REQUEST FOR PROPOSALS
Security Contract
PROPOSAL # FM-24-25-04
TABLE OF CONTENTS
PROPOSAL # FM-24-25-04
Security Contract
City of Santa Clarita, California
SECTION A
NOTICE INVITING PROPOSALS
PROPOSAL INSTRUCTIONS
DOCUMENT CHECKLIST
SECTION B
SCOPE OF WORK
RESPONSE FORMAT AND SELECTION CRITERIA
SECTION C
NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS
REFERENCES
ACKNOWLEDGEMENT AND ACCEPTANCE OF SCOPE OF WORK
CITY OF SANTA CLARITA DISCLOSURE STATEMENT
SECTION D
SAMPLE PROFESSIONAL SERVICES AGREEMENT – STANDARD
SUBCONTRACTOR CLAUSES
SECTION E
PRICE SCHEDULE
SECTION A
RFP Information & Instructions
CITY OF SANTA CLARITA REQUEST FOR PROPOSALS
Project Name: Security Contract
Proposal #: FM-24-25-04
Dates Published: August 1, 2024
Pre-Proposal Meeting: August 13, 2024 at 11:00 AM (PT)
Last Day for Questions: August 19, 2024 before 11:00 AM (PT)
Proposal Closing: August 30, 2024 before 11:00 AM (PT)
License(s) Required: Private Patrol Operator’s License
Project Description: The City of Santa Clarita is seeking unarmed security guard services for various City facilities and events. Proposers must be able to provide all services and meet all requirements as set forth in this solicitation. It is expected that the presence of an appropriately uniformed security guard will serve as a visible deterrent and reduce the threat of injury to the public and to prevent damage and loss of property within the parameters of each service location. Specific requirements of each facility demand appropriate staffing and patrol techniques to accomplish these goals.
Bond Requirements: No
Contact Information: Jaclyn Abston | [email protected]
Specifications for this request for proposals (RFP) may be downloaded from the City’s Purchasing website at: www.bidnetdirect.com//cityofsantaclarita. Please refer to specifications for complete details and RFP requirements. The specifications in this notice shall be considered a part of any contract made pursuant thereto. A paper copy of the RFP documents is available upon request in the City Clerk’s office, suite 120.
RFP Questions must be submitted electronically via the BidNet “Question and Answer” tab.
Addenda, if issued by the CITY, will be transmitted on BidNet. Addenda must be digitally acknowledged via BidNet in addition to a printed and signed version submitted with the proposal response. If addenda are not signed and submitted with the proposal res ponse, the submission may be deemed non - responsive and rejected.
PROPOSAL INSTRUCTIONS
PROPOSAL # FM-24-25-04
Security Contract
City of Santa Clarita, California
1. SUBMITTING PROPOSALS.
1.1. The response must be submitted on this form and include all forms provided or information requested or required by the scope of work or specifications, (uploaded via BidNet).
1.2. All documentation of unit pricing or other cost breakdowns as outlined in this proposal must be submitted to support the total proposed price.
1.3. Proposals/corrections received after the closing time will not be accepted. The City will not be responsible for proposals not properly or timely, uploaded. Upon award, all submissions become a matter of public record.
2. ADDENDA. The City will not accept responsibility for incomplete packages or missing addenda. It is the vendor’s responsibility to monitor BidNet for release of the addenda prior to submission of the quote to make certain the package is complete and all required addenda are included. This information will be available via BidNet. Vendors are cautioned against relying on verbal information in the preparation of proposal responses. All official information and guidance will be provided as part of this solicitation or written addenda. Addenda, if issued by the Agency, will be transmitted via BidNet. Addenda must be digitally acknowledged through BidNet in addition to a printed and signed version submitted with the proposal. If addenda are not signed and submitted with the proposal response, the proposal may be deemed non-responsive and rejected.
3. AWARDS.
3.1. The City reserves the right to waive any informality in any proposal.
3.2. This RFP does not commit the City to award a contract, or to pay any amount incurred in t he preparation of the proposal. The City reserves the right to accept or reject all proposals received as a result of this request, to negotiate with any qualified consultant, or to cancel this RFP in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, price, or other revisions of the proposal as may result from negotiations.
The City reserves the right to extend the time allotted for the proposal, and to request a best and final offer, should it be in its best interest to do so.
3.3. The proposal may be awarded in its entirety as proposed; however, the City reserves the right to award elements of the work, independently, and to do portions “in-house.” Additionally, the City reserves the right to award subsequent work on this project based on information presented in this proposal, without recourse to a separate or subsequent RFP process, should it be in its best interest to do so.
3.4. The City may make an award based on partial items unless the proposal submitted is marked “All
or none.” Where detailed specifications and/or standards are provided the City considers them to be material and may accept or reject deviations. The list of proposals submitted will be posted on BidNet, normally within 24 hours.
4. BONDS.
4.1. When deemed necessary by the City, proposal bonds shall be furnished by all vendors in the amount of at least 10% of the total value of the proposal OR 10 % of the value of the 1st year of service for service projects, to guarantee that proposers will enter into contract to furnish goods or services at prices stated. The bonding company must be listed on Treasury Circular 570 and licensed to operate in the state of California.
4.2. Likewise, when deemed necessary, a Performance Bond and/or Material and Labor bonds may be required of the successful vendor when stated in the specification.
4.3. Original Bond or Cashier’s Check MUST be received AT CITY HALL, 23920 Valencia Blvd., Santa Clarita, CA 91355, ATTENTION SUITE 120 and marked with the words “ PROPOSAL BOND FOR” and the proposal #, NO LATER THAN the proposal due date and time, for the vendor to be considered responsive.
5. BRAND NAMES, ALTERNATIVES, OR EQUIVALENTS.
5.1. The use of the name of a manufacturer, or any specific brand or make, in describing any item contained in the solicitation document does not restrict vendors to the manufacturer or specific article, this means is being used simply to indicate a quality and utility of the article desired; but the goods on which bids/quotes/proposals are submitted must in all cases be equal in quality and utility to those referred to. This exception applies solely to the material items in question and does not supersede any other specifications or requirements cited. Materials differing from stated specifications may be considered, provided such differences are clearly noted and described, and provided further that such articles are considered by a City o fficial to be in all essential respects in compliance with the specifications.
5.2. If you plan on bidding/quoting/submitting a proposal with an alternative or equivalent product please provide the cut sheet/spec sheet or detailed product description for the p roposed product via the BidNet Q&A section. For each product proposed documentation provided must include a description reflecting the characteristics and level of quality that will satisfy the salient physical, functional, or performance characteristics of “equal” products specified in the solicitation. The proposal must also clearly identify the item by brand name (if any), and make/model number. In addition, the proposal may include descriptive literature such as illustrations, drawings, or a clear re ference to previously furnished descriptive data or information available to the City, and clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Staff will provide an answer via BidNet if the proposed product will be considered.
5.3. Any alternatives or equivalent product proposals must be made prior to the last day for questions. The City has the option of accepting or rejecting any alternative or equivalent product. Exception is mad e on those items wherein identical supply has been determined a
necessity and the notation NO SUBSTITUTE has been used in the specification section.
6. COOPERATIVE BIDDING. Other public agencies may be extended the opportunity to purchase off this solicitation with the agreement of the successful vendor(s) and the City. The lack of exception to this clause in vendor's response will be considered agreement. However, the City is not an agent of, partner to or representative of these outside agencies and is not obligated or liable for any action or debts that may arise out of such independently negotiated "piggy-back" procurements.
7. DELIVERY. Unless otherwise specified, delivery shall be D.D.P., the City of Santa Clarita, site of user division and contract delivery may begin no later than fifteen (15) calendar days from receipt of order.
8. INVOICES. Invoices will be forwarded to:
City of Santa Clarita
NS - Facilities Maintenance
Attn: Nelson Vasquez
23920 Valencia Blvd. Ste. 295
Santa Clarita, CA 91355-2196
Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms of the contract. Invoice processing begins on receipt of the material or invoice, whichever is later.
9. DEPARTMENT OF INDUSTRIAL RELATIONS REQUIREMENTS. No proposer or subcontractor/subconsultant may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5 [with limited exceptions from this requirement for proposal purposes only under Labor Code Section 1771.1(a)]. No proposer or subcontractor/subconsultant may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
10. PREPARATION. All proposals and required forms must be uploaded as laid out in the BidNet General Attachments Section.
10.1. For hard copy submissions, proposals must be typed or written in black ink except signatures.
Errors may be crossed out and corrected in ink, then initialed in ink by the person signing the proposal. In compliance with Resolution 93-9, all hard copy proposals and attachments must be submitted double-sided on recycled paper.
11. REJECTION. The City reserves the right to reject any or all proposals and to waive any informality in any proposal. The City may reject the proposal of any vendor who has previously failed to perform properly, or complete on time, contracts of a similar nature, or to reject the proposal of a vendor who is not in a position to perform such a contract satisfactorily. The City may reject the proposal of any vendor who is in default of the payment of taxes, licenses or other monies due to the City of Santa Clarita.
12. RENEWAL AND PRICING ADJUSTMENT. Contracts entered into pursuant to this RFP may be renewed annually, up to three times, in accordance with the terms of the contract. If not otherwise stated, the contract may be renewed if the new pricing of the contract does not change more than the Consumer Price Index - All Urban Consumers (not seasonally adjusted), Los Angeles Area -Riverside-Orange county area and prevailing wage rates, if applicable. The index level for the month preceding the month of solicitation advertisement will become the beginning index. The price adjustment limit will be the percentage change based on the difference between the beginning level or the adjustment level last used and the index level for the period 90 days prior to the award anniversary. The final adjusted amount will be determined by Purchasing staff. If a price adjustment is not requested prior to the award anniversary date, the previous year’s rates will apply. Proposer shall honor pro posal prices for One-Hundred and Twenty Days (120 days) or for the stated contract period, whichever is longer.
13. LITIGATION WARRANTY. The bidding vendor, by bidding, warrants that the vendor is not currently involved in litigation or arbitration concerning the vendor’s performance concerning the same or similar service to be supplied pursuant to this RFP and that no judgments or awards have been made against bidding vendor on the basis of vendor’s performance in supplying the same or similar service, unless such fact is disclosed to the City in the responding proposal. Disclosure may not disqualify the bidding vendor. The City reserves the right to evaluate proposals on the basis of the facts surrounding such litigation or arbitration and to require the selected vendor to furnish the City with a surety bond executed by a surety company authorized to do business in the State of California and approved by the City of Santa Clarita in a sum equal to one hundred percent (100%) of the contract price conditional on the faithful performance by selected vendor of the contract in the event the contract is awarded to selected vendor, notwithstanding the litigation or arbitration.
14. BEST AND FINAL OFFER . The City may request Best and Final offers based upon i mproved understanding of the offers or changed Scope of Work. Based on the initial proposals, the pre - proposal meeting, and Best and Final offers, if requested, the panel will select the proposal which best fulfills the requirements and is the best value t o the City. The City will negotiate with that seller to determine final pricing, and contract form. Because this proposal is negotiable, all pricing data will remain confidential until after award is made, and there will be no public opening and reading of Proposals. Overall responsiveness to the Request for Proposals is an important factor in the evaluation process.
15. CONTRACTOR'S LICENSE . If requested and in accordance with the provisions of California Public Contract Code Section 3300, the successful vend or shall submit proof of a Private Patrol Operator with proposal response. Failure to possess the specified license shall render the proposal as non- responsive and shall act as a bar to award the contract to any proposer not possessing said license at the time of award. As provided for in Section 22300 of the California Public Contract Code, the Contractor may substitute securities for monies withheld by the City to ensure performance under the contract.
16. SUBCONTRACTORS. For all projects, the vendor must list any subcontractors/subconsultants that will be used, the work to be performed by them, and total number of hours or percentage of time they will spend on the project.
Each proposer must submit with their proposal the following:
• The Full name of each subcontracting firm as required by Government Code, Sec. 4201, typed or legibly printed.
• The address of each firm.
• The telephone number at the place of business.
• Work to be performed by each subcontracting firm.
• Total approximate dollar amount of each subcontract.
Copies of subcontracts will be provided to the City Engineer upon their request.
17. TERMINATION. The City may terminate any purchase, service or contract with or without cause either verbally or in writing at any time without penalty.
The City of Santa Clarita’s “Terms and Conditions” is found on a separate attachment in BidNet.
DOCUMENTS CHECKLIST
PROPOSAL # FM-24-25-04
Security Contract
City of Santa Clarita, California
In addition to the items requested for the proposal the following documents are required to be completed and submitted by the proposer.
