Encompass Consultant Group Cover Letter An Employee-Owned Company
2024-25
Circulation Improvement Program
Proposal # CIP-24-25-C0073
ENCOMPASS CONSULTANT GROUP
25115 Avenue Stanford, Suite #A-320
Santa Clarita, CA 91355
(661) 600-9367
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Cover Letter An Employee-Owned Company
September 3, 2024 WO: 1028
Jaclyn Abston
City of Santa Clarita
23920 Valencia Boulevard, Suite 120
Santa Clarita, CA 91355
Subject: Proposal for 24-25 Circulation Improvement Program (CIP - 24-25-C0073
Dear Jaclyn,
Thank you for the opportunity to submit this proposal for professional design services for the City of Santa Clarita's 2024-25 Circulation Improvement Program (Project CIP - 24-25-C0073). We are pleased to propose the same design team, including sub -consultants, that has successfully completed multiple similar projects for the City. Our team’s familiarity with the City’s standards and requirements, combined with our extensive experience, will ensure a seamless transition into this phase.
Our team has worked closely together for years, fostering a collaborative environment that allows us to operate as if we are one cohesive company. This synergy enables us to deliver high- quality, efficient solutions tailored to the City's needs. Josiah Jenison, P.E., will continue to lead the project from our local Santa Clarita office, ensuring that our proven approach to managing street improvement projects is applied effectively to achieve the City’s goals.
We have read and agree to the terms and conditions as presented in this RFP. Should you have any questions regarding this proposal, please do not hesitate to contact Sal at by phone (805) 416-8704 or by email at [email protected].
Sal Contreras, P.E.
Principal Engineer
Phone: (805) 416-8704
[email protected]
Josiah D. Jenison, P.E.
Senior Engineer II
Phone: (661) 600-9367
[email protected]
COMPANY INFORMATION
PRINCIPAL OFFICE
Encompass Consultant Group, Inc
25115 Avenue Stanford
Suite #A-320
Santa Clarita, CA 91355
Phone: (661)600-9367
Fax: (805) 445-7522
www.ECGcivil.com
PRIMARY CONTACT
Sal Contreras, P.E.
Phone: (805) 416-8704
Email: [email protected]
CONTENTS
Introduction …………………………….…pg. 1
Company Background
Qualifications ……………..…………….pg. 3
Firm Experience
Key Staff
Organization
Relevant Experience
Project Understanding
and Approach……………….…….…….pg. 11
Key Issues and Solutions
Work Statement
Schedule…….…………….……….……….pg. 40
Cost Proposal…….………..…….Separate
Attachments
Key Staff Resumes
Required Forms
Addenda Acknowledgement
(Page Intentionally Blank)
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 1 An Employee-Owned Company
INTRODUCTION
Encompass Consultant Group is pleased to present this proposal for professional design services to the City of Santa Clarita for the 2024 -25 Circulation Improvement Program.
Santa Clarita is a dynamic and rapidly growing community known for its excellent quality of life. As the city continues to expand, ensuring efficient and safe transportation networks is crucial. This project targets enhancements at three key intersections—Newhall Ranch Road and McBean Parkway, Golden Valley Road and Centre Pointe Parkway, and Magic Mountain Parkway and Valencia Boulevard—to improve capacity, traffic flow, and safety.
The following proposal outlines ECG’s approach to meeting the goals of this project, keeping in mind the City’s priorities for Sustaining Public Infrastructure, as well as Community Beautification, Sustainability, and Public Safety. Our proposal presents a design plan to address key elements, along with options to be reviewed with the City's project managers for a tailored and flexible approach that addresses all the project's needs.
Leveraging our team's extensive experience with similar projects and familiarity with the City of Santa Clarita’s standards and procedures, we are committed to delivering high -quality, efficient design services that ensure the successful completion of this important project.
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 2 An Employee-Owned Company
COMPANY BACKGROUND
(ECG) is a local firm established in 2016. We are an employee-owned company and are committed to providing exceptional services to both public and private clients throughout Los Angeles, Ventura, and Santa Barbara Counties and the surrounding regions.
Our team is comprised of members who have worked together in the area for well over 15 years; some for over 25. During these established careers, ECG’s staff have successfully managed and designed numerous municipal and capital improvement projects throughout Los Angeles, Ventura, and Santa Barbara Counties. Our team has a long history of providing high-quality, responsive, and efficient services to public agencies such as the City of Santa Clarita. Our wide- ranging experience working on projects for Public Agencies includes the following:
• City of Santa Clarita *
• City of Lancaster *
• City of Palmdale
• City of Camarillo *
• City of Ventura *
• City of Port Hueneme
• City of Oxnard *
• City of Santa Paula *
• City of Fillmore
• City of Moorpark
• City of Santa Barbara
• County of Ventura *
• County of Santa Barbara*
• County of Los Angeles
*Current Multi-Year Contracts
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 3 An Employee-Owned Company
QUALIFICATIONS
FIRM EXPERIENCE
ECG offers a broad range of civil engineering and land surveying services. With a combination of highly skilled in -house resources and established relationships with specialty firms, we can effectively and efficiently meet the project tasks outlined within the City’s Scope of Work. O ur talented 19-member professional staff includes 8 registered civil engineers, 2 licensed professional land surveyors, and 4 California Certified Qualified Stormwater Pollution Prevention Plan Developers (QSD) along with a well -rounded design and survey support team. ECG staff share a common goal of exceptional client service. A commitment to technical expertise, quality, and client service is what we strive for both at an individual and firm level. Our staff are dedicated individuals who take great pride in their work and build relationships at all levels within the community. As a small-sized, local firm we are poised to serve as an extension of City Staff and are available to attend to this project’s needs with personalized and attentive service.
EXPERIENCE WITH THE CITY OF SANTA CLARITA
Key staff selected for this project includes the same team members who have successfully completed design work on numerous similar projects for public agencies in Los Angeles and for the City of Santa Clarita in particular. ECG has recently completed the fully constructed 2020-21
Circulation Improvement Program Phase II & III and the newly constructed Golden Valley Road Curb and Gutter Project . These projects were awarded through the City of Santa Clarita's RFP process. In addition to these, we have recently completed a range of projects for the City, including both on-call assignments and RFP-based projects, such as the following:
2020-21 Circulation Improvement Program Phase II
2020-21 Circulation Improvement Program Phase III
Magic Mountain Beautification Project
Valencia Industrial Center Bicycle and Pedestrian Improvements Sierra Highway Sidewalks Design Project (T3025)
Golden Valley Road – Curb and Gutter Project
Centre Pointe Pkwy Sidewalk Project
Plum Canyon and Golden Valley Road Median Improvements Creekside Road Safety Improvements
Newhall Ranch Road SUSMP
Newhall Gateway Beautification Project
As with previously awarded projects, we maintain our commitment to designing functional and attractive public improvements for the City of Santa Clarita. By focusing on effective communication and maintaining availability, it is our goal to function as an extension of City staff to creatively and efficiently meet the design, schedule, and budget demands of this project.
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 4 An Employee-Owned Company
ASSIGNED TEAM
ECG has gathered a team with the best skills to successfully achieve the goals of this project. With talented engineers and licensed surveyors whose experience is highly focused on roadway design and improvement, ECG is well prepared to successfully fulfill the tasks required for this project Our selected team consists of civil engineers with a broad skill set to best serve the needs of this pedestrian and bicycle safety improvement project, featuring members with substantial experience working on similar projects in Santa Clarita and in LA county. They understand the City’s processes and are ready to carry out the tasks involved.
Our Project Manager, Josiah Jenison, P.E. has more than 15 years of experience with public works contracts and has achieved numerous successful projects in northern Los Angeles County. He has a thorough understanding of State, Federal, and City standards, codes, and procedures as well as the processes within the City of Santa Clarita.
ECG understands the importance of adherence to quality assurance and quality control and how these efforts directly result in minimal construction change orders and minimal plan check comments for our clients. With
Sal Contreras P.E. serving as Principal in Charge and our designated QA/QC Manager, we strengthen our effort to produce a well -designed, constructible project that is delivered on time and within budget.
In addition to a skilled staff, ECG has the available resource of subconsultants with whom we have trusted relationships and whose skills can beneficially impact this project. These selected professionals include:
• LIN Consulting, Inc. - Striping and signage plans and provide bike lane recommendations. • Pavement Engineering Inc. (PEI) – Coring and deflection testing. • Pacific Coast Land Design, Inc. - Landscape and irrigation plans • Spearhead Location Services – Positive Utility Location Services • Taft Electric - Potholing services.
• Stay Green Landscape – Irrigation Toning Services
These services are to be fully managed by ECG throughout this contract. An overview of ECG Key Staff and organization selected for this project follows. Team members’ full resumes and subconsultant qualifications are available in the attachments section.
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 5 An Employee-Owned Company
KEY STAFF
Sal Conteras, PE
Principal Engineer, QA/QC
LICENSING
Professional Engineer No. 66720,
California
EDUCATION
B.S. Civil Engineering, CA
Polytechnic State University,
As a principal engineer and contract manager, Sal
Contreras, P.E., brings 25 years of professional
experience in public works projects and
substantial experience managing multi-year and
on-call contracts with public agencies. He has
extensive knowledge of local City, County, and
State engineering and environmental regulations
including Local Assistance Procedures Manual
(LAPM).
Josiah Jenison PE, QSD, LEED
Project Management,
Civil Design
LICENSING
Professional Engineer No. 77454,
California
EDUCATION
B.S. Civil Engineering, CA
Polytechnic State University, San
Luis Obispo, 2007
Project management and design functions will be
carried out by Josiah Jenison, P.E., QSD, LEED,
whose main career focus has been projects within
Santa Clarita and Northern Los Angeles County.
Josiah has 15 years of civil engineering experience
encompassing residential, commercial, industrial,
educational, and public infrastructure projects.
Jose Ascencio PE, QSD
Traffic Striping and Signage,
Civil Design
LICENSING
Professional Engineer No. 87470,
California
EDUCATION
BS, Civil Engineering, CA
Polytechnic State University, San
Luis Obispo, 2014
Overall civil design tasks, including median
modifications, ADA compliance, traffic, street, and
utility plans will be supported by Jose Ascencio,
P.E., QSD, who is a qualified traffic designer and
brings current and extensive street experience in
LA county.
James Fallon, PLS
Principal Surveyor
LICENSING
Professional Land Surveyor No.
7807, California
EDUCATION
B.S. Surveying Engineering, CA
State University Fresno, 1999
James Fallon, P.L.S is our principal surveyor. With
well over 20 years of experience with GIS, Base
Topographic Mapping, Geodetic Control Surveys,
he and his team are equipped to provide efficient
and accurate data on which to build this project.
With LIDAR scanning capability and in-house FAA
certified drone operators, ECG can provide precise
data while maintaining a focus on crew safety.
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 6 An Employee-Owned Company
ORGANIZATION
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 7 An Employee-Owned Company
RELEVANT EXPERIENCE
GOLDEN VALLEY ROAD CURB AND GUTTER PROJECT - 2022
City of Santa Clarita
PROJECT TEAM
Project Manager: Josiah Jenison, P.E, QSD
Design Engineer Jose Ascencio, P.E, QSD
Survey & Mapping: James Fallon, P.L.S.
QA/QC: Sal Contreras, P.E
This roadway improvement project for the City of Santa
Clarita includes construction of a new curb and gutter
on the east side of Golden Valley Road from Centre
Pointe Parkway to roughly 1000’ northwest of Robert
C. Lee Parkway and on the west side of Golden Valley
Road from to Sierra Highway with a project length
spanning approximately 2 miles. The intent was this
project is to improve
roadway drainage and improve
pedestrian connectivity along Golden Valley Road.
