally delivered or mailed, via first-class mail and emailed to the below listed addresses:

CITY OF SANTA CLARITA

Santa Clarita City Hall
Attn: ____________________
23920 Valencia Blvd.,
Santa Clarita, CA 91355
Email: ___________________

BLUE OX HOLDINGS, LLC

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Attachment: Memorandum of Understanding (Sunridge Memo of Understanding) 402920272.8

8 Blue Ox Holdings, LLC
c/o New Urban West, Inc.
2001 Wilshire Blvd, Ste 401
Santa Monica, CA 90403
Email:____________________

IN WITNESS WHEREOF, the Parties execute this MOU through their authorized officers on the dates shown below.

Signatures on the Following Page

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Attachment: Memorandum of Understanding (Sunridge Memo of Understanding) 402920272.8

9 CITY OF SANTA CLARITA

By: _____________________________ Date: _______________________ Its: _____________________________

APPROVED AS TO FORM:

By:______________________________ Date: ________________________ Its: City Attorney

BLUE OX HOLDINGS, LLC

By: _______________________________ Date: ________________________ Its: _______________________________

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Attachment: Memorandum of Understanding (Sunridge Memo of Understanding) 402920272.8

10 EXHIBIT A

List of Technical Studies to be
Prepared by the Applicant

1. Air Quality Report

2. Greenhouse Gas Emissions Report

3. Health Risk Assessment

4. Energy Analysis

5. Biological Technical Report

6. Protected Tree Report

7. Noise Analysis

8. Cultural Resources Reports: Archaeological, Historical Resources, Paleontological Resources and Tribal Cultural Resources

9. Fire Protection Plan

10. Evacuation Plan

11. Fuel Modification Plan

12. Traffic Impact Analysis

13. Hydrology and Drainage Report

14. Geotechnical and Soils Report

15. View Simulations

16. Sewer Study

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Attachment: Memorandum of Understanding (Sunridge Memo of Understanding)

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Agenda Item: 2

CITY OF SANTA CLARITA

AGENDA REPORT

NEW BUSINESS
CITY MANAGER APPROVAL:

DATE: September 10, 2024
SUBJECT: 2028 SUMMER OLYMPIC AND PARALYMPIC GAMES
DEPARTMENT: City Manager's Office
PRESENTER: Tyler Pledger

RECOMMENDED ACTION

City Council discuss the upcoming 2028 Summer Olympic and Paralympic Games, the formation of an AdHoc Committee, and provide direction to City Staff.

BACKGROUND

At the regular City Council meeting on July 9, 2024, City of Santa Clarita (City) staff was directed to bring forward an item for City Council to discuss the 2028 Summer Olympic and Paralympic Games (LA28) and determine if there is a need to form an AdHoc Committee. This item was to be placed on the agenda if the LA28 Organizing Committee (Committee) was unable to attend the meeting and provide a presentation.

City staff contacted several LA28 Committee members to request a formal presentation, but with many attending the 2024 Paris Olympic and Paralympic Games, the Committee has not yet responded to this request. City staff will continue to pursue a formal presentation or meeting with the LA28 Committee, while also considering other strategies to leverage the momentum of LA28 for community events and engagement.

The San Fernando Valley Council of Governments (SFVCOG), representing Los Angeles County and five cities, including Santa Clarita and the City of Los Angeles, intends to engage with the LA28 Committee and promote direct collaboration with its member cities, particularly those not currently involved in its planning efforts

As LA28 approaches, the Committee is beginning to release additional details about its venue and transportation plans. City staff can provide regular reports to the City Council as new information becomes available. However, if the City Council wishes to form an LA28 Ad Hoc Committee, two Councilmembers and one alternate will need to be appointed.

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Venue Selection

LA28 will be hosted by the City of Los Angeles (Los Angeles) for the third time, having previously hosted the Games in 1932 and 1984. The international multi-sport event will include various competitions held across the Greater Los Angeles area, with two additional sites in Oklahoma City. The Olympic Games will take place from July 14-30, 2028, and the Paralympic Games will run from August 15-27, 2028.

On June 21 and July 12, 2024, the LA28 Committee released its first series of amendments to the LA28 Venue Plan, which was initially submitted to the Los Angeles City Council in 2017. In accordance with new International Olympic Committee (IOC) policies aimed at reducing the complexity and cost of LA28, organizing committees are now encouraged to make use of existing facilities, even if they are outside the host city’s region.

As a result, the amendments propose relocating several competition events to new venues both within and outside Los Angeles. While the updated Venue Plan maintains Los Angeles as the primary host of LA28, additional sporting events are now scheduled to take place in other cities.

These events include the following:

• City of Carson: Hockey, Rugby Sevens, Tennis, and Cycling Track. • City of Long Beach: Artistic Swimming, Water Polo, Marathon Swimming, Paralympic Swimming, Canoe Sprint, Rowing, Sailing, Triathlon, and Handball. • City of Inglewood: Basketball and Swimming.
• City of Temecula: Olympic and Paralympic Equestrian.
• City of Oklahoma City: Softball and Canoe Slalom.

