Santa Clarita City Council
October 8, 2024

REQUEST FOR PROPOSALS
Library Security Services
PROPOSAL # PL‐24‐25‐03

TABLE OF CONTENTS
PROPOSAL # PL‐24‐25‐03
Library Security Services
City of Santa Clarita, California

SECTION A
NOTICE INVITING PROPOSALS
PROPOSAL INSTRUCTIONS
DOCUMENT CHECKLIST

SECTION B
SCOPE OF WORK
RESPONSE FORMAT AND SELECTION CRITERIA

SECTION C
NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS

REFERENCES
ACKNOWLEDGEMENT AND ACCEPTANCE OF SCOPE OF WORK
CITY OF SANTA CLARITA DISCLOSURE STATEMENT

SECTION D
SAMPLE PROFESSIONAL SERVICES AGREEMENT – STANDARD
SUBCONTRACTOR  CLAUSES

SECTION A
RFP Information & Instructions

CITY OF SANTA CLARITA REQUEST FOR PROPOSALS

Project Name:     Library Security Services

Proposal #:      PL‐24‐25‐03

Dates Published:   July 25, 2024

Last Day for Questions: August 19, 2024 before 11:00 AM (PT)

Proposal Closing:  August 27, 2024 before 11:00 AM (PT)

License(s) Required:  Private Patrol Operator’s License

Project Description:  The primary objective of the
City is to find a security firm to provide a safe and
welcoming environment for residents and patrons who visit the Libraries.

Bond Requirements:  No

Contact Information:  Michele Arima |marima@santa‐clarita.com

Specifications for this request for proposals (RFP) may be downloaded from the City’s Purchasing website at: www.bidnetdirect.com//cityofsantaclarita. Please
refer to specifications for complete details and RFP
requirements. The specifications in this notice shall be considered a part of any contract made pursuant thereto. A paper copy of the RFP documents is available upon request in the City Clerk’s office, suite 120.

RFP Questions must be submitted electronically via the BidNet “Question and Answer” tab.

Addenda, if issued by the CITY, will be transmitted on BidNet. Addenda must be digitally acknowledged via BidNet in addition to a printed and signed version submitted with the proposal response. If addenda are  not  signed  and  submitted  with  the  proposal  response,  the  submission may  be  deemed  non‐
responsive and rejected.

PROPOSAL INSTRUCTIONS

PROPOSAL # PL‐24‐25‐03
Library Security Services
City of Santa Clarita, California

1. SUBMITTING PROPOSALS.

1.1. The  response  must  be  submitted  on  this  form  and  include  all  forms  provided  or  information requested or required by the scope of work or specifications, (uploaded via BidNet).

1.2. All documentation of unit pricing or other cost breakdowns as outlined in this proposal must be submitted to support the total proposed price.

1.3. Proposals/corrections received after the closing time will not be accepted.  The City will not be responsible for proposals not properly or timely, uploaded.  Upon award, all submissions become a matter of public record.

2. ADDENDA.  The City will not accept responsibility for incomplete packages or missing addenda.  It is the vendor’s responsibility to monitor BidNet for release of the addenda prior to submission of the quote  to  make  certain  the  package  is  complete  and  all  required  addenda  are  included.  This information will be available via BidNet.  Vendors are cautioned against relying on verbal information in the preparation of proposal responses.   All official information and guidance will be provided as part of this solicitation or written addenda.  Addenda, if issued by the Agency, will be transmitted via BidNet. Addenda must be digitally acknowledged through BidNet in addition to a printed and signed version  submitted  with  the  proposal.  If  addenda  are  not  signed  and  submitted  with  the  proposal response, the proposal may be deemed non‐responsive and rejected.

3. AWARDS.

3.1. The City reserves the right to waive any informality in any proposal.

3.2. This RFP does not commit the City to award a contract, or to pay any amount incurred in the preparation of the proposal.  The City reserves the right to accept or reject all proposals received as a result of this request, to negotiate with any qualified consultant, or to cancel this RFP in part or in its entirety.  The City may require the selected consultant to participate in negotiations and to submit such technical, price, or other revisions of the proposal as may result from negotiations.

The City reserves the right to extend the time allotted for the proposal, and to request a best and final offer, should it be in its best interest to do so.

3.3. The proposal may be awarded in its entirety as proposed; however, the City reserves the right to award elements of the work, independently, and to do portions “in‐house.” Additionally, the City reserves the right to award subsequent work on this project based on information presented in this proposal, without recourse to a separate or subsequent RFP process, should it be in its best interest to do so.

3.4. The City may make an award based on partial items unless the proposal submitted is marked “All

or none.” Where detailed specifications and/or standards are provided the City considers them to be material and may accept or reject deviations. The list of proposals submitted will be posted on BidNet, normally within 24 hours.

4. BONDS.

4.1. When  deemed  necessary  by  the  City,  proposal  bonds  shall  be  furnished  by  all  vendors  in  the amount of at least 10% of the total value of the proposal OR 10 % of the value of the 1st year of service for service projects, to guarantee that proposers will enter into contract to furnish goods or services at prices stated.  The bonding company must be listed on Treasury Circular 570 and licensed to operate in the state of California.

4.2. Likewise, when deemed necessary, a Performance Bond and/or Material and Labor bonds may be required of the successful vendor when stated in the specification.

4.3. Original Bond or Cashier’s Check MUST be received AT CITY HALL, 23920 Valencia Blvd., Santa Clarita, CA 91355, ATTENTION SUITE 120 and marked with the words “PROPOSAL BOND FOR” and  the  proposal  #,  NO  LATER  THAN  the  proposal  due  date  and  time,  for  the  vendor  to  be considered responsive.

5. BRAND NAMES, ALTERNATIVES, OR EQUIVALENTS.

5.1. The use of the name of a manufacturer, or any specific brand or make, in describing any item contained in the solicitation document does not restrict vendors to the manufacturer or specific article, this means is being used simply to indicate a quality and utility of the article desired; but the goods on which bids/quotes/proposals are submitted must in all cases be equal in quality and utility to those referred to. This exception applies solely to the material items in question and does not supersede any other specifications or requirements cited. Materials differing from stated  specifications  may  be  considered,  provided  such  differences  are  clearly  noted  and described, and provided further that such articles are considered by a City official to be in all essential respects in compliance with the specifications.

5.2. If you plan on bidding/quoting/submitting a proposal with an alternative or equivalent product please  provide  the  cut  sheet/spec  sheet  or  detailed  product  description  for  the  proposed product via the BidNet Q&A section.  For each product proposed documentation provided must include a description reflecting the characteristics and level of quality that will satisfy the salient physical,  functional,  or  performance  characteristics  of  “equal”  products  specified  in  the solicitation.   The  proposal  must  also  clearly  identify  the  item  by  brand  name  (if  any),  and make/model  number.   In  addition,  the  proposal  may  include  descriptive  literature  such  as illustrations,  drawings,  or  a  clear  reference  to  previously  furnished  descriptive  data  or information  available  to  the  City,  and  clearly  describe  any  modifications  the  offeror  plans  to make in a product  to  make  it conform  to  the solicitation requirements.   Staff will provide an answer via BidNet if the proposed product will be considered.

5.3. Any  alternatives  or  equivalent  product  proposals  must  be  made  prior  to  the  last  day  for questions.   The  City  has  the  option  of  accepting  or  rejecting  any  alternative  or  equivalent product.  Exception  is  made  on  those  items  wherein  identical  supply  has  been  determined  a

necessity and the notation NO SUBSTITUTE has been used in the specification section.

6. COOPERATIVE BIDDING. Other public agencies may be extended the opportunity to purchase off this solicitation with the agreement of the successful vendor(s) and the City. The lack of exception to this clause  in  vendor's  response  will  be  considered  agreement.   However,  the  City  is  not  an  agent  of, partner to or representative of these outside agencies and is not obligated or liable for any action or debts that may arise out of such independently negotiated "piggy‐back" procurements.

7. DELIVERY.  Unless otherwise specified, delivery shall be D.D.P., the City of Santa Clarita, site of user division and contract delivery may begin no later than fifteen (15) calendar days from receipt of order.

8. INVOICES.  Invoices will be forwarded to:

City of Santa Clarita
Public Library
Attn: Gina Roberson
23743 W. Valencia Blvd.

Santa Clarita, CA 91355

Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms of the contract.  Invoice processing begins on receipt of the material or invoice, whichever is later.

