Proposal for
Asphalt Inspection &
Pavement Management System (PMS)
Update
City Proposal # CIP-24-25-M0153A
Pavement Engineering Inc.
July 25 , 2024
Pavement Engineering Inc.
You can ride on our reputation
City of
SANTA CLARITA
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Qualifications and Experience
OVERVIEW
Pavement Engineering Inc. (PEI) specializes in pavement. During any given year, we evaluate, design, inspect and test millions of square feet of pavement throughout California.
With 100+ employees, with collective experience spanning three decades, our highly trained staff can quickly determine pavement conditions and identify potential problems. Because our firm provides services ranging from initial pavement investigation and testing to design and inspection, we know what to look for and how to correct the problems simply and cost effectively.
PEI also understands the responsibilities of and constraints on government departments. They are charged with maintaining assets in fiscally responsible ways, maximizing services while minimizing costs and always ensuring a quality, long lasting product is delivered. That’s no easy task, but it’s where PEI excels. When it comes to assisting our clients, we take a very personal approach to their success.
Our goal is to maximize pavement assets, minimize costs and always ensure a quality, long -lasting product.
PEI’s clients benefit from our experience and expertise. That is why many of our client’s comment, “That they would not go into a project without us!”
PAVEMENT MANAGEMENT SYSTEMS EXPERIENCE
PEI has the staff resources to perform all of the proposed services for updating and maintaining the City’s Pavement Management System. We are one of the most experienced pavement management specialists in California and have been performing our pavement management services for over 100+ clients throughout California over our last 37 years in business.
PEI is registered through the MTC as a certified StreetSaver ® consultant. This ensures our company, and raters are accurate and work in compliance with Metropolitan Transportation Commission (MTC) standards, as well as MTC Rater certified. In 2009, PEI was awarded “Best Pavement Management Consultant” by the Bay Area Metropolitan Transportation Commissi on (MTC), which covers 109 local agencies.
Because PEI combines nearly three decades of pavement maintenance and rehabilitation projects with two decades of PMS experience, we provide the most accurate pavement distress data, timely recommendations and precise budgets that ensure the longest lasting pavement product. Our goal is to ensure the City has the most accurate database possible, including original construction dates and CIP maintenance records, all of which will provide a better, more accurate pavement management system going forward. Many of our public agency clients have used PEI’s PMS update services for more than a decade.
A PMS is a living system. Our PMS reports provide condition summaries broken down into functional class, recommended treatments and estimated costs. We also provide decision trees, multiple budget scenarios and budget analyses that can be expanded for the next three decades. This analysis provides the City with the information it needs to prioritize pavement maintenance based on available funding and answers “what if” questions. In addition, our report includes a sortable listing of street segments both alphabetically and by PCI; projected PCI obtainable under existing and anticipated future funding levels; budget reports that contain needs, costs and conditions for the analysis period; and graphs that illustrate budgeting scenarios
PEI has six offices which serve public and private entities throughout California. All pavement management projects will be assigned and managed out of PEI’s Santa Clarita Office, with any needed support coming from the rest of the company. Our proposed team members for this project, included in the organizational chart, have worked on similar project examples included in this proposal.
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COMPARABLE PMS PROJECTS
PEI manages all public projects “hands on” through every step. We work closely with each agency to make sure its project team is informed and confident that projects are managed prudently and honestly with an eye for detail and unsurpassed professionalism. In addition to the City of Santa Clarita, for whom PEI has worked for the past 15 years, other recent PMS projects include the following agencies:
CITY OF LANCASTER
Frank Lujan
Project Manager
661.510.0840
In 2018, the City of Lancaster chose PEI to assist the city with the update of their Pavement Management System. The city decided to migrate their Pavement Management data from IMS to StreetSaver ® and asked PEI to oversee the transition and perform the work. We coordinated the data migration so none of the previous data was lost and provided the necessary training and support to help staff understand the StreetSaver ® program. We then performed a full review and update of their pavement network. In August of 2020, we performed the first round of the city’s three -year rotational system update, where all their Arterial streets an d 1/3 of their Collector and Residential Streets (Rotation A) are reviewed annually. This annual update includes the input of any streets that have been added to their street system or have had any maintenance or rehabilitation treatment applied. In subsequent years, the City has retained our services and PEI has completed the updates for Rotation B and Rotation C.