While venue selection is largely finalized for competition events, the Committee will continue to announce venue assignments, considering the specific sport and venue requirements of the IOC.

Regional Collaboration

To address mobility requirements of LA28 athletes, media, and fans, the Committee is working with key public transportation agencies including the Southern California Association of Governments, Los Angeles Department of Transportation, Caltrans, Metrolink, and LA Metro.

City Transit staff has participated in meeting with LA Metro and the LA28 Committee to discuss transportation goals, objectives, and needs for the region. To enhance regional mobility, several initiatives have been presented by the LA28 Committee thus far and are listed below:

• LA28 will be car-free, requiring all spectators to walk, bike, or use public transportation to reach the Olympic venues.
• A number of Mobility Hubs, which are still under consideration, will be established throughout the region. These hubs will serve as a staging area for spectators using public transit to reach the individual venues. • LA Metro estimates that they will need an additional 2,500 buses (in addition to their existing fleet) to meet demand.
• LA Metro will be asking agencies across Southern California to donate the use of buses and drivers to help meet the need for additional resources. 2 Packet Pg. 23

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• LA Metro is working with Los Angeles to create dedicated bus-only and bus- priority lanes throughout the region to better serve the venues. • Santa Clarita Transit will have an opportunity to operate feeder service from the Santa Clarita Valley to regional Transit Hubs.

Additionally, City Transit staff is part of a regional transportation working group tasked with reviewing logistics and developing strategies for meeting the region’s transportation goals during LA28, as well as the 2026 World Cup. The kickoff meeting is scheduled for September 19, 2024, and information will be provided to City Council as new developments take place.

ALTERNATIVE ACTION

Other action, as determined by the City Council.

FISCAL IMPACT

No fiscal impact.
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CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, August 27, 2024 6:00 PM City Council Chambers

INVOCATION
Councilmember Miranda delivered the invocation.

CALL TO ORDER
Mayor Smyth called to order the Joint Regular meeting of the City Council, Board of Library Trustees, and Successor Agency to the former Redevelopment Agency at 6:05 p.m.

ROLL CALL
All Councilmembers were present.

FLAG SALUTE
Councilmember Miranda led the flag salute.

AWARDS AND RECOGNITIONS
Councilmember Gibbs spoke on the Hart Pony League 7U Red Tournament Team, showcasing their remarkable talent by going an undefeated 18-0 and winning the Pony World Series last month. Councilmember Gibbs congratulated the Red Tournament Team and their coaches for this outstanding achievement and invited the coaches and team members to the dais to take a photo and accept their certificates.

Councilwoman McLean spoke on the City proudly recognizing the Santa Clarita Public Library’s One Thousand Books Before Kindergarten early literacy program and its participants. This year- 3 Packet Pg. 25
Minutes Acceptance: Minutes of Aug 27, 2024 6:00 PM (Consent Calendar)

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round program is available for the cities youngest residents to help empower their parents, caregivers, and teachers to foster early literacy by encouraging children from birth to kindergarten to complete 1,000 books before starting school. Councilwoman McLean recognized all the participants and invited them and their parents to come to the dais, receive their certificates, and have their picture taken.

PUBLIC PARTICIPATION
Addressing the City Council were Archie Alindogan regarding commuter bus service; Di Zimmerman regarding the November election; Tony Maldonado regarding a former City Council member and City library staffing; Traci Ramirez regarding the Old Orchard community drug problem; Aaron Moore regarding development in Placerita Canyon; Cindy Josten regarding Hart Park and the November election; and Nancy (no last name provided) regarding Assembly Bill 2943 and the November election.

STAFF COMMENTS
City Manager Ken Striplin addressed the commuter bus concerns and commented no decisions have been made, the City did have a public meeting with the transit riders to hear their perspectives and share information, and the City is in the process of determining a new route and will share the information with the City Council and riders.

Mr. Striplin commented that staff and the Sheriff's Department were well aware of the Old Orchard issue and that Intergovernmental Relations Officer Masis Hagobian will follow-up with Ms. Ramirez; Mr. Striplin also mentioned that there is an ongoing investigation and that the Sheriff's Department is working to address the issues in the community.

Mr. Striplin spoke of the City's commitment to the care of the animals at Hart Park and commented that staff is looking into several positions as the City transitions the park to ensure service levels increase and that the animals are well taken care of.

Councilmember Weste spoke on attending the Old Orchard town hall meeting and commented on the attendees being willing to work with the City in any way possible to improve their community. Councilmember Weste reminded the community of their opportunity vote in the upcoming November election and requested the City's assistance in helping the Old Orchard community address the issue.

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Weste invited the community to join the City for a groundbreaking event marking the construction of The Rink Sports Pavilion on Friday, August 30, at 9:30 a.m., commenting the state-of-the-art recreational facility will become a cornerstone of community engagement and wellness, featuring roller skating, basketball, volleyball, and pickleball.