9. DEPARTMENT  OF  INDUSTRIAL  RELATIONS  REQUIREMENTS.  No  proposer  or subcontractor/subconsultant may be listed on a bid proposal for a public works project (submitted on or  after  March  1,  2015)  unless  registered  with  the  Department  of  Industrial  Relations  pursuant  to Labor Code Section 1725.5 [with limited exceptions from this requirement for proposal purposes only under Labor Code Section 1771.1(a)]. No proposer or subcontractor/subconsultant may be awarded a  contract  for  public  work  on  a  public  works  project  (awarded  on  or  after  April  1,  2015)  unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. This project  is  subject  to  compliance  monitoring  and  enforcement  by  the  Department  of  Industrial Relations.

10. PREPARATION. All proposals and required forms must be uploaded as laid out in the BidNet General Attachments Section.

10.1. For hard copy submissions, proposals must be typed or written in black ink except signatures.

Errors may be crossed out and corrected in ink, then initialed in ink by the person signing the proposal.  In compliance with Resolution 93‐9, all hard copy proposals and attachments must be
submitted double‐sided on recycled paper.

11. REJECTION.  The City reserves the right to reject any or all proposals and to waive any informality in any proposal. The City may reject the proposal of any vendor who has previously failed to perform properly, or complete on time, contracts of a similar nature, or to reject the proposal of a vendor who is not in a position to perform such a contract satisfactorily.  The City may reject the proposal of any vendor who is in default of the payment of taxes, licenses or other monies due to the City of Santa Clarita.

12. RENEWAL  AND  PRICING  ADJUSTMENT.   The  initial  term  for  this  contract  will  be  for  two  years.

Contracts  entered  into  pursuant  to  this  RFP  may  be  renewed  annually,  up  to  three  times,  in accordance with the terms of the contract.  If not otherwise stated, the contract may be renewed if the  new  pricing  of  the  contract  does  not  change  more  than  the  Consumer  Price  Index ‐  All  Urban Consumers (not seasonally adjusted), Los Angeles Area‐Riverside‐Orange county area and prevailing wage  rates,  if  applicable.   The  index  level  for  the  month  preceding  the  month  of  solicitation advertisement will become the beginning index. The price adjustment limit will be the percentage change based on the difference between the beginning level or the adjustment level last used and the index level for the period 90 days prior to the award anniversary. The final adjusted amount will be determined by Purchasing staff. If a price adjustment is not requested prior to the award anniversary date, the previous year’s rates will apply.  Proposer shall honor proposal prices for One‐Hundred and Twenty Days (120 days) or for the stated contract period, whichever is longer.

13. LITIGATION WARRANTY. The bidding vendor, by bidding, warrants that the vendor is not currently involved  in  litigation  or  arbitration  concerning  the  vendor’s  performance  concerning  the  same  or similar service to be supplied pursuant to this RFP and that no judgments or awards have been made against bidding vendor on the basis of vendor’s performance in supplying the same or similar service, unless such fact is disclosed to the City in the responding proposal.  Disclosure may not disqualify the bidding vendor.   The City reserves the right to evaluate proposals on the basis of the facts surrounding such litigation or arbitration and to require the selected vendor to furnish the City with a surety bond executed by a surety company authorized to do business in the State of California and approved by the  City  of  Santa  Clarita  in  a  sum  equal  to  one  hundred  percent  (100%)  of  the  contract  price conditional on the faithful performance by selected vendor of the contract in the event the contract is awarded to selected vendor, notwithstanding the litigation or arbitration.

14. BEST  AND  FINAL  OFFER.  The  City  may  request  Best  and  Final  offers  based  upon  improved understanding  of  the  offers  or  changed  Scope  of  Work.  Based  on  the  initial  proposals,  the  pre‐ proposal meeting, and Best and Final offers, if requested, the panel will select the proposal which best fulfills the requirements and is the best value to the City. The City will negotiate with that seller to determine final pricing, and contract form. Because this proposal is negotiable, all pricing data will remain  confidential  until  after  award  is  made,  and  there  will  be  no  public  opening  and  reading  of Proposals. Overall responsiveness to the Request for Proposals is an important factor in the evaluation process.

15. CONTRACTOR'S  LICENSE.  If  requested  and  in  accordance  with  the  provisions  of  California  Public Contract Code Section 3300, the successful vendor shall submit proof of a Private Patrol Operator’s License with proposal response.  Failure to possess the specified license shall render the proposal as non‐responsive and shall act as a bar to award the contract to any proposer not possessing said license at the time of award.   As provided for in Section 22300 of the California Public Contract Code, the Contractor may substitute securities for monies withheld by the City to ensure performance under the contract.

16. SUBCONTRACTORS. For all projects, the vendor must list any subcontractors/subconsultants that will be used, the work to be performed by them, and total number of hours or percentage of time they will spend on the project.

Each proposer must submit with their proposal the following:

 The Full name of each subcontracting firm as required by Government Code, Sec. 4201, typed or legibly printed.
 The address of each firm.
 The telephone number at the place of business.
 Work to be performed by each subcontracting firm.
 Total approximate dollar amount of each subcontract.

Copies of subcontracts will be provided to the City Engineer upon their request.

17. TERMINATION.  The City may terminate any purchase, service or contract with or without cause either verbally or in writing at any time without penalty.

The City of Santa Clarita’s “Terms and Conditions” is found on a separate attachment in BidNet.

DOCUMENTS CHECKLIST

PROPOSAL # PL‐24‐25‐03
Library Security Services
City of Santa Clarita, California

In addition to the items requested for the proposal the following documents are required to be completed and submitted by the proposer.

The following documents must be provided by ALL proposers:

Uploaded via BidNet (see Section C)
 Response File
 Cost File (to be submitted separately from Response File)  Notice to Proposers Regarding Contractual Requirements  Designation of Subcontractors/Subconsultants
 References
 Acknowledgement and Acceptance of Scope of Work
 City of Santa Clarita Disclosure Statement
 All signed addendums (if any) – Digitally acknowledged on BidNet in addition to uploaded via BidNet

The following documents must be provided by the AWARDEE ONLY (With Agreement) Delivered to City Hall, Attn: Michael Villegas
 Professional Services Agreement
 Insurance Required by Contract
 W‐9 Form

SECTION B
Solicitation Information

SCOPE OF WORK

PROPOSAL # PL‐24‐25‐03
Library Security Services
City of Santa Clarita, California

EVENT   DATE
Solicitation advertisement  July 25, 2024
Last day for questions  August 19, 2024
Return of proposals  August 27, 2024
Evaluations of proposals  August 28 ‐ 30, 2024
Interviews (if necessary)  September 2 ‐ 3, 2024
Contract award  September 10, 2024

*Dates are subject to change at the City’s discretion*

1. BACKGROUND

1.1. The  City  of  Santa  Clarita  (City)  is  seeking  unarmed  security  guard  services  for  its  public  library facilities,  which  include  Jo  Anne  Darcy  Canyon  Country,  Valencia,  and  Old  Town  Newhall, collectively “the Libraries”.  Proposers must be able to provide all services, as required per these specifications, and must meet any other requirements included in this solicitation. It is expected that the presence of an appropriately uniformed security guard will serve as a visible deterrent and reduce  the  threat  of  injury  to  the  public  and  prevent  damage  and  loss  of  property  within  the parameters of each facility.  Specific requirements of each facility demand appropriate staffing and patrol techniques to accomplish these goals.

The Libraries is comprised of the following facilities:

Jo Anne Darcy Canyon Country Library
18601 Soledad Canyon Road
Santa Clarita, CA 91351
Square Footage: 17,000
Annual Patron Traffic: 69,631*

Old Town Newhall Library
24500 Main Street
Santa Clarita, CA 91321

Square Footage: 30,100
Annual Patron Traffic: 181,521*

Valencia Library
23743 W. Valencia Blvd.

Santa Clarita, CA 91355
Square Footage: 23,966
Annual Patron Traffic: 117,377*

*Figures based on Fiscal Year 2023‐2024

2. OBJECTIVES

2.1. The primary objective of the City is to provide a safe and welcoming environment for residents and patrons who visit the Libraries. Having security for these locations provides helpful information and direction to library patrons, allows for the observation and reporting of activities around the premises, and aids in the enforcement of the Library Code of Conduct (LCOC). Security guards shall monitor persons in and around the Libraries, provide routine patrol of the facilities and parking lot areas, complete daily activity logs for each location and submit reports, as required, while providing direct support to City staff for the enforcement of the LCOC and other duties as may be required from time to time.