CITY OF OXNARD
Asitha Withanage
Engineer/ Project Manager
805.385.8055
PEI has worked with the City of Oxnard almost continuously since 1987 and set up its first pavement management system in 2000 using MicroPAVER™. We subsequently performed all of the annual inspections until 2010 when the City chose an automated rating system. In 2015, the City opted to return to manual surveys and decided to update its pavement management system using
StreetSaver® software and turned to PEI because of our known expertise. We rated 100% of the City’s street and alley system. To keep their plan up to date, the City has determined that it will review all of the arterials and 1/3 of the remaining system each year (Rotations A, B & C). PEI has been updating Oxnard’s Pavement Management System on an annual basis since.
COUNTY OF SANTA
BARBARA
Udy Loza
Transportation Manager
805.568.3336
PEI has performed PMS updates for the County of Santa Barbara continuously since 2002. The County relies on PEI because of our reputation for accurate ratings. With 831 centerline miles of roads, the County has a nearly half billion dollars investment in p avement to maintain, which it does with the help of PEI’s PMS updates. In 2010, the County decided to transition from MicroPAVER™ to StreetSaver® and asked PEI to oversee the transition and perform the work. We coordinated the data migration so none of the pervious data was lost and provided the necessary training and support to make sure staff understood the program felt thoroughly comfortable using the new software.
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METROPOLITAN
TRANSPORTATION
COMMISSION (MTC)
P-TAP PROGRAM
Sui Tan
Program Manager/ Analyst
210.817.5844
In 2016, PEI applied for and was accepted as a consultant for the Metropolitan Transportation Commission’s (MTC) Pavement Technical Assistance Program (P -TAP). As one of MTC’s P -TAP consultants, we were assigned several clients (Cities) for each round of p rojects which we would be providing pavement management assistance to. The cities which PEI provided pavement management services for during the last 5 rounds of PTAP include the following:
Belmont (PTAP-25) Petaluma (PTAP-24) Belvedere (PTAP-24) Ross (PTAP-21, 24) Berkeley (PTAP-21, 23, 25) Richmond (PTAP-21, 24) Campbell (PTAP-21, 24) San Ramon (PTAP-20, 23, 25) Corte Madera (PTAP-24) Sausalito (PTAP-19, 23) Emeryville (PTAP-20, 25) Sunnyvale (PTAP-24) Fairfax (PTAP-25) Tiburon (PTAP-19, 25) Hercules (PTAP-23) Union City (PTAP-23) Millbrae (PTAP-21) Vallejo (PTAP-21) Oakley (PTAP-21, 24) Windsor (PTAP-24) Orinda (PTAP-19, 21, 23) Yountville (PTAP-21, 25) For each of these clients, PEI updated their pavement management systems, adding any missing streets, built out their databases, and provided any needed technical support and training
CITY OF ATASCADERO
Nick DeBar
Director of Public Works
805.538.9995
The City maintains approximately 139 centerline miles of roads, all of which were surveyed and inspected by PEI staff in June 2014. With an overall PCI of 47 and an asset replacement value of $263M, the City was eager to develop a pavement management plan to impro ve pavement condition and protect its investment.
Using StreetSaver ® PEI was able assign a treatment action and estimated cost for each street segment based on the pavement’s current PCI. We analyzed the financial impact of improving the total system to a PCI of 77 over five years. Although the City did not have funding to achieve its goal in the short term, PEI was able to develop five scenarios that allowed the City to invest in a 1/2 cent sales tax increase that more than doubled its road maintenance budget. As a result, PEI was able to develop a five-year PMP that allowed the City to set priorities for achieving its pavement management goals. PEI has updated the City of Atascadero’s StreetSaver® database and Pavement Management Plan in 2019 and in 2024.