Councilmember Weste invited the community to attend the 30th Annual Hart of the West Pow on October 6 and also the Silents Under the Stars at Hart park hosted by Friends of Hart Park on September 7.
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Minutes Acceptance: Minutes of Aug 27, 2024 6:00 PM (Consent Calendar)

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Mayor Pro Tem Miranda commented that over 5,000 people attended the Concerts in the Park featuring the Latin Divas Tribute and mentioned this was truly a year to remember for Concerts in the Park. Mayor Pro Tem Miranda commented that starting Tuesday, September 3, the parking at The Cube Ice and Entertainment Center will be reduced for solar panel installation and encouraged visitors to use available parking outside of the construction zone at The Cube or the parking lot at Valencia High School.

Councilwoman McLean commented that there was a Zoom meeting regarding State Route 14, North Los Angeles County Safety and Mobility Improvement Project, and mentioned that there was a scoping meeting scheduled in Santa Clarita in early September, and requested staff place a button on the website for the public to access the details regarding that meeting. Councilwoman McLean mentioned that on August 26 she attended the San Fernando Valley Council of Governments working session and found that members of Los Angeles County and City of Los Angeles are on the LA28 board and discussed potential opportunities for the City to collaborate with the cities of Glendale, Burbank and San Fernando.

Mayor Smyth invited the community to join the City on Wednesday, August 28, at the Youth Grove in Central Park for the annual Evening of Remembrance to honor Santa Clarita Valley youth who died in traffic-related incidents. The event will begin with the Walk of Remembrance at 7:15 p.m., followed by the ceremony at 7:45 p.m. Mayor Smyth invited the community to come honor, remember, and recommit to safe driving

PUBLIC HEARINGS
ITEM 1
APPEAL OF THE PROMENADE FLATS MIXED-USE PROJECT (MASTER CASE 21-086) Public hearing for Appeals 24-003 and 24-004, regarding the Planning Commission's decision to deny the prior appeal and affirm the Hearing Officer's decision for the Promenade Flats Mixed- Use Project (Master Case 21-086).

RECOMMENDED ACTION:

City Council:

1. Conduct the public hearing;

2. Determine that the project is exempt from environmental review pursuant to California Environmental Quality Act Guidelines § 15332, as a Class 32 categorical exemption consisting of an in-fill development project;

3. Adopt a resolution, denying Appeal 24-003 and affirming the Planning Commission’s denial of Appeal 24-001 and affirmation of the Hearing Officer’s decision to approve a request by Harvard 826 Property, LLC, to construct and operate the Promenade Flats Mixed-Use Project (Master Case 21-086); and

4. Take other action as determined by the City Council. 3 Packet Pg. 27
Minutes Acceptance: Minutes of Aug 27, 2024 6:00 PM (Consent Calendar)

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Councilmember Weste spoke of members of the public having concerns with the project and the opportunity to allow the City time to consider and address the concerns of those opposed to the project. Councilmember Weste confirmed with City Attorney Joe Montes that a continuance would present no hardships to the applicant or the City.

Councilwoman McLean was in agreement that continuing the item would be beneficial to all parties, and upon the applicant’s comments that without having knowledge on what any requested changes would be, it would be difficult to agree to a continuance, Councilmember Gibbs commented that a continuance to a date certain would be owed the applicant.

Mayor Smyth inquired as to options available to Council, City Attorney Joe Montes responded that the project is covered by the Housing Accountability Act and Housing Crisis Act that limits the Council to a five-hearing limit. In terms of the approval date, the Streamlining Act does not address appeals.

Mayor Smyth inquired on a date certain requirement, and City Attorney Joe Montes responded that if a date certain was not determined then the item would need to be re-noticed, further stating that a date certain continuation of 60 days would be appropriate.

Councilmember Weste made the motion to continue the item to the October22 City Council meeting.

City Attorney Joe Montes informed the Council that with the approved motion to continue the item, public comment was no longer allowed.

RESULT: CONTINUED [4 TO 1]
Next: 10/22/2024 6:00 PM
MOVER: Laurene Weste, Councilmember
SECONDER: Marsha McLean, Councilmember
AYES: Cameron Smyth, Jason Gibbs, Marsha McLean, Laurene Weste NAYS: Bill Miranda

CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Miranda, Mayor Pro Tem
SECONDER: Jason Gibbs, Councilmember
AYES: Smyth, Miranda, Gibbs, McLean, Weste
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the July 9, 2024, Regular Meeting
3 Packet Pg. 28
Minutes Acceptance: Minutes of Aug 27, 2024 6:00 PM (Consent Calendar)

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ITEM 3
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the August 19, 2024, Special Meeting
ITEM 4
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the August 19, 2024, Special Meeting
ITEM 5
CHECK REGISTER NOS. 15, 16, AND 17
Check Register No. 15 for Period 06/14/24 through 06/27/24 and 07/03/24. Electronic Funds Transfers for the Period 06/17/24 through 06/28/24. Check Register No. 16 for Period 06/28/24 through 07/11/24 and 07/18/24. Electronic Funds Transfers for the Period 07/01/24 through 07/12/24. Check Register No. 17 for Period 07/12/24 through 07/25/24 and 08/01/24. Electronic Funds Transfers for the Period 07/15/24 through 07/26/24.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 15, No. 16, and No. 17.