Required tasks for this project included detailed
topographic survey, grading and drainage, plan and
profile, curb and gutter plans and storm drain
improvements.
CLIENT
City of Santa Clarita
CONTACT
Ramiro Fuentes
23920 Valencia Blvd, Suite 140
Santa Clarita, CA 91355
(661) 857-7211
[email protected]
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 8 An Employee-Owned Company
CITY-WIDE CIRCULATION IMPROVEMENT PROJECT, PHASE II AND III - 2021 City of Santa Clarita
PROJECT TEAM
Project Manager: Josiah Jenison, P.E.
Design Engineer: Jose Ascencio, P.E.
Survey & Mapping: James Fallon, P.L.S.
QA/QC: Sal Contreras, P.E.
ECG was contracted to provide Civil Engineering design
and Land Surveying services for two separate phases of
the 2020-2021 Circulation Improvement Program.
Phase II consisting of three Locations on Wiley Canyon
Road, Newhall Ranch Road, and Bouquet Canyon Road
included the modification of medians at three (3)
signalized intersections. Improvements include turn lane additions, striping and signage improvements, street
median modifications and signal modifications.
Phase III has entailed circulation improvements in five locations that will be realized in multiple future
construction phases. Improvements include multiple turn lane additions, striping and signage improvements, street median modifications, street widening with bicycle
buffers, a bus stop relocation and signal modifications.
This project included the coordination of subconsultants fully managed by ECG’s project managers.
CLIENT
City of Santa Clarita
CONTACT
Leslie Frazier, Associate Engineer
23920 Valencia Blvd.
Santa Clarita, CA 91355
(661) 286-4172
[email protected]
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 9 An Employee-Owned Company
35TH STREET WEST IMPROVEMENTS - 2022
City of Lancaster
PROJECT TEAM
Project Manager: Sal Contreras, P.E.
Design Engineer: Jose Ascencio, P.E.
Survey & Mapping: James Fallon, P.L.S.
QA/QC: Glen Pace, P.E
ECG is contracted to provide Civil Engineering and Land Surveying services for this multi-phase street
improvement project on 35th St West. 35th St West
serves as a gateway to the Prime Desert Woodland
Preserve and the City of Lancaster wants to enhance the aesthetic of the corridor while providing additional street side parking and maintaining the current road diet . The project consists of 1,900 LF of street improvements in
Phase 1 and 700 LF in Phase 2. The planned street
improvements include pavement rehabilitation, striping
and signage, a bike lane, a widened pedestrian corridor with a landscaped parkway, sidewalks, AC paving, and
accessible pedestrian curb ramp improvements .
Community outreach was performed with reso lution of
right-of-way conflicts. This project is in process currently in the 90% Construction Documents phase.
CLIENT
City of Lancaster
CONTACT
Sheila Niebla
44933 Fern Ave
Lancaster, CA 93534
661-723-6198
[email protected]
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 10 An Employee-Owned Company
10TH STREET WEST AND AVENUE J IMPROVEMENTS, 2021
City of Lancaster
PROJECT TEAM
Project Manager: Sal Contreras, P.E.
Design Engineers: Josiah Jenison, P.E.,
Jose Ascencio, P.E.
Survey & Mapping: James Fallon, P.L.S.
QA/QC: Glen Pace, P.E
This current ECG project includes design improvements
for an approximately 3-mile section on two major arterial streets in Lancaster, CA. This project included typical pedestrian and bicycle improvements to construct curb, gutter, sidewalk, and ADA curb ramps with curb
extensions and/or bulb -outs, minor traffic signal
modifications (pedestrian push buttons), minor street
widening, pavement repair, slurry seal, street tree removal and replacement, bus stop improvements, and existing
driveway apron replacements with ADA compliant
driveway aprons. The existing striping was removed and
replaced with new striping along the entire project corridor to accommodate new bike lanes with painted buffered
lanes, and som e on- street parking. Coordination was
performed to monitor existing utilities and their relocation.
Community outreach as required and performed along
with resolution of right-of-way conflicts. This project was federally funded and executed in accordance with
Caltrans Local Assistance Procedures Manual (LAPM),
Local Assistance Program Guidelines (LAPG), and the
City’s federal funding agreements to ensure compliance
with all Federal requirements.
CLIENT
City of Lancaster
CONTACT
Dao La, Development Services
615 W Avenue H
Lancaster, CA 93534
(661) 723-6177
[email protected]
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 11 An Employee-Owned Company
PROJECT UNDERSTANDING
AND APPROACH
The 2024-25 Circulation Improvement Program for Santa Clarita aims to improve traffic flow, capacity, and safety at three key intersections:
Newhall Ranch Road and McBean Parkway, Golden Valley Road and Centre Pointe Parkway, and Magic Mountain Parkway and Val encia Boulevard. The project will reconfigure lanes to introduce a westbound triple left-turn lane, an additional northbound thru lane, and an eastbound triple left-turn lane at these intersections. This will involve lane striping, signal modifications, road widening and median adjustments.
The design will focus on enhancing pedestrian, ADA, and bicycle facilities to ensure safety and accessibility for all users. Landscape, irrigation, and stormwater management considerations will be integrated to promote sustainability. Each intersection wil l be handled through separate, comprehensive plans, specifications, and estimates (PS&E).
ECG will implement a proactive project management approach to address challenges early and efficiently, ensuring the project meets its objectives and maintains high standards of quality and compliance.
The following table summarizes anticipated key issues and our plan to address them in the most effective and efficient manner to successfully meet this project’s requirements. An itemized plan description follows, with detailed exhibits supporting ECG’s approach to this project.
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 12 An Employee-Owned Company
PROJECT APPROACH
KEY ISSUES AND SOLUTIONS
Evaluate turning movements
through each intersection. 2-
phase min staging phasing
traffic control plans.
Solution:
• ECG has prepared preliminary Autoturn exhibits through each intersection. See the work statement section. Further refinement will be performed during the 30% design stage.
• Horizontal pinch-point geometry will be considered during the design of the striping. Consider traffic counts and storage needs.
• ECG will work closely with the City Traffic Division to refine the signing and striping and traffic control designs.
• Traffic control plans will consider high-traffic impacts during construction. Consider possible weekend and night work for larger construction operations. Minimize disruptions to businesses.
Minimize road widening
and median modification
impacts
Solution:
• We have prepared preliminary Autoturn exhibits for each intersection in the Work Statement to help identify potential issues. See the work statement exhibits
• ECG will perform coring to match existing pavement sections and utilize Autotun to refine the proposed median geometry and limits.
• ECG will work closely with the City to finalize design concepts.
Potential existing class I bike
path modifications and right-
of-way conflicts
Solution:
• ECG has analyzed and has prepared a preliminary design concept including Autoturn (see work statement exhibit)
• ECG will work closely with the City to review our preliminary design concept to develop a layout that is best suited for the City. • City right of way will be established to accurately determine the limits of the bike trail modifications. ECG will prioritize design options to keep improvements within the City’s right of way. • Utilize coring data to determine the street’s existing structural section.
• Perform subsurface utility location to determine impacts to existing utilities. Prepare existing utility relocation plan. Pothole location of new signal poles.
SIGNING AND STRIPING
& TRAFFIC CONTROL
STREET IMPROVEMENTS
AND MEDIAN
MODIFICATIONS
NEW RIGHT TURN LANE
AND BIKE PATH
MODIFICATIONS ON
GOLDEN VALLEY ROAD
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 13 An Employee-Owned Company
The proposed right turn lane
will widen the NB lane on
Golden Valley which will
require adjustment to the
existing radius at the SE
corner of the intersection
requiring modifications to the
existing LA County catch
basin and lateral.
Solution:
• Based on the Autotun exhibit shown in the Work Statement, we anticipate at least 50% of the existing catch basin will be impacted. Options will be explored such as relocating the catch basin and lateral to the east.
• Right-of-way mapping will be performed during Task 1 to further refine the limits.
• Work with LACFCD on processing submittals for permitting. Hold coordination meetings during 30% design with the County to obtain early buy-in.
The proposed right turn lane
Existing signal pole mast arms
are at their maximum length.
New traffic signals will be
needed at all three
intersections.
Solution:
• Westbound Newhall Ranch Road on Approach to Mcbean
Parkway. The existing (Caltrans 61-5-129) mast arm signal pole is 65’. By adding a third left-turn lane a new 70-foot mast arm signal pole will be required.
• Golden Valley Rd and Centre Point Parkway. The existing (Caltrans 26-4-80) is currently at its maximum length. Two new poles will be required due to the impacts of the
proposed widening on Golden Valley Rd.
• Magic Mountain Parkway and Valencia Blvd. The existing Southeast pole and mast arm will need to be replaced to accommodate the triple left-turn lane pockets.
• Perform potholing to confirm new pole locations at 90% design.
Modifications to existing
Landscape and irrigation
Solution:
Pacific Coast Land Design (Landscape Architect Subconsultant) will perform the following:
• Layout of trees and shrubs with the proposed plant palette in accordance with the latest LMD Median Design Guidelines.
• Assess existing irrigation facilities and analyze the potential for extending the existing system to the new medians.
• Perform toning on the existing wiring via Stay Green.
EXISTING STORM DRAIN
MODIFICATIONS AND
LACFCD PROCESSING
TRAFFIC SIGNAL AND
INTERCONNECT/FIBER
OPTIC PLAN
LANDSCAPE AND
IRRIGATION
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 14 An Employee-Owned Company
WESTBOUND NEWHALL RANCH ROAD ON APPROACH TO MCBEAN PARKWAY
Currently the westbound approach on Newhall Ranch Road east of McBean Parkway consists of 2 left turn lanes, 4 through lanes , and 1 dedicated right turn lane. This project intends to add 1 additional left turn lane to this configuration.
The current curb-to-curb width of the westbound approach on Newhall Ranch Road is 82’. In order to accomplish the desired left turn lane addition, the center median on this approach will need to be narrowed from 4’ to 2’ wide and shifted south 2’ providing a new curb- to-curb width of 86’. This change will narrow the curb- to-curb width of the eastbound lanes on Newhall Ranch Road east of McBean Parkway from 50’ to 48’. It appears this change can be absorbed by reducing the number 1 eastbound lane from 13’ to 11’ wide without affecting the other 3 through lane widths.
The median revisions will extend
eastbound from the intersection into
the planted median area therefore
requiring planting and irrigation
adjustments as well. One traffic
signal pull box was observed in the
existing median nose which will
need to be relocated. Additionally,
there is a drop inlet catch basin and
two small curb inlet catch basins at
the westbound end of the planted
median which will also need to be relocated, as seen in the image above. Records indicate that these catch basins are owned and m aintained by Los Angeles County, therefore, catch basin relocation plans will most likely be required to be processed through the County. ECG will work closely with the City staff to coordinate with the County as needed.
It should be noted that the median nose on the south leg of McBean Parkway was designed by ECG on a previous circulation project and will be cut back to provide adequate turning clearance for the additional left turn lane. A preliminary truck turning template was run with an SU-30 in the number 1 left turn lane and a WB-40 in each of the number 2 and number 3 left turn lanes to verify the turning Intersection at Newhall Ranch Road and McBean Parkway
Los Angeles County maintained Catch Basins
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 15 An Employee-Owned Company
clearances. Simultaneously, a template was run for the opposing left turn movement from eastbound traffic on Newhall Ranch Road. See Exhibit A. It appears that if the two left turn movements happen at the same time, there will still be enough space for the minimum 45’ clearance between the closest lane line extension through the intersection without affecting the median noses on the north or south legs of the intersection. Further analysis will be performed during the design phase of the project to confirm these findings and fine- tune the design. Pavement coring and deflection testing will be performed by
PEI to provide pavement recommendations.