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Project Manager and Key Staff Experience
JOE RIRIE, P.E.
Senior Principal Engineer In-Charge
President
Registration
CA Registered Civil Engineer 52735
Education
BS, Civil Engineering
California Polytechnic State University
San Luis Obispo, CA
Joe has 28+ years of wide -ranging experience in engineering and project management and in developing practical, cost -effective and quality pavement solutions for clients throughout California, including 22+ specifically focused on pavement design. Joe has worked on pavement projects for dozens public agencies throughout California, and specializes in pavement management program (PMP), pavement rehabilitation design and construction administration.
As PEI’s President, Joe is responsible for PEI’s reputation as California’s premier pavement engineering specialists and has set the standard for delivering quality projects on time, on budget and with unparalleled customer service that builds trust and loyalty.
Joe’s responsibilities include: Responsibility for overall planning and development of PS&E’s, overseeing construction management & inspection team, reporting directly to City Engineer, overseeing contractor performance and quality control standards, overseeing associate and assistant engineers, as well as engineering technicians, inspectors and laboratory testing.
Sam T. Ho, P.E.
Associate Engineer/ Project Manager
Registration
CA Registered Civil Engineer 79939
Education
BS, Civil Engineering
California Polytechnic State University
San Luis Obispo, CA
Sam has over a decade of experience in the Engineering and Construction industry. He specializes in developing plans / specifications / estimates, handling submittals / RFIs, and performing quality control / quality assurance. In his time at PEI, Sam has honed his project management and design capabilities with pavement rehabilitation projects for dozens of public agencies and school districts. Sam is a registered Civil Engineer and QSD / QSP in the State of California, and LEED AP.
Since joining PEI in 2016, Sam has honed his project management and design skills with pavement design, inspection and assessment projects. After working in the San Luis Obispo Office for over a year, Sam now heads the office in Santa Clarita.
Sam’s responsibilities include: field design, site assessments, developing plans, specifications and estimates, coordinating pre-bid meeting, reviewing RFIs, submittals and specifications, and overseeing the project from start to finish. Sam will also coordinate pre-construction and status update meetings.
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JOE SEELY
Assistant Project Manager
& Rater / Inspector / QC
Education
AS, Engineering
Cuesta College
San Luis Obispo, CA
Joe administers PEI’s Pavement Management System Program. He has been working as a pavement management specialist with PEI for 12+ years. At PEI, our project managers work hard to go the extra mile for our clients. If selected, Joe Seely will be fully committed and available for all related tasks needed to successfully complete all pavement management projects, on time and on budget.
Joe schedules PMP projects, performs visual evaluations, ensures database accuracy and prepares spreadsheets and reports. Joe performs data analysis for each project report, in the field quality control ratings, and oversees and trains field evaluation sta ff. In addition, he develops presentations and provides hands -on training to public agency staff on pavement distresses, rating techniques and operation of StreetSaver® software. During his time at PEI, Joe has rated over 12,000 centerline miles of roads.
Joe has been a certified MTC StreetSaver ® Rater since the inception of MTC’s Rater Certification Program in 2014 and will be performing pavement assessments in accordance with StreetSaver’s ® modified ASTM D6433. He will also collect pavement distress data. To stay current, he is a regular attendee at the bi-annual MTC users training week. Joe has participated in expert panels at MTC user’s week as well.
PMS RATERS / INSPECTORS
Accurate data is critical for pavement management programs. At PEI, we take this seriously. PEI raters are certified to rate streets per ASTM D6433. All of PEI’s raters have completed the MTC StreetSaver® Rater Certification Program and annual training updates.
