LMD-24-25-06 Zone T8 - Marina Landscape Services, Inc. Response File (available in the City Clerk's Reading File) — Santa Clarita City Council, September 24, 2024

City of Santa Clarita
LMD Zone T8 Valencia Summit
Proposal # LMD-24-25-06
Landscape Maintenance Services Proposal

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

August 26, 2024

City of Santa Clarita
23920 Valencia Blvd.

Santa Clarita, CA 91355

Dear City of Santa Clarita Landscape Maintenance Districts:

Thank you for allowing Marina Landscape Services, Inc. the opportunity to submit our landscape maintenance services proposal for Proposal # LMD-24-25-06 Zone T8 Valencia Summit.

Marina Landscape Services is a full-service landscape management company dedicated to providing exceptional customer service in the Southern California sector for over 35 years.

Marina Landscape Services has established the benchmark of quality and service with our experienced team of professionals and technicians. Our desire is to provide the City of Santa Clarita with the most attentive, reliable and professional landscape maintenance service in the industry. Marina Landscape Services has been recognized by our clients and our peers for the quality our landscape management services and water conservation efforts as a result of our water management practices.

Our first goal as your service provider will be to conduct a complete irrigation audit and initiate proper programming and scheduling of the irrigation system. A report will be provided to the Landscape Maintenance District (LMD) administrator with proactive suggestions and recommendations to ensure continuous improvements to the irrigation system and landscape for LMD-24-25-06 Zone T8 Valencia Summit. Marina Landscape Services has developed and provided detailed maintenance schedules for the landscaped areas in LMD Zone T8 Valencia Summit. These schedules will serve as an essential communication tool for the LMD administrator to have a thorough understanding of our service plan. These maintenance routines will be initiated and reviewed as required to maintain service levels, as well as, to provide a consistent quality and appearance.

Enclosed, please find our landscape maintenance services proposal for Proposal # LMD-24-25- 06 Zone T8 Valencia Summit. Marina Landscape Services, Inc. will furnish all labor, equipment, tools, services and special skills for an all-inclusive contract for the maintenance of the grounds, irrigation and landscape maintenance services. The services include, but are not limited to irrigation repairs minor and major, shrub, tree, and groundcover planting, spreading mulch, all fuel modification and weed abatement, litter removal, turf aeration, turf renovation/verti-cutting, turf overseeding, and micro-nutrients/soil amendments. Maintenance of landscape shall include, but not limited to: mowing, trimming, edging, hand pruning, fertilization, brush clearance, application of pre-emergent herbicides, weed control, minor tree lifting, dead plant removal, plant replacements, and cleanup/clearing of drainage systems. Marina Landscape Services will uphold the highest standard of quality and performance to maintain the landscape in an attractive and healthy condition at all times.

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Thank you for your consideration of our services as we look forward to the opportunity to work with the City of Santa Clarita. I have been a long-time resident and landscape contractor in the Santa Clarita Valley. My team and I feel we have built a strong reputation in the industry and have established a good working relationship with the projects we manage. We are very familiar with the LMD Zone and fully understand the needs and expectations of the project site and the City of Santa Clarita. We would be delighted to have LMD Zone T8 Valencia Summit in our portfolio and work towards establishing a long-lasting working relationship with the City of Santa Clarita. It will be our goal to provide immediate impact and improvement and excellent ongoing landscaping services to LMD Zone T8 Valencia Summit. We look forward in working with the City of Santa Clarita.

If you have any questions, or if I may provide you with any additional information, please do not hesitate to contact me.

Sincerely,
Marty Stowell
Marty Stowell
CEO
Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Background

About Marina Landscape Services
Marty Stowell, CEO, of Marina Landscape Services started in the landscape maintenance industry in 1986. Marty built a landscape maintenance and installation company with the primary focus of servicing Homeowner Associations, Commercial, Public Works, Parks, and Sports Field maintenance contracts. Our team of qualified professionals are at the top in the Los Angeles County area currently servicing over 1,500 acres of slopes, turf, planters, irrigation, water, trees and fuel modification zones. We are proud of our achievements and we are confident that our customers will attest to our commitment. Today, Marina Landscape Services, employs over 200 trained landscape technicians. Our corporate office is located at 25061 Avenue Stanford, Unit 10, Valencia, CA 91355. Our office is open Monday through Friday from 7:00 a.m. - 4:00 p.m.

Philosophy
Marina Landscape Services, Inc. is a reputable landscape services company. We take extreme pride in our work and our team takes proactive measures to ensure the needs our clients are achieved and exceeded. We understand the needs and challenges of LMD Zone T8 Valencia Summit. Marina Landscape Services works with our clients to provide solutions.

Marina Landscapes Services, staffs our projects with the most qualified personnel, equips our team members with essential communication tools, and new vehicles and equipment for better efficiency and production, implements the latest horticultural practices, and applies advancing technologies. We believe we provide our team with the proper tools to effectively and efficiently address the day-to-day needs of our customers to provide an exceptional level of service.

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Scope of Work

Marina Landscape Services, Inc. understands the scope of work and the requirements for the landscape maintenance services of LMD Zone T8 Valencia Summit, and the importance and impact the landscape can have on the overall appearance of the City of Santa Clarita. The Landscape Maintenance District (LMD) will be maintained at industry standards and all work will be performed in a professional manner and using proper equipment and tools, and quality materials.

Transition Plan
Marina Landscape Services will work with the City of Santa Clarita Landscape Maintenance District (LMD) administrative staff in advance to determine the current state of the landscape zones to be taken over. Meetings will be scheduled, as necessary, between LMD representatives and the Account Supervisor and the Landscape Maintenance Foreman to start a constructive dialog that will carry over as the project is transitioned over from the departing contractor. A thorough initial inspection of the irrigation system and planted areas will be made and documented within thirty days of start of contract.

As a standard practice, one of the first processes Marina Landscape Services implements on a new contract is an irrigation audit. Our audit ensures that the irrigation system is operating properly. Ensuring that the irrigation is properly operating will reduce water cost and usage, while making sure proper absorption is occurring in the plant soil. Marina’s water conservation team will be visiting the job-site to ensure all the standards are being met to insure maximum water conservation. Within the first 60 days, Marina Landscape Services will formally acknowledge receipt of the irrigation system. Provided in General Attachments section of our Response File is a sample of our Irrigation System Audit Worksheet. In addition, The WeatherTrack Controller Inventory Reports will be provided 45 days after the start of this contract.

Marina Landscape Services developed maintenance schedules to serve as communication tool for Special Districts to have a thorough understanding of our service plan for LMD Zone T8 Valencia Summit.

General Landscape Maintenance Services
Landscape maintenance services will adhere to the contract specifications utilizing the best and highest industry practices and standards. Operations will be conducted assuring minimum obstruction, inconvenience and disruption to the public. Marina Landscape Services acknowledges this is an important matter and will diligently abide.

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Irrigation System and Water Management
Marina Landscape Services will inspect the irrigation system to ensure the plant material is receiving an adequate amount of water, and that the irrigation controllers are set to the proper specifications and ensure the irrigation components are operational. Our Irrigation Technicians and Irrigation Specialists recognize that water conversion is crucial and having an efficient watering practice is the key to optimizing water usage. Efficiency will be achieved by making proper adjustments, and addressing repairs immediately upon occurrence, or within 24 hours following notification from LMD. Irrigation repairs logs will be generated and maintained.