SIGNING AND STRIPING AND TRAFFIC CONTROL
To transition from the existing lane configuration to the proposed lane configuration, a shift taper is anticipated along the westbound approach on Newhall Ranch Road, east of the proposed improvements. A horizontal pinch-point exists along Newhall Ranch Road prior to the northerly curb widening for the dedicated right -turn pocket. This pinch- point geometry will be considered during the design of the striping.
Temporary traffic control for both demolition and construction operations will require the closure of the existing westbound number 1 left -turn lane and the number 1 eastbound through lane. In the past, we have developed temporary traffic control plans that utilize weekends for demolition operations and the construction of proposed curb lines. Then lanes are temporarily opened during weekday peak hours as the final construction items are completed. We will coordinate with the City to develop a temporary traffic control plan that is minimally disruptive, considering the high traffic Exhibit A: Preliminary Turning Template at Mc Bean Pkwy. And Newhall Ranch Road City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 16 An Employee-Owned Company
at this intersection. Temporary traffic control for striping installation is anticipated to be handled by the Contractor under the guidance of the Work Area Traffic Control Handbook (WATCH Manual).
SIGNAL MODIFICATION
By modifying the east leg median, the
westbound to southbound left -turns lanes will
now have triple left -turn lane pockets. The
existing mast arm signal pole, located on the
northwest corner is a Caltrans 61 -5-129 with a
65 foot mast arm. The vehicle head at the end
of the 65 foot mast arm reaches the middle of
the existing dual left -turn lanes. By adding the
third additional left -turn lane, the proposed
protected left-turn vehicle head should line up
with the middle of the three left -turn lane
pockets. The existing mast arm is too short and
cannot be modified by replacing the mast arm because the existing Caltrans 61-5-129 is already at its maximum arm length. A new mast arm signal pole with a 70 foot mast arm is necessary to align the protected left -turn vehicle head to line up in the middle of the three left -turn lanes. A Traffic Signal Modification plan will be prepared to provide a signal pole with a longer mast arm for proper placement of the protected left-turn vehicle head.
LANDSCAPE AND IRRIGATION
The existing median east of the intersection of Newhall and Mcbean Parkway features established trees and shrubs. Trees are staggered, and offset from the centerline of the planter. Based on the modification of the westbound median edge, it appears at a minimum that the trees and shrubs along the north edge will be demolished. We understand that City Urban Forestry Department will provide input on the status of the existing trees once demolition has begun. The team is providing design services that will accommodate either modification of the existing planting or a complete re- planting of the median.
The team assumes a new, complete hard pipe and bubbler irrigation system will be designed within the median. Existing sleeves and controller wire will be utilized. Toning will be performed to identify existing wiring locations within the project limits.
The existing maintenance strip paving is a colored and stamped concrete. The new paving will match the existing in color and pattern. The team is well familiar with the many stamped patterns and concrete colors utilized in all medians across the City and w ill use the standard details and reference specifications to define the new hardscape.
Since the Landscape and Irrigation scope of work is only limited to this median modification, as a cost-saving effort, we propose minimizing PCLD’s effort during Task 1 and bringing them in at 90% design. This will greatly reduce the landscape and Irrigation budget by 50%.
Traffic Signal Arm
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 17 An Employee-Owned Company
GOLDEN VALLEY ROAD AND CENTRE POINTE PARKWAY
Currently the northbound approach on Golden Valley Road south of Centre Pointe Parkway consists of 1 left turn lane, 2 through lanes and 1 dedicated right turn lane. This project intends to add a right turn lane in the aggregate base shoulder and convert t he existing right turn lane to a third through lane.
The current curb-to-curb width of the northbound approach on Golden Valley Road is 45’. In order to accomplish the desired right turn lane addition, the eastern curb face will need to be shifted 9’ east. This change will increase the curb-to-curb width of the northbound approach on Golden Valley Road from 45’ to 54’.
Along with these changes, the curb return on the southeast corner of the intersection will need to be cut back. A preliminary truck turning template was run on the northbound right turn lane with a WB-40 truck to verify the turning clearances. Based on this analysis it appears that the curb return radius will need to be increased from 35’ to 45’. See Exhibit B, above
Additionally, a truck turning template was run on the westbound left turn lanes with an SU-30 in the number 1 left turn lane and a WB -40 in the number 2 left turn lane. As a result of this analysis, it appears that the median nose on the south leg of the intersection may not need be cut back as anticipated by the RFP. A more detailed analysis will be performed during the design phase of the project to confirm and ECG will work closely with the City Traffic Division to fine tune the design.
Exhibit B Preliminary Turning Template at Golden Valley Road and Center Pointe Parkway City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 18 An Employee-Owned Company
CURB MODIFICATIONS
The southeast curb return revision will require the relocation of both traffic signal poles, the traffic signal controller cabinet, two power pedestals , and multiple pull boxes. Additionally, there is a roughly 30’ wide curb inlet catch basin that will be impacted by approximately 15’. See the image above. While this catch basin could be relocated 15’ to the east, this would require other relocations and coordination efforts. The storm drain lateral to the catch basin would have to be completely rebuilt and there is a c abinet just east of the catch basin that would need to be relocated. More importantly, records indicate that there is a Los Angeles Department of Water and Power 76” diameter aqueduct water line that runs just east of the catch basin. Relocating the catch basin to the east would place it directly on top of this aqueduct water line which we would recommend avoiding as it would create the need for reviews and coordination with L.A.D.W.P. A simpler solution may be to cut the existing catch basin at the new end of curb return and rebuild the impacted 15’ feet so that it follows the new curb return radius , see Exhibit B. It should be noted that records indicate that this catch basin is most likely owned and maintained by Los Angeles County, therefore, storm drain revision plans will be required to be processed through the County. ECG will work closely with the City staff to coordinate with the County as needed.
Lastly, the ADA curb ramp on the southeast corner will need to be reconstructed and some adjustments to the bike path may be required. ECG will research the limits of right of way and easement to minimize the impacts on the existing bike trail. Based on preliminary right -of-way approximation, it appears that an SPPWC Standard Plan 111-5, Case A, Type 1 ramp will be able to fit within the proposed corner layout. However, a more detailed analysis will be performed during the design phase of the project and ECG will work closely with City staff to fine tune the design.
Existing Curb and Catch Basin
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 19 An Employee-Owned Company
SIGNING AND STRIPING AND TRAFFIC CONTROL
No shift tapers, lane merges, or lane drops are anticipated to transition from the existing lane configuration to the proposed lane configuration. However, the City will need to evaluate the trap left-turn lane, on the northbound approach on Golden Valley Road, and decide whether it should be restriped in favor of a thru lane. Traffic counts and storage needs for the northbound left turn movement, onto westbound Center Pointe Parkway, will be key parameters for the evaluation.
Temporary traffic control, for demolition operations, will require the closure of the existing dedicated right-turn lane on the northbound approach on Golden Valley Road. Demolition operations can be scheduled to minimize disruption to larger freight traff ic accessing the industrial buildings, east of the project. If needed, detours to Soledad Canyon will be considered.
Temporary traffic control, for construction operations, will likely maintain the same lane closures needed during demolition. A temporary dedicated right -turn lane may be possible, but it will be evaluated as the geometry is finalized. If needed, detours t o Soledad Canyon will be considered.
Temporary traffic control for striping installation is anticipated to be handled by the Contractor under the guidance of the Work Area Traffic Control Handbook (WATCH Manual).
SIGNAL MODIFICATION
By widening the east side of the south leg of Golden Valley Road, the existing traffic signal mast arm pole, a Caltrans 26- 4-80, already is at its maximum arm length. This pole will need to be removed and replaced with a new longer mast arm pole to provide proper alignment with the eastbound to northbound left -turn pocket, as well as, relocating the existing type 1 pole, video detection, and Wavetronix system equipment. A Traffic Signal Modification plan will be prepared to provide a signal mast arm pole wi th a longer mast arm for proper placement of the protected left - turn vehicle head.
FIBER OPTIC MODIFICATIONS
In addition to preparing a Traffic Signal Modification plan at Golden Valley Road and Centre Pointe Parkway, a Fiber Optic design plan will be prepared due to the widening of the east side of the south leg of Golden Valley Road. There is an existing underground Fiber Optic cable that will need to be relocated and reconnected to the City’s Fiber system. The Fiber Optic design plan will remove existing fiber and conduit and install new fiber and conduit from the southerly limits of the project on Golden Valley Road to the existing signal controller cabinet. Fiber connection to the City’s Central System will be provided by the City
CORING AND DEFLECTION TESTING
PEI recently paved Golden Valley Road up to Centre Pointe Parkway. Our team will utilize coring and deflection testing data collected for that paving project and for this portion of work. This will be a cost savings to the city.
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 20 An Employee-Owned Company
MAGIC MOUNTAIN PARKWAY AND VALENCIA BOULEVARD
Currently, the eastbound approach on Magic Mountain Parkway west of Valencia Boulevard consists of 2 left turn lanes and 2 through lanes. This project intends to add 1 additional left turn lane to this configuration.
The current curb-to-curb width of the eastbound approach on Magic Mountain Parkway is 47’. In order to accomplish the desired left turn lane addition, the center median on this approach will need to be narrowed from 4’ to 2’ wide and shifted north in order to provide a new curb- to-curb width of 54’. This change will narrow the
curb-to-curb width of the
westbound lanes on Magic
Mountain Parkway west of
McBean Parkway from 33’ to 28’
which will require the restriping of
these lanes.
One traffic signal pull box and
multiple signs were observed in
the existing median which will
need to be relocated.
Intersection at Magic Mountain Parkway and Valencia Boulevard Signs in Median
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 21 An Employee-Owned Company
In conjunction with the median revisions described above, the median noses at the 3 other legs of the intersection are anticipated to be cut back to allow more clearance for truck turning. A preliminary truck turning template was run with an SU-30 in each number 1 left turn lane and a WB- 40 in the number 2 left turn lane of the opposing left turns on Magic Mountain Parkway. See Exhibit C, above. The standard 45’ minimum clearance between the two closest lane line extensions was maintained. Additionally, truck turning templates were run for both left turn movements on Valencia Boulevard using WB-40 trucks. Exhibit C also illustrates the impacts on the existing median noses.
The findings indicate that the median nose on the eastern leg of the intersection may not be impacted as anticipated in the RFP. Further analysis will be performed during the design phase of the project to confirm the exact medi an impacts and ECG will work closely with City staff to fine tune the design. Pavement coring and deflection testi ng will be performed by PEI to provide pavement recommendations.
Exhibit C Preliminary Turning Template at Magic Mountain Parkway and Valencia Boulevard City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 22 An Employee-Owned Company
Lastly, the scope of work for this intersection also includes reconstructing the ADA ramps at all 4 corners and installing pedestrian push buttons as needed to bring the corners into compliance with current ADA standards. After preliminary right-of-way research, it appears that none of the corners have right-of-way corner cut-offs to provide additional space for the standard SPPWC Standard Plan 111-5, Case A, Type 1 ramp. Therefore, we will most likely need to utilize Case A, Type 2 or 3, or Case B style ramps, as show in the rendering above. ECG will provide detailed access ramp design for all for corners to comply with SSPWC Standard Plan 111 -5 and City details and specifications. We will examine each ramp individually to account for all surface conflicts. Special consideration will be made pertaining to pedestrian push button locations to ensure that all new ramps are within minimum distances to push buttons.
SIGNING AND STRIPING AND TRAFFIC CONTROL
The transition from the existing lane configuration to the proposed lane configuration is anticipated to be minimal, using a short shift taper along the eastbound approach on Magic Mountain Parkway, west of the proposed improvements.
