Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: November 12, 2024
SUBJECT: 2024-25 CIRCULATION IMPROVEMENT PROGRAM, PROJECT C0073 - DESIGN CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Award the design contract to Encompass Consultant Group, Inc. for the 2024-25 Circulation Improvement Program, Project C0073, in the amount of $382,204 and authorize a contingency in the amount of $38,220, for a total contract amount not to exceed $420,424.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) completes circulation improvement projects to address overall traffic increases and maintain traffic flow in the City. The 2024-25 Circulation Improvement Program will focus on traffic circulation improvements for the Newhall Ranch Road/McBean Parkway, Golden Valley Road/Centre Pointe Parkway, and Magic Mountain Parkway/Valencia Boulevard intersections. The proposed improvements will modify medians, curb and gutter, striping, asphalt, landscaping, utilities, and irrigation. The project will provide enhanced circulation on Newhall Ranch Road, Golden Valley Road, and Magic Mountain Parkway. The locations are shown on the attached location map.
The proposed modifications will accommodate an additional westbound left-turn lane and turn lane extension on Newhall Ranch Road at McBean Parkway, an additional northbound through lane on Golden Valley Road at Centre Pointe Parkway, and an additional eastbound left-turn lane on Magic Mountain Parkway at Valencia Boulevard. The modifications are based on staff’s analysis of traffic volumes and observations of traffic patterns at the selected intersections. This project supports the Sustaining Public Infrastructure theme of the City's five-year strategic plan,
Santa Clarita 2025.
The scope of work for this design contract includes civil engineering design, pavement analysis, land surveying, and landscape architect design services required to prepare construction documents. These documents will consist of complete plans, specifications, and engineer’s estimates for construction. Bid assistance will also be provided to support the solicitation for a construction contract.
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified consulting firms to provide design services for the 2024-25 Circulation Improvement Program project. The RFP was published and circulated via the City’s e-procurement system, BidNet, on July 24, 2024. The City transmitted the solicitation to 2,682 vendors on BidNet, of which 65 vendors downloaded the RFP. A total of two companies provided proposals for consideration.
These proposals were reviewed and evaluated based on each company’s ability to meet the specific needs of the City. An evaluation panel, comprised of staff from the Capital Improvement Projects and Traffic & Transportation Planning divisions, scored the response using the following categories of weighted criteria:
• Consultant qualifications and overall project team experience (40 points) • Ability to comply and provide deliverables based on the project schedule developed by the Consultant that meets or exceeds the City’s project time frame (30 points) • Responsiveness to the RFP including content, format, and completeness of the written proposal (15 points)
• References (15 points)
The evaluation panel scored the responses based on a 100-point scale, with the results outlined below:
Rank Company Location Score
1 Encompass Consultant Group, Inc. Santa Clarita, CA 97 2 Rick Engineering Company Santa Clarita, CA 94
In reviewing proposals, the evaluation panel awarded the highest score to Encompass Consultant Group, Inc. (ECG). The evaluation panel determined that ECG’s proposal offered the best overall value to meet the design needs.
ECG demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. They analyzed the project locations and identified key factors that will need to be addressed in the design. Based on their design experience with similar projects, and the completeness of their proposal for this project, staff recommends awarding the design contract to ECG. The proposal is available in the City Clerk’s Reading File.
California Government Code Section 4526 prescribes selection of architectural and engineering services to be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required and does not authorize the selection of professional architect and engineering services based on cost. City staff was able to reach an
agreement with ECG at a fair and reasonable price.
The requested contingency will cover the cost of unforeseen design constraints, potential design modifications, additional field investigations including potholing for utility locations and foundations, permits required by the County of Los Angeles, and coordination with utility companies and other agencies.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure account C0073233-516101 (TDA Article 8 Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Proposal for Encompass Consultant Group, Inc. (available in the City Clerk's Reading File)