Repair logs will include date and nature of repair, and an itemized list of materials, as well as, a site map illustrating the location of the repair, a photo of the site condition, and the work completed. Marina Landscape Services will utilize our Irrigation System Audit Worksheet as a guide for our irrigation system inspections conducted for each controller a minimum of once per month. Our reports will be provided to the LMD administrator.

Marina Landscape Services has fully trained and certified personnel to address all of the irrigation needs of our projects. Our Irrigation Specialist and Irrigation Technicians have vehicles stocked with the necessary irrigation components for all irrigation needs. Our Account Supervisors, Landscape Maintenance Foreman, Irrigation Specialist and Irrigation Technicians are experienced, trained and certified in the operation and management of WeatherTrak, Calsense, RainBird, Irritrol, Hunter, ET Water, RainMaster, Baseline, Weathermatic, solar, and battery-operated controllers. Our personnel will adhere to the Irrigation Association, Best Management Practices.

Marina Landscape Services has an established a working relationship with the local water agencies in providing our projects with the latest in water and irrigation product rebates. In a constantly advancing industry, we are committed to water conservation and resource technologies. By installing low-water-use plants, retrofitting irrigation systems with industry- advanced components, and utilizing on-site weather stations, flow sensors, rain sensors have been instrumental in saving our customers in water usage.

A value-add service Marina Landscape Services employs is a monthly water chart and analysis to utilize as a tool for our on-going water conservation efforts to ensure our projects are in compliance with the allotted water use and also to keep within budget. Another value-add service provided is a complete soil composition report and water analysis report to better understand the soil and water dynamics of the project.

Marina Landscape Services also has over 20 years of knowledge and experience in the application of fertigation. Fertigation is state of the art injector systems which deliver precise, micro dosing of organic-based fertilizers and other soil and plant products through the existing irrigation system. Through fertigation delivery systems, a variety of organic products can be supplied to both the foliage and root system.

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Weed, Disease and Pest Control
To ensure a healthy and well-kept plant community, Marina Landscape Services will implement preventative measures using Integrated Pest Management strategies. When the need arises, active measures will be taken to ensure quality flora. Plants and trees are more susceptible to pests and disease problems under stressful conditions. Our pest management practice uses techniques such as cultivation, proper pruning techniques, adequate watering practices, mulching, appropriate fertilizer applications, and the use of clean and well-maintained equipment to reduce such pest and disease problems. Our personnel are trained regularly and are always observant for target pests and diseases. The Account Supervisor will be notified of any pest and disease activity and LMD administrator will be made aware of matter. For weed control, cultivation and mulch application is our preferred form of control, however, if chemical application is needed, Marina Landscape Services with consult with our team of Qualified Applicators for proper application recommendations using the least toxic and most target-specific pesticides.

Storm Preparation Procedures
Marina Landscape Services proactively cleans the storm drains, v -ditches, and inspects the slopes for erosion issues during our maintenance rotation , as well as, before, during, after rain activity. Marina Landscape Services makes it a goal to ensure our work schedule is not impacted and delayed by inclement weather. Full crews will report to the job sites and perform their scheduled work on days of light precipitation and/or forecasted rain. On days of extreme adverse and inclement weather, the Landscape Maintenance Foreman from each crew will inspect and monitor the maintained areas and will be on standby for emergency responses. All c oncerns regard ing safety of property damage will be reported within 24 hours of occurrence to the LMD administrator. Damage as a result of storm will be photo documented prior to removal or clean-up. There will be regular communication between the Account Supervisor and Special Districts to develop an action plan in anticipation of the weather and during inclement weather events.

Response Procedures
Service requests made by the public and Special Districts will be addressed as soon as possible after notification. Special Districts will be notified if a request cannot be resolved within 24 hours.

Corrective work generated from a monthly inspection by Special Districts will be completed within three (3) working days or agreed upon completion date. When notified of a landscape or irrigation emergency during the hours and days of maintenance services, Marina Landscape Services will respond by phone and/or text message to the LMD administrator within fifteen (15) minutes of notification. When notified of a landscape or irrigation emergency outside of the normal hours and days of maintenance service, Marina Landscape Services will respond within thirty (30) m inutes.

If necessary, personnel and equipment will be available within two (2) hours. Account Supervisor, Alonzo Aguilar, will be the direct contact and can be reached at (661) 904 -9478. The contact information for the Landscape Maintenance Foreman of each crew will be provided upon award of the contract. Marina Landscape Services customer service can be conta cted during business hours at (661) 753-3730.

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Damage Prevention
The Landscape Maintenance Foreman will perform a daily job-site safety analysis to identify any potential hazards or safety risks that may pose an immediate risk or hazard to the public or our employees. Findings will be reported to the LMD administrator and a remediation plan will be developed. Marina landscape services will be responsible for correcting minor issues.

Damages as a result of our operation will be repaired or replaced at our expense. Irrigation damage will be repaired or replaced prior to the next regularly scheduled watering. Damages to plant material and trees will be replaced within five (5) working days or sooner as directed by Special District. Concrete walkway, block walls light poles or any appurtenances will be repaired or replaced within a reasonable timeframe.

Safety
Safety is a priority at Marina Landscape Services. Our technicians are very aware of their surroundings and participate in daily tailgate safety meetings. Every employee of Marina Landscape Services goes through a safety training program at the beginning of their employment and our continuing education only strengthens those foundations. Safety training meetings are conducted monthly. Every two months we hold meetings to learn about emergency procedures.

Every six month we conduct training on company policies. When accidents occur, a thorough incident investigation is conducted. Re-enactments of the incident are conducted to help determine the root cause of the incident. They serve as an educational tool to help educate our employees and help our organization find solutions to improve our safety practices and to prevent a similar incident from occurring again. Our employees are equipped with Personnel Protective Equipment (PPE) that will protect them and others from being injured. The PPE consists of safety glasses, gloves, proper foot wear, dust masks, ear plugs and other gear as required by OSHA. Our team members wear a company uniform consisting of matching pants and shirts. Marina Landscape Services trains all of our employees on proper equipment operation and traffic control. Public safety is heavily regulated. Marina Landscape Services has been maintained a good and consistent experience modification rate.

Green Waste Management
Marina Landscape Services is an advocate of 100% green waste recycling. Our green waste is processed into 100% organic mulch. Our collaboration with local certified green waste diversion facilities helps contribute to our sustainability efforts and eliminate waste from going to landfills.

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Schedule

Marina Landscape Services will provide the labor, materials, and equipment necessary to perform the required maintenance services. Services will be provided between Monday through Friday. Designed to your specific horticultural composition our work schedules will allow us to properly plan and forecast monthly and seasonal service needs while providing a user-friendly guideline. Our work schedules include a Rotation Schedule and a Maintenance Schedule. These schedules are included in the Maintenance Schedule and Rotation Schedule sections of our Response File. These work schedules identify and delineate the time frames for the requirements set forth in the scope of work. The Rotation Schedule illustrates the areas that will be serviced on a monthly rotation basis. The Maintenance Schedule outlines daily, weekly, monthly, semi- annual and annual timelines for landscape maintenance operations. A written copy of the City approved schedule will be kept in the Landscape Maintenance Foreman’s company truck at all times and be available upon request by the LMD administrator. Marina Landscape Services will notify LMD administrator at least one (1) week prior to the date and time of all the following maintenance operations: fertilization; turf aeration; turf renovation/verticutting; micro- nutrients/soil amendments; spraying of trees, shrubs or turf; aesthetic/structural tree and shrub pruning; preventative disease control; transplanting of small and medium sized plants; lane closures notification for median or parkway maintenance; and other items as determined by Special Districts.