The following documents must be provided by ALL proposers:
Uploaded via BidNet (see Section C)
❑ Response File
❑ Cost File (to be submitted separately from Response File) ❑ Notice to Proposers Regarding Contractual Requirements ❑ Designation of Subcontractors/Subconsultants
❑ References
❑ Acknowledgement and Acceptance of Scope of Work
❑ City of Santa Clarita Disclosure Statement
❑ Price Schedule
❑ All signed addendums (if any) – Digitally acknowledged on BidNet in addition to uploaded via BidNet
The following documents must be provided by the AWARDEE ONLY (With Agreement) Delivered to City Hall, Attn: Nelson Vasquez
❑ Professional Services Agreement
❑ Insurance Required by Contract
❑ W-9 Form
SECTION B
Solicitation Information
SCOPE OF WORK
PROPOSAL # FM-24-25-04
Security Contract
City of Santa Clarita, California
EVENT DATE
Solicitation advertisement August 1, 2024
Pre-Proposal Meeting August 13, 2024
Last day for questions August 19, 2024
Return of proposals August 30, 2024
Evaluations of proposals September 3 - 6, 2024
Contract award September 24, 2024
*Dates are subject to change at the City’s discretion*
1. GENERAL SPECIFICATIONS - The City of Santa Clarita is seeking unarmed security guard services for various City facilities and events. Proposers must be able to provide all services and meet all requirements as set forth in this solicitation. It is expected that the presence of an appropriately uniformed security guard will serve as a visible deterrent and reduce the threat of injury to the public and to prevent damage and loss of property within the parameters of each service location.
Specific requirements of each facility demand appropriate staffing and patrol techniques to accomplish these goals.
2. PRE-PROPOSAL MEETING
There will be a non -mandatory, pre-proposal meeting taking place on August 13, 2024, at 11:00 AM PT via Zoom. The Zoom meeting information is as follows:
Join Zoom Meeting: https://santaclarita.zoom.us/j/82113658045 Meeting ID: 821 1365 8045
Passcode: 837283
3. CONTRACT - The contractor will be required to execute a contract with the City, as well as meet insurance requirements as indicated by the City. The awarded vendor will be required to provide certificates of insurance and endorsements as specified in the contract.
4. RESOURCES -
4.1. Services - Contractor agrees to provide all services requested, and shall have sufficient resources available to provide service to any location within the City of Santa Clarita.
4.2. Contractor shall have sufficient resources to provide guard service at multiple locations
simultaneously, to ensure adequate coverage is available as needed for watch and meal relief, and to provide additional guard service as may be requested from time to time for special event security, vehicle patrols, or as may otherwise be required per this solicitation.
4.3. Staff - Contractor must use their own employees. No subcontractors or independent contractors are to be used unless previously authorized by City staff.
4.4. Security Vehicles - Contractor shall have adequate vehicles as required for all service.
4.4.1. When Contractor's vehicles are in use they must display the company's logo, and the logo shall be readable from a distance of 50 feet.
4.4.2. No personal vehicles without adequate marking as noted above will be allowed.
4.5. Communication - Contractor shall provide to each security guard with any City assignment, a method of communication, such as: radios, cell phones, etc. Phones will NOT be provided by the City and any guard without a company issued communication device will be considered "unprepared for work" and will be released by staff. The contractor will be responsible for an immediate replacement guard. The City will not be liable for additional costs due to "unprepared" contractor staff. Proposer must indicate, in writing, their method of communication for guard staff with the proposal response.
4.6. Electronic Patrol Equipment-
4.6.1. The Contractor shall provide a complete electronic guard security personnel monitoring system which is able to track and monitor security personnel in real time indoors, and outdoors. It must combine GPS and RFID functionality, enabling security personnel to scan interior and exterior checkpoint tags, as well as facilitate real time location reports.
4.6.2. This electronic system must be able to provide reports with the use of a wand ID, the security guard identification, missed checkpoints or ones that have been over checked, types of incidents (i.e., doors left unlocked, suspicious activity, etc.) and a security patrol summary.
4.6.3. Substitutions may be proposed and will be evaluated as to whether they meet the Agency's requirements.
4.6.4. Contractor must describe the proposed electronic guard monitoring system that provides reports that document patrols, confirms that guards are performing as expected and
gives the Agency the documentation and accountability that helps your firm meet compliance standards and other requirements.
4.6.5. Information shall be accessible for the City to review at the end of each shift and sent to the City contract coordinator weekly. Any and all reports prepared during the term of this contract shall become the property of the City.
4.6.6. It is the Contractors responsibility to replace missing or damaged checkpoint tags at no cost to the City.
5. SUPPORT-
5.1. The contractor will be required to assign no more than a three-person team as a dedicated point of contact for the City of Santa Clarita to ensure consistent and complete customer service. Proposer must indicate, in writing, proposed team contacts with the proposal response
5.2. Alarm Response/Emergency Service Requests - The contractor must respond to requests for emergency service within 20 minutes and shall be able to provide additional 24-hour per day, seven day a week service within four (4) hours of any such request if needed due an emergency.
5.3. Replacement of Assigned Guards -If the City determines any employee is not qualified to perform the assigned work, not suitable for the assigned location, found guilty of improper conduct, or not performing to these contract specifications, the City may require the immediate replacement of any such employee.
5.3.1. The following conditions that may require replacement include, but are not limited to:
5.3.1.1. Sleeping on assignment
5.3.1.2. Bringing children or others not on duty to a City assignment
5.3.1.3. Tardiness
5.3.1.4. No shows
5.3.1.5. Absence form post during shift
5.3.1.6. Inability or failure to represent the City or assist a citizen
5.3.1.7. Usage of personal phone while on duty
5.3.1.8. Not in uniform
5.3.1.9. Uniform not presentable
5.3.1.10. Use of narcotics/drugs during shift
5.4. Reports - The contractor will be required to supply reports, upon request by City staff, a sample of which the contractor must include with this RFP as part of their response file . The report should include, but is not limited to, the following items:
5.4.1. log with arrival, breaks and leaving from assigned duty
5.4.2. precise reports of "abnormal" activities/interactions
5.4.3. any citizen or public concerns reported
5.4.4. Metro Stations, park or other City building conditions
5.5. Safety issues
5.5.1. Alarm/Emergency/Accident/Incident Reporting:
5.5.1.1. Notify the security Supervisor.
5.5.1.2. All guards will be REQUIRED to complete a separate accident or incident report and submit it to the designated City representative.
5.5.1.3. If appropriate, notify the police, paramedics, or other authorities and obtain a copy of their report and submit a legible copy, with the incident report, to the Facilities Supervisor.
6. ADDITIONAL REQUIREMENTS -
6.1. Changes: All changes to routine service hours shall be requested by the City in writing. Such requests shall be provided to contractor a minimum of 3 business days in advance. Contractor shall be paid for only those hours in which guard service is actually performed and as specifically requested by the City. When City Staff request continuation of hours/time 'on post', the approval can be received by phone. Contact the City’s facilities representative for these instances.
6.2. Training: Upon award of contract, Contractor shall meet with the City to determine the minimum level and type of training required for each service location. Guards will be required to learn and perform the site -specific procedures, which will vary from one location to another, including Metropolitan Transportation Authority (MTA) training.
6.3. Minimum Requirements for Guards: The City reserves the right to approve the placement and/or selection of guards for certain positions. All guards must present a professional appearance and demeanor. Certain positions entail a higher level of contact with the general public.
6.4. Physical Requirements: All guards posted at City facilities must be in good physical condition and capable of performing all required duties and responding to emergency situations.
Routine activities typically include foot patrol, climbing stairs, and accessing roof areas through roof panels and climbing ladders. Observation duties require good vision and hearing. Guards must be able to lift 50 lbs minimum.
6.5. Uniforms: Uniforms are required. Uniform shall include shirt, pants, badge, jacket, and shoes.
Company logo shall be visible at all times. At City's discretion, appropriate uniforms may vary according to job site.
6.6. Supervision and Key Personnel: Contractor shall provide adequate supervision to ensure all work required is performed in accordance with these specifications. Contractor shall provide the City’s designated facilities representative with a list of responsible personnel who may be contacted by the City on a 24 -hour per day and 7-day per week basis, in the event of an emergency or to respond to requests for additional services. The Contractor will update this list as changes occur.
6.7. Keys: In the event of a lost or stolen key/fob, the contractor will be responsible for reimbursing the City for all costs, including rekeying all locks as required, and the replacement of all keys/fobs.
6.8. Billing: Invoices shall be sent no more than 15 days after security service work has been complete
6.9. Electronic Patrol Equipment
6.9.1.1. The Contractor shall provide a complete electronic guard security personnel monitoring system which is able to track and monitor security personnel in real time indoors, and outdoors. It must combine GPS and RFID functionality, enabling security personnel to scan interior and exterior checkpoint tags, as well as facilitate real time location reports.
6.9.1.2. Guards are required to make scheduled rounds every hour, including stopping at each checkpoint tag.
6.9.1.2.1. Report information shall be accessible for the City to review at the end of each shift and sent to the City contract coordinator
7.0. METROLINK STATIONS
7.0.1. Physical Area of Responsibility: The areas for which the security officer is responsible at the Metrolink Stations include the passenger platform areas, restroom facilities, bicycle lockers, parking lots, roadways and immediate property surrounding these areas.
The areas for which the security officer is responsible for the parking structure include stair wells, ledges, openings, elevator, bicycle lockers, parking lots and immediate property surrounding these areas.
7.2.2. General Duties: Security Guards must be visible to the public at all times. While buses and/or trains are in the station, the Security Guard will be out on the platform area and patrolling bus/ train loading areas. Special attention should be directed to the tracks to advise passengers to stay away from the train tracks and out of path of travel for the buses. because the first responsibility of a security guard on post is to ensure the safety, and orderly use of the mass transit services (buses, trains), by the commuters, extra guards may be required to watch other portions of a facility site 'out-of-view' of a single, otherwise occupied guard. Security for the Metrolinks involve providing helpful information, instructions on how to purchase tickets and direction to Metrolink visitors and commuters.
7.2.3. Disturbances: Any disturbance will be must be approached with cation, and, if needed, reported to the Sheriff's Department. Theft, vandalism, and any other criminal activity must be reported immediately to the Neighborhood Facilities Supervisor. The City will provide the security services company a prioritized contact list, to be available at each guard post. Record all observed activities on send via email or guard monitoring system.
7.2.4. Routine Patrol: During routine patrol of the facility, and while buses are on site and while commuters are waiting for the arrival of trains or buses, the guard shall observe and report any unusual activities or incidents on a "Field Incident Report." After the buses and/or trains have left the station, the Security Guard must also conduct a walk- through of the facility and parking lot, making written notes of potentially hazardous conditions, landscape and maintenance needs, etc., and submit them through
electronic portal or/and email them to the address provided. **All areas of a post responsibility must be observable and reportable at all times. The Saugus Metrolink Train Station requires additional security staff to patrol non -platform areas (lower sections, parking lots) during times when trains are arriving and departing during peak periods. ** The guard must have coverage when taking lunch or scheduled breaks.
7.2.5. Traffic Control: Only official vehicles are allowed to park on the bus platform area.
Vehicles authorized to park include marked City of Santa Clarita fleet vehicles, Santa Clarita Transit buses, other marked Santa Clarita Transit vehicles, taxicabs, and vehicles displaying disabled placards. In the event there is good reason for any other vehicle to park on the platform, the guard shall request the driver provide photo identification and make note of the vehicle license number in the daily log
7.2.6. Public Safety: Watch for potential accidents or unsafe conditions. Any unsafe condition found should be addressed and / or barricaded and reported immediately to the Facilities Supervisor. Keep people off the railroad tracks and behind the yellow safety line except when boarding the train. Watch for patrons and vendors creating potential safety hazards and advise them that they should cease the activity.
7.2.7. Reporting: Security firm is responsible for all written daily activity reports ("diary"), and incident reports related to criminal activity, hazardous conditions, citizen reports, specific incidents, etc. ("Field Incident Report"} Security firm will provide copies of Field Incident Reports to the Facilities Supervisor on the following workday basis, by emailing to the address provided.
