Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: October 8, 2024
SUBJECT: SECURITY SERVICES CONTRACT FOR CITY PARKS AND
FACILITIES
DEPARTMENT: Neighborhood Services
PRESENTER: Amber Rodriguez
RECOMMENDED ACTION
City Council:
1. Award a two-year contract to Good Guard Security, Inc., to provide security services for the City of Santa Clarita parks and facilities in the amount of $1,910,551, and authorize a contingency in the amount of $191,055, for a total contract amount not to exceed $2,101,606.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount inclusive of contingency, plus an adjustment consistent with the appropriate Consumer Price Index upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) contracts unarmed security guard services for various City parks, facilities, and events. The presence of an appropriately uniformed security guard is expected to serve as a visible deterrent, reduce the threat of injury to the public, and prevent damage, vandalism, and loss of property within the parameters of each service location.
The security service provided for 38 City parks involve:
• Daily locking of all outside restrooms and buildings. • Inspecting daily all doors and windows.
• Providing weekly written reports to the Facilities representatives.
Moreover, guards will be responsible for responding to any alarms activated at park sites.
The security services provided for the City’s Metrolink stations and the Old Town Newhall parking structure will involve monitoring heavily trafficked locations, restroom facilities, bicycle lockers, parking lots, stairwells, ledges, elevators, and immediate property surrounding these areas. General duties will include:
• Responding to disturbances.
• Reporting and investigating unusual activity.
• Providing traffic control when necessary.
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified firms to provide security services at City facilities and parks. The RFP was published and circulated via the City’s e-procurement system, BidNet, on August 1, 2024. The City transmitted the solicitation to 1,852 vendors on BidNet, of which 224 vendors downloaded the RFP. Twenty companies submitted proposals for consideration.
These proposals were reviewed and evaluated based on each company’s ability to meet the City's specific security needs. Further, the RFP incorporated a multiple-criterion scoring process to ensure that the recommended contractor understood the scope of work, would dedicate an adequate number of employees to the contract, and was capable of meeting the City’s varied security demands.
An evaluation panel comprised of staff from the Facilities Maintenance Division scored the responses using the following categories of weighted criteria:
• Proposer qualifications.
• Experience with similar services.
• Staff and equipment resources.
• The thoroughness of the proposal, approach to providing sound services, and ability to provide services to meet objectives and standards.
• Cost of services provided.
The evaluation team scored the responses based on a multi-criterion point system, with the results outlined below:
Company Location Score
Good Guard Security, Inc. Chatsworth, CA 90
Absolute International Security Irwindale, CA 85
American Global Security, Inc. Chatsworth, CA 83
Aventus Security LLC Chatsworth, CA 78
Select Patrol Agency, Inc. Pasadena, CA 76
American Guard Services, Inc. Gardena, CA 74
Yosh Enterprises, Inc. San Jose, CA 71
A&A Security Group Chatsworth, CA 70
Platinum Security, Inc. Los Angeles, CA 65
Company Location Score
Golden West Security Pacoima, CA 65
Quest National Security Agoura Hills, CA 57
Crew Protection Enterprises, Inc. Santa Clarita, CA 52
Security Services Northwest, Inc. Sequim, WA 51
Adriot Private Security, Inc. Valencia, CA 45
Contact Security, Inc. Brea, CA 44
Elite Guard Security Services Irvine, CA 40
Alpha Eagle Security Consultants, Inc. Roseville, CA 39 M’Ent Group Glendale, CA 38
All Time Guards Irvine, CA 18
Allite Patrol and Security Reseda, CA 10
In reviewing proposals, the evaluation team awarded the highest score to Good Guard Security, Inc. (Good Guard Security). The team determined that Good Guard Security’s proposal offered the best overall value to meet the City’s expectations and precisely dictated how they would use technology, enhanced communication methods, and expert security measures to service all of the City’s locations and events. The Good Guard Security annual contract amount represents a two percent decrease compared to the City’s previous security services contract.
Staff completed a due diligence review of Good Guard Security’s professional references and determined that its work history meets the City’s standards and performance expectations. Based on the above, staff recommends awarding the contract to Good Guard Security.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
Adequate funds in the amount of $1,050,803 are available in Expenditure accounts 1003600- 516101 and 1007405-516101 (General Fund), 3507313-516101 (Golden Valley Open Space Maintenance District Fund), 3577312-516101 (Landscape Maintenance District), 3677307, 3677403, 3677406, 3677408, and 3677411-516101 (Areawide Fund), and 700-7407-516101 (Transit Fund) to support the parks and facilities security services contract. Funds commencing FY 2025-2026 will be contingent upon appropriations of funds by the City Council during the annual budget process.
ATTACHMENTS
FM-24-25-04 Security Contract RFP (available in the City Clerk's Reading File) Good Guard Proposal (available in the City Clerk's Reading File)