Marina Landscape Services will assign an Account Supervisor and two full-time crews and one full-time Irrigation Technician/Specialist to LMD Zone T8 Valencia Summit. The crews will consist of a Landscape Maintenance Foreman, Landscape Maintenance Technicians. The Account Supervisor will be responsible for managing the daily operations of the landscape maintenance crews and attend meeting and walk-throughs with LMD representatives. The Account Supervisor will perform weekly maintenance inspections of all facilities within the LMD to ensure all contractual obligations are being achieved. Such inspections will be both visual and operational. The Account Supervisor will create punch-lists for items requiring attention and will then be communicated to the landscape maintenance crews to have items addressed. Monthly or bi-weekly interm walk-through inspections will be conducted with Special Districts. Proposals will be generated when needed. The Landscape Maintenance Foreman will be in direct communication with the Account Supervisor. The Landscape Maintenance Foreman will be responsible for leading and supporting the Landscape Maintenance Technicians in completing the daily landscape maintenance service duties. The Landscape Maintenance Technicians will perform the landscape maintenance service duties which include but not limited to: maintenance of turf areas; select pruning; fertilization application; aerification; verticutting; turf over-seeding; top dressing; pruning of shrubs and trees; trimming of turf, shrub areas, and ground cover; edging; disease and weed control; tree maintenance; mulching; manual and chemical weed control; fuel modification maintenance; traffic control; litter pickup, doggie litter removal and service of trash receptacles; and hardscape maintenance. The Irrigation Technician/Specialist will be responsible for maintaining, managing and operating the irrigation system with the goal of conserving water. Our Irrigation Technician/Specialist will be responsible for the repair and/or replacement and keep operable all Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

irrigation equipment consisting of: irrigation programming, irrigation station identification/location, irrigation heads, remote control valves including master valves, flow sensors, flow sensor programming, PVC mainline and laterals, quick couplers, risers, swing joints, check valves, booster pumps, solar controllers/valves, battery-operated controllers/valves, irrigation controller programming and setup, hand watering and the bleeding of valves in emergency situations, perform spot checks of the irrigation system, and conduct complete monthly irrigation system inspections for each controller.

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Personnel, Equipment, and Facilities

Experience and Qualifications
Marina Landscape Services is confident our team of qualified management and field personnel bring years of valuable knowledge and experience. Our personnel are certified in safety, traffic control, Occupational Safety Health Act (OSHA) compliance, pest control application, pest control advising, water management and arbor care.

Management Personnel
Marty Stowell, CEO
Marty has been a State of California licensed C-27 contractor for over 35 years. His expertise is found in maintaining Homeowner Associations maintenance contracts in Southern California.

His keen eye for scheduling and the utilization of our crews makes our maintenance operation very efficient and effective. Marty has extensive knowledge in landscape irrigation and installation, water management, arbor care estimating and construction.

Slater Stowell, CFO
Slater has been in the landscape industry since his childhood. Slater brings years of experience in operations. He brings her expertise in operations and business to help with the daily operations.

Slater oversees all aspects of the office operations from Account Receivable, Accounts Payable, Human Resources, business and new contracts. He holds the Basic WeatherTrak System Introduction certificate.

Efrain Lupercio, Jr., Branch Manager/Senior Account Supervisor Efrain brings years of experience in management of HOA, Commercial, Retail, Amusement Park, Public Works maintenance contracts, renovation, water management, arbor care estimating, purchasing and contract administration. He holds a C-27 contractor’s license and a B.S. in Environment Horticultural Science from Cal Poly San Luis Obispo. Efrain is in the process of renewing his Certified Landscape Irrigation Auditor certificate. Efrain would provide assistance with management of LMD Zone T8 Valencia Summit as he is familiar with the zone and the expectations.

Alonzo Aguilar, Account Supervisor
Alonzo has over 30 years in the landscape industry. He is highly knowledgeable and experienced in managing HOA, Commercial, Retail, Public Works, and Sports Field maintenance contracts, and water management, arbor care, and renovations. He is also experienced in estimating, purchasing and inventory management. Alonzo manages LMD Zones T17 Rainbow Glen, LMD Zone T29 American Beauty, LMD Zone T68 West Creek, and LMD Zone T69 West Hills. His experience, knowledge, and expectations has been instrumental our success. His proactive approach has been an asset in the on-going beautification of City of Santa Clarita. He understands the needs and requirements of the project. Alonzo would serve as the Account Supervisor for LMD Zone T8 Valencia Summit.

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Steven Avelar, Account Supervisor
Steven brings over 15 years of landscape maintenance experience. He has a multitude of experience in managing HOA, Commercial, and High-end Retail maintenance contracts, and water management, arbor care, and renovations. Steven is also experienced in estimating, purchasing and inventory management.

Juventino Orozco, Account Supervisor
Juventino has over 16 years of landscape maintenance experience. His background in landscape maintenance has been in field production and management of HOA and Public Works maintenance contracts, water management, arbor care and renovations.

Jose Martinez, Irrigation Technician/Specialist
Jose has over 15 years of landscape maintenance, installation, and irrigation and water management experience. He is Hydropoint certified. He holds the following certificates: Basic WeatherTrak, System Introduction; Certified OptiFlow Training - Level 1 – OptiFlow Introductions; Certified OptiFlow Training – Level 2 – OptiFlow Site Assessment; Certified OptiFlow Training – Level 3 – OptiFlow Installation and Programming.

Administrative Personnel
Carla Conway, Office Administrator
Carla focuses on Accounts Receivable/Payables, and Payroll responsibilities.

Evelyn Trinidad, Assistant Office Administrator
Evelyn focuses on Customer Service and Human Resources and assists with Accounts Receives/Payables responsibilities.

Field Personnel
Our team of field technicians are professional, experienced, well-trained and certified. Our Landscape Maintenance Foreman are responsible for managing the landscape maintenance crew and executing the day-to-day maintenance duties. Our Landscape Maintenance Foreman are irrigation maintenance and pesticide application trained. Our Landscape Maintenance Technicians are responsible for executing the day-to-day maintenance duties. Our Irrigation Technician performs the necessary adjustments and repairs to the irrigation system to achieve maximum high efficiency and conserve water.

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Consultants
Craig Crotty, Arbor Culture LLC
Craig Crotty is the consulting ISA Certified Arborist for Marina Landscape Services. He manages private and public projects within the City of Santa Clarita. Craig has been in the arbor care industry since 1991. He is well versed in the arbor care industry. Craig holds certifications from the International Society of Arboriculture. His arborist consulting practice include: Tree Identification, Preservation Plans and Monitoring for Construction, Risk Assessment, Appraisal, Diagnosis and Recommendations, Tree Cultural Care and Management Specifications, Insect and Disease Identification and Energy Conservation Programs.

Wildlife Management Professionals
Wildlife Management Professionals will be the weed and pest control applicator for Marina Landscape Services. Wildlife Management Professionals holds a valid and active and State of California Department of Pesticide Regulations, Pest Control Business license, and a valid and active State of California Department of Pesticide Regulations, Qualified Applicator certification. The applicator will be used as necessary per the Scope of Services.

K2group
Kriss Keogh, Landscape Architect and President, has provided valuable assistance in water conservation through the practice of water consumption data and analysis services. Kriss has been called upon to evaluate a variety of client requests to track and monitor water use as it relates to physical use, as well as, dollars spent. K2group is available to assist the City of Santa Clarita.