ITEM 6

ENVIRONMENTAL IMPACT REPORT FOR WILEY CANYON DEVELOPMENT PROJECT (MASTER CASE 20-238) CONTRACT INCREASE
An amendment to increase the consultant contract amount for the preparation of the Wiley Canyon Development Project Environmental Impact Report.

RECOMMENDED ACTION:

City Council:

1. Authorize an expenditure increase to the Dudek contract for the preparation of the Wiley Canyon Development Project Environmental Impact Report (Master Case 20-238) from $239,960 to $335,200 and include a contingency in the amount of $33,520, for a total contract amount not to exceed $368,720.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

Addressing the City Council were Deborah Karloff, Annette Lucas, Stephanie Correnti, Jeff Ford, and R. Weston Monroe.

Four written comments were received in opposition.

Councilmember McLean inquired regarding the additional money and, 3 Packet Pg. 29
Minutes Acceptance: Minutes of Aug 27, 2024 6:00 PM (Consent Calendar)

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City Attorney Joe Montes responded the contract amendment is to provide additional funding for the consultant to generate responses to 500 plus comments received, and revisions made to the site plans at the direction of the Planning Commission need to be addressed. Mr. Montes further commented the costs are being paid by the applicant not the City; in terms of flaws in the document or revisions that should be made, the project currently is in front of the Planning Commission, CEQA is in their purview, and the project would not come before the Council until Planning commission makes their decision.

ITEM 7

TOURISM MARKETING DISTRICT ADVERTISING CONTRACT
Award a contract to Lundmark Advertising + Design to provide marketing and advertising services to the Tourism Marketing District.

RECOMMENDED ACTION:

City Council:

1. Authorize the City Manager or designee to award a one-year contract to Lundmark Advertising + Design to provide marketing and advertising services for the Tourism Marketing District for an annual amount not to exceed $357,000.

2. Authorize the City Manager or designee to execute up to four additional, one-year renewal options beginning in year two, not to exceed the annual contract amount plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year.

3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, and execute all documents subject to City Attorney approval.

ITEM 8
SAND CANYON TRAIL, PHASE IV, PROJECT T3024 - SUMMARY VACATION OF A

PORTION OF THE PUBLIC RIGHT OF WAY AND SLOPE EASEMENT ALONG SAND

CANYON ROAD AND ACCEPTANCE OF EASEMENTS FOR ROAD AND TRAIL

PURPOSES
This item adopts a resolution for the summary vacation of a portion of the public right-of-way and slope easement along Sand Canyon Road and accepts easements for road and trail purposes.

RECOMMENDED ACTION:

City Council:

1. Adopt a resolution for the summary vacation of a portion of the public right-of-way along Sand Canyon Road, as described and shown on Exhibit “A” Legal Description and Exhibit “B” Exhibit Map, and an easement for slope purposes, west of Sand Canyon Road, as described and shown on Exhibit “C” Legal Description and Exhibit “D” Exhibit Map of the 3 Packet Pg. 30
Minutes Acceptance: Minutes of Aug 27, 2024 6:00 PM (Consent Calendar)

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attached resolution.

2. Authorize the City Clerk to record the certified original resolution in the Los Angeles County Registrar-Recorder’s office.

3. Authorize the City Manager, or designee, to accept the dedications and grants of easement for public use and trail purposes and grants of easement for public use and road purposes along Sand Canyon Road.

4. Authorize an expenditure in an amount not to exceed $80,000 to reimburse the property owner for clearing private improvements from the future trail easement at 16207 Valley Ranch Road as part of the Sand Canyon Trail project.

5. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval.

Councilmember Weste thanked City Manager Ken Striplin and staff for working so diligently on the trails, and complimented them on a job well done on the trail improvements set to be completed.

Adopted Resolution No. 24-62
ITEM 9

PURCHASE TRUCK-MOUNTED LONG LINE PAINT STRIPER
Council consideration for the purchase of a long line paint striper, EZ Liner TS-AL150 mounted on an Isuzu model NPR-HD gas chassis, using Sourcewell cooperative purchasing contract #080521-EZL.

RECOMMENDED ACTION:

City Council:

1. Approve the “piggyback” purchase of a truck-mounted long line paint striper, EZ Liner TS- AL150, using Sourcewell contract #080521-EZL, for a total contract amount not to exceed $288,755.

2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

Addressing the City Council was Di Zimmerman.

PUBLIC PARTICIPATION II
No additional requests to speak were received.
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Minutes Acceptance: Minutes of Aug 27, 2024 6:00 PM (Consent Calendar)

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ADJOURNMENT
Councilmember Weste adjourned in honor of Richard Stephen Jeffrey. ______________________________________
MAYOR
ATTEST:
______________________________________

CITY CLERK
3 Packet Pg. 32
Minutes Acceptance: Minutes of Aug 27, 2024 6:00 PM (Consent Calendar)

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Agenda Item: 4

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: September 10, 2024
SUBJECT: CHECK REGISTER NO. 18
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston

RECOMMENDED ACTION

City Council approve and ratify for payment the demands presented in Check Register No. 18.