3. DEFINITIONS

3.1. “City” means the municipal corporation of the City of Santa Clarita, California.

3.2. “Contract” means the agreement for the procurement of goods, equipment, materials, software, maintenance, contracted services, professional services, or concessions.

3.3. “Contractor” means an offeror responding to the Request for Proposal who is seeking a contract with the City. For the purposes of this solicitation the term “Contractor” shall be interchangeable with “Respondent”, “Service Provider”, “Vendor”, and “Proposer”.

3.4. "The Libraries" shall be understood to refer to the three (3) library branches in Santa Clarita – Jo Anne Darcy Canyon Country, Valencia, and Old Town Newhall, collectively.

4. SUPPLIER RESPONSIBILITIES

4.1. Services ‐  Contractor agrees to provide all services requested and shall have sufficient resources available to provide regular, consistent, and effective service to each library facility, concurrently.

4.1.1.  Contractor  must  provide sufficient resources  to  ensure  adequate  coverage  is  available for watch and meal relief.

4.1.2.  Contractor must be able to provide additional guard service, as may be requested from time to time, for special event security at the Libraries, or as may otherwise be required per this solicitation, with a 72 hours’ notice.

4.2. Staff ‐ Contractor must use its own employees. No subcontractors or independent contractors are allowed to be used at any point, or for any reason, during the contract period.

4.3. Communication ‐ Contractor must provide each security guard with a method of communication, such  as  a  phone  or  tablet.  Any  guard  without  a  company  issued  communication  device  will  be considered “unprepared for work” and may be released by staff. In the event this should occur, the contractor will be responsible for providing a replacement guard within one‐hour of such dismissal.

The Libraries will not be liable for costs associated with an “unprepared” security guard and or contractor staff.

4.4. Electronic  Patrol  Equipment  –  Contractor  must  provide  and  maintain  an  active  personnel electronic monitoring system which is able to track and monitor security personnel in real time on the Libraries premises.

4.4.1.  The  electronic  monitoring  system  must  combine  GPS  and  RFID  functionality,  enabling security personnel to scan interior and exterior checkpoint tags, as well as facilitate real time location reports.

4.4.2.  The electronic monitoring system must be able to provide reports that include, but are not limited to, the security guard identification, missed checkpoints or ones that have been over checked,  types  of  incidents  (e.g.  doors  left  unlocked,  suspicious  activity,  etc.),  an  overall patrol  summary,  and  any  other  related  information  that  will  ensure  the  contractor  is  in compliance with City standards.

4.4.3. Information shall be accessible for the Libraries to review at the end of each shift and sent to the City contract coordinator weekly. Any and all reports prepared during the term of this contract shall become the property of the City.

4.4.4.  It is the Contractors responsibility to replace missing or damaged checkpoint tags at no cost to the Libraries.

4.4.5. Substitutions to the electronic monitoring system may be proposed and will be evaluated as to whether they meet the City’s requirements.

5. MINIMUM QUALIFICATIONS

5.1. A successful respondent should meet the following criteria.

5.1.1.  In operations for a minimum of five (5) years as a security services provider

5.1.2.  All guards providing security services to the Libraries must:

5.1.2.1. Possess  a  valid  Security  Guard  License  issued  by  the  State  of  California, Department of Consumer Affairs, Bureau of Security and Investigative Service.

5.1.2.2. Possess a high school diploma or GED;

5.1.2.3. Have the legal right to work in the United States;

5.1.2.4. Completed and passed a drug screening, a finger printing process, and a medical examination to determine fitness to perform assigned duties;

5.1.2.5. Must have strong communication skills.

5.1.2.6. Must have the ability to give and follow instructions.

5.1.3.  The  Libraries  desire  a  favorable  image  and  consider  it  to  be  a  major  asset  of  a  security service.  Contractor’s  employees’  appearance,  personal  hygiene,  attitude,  and  job knowledge shall present a favorable image at all times while on duty.

5.1.4.  Security personnel shall have reasonable concern for their own physical safety and shall take  reasonable  precautions  not  to  place  themselves  or  others  in  situations  that  would encourage violence or escalate interactions.

5.1.5.  Quality and experience of the security personnel and the services provided will be critical elements  of  the  contract.  Contractor  shall  maintain  copies  of  each  assigned  security personnel’s  current  State  of  California  Security  Guard  license  for  the  duration  of  the contract. The City reserves the right to request proof of these documents at any time. In addition,  security  personnel  shall  carry  their  license  at  all  times  and  may  be  subject  to periodic inspection by City staff.

5.1.6.  Security personnel shall be adequately trained and experienced in their specific duties and for each piece of security and/or courier equipment carried or used. It is highly desirable that  all  security  personnel  be  trained  in  the  use  of  all‐purpose  fire  extinguishers,

drug/narcotics  identification,  bomb  threat  situations,  and  the  avoidance  of  violent situations.

5.1.6.1. For a guard to be “adequately trained”, a guard must have a minimum eight hours of training conducted by their supervisor prior to assignment. It is essential that they show good communication skills and shall be able to de‐escalate situations involving the public. All security personnel assigned to the Libraries must have proficient writing skills to complete thorough and accurate reports.

5.1.7.  Security  personnel  must  possess  and  exercise  strong  personal  interactive  skills  when dealing with the public.

5.1.8.  Contractor  shall  provide  job‐related  training  and  any  necessary  re‐training  or  continuing education  for  each  contract  employee  performing  security  services  for  the  Libraries.  In addition, Contractor shall provide site‐specific training. The City will not compensate in any form or be responsible for the time or cost of such training, but will make the necessary accommodations to facilitate the training such as provide access to the building, offer a full review of key areas and duties, and make available other assistance, as appropriate.

5.1.8.1. At  the  Contractor’s  expense,  each  security  guard  shall  successfully  complete  a course  in  basic  Security  Guard  training  prior  to  assignment  and  shall  complete  an annual refresher course.

5.1.9.  All  uniforms  must  be  visibly  identifiable,  and  shall  always  be  maintained  in  a  clean  and professional manner.

6. SUPPORT

6.1. The contractor will be required to assign one person as a dedicated point of contact for the City to  ensure  consistent  and  quality  customer  service.  Proposer  must  indicate,  in  writing,  the proposed team contacts with the proposal response.

6.2. If the Libraries determine any security guard is not qualified to perform the assigned work, not suitable for the assigned location, found guilty of improper conduct, or not performing to these contract specifications, such employee will be dismissed and the contractor will be responsible for providing a replacement guard within one‐hour of such dismissal. The Libraries shall not be liable for any compensation to the contractor for such employee’s time.

6.3. The contractor will be required to supply weekly reports, upon request by Library staff. A sample of  the  contractor’s  potential  or  proposed  report  shall  be  included  in  the  submission  for  this solicitation.

6.4. All guards will be required to complete a separate accident or incident report and submit it to the Branch Administrator, for all safety incidents which merit such a report. The determination of merit shall lie with the Library staff.

6.4.1.  If appropriate, Library staff have can assist with notifying the police, paramedics, or other authorities and obtain a copy of their report to include with the incident report.

7. CODE OF CONDUCT

7.1. Guards must always be attentive and alert, and remain at their post or be readily available at all times while on duty.

7.2. Guards shall not use or view their cellphone or other electronic device while in the view of public; and the use of any iPod, tape player/radio, or similar device shall be prohibited while on duty.

7.3. Guards shall wear the uniform provided by the contractor while on duty and keep the uniform clean at all times.

7.3.1.  Uniform shall include shirt, pants, jacket, and shoes. Company logo shall be clearly visible at all times.

7.4. Guards are not permitted to smoke while on duty, except while on break and must stay a minimum of 20 feet away from any Library facility.

7.5. Guards shall remain bipartisan and neutral in all matters; all comments, thoughts, and opinions related to non‐essential work matters shall not be shared with the public and or staff.

7.6. Guards are responsible for the cleanliness of the security desk and immediate surrounding area.

7.7. Guards shall not use Library computers except with pre‐approval of the Branch Administrator or designee.

7.8. Guards will be responsible for all equipment assigned to them, such as keys and City‐owned radio. Any costs incurred for the replacement of lost or damage keys or equipment shall be the responsibly of the contractor.

7.9. Guards shall assist in the enforcement of LCOC and, therefore, shall be required to reasonably understand and interpret the LCOC.

7.10. Guards must make every effort to maintain a good working relationship with all Library staff.

7.11. Guards shall never use or be under the influence of drugs, prescribed or un‐prescribed, or alcohol while on duty or reporting for duty.