Temporary traffic control for demolition and construction of the median modification will require the closure of the existing eastbound number 1 left -turn lane and the number 1 westbound through lane. However, if the work area width is slightly reduced, the existing lane configuration may be maintained using temporary striping. This will need to be evaluated as the geometry is finalized.
Temporary traffic control for the demolition and construction of the four (4) accessible curb ramps will require merge tapers and lane closures on the approaches to each curb. The number of Potential ADA Ramp Design
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 23 An Employee-Owned Company
accessible curb ramps that can be worked on simultaneously, may be limited by the number of lanes needed to remain open. This will be evaluated later in the project timeline.
Given the high-traffic nature of this intersection, the temporary traffic control plan may need to utilize weekend and night work hours for larger construction operations. Then temporary lanes may be opened during weekday peak hours as the final constructi on items are completed. We will coordinate with the City to develop a temporary traffic control plan that is minimally disruptive and effective. Temporary traffic control for striping installation is anticipated to be handled by the Contractor under the guidance of the Work Area Traffic Control Handbook (WATCH Manual).
SIGNAL MODIFICATION
By modifying the west leg median, the eastbound to northbound left-turn lanes will now have triple left-turn lane pockets. By adding the third additional left-turn lane, the proposed protected left-turn vehicle head should line up with the middle of the three left-turn lane pockets. The existing mast arm pole on the southeast corner is too short and must be replaced. A Traffic Signal Modification plan will be prepared to provide a signal mast arm pole with a longer mast arm for proper placement of the protected left-turn vehicle head.
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 24 An Employee-Owned Company
WORK STATEMENT
Encompass Consultant Group has thoroughly reviewed the request for proposals (RFP) and available materials. We understand the challenges this project will present to design, coordinate, and construct. Based on our initial site walk of the project limits and our understanding of the project requirements we have provided the following scope of services required to successfully deliver this project with Tasks, Subtasks, and Deliverables. We have also taken the liberty to expand the requested scope in the RFP based on our experience with similar projects. Our team has developed an understanding of the key project issues presented herein
TASK 1: PRELIMINARY INVESTIGATION
The preliminary investigation task includes a comprehensive investigation of the site and research of existing conditions including field work and existing utility research. ECG will coordinate with our survey crews, our utility locating consultant, Spearhead Locators, and with our potholing contractor, Taft Electric from beginning to end. Findings will be compiled onto an existing utility basemap to be utilized during the project design phase and for the development of the existing utility relocation plan.
Subtask 1.1: Field Reconnaissance
Using available mapping, our team will walk the entire site including medians to document the existing conditions. Pictures and video will be taken and cataloged for use by the entire design team. We will identify areas requiring topographic surveying (e.g., curb ramps, utilities), as well as any other conditions that may require coordination with our sub-consultants and/or other agencies.
ECG shall note existing conditions that may impact the design. Extra time will be spent documenting existing utilities within the locations designated for demolition and where existing utilities will require relocation.
ECG and its sub consultants shall evaluate all components against current California MUTCD standards, Caltrans Standard Specification and Standard Specifications and Plans for Public Works Construction (Greenbook)
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 25 An Employee-Owned Company
ECG will identify the items to be cataloged through field surveying existing utilities such as irrigation facilities, traffic facilities, wet and dry utilities , and any other conditions that may require team coordination and/ or coordination with other agencies.
ECG and LCI will complete a detailed field review. The principal objective of gathering the existing information is to be familiar with the field conditions and to observe the traffic operations. LCI will do a complete field review to ensure errors are not missed during the design phase. LCI utilizes field review as a tool to collect and verify information to ensure the accuracy of our plans and specifications.
Features to be observed and documented during the detailed traffic field review/inventory include:
• Land uses;
• Signal equipment, operations and interconnect;
• Line of sight for system detectors access points and repeaters, if wireless detectors are deployed;
• Controller and interconnect equipment;
• Service points;
• For conduit: % filled, size of conduit, condition of conduit; • We will open pull boxes, and inspect cables and conduit sweeps in the pull boxes; • Spacing and size of pull boxes, whether existing pull boxes are no. 6; • Special characteristics such as proximity to adjacent intersections, location of driveways, parking prohibition, and other factors that may impede the efficiency of operation;
• Speed limits
• Street lights
• Tree wells
Output:
1. Document and map existing conditions for use on the design basemap.
2. Determine topographical survey limits.
3. Photograph/ Video and identify existing utilities
4. Detailed field notes will be prepared
Subtask 1.2: Document Research and Utility Mapping
Along with the initial site investigation, ECG will contact dry and wet utility companies and agencies to obtain record drawing information to document existing utilities within the work area specifically where relocations, grading, and removals are proposed. Record utility maps will be compiled onto an existing utility basemap used for design.
ECG will contact USA Dig Alert to obtain a list of providers and utility owners for the project area.
We will send a letter and map to each entity on the list with a request for maps or a clearance statement. A log will be maintained documenting the contacted utility companies’ responses and coordination notes.
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 26 An Employee-Owned Company
Prior to mobilizing our survey crews, ECG will notify Dig Alert and request utility markings. It is understood that Dig Alert will mark utilities only if construction is planned immediately after and may not agree to perform the marking.
ECG will compile alignments of subsurface utilities from record maps and atlases received in response to your requests. Subsurface alignments will be oriented and adjusted to the topographic mapping using the surveyed locations of surface features where possible.
Once the existing utilities are compiled onto the survey design basemap, ECG will overlay the proposed improvements and develop a plan showing potential existing utility relocation. Existing utility plans will be reviewed to confirm design depths.
ECG shall coordinate existing utility relocations with the affected agencies. ECG shall gather the potholing information and existing utility markings as described in subsequent subtask 1.4 and compile onto a single existing utility basemap for coordination with the agencies. Existing utilities will be identified on the basemap.
Output:
1. Existing Utility Basemap
2. Existing utility response log
Subtask 1.3: Topographic Survey and Record Right of Way Perform field survey to locate pavement, curbs, drives, walks, building footprints, fences, walls, planters, USA dig alert markings, and visible surface utilities, together with topographic features such as tops, toes, flow lines, grade breaks, etc. within the project limits. Pavement and surface materials will be identified. Storm drain structures will be dipped where necessary for design (estimate of 3 locations). Trees larger than 4” in diameter will be located and shown on the map.
Download and compute survey data, and prepare an AutoCAD drawing file. The mapping will be compiled at a scale of 1” = 20’ with a 1- foot contour interval. Each surveyed feature will be clearly labeled or noted by symbol as identified in the field.
Research of pertinent recorded maps and documents. Compile road right of way and center lines based on the information contained in the latest available assessor site information. The computed boundary will be added to the AutoCAD drawing base map.
Resolving boundary problems, such as
conflicting descriptions and misclosures, are beyond the scope of this proposal . If easements of record are required to be plotted, a current preliminary title report will be ordered.
Perform field survey to search for and recover existing record monuments sufficient in number to compile the record documents. The monuments will be tied to the project control survey and will be used to orient the boundary to the project mapping datum.
Output:
1. Deliverables include an AutoCAD drawing file of the topographic mapping. We will add a City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 27 An Employee-Owned Company
title sheet with surveyor’s notes, vicinity map, legend, and a control point listing with descriptions and coordinates for use in construction documents. Digital format shall include AutoCAD, PDF, and SHP files.
Subtask 1.4: Utility Potholing and Utility Locating
Potholing
Pothole and map existing utilities to evaluate potential utility conflicts during project design. Taft Electric will perform potholing services to confirm that the relocation of 4 traffic signals do not conflict with underground utilities.
Potholing shall be performed after the proposed utility locations have been approved by the City.
Pothole information shall be identified on the plans.
Potholing shall be performed at 4 locations based on the project requirements. Potholing information such as depth, utility, type, material location, and photographs shall be compiled into a report. Information gathered shall be incorporated with the existing utility basemap. An existing utility relocation plan shall be prepared if necessary.
Subsurface Utility Locating
Perform subsurface utility locating for areas designated for widening.
Spearhead Locating Services will locate and mark underground utilities including gas, water, electric, fiber optic, storm drain, water , and sewer.
They will utilize electromagnetic location equipment to positively identify utilities in the median to be removed. Once the utilities are marked, and while paint is still fresh, our survey crews will collect the markings during the supplemental survey fieldwork. Findings will be photographed and documented in a report.
Output:
1. Potholing report
2. Utility location report
Toning
Toning will be performed by Stay Green to identify existing irrigation controller wiring for the median located on Newhall Road (Exhibit 2). Once toning has been completed, Stay Green will document the findings to be used for the Landscape and Irrigation plans prepared by Pacific Coast Land Design.
Output:
1. Existing irrigation wiring report.
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 28 An Employee-Owned Company
Subtask 1.5: Coring and Pavement Assessment
Pavement Engineering Inc. (PEI) will perform coring and deflection testing to evaluate the structural capacity and performance of the existing AC pavement. Deflection tests will be performed at 100- food maximum intervals in each lane. Coring will be performed once at each lane, including turn lanes. The deflection analysis will be performed in genera accordance with CTM. Existing AC, base and gutter thicknesses will be recorded. Representative cores will be taken to determine if any areas are unsuitable for saw cutting and pouring against the existing asphalt. ECG shall visually evaluate the condition of the existing surface. If the City would like a thorough pavement treatment option and evaluation, PEI and perform evaluations in a separate proposal.
PEI recently paved Golden Valley Road up to Centre Pointe Parkway. Our team will utilize coring and deflection testing data collected for that paving project and for this portion of work. This will be a cost savings to the city.
Output:
1. Coring data, deflection testing results, and pavement assessment including recommendations.
TASK 2: PROJECT MANAGEMENT
ECG’s project manager, Josiah Jenison, will work closely with the City’s project manager to administer the flow of information to and from the project team. Project updates and design constraints will be brought up early to best mitigate and resolve issues to keep the project on schedule.
Subtask 2.1: Kick-Off and Monthly PDT Meetings
Kick-off meeting
The first step in the process will be to meet with City staff via video conference call to review the details of the project with a Project Kick -off Meeting. We believe it is important for the team to understand the nuances of the project, as well as all s pecial concerns, before proceeding. During this meeting, the technical approach presented, and the scope will be discussed and modified as needed. The project schedule and the project development team (PDT) will also be a major topic of discussion.
PDT Meeting
ECG will conduct monthly (PDT) meetings via video conferencing to ensure the project stays on schedule and to discuss status, concepts and critical issues that may affect the scheduled completion date. This will be a good opportunity to assign action items to members to the design team. PDT meetings shall also be scheduled at every City review period to discuss City comments. • Develop a Project Development Team (PDT)
• Present a preliminary project schedule. Discuss the project schedule including important milestones, major activity and deliverables.
• Discuss the scope to insure it captures all the City departments requirements.
Output:
1. Kick-off Meeting Agenda.
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 29 An Employee-Owned Company
2. Meeting Minutes including, revisions to the scope and project schedule updates.
3. Monthly Project Development Team (Assume 12 PDT).
4. Schedule updates
Subtask 2.2: Schedule
ECG shall work with the City and the design team to
determine the projects key milestones. A schedule will be prepared in MS Project indicating the project tasks with the associated duration, milestones, critical paths and target deliverables. The schedule shall consider
holidays. This project includes tasks that may require
extended durations for coordination with utility companies and review of the existing utility relocation plan including LA County Flood Control District processing.
An updated schedule will be provided at the scheduled
PDT meetings.
Output:
1. Project schedule and updates
Subtask 2.3: Quality Control
Quality Assurance and Quality Control is are two critical steps that is applied to all of ECG projects.
ECG has developed and will implement a QA/ QC plan throughout the entire duration of the project.
