CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, September 24, 2024
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
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INVOCATION
McLean
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
AWARDS AND RECOGNITIONS
Hispanic Heritage Month Proclamation
Samuel Dixon Duck Dash Day Proclamation
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
UNFINISHED BUSINESS
1. 2028 SUMMER OLYMPIC AND PARALYMPIC GAMES AD HOC
COMMITTEE APPOINTMENTS - The 2028 Summer Olympic and Paralympic Games (LA28) will be hosted by the City of Los Angeles, and will feature various sporting events throughout the Greater Los Angeles area. During the September 10, 2024, City Council regular meeting, City Council approved the establishment of an LA28 Ad Hoc Committee.
RECOMMENDED ACTION:
City Council appoint two City Councilmembers and one alternate to serve on the 2028 Summer Olympic and Paralympic Games Ad Hoc Committee.
NEW BUSINESS
2. UNSCHEDULED VACANCY ON THE PLANNING COMMISSION - City Council consider an appointment to fill unscheduled vacancy on the Planning Commission.
RECOMMENDED ACTION:
City Council:
1. Approve Councilmember Weste’s nomination to fill one unexpired term of office on the Planning Commission.
2. Instruct the City Clerk to update the Local Appointments List and post a copy at all branches of the Santa Clarita Public Library and on the City’s website.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
3. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the September 10, 2024 Special Meeting.
4. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the September 10, 2024 Regular Meeting.
5. CHECK REGISTER NO. 19 - Check Register No. 19 for Period 08/09/24 through 08/22/24 and 08/29/24. Electronic Funds Transfers for the Period 08/12/24 through 08/23/24.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 19.
6. LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE 17 - City Council consideration to award a contract to Marina Landscape Services, Inc., to provide recurring landscape maintenance services for Landscape Maintenance District Zone 17 Bouquet/Railroad Avenue.
RECOMMENDED ACTION:
City Council:
1. Award a contract to Marina Landscape Services, to provide landscape maintenance services for Landscape Maintenance District Zone 17 (Bouquet/Railroad Ave), for a two-year contract amount not to exceed $62,544.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as-needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
4. Appropriate a one-time budget increase in Fiscal Year 2024-25 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572438- 516110 in the amount of $9,112.
5. Appropriate an ongoing budget increase, beginning in Fiscal Year 2025-26, of $12,149 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572438-516110.
6. Find that the award of contract is exempt from the California Environmental Quality Act pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities,
(h) Maintenance of Existing Landscaping.
7. LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE T8 - City Council consideration to award a contract to Marina Landscape Services, Inc., to provide recurring landscape maintenance services for Landscape Maintenance District Zone T8 Valencia Summit.
RECOMMENDED ACTION:
City Council:
1. Award a contract to Marina Landscape Services, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone T8 (Valencia Summit) for a two-year contract amount not to exceed $1,249,896.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as-needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
4. Appropriate a one-time budget increase in Fiscal Year 2024-25 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572418- 516110 in the amount of $41,181.
5. Appropriate an ongoing budget increase, beginning in Fiscal Year 2025-26, of $54,908 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572418-516110.
6. Find that the award of contract is exempt from the California Environmental Quality Act pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities,
(h) Maintenance of Existing Landscaping.
8. PARCEL MAP, ACCEPTANCE OF OFFERS OF DEDICATION, AND
REJECTION OF IRREVOCABLE OFFER OF DEDICATION FOR PARCEL MAP NO. 84419 (SHADOW PINES/TICK CANYON) - Pursuant to Section 66474.1 of the Subdivision Map Act, this item would approve the parcel map, accept offers of dedication, and reject irrevocable offer of dedication for Parcel Map No. 84419. The map is for subdivision purposes and is located at the northeasterly extension of Shadow Pines Boulevard east of Snow Drop Court and Jasmine Valley Drive.
RECOMMENDED ACTION:
City Council:
1. Approve Parcel Map for Parcel Map No. 84419.
2. Accept on behalf of the public the offer of dedication and grant of easements for slope purposes.
3. Reject the irrevocable offer of dedication and grant for public use the future street easements and improvements.
4. Make findings as follows: This map is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.
5. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Parcel Map for Parcel Map No. 84419, which indicates all special assessments levied by the City of Santa Clarita (City) are paid.
6. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of Parcel Map for Parcel Map No. 84419, which embodies the approval of said map, the acceptance of the dedications shown thereon and the rejection of the irrevocable offer of dedication shown thereon.
7. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of Parcel Map for Parcel Map No. 84419, which provides for verification that the map is technically correct.
8. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of Parcel Map for Parcel Map No. 84419, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval.
9. Parcel Map No. 84419 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA guideline 15061(b)(3) because the division does not include any proposed development or construction.
9. NO OVERNIGHT PARKING ZONE ON THE WEST AND EAST SIDES OF RUETHER AVENUE SOUTH OF CENTRE POINTE PARKWAY - A No
Overnight Parking zone between 12:00 a.m. and 4:00 a.m. on the west and east sides of Ruether Avenue, south of Centre Pointe Parkway would reduce vehicle storage on the roadway and increase parking availability at Santa Clarita Sports Complex venues and nearby businesses.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution to establish a 510-foot No Overnight Parking zone on the west side of Ruether Avenue, south of Centre Pointe Parkway, and a 290-foot No Overnight Parking zone on the east side of Ruether Avenue, south of Centre Pointe Parkway.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
10. BUS STOP IMPROVEMENT PROJECT CONTRACT - City Council consideration to award R.C. Becker, Inc., the contract for the replacement and installation of bus stop furniture at twenty-five (25) bus stops Citywide.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to execute a contract with R.C. Becker, Inc., for the purchase and installation of new and replacement bus stop furniture at twenty- five (25) bus stops in an amount of $236,381, and authorize a contingency in the amount of $23,638, for a total contract amount not to exceed $260,019.
2. Authorize the City Manager or designee to execute all documents or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval.
11. CENTRAL PARK COMMUNITY GARDEN LICENSE AGREEMENT - This item considers approval of a 10-year license agreement between the Community Gardens of Santa Clarita and the City of Santa Clarita through 2034.
RECOMMENDED ACTION:
City Council to authorize the City Manager or designee to execute all documents for the Community Gardens license renewal with the Community Gardens of Santa Clarita, subject to City Attorney approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of Nancy Roatcap
FUTURE MEETINGS
The next regular meeting of the City Council will be held October 8, 2024, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On September 19, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
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Mary Cusick
City Clerk
Santa Clarita, California