BEN RIRIE
Street Rater/ Data Technician
Education
BS, Business Management
Brigham Young University, Idaho
Rexburg, ID
Ben has been working for PEI for 17 years. Since 2006, Ben has been rating / inspecting streets as a member of PEI’s pavement management team. He performs assessments in accordance with StreetSaver’s® modified ASTM D6433 standards. During his time at PEI, Ben has rated over 15,000+ centerline miles of roads. As PEI’s most experienced pavement management program rater, his PMP similar experience includes the following:
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KEN CAI
Street Rater/ Data Technician
Education
BS, Managerial Economics
UC Davis
Davis, CA
Ken joined PEI in early 2023 to bolster our PMP team. His responsibilities include performing pavement assessments in accordance with StreetSaver’s ® modified ASTM D6433 , as well as assists agencies with budget needs and development of pavement preservation plans. Ken has gone through MTC StreetSaver® Rater Certification Program and is a certified rater. His recent similar PMP experience includes:
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Response to RFP
BACKGROUND
Currently, the City of Santa Clarita maintains approximately 537 centerline miles of roads using StreetSaver® pavement management software. The City wants to inspect approximately 330 lane miles of arterials each year and a third of its collector and residential/local streets and bike trails (approximately 230 lane miles) annually on a rotating basis. It also wants to complete a detailed pavement inspection of identified streets and update its PMS, including adding any new streets recently annexed by the City, identifying and including missing data, and updating any streets that received an overlay or maintenance treatment within the last year.
Pavement Engineering Inc. has the experience, staff, availability and knowledge to achieve the City’s goals outlined in our recommended scope of work below. Our fee for each Task is summarized in a table at the end of this proposal.
TASK 1: KICK-OFF MEETING AND VISUAL EVALUATION OF PAVEMENT CONDITION PEI will schedule a kick-off meeting with City staff to discuss project goals and expectations. Some items of discussion may include:
• The scope of work, schedule and budget;
• Current and past pavement maintenance history and budgets; • Quality control approach;
• Safety, field work access and public notifications;
• PEI personnel and project contacts;
• The format of deliverables.
Reviewing these items prior to beginning work will help establish objectives and will save financial resources for actual pavement preservation. Throughout the project, PEI will meet with City staff bi - weekly to coordinate and review specific project progress, provide bi-weekly progress reports, address schedules, budgets and other items of business to ensure the work performed meets performance goals. Our objective is to deliver a quality project on time and on budget but also make sure City staff knows where we are at all times throughout the project.
PEI will visually inspect all the City’s arterial streets, collectors and local roads that are in Rotation C.
Rotation C roads were last inspected in 2019. PEI’s inspectors are certified for quality and consistency and attend annual training to keep abreast of changes and hone skills. That training demonstrates an accuracy rate for PEI’s inspectors of ± 5 PCI points. Industry standards accept ± 10 PCI points. They will manually survey all arterial streets and Rotation B streets for the following distresses: Alligator cracking; Block cracking; Longitudinal and transverse cracking; Distortion; Patching and utility cuts; Rutting and depressions; Raveling; and Weathering
PEI will assign a Pavement Condition Index (PCI) for each street segment and trail per StreetSaver criteria and supported by PEI’s quality assurance standards, which are designed to ensure accuracy and consistency.
As part of the field review, PEI will use a vehicle-mounted digital measuring device to measure the length of each street segment and a hand-held wheel to measure the width. Precise measurements are key to accurate cost projections, which are calculated based on pavement area.
PEI will sample locations on random test sites of ± 2,500 sf and will annotate the sample location on our rating sheet using footage from the beginning of each road segment. Recording locations of inspected sample areas provides the necessary information to relocate the measured area for verification. This method produces reliable, reproducible data for current and future use.
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As part of this work, PEI will perform a Quality Control / Quality Assurance review. The review compares the latest PCIs of newly rated street segments to prior PCIs from the last PMS update. Street segments with PCIs that have increased by more than 2 PCI points, without any maintenance and rehabilitation, and street segments with PCIs that have dropped more than the expected average deterioration of 3 PCI points per year, since the last rating (or 12 points for Rotation C, and 6 points for the Arterials ) will be identified and reviewed in the field by an engineer or senior engineering technician. We will review a minimum of 10% of the segments as part of the QC/QA review.