7.12. Failure to comply with any of the aforementioned codes of conduct may result in the immediate dismissal of personnel. In such event, the City shall not be liable for any costs associated with contactor personnel that is found to be in violation of any LCOC or code of conduct identified within this solicitation.

8. DELIVERABLES

8.1. Guards shall complete a routine check of all doors, hallways, stairwells, restrooms, and other pre‐ determined areas each hour.

8.2. Guards shall patrol the interior and exterior areas of the Libraries facilities, including all of the parameters of the designated building and or structures, regularly, with the primary purposes of surveillance and crime prevention, detection, and reporting.

8.3. Guards shall actively discourage individuals from participating in illegal activities through intervention techniques, such as physical and verbal presence or by notifying law enforcement, when appropriate.

8.4. Guards shall check, set, and monitor security alarms, as assigned and appropriate.

8.5. Guards shall notify the police, paramedics, or other authorities and obtain a copy of their report and submit a legible copy, with the incident report, to the Branch Administrator, when appropriate.

8.6. Guards shall actively monitor selected entrances, exits, corridors, and courtyards, permitting only authorized personnel to enter Library‐owned facilities and restricted areas, as assigned and appropriate.

8.7. Guards shall immediately respond to protective alarm signals or other indications of suspicious activities.

8.8. Guards shall escort Library staff out of the building at closing, which is estimated to take 30 minutes after branch closure, each day of service.

9. HOURS OF OPERATION

9.1. To enforce the LCOC within the parameters of each location, the three Library branches require guard service for daily operation to monitor patron activity. In the event security service is required other than as specifically referenced per these specifications, the City will provide contractor with as much advance notice as possible, but no less than 72‐hours.

9.2. The City is seeking cost proposals for three (3) different options for proposed hours of security services within the Libraries.

9.2.1.  Option 1:

Old Town Newhall Library (two security guards at this location):
9:00 a.m. – 8:30 p.m. Monday – Thursday;
10:00 a.m. – 6:30 p.m. on Friday; and
10:00 a.m. – 5:30 p.m. on Saturday;

Jo Anne Darcy Canyon Country and Valencia Libraries (one guard at each location):
9:00 a.m. – 8:30 p.m. Monday – Thursday;
10:00 a.m. – 6:30 p.m. on Friday; and
10:00 a.m. – 5:30 p.m. on Saturday;

9.2.2.  Option 2:

All Libraries (one guard at each location):
9:00 a.m. – 8:30 p.m. Monday – Thursday;
10:00 a.m. – 6:30 p.m. on Friday; and
10:00 a.m. – 5:30 p.m. on Saturday;

9.2.3.  Option 3:

All Libraries (one guard at each location):
12:00 p.m. – 8:30 p.m. Monday – Thursday;
10:00 a.m. – 6:30 p.m. Friday; and
10:00 a.m. – 5:30 p.m. on Saturday

10. MEETINGS

10.1. Contractor personnel shall be required and be available to meet quarterly to discuss the performance of their operations and evaluate strategies for improvement. The City shall not be liable for any cost or compensation to the contractor for such meeting.

11. CITY RESPONSIBILITIES

11.1. The Libraries will provide various supplies, small tools, or other equipment for use by the security guard while on duty at any particular assigned post, as deemed appropriate by City staff.

Equipment may include items such as a telephone, camera, or radio as well as any other supplies deemed necessary for a particular location.

11.1.1. All equipment shall remain at the assigned location at the end of every shift.

11.1.2. All  equipment  provided  by  the  Libraries  for  use  by  the  guard  shall  remain  within  the parameters of each service location, and in the event of loss or damage to any City‐owned equipment, the contractor shall replace or compensate City for such losses.

11.2. The Library will provide a key set or an appropriate electronic access device for the security guard to access all areas, during each shift. Under no circumstances, shall any building key leave the premises, or should any keys or access device be released to any person for any reason without approval of the Branch Administrator or designee.

12. ADDITIONAL REQUIREMENTS

12.1. Billing: Invoices shall be sent no more than 30 days after security service work has been completed.

12.2. Altercation  Policy:  If  there  is  an  altercation  involving  citizens,  the  guard  shall  take  all measures to handle it diplomatically and calmly. The individual shall be quietly escorted from the building or encouraged to stop the altercation. If the situation cannot be handled in that manner or if the guard finds unauthorized individuals in the building or patrol area, the staff shall contact the Police/Fire department and await assistance to take further action. Under no circumstances should the guard attempt to physically stop fights or remove people from the building.

RESPONSE FORMAT AND SELECTION CRITERIA

PROPOSAL # PL‐24‐25‐03
Library Security Services
City of Santa Clarita, California

1. RESPONSE FORMAT – The  organization  of  the  response and cost files  is  described  in this  section of  the  Request for Proposal (RFP).  All  respondents must follow this format for a proposal being submitted.

1.1. RESPONSE FILE:

1.1.1.  Introduction – A general introduction and description of the proposing company shall  be  provided.  The  format  of  the  introduction  is  at  the  discretion  of  the respondent.

1.1.2.  References – Respondent must provide at least three references where the company has provided, or currently provides, onsite security services for similar facilities, preferably from public agencies.

1.1.3.  Work History – List all recent and current contracts held by the proposing company that are similar in nature to the City’s Scope of Work for a period of no less than three years.

1.1.4.  License – Respondent must submit a copy of a current Private Patrol Operator’s License issued by the California Department of Consumer Affairs with its proposal.

1.1.5.  Guards and Field Supervisors – Respondent must submit photos and background, including a California Guard Card, on all employees who may provide security services to any Library branch with its proposal.  Should staff have any concerns with prospective guards, all concerns will be discussed prior to award.

The City reserves the right to regulate all guards submitted by the respondent.

1.1.6.  Off‐site Personnel – Describe the activities of the designated contract manager, support, and supervisor personnel.

1.1.7.  Equipment – Respondent must provide a list of any and all proposed equipment, including but not limited to any communication devices, electronic patrol equipment, or other related items that may be used to perform required duties.

1.1.8.  Training Plan – Respondent must provide an outline of the proposed training plan for all guards and field supervisors that will work at any Library branch.

1.1.9.  Uniforms – Provide a photo or a mockup composite of the proposed uniforms.

1.2. COST  FILE  –  The  respondent  shall  complete  the  Price  Schedule  found  in  the  RFP document. The Price Schedule page must be signed by an individual authorized to bind

the respondent/company. The quoted costs shall include all services and deliverables as laid out in the scope of work.

2. SELECTION CRITERIA ‐ The overall criteria are listed below. As proposals are considered by the City  to  be  more  equal  in  their  technical merit,  the evaluated cost  or price  becomes more important so that when technical proposals are evaluated as essentially equal, cost or price may be the deciding factor. Failing to provide any of the required information will reduce the overall respondent’s score and may be grounds for disqualification. Any statement which is proven to be false may be grounds for disqualification.

2.1. SCORING CRITERIA:

2.1.1. Respondents qualifications

2.1.2. Experience with similar services

2.1.3. Staff and equipment resources

2.1.4. Cost of services provided

2.1.5. Thoroughness of proposal, approach to providing sound services, and ability to provide services  to meet objectives and standards
During  the  selection  process,  the  evaluation  panel  may  wish  to  interview respondents  with scores above a  natural break. Should an interview process take place, the results of the interview will carry greater weight  in the selection process. The City reserves the right to make a selection solely on the basis of the proposals without further contact.

SECTION C
Forms

NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS

PROPOSAL # PL‐24‐25‐03
Library Security Services
City of Santa Clarita, California

1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City).

b. By submitting a proposal, you have reviewed the sample contract documents contained within this request for proposals and agree to be bound by the requirements set forth.

c. Questions and requests for modification of these terms must be negotiated and approved prior to proposal submission and are at the full discretion of the City.

2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you comply  with  and  agree  to  be  bound  by  these  requirements.  If  any  additional  Contract  documents  are executed, the actual Indemnity language and Insurance Requirements may include additional provisions as deemed appropriate by City’s Purchasing Agent.

b. You  should  check  with  your  Insurance  advisors  to  verify  compliance  and  determine  if  additional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the  minimum  required  and  do  not  in  any  way  represent  or  imply  that  such  coverage  is  sufficient  to adequately cover the Contractor’s liability under this agreement. The full coverage and limits afforded under Contractor’s policies of Insurance shall be available to Buyer and these Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required.