BACKGROUND

BACKGROUND
Check Register No. 18 for the Period 07/26/24 through 08/08/24 and 08/15/24 in the aggregate amount of $3,877,682.14 inclusive of Electronic Funds Transfers for the Period 07/29/24 through 08/09/24 in the aggregate amount of $1,432,224.51.

FISCAL IMPACT

Adequate funds are available in the budgeted expenditure accounts to support the check register payments.

ATTACHMENTS
Memo - Check Register No. 18
Check Register No. 18 (available in the City Clerk's Reading File) 4 Packet Pg. 33

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Attachment: Memo - Check Register No. 18 (Check Register No. 18)

4.a
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Attachment: Memo - Check Register No. 18 (Check Register No. 18)

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Attachment: Memo - Check Register No. 18 (Check Register No. 18)

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Agenda Item: 5

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: September 10, 2024
SUBJECT: AMENDED RESOLUTION TO APPROVE STATE GRANT

FUNDING
DEPARTMENT: City Manager's Office
PRESENTER: Masis Hagobian

RECOMMENDED ACTION

BACKGROUND

In response to surplus funds identified in the Governor’s 2022/23 Fiscal Year Budget Proposal and through the desire of the State Legislature to fund community-based projects, the City of Santa Clarita (City) worked with the office of State Senator Scott Wilk in securing $7 million in the 2022/23 State Budget for the acquisition of open space.

As a prerequisite by the State Department of Parks and Recreation to access the funding, the City Council adopted a resolution on December 13, 2022, approving the grant. The language in the 2022/23 State Budget called for the funds to be used to acquire a specific open space area within the City. To provide more flexibility and maximize the use of the funds, the City again worked with State Senator Scott Wilk’s office earlier this year to amend the budget language, allowing for the funds to be used to acquire any open space area within the City.

As a result, this item is to adopt an amended resolution to conform with the amendments made to the 2022/23 State Budget.

ALTERNATIVE ACTION

Other direction, as provided by the City Council.

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FISCAL IMPACT

No additional resources beyond those contained within the adopted Fiscal Year 2024/25 budget are required for implementation of the recommended action.

ATTACHMENTS
Resolution
5 Packet Pg. 38

RESOLUTION NO. 24___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,

CALIFORNIA, APPROVING AN APPLICATION FOR SPECIFIED GRANT FUNDS FROM THE 2022/23 CALIFORNIA STATE BUDGET, SEC.19.56. (B) (28) (D), AS AMENDED BY AB 106, CHAPTER 9, STATUTES OF 2024, SECTION 1: $7,000,000 TO THE CITY OF

SANTA CLARITA TO ACQUIRE OPEN SPACE PROPERTY TO PRESERVE THE

PROPERTY AND PROTECT THE NATURAL ECOLOGICAL AND HISTORICAL

RESOURCES LOCATED ON THE PROPERTY IN PERPETUITY

WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of a grant to the City of Santa Clarita, California, setting up necessary procedures governing application(s); and

WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant’s Governing Body to certify by resolution the approval of project application(s) before submission of said applications to the State; and

WHEREAS, the applicant will enter into a contract with the State of California to complete project(s).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Santa Clarita, California, hereby:

SECTION 1. Approves the filing of project application(s) for specified grant project(s); and

SECTION 2. Certifies that said applicant has or will have available, prior to commencement of project work utilizing specified grant funds, sufficient funds, including those provided by this grant, to complete the project; and

SECTION 3. Certifies that the applicant has or will provide sufficient funds to operate and maintain the project(s); and

SECTION 4. Certifies that the applicant has reviewed, understands, and agrees to the provisions contained in the contract in this Procedural Guide; and

SECTION 5. Delegates the authority to the City Manager or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the project scope(s); and

SECTION 6. Agrees to comply with all applicable Federal, State, and local laws, ordinances, rules, regulations, and guidelines.

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Attachment: Resolution (Amended Resolution to Approve State Grant Funding) PASSED, APPROVED, AND ADOPTED this __th day of ________ 2024.

______________________________
MAYOR
ATTEST:

_______________________________

CITY CLERK

DATE: __________________________

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 24- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the __th day of ________ 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

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Attachment: Resolution (Amended Resolution to Approve State Grant Funding)

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Agenda Item: 6

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: September 10, 2024
SUBJECT: SANTA CLARITA SPORTS COMPLEX RESTROOM RENOVATION, PROJECT P0024 - PLANS SPECIFICATIONS, AND

CONSTRUCTION CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Amber Rodriguez

RECOMMENDED ACTION

City Council:

1. Approve the plans and specifications for the Santa Clarita Sports Complex Restroom Renovation, Project P0024.

2. Award a construction contract to 3M Construction Corporation, in the amount of $224,970 and authorize a contingency in the amount of $22,497, for a total contract amount not to exceed $247,467.