LMD Zone T-8 Valencia Summit Team Composition
Our team will consist of an Account Supervisor, Branch Manager, and two (2) full-time landscape maintenance crews, and one (1) full-time Irrigation Technician/Specialist. A minimum of 280 man-hours per week will be provided by our field crews. Services will be performed five days per week. Our team will be managed by Account Supervisor, Alonzo Aguilar, and Branch Manager, Efrain Lupercio. Two full-time crews will perform the landscape maintenance services. Each maintenance crew will consist of one (1) Landscape Maintenance Foreman and two (2) Landscape Maintenance Technician. Each maintenance crew will oversee the maintenance responsibilities within the LMD Zone. Our full-time Irrigation Technician/Specialist will be responsible for the irrigation and water management. Crew 1 will service the focal areas, and interior landscape and slopes. Crew 2 will service the perimeter slopes. Our team composition for LMD Zone T8 Valencia Summit is structured to achieve the highest efficiency, maximize productivity and allow crews to get familiarized with the service areas quickly. Provided below is crew detail. Additional staffing information is provided in Exhibit G1 Staff and Exhibit G2 Staff Hours in our Response File.

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Crew Detail
Landscape Maintenance Crew #1 – Focal Areas, and Interior Landscape and Slopes 1-Full-time Landscape Maintenance Foreman
2-Full-time Landscape Maintenance Technician
Scope: Landscape maintenance and fuel modification management responsibilities

Landscape Maintenance Crew #2 – Perimeter Slopes
1-Full-time Landscape Maintenance Foreman
2-Full-time Landscape Maintenance Technician
Scope: Landscape maintenance and fuel modification management responsibilities

Irrigation Technician/Specialist
1-Full-time Irrigation Technician/Specialist
Scope: Irrigation and water management responsibilities

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Organizational Chart

Sm
art
Art
Martin Stowell
CEO
Slater Stowell
CFO
Efrain Lupercio Jr
Branch Manager/Sr
Supervisor
Foreman
Laborer
Irrigation Tech
Alonzo Aguilar
Account Supervisor
Foreman
Laborer
Irrigation Tech
Steven Avelar
Account Supervisor
Foreman
Laborer
Irrigation Tech
Juventino Orozco
Account Supervisor
Foreman
Laborer
Irrigation Tech
Carla Conway
Office Admin.

Evelyn Trinidad
Asst. Office Admin

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Equipment
Marina Landscape Services, Inc. is fully equipped with a fleet of new vehicles, power equipment and tools and also has larger equipment available in house. An outline of the vehicles, equipment and tools that will be assigned to this project is provided below. Marina Landscape Services employees are uniformed. Uniforms and Personnel Protective Equipment (PPE) shall be properly exhibited. Our Account Supervisors and Foreman are equipped with smart phone devices allowing for efficient communication to help parties exchange information quickly and help execute tasks promptly.

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Maintenance Crews Irrigation Technicians
Vehicle Vehicle
2 Ford F-250 Truck 1 Gator
2 Landscape Trailer
Small Tools
Irrigation controller remote & transmitter
Power Equipment Hand Pruners
4 Backpack Leaf Blower Loppers
4 String Trimmer Shovels (Round, Square & Trench)
4 Extension Hedge Trimmer Tool Set
2 Chain saw
2 Pole Saw Traffic Control
2 48” Mower
2 30” Mower

Small Tools
Hand Pruners
Hand Picks
Hula Hoes
Loppers
Shovels (Round, Square & Trench)
Rakes
Hand Saws
Garden Spade Forks
Pole Pruner
Hoses
Quick Couplers
Brooms
Trash Cans
Fertilizer Spreaders
Backpack Sprayers
Wheelbarrows

Traffic Control

Specialty Equipment
Walk-behind Aerators
Walk-behind De-thatchers
Pressure Washer
Bucket Truck
Dump Trucks
Commercial Grade Chippers
Dump Trailers
Front Loaders

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Facilities
With our local facilities in close proximity to the project site, we can ensure maximum service time and minimum drive time.

Corporate Office
Our corporate office is located at 25061 Avenue Stanford, Unit 10, Valencia, CA 91355.

Fleet Dispatch Facility - Coltrane
Our Coltrane Fleet Dispatch Facility is located at 23121 Coltrane Avenue, Newhall, CA 91321.

Fleet Dispatch Facility - Canyon Country
Our Canyon Country Fleet Dispatch Facility is located 28010 Tiffany Lane, Canyon Country, CA 91387.

EXHIBIT C: VIOLATION RECORDS

PROPOSAL # LMD-24-25-06
Zone T8 Landscape Maintenance
City of Santa Clarita, California

1) The last six (6) months of tailgate safety meeting sign -in sheets and topics covered must be made available UPON REQUEST. (Do not send with proposal submission at this time.)

2) In the year of 2023, what was the longest stretch of days worked without an accident in the landscape maintenance division?

_________________________________________________________________________________

3) Please provide any sustained complaints made to your company within the past four (4) years to Cal-OSHA.

_________________________________________________________________________________________

4) Please provide any sustained complaints made to your company within the past four (4) years to the California State Contractor Board in regards to your Class C-27 California Landscaping Contractor License.

_________________________________________________________________________________________

N/A
76 N/A

EXHIBIT D: PROACTIVE APPROACH FORM

PROPOSAL # LMD-24-25-06
Zone T8 Landscape Maintenance
City of Santa Clarita, California

Please explain what policies or procedures you and your company will provide to ensure your team will proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company the best for this service area and how does your company stand out from others?

_____________________________________________________________________________________________

*Attach additional pages as necessary.

Please see attached page
Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

EXHIBIT D: PROACTIVE APPROACH

Marina Landscape Services prides itself in providing the best landscape services in the industry.

Our team of qualified professionals and technicians pride themselves in servicing our customers with the most attentive, reliable and professional landscape services available in the industry.

Marina supplies our staff with up-to-date communication tools for communication efficiency, provides our team members with the newest vehicles and equipment, applies the latest horticultural and water management practices and implements advancing technologies for better efficiency and higher productivity.

Marina Landscape Services will work with the City of Santa Clarita Landscape Maintenance District administration staff in advance to determine the current state of the landscape zones to be taken over. Meetings will be scheduled as necessary between LMD representatives and the Account Supervisor and the Landscape Maintenance Foreman to start a constructive dialog that will carry over as the project is transitioned over from the departing contractor. A thorough initial inspection will be made and documented with suggestions for improvement, as necessary.

Any approved suggestions will be implemented upon the start of contract. One of the first processes Marina implements on a new contract is an irrigation audit. Our irrigation audit ensures that the irrigation is operating properly. Ensuring that the irrigation is properly operating will reduce water cost and usage, while making sure proper absorption is occurring in the plant soil. Marina’s water conservation team will be visiting the job sites to ensure all the standards are being met to insure maximum water conservation.

Marina Landscape Services will take all proactive measures to ensure that the quality of service is being met and exceeded. Marina Landscape Services Account Supervisor, Alonzo Aguilar, will be in charge of overseeing our on-site staff dedicated to this contract. Alonzo has over 30 years of experience in the landscaping industry and is very familiar with the LMD Zone. Alonzo manages other LMD Zones, therefore, he understands the expectations of the project site. We are certain the transition from contracts will seamless. Alonzo will visit the job sites frequently to ensure all standards are being met. When necessary, he will create punch-lists for anything that needs attention. Using this proactive method of control, we are able to keep our projects in excellent condition.