The Insurance obligations under this agreement shall be: 1—all  the Insurance coverage and limits carried by or available to the Contractor; or 2—the  minimum Insurance requirements shown in this agreement, whichever  is  greater.  Any  insurance  proceeds  in  excess  of  the  specified  minimum  limits  and  coverage required, which are applicable to a given loss, shall be available to City.

c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements  to  City  before  work  begins.  City  reserves  the  right  to  require  full‐certified  copies  of  all Insurance coverage and endorsements.

3. INDEMNIFICATION
a. To  the  fullest  extent  permitted  by  law,  CONSULTANT  shall  defend  (with  legal  counsel  reasonably acceptable  to  CITY),  indemnify  and  hold  harmless  CITY  and  its  officers,  agents,  departments,  officials, representatives and employees (collectively “Indemnitees”) from and against any and all claims, loss, cost, damage,  injury  (including,  without  limitation,  economic  harm,  injury  to  or  death  of  an  employee  of CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise

from  or  relate  to  (including,  without  limitation,  incidental  and  consequential  damages,  court  costs, attorneys’  fees,  litigation  expenses  and  fees  of  expert  consultants  or  expert  witnesses  incurred  in connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole or in part, from:  (1) CONSULTANT’s performance of Services under this Agreement, or any part thereof; (2)  any  negligent  act  or  omission  of  CONSULTANT,  any  subconsultant,  anyone  directly  or  indirectly employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right of  any  person  or  persons  in  consequence  of  the  use  by  CITY,  or  any  other  Indemnitee,  of  articles  or Services  to  be  supplied  in  the  performance  of  this  Agreement;  or  (4)  any  breach  of  this  Agreement (collectively “Liabilities”).  Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such Indemnitee,  but shall apply to all other Liabilities.   The foregoing shall be subject to the limitations of California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and in particular the limitation on CONSULTANT’s duty to defend whereby such duty only arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT  as well as the limitation on the  cost  to  defend  whereby  CONSULTANT  will  only  bear  such  cost  in  proportion  to  CONSULTANT’s proportionate percentage of fault (except as otherwise provided in section 2782.8).

b. The  foregoing  indemnification  provisions  will  not  reduce  or  affect  other  rights  or  obligations  which would otherwise exist in favor of the CITY and other Indemnitees.

c. CONSULTANT  shall  place  in  its  subconsulting  agreements  and  cause  its  subconsultants  to  agree  to indemnities  and  insurance  obligations  in  favor  of  CITY  and  other  Indemnitees  in  the  exact  form  and substance of those contained in this Agreement.

4. INSURANCE
a. Before  commencing  performance  under  this  Agreement,  and  at  all  other  times  this  Agreement  is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance     Limits
Commercial general liability:   $1,000,000
Professional liability     $1,000,000
Business automobile liability   $1,000,000
Workers compensation     Statutory requirement

b. Commercial general liability insurance will meet or exceed the requirements of ISO‐CGL Form No. CG 00 01 11 85 or 88.  The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage.   Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).  Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance  coverage  and  to  state  that  such  insurance  will  be  deemed  “primary”  such  that  any  other insurance that may be carried by CITY will be excess thereto.  Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent.  Such insurance will be on an “occurrence,” not a “claims

made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.

c. Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available.  When coverage is provided on a “claims made basis,” CONSULTANT
will continue to renew the insurance for a period of at least three (3) years after this Agreement expires or is terminated.  Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any  errors  or  omissions  of  CONSULTANT,  or  its  officers,  employees  or  agents  during  the  time  this Agreement was in effect.

d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of  the  insurance  required  under  this  Agreement,  including  endorsements,  and  such  other  evidence  of insurance or copies of policies as may be reasonably required by CITY from time to time.  Insurance must be placed with California‐admitted insurers with (other than workers compensation) a current A.M. Best Company Rating of at least “A:VII.”

e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the workers compensation policy which arise from work performed by CONSULTANT for CITY.

f. Should  CONSULTANT,  for  any  reason,  fail  to  obtain  and  maintain  the  insurance  required  by  this Agreement,  CITY  may  obtain  such  coverage  at  CONSULTANT’s  expense  and  deduct  the  cost  of  such insurance  from  payments  due  to  CONSULTANT  under  this  Agreement  or  terminate  pursuant  to TERMINATION  section.   In  the  alternative,  should  CONSULTANT  fail  to  meet  any  of  the  insurance requirements under this Agreement, City may terminate this Agreement immediately with no penalty.

g. Should  CONSULTANT’S  insurance  required  by  this  Agreement  be  cancelled  at  any  point  prior  to expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.

Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation.   CONSULTANT must ensure that there is no lapse in coverage.

h. The CITY shall be entitled to any coverage in excess of the minimums required herein.

I  have  read  and  understand  the  above  requirements  and  agree  to  be  bound  by  them  for  any  work performed for the City.

Authorized Signature: ______________________________ Date: ___________________

Printed Name: ____________________________________

DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS

PROPOSAL # PL‐24‐25‐03
Library Security Services
City of Santa Clarita, California

Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be used fill out the form with NA.   Please add additional sheets if needed.

Subcontractor

DIR Registration No.  Dollar Value of Work

Location and Place of Business

Bid Schedule Item No’s:  Description of Work
License No.

Exp. Date:       /       /  Phone (     )
Subcontractor

DIR Registration No.  Dollar Value of Work

Location and Place of Business

Bid Schedule Item No’s:

Description of Work
License No.

Exp. Date:       /       /  Phone (     )
Subcontractor

DIR Registration No.  Dollar Value of Work

Location and Place of Business

Bid Schedule Item No’s:  Description of Work
License No.

Exp. Date:       /       /  Phone (     )

NOTE:  A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and  qualified  to  perform  public  work  pursuant  to  Section  1725.5  of  the  Labor  Code.  It  is  not  a  violation  of  this  section  for  an  unregistered contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.

REFERENCES

PROPOSAL # PL‐24‐25‐03
Library Security Services
City of Santa Clarita, California

The following are the names, addresses, and telephone numbers of three public agencies for which proposer has performed work of a similar scope and size within the past 3 years. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Complete this form out accordingly. Fill out this form completely and upload it with your proposal.

1.  __________________________________________________________________________________ Name and Address of Owner / Agency

__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project

__________________________________________________________________________________ Contract Amount  Type of Work  Date Completed

2. __________________________________________________________________________________ Name and Address of Owner / Agency

__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project

__________________________________________________________________________________ Contract Amount  Type of Work  Date Completed

3.  __________________________________________________________________________________ Name and Address of Owner / Agency

__________________________________________________________________________________ Name and Telephone Number of Person Familiar with
Project

__________________________________________________________________________________ Contract Amount  Type of Work  Date Completed

The following are the names, addresses, and telephone numbers of all brokers and sureties from whom Proposer intends to procure insurance bonds:
_____________________________________________________________________________________

_____________________________________________________________________________________

ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK

PROPOSAL # PL‐24‐25‐03
Library Security Services
City of Santa Clarita, California

By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all Scope of Work for the Library Security Services. The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established Scope of Work throughout the length of the contract.

*Supervisor’s Signature:___________________________________________Date:__________

*Estimator’s Signature:____________________________________________Date:__________

*Owner’s Signature:______________________________________________Date:__________

*All three signatures required

CITY OF SANTA CLARITA DISCLOSURE STATEMENT

PROPOSAL # PL‐24‐25‐03
Library Security Services
City of Santa Clarita, California
The following information must be disclosed:

1.  List the names of all persons having a financial interest in the Request for Proposals.

2.  If any person identified pursuant to No. 1 above is a corporation or partnership, list the names of all individuals owning more than ten percent of the
shares in the corporation or owning any partnership
interest in the partnership.

3.  If any person identified pursuant to No. 1 above is a non‐profit organization or a trust, list the names of any persons serving as a director of the non‐profit organization or as a trustee or beneficiary or
trustor of the trust.

4.  Has the offeror had more than $250.00 worth of business transacted with any member of the City of Santa Clarita staff, boards, commissions, committees, and Council within the past twelve months?  If yes, please indicate the person(s) with whom you have conducted business.

NOTE:  Attach additional pages as necessary.