An internal constructability review shall be performed by one of our Principals with extensive construction management and inspection experience to provide perspective from the contractor’s point of view.
Output:
1. Quality Control Plan and Check list.
TASK 3: DESIGN
Once the utility investigations and topographical mapping is completed, ECG shall prepare design plans for review at 30%, 60%, 90%, 100% complete and Final, (5 total submittals) including approved plans and specifications for bidding. Plans shall comply w ith the latest City of Santa Clarita Standards, City of Santa Clarita Landscape Maintenance District Standards, Standard Specifications for Public Works Construction (Greenbook), Los Angeles County Flood Control District (LACFCD) and Caltrans Standard Specifications, latest edition.
Plan sheets shall be compiled and grouped in such a way that they can be easily referenced during construction. It is understood that the project will require a LACFCD Flood Permit for the relocation
of storm water facilities associated with the proposed street widening on Golden Valley Road and
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 30 An Employee-Owned Company
Centre Pointe Parkway (Exhibit 2). ECG will prepare storm drain and catch basin modification plans per LACFCD standards for processing and approvals.
Subtask 3.1 Plans Specifications and Estimates PS&E
Design plans shall include, but not limited to, the following:
Demolition Plans
A construction demolition plan shall be prepared for the project. The plan shall indicate Civil, Traffic, and Landscape demolition AC pavement sawcut limits, general demolition notes , and details if necessary. Plan shall also indicate features and utilities that need to be either relocated or protected in place. The plan shall minimize the number of removals to not interfere with the existing traffic lanes as much as possible.
Output:
1. Demolition plans
Street and Median Improvement Plans
Prepare Street improvement plan and profile at 1”=20’. Grading plan views shall show flow line, top of curb elevations, stationing, grade breaks, and saw cut limits. Cross sections at every 50’ intervals and details shall be shown on a separate sheet with legends. It is understood that the proposed improvements, including relocations, will impact the existing signal operations. These impacts will be coordinated with our traffic consultant,
LIN Consulting, to ensure that traffic and signalization designs are integrated in with the proposed street improvements.
The median design shall consider curbs with shedding gutters in areas where drainage flow away from the median and curbs with collecting gutters where drainage comes toward the median. The plan shall comply with the City of Santa Clarita standards. Plan shall include profiles as necessary.
Auto Turn concepts will be performed to demonstrate vehicle movements will work and to help justify the design. Auto Turn details will be shown on the street improvement plans.
Output:
1. Prepare street and median improvement plans. Profiles will be included at the 50% submittal
2. Prepare Auto Turn Concepts and Template details
ADA Ramp Detail Plans
ECG shall perform a detailed topographical survey of ramps identified in the RFP. We anticipate at least five (5) ADA ramps to be evaluated and designed. We understand that during the evaluation process, there may be other curb ramps that may require redesign.
ECG will utilize the 3D scan data from the topographic and right-of-way survey performed under subtask 1.3 to evaluate and design each ramp. The ADA curb ramps will be designed based on the current State of California requirements. Each ramp will be detailed at a scale of 1”=10’.
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 31 An Employee-Owned Company
Output:
1. Detailed curb ramp design
Survey Control Sheet
A survey control sheet will serve as the foundation for all project surveying, design, and construction activities, ensuring high accuracy, consistency, and efficiency throughout the project. The sheet will include the basis of survey, horizontal and vert ical datum used, benchmark ID’s and descriptions, and references to existing monuments and or control points.
Output:
1. Detailed survey control sheet
Trail Relocation and Striping Plans
ECG will utilize the coring and subsurface utility location date provided to identify existing utilities that will be negatively affected by the street widening proposed on Golden Valley Road.
The design geometry will be based on the survey data gathered during the investigation stage of the project. The final road width geometry will determine the limits of the impact on the existing bike trail. ECG will make every effort to minimize the impact to the trail to limit the redesign. Right of way and easem ent research will be performed by our inhouse survey department to determine the available space for modifications to the bike trail. If easements are required, ECG will provide the documentation for processing.
All modifications to the bike trail will be include demolition, grading and drainage, paving, striping plans.
Output:
1. Demolition plans
2. Bike trial improvement plans
3. Striping plans
Utility Relocation Plans
ECG shall prepare a Utility Relocation Plan for existing utilities in conflict with the proposed street improvements. The plan will include existing information compiled from information gathered during Task 1 Preliminary Investigations phase. Proposed utility relocations w ill be presented to the City during the 30% submittal prior to submitting relocation plans to the corresponding agencies. It is anticipated that Storm Drain catch basin modifications and relocation plans will be necessary and plan approvals from LACFCD wi ll be required. Other relocations may include, but not limited to include fiber optic, street lights, electrical, water and gas. ECG shall provide assistance to the City to coordinate with utility companies throughout the design phase of the project. Potholing and subsurface utility location information shall be identified on the plan, in addition to any existing and proposed easements.
Output:
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 32 An Employee-Owned Company
1. Prepare utility relocation plans.
2. LACFCD submittal
3. Reports
Striping and Signage Plans
ECG will prepare signing and striping plans for the intersections provided in the RFP • Newhall Ranch Road and McBean Parkway
• Golden Valley Road and Center Pointe Parkway
• Magic Mountain Parkway and Valencia Blvd.
The signing and striping plans will show centerlines, right-of-way lines, existing and proposed street improvements, driveway locations, all existing, proposed and removed signs, striping, pavement markings, and curb markings. Any work required to transition the proposed stripes to join with existing stripes will also be provided. The plans will conform to the City of Santa Clarita requirements, and will be prepared for final plotting on D -sized sheets at 1" = 40’. Four (4) sheets of signing and striping plans are anticipated for the project. Plans shall be prepared drawn on 24 inch by 36 inch format, with a City specified border, title block, and signature block. Final plans will be signed and stamped by a Registered Civil Engineer
ECG will assess the turning radius of each turn lane using the program Autoturn to analyze the left turn potential conflicts.
Striping and signage plans will be prepared for the following locations:
• Newhall Ranch Road and McBean Pkwy
− 800’ east of McBean Pkwy
− 200’ south of Newhall Ranch Road
− 200’ west of McBean Pkwy
• Golden Valley Road and Center Pointe Pkwy
− 700’ (or 1,700’) south of Center Pointe Pkwy
− 400’ east of Golden Valley Road
− 200’ west of Golden Valley Road
• Magic Mountain Pkwy and Valencia Blvd
− 600’ west of Valencia Blvd
− 200’ south of Magic Mountain Pkwy
− 200’ east of Valencia Blvd
− 200’ north of Magic Mountain Pkwy
Output:
1. Prepare Signing and Striping Plans at the following stages: 30%, 60%, 90%, 100% complete and final submittal. All drawings will be created using AutoCAD and an electronic copy of all drawings submitted to the City at all stages. Final plans will be signed and stamped by a City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 33 An Employee-Owned Company
Registered Civil Engineer.
2. Autoturn exhibits
Traffic Signal Plans
LIN Consulting, Inc. (LCI) will prepare the traffic signal modification plans and will be prepared at a 1” = 20’ scale. The plans will show the entire intersection, with all existing equipment, utilities, street furniture, etc. All proposed and removed facilities and equipment will be clearly identified on the plans, with applicable construction notes and schedules, to create the complete traffic signal plans.
Plans shall be prepared drawn on 24 inch by 36 inch format, with a City specified border, title block, and signature block
LCI will prepare Traffic Signal Modification plans at the intersections of:
• Newhall Ranch Road and McBean Parkway
• Golden Valley Road and Centre Pointe Parkway
• Magic Mountain Parkway and Valencia Blvd
The PS&E will instruct the contractor to furnish and install the proposed equipment. LCI will develop plans and specifications in sufficient detail to ensure that the installation conforms to the city’s current design standards.
Output:
1. Prepare Traffic Signal Plans at the following stages: 30%, 60%, 90%, 100% complete and final submittal. All drawings will be created using AutoCAD and an electronic copy of all drawings submitted to the City at all stages. Final plans will be signed and st amped by a Registered Civil Engineer.
Fiber Optic Plans
LCI will prepare a Fiber Optic design plan along Golden Valley Road from Centre Pointe Parkway to 500 feet south of Golden Valley Road. The Fiber Optic Plan will be prepared at 1”=40’ for the project location. LCI will coordinate with the City to identify fiber assignments and fiber connection to the City’s communications central system. The plan will incorporate all aspects of the existing and proposed fiber optic and communications equipment, construction notes and legend. One Fiber Optic plans are anticipated for this project.
Output:
1. LIN Consulting will a prepare Fiber Optic Plan at the following stages: 30%, 60%, 90%, 100% complete and final submittal. All drawings will be created using AutoCAD and an electronic copy of all drawings submitted to the City at all stages. Final plans will be signed and stamped by a Registered Civil Engineer.
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 34 An Employee-Owned Company
Traffic Control Plans
Traffic Control Stage plans will be prepared for the project construction of street widening, median modification, accessible curb ramps, utility relocation, and signal relocation and installation.
Traffic control stage plans will be prepared at 1"=40' for the project location. Plans will be plotted on D-size sheet. Each sheet normally shows a minimum of 2,000 feet of roadway with relevant striping, and work area. Up to two (2) Stages (min) of traffi c control plans are anticipated for this project.
The design, legend, and location of all work area signs, barricades, and necessary additional traffic controls are designated and placed on the plan sheet. In addition, general notes applying to construction traffic control, a plan legend, and City border information will be placed on the plans.
The plans would be prepared to conform to the general requirements of the City of Santa Clarita, the latest California Manual on Uniform Traffic Control Devices (MUTCD) with the consideration for the needs of the Contractors’ construction operations. The plans will take into consideration both intersection and roadway geometrics and other factors that will influence the design of the temporary traffic control.
Output:
1. Traffic Control Stage Plans Plan at 1”=40’ scale at the following stages: 30%, 60%, 90%, 100% complete and final submittal. All drawings will be created using AutoCAD and an electronic copy of all drawings submitted to the City at all stages. Final plans will be signed and stamped by a Registered Civil Engineer.
Irrigation Demolition Plans
PCLD will define the extents of irrigation appurtenances to be removed and document all existing irrigation equipment to be protected in place, including points of connection. Included are demolition notes and demolition legend.
Output:
1. Irrigation Demolition Plan at 1” =20’ with extents of irrigation demolition. (90%, 100% & Final)
Landscape Demolition Plans
PCLD will define the extents of existing landscape to be removed (clearing and grubbing) and remain due to construction operations, including existing shrubs, groundcover and trees. PCLD will coordinate tree removals and protections with LMD and Urban Forestry.
Output:
1. Landscape Demolition Plan at 1” =20’ with extents of landscape demolition. Note:
Landscape and Irrigation Demolition plans may be combined onto the same sheets per direction from the city Project Manager. (90%, 100% & Final)
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 35 An Employee-Owned Company
Irrigation Improvements Plans
PCLD will define Points of Connection & new water meters if required, adjust and layout mainline, note roadway crossings & boring (if needed), include irrigation notes, equipment legend, include preliminary water use calculations for service request to water purveyor and AB1881 requirements.
Output:
1. Irrigation Plans at 1” =20’ with P.O.C./water meter and controller locations, mainline, laterals and equipment legend. (90%, 100% & Final)
2. Irrigation Details and Calculations sheets (3) total.
Landscape Improvement Plans
PCLD will layout trees and shrubs per LMD Median Design Standards and Traffic Division sightline restrictions. Include landscape notes and legend with water use listed by species (WUCOLS) and stopping sight distance triangles.