Marina Landscape Services manages many projects of which consist of streetscape and slope maintenance, irrigation and water management, as well as, fuel modification management. Our team members have the proper training, experience and equipment to manage such project sites as LMD Zone T8 Valencia Summit.

Marina Landscape Services is a local and operated full-service landscape company. Our services include landscape maintenance, installation, design, water management and arbor care. Members of our team reside in the City of Santa Clarita, and other members of our team who have worked in the City for over 15 years. We know and understand the City’s expectations and the level of service required. Our facilities are local and in close to the project sites. This ensures there is less drive time to the sites resulting in more time spent on the job.

EXHIBIT E: DESIGNATION OF SUBCONTRCATORS

PROPOSAL # LMD-24-25-06
Zone T8 Landscape Maintenance
City of Santa Clarita, California

Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perfo rm work or labor or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid . If no Subcontractors will be used fill out the form with NA. Please add additional sheets if needed.

Subcontractor

DIR Registration No. Dollar Value of Work

Location and Place of Business

Bid Schedule Item No’s: Description of Work
License No.

Exp. Date: / / Phone ( )
Subcontractor

DIR Registration No. Dollar Value of Work

Location and Place of Business

Bid Schedule Item No’s:

Description of Work
License No.

Exp. Date: / / Phone ( )
Subcontractor

DIR Registration No. Dollar Value of Work

Location and Place of Business

Bid Schedule Item No’s: Description of Work
License No.

Exp. Date: / / Phone ( )

NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.

Craig Crotty Arbor Culture
LMD-24-25-06
Certified Arborist
WE-0749A
06/30/2027
(818) 636-4917
Wildlife Management Professionals
4505 Industrial St Ste #2A, Simi Valley, CA 93063
LMD-24-25-06
Weed and Pest Control
QAL #151824
12/31/2025
(805) 813-1785
424 Mesa Lila Road, Glendale, CA 91208
EXHIBIT F: REFERENCES - REVISED

PROPOSAL # LMD-24-25-06
Zone T8 Landscape Maintenance
City of Santa Clarita, California

The following are the names, addresses, and telephone numbers of three public agencies for which the proposed company has performed work of a similar scope and size within the past five (5) years. Please do not include City of Santa Clarita staff as a refe rence. The references shall demonstrate that the company (proposer) has a minimum of five (5) years’ experience in the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the ability to complete work of the type and scope being proposed under the terms of this contract. If necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Fill out this form completely and upload it with your proposal.

1. _________________________________________________________________________________ Name and Address of Owner / Agency

_________________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project

_________________________________________________________________________________ Contract Amount Type of Work Date Started Date Completed

2. _________________________________________________________________________________ Name and Address of Owner / Agency

_________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project

_________________________________________________________________________________ Contract Amount Type of Work Date Started Date Completed

3. _________________________________________________________________________________ Name and Address of Owner / Agency

_________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project

_________________________________________________________________________________ Contract Amount Type of Work Date Started Date Completed

The following are the names, addresses, and telephone numbers of all brokers and sureties from whom PROPOSER intends to procure insurance bonds:

_____________________________________________________________________________________

City of Culver City- Parks, Recreation & Community Services/9770 Culver Boulevard, Culver City, CA 90232-0507 $22,440/month
City-wide landscape maintenance services
and fuel modification management
2018
Current
Dani Cullens, Recreation & Community Services Manager (310) 253-6471 City of Santa Clarita - LMD ZoneT68/23920 Valencia Blvd. Ste. 295, Santa Clarita, CA 91355-2196 Special Districts Division (661) 290-2200
Current
11/2023
City of Santa Clarita - LMD ZoneT69/23920 Valencia Blvd. Ste. 295, Santa Clarita, CA 91355-2196 Special Districts Division (661) 290-2200
$25,485/month
Landscape maintenance, irrigation,
and fuel modification management
Landscape maintenance, irrigation,
and fuel modification management
11/2023
$5,735/month
Current
MaxPro Insurance Solutions, 25129 The Old Road Rd. #220, Stevenson Ranch, CA 91381 (661) 425-9153

EXHIBIT G1: STAFF

PROPOSAL # LMD-24-25-06
Zone T8 Landscape Maintenance
City of Santa Clarita, California

Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman, certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation specialist, etc.

1. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

2. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

3. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

4. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

5. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

6. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

7. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

Alonzo Aguilar
Account Supervisor
Martin Stowell
CEO
Slater Stowell
CFO
WeatherTrak Certified (Basic WeatherTrak System Introduction) C-27 License #492212
Efrain Lupercio, Jr
Branch Manager
30 years experience
BS Environmental Horticultural Science & C-27 Licensed Contractor Jose M.

Irrigation Specialist
WeatherTrak Certified (Basic WeatherTrak System Introduction; Certified OptiFlow Training Level 1-3; Controller Installation Training; FlowLink Installation Training; Flow3 Installation Training) Landscape Maintenance Foreman (Crew #1)
20 years experience
Bryan R.

Roberto T.

Landscape Maintenance Technician (Crew #1)
10 years experience

8. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

9. Name______________________________________ Job Title________________________________

License/Certificates__________________________________________________________________

10. Name______________________________________ Job Title_______________________________

License/Certificates_________________________________________________________________

11. Name______________________________________ Job Title_______________________________

License/Certificates__________________________________________________________________

12. Name______________________________________ Job Title_______________________________

License/Certificates__________________________________________________________________

13. Name______________________________________ Job Title_______________________________

License/Certificates__________________________________________________________________

14. Name______________________________________ Job Title_______________________________

License/Certificates__________________________________________________________________

15. Name______________________________________ Job Title_______________________________

License/Certificates__________________________________________________________________

*Attach additional pages as necessary for additional personnel.

Rene M.
5 years experience
Cesar V.

Landscape Maintenance Foreman (Crew #2)
15 years experience
10 years experience
Landscape Maintenance Technician (Crew #2)
William H.

Landscape Maintenance Technician (Crew #2)
7 years experience
Antonio R.

Craig Crotty
Certified Arborist
ISA WE-0749A
Troy Spillman
Pest Control Applicator
QAL #151824
Landscape Maintenance Technician (Crew #1)

EXHIBIT G2: STAFF HOURS

PROPOSAL # LMD-24-25-06
Zone T8 Landscape Maintenance
City of Santa Clarita, California

Fill out this form for each of the following zone(s): T8 – Valencia Summit. Labor time proposed is time working on site and does not include travel time. Attach additional pages as necessary for additional personnel.

ZONE: T8 – VALENCIA SUMMIT

Supervisors

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Crew #1

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Crew #2

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Specialty Positions

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Specialty Positions

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________

Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Account Supervisor
10 minimum
Branch Manager
5 minimum
Landscape Maintenance Foreman
40 Landscape Maintenance Technician
40 Landscape Maintenance Technician
40 Landscape Maintenance Foreman
40 Landscape MaintenanceTechnician
40 Landscape Maintenance Technician
40 40
Irrigation Specialist/Technician
Spray Technician
Certified Arborist
Focal Areas, and Interior Landscape and Slopes
Perimeter Slopes
2 1

EXHIBIT H: EQUIPMENT REQUIREMENTS

PROPOSAL # LMD-24-25-06
Zone T8 Landscape Maintenance
City of Santa Clarita, California

Additional equipment requirements for work within proposed Landscape Maintenance District or the ability of Contractor to rent/lease at no additional cost:

• Commercial grade lawn mowers with mulching blade attachment, sufficient in size to cover large turf areas
• Proper equipment required to perform pruning tasks including hand pruners, loppers, saws, pole pruners and chainsaws
• Commercial Grade Battery Powered Leaf Blowers
• All maintenance supplies for proper equipment operation • Garden Spading Forks
• Shovels
• Rakes
• Scoop Shovels (various sizes and shapes)
• Commercial Grade Chipper
• Safety equipment such as head, eye, and ear protection, work boots. Body protection such as chaps should also be used when operating chainsaws
• Irrigation controller remotes and transmitters; particularly WeatherTrak • Irrigation milliamp multimeter
• All the required tools and equipment to make minor and major irrigation repairs • All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and safety wear shall be Cal-OSHA approved

Please initial to verify acknowledgement of equipment requirements: _______________ Initials

EXHIBIT I: CERTIFICATIONS

PROPOSAL # LMD-24-25-06
Zone T8 Landscape Maintenance
City of Santa Clarita, California

Provide information on the certified arborist, chemical applicator, irrigation specialist, crew foreman, Recycled Water Users Site Supervisor, including name, certification and whether staff or subcontractor.