_________________________________
Signature of Offeror

_________________________________
Print or Type Name of Offeror

_________________________________
Date

SECTION D
Sample Contract

STANDARD AGREEMENT – SAMPLE ONLY

CON-6
Council Approval Date:________
Agenda Item: ________
Contract Amount:________

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF SANTA CLARITA AND

FOR

This AGREEMENT by and between the CITY OF SANTA CLARITA, a municipal corporation and general law city (“CITY”) and _______________________________________, a ________________________________________________________ (“CONSULTANT”), and is dated ________________________.

CONSIDERATION.

As partial consideration, CONSULTANT agrees to perform the Services listed in the SCOPE OF SERVICES, below; and
As additional considerati on, CONSULTANT and CITY agr ee to abide by the terms and conditions contained in this Agreement; and
As additional consideration, CITY agrees to pay CONSULTANT a su m not to exceed dollars ($ ) for CONSULTANT’s Services. CITY may modify this amount as set forth below.

Unless otherwise specified by written am endment to this Ag reement, CITY will pay this sum as specified in the attached Exhibit(s) “ ” which is/are incorporated by reference.

SCOPE OF SERVICES.

CONSULTANT will perform Services listed in the attached Exhibit(s) “ ” which is/are incorporated by reference.

CONSULTANT will, in a professional manne r, furnish all of the labor, technical, administrative, professional and other pe rsonnel, all supplies and materials, equipment, printing, vehicles, transporta tion, office space and facilities, and all tests, testing and analyses, calculation, a nd all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper

to perform and complete the Services and provide the professional Services required of CONSULTANT by this Agreement.

PERFORMANCE STANDARDS.

By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CI TY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing wi th public agencies all suggest that CONSULTANT is capable of performi ng the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.

CONSULTANT will perform its Services in a sk illful manner, comply fully with all City established criteria, and with all applicable federal, state, and local laws, codes, and professional standards.

CONSULTANT agrees to comply with all appl icable federal and st ate employment laws regulations and rules including those that relate to minimum hours and wages, occupational health and safety, workers compensation insurance and state, county and local orders.

CONSULTANT will staff this Agreement wi th personnel qualified to adequately and professionally perform the Services.

CONSULTANT will not subcontract any porti on of these Services without the CITY’s prior written approval.

CITY’s approval of any payment, or conducting of any inspection, reviews, approvals, or oral statements, or any governmental entity’s certification, will in no way limit the CONSULTANT’s obligations under this Agreement or CONSULTANT’s complete responsibility for all Services hereunder.

PAYMENTS.

For CITY to pay CONSULTANT as specified by this Agreement and as provided in attached Exhibit(s) “ ” , CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit(s) “ ” ) the tasks performed, the percentage of the task completed dur ing the billing period, the cumulative percentage completed for each task, the total cost of that Services during the preceding billing month and a cumulativ e cash flow curve showing projected and actual expenditures versus time to date.

CITY may withhold all or a portion of payment otherwise due in the event that Services are either improperly or not performed.

PROJECT COORDINATION AND SUPERVISION.

CONSULTANT will assign as CONSULTANT’s Project Manager and will be responsible for job performance, negotiations, contractual matters, and coordination with CITY’s Project Manager.

CONSULTANT may change its Project Manager only with CITY consent.

CITY will assign as CITY’s Project Manager, will be personally in charge of and persona lly supervise or perform the technical execution of the project on a day-to-day basis on behalf of CITY, and will maintain direct communication with CONSULTANT’s Project Manager. CITY may change its Project Manager at any time with notice to CONSULTANT.

NON-APPROPRIATION OF FUNDS . Payments due and payable to CONSULTANT for current Services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT Services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.

FAMILIARITY WITH SERVICES AND SITE.

By executing this Agreement, CONSULTANT represents that it has:
i. Carefully investigated and considered the scope of Services to be performed; and
ii. Carefully considered how the Services should be performed; and iii. Understands the facilities, difficu lties, and restric tions attending performance of the Services under this Agreement.

B. If the Services under this Agreement are to be performed upon any site, or otherwise require CONSULTANT to access a site, by executing this Agreement CONSULTANT represents that it has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the Services under this Agreement.

TERM.

B. The term of this Agreement will be from ________ _ to _________ .

Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances:
i. Completion of the Services specified in Exhibit(s) “ ”, or

ii. Termination pursuant to Section 17 TERMINATION.

C. Except as otherwise separately and expressly provided by the CITY in writing, the provisions of this Agreement shall surv ive any expiration, breach, or termination of this Agreement, and any completion of the Services.

TIME FOR PERFORMANCE. CONSULTANT will not perfor m any Services under this Agreement until:

D. CONSULTANT furnishes proof of in surance as required under Section 24 INSURANCE; and
E. CITY gives CONSULTANT a written notice to proceed.

Should CONSULTANT begin Services on any phase in advance of receiving written authorization to proceed, any such professional Services are at CONSULTANT’s own risk.

SCHEDULE OF PERFORMANCE AND EXTENSIONS.

F. Should the progress of the Services under this Agreement at any time fall behind schedule for any reason other than excu sable delays CONSULTANT shall apply such additional manpower and resources as necessary to bring progress of the Services under this Agreement back on sche dule and consistent with the standard of professional skill and care required by this Agreement. Time is of the essence in the performance of this Agreement.

G. Should CONSULTANT be delayed by cau ses beyond CONSULTANT’s control, CITY may grant a time extension for the completion of the contracted Services. If delay occurs, CONSULTANT must notify the CITY’s designated representative within forty-eight hours (48 hou rs), in writing, of the cau se and the extent of the delay and how such delay interferes with the Agreement’s schedule. The CITY will extend the completion time, when appropriate, for the completion of the contracted Services.

CHANGES. CITY may order changes in the Services within the general scope of this Agreement, consisting of additions, deletions, or other revisi ons, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the Services will be determined in accordance with written agreement between the parties.

ADDITIONAL SERVICES.

H. The CITY may request CONSULTANT to pr ovide Services in addition to Scope of Services, called “Additional Services”. Additional Services that incur additional costs (contingency) of up to 15% of the to tal contract amount must be authorized by CITY by change order or other docu mented means. Costs beyond this amount must first be approved by CITY in accord ance with applicable thresholds and

procedures. Additional Services must be author ized by CITY in writing prior to performance. CONSULTANT shall be compensated for Additional Services as set forth in Exhibit(s) “ ” or as specified in the written authorization.

I. If CONSULTANT believes Additional Services are needed to complete the Scope of Services, CONSULTANT will provide th e CITY with written notification that contains a specific description of the proposed additional Services, reasons for such additional Services, and a detailed propos al regarding cost. CITY is under no obligation to approve any increase in the agreed-upon costs for the performance of this Agreement.

PERMITS AND LICENSES . CONSULTANT, at its sole expe nse, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of Services under this Agreement.

SITE INSPECTION; DISCOVERY OF HAZARDOUS MATERIALS OR LATENT CONDITIONS. The discovery, presence, handling or removal of hazardous substances is outside of CONSULTANT’s expertise, unless otherwise specified in Exhibit(s) “ ” , and is not included in the scope of Services. Should C ONSULTANT discover any hazardous material, or latent or unknown conditions that may materia lly affect the performa nce of the Services, CONSULTANT will immediately in form CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.

PREVAILING WAGES. CONSULTANT shall comply with the California Prevailing Wage Law to the extent it applies to work perfor med under this Agreement. If applicable, CONSULTANT shall pay prevailing wages to its employees and shall comply with the additional provisions set forth below:

CONSULTANT shall pay prevailing wages to its employees on any agreement when required by applicable law. Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Agreement, as determined by the Director of the State of California Department of Industrial Relations, are on file at the County’s Capital Projects Office and may be obtained from the California Department of Industrial Relations website http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. CONSULTANT shall comply with the 8-hours per day/ 40 hours per week/overtime/working hours restrictions for all employees, pursuant to the California Labor Code. CONSULTANT and all subconsulta nts shall keep and maintain accurate employee payroll records for Work perf ormed under the Agreement. The payroll records shall be certified and submitted as required by law, including Labor Code Sections 1771.4 (if applicable) and 1776, including to the Labor Commissioner no less frequently than monthly. CONSULTANT shall comply fully with Labor Code Section 1777.5 in the hiring of apprentices for work relating to the Agreement.