Output:
1. Planting Plans at 1” =20’ with tree and shrub layout and planting legend. (90%, 100% & Final)
2. Planting Details sheet (1) total.
Catch Basin Modification Plans
ECG will utilize the existing utility research obtained from Task 1 including the supplemental survey collected from the existing Strom Drain manhole and catch basin. This data will be used to determine the existing pipe invert, pipe size and location. T he existing storm drain alignment will be reviewed and compared to the proposed improvements. We anticipate modification to the catch basin and lateral located on Centre Point Parkway (Exhibit 2) and for the catch basin located in the median on Newhall Ranch Road (Exhibit 1). A storm drain relocation plan will be prepared based on LACFCD standards and submitted for approval.
We anticipate that the first submittal will occur at the 60% or 90% milestone to provide City approvals of the proposed improvements. This will avoid potential site plan revisions and will provide a smoother approval process.
LACFCD Catch Basin Modification Plan shall include the demolition and proposed improvements associated with the relocation of two existing LACFCD catch basins, and all LACFCD plan approval requirements including, but not limited to, proposed hydrology and catch basin capacity calculations
Output:
1. 90% 100% LACFCD Construction Documents
2. Reports
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 36 An Employee-Owned Company
Subtask 3.2 Easement Preparation
ECG survey will obtain title reports and map existing easements on adjacent properties in areas where project improvements and/or easements are proposed (up to 4 properties are estimated at the intersection of Valencia Blvd and Magic Mountain Parkway). ECG will work to design right-turn lane widening improvements within the City right -of-way at the SE corner of Golden Valley Road and Centre Point Parkway. Our preliminary investigation has determined that the proposed widening can be completed within the City right of way including the catch basin relocation.
Prepare legal description, exhibit to accompany legal description and closure calculations for areas where proposed improvements encroach into properties adjacent to the existing public right of way (up to 4 properties are estimated).
It is understood any execution, deed preparation, coordination and/or recording will be handled by client.
ASSUMPTIONS
• Work is to be completed in public right of way areas and will not require encroachment permits for surveying to perform work.
• Easement execution, deed preparation, coordination and/or recording will be handled by client.
• Sufficient boundary monuments of record remain in place in the immediate site vicinity to allow for adequate boundary compilation and orientation. If insufficient monuments exist in the immediate area, additional time and charges may be required. • Traffic control and traffic control plans will not be required. • Prevailing wage rates apply and certified pay roll required.
Output:
1. Deliverables include a PDF file of the legal descriptions and exhibits, signed and stamped by a licensed land surveyor.
2. Title reports (total of 4) if necessary
TASK 4: SUBMITTALS
30% Preliminary Engineering Plans
ECG and its consultants shall develop a conceptual plan showing the proposed medians, existing utilities, drainage connects, traffic control, striping and signage, traffic signal and landscape and irrigation concepts. Once the plan is developed, we shall meet with the Project Development Team to further enhance the plan. Meeting minutes shall be prepared for meetings during this phase. If required, a field meeting can be arranged to further understand any issues that may come up during our initial investigations and studies. Comments will then be incorporated onto the preliminary plan. If necessary, a meeting with agencies and utility companies will be held to ensure that we address any potential utility conflicts. A separate meeting with LACFCD may be required
Output: 1. Preliminary 30% plans
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 37 An Employee-Owned Company
60%, 90%, 100% and final construction documents
Once the Preliminary comments are received, we shall proceed to develop construction documents. ECG will conduct a team design meeting to review the documents and discuss City comments. We will incorporate review comments into the subsequent submittal and provide the City with a log of how each comment was addressed. If it is determined that more field data is necessary, ECG shall obtain further supplemental survey data to refine the Preliminary plan set. ECG shall submit construction documents for plan review at 60%, 90%, 100% and Final, and issue approved plans and specifications for bidding.
Plans shall comply with the following standards where appropriate:
• State of California Department of Transportation Standard Plans (Caltrans) • Standard Plans for Public Works Construction (American Public Works Association)
• Manual of Uniform Traffic Control Devices (Federal Highway Administration) • California Manual of Uniform Traffic Control Devices (Caltrans) • The “Greenbook”, Standard Specifications for Public Works Construction (American Public Works Association)
• City of Santa Clarita Street Design Standards
• City of Santa Clarita, Landscape Maintenance District Standards • All pertinent City policies, codes, and ordinances
• LCCFCD standards
Output:
1. 60%, 90%, 100% and Final construction documents
2. Deliverable shall be in PDF and final CAD formats.
3. LACFCD Submittals for approval
Construction Cost Estimates
Estimates of probable implementation cost will be maintained throughout the course of the design. The estimates are prepared using the project quantity takeoffs and current unit prices.
Unit costs for civil, landscape and traffic items such as standards, mast arms, detector loops, conduit, interconnect cable, pull boxes, AC paving, curb, striping and other such work items are all maintained in a spreadsheet and updated whenever new cost information is available.
ECG will prepare solicitation bid documents in compliance with the City’s new format and will utilize their Bid List and Cost Estimate Excel spreadsheet and Greenbook standards. Bid documents will be prepared as MS Word format and delivered in electronic and hardcopy format. Estimates shall be submitted at the 90%, 100% and Final milestones.
Output:
1. Cost estimates will be delivered at the 90%,100% and final submittals.
2. Cost estimates will be prepared in the new city format and saved as Microsoft Excel.
Technical Specifications
ECG shall prepare the technical specifications at the 90%, 100% and final, for each item of City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 38 An Employee-Owned Company
work associated with a particular improvement plan set and will incorporate them to the City’s supplied Standard General Provisions and Construction Contract Agreement. Technical Specification documents will be prepared in the
new 8-part format recently adopted by the
City. Prepare specifications in a format consistent with the latest edition of the Standard Specifications for Public Works Construction (SSPWC). For work items not adequately covered in the SSPWC.
Output:
1. Technical specification will be delivered at the 90%, 100% and final submittals in the City’s new 8-part format. Specifications will be prepared using Microsoft Word format.
TASK 5: PERMITS AND PLAN APPROVALS
ECG assist the City with the coordination effort with all utility companies throughout the design process. ECG will process and obtain approval for LACFCD Flood Permit associated with the storm drain catch basin and lateral modification plans.
Compile and process existing utility plans onto the project basemap along with research and field work performed under Task 1.
Provide processing and coordination with the design team to prepare, organize and submit PS&E packages to the City for approvals. It is understood that construction documents will be reviewed by multiple city departments and may require individual department coordination to complete the review.
Output:
1. LACFCD permit
TASK 6: BID SUPPORT
ECG will provide technical support during the bid phase of the project. Assist the City’s Project Manager in responding to questions related to the plans and technical specifications during the bid phase. If necessary, update the plans and technical specifications based on questions during the bid phase. Assist the City’s project manager in review and making recommendations to contract change orders.
Bidding Support
• Attend pre-construction meeting.
• Address contractor questions and provide clarifications.
Output:
2. Responses to contractor RFI
3. Plan clarifications
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group Page 39 An Employee-Owned Company
OPTIONAL TASK 7: CONSTRUCTION SUPPORT
ECG will provide support during construction. If necessary, update the plans and technical specifications based on questions during construction . Assist the City’s project manager in review and making recommendations to contract change orders
Construction Phase Services
• Attend pre construction meeting
• Attend jobsite meetings and field meetings (Assume 6 total meetings) • Address contractor RFI’s
• Provide plan revisions is needed.
• Prepare construction bulletins
• Perform submittal and shop drawing review
• Prepare associated cost estimates.
• Perform final job walk and prepare punch list
Record Drawings
• Prepare record drawings based on contractor as-built plans. • Submit record drawings.
Output:
1. Conformed Plans and Specifications
2. Submittal Reviews
3. Responses to Requests for Information (RFIs)
4. Revised Designs
5. Record As-Built Drawings (CAD and PDF)
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group PAGE 40
An Employee-Owned Company
SCHEDULE
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group RESUMES An Employee-Owned Company
RESUMES
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group RESUMES An Employee-Owned Company
KEY STAFF RESUMES
SAL CONTRERAS, P.E. - PRINCIPAL ENGINEER, QA/QC
As project manager, Sal Contreras,
brings over 25 years of professional
experience with a focus on public
works projects and substantial
experience managing multi -year
and on- call contracts with public
agencies. He has extensive
knowledge of local City, County, State and Federal engineering and environmental regulations including Local Assistance Procedures Manual (LAPM). As the current manager of multiple on- call contracts he is highly knowledgeable of the requirements and procedures related to public agencies. He understands the importance of communication, time and budget throughout these projects.
With his broad knowledge and expertise in civil engineering, he provides quality control and design consultation to internal staff for projects of all types. Mr. Contreras is well versed in the management and preparation of feasibility studies, due diligences, master plans, construction plans, specifications, and estimates, and providing construction administration services.
Mr. Contreras oversees both technical and professional personnel, interfacing with key public works agencies including state and local agencies. He has developed and maintains a working knowledge of local City, County and State engineering and environment al regulations and has extensive experience with grading, street, sewer and storm drainage design, along with right of way mapping and utility plans.
EXPERIENCE - PUBLIC AGENCIES
Santa Clarita Valley Water Agency On-Call Engineering and Survey Services │Santa Clarita, CA City of Oxnard On-Call Civil Engineering and Survey Plan Check Services │Oxnard, CA City of Ventura On-Call Engineering and Survey Services │Ventura CA County of Ventura On-Call Engineering and Survey Services│Ventura, CA City of Santa Clarita On Call Civil Engineering Services │Santa Clarita, CA City of Lancaster On-Call Engineering and Survey Services │Lancaster, CA City of Camarillo On-Call Civil Engineering Services │ Camarillo, CA City of Thousand Oaks On-Call Civil Engineering Services │Thousand Oaks, CA
LICENSING
Professional Engineer No.
66720, California
EDUCATION
B.S. Civil Engineering
California Polytechnic State
University, San Luis Obispo,
1997
PROFESSIONAL AFFILIATIONS
Member, American Society of
Civil Engineers
Member, American Public
Works Association
CONTINUING EDUCATION
PSMJ Principal Engineers &
Project Managers Bootcamp
APWA Construction
Inspection Seminar
APWA Greenbook Seminar
Caltrans Local Assistance
Training
Over 25 years
of Public Works and
municipal contract
management experience
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group RESUMES An Employee-Owned Company
JOSIAH JENISON, P.E., QSD, LEED – PROJECT MANAGEMENT, CIVIL DESIGN
Josiah Jenison is a Senior
Engineer with more 15 years
of civil engineering design
experience encompassing
residential, commercial,
industrial, educational, and
public infrastructure. As a
successful engineer and project manager, he has utilized his extensive design knowledge to direct junior staff as well as maintain quality control, budgets and schedules.
Mr. Jenison is well versed in the design of many different types of development and infrastructure including grading and drainage, street improvements, storm drain, sewer, domestic water, fire water, and recycled water. He has extensive experience in the p reparation of construction plans, estimates, specifications, hydrologic and hydraulic studies, water and sewer studies, and storm water pollution prevention plans (SWPPP).
Additionally, Mr. Jenison is well versed in the area of stormwater quality design and has designed many drainage systems that comply with LID/WQMP requirements in multiple jurisdictions.
Mr. Jenison’s engineering experience spans much of Southern California including projects in Los Angeles, Ventura, Santa Barbara, Kern, San Bernardino, and Riverside Counties. He has developed and maintains a working knowledge of local City, County, and State engineering and environmental regulations.