7.2.8. Electronic Patrol Equipment: The Contractor shall provide a complete electronic guard se curity personnel monitoring system which is able to track and monitor security personnel in real time indoors, and outdoors. It must combine GPS and RFID functionality, enabling security personnel to scan interior and exterior checkpoint tags, as well as facilitate real time location reports. Make scheduled rounds every hour, including stopping at each checkpoint tag placed in up to 5 various locations around the Metrolinks and Parking Structure. Report information shall be accessible for the City to review at the end of each shift and sent to the City contract coordinator weekly.
7.2.9. Other Duties: Hourly inspection of restrooms. Contact the Facilities Supervisor if attention is required to clean or remove graffiti. The Security Guard will be responsible for reporting all non-working conditions to the Facilities Maintenance Team, both by phone to the voicemail number provided, and in writing to emailed to the address
provided.
Security firm may be required to pick up and dispose of litter and debris that impedes public use of the premises.
7.2.10. Hours for Each Location: The following hours are for use at the inception of this agreement, do not guarantee the actual hours of service that may be required throughout the full term of this agreement. It is likely that the hours identified below will be reduced due to the current economic uncertainty. The City will notify the Contractor of any changes/reductions to the contract.
7.2.10.1. METROLINK STATIONS / TRANSFER STATIONS:
Santa Clarita Metrolink Station
22122 Soledad Canyon Rd
Santa Clarita, CA 91350
Monday-Friday 4:30 AM to 10:00 PM
Saturday 6:30 AM Open & 7:30 PM Close
Sunday 6:30 AM Open & 7:30 PM Close
Via Princessa Metrolink Station
19201 Via Princessa
Santa Clarita, CA
Monday-Friday 4:30 AM to 10:00 PM
Saturday 6:30 AM Open & 7:30 PM Close
Sunday 6:30 AM Open & 7:30 PM Close
Jan Heidt Metrolink Station
24300 Railroad Avenue
Santa Clarita, CA 91321
Monday-Friday 4:30 AM to 10:00 PM
Saturday 6:30 AM Open & 7:30 PM Close
Sunday 6:30 AM Open & 7:30 PM Close
Vista Canyon Metrolink Station/Transfer Station
27550 ½ Vista Canyon Rd.
Santa Clarita, CA 91387
Monday-Friday 5:00 AM to 11:00 PM
Saturday 6:00 AM to 10:00 PM
Sunday 7:00 AM to 8:30 PM
*
McBean Bus Transfer Station
24550 Vista Canyon Blvd
Santa Clarita, CA 91355
Monday-Friday 5:00 AM to 11:00 PM
Saturday 6:00 AM to 10:00 PM
Sunday 7:00 AM to 8:30 PM
Vista Canyon Regional Transit Center
27550 Vista Canyon Blvd
Santa Clarita, CA 91387
Monday-Friday 5:00 AM to 11:00 PM
Saturday 6:00 AM to 10:00 PM
Sunday 7:00 AM to 8:30 PM
No guard service on Thanksgiving & Christmas day*
*Other days and hours as required
7.1 ALARM RESPONSE FOR OTHER CITY OWNED BUILDINGS-
7.0.1. Contractor shall respond to all facility alarms within 20 minutes when notified by Alarm Services Dispatch. Contractor will give a written report, on the following workday of each incident, to the respective supervisor. If discovered that vandalism or a break-in has occurred, the contractor shall notify the respective supervisor immediately. Alarm responses will be from Monday through Friday after 5PM and all -day Saturday and Sunday.
7.0.1.1. CITY OWNED BUILDLINGS:
Public Works Corporate Yard
25563 Ave Stanford
Santa Clarita, CA 91355
SCVTV Channel 20 Studios
22505 14th Street
Santa Clarita, CA 91321
Arts & Events Offices/Santa Clarita Business Incubator
22704 Nineth Street
Santa Clarita, CA 91321
Transit Maintenance Facility
28283 Alta Vista
Santa Clarita, Ca 91355
7.2 ARTS & EVENTS
7.2.1 Events*
Concerts in the Park
Dates Required Hours
Friday, July 5 6:00 PM to 7:00 AM (13 hours) – 1 Guard
Saturday, July 6 5:00 PM to 10:00 PM (6 hours) – 1 Supervisor 6:00 PM to 10:00 PM (4 hours) – 5 Guards
Saturday, July 13 5:00 PM to 10:00 PM (6 hours) – 1 Supervisor 6:00 PM to 10:00 PM (4 hours) – 5 Guards
Saturday, July 20 5:00 PM to 10:00 PM (6 hours) – 1 Supervisor 6:00 PM to 10:00 PM (4 hours) – 5 Guards
Saturday, July 27 5:00 PM to 10:00 PM (6 hours) – 1 Supervisor 6:00 PM to 10:00 PM (4 hours) – 5 Guards
Saturday, August 3 5:00 PM to 10:00 PM (6 hours) – 1 Supervisor 6:00 PM to 10:00 PM (4 hours) – 5 Guards
Saturday, August 10 5:00 PM to 10:00 PM (6 hours) – 1 Supervisor 6:00 PM to 10:00 PM (4 hours) – 5 Guards
Saturday, August 17 5:00 PM to 10:00 PM (6 hours) – 1 Supervisor 6:00 PM to 10:00 PM (4 hours) – 5 Guards
Saturday, August 24 5:00 PM to 10:00 PM (6 hours) – 1 Supervisor 6:00 PM to 10:00 PM (4 hours) – 5 Guards
Saturday, August 26 5:00 PM to 10:00 PM (6 hours) – 1 Supervisor 6:00 PM to 10:00 PM (4 hours) – 5 Guards
Total Hours 196
Celebrate
Dates Required Hours
Friday, July 12 5:30 PM to 9:30 PM (4 hours) – 2 Guard
Friday, August 9 5:30 PM to 9:30 PM (4 hours) – 2 Guard Friday, September 13 5:30 PM to 9:30 PM (4 hours) – 2 Guard Friday, April 11 5:30 PM to 9:30 PM (4 hours) – 2 Guard Friday, May 9 5:30 PM to 9:30 PM (4 hours) – 2 Guard
Friday, June 13 5:30 PM to 9:30 PM (4 hours) – 2 Guard
Total Hours 48
4th of July Fireworks
Dates Required Hours
Thursday, July 4 11:00 AM to 7:00 PM (8 hours) – 2 Guard Total Hours 16
Cowboy Festival
Dates Required Hours
Friday, April 11
Saturday, April 12
Friday 5:00 PM to Saturday 7:00 AM (14 hours) – 2 Guard Saturday, April 12
Sunday, April 13
Saturday 5:00 PM to Sunday 7:00 AM (14 hours) – 2 Guard Total Hours 56
Event #1 TBA
Dates Required Hours
Friday, October 4
Saturday, October 5
Friday 5:00 PM to Saturday 7:00 AM (14 hours) – 2 Guard Saturday, October 5
Sunday, October 6
Saturday 5:00 PM to Sunday 7:00 AM (14 hours) – 2 Guard Total Hours 56
*Dates are subject to change at the City’s discretion
7.2.2 Equipment: The City may (or may not) provide various supplies, small tools or other equipment for use by the guard while on duty at any particular assigned post. Equipment may include items such as a telephone, or camera, as well as any other supplies deemed necessary for a particular location. All equipment shall remain at the assigned location at the end of every shift. All equipment provided by the City for use by the guard shall remain the property of the City of Santa Clarita, and in the event of loss or damage to any City owned equipment, the Security Service company shall replace or compensate City for such losses. The City is not required to provide any equipment per the contract or these specifications.
7.2.3 Key Set: The City will provide a key set/fob for the guard to access all areas if needed during the shift. Under no circumstances, shall any building key leave the premises. Do not release keys to any person for any reason.
7.2.4 Electronic Patrol Equipment:
7.2.4.1 The Contractor shall provide a complete electronic guard security personnel monitoring system which is able to track and monitor security personnel in real time indoors, and outdoors. It must combine GPS and RFID functionality,
enabling security personnel to scan interior and exterior checkpoint tags, as well as facilitate real time location reports.
7.2.4.2 Make scheduled rounds every hour, including stopping at each checkpoint tag placed in up to 5 various locations around each library site.
Report information shall be accessible for the City to review at the end of each shift and sent to the City contract coordinator weekly.
7.3 PARK FACILITIES
7.3.1 Contractor shall lock all outside restrooms and buildings after 10:00 p.m. and before 12:00 a.m. each day, inspecting all doors and windows at each park facility, securing them if found unlocked, and give a written report to the Parks Representative at the end of each week via email.
7.3.2 Contractor shall report any unlocked door or window in a written report, which is to be submitted to the Parks Representative at the end of each night via email.
7.3.3 Contractor shall lock each park facility after 10:00 p.m. but no later than 12:00 a.m. every weekday, all weekends and all holidays.
7.3.3.1 If any doors are found to be unlocked at locations with an alarm system, the security guard is required to check the entire building for intruders prior to locking the door and arming the alarm. Locations marked with (*) in locations list have an alarm system.
7.3.4 Under no circumstances shall the contractor allow anyone into the park facility buildings without permission from the Parks Representative.
7.3.5 Contractor shall respond to all facility alarms within 30 minutes when notified by Alarm Services Dispatch. Contractor will give a written report, on the following workday of each incident, to the respective supervisor- for park site incidents, to the Parks Representative. If discovered that vandalism or a break -in has occurred, the contractor shall notify the respective Parks Representative immediately. Alarm responses will be from Monday through Friday after 5:00 p.m. and all-day Saturday and Sunday.
7.3.6 Security guards will conduct themselves in a professional manner at all times. They are only present to secure the building and to report any theft or vandalism to the building supervisor. If any infraction of park rules is noted, they are only to inform the public and not to enforce these rules. The Sheriff's Department shall be contacted by the Security Guard
if any park rules need enforcing.
7.3.7 See additional guard requirements for the Skate Park at the Santa Clarita Sport Complex in the locations list below:
PARK NAME AMENITIES
1 Arboleda Trailhead Park
25200 Via Princessa 91387
Outside Restroom Building
2 Begonias Lane Park
14911 Begonias Lane 91387
Outside Restroom Building
3 Bouquet Canyon Park
28127 Wellston Drive 91350
Outside Restroom Building
4 Bridgeport Park
23521 Bridgeport Lane 91350
Outside Restroom Building
5 Canyon Country Community Center (CCCC)
18410 Sierra Highway
Community Center Building
Outside Restrooms
6 Canyon Country Park
17615 West Soledad Canyon Road 91350
Outside Restroom Building
7 Central Park Sports & Maintenance Offices
27150 Bouquet Canyon Road 91350
Park Division Office and Maintenance Shop
Sports Office and Outside Restroom Building
Concession Stand and Outside Restroom Building
Outside Restroom Building by dog park
Outside Restroom by Basketball Courts
8 Chesebrough Park
23505 Sunset Hills Drive 91354
Outside Restroom Building
9 Circle J Ranch Park
22651 Via Princessa 91350
Outside Restroom Building
10 Copper Hill Park
21380 Copper Hill Drive 91350
Outside Restroom Building
11 Creekview Park
22220 Park Street 91321
Outside Restroom Building
12 The Cube – Ice and Entertainment Center
27745 Smyth Drive 91355
Entertainment building
13 David March Park
28310 North Via Joyce Drive 91350
Outside Restroom Building
14 Duane R. Harte Park at River Village
26401 Riverrock Way 91350
Outside Restroom Building
15 Fair Oaks Park
17468 Honey Maple Street 91387
Outside Restroom Building
16 Golden Valley Park
27227 Five Knolls Drive 91351
Outside Restroom Building
17 Newhall Community Center
22421 Market Street 91325
Recreation Building
The Community Center closes at 8:00 pm. City
staff will lock the doors and set the alarm when
leaving each night.