Additionally include:

• Proof of Contractor’s C-27 License (license number will suffice) • WeatherTrak irrigation manager, flow manager and OptiFlow training completion

1. ___________________________________________________________________________________

2. ___________________________________________________________________________________

3. ___________________________________________________________________________________

4. ___________________________________________________________________________________

5. ___________________________________________________________________________________

6. ___________________________________________________________________________________

7. ___________________________________________________________________________________

8. ___________________________________________________________________________________

9. ___________________________________________________________________________________

10. __________________________________________________________________________________

California State Contractor's License C-27 #492212, Marina Landscape Services, Inc.

Martin Stowell, CEO, C-27 License #492212, Staff
Slater Stowell, CFO, WeatherTrak Certified (Basic), Staff Efrain Lupercio, Branch Manager, Staff
Cesar V., Landscape Maintenance Foreman, Staff (Crew #2) Jose M., Irrigation Specialist, WeatherTrak Certified (Basic, Certified OptiFlow Training Level 1-3; Controller Installation Training; FlowLink Installation Training; Flow3 Installation Training), Staff Craig Crotty, Certified Arborist, ISA WE-0749A, Subcontractor Troy Spillman, QAL #151824, Subcontractor
Alonzo Aguilar, Account Supervisor, Staff
Roberto T., Landscape Maintenance Foreman, Staff (Crew #1) Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK

PROPOSAL # LMD-24-25-06
Zone T8 Landscape Maintenance
City of Santa Clarita, California

By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all p roposal specifications for Zone T8 Landscape Maintenance. The Contractor will be expected to perf orm maintenance practices and uphold the standards herein to the established specifications throughout the length of the contract.

*Supervisor’s Signature: Date:

*Estimator’s Signature: Date:

*Owner’s Signature: Date:

*All three signatures required

8/26/2024
8/26/2024
8/26/2024

EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS

PROPOSAL # LMD-24-25-06
Zone T8 Landscape Maintenance
City of Santa Clarita, California

1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City).

b. By submitting a proposal, you have reviewed the sample contract documents contained within this request for proposals and agree to be bound by the requirements set forth.

c. Questions and requests for modification of these terms must be negotiated and approved prior to proposal submission and are at the full discretion of the City.

2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you comply with and agree to be bound by these requirements. If any additional Contract documents are executed, the actual Indemnity language and Insurance Requirements may include additional provisions as deemed appropriate by City’s Purchasing Agent.

b. You should check with your Insurance advisors to verify compliance and determine if additional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the minimum required and do not in any way represent or imply that such coverage is sufficient to adequately cover the Contractor’s liability under this agreement. The full coverage an d limits afforded under Contractor’s policies of Insurance shall be available to Buyer and these Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required.

The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried by or available to the Contractor; or 2 —the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to City.

c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements and a copy of the Declarations and End orsement Page of the CGL policy listing all policy endorsements to City before work begins. City reserves the right to require full- certified copies of all Insurance coverage and endorsements.

3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials, representatives and employees (collectively “Indemnitees”) from and against any and all claims, loss, cost, damage, injury (including, without limitation, economic harm, injury to or death of an employee of CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise from or relate to (including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses and fees of expert consultants or expert witnesses incurred in

connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole or in part, from: (1) CONSULTANT’s performance of Services under this Agreement, or any part thereof; (2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectl y employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right of any person or persons in consequenc e of the use by CITY, or any other Indemnitee, of articles or Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and in particular the limitation on CONSULTANT’s duty to defend whereby such duty only arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT’s proportionate percentage of fault (except as otherwise provided in section 2782.8).

b. The foregoing indemnification provisions will not red uce or affect other rights or obligations which would otherwise exist in favor of the CITY and other Indemnitees.

c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to indemnities and insurance obligations in favo r of CITY and other Indemnitees in the exact form and substance of those contained in this Agreement.

4. INSURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain th e following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits
Commercial general liability: $1,000,000
Business automobile liability $2,000,000
Workers compensation Statutory requirement

b. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). Liability policies will be endorsed to name CITY, its officials, and employees as “addition al insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.

c. Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT

will continue to renew the insurance for a period of at least three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its o fficers, employees or agents during the time this Agreement was in effect.

d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, including endorsements, and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with California-admitted insurers with (other than workers compensation) a current A.M. Best Company Rating of at least “A:VII.”

e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the workers compensation policy which arise from work performed by CONSULTANT for CITY.

f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from paymen ts due to CONSULTANT under this Agreement or terminate pursuant to TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance requirements under this Agreement, City may terminate this Agreement immediately with no penalty.

g. Should CONSULTANT’S insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.

Furthermore, CONSULTANT must obtain replacement cov erage that meets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation. CONSULTANT must ensure that there is no lapse in coverage.

h. The CITY shall be entitled to any coverage in excess of the minimums required herein.

I have read and understand the above requirements and agree to be bound by them for any work performed for the City.

Authorized Signature: ______________________________ Date: ___________________

Printed Name: ____________________________________

8/26/2024
Efrain Lupercio, Jr
Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

Attachment A – Additional Questions

1. Further elaborate on turf management operations and weed control? Marina Landscape Services understands the importance of maintaining healthy, green and weed and pest free turf. Proper turf care practices will help prevent stressful conditions and reduce susceptibility to damage, weeds and diseases. Our team will use well maintained and clean equipment and industry standard mowing practices, implement adequate watering practices, apply a well-balanced fertilizer specific to turf and soil conditions, renovate the turf areas, and actively control weed and pest activity.

All the turf areas will be mowed weekly during the Summer and once every two weeks during the Winter. The large turf areas, such as, the park site will be mowed using 48” rotary mowers and 30” rotary mowers will be used in the smaller areas. The mowers will be set to the appropriate heights to prevent turf damage. Edging will be maintained at all times and with each mowing. The turf areas will be mowed by the onsite crews on Wednesday. The two crews will work together to ensure the turf areas are mowed early in the day to reduce any disturbance and an inconvenience to public use of the turf areas.

Weed control will consist of manual and chemical eradication, as well as, the adoption and implementation of proper turf care and horticultural practices. Pre-emergent and post- emergents will be used when needed. All of the equipment for this project will new and designated to this project only. After each mowing event, all the equipment will be washed and properly serviced and maintained. This practice will help reduce the emergence and spread of weeds. Ensuring the turf is being properly watered, not under or over watered, will be also be instrumental in weed control. The renovation of the turf areas will also be beneficial to the health of the turf. In the renovation process, the turf areas will be dethatched, aerated and overseeded. The dethatch will remove the thatch and noxious weeds. The aeration will help with oxygen intake, water penetration and reduce compaction. The application of the well-balanced fertilizer and established fertilizer program will supplement the turf areas with the proper nutrients to encourage a greener and healthier turf. Our comprehensive Maintenance Schedule found in the Response File provides additional information on timeframes of these services.