3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND

The George A. Caravalho Santa Clarita Sports Complex Gymnasium (Sports Complex) building was acquired by the City of Santa Clarita (City) in 1998. The building currently holds two full sized basketball courts, four racquetball courts, four pickleball courts, and two restrooms. The building is a popular location for recreation programming.

As part of the City’s ongoing effort to rehabilitate older recreation facilities, the Sports Complex was assessed, and it was determined that the gym lobby restrooms needed a complete renovation due to high usage and outdated fixtures. The Sports Complex Restroom Renovation Project will replace old and deteriorating tile, paint, counters, urinals, bathroom fixtures, lighting, and partitions in the lobby bathrooms. The improvements will include new energy efficient plumbing 6 Packet Pg. 41

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fixtures, laminate partitions, new paint, porcelain floor, wall tile, and grout. New “hands free” type fixtures will be used for the faucets, soap dispensers, and fixture flushing devices. Existing equipment for paper towel dispensers, toilet tissue dispensers, and grab bars will also be replaced with new equipment. All construction work will take place during normal business hours.

This project supports the Santa Clarita 2025 Strategic Plan of Building and Creating Community and Sustaining Public Infrastructure. The funding for this project was approved with the Fiscal Year 2023-24 annual budget.

An invitation to bid for reconstruction was published and circulated via the City’s e-procurement system, BidNet, on July 18, 2024. The City transmitted the solicitation to vendors on BidNet, and 52 vendors downloaded materials. Three bids were submitted and opened on August 15, 2024. The results of the bids are shown below.

Company Location Bid Amount
J. Peace Builders San Bernardino, CA $176,000 3M Construction Corporation Anaheim, CA $224,970 Zuma Construction Corporation Sherman Oaks, CA $234,411

Upon reviewing the bids, staff determined the response from the apparent low bidder, J. Peace Builders, to be non-responsive due to the absence of an active Department of Industrial Relations registration. Therefore, staff recommends awarding the project to 3M Construction Corporation (3M Construction), the second lowest bidder. This contractor possesses a valid state contractor's license and is in good standing with the Contractors State Licensing Board. Furthermore, the bid from 3M Construction was reviewed for accuracy and conformance to the contract documents, and was complete.

ALTERNATIVE ACTION
Other actions as determined by the City Council.

FISCAL IMPACT

Adequate funds are available in project expenditure account P0024601-516101 to support the recommended contract and all anticipated project costs. 6 Packet Pg. 42

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Agenda Item: 7

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: September 10, 2024
SUBJECT: PRESERVATION OF 242.44 +/- ACRES OF REAL PROPERTY IN

LOS ANGELES COUNTY, AYRES PROPERTY, ASSESSORS
PARCEL NOS. 2826-019-035 AND 2826-019-036
DEPARTMENT: Neighborhood Services
PRESENTER: Mariela Delgado

RECOMMENDED ACTION

City Council:

1. Approve the purchase of 242.44+/- acres of real property contiguous to City-owned open space property to the west of the City, Assessor's Parcel Numbers 2826-019-035 and 2826- 019-036, at a total cost of $1,093,255, which includes property purchase price, escrow, title, appraisal fees, due diligence costs, maintenance, and payment of annual property taxes.

2. Appropriate one-time funds in the amount of $1,093,255 from the Open Space Preservation District Fund (Fund 358) to Open Space Preservation District Expenditure Account 3587501-520104.

3. Appropriate ongoing funds in the amount of $21,120 from Open Space Preservation District Fund (Fund 358) to Open Space Expenditure Account 3587501-518503 and $2,500 to 3587501-511101.

5. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval.

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BACKGROUND

The subject property is located in the Pico Canyon area and is contiguous to the City of Santa Clarita - (City) owned Aidlin Open Space, including the recently purchased 40+/- acre parcel and the Mountains Recreation and Conservation Authority-owned properties. The property contributes to fortifying the green belt buffer on the western edge of the Santa Clarita Valley and is adjacent to existing City and state open space preservation lands.

In 2023, the property owner contacted the City regarding selling the vacant property adjacent to the City-owned open space property. City staff evaluated the property and determined that acquiring the parcel would positively increase the City's open space preservation effort on the west side of the valley and will fortify open space connections between Aidlin Open Space and Rivendale Open Space areas.

In recent years, the City has paid an average of $6,441 per acre when acquiring open space land.

The Ayres property costs $4,364 per acre, resulting in a total purchase cost of $1,056,000.

Additionally, closing costs, including escrow, title, appraisal fees, and maintenance, are estimated at $37,255, bringing the total cost and appropriation to $1,093,255. Since the property is located outside the City boundary, an ongoing annual appropriation of $23,620 will be required for maintenance and property taxes.

The project is exempt from the California Environmental Quality Act under Article 19, Section 15313 (Class 13); Section 15317 (Class 17); and Section 15325 (Class 25). A Class 13 exemption consists of the acquisition of lands for fish and wildlife conservation purposes. A Class 17 exemption consists of the acceptance of easements or fee interests in order to maintain the open space character of the area. A Class 25 exemption consists of transferring ownership of interests in land to preserve open space, habitat, or historical resources.