To ensure safety during the visual evaluation, PEI will provide its inspectors with reflective safety vests and will provide traffic control using a flashing beacon and a vehicle-mounted magnetic sign warning of frequent stops.
TASK 2: DATA INPUT, ANNUAL REPORTS AND DATABASE SNAPSHOT PEI will input all of the data collected during the visual evaluations in the City’s StreetSaver database using MTC’s Mobile Rater. This speeds the project time and increases the accuracy.
To make sure any analysis is consistent with the use of recommended maintenance and rehabilitation strategies, PEI will review the City’s current street segmentation and how the roads are being used. Our goal is to develop the most accurate database possi ble, one that will manifest in better, more precise recommendations and projections.
In addition, PEI can review the functional classifications of streets in its system to determine if they comply with Caltrans specifications and are therefore eligible for future federal funding. We can compare each road section contained in the updated P MS database with the California Road System (CRS) maps found on the Caltrans website to verify functional classification accuracy.
As part of this Task, PEI will also review both the StreetSaver® Decision Tree and PCI breakpoint table with the City to verify recommended treatments and associated unit prices to ensure costs being used by the program are current and reflect the construction costs the City is seeing. Revised information will be updated StreetSaver®. After updates are made, we will prepare a “database snapshot” report containing the following information that will serve as an annual summary:
• Summary of work performed;
• Four basic budget scenarios for improving or maintaining the PCI during the next five years; • Network summary statistics broken down into functional class: arterial, collector, residential/local, urban collector, bike trails and other required classifications; • Summary of conditions, recommended treatments and estimated unit costs by functional class. • Network condition summary based on budget scenarios.
• A sorted desktop reference listing roads by PCI from best to worst or alphabetically by name.
Because StreetSaver always reports the current PCI based on the system’s deterioration curve, it cannot look back at previous years; however, past information helps to evaluate trends and measure progress. This report will serve as a printed reference that can be compared to previous or future annual updates.
TASK 3: PMS DATA INPUT FOR ADDITION OF NEW STREETS AND ANNUAL
TREATMENTS
The City of Santa Clarita is always growing. To make sure its pavement management program is as accurate as possible, PEI will work with the City to obtain a list of all the streets that have been annexed since the last update, visually evaluate the new streets and add this information and pavement condition into the database.
PEI will also update the maintenance and rehabilitation history for all of the street segments throughout the City that have had work performed during the past year as part of the City’s Annual Overlay and Slurry Seal Programs. Adding this information to the work history files for each of the streets will help ensure that the most accurate PCI is represented by the program.
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TASK 4: PMS DATA INPUT FOR MISSING STREETS AND BIKE TRAILS As part this work, PEI will continue to work with City staff and, in particular, the City’s GIS department to make sure there are no missing streets or trails. If we find missing streets and trails, we will visually evaluate them and add them to the system. PEI will also work with the City’s GIS department to see that they have all the information needed to develop the City’s annual PCI maps. and will make sure that all the data is linked to the GIS module contained within StreetSaver® so City staff can take advantage of this feature.
TASK 5: PCI FORECAST REPORTS FOR THE CITY’S FIVE-YEAR PAVEMENT PLAN Once the visual evaluations are finished and the StreetSaver® database is completely updated, PEI will run reports that forecast the PCI based on proposed treatments. This effort will provide feedback for the treatment decisions being made as part of the design process for the City’s FY 20 24-25 Annual Overlay and Slurry Seal Programs.
Working with City staff, we determine (forecast) the best maintenance and rehabilitation approach for the next five years that will maintain the City’s overall PCI at a level it sets. We will do this by performing a budget analysis using several scenarios that will help the City in evaluate budget strategies and impacts and will use StreetSaver® GIS mapping to visually illustrate these impacts.
PEI will work with City staff to identify and prioritize annual asphalt concrete preventative maintenance and rehabilitation treatments on a street by street or neighborhood by neighborhood basis and make recommendations based on a critical-point approach that incorporates pavements from all parts of the deterioration curve, not just the best nor just the worst. This approach optimizes every budget dollar by seeking to apply the right treatment at the right time: not too soon and not too late.