2. Please describe what you consider “fully” completing a rotation area. If your proposed rotation is unattainable, how will you adjust your operation to continue meeting contract specifications?
Marina Landscape Services understands the importance of meeting the contract specifications. A complete rotation consists of weekly mowing, pruning and trimming of plant material as needed, removal of weeds, skirting trees as needed, and the inspection and clearance of v-ditches, and litter pick-up. If our proposed rotation is unattainable, we have the resources to have “floating crews” with the purpose of providing additional support to our projects when needed. If needed, we are committed to providing additional manpower to ensure we stay on schedule and comply with our contractual obligations.

We prepared a comprehensive Maintenance Schedule and Rotation Schedule that will serve as a user-friendly guideline for our maintenance team to follow. The schedules also serve as an essential communication tool for Special Districts to have an understanding of our service rotation. The Rotation Schedule is an illustration of our weekly maintenance Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

rotation. Our weekly maintenance rotation assures maximum property coverage. Our Maintenance Schedule outlines the daily, weekly, monthly, semi-annual and annual timelines for our landscape maintenance operations. Copies of our Maintenance Schedule and Rotation Schedule are included in our Response File.

3. The focal areas within T8 are highly visible area that require routine/constant attention to keep them aesthetically pleasing, which includes weed-free, mulched, and plant material that is properly pruned, healthy and vigorous. How will you balance the slope work with the work required for the focal areas with your proposed staff hours?
Our team composition for LMD Zone T8 Valencia Summit consists of two full-time landscape maintenance crews and a full-time Irrigation Technician/Specialist. One landscape maintenance crew (Crew #1) will be responsible for the maintenance of the focal areas, and the interior landscape and interior slopes. Crew #1 will dedicate (120) man-hours per week to the focal areas, and interior landscape and slopes. Our second landscape maintenance crew (Crew #2) will service the perimeter slopes. Crew #2 will dedicate (120) man-hours per week to the perimeter slopes. The Irrigation Technician/Specialist will dedicate (40) man-hours to the zone. Our crew structure and the allotted staff hours will allow us to equally service the high visibility areas, as well as, to attend to the slope maintenance requirements. We are confident this crew structure will be the most efficient and generate the maximum productivity. Additional staffing information is provided in the Crew Detail, and Exhibit G1 Staff and Exhibit G2 Staff Hours in our Response File.

4. How do you plan on addressing drainage concerns on slopes to ensure devices function properly and prevent any possible water damage? How will you mitigate erosion on slopes?
Marina Landscape Services prides itself on being proactive. Our crew members are trained to conduct daily site inspections and identify and be observant of any areas of concern. The crews are trained to clean the storm drains, v-ditches, and inspects the slopes for erosion issues during our maintenance rotation, as well as, before, during, and after rain events.

During inclement weather events, the crew members are actively monitoring the project site to identify any potential hazards. Should an area of concern be identified, the Landscape Maintenance Foreman will report it to the Account Supervisor. The Account Supervisor will report it to Special Districts so a preventative plan or corrective action can be implemented.

5. Please elaborate and further explain your method for overgrown plant material? Marina Landscape Services will conduct a thorough assessment of the zone and identify and inventory areas and type of plant material that is overgrown. A report will be generated and a meeting will be scheduled with Special Districts to construct and implement an action plan based on the areas of priority and the type of plant requiring attention. Our crews will trim and prune plant material as they work in areas throughout the zone to help alleviate the areas of overgrown plant material. Our crews take advantage of the Winter months to heavily prune and trim while the plant material is dormant. This prevents the plant material from sustaining damage and it allows us to have better control of plant Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

growth through the Spring and Summer months when the plants are actively growing. As previously mentioned, Marina Landscape Services has the resources to provide additional manpower if needed.

6. Describe your plan for controlling weed growth on irrigated slopes? Manual eradication is our preferred form of weed control, however, if chemical treatment is needed, Marina Landscape Services will consult with our team of Qualified Applicators for proper application recommendations using the least toxic and most target-specific pesticides. Our proposed crew structure will help us achieve on-going slope maintenance to help control weed activity. The implementation of proper watering practices will also be beneficial for weed control.

7. What improvements do you anticipate making in the first year of service if awarded the contract after your review of the area?
As the new service provider our goal is to make a visible and immediate impact. Knowing the focal areas are of high visibility and importance it will be our objective to assure these impact areas are immediately trimmed, weed free and mulched. We pride ourselves on our quality and water management practices. We have been successful in reducing water usage for many of our projects. It will be our goal to find and implement additional water saving solutions. To help achieve this goal, our Irrigation Technician/Specialist will conduct a thorough audit of the irrigation system to ensure the plant material is receiving an adequate amount of water, and the irrigation controllers are set to proper specifications and ensure the irrigation components are operational. Upon our site inspection of the zone, it was noted there are areas of overgrown plant material and others areas in need of additional maintenance. We will work closely with Special Districts to address these areas. We are confident our proposed team composition and staff hours will help us address the areas that need additional attention. Our ultimate goal is to assure we are maintaining the zone to industry standard and contractual obligations.

DOCUMENTS CHECKLIST

PROPOSAL # LMD-24-25-06
Zone T8 Landscape Maintenance
City of Santa Clarita, California

In addition to the items requested for the proposal the following documents are required to be completed and submitted by the proposer.

The following documents must be provided by ALL proposers:

Uploaded via BidNet (see Section D: Exhibits)
 Response File
 Cost File(s) – to be submitted separately from the Response File:
o Exhibit A: Cost Proposal
o Exhibit A2: Alternate Cost Proposal
o Exhibit B1: Additional Pricing
o Exhibit B2: Additional Pricing Continued
 Exhibit C: Violation Records
 Exhibit D: Proactive Approach Form
 Exhibit E: Designation of Subcontractors
 Exhibit F: References
 Exhibit G1: Staff
 Exhibit G2: Staff Hours
 Exhibit H: Equipment Requirements
 Exhibit I: Certifications
 Exhibit J: Acknowledgement & Acceptance of Scope of Work  Exhibit K: Notice to Proposers Regarding Contractual Requirements 
Maintenance Schedule(s)
-
Daily, Weekly, Monthly, Semi-A
nnual, Annual (see examples in
Section E)

Rotation Schedule (Maintenance Map showing frequency of work within designated  areas/sections)
 All signed addendums (if any) – Digitally acknowledged on BidNet in addition to uploaded via BidNet

The following documents must be provided by the AWARDEE ONLY (With Agreement) Delivered to City Hall, Attn: Dan Hamrick
 Maintenance Agreement
 Insurance Required by Contract
 W-9 Form
 Fringe Benefit Statement

Project Name
Irrigation Technician Name of
Sprinkler typeStation Flow (gpm)High Pressure (psi)Low Pressure (psi)Broken pipesMissing/broken heads Missing nozzlesClogged nozzleHead AdjustmentLow head drainageLeaking seals/fittingsSpray defelected/blockedSunken headTitled headsMismatched headsSpray/rotor separation Spacing uneven Valve malfunction Mainline Station # 1
Station # 2
Station # 3
Station # 4
Station # 5
Station # 6
Station # 7
Station # 8
Station # 9
Station # 10
Station # 11
Station # 12
Station # 13
Station # 14
Station # 15
Station # 16
Station # 17
Station # 18
Station # 19
Station # 20
Station # 21
Station # 22
Station # 23
Station # 24
Station # 25
Station # 26
Station # 27
Station # 28
Station # 29
Station # 30
Station # 31
Station # 32
Irrigation System Audit Worksheet
Date
Controller ID/ Name
Page
Notes
Marina Landscape Services, Inc.