Staff recommends approving the acquisition of the open space property to continue the ongoing Open Space Preservation District efforts.

ALTERNATIVE ACTION
Other actions determined by the City Council.

FISCAL IMPACT

The total costs associated with the property acquisition are estimated at $1,093,255. Upon City Council approval of the Recommended Action, funds will be available in Open Space Expenditure Accounts 3587501-520104, 3587501-518503, and 3587501-511101 (OSPD fund).

ATTACHMENTS
Site Map
7 Packet Pg. 44
MRCA
Site Map: 2826-019-035, 2826-019-036
Bureau of Land Management, Esri, HERE, Garmin,

INCREMENT P, NGA, USGS
Override 1
Override 1
Schools
Parks
City Park
County Park
City of Santa Clarita Boundary
Open Space
Public Open Spaces
Other Open Spaces
8/20/2024, 3:11:02 PM
0 0.35 0.70.17 mi
0 0.6 1.20.3 km
1:18,056
Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. The City of Santa Clarita does not warrant the accuracy of the data and assumes no liability for any errors or omissions.

7.a
Packet Pg. 45
Attachment: Site Map (PRESERVATION OF 242.4+/- ACRES OF REAL PROPERTY IN LOS ANGELES COUNTY)

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Agenda Item: 8

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: September 10, 2024
SUBJECT: PAVEMENT MANAGEMENT SYSTEM UPDATE, PROJECT M0153 - PROFESSIONAL SERVICES CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett

RECOMMENDED ACTION

City Council:

3. Authorize the City Manager or designee to execute all documents subject to City Attorney approval.

BACKGROUND

The Annual Overlay and Slurry Seal Program (Program) is an integral part of the City of Santa Clarita’s (City) efforts to maintain its 1,300 lane miles of roadway and supports the Sustaining Public Infrastructure theme of the City’s five-year strategic plan, Santa Clarita 2025.

In preparation for each annual project, the City inspects and records pavement conditions Citywide and utilizes a pavement management system to record the street pavement inventory and determine current pavement conditions to provide reports and forecasts. This information is then used to generate the City's five-year pavement plan and has been an integral part of the 8 Packet Pg. 46

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Program’s success.

The City conducted a Request for Proposal (RFP) to solicit proposals from qualified consulting firms for the Asphalt Inspection and Pavement Management System Update. The RFP was published and circulated via the City’s e-procurement system, BidNet, on July 2, 2024. The City transmitted the solicitation to 3,038 vendors on BidNet, of which 34 vendors downloaded the RFP. A total of three companies provided proposals for consideration.

These proposals were reviewed and evaluated based on each company’s ability to meet the specific needs of the City. An evaluation panel, comprised of staff from the Public Works Department, scored the responses using the following categories of weighted criteria:

• Recent experience in similar projects (20 percent)
• Understanding of key development items (20 percent)
• Quality of proposal materials / proposed services in relation to project scope (20 percent) • Schedule and availability (20 percent)
• Qualification of team and resources (15 percent)
• References (5 percent)

The evaluation panel scored the responses based on a 100-point scale, with the results outlined below:

Rank Company Location Score

1. Pavement Engineering, Inc. Santa Clarita, CA 96

2. Applied Research Associates, Inc. Irvine, CA 88

3. International Cybernetics Company, LP Tustin, CA 82

In reviewing proposals, the evaluation panel awarded the highest score to Pavement Engineering, Inc. The evaluation panel determined that Pavement Engineering, Inc.’s proposal offered the best overall value to meet the project needs.

Pavement Engineering, Inc. demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. Based on their experience with similar projects, and the completeness of their proposal for this project, staff recommends awarding the professional services contract to Pavement Engineering, Inc. The proposal is available in the City Clerk’s Reading File.

California Government Code Section 4526 prescribes selection of architectural and engineering services to be based on demonstrated competence and professional qualification necessary for the satisfactory performance of the services required and does not authorize the selection of professional architectural and engineering services based on cost. City staff was able to reach an agreement with Pavement Engineering, Inc. at a fair and reasonable price.

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The requested contingency will cover the cost of unforeseen additional engineering studies and plans that may be required as the evaluation of each specific location is developed. Additional services may include traffic studies, surveys, and miscellaneous pavement engineering services requested by City staff.

ALTERNATIVE ACTION
Other action as determined by the City Council.

FISCAL IMPACT

Adequate funds are available in project expenditure accounts M0153233-516101 (TDA 8 Fund), M0153260-516101 (Prop C Local Return), M0153264-516101 (Measure R Local Return), and M0153266-516101 (Measure M Local Return) to support the recommended action.