18 Newhall Park
24923 Newhall Ave 91321
Sports and Aquatics Building
Gym/Outside Restroom Building
Concession Stand and Restroom Building
Park Maintenance Shop
Recreation Building Office
19 Newhall Parking Structure Parking Structure
22551 9th Street 91321
20 North Oaks Park
27824 North Camp Plenty Rd.
Aquatics Building
Recreation Building
Outside Restroom Building
21 Oak Spring Canyon Park
28920 Oak Spring Canyon Road 91387
Outside Restroom Building
22 Old Orchard Park
25023 Avenida Rotella 91355
Recreation Building/Office
Outside Restroom Building
23 Pacific Crest Park
29051 Garnet Canyon Road 91390
Outside Restroom Building
24 Pamplico Park
22444 Pamplico Drive 91350
Outside Restroom Building
25 Plum Canyon Park
18819 Skyline Ranch Rd. 91351
Outside Restroom Building
26 Santa Clarita Park
27285 Seco Canyon Road 91350
Recreation Building
Outside Restroom Building
Aquatics Building
27 Santa Clarita Sports Complex
Aquatic Center
20850 Centre Pointe Parkway 91350
Gymnasium (Gym)
20870 Centre Pointe Parkway 91350
Skate Park
20840 Centre Pointe Parkway 91350
The Centre (Activity Center)
20880 Centre Pointe Parkway 91350
Aquatic Building and equipment room
Activity Center
Gymnasium Building
Santa Clarita Skate Park/Outside Restrooms
The security company will be responsible for
closing the entry gate to the Santa Clarita Skate
Park and its adjoining bathrooms year-round,
seven nights per week, including all holidays. The
Skate Park closes nightly at 8:30p.m. and the
lights turn off automatically at 8:30 p.m. Guard
will be expected on site no later than 8:45 p.m.
to lock the Skate Park entry gate and adjoining
bathrooms
Guard is required to clear the park of Skate Park
users and individuals in the restrooms after 8:30
p.m. before locking the entry gate
During various times throughout the
year, and at an expected additional
cost, the security company may be
asked to post a guard(s) at the Santa
Clarita Skate Park or Aquatic Center to
assist in preventing users from entering
because of special events, filming, or
closure of the park for disciplinary
purposes, etc.
28 Skyline Ranch Park
18355 Skyline Ranch Rd. 91351
Outside Restroom Building
29 Tesoro Adobe Historic Park
29350 Avenida Rancho Tesoro 91354
Outside Restroom Building
30 Todd Longshore Park
28151 Whites Canyon Rd. 91351
Outside Restroom Building
31 Valencia Glen Park*
23750 Via Gavola 91355 Recreation
Recreation Building
Outside Restroom Building
Aquatics Building
32 Valencia Heritage Park
24155 Newhall Ranch Rd. 91354
Outside Restroom Building
33 Valencia Meadows Park*
25671 Fedala Road 91355
Outside Restroom Building
Aquatics Building
34 West Creek Park
24247 Village Circle 91354
Outside Restroom Building
35 Vista Canyon Park
16950 Lost Canyon Road 91387
Outside Restroom Building
36 Vista Canyon Parking Structure
17235 Rouse Place 91387
Parking Structure
37 West Creek Park
24274 Village Circle 91354
Outside Restroom Building
RESPONSE FORMAT AND SELECTION CRITERIA
PROPOSAL # FM-24-25-04
Security Contract
City of Santa Clarita, California
1. RESPONSE FORMAT - Listed below is the organization of the response and cost files is described in this section of the RFP. All potential vendors must follow this format.
1.1. RESPONSE FILE:
1.1.1.Introduction - A general introduction and description of the proposing Company shall be provided. The format of the introduction is at the discretion of the consultant.
1.1.2.References - Proposer must provide at least three references with the proposal response, where contractor provides onsite security services for similar facilities.
1.1.3.Work History - Please list all recent and current contracts held by the proposing Company that are similar in nature to the City’s Scope of Work.
1.1.4.License - The proposer shall submit a copy of a current Private Patrol Operators License issued by the California Department of Consumer Affairs with the proposal response. All guards posted at City facilities shall carry photo identification.
1.1.5.Guards and Field Supervisors - The proposer shall submit photos and background, including the California Guard Card, on all employees who may be sent to any City site or facilities with the proposal response. Should staff have any concerns with prospective guards, all concerns will be discussed prior to award. The City reserves the right to regulate all guards submitted by the proposer.
1.1.6.Offsite Personnel - Describe the activities of the designated Contract Manager, support, and supervisor personnel.
1.1.7.Equipment - Provide a list of all proposed equipment including but not limited to; Security Vehicles, Communication Devices, and Electronic Patrol Equipment.
1.1.8. Training Plan - Provide an outline of the proposed training plan for all Guards and Field Supervisors.
1.1.9.Uniforms - Provide a photo or a mockup composite of the proposed uniforms.
1.1.10. Reports - The contractor will be required to supply reports, upon request by City staff, a sample of which the contractor must include with this RFP as part of their response file.
1.2. COST FILE – The Proposer shall complete the Price Schedule found in the RFP document.
The Price Schedule page shall be signed by an individual authorized to bind the consultant. The quoted costs shall include all services and deliverables as laid out in the scope of work.
2. SELECTION CRITERIA - The overall criteria are listed below. As proposals are considered by the City to be more equal in their technical merit, the evaluated cost or price becomes more important so that when technical proposals are evaluated as essentially equal, cost or price may be the deciding factor.
Failing to provide any of the required information will reduce the overall vendor score and may be grounds for disqualification. Any statement which is proven to be false may be grounds for disqualification.
2.1. SCORING CRITERIA:
2.1.1. Proposer qualifications
2.1.2. Experience with similar services
2.1.3. Staff and Equipment Resources
2.1.4. Cost of services provided
2.1.5. Thoroughness of proposal, approach to providing sound services, and ability to provide services to meet objectives and standards
During the selection process, the evaluation panel may wish to interview proposers with scores above a natural break. Should an interview process take place, the results of the interview will carry greater weight in the selection process. The City reserves the right to make a selection solely on the basis of the proposals without further contact.
SECTION C
Forms
NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # FM-24-25-04
Security Contract
City of Santa Clarita, California
1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City).
b. By submitting a proposal, you have reviewed the sample contract documents contained within this request for proposals and agree to be bound by the requirements set forth.
c. Questions and requests for modification of these terms must be negotiated and approved prior to proposal submission and are at the full discretion of the City.
2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you comply with and agree to be bound by these requirements. If any additional Contract documents are executed, the actual Indemnity language and Insurance Requirements may include additional provisions as deemed appropriate by City’s Purchasing Agent.
b. You should check with your Insurance advisors to verify compliance and determine if addit ional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the minimum required and do not in any way represent or imply that such coverage is sufficient to adequately cover the Contractor’s liability under this agreement. The full coverage and limits afforded under Contractor’s policies of Insurance shall be available to Buyer and these Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those re quired.
The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried by or available to the Contractor; or 2 —the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceed s in excess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to City.
c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. City reserves the right to require full -certified copies of all Insurance coverage and endorsements.
3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials, representatives and employees (collectively “Indemnitees”) from and against any and all claims, loss, cost, damage, injury (including, without limitation, economic harm, injury to or death of an employee of CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise
from or relate to (including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole or in part, from: (1) CONSULTANT’s performance of Services under this Agreement, or any part thereof; (2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectl y employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right of any person or persons in consequenc e of the use by CITY, or any other Indemnitee, of articles or Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and in particular the limitation on CONSULTANT’s duty to defend whereby such duty only arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT’s proportionate percentage of fault (except as otherwise provided in section 2782.8).
b. The foregoing indemnification provisions will not red uce or affect other rights or obligations which would otherwise exist in favor of the CITY and other Indemnitees.
c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to indemnities and insurance obligations in favo r of CITY and other Indemnitees in the exact form and substance of those contained in this Agreement.
4. INSURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain th e following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Professional liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
b. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). Liability policies will be endorsed to name CITY, its o fficials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims
made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.
c. Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of at least three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, including endorsements, and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with California-admitted insurers with (other than workers compensation) a current A.M. Best Company Rating of at least “A:VII.”
e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms o f the workers compensation policy which arise from work performed by CONSULTANT for CITY.
f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and de duct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance requirements under this Agreement, City may terminate this Agreement immediately with no penalty.
g. Should CONSULTANT’S insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.
Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation. CONSULTANT must ensure that there is no lapse in coverage.
h. The CITY shall be entitled to any coverage in excess of the minimums required herein.
I have read and understand the above requirements and agree to be bound by them for any work performed for the City.
Authorized Signature: ______________________________ Date: ___________________
Printed Name: ____________________________________
DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS
PROPOSAL # FM-24-25-04
Security Contract
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid . If no Subcontractors will be used fill out the form with NA. Please add additional sheets if needed.
Subcontractor
DIR Registration No. Dollar Value of Work
Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No.
Exp. Date: / / Phone ( )
Subcontractor
DIR Registration No. Dollar Value of Work
Location and Place of Business
Bid Schedule Item No’s:
Description of Work
License No.
Exp. Date: / / Phone ( )
Subcontractor
DIR Registration No. Dollar Value of Work
Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No.
Exp. Date: / / Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless cu rrently registered and qualified to perform public work pursua nt to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.
REFERENCES
PROPOSAL # FM-24-25-04
Security Contract
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which proposer has performed work of a similar scope and size within the past 3 years. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Complete this form out accordingly. Fill out this form completely and upload it with your proposal.
1. __________________________________________________________________________________ Name and Address of Owner / Agency
__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project
__________________________________________________________________________________ Contract Amount Type of Work Date Completed
2. __________________________________________________________________________________ Name and Address of Owner / Agency
__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project
__________________________________________________________________________________ Contract Amount Type of Work Date Completed
3. __________________________________________________________________________________ Name and Address of Owner / Agency
__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project
__________________________________________________________________________________ Contract Amount Type of Work Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom Proposer intends to procure insurance bonds:
_____________________________________________________________________________________
_____________________________________________________________________________________
ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # FM-24-25-04
Security Contract
City of Santa Clarita, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all Scope of Work for the Security Contract . The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established Scope of Work throughout the length of the contract.
*Supervisor’s Signature:___________________________________________Date:__________
*Estimator’s Signature:____________________________________________Date:__________
*Owner’s Signature:______________________________________________Date:__________
*All three signatures required
CITY OF SANTA CLARITA DISCLOSURE STATEMENT
PROPOSAL # FM-24-25-04
Security Contract
City of Santa Clarita, California
The following information must be disclosed:
1. List the names of all persons having a financial interest in the Request for Proposals.
2. If any person identified pursuant to No. 1 above is a corporation or partnership, list the names of all individuals owning more than ten percent of the shares in the corporation or owning any partnership interest in the partnership.
3. If any person identified pursuant to No. 1 above is a non-profit organization or a trust, list the names of any persons serving as a director of the non-profit organization or as a trustee or beneficiary or trustor of the trust.
4. Has the offeror had more than $250.00 worth of business transacted with any member of the City of Santa Clarita staff, boards, commissions, committees, and Council within the past twelve months? If yes, please indicate the person(s) with whom you have conducted business.
NOTE: Attach additional pages as necessary.
_________________________________
Signature of Offeror
_________________________________
Print or Type Name of Offeror
_________________________________
Date
SECTION D
Sample Contract
STANDARD AGREEMENT – SAMPLE ONLY
CON-6
Council Approval Date:________
Agenda Item: ________
Contract Amount:________
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF SANTA CLARITA AND
FOR
This AGREEMENT by and between the CITY OF SANTA CLARITA, a municipal corporation and general law city (“CITY”) and _______________________________________, a ________________________________________________________ (“CONSULTANT”), and is dated ________________________.
CONSIDERATION.
As partial consideration, CONSULTANT agrees to perform the Services listed in the SCOPE OF SERVICES, below; and
As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; and
As additional consideration, CITY agre es to pay CONSULTANT a sum not to exceed dollars ($ ) for CONSULTANT’s Services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit(s) “ ” which is/are incorporated by reference.
SCOPE OF SERVICES.
CONSULTANT will perform Services listed in the attached Exhibit(s) “ ” which is/are incorporated by reference.
CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicle s, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the Servic es and provide the professional Services required of CONSULTANT by this Agreement.
PERFORMANCE STANDARDS.
By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
CONSULTANT will perform its Services in a skillful manner, comply fully with all City established criteria, and with all applicable federal, state, and local laws, codes, and professional standards.
CONSULTANT agrees to comply with all applicable federal and state employment laws regulations and rules including those that relate to minimum hours and wages, occupational health and safety, workers compensation insurance and state, county and local orders.
CONSULTANT will staff this Agreement with personnel qualified to adequately and professionally perform the Services.
CONSULTANT will not subcontract any portion of these Services without the CITY’s prior written approval.
CITY’s approval of any payment, or conducting of any inspection, reviews, approvals, or oral statements, or any governmental entity’s certification, will in no way limit the CONSULTANT’s obligations under this Agreement or CONSULTANT’s complete responsibility for all Services hereunder.
PAYMENTS.
For CITY to pay CONSULTANT as specified by this Agreement and as provided in attached Exhibit(s) “ ” , CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit(s) “ ” ) the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that Services during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date.
CITY may withhold all or a portion of payment otherwise due in the event that Services are either improperly or not performed.
PROJECT COORDINATION AND SUPERVISION.