CONSULTANT acknowledges and agrees that it will comply with AB 1768 (effective January 1, 2020), which amended and expanded the definition of “construction” for which prevailing wages must be paid to include “work performed during the

design, site assessment, feasibility st udy, and other pre-construction phases of construction…regardless of whether any further construction work is conducted…”
CONSULTANT shall forfeit, as a penalty to Owner, the penalty or penalties as provided by the California Labor Code, for each la borer, workman, or mechanic employed in performing labor in and about the Work provided for in the Agreement for each day, or portion thereof, that such laborer, workman or mechanic is paid less than the said stipulated rates for any work done under the Agreement by him or her or by any Subconsultant under him or her, in violation of Articles 1 and 2 of Chapter 1 of Part 7 of Division II of the Calif ornia Labor Code. The sums and amounts which shall be forfeited pursuant to this Paragraph and the terms of the California Labor Code shall be withheld and retained from payments due to CONSULTANT the California Labor Code, but no sum shall be so withheld, retained or forfeited except from the final payment without a full investigation by either the State Department of Industrial Relations or by Owner. The Labor Commissioner pursuant to California Labor Code §1775 shall determine the final amount of forfeiture.

CONSULTANT shall insert in every su bcontract or other arrangement which CONSULTANT may make for performance of Work or labor on Work provided for in the Agreement provision that Subconsultant shall pay persons performing labor or rendering service under subcontract or other arrangement not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the Work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work fixed in the California Labor Code.

CONSULTANT and Subconsultants must keep accurate payroll records, showing the name, address, social security number , work classification, straight time and overtime hours worked each day and week, an d the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the Work of the Agreement Documents. Each payroll record shall contain or be verified by a writte n declaration as required by Labor Code Section 1776. The payroll records enumerated above must be certified and shall be available for inspection at all reasonabl e hours at the prin cipal office of CONSULTANT as required by Labor Code Section 1776. This Project is subject to prevailing wage compliance monitoring and enforcement by the Department of Industrial Relations.

WAIVER. CITY’s review or acceptance of, or paym ent for, Services or product prepared by CONSULTANT under this Agreement will not be cons trued to operate as a waiver of any rights CITY may have under this Agreement or of an y cause of action arising from CONSULTANT’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiv er of any subsequent breach of the same or any

other term, covenant, or condition contained in this Agreement, wh ether of the same or different character.

TERMINATION.

Termination for Convenience. CITY may term inate this Agreement at any time with or without cause by written notice to CONSULTANT.

CONSULTANT will be entitled to recover its costs expended up to the termination plus reasonable profit thereon to the termination date not to exceed the total costs under Section 1(C), but may recover no other loss, cost, damage, or expense.

Termination for Cause. CITY may terminate th is Agreement in whole or part for default should CONSULTANT commit a material br each of this Agreement, and such breach has not been cured within fifteen (1 5) calendar days of the date of CITY’s written notice to CONSULTANT demandi ng such cure. In the event CITY terminates this Agreement for default, CONSULTANT will be liable to CITY for all costs to cure the deficiencies, and all loss, cost, expense, damage, and liability resulting from such breach and termination.

Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the terminat ion notice, any Services performed by CONSULTANT after receiving a termin ation notice will be performed at CONSULTANT’S own cost; CITY will not be obligated to compensate CONSULTANT for such Services.

Upon a termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will become CITY’s property and CONSULTANT will deliver any such items in its possession to CITY within thirty (30) days of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms Services similar to those terminated.

OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY’s property.

CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY’s written notice. CITY agrees that use of CONSULTANT’s Services for purposes other than identified in this Agreement is at CITY’s own risk.

PUBLICATION OF DOCUMENTS. Except as necessary for performance under this Agreement, CONSULTANT will not release copies, sketches, or graphs of materials, including graphic art services, prepared pu rsuant to this Agreement to a ny other person or public entity without CITY’s prior written approval. All press releases, including graphic display information

to be published in newspapers or magazines, wi ll be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.

INDEMNIFICATION AND LIABILITY.

To the fullest extent permitted by law, C ONSULTANT shall defend (with legal counsel reasonably acceptable to CITY), indemn ify and hold harmless CITY and its officers, agents, departments, officials, representatives and employees (collectively “Indemnitees”) from and against any and all claims, loss, cost, damage, injury (including, without limitation, economic harm, injury to or death of an employee of CONSULTANT or its subconsultants) , expense and liability of every kind, nature and description that arise from or relate to (i ncluding, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole or in part, from: (1) CONSULTANT’s performance of Services under this Agreement, or any part thereof; (inc luding any additional services authorized by CITY in writing) (2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly employed by them, or anyone that they control; (3) a ny actual or alleged infringement of the patent rights, copyright, tr ade secret, trade name, trademark, service mark or any other intellectual or propri etary right of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of California Civil Code section 2782.8 as to any desi gn professional services performed by CONSULTANT and in particular the limitation on CONSULTANT’s duty to defend whereby such duty only arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT’s proportionate percenta ge of fault (except as otherwise provided in section 2782.8).

The foregoing indemnification provisions wi ll not reduce or affe ct other rights or obligations which would otherwise exis t in favor of the CITY and other Indemnitees.

CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to indemnities and insurance ob ligations in favor of CITY and other Indemnitees in the exact form and substance of those contained in this Agreement.

ASSIGNABILITY. This Agreement is for CONSU LTANT’s professional services.

CONSULTANT or any subconsultant ’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

INDEPENDENT CONTRACTOR. CONSULTANT shall at all times be deemed an independent contractor wholly responsible for th e manner in which it performs the Services, and fully liable for the acts and omissions of its em ployees, subconsultants a nd agents. Under no circumstances shall this Agreement be construed as creating an employment, agency, joint venture or partnership relationship between CITY and CONSULTANT, and no such relationship shall be implied from performance of this Agreement. Terms in this Agreement referring to direction from CITY shall be construed as providing for direction as to policy and the result of Services only, and not as to means and methods by which such a re sult is obtained. CONSULTANT shall pay all taxes (including California sales and use taxes) levied upon this Agreement, the transaction, or the Services and/or goods delivered pursuant hereto without additional compensation, regardless of which party has liability for such tax under applicable law, and any deficiency, interest or penalty asserted with respect thereto. CONSULTANT shall pay all othe r taxes including but not limited to any applicable City business tax, not expl icitly assumed in writing by CITY hereunder.

CONSULTANT shall comply with all valid administrative regulations respecting the assumption of liability for the payment of payroll taxes and contributions as above described and to provide any necessary information with respect theret o to proper authorities. CONSULTANT has no authority to bind the CITY.

AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all Services and matters covered under this Agreement. Those records include, without limitation, correspondence, internal memoranda, calculations, books and accounts, accounting records documenting its services under its Agreement, and invoices, payrolls, records and all other data related to matters covered by this Agreement. CITY and its designees will have free access at all reasonable times to such records, including the right to audit, examine, and make copies, excerpts, and transcripts from such records, and to insp ect all program data, documents, proceedings and activities. If CITY receives funds from another governmental entity for the payment in whole or part of the Services, that governmental entity will have all rights the CITY has under this Section.

CONSULTANT will retain all records subject to th is Section for at least three (3) years after termination or final payment under this Agreement.

INSURANCE. [All insurance terms subject to review and approval of City Risk Manager] Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits
Commercial general liability: $1,000,000/$2,000,000 (aggregate) Professional liability $1,000,000

Business automobile liability $1,000,000
Workers compensation Statutory requirement
Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit of $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.

Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of at least three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, including endorsements, and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with California-admitted insurers with (other than workers compensation) a current A.M. Best Company Rating of at least “A:VII.” Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the workers compensation policy which arise from work performed by CONSULTANT for CITY.

Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to contract language. In the alternative, should CONSULTANT fail to meet any of the insurance requirements under the Agreement, City may terminate this Agreement immediately with no penalty.

Should CONSULTANT’S insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation. Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation. CONSULTANT must ensure that there is no lapse in coverage.

The CITY shall be entitled to any coverage in excess of the minimums required herein.

COVID-19. CONSULTANT shall ensure its insurance coverages cover claims and/or losses related to the COVID-19 pandemic to the extent such insurance coverage is available. If such insurance is unavailable, but becomes available during the life of the contract, CONSULTANT shall procure a policy and name the City as additionally insured.

Primary/noncontributing. Coverage provided by CONSULTANT shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before the CITY’S own insurance or self- insurance shall be called upon to protect it as a named insured.

Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the Services, which will include a schedule update and a short na rrative description of progress during the past month for each major task, a description of the Services remaining and a description of the Services to be done before the next schedule update.

DISPUTE RESOLUTION.