ATTACHMENTS
Proposal for Pavement Engineering Inc. (available in the City Clerk's Reading File) 8 Packet Pg. 48

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Agenda Item: 9

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: September 10, 2024
SUBJECT: ORCHARD VILLAGE ROAD PROTECTED PEDESTRIAN AND
BICYCLE FACILITY, PROJECT C2028 - PLANS, SPECIFICATIONS,

AND CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett

RECOMMENDED ACTION

City Council:

1. Approve the plans and specifications for the Orchard Village Road Protected Pedestrian and Bicycle Facility, Project C2028.

3. Award the construction contract to Toro Enterprises, Inc., in the amount of $568,997 and authorize a contingency in the amount of $56,900, for a total contract amount not to exceed $625,897.

4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND

Orchard Village Road is a major arterial in the City of Santa Clarita (City), integral to the annual Fourth of July Parade, and essential year-round for community connectivity including senior housing and retail, commercial, and educational facilities. The road is currently striped as a four- lane roadway with wide shoulders followed by a raised parkway with large trees. The project improvements aim to enhance the safety and accessibility of Orchard Village Road through a barrier-protected, shared-use path for pedestrians and bicyclists.

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The project spans approximately one mile along Orchard Village Road, extending from Lyons Avenue to Mill Valley Road as shown on the attached location map. The project involves constructing a nine-foot-wide, shared-use path along both sides of Orchard Village Road, separated from vehicular traffic by flexible delineators mounted on a rigid base within a three- foot wide striped buffer area, as shown on the attached rendering of the design. This design utilizes the existing shoulder, and preserves the existing eight-foot-wide, raised parkway with mature trees, which precludes the installation of a traditional sidewalk. This project supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.

A Class IV separated bicycle and pedestrian facility along this segment was recommended in the City's 2020 Non-Motorized Transportation Plan (NMTP), adopted by City Council on November 24, 2020. The project's priority was determined using a scoring system evaluating public demand, connectivity, cost, safety, and equity. The NMTP's community engagement included pop-up events, community meetings, a bilingual survey (available in both hard copy and electronic formats), and a project web page with an interactive mapping tool for residents to specify their pedestrian and bicycle needs.

This project is funded through an Active Transportation Program (ATP) Cycle VI grant provided by Caltrans. As part of the grant requirements, the project will be implemented as a quick-build demonstration and evaluated over a period of six months to two years to assess the benefits of the newly created path. There is an option to permanently maintain the path based on the feedback from the community.

The Orchard Village Road Protected Pedestrian and Bicycle Facility is not subject to California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review projects that consist of safety improvements, or minor alteration of existing public structures, facilities, involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. This project meets the criteria for this exemption because the Orchard Village Road Protected Pedestrian and Bicycle Facility project will be performing minor alterations and safety improvements to existing streets for the purpose of public safety by adding bicycle facilities.

An invitation to bid was published and circulated via the City’s e-procurement system, BidNet, on July 3, 2024. The City transmitted the solicitation to 1,465 vendors on BidNet, of which 35 vendors downloaded materials. A total of three bids were submitted and opened on August 1, 2024. The results of the bids are shown below.

Company Location Bid Amount
Toro Enterprises, Inc. Oxnard, CA $568,998
Chrisp Company Santa Paula, CA $615,367
Superior Pavement Markings Cypress, CA $698,211

Staff recommends the project be awarded to Toro Enterprises Inc., the lowest responsive and responsible bidder. This contractor possesses a valid contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and 9 Packet Pg. 50

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conformance to the contract documents and was found to be complete. The bid proposal adheres to the project's plans and specifications and is available in the City Clerk’s Reading File.

The requested contingency will cover the cost of unforeseen design constraints, design modifications requested by the City or other permitting agencies, field investigations, permits required by other agencies, and additional costs associated with night work.

The remaining project funds will cover all anticipated project administrative costs, including staff time, project management, public works inspections, utility fees, and labor compliance monitoring.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Adequate funds are available in expenditure account C2028259-516101 (Miscellaneous Grant Fund) to support the recommended contract and project administrative costs.

ATTACHMENTS
Location Map
Rendering
Bid Proposal for Toro Enterprises, Inc. (available in the City Clerk's Reading File) 9 Packet Pg. 51
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Location Map for
Orchard Village Road Protected
Pedestrian and Bicycle Facility,
Project C2028
Street centerlines developed & maintained
by City of Santa Clarita GIS
The City of Santa Clarita does not warrant
the accuracy of the data and assumes no
liability for any errors or omissions.

Map prepared by: City of Santa Clarita
GIS Division
0 600300
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Q:\PROJECTS\PW\240722s1\Project C2028 Location Map
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9.a
Packet Pg. 52
Attachment: Location Map (ORCHARD VILLAGE ROAD PROTECTED PEDESTRIAN AND BICYCLE FACILITY - CONSTRUCTION CONTRACT) Orchard Village Road Protected Pedestrian andBicycle Facility, Project C2028 - Rendering *Not to Scale

9.b
Packet Pg. 53
Attachment: Rendering (ORCHARD VILLAGE ROAD PROTECTED PEDESTRIAN AND BICYCLE FACILITY

Santa Clarita City CouncilSeptember 10, 2024

Santa Clarita City Council
September 10, 2024