Our analysis will demonstrate what the City can expect in overall pavement condition based on current and proposed future funding levels. If shortfalls exist, PEI will recommend preventative maintenance strategies to improve and maintain the City’s street system within budgetary constraints.
PEI has the knowledge and experience to assist the City evaluate appropriate options and explore treatments and value engineering techniques to accomplish the objective.
TASK 6: GENERATE STREET LIST FOR ANNUAL OVERLAY & SLURRY SEAL PROJECT PEI helped develop the City’s Street Selection Matrix to move the City in a pro-active direction with its five- year plan. For this task, we will prepare and present to City staff a detailed street list for its 2025-2026 Annual Overlay & Slurry Seal Project using the selection matrix. Prior to finalizing the list, PEI will work with City staff to determine if any modifications are needed to the selection matrix based on feedback, projected budgets and, more importantly, actual treatment performance.
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PAVEMENT ENGINEERING INC. PMS FEE SCHEDULE
Engineering Services
Senior Principal Engineer ................................................................................. $270/hr Associate Engineer / Project Manager ............................................................. $175/hr Assistant Project Manager ............................................................................... $155/hr Technical Services
PMS Inspection Team (two-man crew) ............................................................. $200/hr PMS Quality Control ......................................................................................... $155/hr PMS Data Technician ...................................................................................... $ 100/hr Clerical ............................................................................................................. $ 85/hr
Basis of Charges
General
Fees for lump sum or unit price proposals will be charged at the quoted price. Fees for engineering and technical services on a time and materials basis will be charged at the applicable hourly rates. Fees are charged in increments of one-half hour.
Miscellaneous Charges
Per diem: ....................................................................................................... $300/day Mileage: ....................................................................................................... $1.00/mile Equipment rental, reproductions, testing (other than by PEI), photographic expenses and other outside services: ............................................................................ Cost + 15% Payments
Invoices will be submitted either semi -monthly or monthly and are payable upon receipt.
Interest of 1-1/2% per month (but not exceeding the maximum rate allowable by law) will be payable on any amounts not paid within 30 days, payment thereafter to be applied first to accrued interest and then to the principal unpaid amount. Attorneys' fees or other costs incurred in collecting any delinquent amount shall be paid by the client.
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SCHEDULE
PEI anticipates that the entire project will approximately 12 weeks to complete Tasks 1 through 4, as shown in the timeline below, though inclement weather may result in delays.
PEI will schedule the work and begin the inspection phase after receiving a Notice to Proceed and contracts have been signed. We anticipate performing the work starting in September 2024, or soon thereafter, and completing the final inspection and data update with reports by February, 2025 or on a schedule agreed to by City staff. Task 5 & 6 will be scheduled after the project street list is finalized for the FY 2024-25 Annual Overlay and Slurry Seal Program.
Task 5 & 6 is dependent on that list. Every effort will be made to execute and complete tasks as they are assigned
ESTIMATED WEEKLY TIMLINE BY TASK
WEEK 1 2 3 4 5 6 7 8 9 10 11 12
TASK 1: VISUAL EVALUATION
TASK 2: DATABASE SNAPSHOT
TASK 3: DATA INPUT/NEW
TASK 4: DATA INPUT/MISSING
TASK 5: PCI FORECAST REPORT TBD
TASK 6: LIST AND TREATMENTS TBD
City of Santa Clarita
Asphalt Inspection & Pavement Management System (PMS) Update Project M0153A
Pavement Engineering’s fee for the work is based on the referenced RFP and our experience with similar projects performed for clients throughout the State of California.
Our estimated fee for the total project can be broken down as follows:
Task 1: Kick-off Meeting And Visual Evaluation of Pavement Condition $61,235 Task 2: Data Input, Annual Reports, & Database Snapshot $12,470 Task 3: PMS Data Input for Addition of New Streets and Annual Treatments $9,210 Task 4: PMS Data Input for Missing Streets $7,830
Task 5: PCI Forecast Reports for City's Five-Year Pavement Plan $11,450 Task 6: Generate Street List for Annual Overlay & Slurry Seal Project $9,450 Total Estimated Project Fee $111,645
The fees will be invoiced on a time and materials basis. All fees and costs associated with this project are subject to final negotiation with the City of Santa Clarita.