RELEVANT PROJECT EXPERIENCE
2020-21 CIP, Phase II │ Santa Clarita, CA
2020-21. CIP Phase III │ Santa Clarita, CA
Sierra Highway Sidewalks │ Santa Clarita, CA
Centre Pointe Parkway Sidewalks │ Santa Clarita, CA
Golden Valley Road Curb and Gutter Project │Santa Clarita, CA Soledad Canyon Road Median Modification │Santa Clarita, CA Creekside Road Raised Crosswalks │ Santa Clarita, CA
Avenue Paine Industrial Development│ Valencia – Unincorporated LA County, CA Port of Hueneme Parking Lot Redesign│ Port Hueneme, CA
St Johns Seminary Residential Project│ Camarillo, CA
LICENSING
Professional Engineer No.
77454, California
EDUCATION
B.S. Civil Engineering CA
Polytechnic State University,
San Luis Obispo, 2007
CERTIFICATIONS
LEED Accredited Professional,
U.S. Green Building Council
California Certified Qualified
Stormwater Pollution
Prevention Plan Developer
(QSD) #C7754
CONTINUING EDUCATION
PSMJ Project Management
Bootcamp, 2018
PROFESSIONAL AFFILIATIONS
Member, American Society of
Civil Engineers
Member, American Public
Works Association
Project Manager
with over
15 years of experience
with Public Works
Projects
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group RESUMES An Employee-Owned Company
JOSE ASCENCIO, P.E., QSD - CIVIL DESIGN, TRAFFIC DESIGN
Jose Ascencio joined
Encompass Consultant Group
in 2019. After earning his civil
engineering degree from Cal
Poly San Luis Obispo, he
worked for an international
engineering firm before joining
our team. He has worked on a variety of projects, including numerous public works projects. He has completed projects in Ventura and Los Angeles Counties, though he has mainly focused his efforts on the City of Lancaster, California.
His range of work has consisted of grading design, hydrology calculations, cost estimates, bulbouts, and retrofits for ADA compliance. He is a qualified traffic designer and has extended experience in signing and striping for road widening project., Mr.
Ascencio has also been involved in projects that have required coordination between the City of Lancaster and Caltrans including writing of Caltrans Stormwater Data Report (SWDR). Beyond his focus on public works projects, Jose has been involved in plan production for private residential projects and grading and drainage design for public schools.
RELEVANT PROJECT EXPERIENCE
City of Santa Clarita 2020-21 CIP Phase II │ Santa Clarita, CA City of Santa Clarita 2020-21 CIP Phase III │ Santa Clarita, CA 10th Street W and Ave J Pedestrian and Bicycle Safety Improvemets │ Lancaster, CA 10th Street West Gap Closure│ Lancaster, CA
35 Street West Street Improvements│ Lancaster, CA
Avenue G and SR-14 Interchange│ Lancaster, CA
20th Street West Street Improvements│ Lancaster, CA
Avenue I and 10th Street West Intersection Improvements│ Lancaster, CA City of Oxnard Bicycle Facilities Northeast Community Specific Plan, │ Oxnard, CA
LICENSING
Professional Engineer No.
87470, California
EDUCATION
BS, Civil Engineering,
California Polytechnic State
University, San Luis Obispo,
California, 2014
CERTIFICATIONS
California Certified Qualified
Stormwater Pollution
Prevention Plan Developer and
Practitioner (QSD/P)
PROFESSIONAL AFFILIATIONS
Member, American Society of
Qualified
Traffic Designer
With extensive experience
in Street Improvements
and ADA
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group RESUMES An Employee-Owned Company
JAMES FALLON, P.L.S. – PRINCIPAL SURVEYOR
James Fallon, P.L.S is our principal
surveyor. With over 20 years of
experience with GIS, Base
Topographic Mapping, Geodetic
Control Surveys, he and his team
are equipped to provide efficient and
accurate data on which to build this
project. With LIDAR scanning
capability and an in-house FAA certified drone operator, ECG can provide precise data while maintaining a focus on crew safety.
Mr. Fallon has over 20 years of experience on a wide variety of land surveying and geomatics projects. He has been responsible for the direct management and production of survey tasks in support of public works and private land development projects, both in the field and in the office. Work performed includes topographic mapping, monument preservation, public agency map and document review, geodetic control networks, boundary surveys, easement and legal description preparation, subdivision mapping, lot line adjustments, ALTA land title surveys, condominium plans, right of way acquisition surveys, construction staking, and data acquisition for Geographic Information Systems (GIS). His work includes numerous public infrastructure projects, encompassing many miles of corridor survey s for design improvements in Ventura, Los Angeles and Santa Barbara Counties.
Mr. Fallon has extensive experience with static GPS, real time kinematic GPS and GPS control networks utilizing Continuously Operating Reference Stations (CORS) through both the National Geodetic Survey (NGS) and California Spatial Reference Center (CSRC). Mr. Fallon is thoroughly familiar with AutoCAD Civil 3D, the Microsoft Office Suite, Trimble GPS processing software, ESRI ArcGIS and major surveying data collection and network adjustment software packages.
EXPERIENCE -PUBLIC AGENCIES
City of Santa Barbara On-Call Surveying Services - Contract Manager, Principal Surveyor County of Santa Barbara Surveying Services - Contract Manager, Principal Surveyor City of Camarillo On-Call Services - Principal Surveyor County of Los Angeles On-Call Surveying Services - Contract Manager, Principal Surveyor City of Ventura On-Call Surveying Services - Principal Surveyor City of Thousand Oaks On-Call Surveying Services - Principal Surveyor City of Lancaster On-Call Survey Services - Contract Manager, Principal Surveyor City of Oxnard Subdivision Map Review - Contract Manager, Principal Surveyor City of Oxnard Survey and Plan Check Services - Contract Manager, Principal Surveyor Santa Clarita Valley Water Agency On-Call Services - Principal Surveyor Camarillo & Oxnard Airports, Ventura County, CA - Principal Surveyor Casitas Municipal Water District, Ojai, CA - Principal Surveyor California American Water, Southern California - Principal Surveyor United Water Conservation District, Ventura County, CA - Principal Surveyor
LICENSING
Professional Land Surveyor
No. 7807, California
EDUCATION
B.S. Surveying Engineering,
California State University
Fresno, 1999
PROFESSIONAL AFFILIATIONS
Past Officer, California Land
Surveyors Association, State
& Channel Islands Chapter
Past President, ACEC,
Channel Coast Chapter
Past Committee Member,
Channel Islands CLSA
Chapter – Joint Professional
Practices Committee
Member, International Right
of Way Association (IRWA)
25 years
of experience with Base
Topographic Mapping,
Geodetic Control Surveys
and Geographic Information
Systems
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group RESUMES An Employee-Owned Company
SUBCONSULTANTS * Designation of Subcontractors/Subconsultants Form is included in the attachments.
Tracy Moriya Senior Project Manager
EDUCATION
California State University Long Beach,
Mathematics
University of Irvine, Mathematics
PROFESSIONAL TRAINING
Institute of Transportation Studies (ITS)
Extension, Traffic signal design
University of California Extension, Street
lighting design
Northwestern University Traffic Institute,
Intersection & Channelization Design
Westech College,
Microstation Intergraph PC
Graphics and Computer
Aided Drafting (CAD)
PROFESSIONAL AFFILIATIONS
President- Riverside/San Bernardino ITE
(RSBITE)
Member, Institute of Transportation
Engineers (ITE)
YEARS OF EXPERIENCE: 31 years
Tracy Moriya has over 31 years of experience in management and design of traffic engineering and transportation projects. His professional experience includes design of transportation systems, traffic signals, Intelligent Transportation Systems (ITS), guardrail design, CCTV video communication design, roadway and highway lighting, traffic signal system design, signing and striping, stage construction/handling, traffic control. He is an expert in developing design plans, as well as municipal engineering for traffic signal systems, fiber optic interconnect, traffic control, signing and striping projects, street lighting design street lighting design projects. Through his career, he has been involved in over 700 traffic signal design and coordination projects , ranging from minor modification of controller upgrades to installations /modifications of corridors with over 60 intersections.
Tracy has worked with numerous agencies including the City of Los Angeles, Los Angeles County, Caltrans District 7, 8, & 12, Cities of Santa Monica, San Fernando, Long Beach, Inglewood, Norwalk, Brea, South Gate, Redondo Beach, Downey, Bell Gardens, Santa Fe Springs, Santa Clarita , Diamond Bar, Huntington Beach, Pomona, Anaheim, Irvine, Santa Ana, Corona, Tustin, Costa Mesa, Orange, San Marcos, Riverside, Moreno Valley, Cathedral City, Palm Springs, Chino, Chino Hills, Colton, Rancho Cucamonga, Ontario, Upland, Rialto, Fontana, Redlands, San Bernardino, San Bernardino County, Highland, Yucaipa and the Port of Long Beach, Port of Oakland and Los Angeles World Airports.
RELEVANT PROJECT EXPERIENCE
Bouquet Canyon Road at Soledad Canyon Parkway -Valencia Avenue Project (Santa Clarita, CA) - Project Manager. Mr. Moriya managed the Santa Clarita’s future growth of residential developments project at Soledad Canyon Road at Soledad Canyon Parkway-Valencia Avenue. Plans, Specifications, and Estimates for traffic modification, a median modification, driveway impro vements, signing and striping (an additional lane to each direction), traffic control, signing and striping, landscape architecture and irrigation and construction support service were performed. Mr. Moriya worked closely with the City and is very familiar with this intersection.
Lyons Avenue Medan and Street Improvement Design Project (Santa Clarita, CA) - Project Manager . Mr. Moriya managed the preparation of Plans, Specifications and Estimates for the Lyons Avenue Median Installation and Street Improvement Design from I- 5 northbound to Avenida Dorena. This project consists of traffic modification, median modification (cu rb, gutter transitions, median landscaping and irrigation), signing and striping, traffic control, construction support, coordination and permitting with Caltrans and Los Angeles County Flood Control.
Traffic Modification at Seco Canyon Road and Garzota Drive (Santa Clarita, CA) - Project Engineer . Mr. Moriya provided engineering services for the intersection of Seco Canyon Road and Garzota Drive. The project was to convert the existing permissive signal to a protected left -turn phasing along Seco Canyon Road and to upgrade this signalized intersect ion to current City Standards. New ADA ramps were also included in the design plans.
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group RESUMES An Employee-Owned Company
Mike Zielsdorf, R.L.A., ASLA
Principal
As Principal Landscape Architect, Mike is the center of Pacific Coast Land Design’s daily operations and responsible for design oversight and QA/QC.
With more than 18 years dedicated to the design of context sensitive outdoor environments that showcase the definitive c ultural and natural resources of the region. That experience includes the planning, design and construction oversight of urban streetscapes, city parks and open space, public works infrastructure and infill residential at a variety of scales and income lev els. Mike brings his sound technical knowledge backed by a strong understanding of local plant communities and how best to integrate low impact strategies that maximize water savings and reduce site infrastructure impacts.
Mike is currently involved in several streetscape and roadway focused projects in Santa Clarita and will serve as Principal Landscape Architect and provide design oversight throughout this project.
• Education: Bachelor of Landscape Architecture, 2001, California Polytechnic State University, San Louis Obispo
• Registrations: 2014/RLA/Landscape Architecture (CA #6044) • Years of Experience: 19 years. Entered the profession in 2001.
Relevant Project Experience
Main Street Newhall & Roundabout, City of Santa Clarita, CA. Principal -in-Charge for this $2.1 Million streetscape improvement project ( Construction cost for Pedestrian & Landscape Treatments). Design Documents & Construction Administration for 9 block redevelopment districts. Main Street’s renovation is the first step into the transformation of historic Newhall into a mixed-use TOD. It won the APWA’s BEST project of the year for So. CA in both 2011 & 2014. (2009-2015)
Railroad Avenue Medians, City of Santa Clarita, CA. Principal-in-Charge for this $950,000 median beautification project. 1.5 miles of median upgrades. Managed consultant team responsible with design of new medians and traffic signal modifications to accommodate the corridor beautification. (2013-2014)
Valencia Boulevard Median Refurbishment, City of Santa Clarita, CA. Principal -in-Charge for this
1.8 Million median beautification project. Principal -in-charge for the turf removal and water -use reduction median renovation that featured the use of drought tolerant and adapted plantings.