Serving Santa Clarita · Los Angeles · Orange County · Northern California License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 · Valencia, CA 91355

MAINTENANCE SCHEDULE
LMD ZONE T8 VALENCIA SUMMIT

CREW #1

ZONE TASK SERVICE DAYS
T8 MAINTENANCE & IRRIGATION MONDAY, TUESDAY, THURSDAY & FRIDAY T8 MOW & IRRIGATION WEDNESDAY

CREW #2

ZONE TASK SERVICE DAYS
T8 MAINTENANCE & IRRIGATION MONDAY, TUESDAY, THURSDAY & FRIDAY T8 MOW & IRRIGATION WEDNESDAY

MAINTENANCE SCHEDULE

LANDSCAPE MAINTENANCE OPERATIONS FREQUENCY JAN FEB MAR APR MAY JUN JULY AUG SEP OCT NOV DEC Mowing
Spring/Summer/Fall Weekly
Winter Every 2 Weeks
Edging
Spring/Summer/Fall Weekly
Winter Every 2 Weeks
Weed Control As Needed
Insect/Disease Control As Needed
Aerating 2X/Year
Thatch Removal 2X/Year
Irrigation Monthly or As Needed
Fertilization 4X/Year
Turf Reseeding 2X/Year
Pruning As Needed
Roses 1X/Year
Trimming As Needed
Disease and Insect Control As Needed
Weed Control As Needed
Shrub and Ground Cover Replacement Upon Request
Fertilization 2X/Year
Irrigation Monthly or As Needed
Recycling As Needed
Renovation As Needed
Ornamental Grass Care Late Winter/Early Spring
Tree Maintenance As Needed
Fertilization; Balanced organic 10-6-4 ratio with trace element 1X/Year Tree Replacement Upon Written Notification
Olive Tree Spraying Upon Request
Fireblight Treatment Upon Request
Oak Tree Pruning Permit Upon Request
Tree Pruning/Trimming As Needed
Street Tree Wells As Needed
Open Space Maintenance Periodic
Fuel Modification Maintenance Routinely
Manufactured Slopes Maintenance Routinely
Trash Removal Daily
Curb and Gutter Maintenance Weekly
Fence Clearance As Needed
Walkway and Crack Maintenance Weekly
Removal of Leaves Weekly
Drainage System & Maintenance Monthly

TREE CARE

TURF CARE

SHRUB AND GROUNDCOVER MAINTENANCE

NATURAL, BRUSHED, MANUFACTURED, HYDROMULCHED SLOPE CARE

GENERAL CLEAN-UP
Contractor Inspection Weekly
Contractor and Special Districts Inspection Monthly
Inspection Monthly
Audit 2X/Year
Repairs As Needed
Clean controller cabinets and valve boxes Annually
Controller Inventory Reports Upon Request
Walkway and Service Roads 1X/Week or As Needed
Drainage System Monthly
Graffiti Removal As Needed

GRAFFITI ERADICATION AND CONTROL

MAINTENANCE INSPECTIONS

WATER MANAGEMENT AND IRRIGATION SYSTEM MAINTENANCE AND REPAIR

MAINTENANCE AND REPAIR OF WALKWAY, SERVICES ROADS, AND DRAINAGE SYSTEM

Addendum No. 1
August 15, 2024

PROPOSAL # LMD-24-25-06

Addendum No. 1

RFP # LMD-24-25-06
Zone T8 Landscape Maintenance
City of Santa Clarita, California

This addendum must be acknowledged via BidNet and should be included with the bid response.

There was a non-mandatory, pre-bid meeting on August 13, 2024 beginning at 10:00 AM (PT). The meeting was via Zoom.

Attending Staff:
• Michele Arima – Buyer, Administrative Services
• Mariela Delgado – Administrative Analyst, Neighborhood Services • Jaclyn Abston – Buyer, Administrative Services
• Dan Hamrick – Landscape Maintenance Specialist, Administrative Services • Mike Choate – Project Development Coordinator, Administrative Services • Andrew Saiz – Landscape Maintenance Specialist, Administrative Services

Attending Vendors:
• Ricardo Escobedo, Mariposa Landscapes
• Alex Lazo, AHL
• Heidi Van Syoc, Stay Green
• Adam Budniak, Landcare
• Ron McRae, Oakridge Landscape, Inc.

Item 1: The following questions were asked and answered.

Q1) Tree care specs: What is the contractor responsible for regarding the maintenance? A1) Per the RFP specs the contractor is responsible for 12' foot from the ground for tree maintenance. Anything above 12' is the responsibility of Urban Forestry.

Q2) Irrigation Repairs: Are irrigation repairs all-inclusive labor and materials, or can labor be charged?
A2) Per the RFP specs, all irrigation repairs are to be all-inclusive labor and equipment.

Item 2: Please reference revisions made to page 65 EXHIBIT F: REFERENCES.

Added language: Please do not include City of Santa Clarita staff as a reference.

Item 3: The following updates have been revised to Section 1.5 Inclement Weather and Adverse Conditions on page 14-15 within the Scope of Work:

UPDATE – SECTION 1.5 INCLEMENT WEATHER AND ADVERSE CONDITIONS Revised language in bullet point 3 with the following:
• Contractor shall not perform any operations during unsafe working conditions which may risk individuals or result in damage to property/landscape.

Addendum No. 1
August 15, 2024

PROPOSAL # LMD-24-25-06
• Unless determined to be an unsafe working condition, on days of light precipitation and/or forecasted rain the contractor shall continue to be present as scheduled performing alternative tasks, such as but not limited to the following; monitoring of drainage devices, drain inlet clearing, maintaining/cleaning of walkways, debris removal within planting areas, hand pruning of shrubs, etc., or as directed by Special Districts.

• During periods of extremely adverse and inclement weather, the Contractor shall be present with minimum of two staff members performing inspections of the maintained areas, as well as monitoring the overall state of the zone and reporting any c oncerns in regards to safety or property damage during regular assigned hours.

•Contractor shall report any storm damage or issues related to inclement weather/adverse conditions to Special Districts within 24 hours of occurrence. All storm damages must be photo documented prior to any removal or clean up. If remedial work is required beyond the scope of the contract, it may be paid as additional work upon approval by Special Districts.

Item 4: Please provide answers to Attachment A: Additional Questions and submit under General Attachments in Response File Submission.

Item 5: Please review Attachment B: Revised Map showing Alternate Schedule to exclude.

The following was reviewed:
• Project scope of work
• Proposal guidelines
• References

Additional attachments/exhibits:
• EXHIBIT F: REFERENCES REVISED
• Attachment A – Additional Questions
• Attachment B – Revised Map Alternate Schedule to Exclude

END OF ADDENDUM

This addendum must be acknowledged via BidNet and should be included with the response.

____________________________________ ____________ Contractor’s Representative Date

____________________________________
Company Name
Marina Landscape Services, Inc.
8/26/2024
EXHIBIT F: REFERENCES - REVISED