CONSULTANT will assign as CONSULTANT’s Project Manager and will be responsible for job performance, negotiations, contractual matte rs, and coordination with CITY’s Project Manager.
CONSULTANT may change its Project Manager only with CITY consent.
CITY will assign as CITY’s Project Manager, will be personally in charge o f and personally supervise or perform the technical execution of the project on a day-to-day basis on behalf of CITY, and will maintain direct communication with CONSULTANT’s Project Manager. CITY may change its Project Manager at any time with notice to CONSULTANT.
NON-APPROPRIATION OF FUNDS . Payments due and payable to CONSULTANT for current Services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT Services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.
FAMILIARITY WITH SERVICES AND SITE.
By executing this Agreement, CONSULTANT represents that it has:
i. Carefully investigated and considered the scope of Services to be performed; and
ii. Carefully considered how the Services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.
B. If the Services under this Agreement are to be performed upon any site, or otherwise require CONSULTANT to access a site, by executing this Agreement CONSULTANT represents that it has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the Services under this Agreement.
TERM.
B. The term of this Agreement will be from ________ _ to _________ .
Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances:
i. Completion of the Services specified in Exhibit(s) “ ”, or
ii. Termination pursuant to Section 17 TERMINATION.
C. Except as otherwise separately and expressly provided by the CITY in writing, the provisions of this Agreement shall survive any ex piration, breach, or termination of this Agreement, and any completion of the Services.
TIME FOR PERFORMANCE . CONSULTANT will not perform any Services under this Agreement until:
D. CONSULTANT furnishes proof of insurance as required under Section 24 INSURANCE; and
E. CITY gives CONSULTANT a written notice to proceed.
Should CONSULTANT begin Services on any phase in advance of receiving written authorization to proceed, any such professional Services are at CONSULTANT’s own risk.
SCHEDULE OF PERFORMANCE AND EXTENSIONS.
F. Should the progress of the Services under this Agreement at any time fall behind schedule for any reason other than excusable delays CONSULTANT shall apply such additional manpower and resources as necessary to bring progress of the Services under this Agreement back on schedule and consistent with the standard of professional skill and care required by this Agreement. Time is of the essence in the performance of this Agreement.
G. Should CONSULTANT be delayed by causes beyond CONSULTANT’s control, CITY may grant a time extension for the completion of the contracted Services. If delay occurs, CONSULTANT must notify the CITY’s designated representative within forty-eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement’s schedule. The CITY will extend the completion time, when appropriate, for the completion of the contracted Services.
CHANGES. CITY may order changes in the Services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the Services will be determined in accordance with written agreement between the parties.
ADDITIONAL SERVICES.
H. The CITY may request CONSULTANT to provide Services in addition to Scope of Services, called “Additional Services”. Additional Services that incur additional costs (contingency) of up to 15% of the total contract amount must be authorized by CITY by change order or other documented means. Costs beyond this amount must first be approved by CITY in accordance with applicable thresholds and
procedures. Additional Services must be authorized by CITY in writing prior to performance. CONSULTANT shall be compensated for Additional Services as set forth in Exhibit(s) “ ” or as specified in the written authorization.
I. If CONSULTANT believes Additional Services are needed to complete the Scope of Services, CONSULTANT will provide the CITY with written notification that contains a specific description of the proposed additional Services, reasons for such additional Services, and a detailed proposal regarding cost. CITY is under no obligation to approve any increase in the agreed-upon costs for the performance of this Agreement.
PERMITS AND LICENSES . CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of Services under this Agreement.
SITE INSPECTION; DISCOVERY OF HAZARDOUS MATERIALS OR LATENT CONDITIONS. The discovery, presence, handling or removal of hazardous substances is outside of CONSULTANT’s expertise, unless otherwise specified in Exhibit(s) “ ” , and is not included in the scope of Services. Should CONSULTANT discover any hazardous material, or latent or unknown conditions that may materially affect the performance of the Services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.
PREVAILING WAGES. CONSULTANT shall comply with the California Prevailing Wage Law to the extent it applies to work performed under this A greement. If applicable, CONSULTANT shall pay prevailing wages to its employees and shall comply with the additional provisions set forth below:
CONSULTANT shall pay prevailing wages to its employees on any agreement when required by applicable law. Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Agreement, as determined by the Director of the State of California Department of Industrial Relations, are on file at the County’s Capital Projects Office and may be obtained from the California Department of Industrial Relations website http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. CONSULTANT shall comply with the 8-hours per day/40 hours per week/overtime/working hours restrictions for all employees, pursuant to the California Labor Code. CONSULTANT and all subconsultants shall keep and maintain accurate employee payroll records for Work performed under the Agreement. The payroll records shall be certified and submitted as required by law, including Labor Code Sections 1771.4 (if applicable) and 1776, including to the Labor Commissioner no less frequently than monthly. CONSULTANT shall comply fully with Labor Code Section 1777.5 in the hiring of apprentices for work relating to the Agreement.
CONSULTANT acknowledges and agrees that it will comply with AB 1768 (effective January 1, 2020), which amended and expanded the definition of “construction” for which prevailing wages must be paid to include “work performed during th e
design, site assessment, feasibility study, and other pre -construction phases of construction…regardless of whether any further construction work is conducted…”
CONSULTANT shall forfeit, as a penalty to Owner, the penalty or penalties as provided by the California Labor Code, for each laborer, workman, or mechanic employed in performing labor in and about the Work provided for in the Agreement for each day, or portion thereof, that such laborer, workman or mechanic is paid less than the said stipulated rates for any work done under the Agreement by him or her or by any Subconsultant under him or her, in violation of Articles 1 and 2 of Chapter 1 of Part 7 of Division II of the California Labor Code. The sums and amounts which shall be forfeited pursuant to this Paragraph and the terms of the California Labor Code shall be withheld and retained from payments due to CONSULTANT the California Labor Code, but no sum shall be so withheld, retained or forfeited except from the final payment without a full inve stigation by either the State Department of Industrial Relations or by Owner. The Labor Commissioner pursuant to California Labor Code §1775 shall determine the final amount of forfeiture.
CONSULTANT shall insert in every subcontract or other arrangement which CONSULTANT may make for performance of Work or labor on Work provided for in the Agreement provision that Subconsultant shall pay persons performing labor or rendering service under subcontract or other arrangement not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the Work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work fixed in the California Labor Code.
CONSULTANT and Subcon sultants must keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or ot her employee employed by him or her in connection with the Work of the Agreement Documents. Each payroll record shall contain or be verified by a written declaration as required by Labor Code Section 1776. The payroll records enumerated above must be certified and shall be available for inspection at all reasonable hours at the principal office of CONSULTANT as required by Labor Code Section 1776. This Project is subject to prevailing wage compliance monitoring and enforcement by the Department of Industrial Relations.
WAIVER. CITY’s review or acceptance of, or payment for, Services or product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition containe d in this Agreement, whether of the same or different character.
TERMINATION.
Termination for Convenience. CITY may terminate this Agreement at any time with or without cause by written notice to CONSULTANT.
CONSULTANT will be entitled to recover its costs expended up to the termination plus reasonable profit thereon to the termination date not to exceed the total costs under Section 1(C), but may recover no other loss, cost, damage, or expense.
Termination for Cause. CITY may terminate this Agreement in whole or part for default should CONSULTANT commit a material breach of this Agreement, and such breach has not been cured within fifteen (15) calendar days of the date of CITY’s written notice to CONSULTANT d emanding such cure. In the event CITY terminates this Agreement for default, CONSULTANT will be liable to CITY for all costs to cure the deficiencies, and all loss, cost, expense, damage, and liability resulting from such breach and termination.
Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any Services performed by CONSULTANT after rece iving a termination notice will be performed at CONSULTANT’S own cost; CITY will not be obligated to compensate CONSULTANT for such Services.
Upon a termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and othe r materials prepared by CONSULTANT will become CITY’s property and CONSULTANT will deliver any such items in its possession to CITY within thirty (30) days of termination.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms Services similar to those terminated.
OWNERSHIP OF DOCUMENTS . All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY’s property.
CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY’s written notice. CITY agrees that use of CONSULTANT’s Services for purposes other than identified in this Agreement is at CITY’s own risk.
PUBLICATION OF DOCUMEN TS. Except as necessary for performance under this Agreement, CONSULTANT will not release copies, sketches, or graphs of materials, including graphic art services, prepared pursuant to this Agreement to any other person or public entity without CITY’s prior written approval. All press releases, including graphic display information
to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.
INDEMNIFICATION AND LIABILITY.
To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials, representatives and employees (collectively “Indemnitees”) from and against any and all claims, loss, cost, damage, injury (including, without limitation, economic harm, injury to or death of an employee of CONSULTANT or its subconsultants), expense and liability of every kind, nature and descrip tion that arise from or relate to (including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of inves tigation) that arise from or relate to, directly or indirectly, in whole or in part, from: (1) CONSULTANT’s performance of Services under this Agreement, or any part thereof; (including any additional services authorized by CITY in writing) (2) any neglig ent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and in particular the limitation on CONSULTANT’s duty to defend whereby such duty only arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT’s proportionate percentage of fault (except as otherwise provided in section 2782.8).
The foregoing indemnification provisions will not reduce or affect other rights or obligations which would otherwise exist in favor of the CITY and other Indemnitees.
CONSULTANT shall place in its subconsulting agreements and ca use its subconsultants to agree to indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and substance of those contained in this Agreement.
ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.
CONSULTANT or any subconsultant’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
INDEPENDENT CONTRACTOR . CONSULTANT shall at all times be deemed an independent contractor wholly responsible for the manner in which it performs the Services, and fully liable for the acts and omissions of its employees, subconsultants and agents. Under no circumstances shall this Agreement be construed as creating an employment, agency, joint venture or partnership relationship between CITY and CONSULTANT, and no such relationship shall be implied from performance of this Agreement. Terms in this Agreement referring to direction from CITY shall be construed as providing for direction as to policy and the result of Services only, and not as to means and methods by which such a result is obtained. CONSULTANT shall pay all taxes (including California sales and use taxes) levied upon this Agreement, the transaction, or the Services and/or go ods delivered pursuant hereto without additional compensation, regardless of which party has liability for such tax under applicable law, and any deficiency, interest or penalty asserted with respect thereto. CONSULTANT shall pay all other taxes including but not limited to any applicable City business tax, not explicitly assumed in writing by CITY hereunder.
CONSULTANT shall comply with all valid administrative regulations respecting the assumption of liability for the payment of payroll taxes and contri butions as above described and to provide any necessary information with respect thereto to proper authorities. CONSULTANT has no authority to bind the CITY.
AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all Services and matters covered under this Agreement. Those records include, without limitation, correspondence, internal memoranda, calculations, books and accounts, accounting records documenting its services under its Agreement, and invoices, payrolls, records a nd all other data related to matters covered by this Agreement. CITY and its designees will have free access at all reasonable times to such records, including the right to audit, examine, and make copies, excerpts, and transcripts from such records, and to inspect all program data, documents, proceedings and activities. If CITY receives funds from another governmental entity for the payment in whole or part of the Services, that governmental entity will have all rights the CITY has under this Section.
CONSULTANT will retain all records subject to this Section for at least three (3) years after termination or final payment under this Agreement.
INSURANCE. [All insurance terms subject to review and approval of City Risk Manager] Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000/$2,000,000 (aggregate) Professional liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit of $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.
Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of at least three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, including endorsements, and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with California-admitted insurers with (other than workers compensation) a current A.M. Best Company Rating of at least “A:VII.” Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the workers compensation policy which arise from work performed by CONSULTANT for CITY.
Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to contract language. In the alternative, should CONSULTANT fail to meet any of the insurance requirements under the Agreement, City may terminate this Agreement immediately with no penalty.
Should CONSULTANT’S insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation. Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation. CONSULTANT must ensure that there is no lapse in coverage.
The CITY shall be entitled to any coverage in excess of the minimums required herein.
COVID-19. CONSULTANT shall ensure its insurance coverages cover claims and/or losses related to the COVID-19 pandemic to the extent such insurance coverage is available. If such insurance is unavailable, but becomes available during the life of the contract, CONSULTANT shall procure a policy and name the City as additionally insured.
Primary/noncontributing. Coverage provided by CONSULTANT shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before the CITY’S own insurance or self- insurance shall be called upon to protect it as a named insured.
Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.
INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the Services, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the Services remaining and a description of the Services to be done before the next schedule update.
DISPUTE RESOLUTION.