In the event of any dispute between CONS ULTANT and CITY re garding any claim, demand or request by CONSULTANT for time, money, or additional compensation for any reason whatsoever CONSULTANT shall submit to CITY, within 21 days of CONSULTANT’s first knowledge of th e dispute, a written description of CONSULTANT’s claim, dema nd or request that prov ides a narrative of the pertinent events, the cont ractual basis of the CONS ULTANT’s position, pricing calculations (if applicable) and attaches supporting documentation. CITY will then review the issue and make a decision th ereon. If CONSULTANT shall fail to provide timely notice of any such claim, demand or request, then CONSULTANT shall waive is rights to such claim, demand or request, unless CONSULTANT can demonstrate a manifest lack of prejudice to CITY resulting from such late notice.

CONSULTANT shall continue its work throughout the course of any dispute, and CONSULTANT’s failure to continue work during a dispute shall be a material breach of this Agreement.

If the CITY denies CONSULTANT’s claim, demand, or request in whole or part and CONSULTANT disagrees, and the claim, demand or request exceeds $50,000 then the parties shall, as a precondition to initiating litigation, submit the dispute claim, demand, or request to the Los Angeles JAMS office for non-binding mediation under the appropriate rules. The parties may agree to any other dispute resolution process. Nothing herein will limit C ONSULTANT’s obligation to timely submit to CITY a statutory Government Code Claim, in accordance with Government Code sections 910 et seq.

NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

If to CONSULTANT:

If to CITY:

City of Santa Clarita
ATTN: Kenneth W. Striplin, City Manager
23920 Valencia Boulevard, Suite 300
ATTN: Santa Clarita, CA 91355

Any such written communications by mail will be conclusively deemed to have been received by the addressee three days after deposit thereof in the United States mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this Section.

CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limita tion, CITY’s Conflict of Interest Code (on file in the City Clerk’s Office). It is incumbent upon the CONSULTANT or CONSULTING FIRM to notify the CITY pursuant to Section 27 NOTICES of any staff changes relating to this Agreement.

J. In accomplishing the Scope of Services of this Agreement, all officers, employees and/or agents of CONSULTANT(S), unless as indicated in Subsection (B), will be performing a very limited and closely supervised function, and, therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of CONSULTANT, except as indicated in Subsection (B).
__________________
Initials of Consultant
In accomplishing the Scope of Services of this Agreement, CONSULTANT will be performing a specialized or general servi ce for the CITY, and there is substantial likelihood that the CONSULTA NT’s Services product wi ll be presented, either

written or orally, for the purpose of in fluencing a governmental decision. As a result, the following CONSULTANT personnel shall be subject to the Disclosure Category “1” of the CITY’s Conflict of Interest Code:

______________________ ______________________

______________________ ______________________

SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

THIRD PARTY BENEFICIARIES. CONSULTANT’s subconsultants shall agree to be bound to the terms of the Agreement to the extent of their scope of services, including but not limited to, terms regarding indemnity and dispute resolution, and shall agree that CITY is deemed an express third party beneficiaries of thei r subconsultant agreement. Nothing in this Agreement, however, shall operate to confer such or similar rights or benefits on pers ons or entities not party to this Agreement.

INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California. The exclusive venue for any action involving this Agreement will be in Los Angeles County.

ENTIRE AGREEMENT. T h i s A g r e e m e n t , a n d i t s A t tachments, sets forth the entire understanding of the parties with respect to the subject matte r hereof. There are no other understandings, terms or other agreements e xpressed or implied, or al or written.

There is/are ( ) Exhibits (s) to this Ag reement. To the extent of a conflict between this Agreement and one of the Exhibi ts, the terms of the Agreement shall take precedence. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.

RULES OF CONSTRUCTION. Each party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either party.

SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.

AUTHORITY/MODIFICATION. The parties represent and wa rrant that all necessary action has been taken by the parties to authorize the undersigned to execute this Agreement and to engage

in the actions described herein. To the extent of any contingency above the original Agreement amount previously approved by the CITY’s City Council, additional Services may be added to this Agreement by an additional authorization execut ed by both parties. This Agreement may be otherwise modified by written amendment, which generally requires approval of the CITY’s City Council. CITY’s City Manager, or designee, may execute any such authorization or amendment on behalf of CITY.

CAPTIONS. The captions of the sections and paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.

TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.

DELAY. CONSULTANT shall complete all Services required by this Agreement within the times specified in the Agreement, except where (1) an event outside of CONSULTANT’s reasonable control causes a delay and (2) CONSULTANT promptly advises CITY of such delay (such prompt notice to occur no more than 15 days after the first occurrence of the delay). Such events shall be limited to: acts of neglect by CITY or CITY’s ag ents or by consultants when acting at CITY’s direction; breaches of this Agreement by CITY; Ac ts of God such as fire and flood; explosion, acts of terrorism, war and embargo; and other si milar causes beyond the Parties’ reasonable control. In the event of an excusable delay the City may elect whether to terminate this Agreement or extend the time for performance.

FORCE MAJEURE. Except for defaults of subcontractors at any tier, CONSULTANT shall not be liable for any excess costs if the failure to perform the Agreement arises from causes beyond the control and without the fault or negligen ce of CONSULTANT, incl uding without limitation failure to reasonably mitigate any adverse impacts (Force Majeure).

Force Majeure events include the following: Acts of God, fires, floods, earthquake, other natural disasters, epidemics and pandemics (other than COVID-19 or variants ), abnormal weather conditions beyond the parameters otherwise set fort h in this Article, nucl ear accidents, strikes, lockouts, freight embargos, interruptions in service by a regulated utility, or governmental statutes or regulations enacted or imposed after the fact (together, “force majeure events”).

PROTECTION OF RESIDENT WORKERS. The CITY actively supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S., and aliens authorized to work in the U.S.). The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (Form I-9), reviewing required proofs of both identify and employment authorization, and retaining the Form I-9 for the required period. Updated form I-9 information is available at www.uscis.gov. The CONSULTANT shall establish appr opriate procedures and controls so no Services or products under the Agreement will be performed or manufactured by any worker who is not legally eligible to perform such Services or employment.

COVID-19. Prior to execution of the Agreement, the State of California declared a state of emergency and issued a stay at home order in connection with the COVID-19 pandemic, and the

County of Los Angeles (“County”) issued numerous orders relating to COVID-19, including without limitation an Order to Shelter in Place, originally dated March 17, 2020 (as subsequently extended and amended, including after the date of the Agreement, the “County Order”). In no event shall CONSULTANT be entitled to any additional compensation in connection with any delay or costs associated with the COVID 19 pandemic, the County Order, or any other governmental requirements or regulations in connection therewith, whether currently existing or hereinafter enacted. In the event of any conflict between the terms of this Section and any other provision of the Agreement, in all events, the terms of this Section shall control.

CONSULTANT’s safety and logistics plans prepared in connection with this Contract specifically takes into account the COVID-19 Pandemic, the County Order, and all other governmental requirements or regulations regarding COVID-19 as of the date of the Contract, including without limitation all safety measures required.

SAFETY OF PERSONS AND PROPERTY. CONSULTANT shall comply with, and give notices required by applicable laws, statutes, ordinances, codes, rules and regulations, and lawful orders of public authorities, bearing on safety of persons or property or their protection from damage, injury, or loss, including without limitation the County Order and all other governmental requirements or regulations regarding COVID-19, all as may be amended from time to time.

FACSIMILE OR ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE.

The parties agree that this Agreement may be transmitted and signed by facsimile or electronic mail by either/any or both/all parties, and that such signatures shall have the same force and effect as original signatures, in accordance with Ca lifornia Government Code section 16.5 and Civil Code section 1633.7.

STANDARD SUPPLEMENTAL PROVISIONS. Notwithstanding Section 32 ENTIRE AGREEMENT above, the following Standard Supplemen tal Provision(s), attached to this Agreement, is(are) incorporated herein by this reference and takes precedence over any conflicting provision of this Agreement: [Insert name of any applicable SSP(s), and attach only that SSP(s)—omit remaining SSP(s). In sert “None” if applicable.]___________________. [SIGNATURES ON NEXT PAGE]

IN WITNESS WHEREOF, the parties hereto have executed this contract on the date set forth below.
.

FOR CONSULTANT:

IF CORPORATION:

By: By:

Print Name & Title Print Name & Title

Date: Date:

FOR CITY OF SANTA CLARITA:

KENNETH W. STRIPLIN, CITY MANAGER

B y :

City Manager

D a t e :

APPROVED AS TO FORM:

JOSEPH M. MONTES, CITY ATTORNEY

B y :

City Attorney

D a t e :