Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: September 10, 2024
SUBJECT: SANTA CLARITA SPORTS COMPLEX RESTROOM RENOVATION, PROJECT P0024 - PLANS SPECIFICATIONS, AND
CONSTRUCTION CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Amber Rodriguez
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Santa Clarita Sports Complex Restroom Renovation, Project P0024.
2. Award a construction contract to 3M Construction Corporation, in the amount of $224,970 and authorize a contingency in the amount of $22,497, for a total contract amount not to exceed $247,467.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The George A. Caravalho Santa Clarita Sports Complex Gymnasium (Sports Complex) building was acquired by the City of Santa Clarita (City) in 1998. The building currently holds two full sized basketball courts, four racquetball courts, four pickleball courts, and two restrooms. The building is a popular location for recreation programming.
As part of the City’s ongoing effort to rehabilitate older recreation facilities, the Sports Complex was assessed, and it was determined that the gym lobby restrooms needed a complete renovation due to high usage and outdated fixtures. The Sports Complex Restroom Renovation Project will replace old and deteriorating tile, paint, counters, urinals, bathroom fixtures, lighting, and partitions in the lobby bathrooms. The improvements will include new energy efficient plumbing
fixtures, laminate partitions, new paint, porcelain floor, wall tile, and grout. New “hands free” type fixtures will be used for the faucets, soap dispensers, and fixture flushing devices. Existing equipment for paper towel dispensers, toilet tissue dispensers, and grab bars will also be replaced with new equipment. All construction work will take place during normal business hours.
This project supports the Santa Clarita 2025 Strategic Plan of Building and Creating Community and Sustaining Public Infrastructure. The funding for this project was approved with the Fiscal Year 2023-24 annual budget.
An invitation to bid for reconstruction was published and circulated via the City’s e-procurement system, BidNet, on July 18, 2024. The City transmitted the solicitation to vendors on BidNet, and 52 vendors downloaded materials. Three bids were submitted and opened on August 15, 2024. The results of the bids are shown below.
Company Location Bid Amount
J. Peace Builders San Bernardino, CA $176,000 3M Construction Corporation Anaheim, CA $224,970 Zuma Construction Corporation Sherman Oaks, CA $234,411
Upon reviewing the bids, staff determined the response from the apparent low bidder, J. Peace Builders, to be non-responsive due to the absence of an active Department of Industrial Relations registration. Therefore, staff recommends awarding the project to 3M Construction Corporation (3M Construction), the second lowest bidder. This contractor possesses a valid state contractor's license and is in good standing with the Contractors State Licensing Board. Furthermore, the bid from 3M Construction was reviewed for accuracy and conformance to the contract documents, and was complete.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in project expenditure account P0024601-516101 to support the recommended contract and all anticipated project costs.