In the event of any dispute between CONSULTANT and CITY regarding any claim, demand or request by CONSULTANT for time, money, or additional compensation for any reason whatsoever CONS ULTANT shall submit to CITY, within 21 days of CONSULTANT’s first knowledge of the dispute, a written description of CONSULTANT’s claim, demand or request that provides a narrative of the pertinent events, the contractual basis of the CONSULTANT’s position , pricing calculations (if applicable) and attaches supporting documentation. CITY will then review the issue and make a decision thereon. If CONSULTANT shall fail to provide timely notice of any such claim, demand or request, then CONSULTANT shall waive is rights to such claim, demand or request, unless CONSULTANT can demonstrate a manifest lack of prejudice to CITY resulting from such late notice.
CONSULTANT shall continue its work throughout the course of any dispute, and CONSULTANT’s failure to conti nue work during a dispute shall be a material breach of this Agreement.
If the CITY denies CONSULTANT’s claim, demand, or request in whole or part and CONSULTANT disagrees, and the claim, demand or request exceeds $50,000 then the parties shall, as a precondition to initiating litigation, submit the dispute claim, demand, or request to the Los Angeles JAMS office for non -binding mediation under the appropriate rules. The parties may agree to any other dispute resolution process. Nothing herein will limit CONSULTANT’s obligation to timely submit to CITY a statutory Government Code Claim, in accordance with Government Code sections 910 et seq.
NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
If to CONSULTANT:
If to CITY:
City of Santa Clarita
ATTN: Kenneth W. Striplin, City Manager
23920 Valencia Boulevard, Suite 300
ATTN: Santa Clarita, CA 91355
Any such written communications by mail will be conclusively deemed to have been received by the addressee three days after deposit thereof in the United States mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.
CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s Conflict of Interest Code (on file in the City Clerk’s Office). It is incumbent upon the CONSULTANT or CONSULTING FIRM to notify the CITY pursuant to Section 27 NOTICES of any staff changes relating to this Agreement.
J. In accomplishing the Scope of Services of this Agreement, all officers, employees and/or agents of CONSULTANT(S), unless as indicated in Subsection (B), will be performing a very limited and closely supervised function, and, therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of CONSULTANT, except as indicated in Subsection (B).
__________________
Initials of Consultant
In accomplishing the Scope of Services of this Agreement, CONSULTANT will be performing a specialized or general service for the CITY, and there is substantial likelihood that the CONSULTANT’s Services product will be presented, either
written or orally, for the purpose of influencing a governmental decision. As a result, the following CONSULTANT personnel shall be subject to the Disclosure Category “1” of the CITY’s Conflict of Interest Code:
______________________ ______________________
______________________ ______________________
SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
THIRD PARTY BENEFICIARIES. CONSULTANT’s subconsultants shall agree to be bound to the terms of the Agreement to the extent of their scope of services, including but not limited to, terms regarding indemnity and dispute resolution, and shall agree that CITY is deemed an express third party beneficiaries of their subconsultant agreement. Nothing in this Agreem ent, however, shall operate to confer such or similar rights or benefits on persons or entities not party to this Agreement.
INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California. The exclusive venue for any action involving this Agreement will be in Los Angeles County.
ENTIRE AGREEMENT . This Agreement, and its Attachments, sets forth the entire understanding of the parties with respect to the subject matter hereof. There are no othe r understandings, terms or other agreements expressed or implied, oral or written.
There is/are ( ) Exhibits (s) to this Agreement. To the extent of a conflict between this Agreement and one of the Exhibits, the terms of the Agreement shall take p recedence. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.
RULES OF CONSTRUCTION . Each party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either party.
SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.
AUTHORITY/MODIFICATION. The parties represent and warrant that all necessary action has been taken by the parties to authorize the undersigned to execute this Agreement and to engage
in the actions described herein. To the extent of any contingency above the original Agreement amount previously approved by the CITY’s City Council, additional Services may be added to this Agreement by an additional authorization executed by both parties. This Agreement may be otherwise modified by written amendment, which generally requires approval of the CITY’s City Council. CITY’s City Manager, or designee, may execute any such authorization or amendment on behalf of CITY.
CAPTIONS. The captions of the sections and paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.
TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.
DELAY. CONSULTANT shall complete all Services required by this Agreement within the times specified in the Agreement, except where (1) an event outside of CONSULTANT’s reasonable control causes a delay and (2) CONSULTANT promptly advises CITY of such delay (such prompt notice to occur no more than 15 days after the first occurrence of the delay). Such events shall be limited to: acts of neglect by CITY or CITY’s agents or by consultants when acting at CITY’s direction; breaches of this Agreement by CITY; Acts of God such as fire and flood; explosion, acts of terrorism, war and embargo; and other similar causes beyond the Parties’ reasonable control. In the event of an excusable delay the City may elect whether to terminate this Agreement or extend the time for performance.
FORCE MAJEURE. Except for defaults of subcontractors at any tier, CONSULTANT shall not be liable for any excess costs if the failure to perform the Agreement arises from causes beyond the control and without the fault or negligence of CONSULTANT, including without limitation failure to reasonably mitigate any adverse impacts (Force Majeure).
Force Majeure events include the following: Acts of God, fires, floods, earthquake, other natural disasters, epidemics and pandemics (other than COVID -19 or variants), abnormal weather conditions beyond the parameters otherwise set forth in this Article, nuclear accidents, strikes, lockouts, freight embargos, interruptions in service by a regulated utility, or governmental statutes or regulations enacted or imposed after the fact (together, “force majeure events”).
PROTECTION OF RESIDENT WORKERS. The CITY actively supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S., and aliens authorized to work in the U.S.). The employer must verify the identity and employment eligibility of anyone to be hired, which includes completin g the Employment Eligibility Verification Form (Form I -9), reviewing required proofs of both identify and employment authorization, and retaining the Form I-9 for the required period. Updated form I -9 information is available at www.uscis.gov. The CONSULTANT shall establish appropriate procedures and controls so no Services or products under the Agreement will be performed or manufactured by any worker who is not legally eligible to perform such Services or employment.
COVID-19. Prior to execution of the Agreement, the State of California declared a state of emergency and issued a stay at home order in connection with the COVID-19 pandemic, and the
County of Los Angeles (“County”) issued numerous orders relating to COVID-19, including without limitation an Order to Shelter in Place, originally dated March 17, 2020 (as subsequently extended and amended, including after the date of the Agreement, the “County Order”). In no event shall CONSULTANT be entitled to any additional compensation in connection with any delay or costs associated with the COVID 19 pandemic, the County Order, or any other governmental requirements or regulations in connection therewith, whether currently existing or hereinafter enacted. In the event of any conflict between the terms of this Section and any other provision of the Agreement, in all events, the terms of this Section shall control.
CONSULTANT’s safety and logistics plans prepared in connection with this Contract specifically takes into account the COVID-19 Pandemic, the County Order, and all other governmental requirements or regulations regarding COVID-19 as of the date of the Contract, including without limitation all safety measures required.
SAFETY OF PERSONS AND PROPERTY. CONSULTANT shall comply with, and give notices required by applicable laws, statutes, ordinances, codes, rules and regulations, and lawful orders of public authorities, bearing on safety of persons or property or their protection from damage, injury, or loss, including without limitation the County Order and all other governmental requirements or regulations regarding COVID-19, all as may be amended from time to time.
FACSIMILE OR ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE .
The parties agree that this Agreement may be transmitted and signed by fac simile or electronic mail by either/any or both/all parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7.
STANDARD SUPPLEMENT AL PROVISIONS . Notwithstanding Section 32 ENTIRE AGREEMENT above, the following Standard Supplemental Provision(s), attached to this Agreement, is(are) incorporated herein by this reference and takes precedence over any conflicting provision of this Agreem ent: [Insert name of any applicable SSP(s), and attach only that SSP(s)—omit remaining SSP(s). Insert “None” if applicable.]___________________. [SIGNATURES ON NEXT PAGE]
IN WITNESS WHEREOF, the parties hereto have executed this contract on the date set forth below.
.
FOR CONSULTANT: IF CORPORATION:
By: By:
Print Name & Title Print Name & Title
Date: Date:
FOR CITY OF SANTA CLARITA:
KENNETH W. STRIPLIN, CITY MANAGER
By:
City Manager
Date:
APPROVED AS TO FORM:
JOSEPH M. MONTES, CITY ATTORNEY
By:
City Attorney
Date:
SECTION E
Price Schedule
PROPOSAL # FM-24-25-04
Security Contract
City of Santa Clarita, California
PRICING SCHEDULE
The following pages list the know guard services need estimates, in addition to the as -needed price worksheet. Please fill all worksheets out completely.
Routine Services (using estimated hours listed): The Hours listed are for proposal purposes only and do not guarantee the actual hours to be worked under the contract. Pricing will be provided on an annual basis for comparison.
The cost portion of the proposal evaluation will be scored based on the information provided on the following worksheets. Pricing shall be provided in a rate-per-hour form and must be all -inclusive (including, but not limited to – profit, taxes, benefits, minimum Wage, Affordable Care Act, transportation, fees, surcharges, training/certification, and uniforms.)
Please see the Renewal and Pricing Adjustment clause for CPI increase information. Do not add CPI estimates into these rates. EACH YEAR COST MUST INCLUDE ALL CURRENTLY SCHEDULED STATE AND FEDERAL MINIMUM WAGE INCREASES.
Metrolink Facilities
Please provide a cost breakdown per year for sentry and patrol service for the following facilities, meeting the specifications in t he Scope of Work . *See hours from the site specification portion in the scope of work.
To obtain total cost:
(Rate Per Hour M - F x Hours per week M - F) x Weeks per year + (Cost for Saturday & Sunday Open/Close Services x Occurrences Per Year) = Total Cost Per Year
Year One (10/24-9/25)
Location
Rate per
Hour
M - F
Hours per
week
M - F
Weeks per
Year
Cost for
Saturday &
Sunday
Open/Close
Services
Occurrences Per
Year
Total Cost Per
Year
Santa Clarita
Metrolink
87.5 52 104
Via Princessa
Metrolink
87.5 52 104
Jan Heidt
Metrolink
87.5 52 104
Vista Canyon 87.5 52 104
Metrolink
LINE 1.
TOTAL COST FOR
METROLINKS YEAR ONE
Year Two (10/25-9/26)
Location
Rate per
Hour
M - F
Hours per
week
M - F
Weeks per
Year
Cost for
Saturday &
Sunday
Open/Close
Services
Occurrences Per
Year
Total Cost Per
Year
Santa Clarita
Metrolink
87.5 52 104
Via Princessa
Metrolink
87.5 52 104
Jan Heidt
Metrolink
87.5 52 104
Vista Canyon
Metrolink
87.5 52 104
LINE 2.
TOTAL COST FOR
METROLINKS YEAR TWO
Year Three (10/26-9/27)
Location
Rate per
Hour
M - F
Hours per
week
M - F
Weeks per
Year
Cost for
Saturday &
Sunday
Open/Close
Services
Occurrences Per
Year
Total Cost Per
Year
Santa Clarita
Metrolink
87.5 52 104
Via Princessa
Metrolink
87.5 52 104
Jan Heidt
Metrolink
87.5 52 104
Vista Canyon
Metrolink
87.5 52 104
LINE 3.
TOTAL COST FOR
METROLINKS YEAR THREE
Metrolink Facilities Cont.
Year Four (10/27-9/28)
Location
Rate per
Hour
M - F
Hours per
week
M - F
Weeks per
Year
Cost for
Saturday &
Sunday
Open/Close
Services
Occurrences
Per Year
Total Cost
Per Year
Santa Clarita
Metrolink
87.5 52 104
Via Princessa
Metrolink
87.5 52 104
Jan Heidt
Metrolink
87.5 52 104
Vista Canyon
Metrolink
87.5 52 104
LINE 4.
TOTAL COST FOR
METROLINKS YEAR FOUR
Year Five (10/28-9/29)
Location
Rate per
Hour
M - F
Hours per
week
M - F
Weeks per
Year
Cost for
Saturday &
Sunday
Open/Close
Services
Occurrences Per
Year
Total Cost Per
Year
Santa Clarita
Metrolink
87.5 52 104
Via Princessa
Metrolink
87.5 52 104
Jan Heidt
Metrolink
87.5 52 104
Vista Canyon
Metrolink
87.5 52 104
LINE 5.