The enclosed breakdown shows our es timated costs for each portion on the project. The individual fees associated with each task will serve as a guideline for progress payments.
Pavement Engineering Inc. Cost Proposal
CITY OF SANTA CLARITA
Asphalt Inspection & Pavement Management System (PMS) Update, M0153A Task 1: Kick-off Meeting And Visual Evaluation of Pavement Condition Position Units Unit Rate Total
Project Manager 4 $175 $700
Assistant Project Manager 13 $155 $2,015
PMS Data Technician 62 $100 $6,200
PMS Inspection Team 212 $200 $42,400
PMS Quality Control 64 $155 $9,920
Task 1 fee $61,235
Task 2: Data Input, Annual Reports, & Database Snapshot Position Units Unit Rate Total
Principal Engineer 2 $270 $540
Project Manager 4 $175 $700
Assistant Project Manager 31 $155 $4,805
PMS Data Technician 60 $100 $6,000
PMS Clerical 5 $85 $425
Task 2 fee $12,470
Task 3: PMS Data Input for Addition of New Streets and Annual Treatments Position Units Unit Rate Total
Project Manager 4 $270 $1,080
Assistant Project Manager 25 $175 $4,375
PMS Data Technician 35 $100 $3,500
PMS Clerical 3 $85 $255
Task 3 fee $9,210
Task 4: PMS Data Input for Missing Streets
Position Units Unit Rate Total
Project Manager 4 $175 $700
Assistant Project Manager 25 $155 $3,875
PMS Data Technician 30 $100 $3,000
PMS Clerical 3 $85 $255
Task 4 fee $7,830
Task 5: PCI Forecast Reports for City's Five Year Pavement Plan Position Units Unit Rate Total
Principal Engineer 2 $270 $540
Project Manager 5 $175 $875
Assistant Project Manager 27 $155 $4,185
PMS Data Technician 50 $100 $5,000
PMS Clerical 10 $85 $850
Task 5 fee $11,450
Task 6: Generate Street List for Annual Overlay & Slurry Seal Project Position Units Unit Rate Total
Principal Engineer 2 $270 $540
Project Manager 5 $175 $875
Assistant Project Manager 27 $155 $4,185
PMS Data Technician 30 $100 $3,000
PMS Clerical 10 $85 $850
Task 6 fee $9,450
Total Estimated Fees $111,645
PAVEMENT ENGINEERING INC. PMS FEE SCHEDULE
Engineering Services
Senior Principal Engineer ............................................................................................................. $270/hr Associate Engineer / Project Manager ......................................................................................... $175/hr Assistant Project Manager ........................................................................................................... $155/hr Technical Services
PMS Inspection Team (two-man crew) ........................................................................................ $200/hr PMS Quality Control ..................................................................................................................... $155/hr PMS Data Technician .................................................................................................................. $ 100/hr Clerical .......................................................................................................................................... $ 85/hr
Basis of Charges
General
Fees for lump sum or unit price proposals will be charged at the quoted price. Fees for engineering and technical services on a time and materials basis will be charged at the applicable hourly rates. Fees are charged in increments of one-half hour.
Miscellaneous Charges
Per diem: ................................................................................................................................... $300/day Mileage: .................................................................................................................................. $1.00/mile Equipment rental, reproductions, testing (other than by PEI), photographic expenses and other outside services: ............................................................................................................................... Cost + 15% Payments
Invoices will be submitted either semi-monthly or monthly and are payable upon receipt. Interest of 1 -1/2% per month (but not exceeding the maximum rate allowable by law) will be payable on any amounts not paid within 30 days, payment thereafter to be appl ied first to accrued interest and then to the principal unpaid amount. Attorneys' fees or other costs incurred in collecting any delinquent amount shall be paid by the client.