Agenda Item: 9
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: September 10, 2024
SUBJECT: ORCHARD VILLAGE ROAD PROTECTED PEDESTRIAN AND
BICYCLE FACILITY, PROJECT C2028 - PLANS, SPECIFICATIONS,
AND CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Orchard Village Road Protected Pedestrian and Bicycle Facility, Project C2028.
2. Find the Orchard Village Road Protected Pedestrian and Bicycle Facility exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to Toro Enterprises, Inc., in the amount of $568,997 and authorize a contingency in the amount of $56,900, for a total contract amount not to exceed $625,897.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
Orchard Village Road is a major arterial in the City of Santa Clarita (City), integral to the annual Fourth of July Parade, and essential year-round for community connectivity including senior housing and retail, commercial, and educational facilities. The road is currently striped as a four- lane roadway with wide shoulders followed by a raised parkway with large trees. The project improvements aim to enhance the safety and accessibility of Orchard Village Road through a barrier-protected, shared-use path for pedestrians and bicyclists.
The project spans approximately one mile along Orchard Village Road, extending from Lyons Avenue to Mill Valley Road as shown on the attached location map. The project involves constructing a nine-foot-wide, shared-use path along both sides of Orchard Village Road, separated from vehicular traffic by flexible delineators mounted on a rigid base within a three- foot wide striped buffer area, as shown on the attached rendering of the design. This design utilizes the existing shoulder, and preserves the existing eight-foot-wide, raised parkway with mature trees, which precludes the installation of a traditional sidewalk. This project supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.
A Class IV separated bicycle and pedestrian facility along this segment was recommended in the City's 2020 Non-Motorized Transportation Plan (NMTP), adopted by City Council on November 24, 2020. The project's priority was determined using a scoring system evaluating public demand, connectivity, cost, safety, and equity. The NMTP's community engagement included pop-up events, community meetings, a bilingual survey (available in both hard copy and electronic formats), and a project web page with an interactive mapping tool for residents to specify their pedestrian and bicycle needs.
This project is funded through an Active Transportation Program (ATP) Cycle VI grant provided by Caltrans. As part of the grant requirements, the project will be implemented as a quick-build demonstration and evaluated over a period of six months to two years to assess the benefits of the newly created path. There is an option to permanently maintain the path based on the feedback from the community.
The Orchard Village Road Protected Pedestrian and Bicycle Facility is not subject to California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review projects that consist of safety improvements, or minor alteration of existing public structures, facilities, involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. This project meets the criteria for this exemption because the Orchard Village Road Protected Pedestrian and Bicycle Facility project will be performing minor alterations and safety improvements to existing streets for the purpose of public safety by adding bicycle facilities.
An invitation to bid was published and circulated via the City’s e-procurement system, BidNet, on July 3, 2024. The City transmitted the solicitation to 1,465 vendors on BidNet, of which 35 vendors downloaded materials. A total of three bids were submitted and opened on August 1, 2024. The results of the bids are shown below.
Company Location Bid Amount
Toro Enterprises, Inc. Oxnard, CA $568,998
Chrisp Company Santa Paula, CA $615,367
Superior Pavement Markings Cypress, CA $698,211
Staff recommends the project be awarded to Toro Enterprises Inc., the lowest responsive and responsible bidder. This contractor possesses a valid contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and
conformance to the contract documents and was found to be complete. The bid proposal adheres to the project's plans and specifications and is available in the City Clerk’s Reading File.
The requested contingency will cover the cost of unforeseen design constraints, design modifications requested by the City or other permitting agencies, field investigations, permits required by other agencies, and additional costs associated with night work.
The remaining project funds will cover all anticipated project administrative costs, including staff time, project management, public works inspections, utility fees, and labor compliance monitoring.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure account C2028259-516101 (Miscellaneous Grant Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Rendering
Bid Proposal for Toro Enterprises, Inc. (available in the City Clerk's Reading File)