TOTAL COST FOR
METROLINKS YEAR FIVE
Newhall Parking Structure Facilities
Please provide cost breakdown per year for sentry and patrol service for the following facilities, meeting the specifications in the Scope of Work. *See hours from site specification portion in the scope of work.
To obtain total cost:
((Rate Per Hour M - F x Hours per week M - F) x Weeks per Year) + (Cost for Saturday Closing Check x Weeks Per Year) + (Cost for Sunday Open/Close Services x Weeks Per Year) = Total Cost Per Year
Year One (10/24-9/25)
Location
Rate
per
Hour
M - F
Hours
per week
M - F
Cost for
Saturday Closing
Check
Cost for Sunday
Open/
Close Services
Weeks per Year Total Cost Per Year
Newhall
Parking
Structure
87.5 52
LINE 6.
TOTAL COST FOR PARKING
STRUCTURE YEAR ONE
Year Two (10/25-9/26)
Location
Rate
per
Hour
M - F
Hours
per week
M - F
Cost for
Saturday Closing
Check
Cost for Sunday
Open/
Close Services
Weeks per Year Total Cost Per Year
Newhall
Parking
87.5 52
Structure
LINE 7.
TOTAL COST FOR PARKING
STRUCTURE YEAR TWO
Year Three (10/26-9/27)
Location
Rate
per
Hour
M - F
Hours
per week
M - F
Cost for
Saturday Closing
Check
Cost for Sunday
Open/
Close Services
Weeks per Year Total Cost Per Year
Newhall
Parking
Structure
87.5 52
LINE 8.
TOTAL COST FOR PARKING
STRUCTURE YEAR THREE
Year Four (10/27-9/28)
Location
Rate
per
Hour
M - F
Hours
per week
M - F
Cost for
Saturday Closing
Check
Cost for Sunday
Open/
Close Services
Weeks per Year Total Cost Per Year
Newhall
Parking
Structure
87.5 52
LINE 9.
TOTAL COST FOR PARKING
STRUCTURE YEAR FOUR
Newhall Parking Structure Facilities Cont.
Year Five (10/28-9/29)
Location
Rate
per
Hour
M - F
Hours
per
week
M - F
Cost for
Saturday
Closing Check
Cost for
Sunday Open/
Close Services Weeks per Year Total Cost Per
Year
Newhall
Parking
Structure
87.5 52
LINE 10.
TOTAL COST FOR PARKING
STRUCTURE YEAR FIVE
McBean Bus Transfer Station
Please provide cost breakdown per year for sentry and patrol service for the following facilities, meeting the specifications in the Scope of Work. *See hours from site specification portion in the scope of work.
To obtain total cost:
((Rate Per Hour M - F x Hours per week M - F) x Weeks per Year) + (Rate per Hour Sat x Sat Hours per week) + (Rate per Hour Sun x Sun Hours per week) = Total Cost Per Year
Year One (10/24-9/25)
Location
Rate
per
Hour
M - F
M – F
Hours
per week
Rate per
Hour Sat
Sat
Hours
per
week
Rate per
Hour Sun
Sun
Hours
per week
Weeks per Year Total Cost Per Year
McBean
Bus
Transfer
Station
90 16 13.5 52
LINE 11.
TOTAL COST FOR
TRANSFER STATION
YEAR ONE
Year Two (10/25-9/26)
Location
Rate
per
Hour
M - F
M – F
Hours
per week
Rate per
Hour Sat
Sat
Hours
per
week
Rate per
Hour Sun
Sun
Hours
per week
Weeks per Year Total Cost Per
Year
McBean
Bus
Transfer
Station
90 16 13.5 52
LINE 12.
TOTAL COST FOR
TRANSFER STATION
YEAR TWO
Year Three (10/26-9/27)
Location
Rate
per
Hour
M - F
M – F
Hours
per week
Rate per
Hour Sat
Sat
Hours
per
week
Rate per
Hour Sun
Sun
Hours
per week
Weeks per Year Total Cost Per
Year
McBean
Bus
Transfer
Station
90 16 13.5 52
LINE 13.
TOTAL COST FOR
TRANSFER STATION
YEAR THREE
McBean Bus Transfer Station Cont.
Year Four (10/27-9/28)
Location
Rate
per
Hour
M – F
Hours
per week
Rate per
Hour Sat
Sat
Hours
per
Rate per
Hour Sun
Sun
Hours
per week
Weeks per Year Total Cost Per
Year
M - F week
McBean
Bus
Transfer
Station
90 16 13.5 52
LINE 14.
TOTAL COST FOR
TRANSFER STATION
YEAR FOUR
Year Five (10/28-9/29)
Location
Rate
per
Hour
M - F
M – F
Hours
per week
Rate per
Hour Sat
Sat
Hours
per
week
Rate per
Hour Sun
Sun
Hours
per week
Weeks per Year Total Cost Per
Year
McBean
Bus
Transfer
Station
90 16 13.5 52
LINE 25.
TOTAL COST FOR
TRANSFER STATION
YEAR FIVE
Vista Canyon Regional Transit Center
Please provide cost breakdown per year for sentry and patrol service for the following facilities, meeting the specifications in the Scope of Work. *See hours from site specification portion in the scope of work.
To obtain total cost:
((Rate Per Hour M - F x Hours per week M - F) x Weeks per Year) + (Rate per Hour Sat x Sat Hours per week) + (Rate per Hour Sun x Sun Hours per week) = Total Cost Per Year
Year One (10/24-9/25)
Location
Rate
per
Hour
M - F
M – F
Hours
per week
Rate per
Hour Sat
Sat
Hours
per
week
Rate per
Hour Sun
Sun
Hours
per week
Weeks per Year Total Cost Per Year
Vista
Canyon
Transit
Center
90 16 13.5 52
LINE 26.
TOTAL COST FOR
TRANSFER STATION
YEAR ONE
Year Two (10/25-9/26)
Location
Rate
per
Hour
M - F
M – F
Hours
per week
Rate per
Hour Sat
Sat
Hours
per
week
Rate per
Hour Sun
Sun
Hours
per week
Weeks per Year Total Cost Per
Year
Vista
Canyon
Transit
Center
90 16 13.5 52
LINE 27.
TOTAL COST FOR
TRANSFER STATION
YEAR TWO
Year Three (10/26-9/27)
Location
Rate
per
Hour
M - F
M – F
Hours
per week
Rate per
Hour Sat
Sat
Hours
per
week
Rate per
Hour Sun
Sun
Hours
per week
Weeks per Year Total Cost Per
Year
Vista
Canyon
Transit
Center
90 16 13.5 52
LINE 28.
TOTAL COST FOR
TRANSFER STATION
YEAR THREE
Year Four (10/27-9/28)
Location
Rate
per
Hour
M - F
M – F
Hours
per week
Rate per
Hour Sat
Sat
Hours
per
week
Rate per
Hour Sun
Sun
Hours
per week
Weeks per Year Total Cost Per
Year
Vista
Canyon
Transit
Center
90 16 13.5 52
LINE 29.
TOTAL COST FOR
TRANSFER STATION
YEAR THREE
Year Five (10/28-9/29)
Location
Rate
per
Hour
M - F
M – F
Hours
per week
Rate per
Hour Sat
Sat
Hours
per
week
Rate per
Hour Sun
Sun
Hours
per week
Weeks per Year Total Cost Per
Year
Vista
Canyon
Transit
Center
90 16 13.5 52
LINE 30.
TOTAL COST FOR
TRANSFER STATION
YEAR THREE
Arts and Events Security Needs
Please provide cost breakdown per year for requested services for the following events, meeting the specifications in the Scope of Work. *See hours from site specification portion in the scope of work.
To obtain total cost:
(Guard Rate x Guard Hours Estimate) + (Supervisor Rate x Supervisor Hours Estimate) = Total Cost Per Year
Year One (10/24-9/25)
Event Guard
Rate
Guard Hours
Estimated Supervisor Rate Supervisor Hours
Estimated
Total Cost Per
Year
CITP Friday Summer TBD 13
CITP 1 – Summer TBD 20 6
CITP 2 - Summer TBD 20 6
CITP 3 - Summer TBD 20 6
CITP 4 - Summer TBD 20 6
CITP 5 - Summer TBD 20 6
CITP 6 - Summer TBD 20 6
CITP 7 - Summer TBD 20 6
CITP 8 - Summer TBD 20 6
CITP 9 _ Summer TBD 20 6
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
4th of July Fireworks 16
Cowboy Festival- Fri-Sat TBD - 28
Cowboy Festival- Sat-Sun TBD 28
Event #1- Fri-Sat October TBD 28
Event #1- Fri-Sat October TBD 28
Line 31.
TOTAL COST
FOR ARTS
AND EVENTS
YEAR ONE
Year Two (10/25-9/26)
Event Guard
Rate
Guard Hours
Estimated Supervisor Rate Supervisor Hours
Estimated
Total Cost Per
Year
CITP Friday Summer TBD 13
CITP 1 – Summer TBD 20 6
CITP 2 - Summer TBD 20 6
CITP 3 - Summer TBD 20 6
CITP 4 - Summer TBD 20 6
CITP 5 - Summer TBD 20 6
CITP 6 - Summer TBD 20 6
CITP 7 - Summer TBD 20 6
CITP 8 - Summer TBD 20 6
CITP 9 _ Summer TBD 20 6
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
4th of July Fireworks 16
Cowboy Festival- Fri-Sat TBD - 28
Cowboy Festival- Sat-Sun TBD 28
Event #1- Fri-Sat October TBD 28
Event #1- Fri-Sat October TBD 28
Line 32.
TOTAL COST
FOR ARTS
AND EVENTS
YEAR ONE
Arts and Events Security Needs Cont.
Year Three (10/26-9/27)
Event Guard
Rate
Guard Hours
Estimated Supervisor Rate Supervisor Hours
Estimated
Total Cost Per
Year
CITP Friday Summer TBD 13
CITP 1 – Summer TBD 20 6
CITP 2 - Summer TBD 20 6
CITP 3 - Summer TBD 20 6
CITP 4 - Summer TBD 20 6
CITP 5 - Summer TBD 20 6
CITP 6 - Summer TBD 20 6
CITP 7 - Summer TBD 20 6
CITP 8 - Summer TBD 20 6
CITP 9 _ Summer TBD 20 6
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
4th of July Fireworks 16
Cowboy Festival- Fri-Sat TBD - 28
Cowboy Festival- Sat-Sun TBD 28
Event #1- Fri-Sat October TBD 28
Event #1- Fri-Sat October TBD 28
Line 33.
TOTAL COST
FOR ARTS
AND EVENTS
YEAR ONE
Year Four (10/27-9/28)
Event Guard
Rate
Guard Hours
Estimated Supervisor Rate Supervisor Hours
Estimated
Total Cost Per
Year
CITP Friday Summer TBD 13
CITP 1 – Summer TBD 20 6
CITP 2 - Summer TBD 20 6
CITP 3 - Summer TBD 20 6
CITP 4 - Summer TBD 20 6
CITP 5 - Summer TBD 20 6
CITP 6 - Summer TBD 20 6
CITP 7 - Summer TBD 20 6
CITP 8 - Summer TBD 20 6
CITP 9 _ Summer TBD 20 6
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
4th of July Fireworks 16
Cowboy Festival- Fri-Sat TBD - 28
Cowboy Festival- Sat-Sun TBD 28
Event #1- Fri-Sat October TBD 28
Event #1- Fri-Sat October TBD 28
Line 34.
TOTAL COST
FOR ARTS
AND EVENTS
YEAR ONE
Arts and Events Security Needs Cont.
Year Five (10/8-9/29)
Event Guard
Rate
Guard Hours
Estimated Supervisor Rate Supervisor Hours
Estimated
Total Cost Per
Year
CITP Friday Summer TBD 13
CITP 1 – Summer TBD 20 6
CITP 2 - Summer TBD 20 6
CITP 3 - Summer TBD 20 6
CITP 4 - Summer TBD 20 6
CITP 5 - Summer TBD 20 6
CITP 6 - Summer TBD 20 6
CITP 7 - Summer TBD 20 6
CITP 8 - Summer TBD 20 6
CITP 9 _ Summer TBD 20 6
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
Celebrate- TBD 8
4th of July Fireworks 16
Cowboy Festival- Fri-Sat TBD - 28
Cowboy Festival- Sat-Sun TBD 28
Event #1- Fri-Sat October TBD 28
Event #1- Fri-Sat October TBD 28
Line 35.
TOTAL COST
FOR ARTS
AND EVENTS
YEAR ONE
Parks Facilities
Please provide the cost breakdown per year for lockup service for the following Parks meeting the specifications in the Scope of Work on a seven day per week basis (including weekends and holidays).
See specifications for each location’s requirements.
To obtain total cost:
Lockup Cost Per Day x Occurrences Per Year = Total Cost Per Year
Year One (10/24-9/225)
Location Lockup Cost Per Day Occurrences Per Year Total Cost Per Year
1 Arboleda Trailhead Park 365
2 Begonias Lane Park 365
3 Bouquet Canyon Park 365
4 Bridgeport Park 365
5 Canyon Country Park 365
6 Canyon Country Park 365
7 Central Park restrooms 365
8 Chesebrough Park 365
9 Circle J Park 365
10 Copper Hill Park 365
11 Creekview Park 365
12 David March Park 365
13 Duane R. Harte @ River Village Park 365
14 Fair Oaks Park 365
15 Golden Valley Park 365
16 Newhall Community Center 365
17 Newhall Park 365
18 North Oaks Park 365
19 Oak Spring Canyon Park 365
20 Old Orchard Park 365
21 Pacific Crest Park 365
22 Pamplico Park 365
23 Plum Canyon Park 365
24 Santa Clarita Park 365
25 Skyline Ranch Park 365
26 Tesoro Adobe Historic Park 365
27 Todd Longshore Park 365
28 Valencia Glen Park 365
29 Valencia Heritage Park 365
30 Valencia Meadows Park 365
31 West Creek Park 365
32 Vista Canyon Park 365
LINE 36.
TOTAL COST FOR
PARKS YEAR ONE
Parks Facilities Cont.
Year Two (10/25-9/26)
Location Lockup Cost Per Day Occurrences Per Year Total Cost Per Year
1 Arboleda Trailhead Park 365
2 Begonias Lane Park 365
3 Bouquet Canyon Park 365
4 Bridgeport Park 365
5 Canyon Country Park 365
6 Canyon Country Park 365
7 Central Park restrooms 365
8 Chesebrough Park 365
9 Circle J Park 365
10 Copper Hill Park 365
11 Creekview Park 365
12 David March Park 365
13 Duane R. Harte @ River Village Park 365
14 Fair Oaks Park 365
15 Golden Valley Park 365
16 Newhall Community Center 365
17 Newhall Park 365
18 North Oaks Park 365
19 Oak Spring Canyon Park 365
20 Old Orchard Park 365
21 Pacific Crest Park 365
22 Pamplico Park 365
23 Plum Canyon Park 365
24 Santa Clarita Park 365
25 Skyline Ranch Park 365
26 Tesoro Adobe Historic Park 365
27 Todd Longshore Park 365
28 Valencia Glen Park 365
29 Valencia Heritage Park 365
30 Valencia Meadows Park 365
31 West Creek Park 365
32 Vista Canyon Park 365
LINE 37.
TOTAL COST FOR
PARKS YEAR ONE
Parks Facilities Cont.
Year Three (10/26-9/27)
Location Lockup Cost Per Day Occurrences Per Year Total Cost Per Year
1 Arboleda Trailhead Park 365
2 Begonias Lane Park 365
3 Bouquet Canyon Park 365
4 Bridgeport Park 365
5 Canyon Country Park 365
6 Canyon Country Park 365
7 Central Park restrooms 365
8 Chesebrough Park 365
9 Circle J Park 365
10 Copper Hill Park 365
11 Creekview Park 365
12 David March Park 365
13 Duane R. Harte @ River Village Park 365
14 Fair Oaks Park 365
15 Golden Valley Park 365
16 Newhall Community Center 365
17 Newhall Park 365
18 North Oaks Park 365
19 Oak Spring Canyon Park 365
20 Old Orchard Park 365
21 Pacific Crest Park 365
22 Pamplico Park 365
23 Plum Canyon Park 365
24 Santa Clarita Park 365
25 Skyline Ranch Park 365
26 Tesoro Adobe Historic Park 365
27 Todd Longshore Park 365
28 Valencia Glen Park 365
29 Valencia Heritage Park 365
30 Valencia Meadows Park 365
31 West Creek Park 365
32 Vista Canyon Park 365
LINE 38.
TOTAL COST FOR
PARKS YEAR ONE
Parks Facilities Cont.
Year Four (10/27-9/28)
Location Lockup Cost Per Day Occurrences Per Year Total Cost Per Year
1 Arboleda Trailhead Park 365
2 Begonias Lane Park 365
3 Bouquet Canyon Park 365
4 Bridgeport Park 365
5 Canyon Country Park 365
6 Canyon Country Park 365
7 Central Park restrooms 365
8 Chesebrough Park 365
9 Circle J Park 365
10 Copper Hill Park 365
11 Creekview Park 365
12 David March Park 365
13 Duane R. Harte @ River Village Park 365
14 Fair Oaks Park 365
15 Golden Valley Park 365
16 Newhall Community Center 365
17 Newhall Park 365
18 North Oaks Park 365
19 Oak Spring Canyon Park 365
20 Old Orchard Park 365
21 Pacific Crest Park 365
22 Pamplico Park 365
23 Plum Canyon Park 365
24 Santa Clarita Park 365
25 Skyline Ranch Park 365
26 Tesoro Adobe Historic Park 365
27 Todd Longshore Park 365
28 Valencia Glen Park 365
29 Valencia Heritage Park 365
30 Valencia Meadows Park 365
31 West Creek Park 365
32 Vista Canyon Park 365
LINE 39.
TOTAL COST FOR
PARKS YEAR ONE
Parks Facilities Cont.
Year Five (10/28-9/29)
Location Lockup Cost Per Day Occurrences Per Year Total Cost Per Year
1 Arboleda Trailhead Park 365
2 Begonias Lane Park 365
3 Bouquet Canyon Park 365
4 Bridgeport Park 365
5 Canyon Country Park 365
6 Canyon Country Park 365
7 Central Park restrooms 365
8 Chesebrough Park 365
9 Circle J Park 365
10 Copper Hill Park 365
11 Creekview Park 365
12 David March Park 365
13 Duane R. Harte @ River Village Park 365
14 Fair Oaks Park 365
15 Golden Valley Park 365
16 Newhall Community Center 365
17 Newhall Park 365
18 North Oaks Park 365
19 Oak Spring Canyon Park 365
20 Old Orchard Park 365
21 Pacific Crest Park 365
22 Pamplico Park 365
23 Plum Canyon Park 365
24 Santa Clarita Park 365
25 Skyline Ranch Park 365
26 Tesoro Adobe Historic Park 365
27 Todd Longshore Park 365
28 Valencia Glen Park 365
29 Valencia Heritage Park 365
30 Valencia Meadows Park 365
31 West Creek Park 365
32 Vista Canyon Park 365
LINE 40.
TOTAL COST FOR
PARKS YEAR ONE
Total Yearly Price Estimates
Year One (10/24-9/25)
Description Line # Amount
TOTAL COST FOR CITY HALL YEAR ONE Line 1.
TOTAL COST FOR METROLINKS YEAR ONE Line 6.
TOTAL COST FOR PARKING STRUCTURE YEAR ONE Line 11.
TOTAL COST FOR MCBEAN BUS TRANSFER
STATION
Line 16.
TOTAL COST FOR ART S AND EVENTS SECURITY
NEEDS
Line 21.
TOTAL COST FOR PARKS FACILITIES Line 26
TOTAL COST FOR LIBRARY FACILITIES Line 31
TOTAL YEAR
ONE ESTIMATE
Year Two (10/25-9/26)
Description Line # Amount
TOTAL COST FOR CITY HALL YEAR ONE Line 2.
TOTAL COST FOR METROLINKS YEAR ONE Line 7.
TOTAL COST FOR PARKING STRUCTURE YEAR ONE Line 12.
TOTAL COST FOR MCBEAN BUS TRANSFER
STATION
Line 17.
TOTAL COST FOR ART S AND EVENTS SECURITY
NEEDS
Line 22.
TOTAL COST FOR PARKS FACILITIES Line 27
TOTAL COST FOR LIBRARY FACILITIES Line 32
TOTAL YEAR
TWO ESTIMATE
Year Three (10/26-9/27)
Description Line # Amount
TOTAL COST FOR CITY HALL YEAR ONE Line 3.
TOTAL COST FOR METROLINKS YEAR ONE Line 8.
TOTAL COST FOR PARKING STRUCTURE YEAR ONE Line 13.
TOTAL COST FOR MCBEAN BUS TRANSFER
STATION
Line 18.
TOTAL COST FOR ART S AND EVENTS SECURITY
NEEDS
Line 23.
TOTAL COST FOR PARKS FACILITIES Line 28
TOTAL COST FOR LIBRARY FACILITIES Line 33
TOTAL YEAR
THREE ESTIMATE
Year Four (10/27-9/28)
Description Line # Amount
TOTAL COST FOR CITY HALL YEAR ONE Line 4.
TOTAL COST FOR METROLINKS YEAR ONE Line 9.
TOTAL COST FOR PARKING STRUCTURE YEAR ONE Line 14.
TOTAL COST FOR MCBEAN BUS TRANSFER
STATION
Line 19.
TOTAL COST FOR ART S AND EVENTS SECURITY
NEEDS
Line 24.
TOTAL COST FOR PARKS FACILITIES Line 29
TOTAL COST FOR LIBRARY FACILITIES Line 34
TOTAL YEAR
FOUR
ESTIMATE
Year Five (10/28-9/29)
Description Line # Amount
TOTAL COST FOR CITY HALL YEAR ONE Line 5.
TOTAL COST FOR METROLINKS YEAR ONE Line 10.
TOTAL COST FOR PARKING STRUCTURE YEAR ONE Line 15.
TOTAL COST FOR MCBEAN BUS TRANSFER
STATION
Line 20.
TOTAL COST FOR ART S AND EVENTS SECURITY
NEEDS
Line 25.
TOTAL COST FOR PARKS FACILITIES Line 30
TOTAL COST FOR LIBRARY FACILITIES Line 35
TOTAL YEAR
FIVE ESTIMATE
List any other mandatory or minimum charges that may apply:
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________
See next page for additional Pricing
Name (Print):__________________________________________________________________________
Signature:_____________________________________________________________________________
ADDITIONAL PRICING
Additional and Emergency Services. The following unit costs will be used solely for changes (increases or decreases) to contract service levels except for City Hall which will be at the unit prices bid.
Alarm Response Call Outs
Alarm Response Call outs (the City estimates approximately 20 call outs) Alarm Responses: Monday thru Friday between 5:00 p.m. – 6:00 a.m., weekends and holidays (24 hours)
Year Cost Per Call Out Estimated Call Outs Total Cost Per Year Year One (10/24-9/25) 20
Year Two (10/25-9/26) 20
Year Three (10/26-9/27) 20
Year Four (10/27-9/28) 20
Year Five (10/28-9/29) 20
Scheduled As-Needed Guard Services
Cost per guard hour of on-site services at any location with a minimum of one weeks’ notice.
Hourly Rate Estimated Hours Per Year Total Cost
Weekdays
Weekends
Holidays
Cost per guard hour crowd control on foot with a minimum of one weeks’ notice.
Hourly Rate Estimated Hours Per Year Total Cost
Weekdays
Weekends
Holidays
Cost per guard hour crowd control with vehicle with a minimum of one weeks’ notice.
Hourly Rate Estimated Hours Per Year Total Cost
Weekdays
Weekends
Holidays
Emergency As-Needed Guard Services
Cost per guard hour of on-site services at any location with less than one weeks’ notice.
Hourly Rate Estimated Hours Per Year Total Cost
Weekdays
Weekends
Holidays
Cost per guard hour crowd control on foot with less than one weeks’ notice.
Hourly Rate Estimated Hours Per Year Total Cost
Weekdays
Weekends
Holidays
Cost per guard hour crowd control with vehicle with less than one weeks’ notice.
Hourly Rate Estimated Hours Per Year Total Cost
Weekdays
Weekends
Holidays
Minimum charge for emergency response service, and temporary service, with less than (1) weeks’ notice, sentry ONLY, flat charge per occurrence added to hourly charge.
Hourly Rate Estimated Hours Per Year Total Cost
Weekdays
Weekends
Holidays
Minimum charge for emergency response service, and temporary service, with less than (1) weeks’ notice, sentry with vehicle, flat charge per occurrence added to hourly charge.
Charge Per
Occurrence
Estimated Occurrences Per
Year
Total Cost
Weekdays
Weekends
Holidays
Name (Print):__________________________________________________________________________
Signature:_____________________________________________________________________________