Irrigation design accommodated futur e connection to reclaimed water source. (2014- 2016)
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group RESUMES An Employee-Owned Company
PAVEMENT ENGINEERING INC.
Joseph L. Ririe, P.E.
President & Senior Principal Engineer
Pavement Engineering Inc.
3485 Sacramento Drive, Suite A
San Luis Obispo, CA 93401
805.781.2265
[email protected]
Summary Joe has 28+ years of wide- ranging experience in engineering and project management and in developing practical, cost -effective and quality pavement solutions for clients throughout California, including 22+ specifically focused on pavement design. Joe has w orked on pavement projects for dozens public agencies throughout California, and specializes in pavement management systems (PMS), pavement rehabilitation design and construction administration.
As PEI’s President, Joe is responsible for PEI’s reputation as California’s premier pavement engineering specialists and has set the standard for delivering quality projects on time, on budget and with unparalleled customer service that builds trust and loyalty.
Joe has enhanced his pavement expertise by serving as a chairman on the Soil and Rock Sub-
committee for the American Society for
Testing and Materials (ASTM) and was industry co-chair for Caltrans’ Pavement Preservation Task Group (PPTG).
Joe’s responsibilities include: Responsibility for overall planning and development of PS&E’s, overseeing contractor performance and quality control standards, overseeing associate and assistant engineers, as well as engineering technicians, inspectors and laboratory testing.
Education Bachelor of Science in Civil Engineering
California Polytechnic State University – San Luis Obispo, CA Professional
Registration
California Civil Engineering 52735
Professional Experience
1998 - present President and Sr. Principal Engineer, Pavement Engineering Inc.
Joe was promoted to PEI’s president in 2013. In that role, he is responsible for overall planning and project generation for Pavement Engineering Inc. He develops pavement rehabilitation PS&Es, oversees contractor performance and quality control standards, trains and mentors associate and assistant engineers in project management and design, trains inspectors and technicians and manages a diverse client base.
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group RESUMES An Employee-Owned Company
CONSULTANT QUALIFICATIONS
SPEARHEAD LOCATING SERVICES
Task: Positive Utility Location
Dave Marzio, CEO
7125 Marmota St
Ventura, CA 93003
(805) 671-5338
[email protected]
Positive utility locating is a crucial and necessary step in infrastructure maintenance and construction projects. Spearhead Locating Services specializes in locating and marking all underground utilities including gas, water, electric, data and sewer lines. We are trained and certified to identifying even the hardest -to-
find buried utilities using the latest electromagnetic
locating equipment.
TAFT ELECTRIC
Task: Potholing Services
Dave Norwine, Vice President of
Traffic Operations
1694 Eastman Ave.
Ventura, CA 93003
(805) 642-0121
[email protected]
Founded 1946 in Ventura California, then purchased and Incorporated in 1965, Taft Electric has been a proud member of NECA and the IBEW serving the construction industry for over seventy years. Serving multiple sectors from Commercial, Industrial, Transportation, Education, Entertainment, Healthcare, BioTech/BioPharma, Oil and Gas and Alternat ive Energy, Taft Electric is synonymous with reliability and superior performance and proven results on- time and within budget.
STAY GREEN LANDSCAPE
SERVICES
Task: Irrigation Toning
Dave Colburn, Account Manager
26935 Furnival Avenue
Canyon Country, CA 91351
(661) 673-6100
[email protected]
Stay Green Landscape Maintenance provides experienced experts to clients across various industries, including property management firms, homeowner’s associations, retail, commercial, and industrial properties, golf courses, and municipalities. Stay Green’s water management team has a long history of providing service and understanding the needs of Santa Clarita clients.
City of Santa Clarita
2024-25 Circulation Improvement Program Proposal
# CIP-24-25-C0073
Encompass Consultant Group FORMS An Employee-Owned Company
REQUIRED FORMS
NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # CIP-24-25-C0073
2024-25 Circulation Improvement Program
City Project No. C0073
City of Santa Clarita, California
1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City). b. By submitting a proposal, you have reviewed the sample contract documents contained within this request for proposals and agree to be bound by the requirements set forth. c. Questions and requests for modification of these terms must be negotiated and approved prior to proposal submission and are at the full discretion of the City.
2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you comply with and agree to be bound by these requ irements. If any additional Contract documents are executed, the actual Indemnity language and Insurance Requirements may include additional provisions as deemed appropriate by City’s Purchasing Agent.
b. You should check with your Insurance advisors to veri fy compliance and determine if additional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the minimum required and do not in any way represent or imply that such coverage is sufficient to adequately cover the Contractor’s liability under this agreement. The full coverage and limits afforded under Contractor’s policies of Insurance shall be available to Buyer and these Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried by or available to the Contractor; or 2 —the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to City. c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. City reserves the right to require full -certified copies of all Insurance coverage and endorsements.
3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials, representatives and employees (collectively “Indemnitees”) from and against any and all claims, loss, cost, damage, injury (including, without limitation, economic harm, injury to or death of an employee of CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise from or relate to (including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole or in part, from: (1) CONSULTANT’s performance of Services under this Agreement, or any part thereof; (2) any negligent act or omission of CONSULTANT, any subconsultant, a nyone directly or indirectly employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right of any pers on or persons in consequence of the use by CITY, or any other Indemnitee, of articles or Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and in particular the limitation on CONSULTANT’s duty to defend whereby such duty only arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT’s proportionate percentage of fault (except as otherwise provided in section 2782.8). b. The foregoing indemnificat ion provisions will not reduce or affect other rights or obligations which would otherwise exist in favor of the CITY and other Indemnitees. c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to indemnities and in surance obligations in favor of CITY and other Indemnitees in the exact form and substance of those contained in this Agreement.
4. INSURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Professional liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
b. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.
c. Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of at least three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, including endorsements, and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with California-admitted insurers with (other than workers compensation) a current A.M. Best Company Rating of at least “A:VII.”
e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected or appointed officers, officials, agents, volunteers and employees f or losses paid under the terms of the workers compensation policy which arise from work performed by CONSULTANT for CITY. f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverag e at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance requirements under this Agreement, City may terminate this Agreement immediately with no penalty. g. Should CONSULTANT’S insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.
Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation. CONSULTANT must ensure that there is no lapse in coverage.
h. The CITY shall be entitled to any coverage in excess of the minimums required herein.
I have read and understand the above requirements and agree to be bound by them for any work performed for the City.
Authorized Signature: ______________________________ Date: ___________________ Printed Name: ____________________________________
Sal Contreras P.E., Vice President
09/01/2024
DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS
PROPOSAL # CIP-24-25-C0073
2024-25 Circulation Improvement Program
City Project No. C0073
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perfo rm work or labor or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid . If no Subcontractors will be used fill out the form with NA. Please add additional sheets if needed.
Subcontractor DIR Registration No. Dollar Value of Work Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No. Exp. Date: / / Phone ( )
Subcontractor Dollar Value of Work
Location and Place of Business
Bid Schedule Item No’s:
License No. Exp. Date: / / Phone ( )
Subcontractor DIR Registration No. Dollar Value of Work Location and Place of Business
Bid Schedule Item No’s:
License No. Exp. Date: / / Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.
LIN Consulting, Inc. 100004278
1660 Copely Drive, Suite 27, Diamond Bar, CA 91765
PE 57664, CA 12/31/2025
Pavement Engineering Inc.
DIR Registration No.
1000010484
Pacific Coast Land Design, Inc.
Signal Modifications
Description of Work
Coring, Deflection Testing
1000052246
461 E Main Street, Ventura, CA 93001
Description of Work
Landscape and Irrigation Design
RLA 6044, CA 10/31/2025 (805) 644-9697
(805) 781-2265
(909) 396-6850
N/A
N/A
$25,600.00
$66,500.00
$35,500.00
DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS
PROPOSAL # CIP-24-25-C0073
2024-25 Circulation Improvement Program
City Project No. C0073
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perfo rm work or labor or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid . If no Subcontractors will be used fill out the form with NA. Please add additional sheets if needed.
Subcontractor
DIR Registration No. Dollar Value of Work
Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No.
Exp. Date: / / Phone ( )
Subcontractor
DIR Registration No. Dollar Value of Work
Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No.
Exp. Date: / / Phone ( )
Subcontractor
DIR Registration No. Dollar Value of Work
Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No.
Exp. Date: / / Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.
(805) 671-5338
(805) 642-0121
(661) 291-2800
1000053322
Spearhead Locating Services
7125 Marmota Street, Ventura, CA 93003
CA 3809683
07/31/2023
Taft Electric
1000000149
CSLB License #772245
Stay Green Landscape Maintenance
26415 Summit Circle, Santa Clarita, CA 91350
CSLB Licensce #346620
Positive Utility Loacation
Utility Potholing
Landscape Irrigation Toning
12/31/2025
12/31/2024
1000015596
$4,500.00
$21,500.00
$550.00
REFERENCES
PROPOSAL # CIP-24-25-C0073
2024-25 Circulation Improvement Program
City Project No. C0073
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which proposer has performed work of a similar scope and size within the past 3 years. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Complete this form out accordingly. Fill out this form completely and upload it with your proposal.
1. __________________________________________________________________________________ Name and Address of Owner / Agency
__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project __________________________________________________________________________________ Contract Amount Type of Work Date Completed
2. __________________________________________________________________________________ Name and Address of Owner / Agency
__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project __________________________________________________________________________________ Contract Amount Type of Work Date Completed
3. __________________________________________________________________________________ Name and Address of Owner / Agency
__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project __________________________________________________________________________________ Contract Amount Type of Work Date Completed
City of Lancaster - 615 W Avenue H, Lancaster, CA 93534 $1.2 M
Street Improvements
2022
John Ilasin, P.E., Public Works Director - (805) 880-3415 $1 M
Street Improvements
2023
Street Improvements
2023
City of Santa Clarita - 23920 Valencia Blvd., Santa Clarita, CA 91355 $500,000
Trolis Niebla, P.E., M.S., City Engineer - (661) 945-6860 Leslie Frazier - City Engineer, (661) 286-4172
City of Carpinteria - 5775 Carpinteria Avenue, Carpinteria, CA 93013
ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # CIP-24-25-C0073
2024-25 Circulation Improvement Program
City Project No. C0073
City of Santa Clarita, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all Scope of Work for the 2024-25 Circulation Improvement Program. The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established Scope of Work throughout the length of the contract. *Supervisor’s Signature:___________________________________________Date:__________ *Estimator’s Signature:____________________________________________Date:__________ *Owner’s Signature:______________________________________________Date:__________ *All three signatures required
09/03/2024
09/03/2024
09/03/2024
CITY OF SANTA CLARITA DISCLOSURE STATEMENT
PROPOSAL # CIP-24-25-C0073
2024-25 Circulation Improvement Program
City Project No. C0073
City of Santa Clarita, California
The following information must be disclosed:
1. List the names of all persons having a financial interest in the Request for Proposals.
2. If any person identified pursuant to No. 1 above is a corporation or partnership, list the names of all individuals owning more than ten percent of the shares in the corporation or owning any partnership interest in the partnership.
3. If any person identified pursuant to No. 1 above is a non-profit organization or a trust, list the names of any persons serving as a director of the non-profit organization or as a trustee or beneficiary or trustor of the trust.
4. Has the offeror had more than $250.00 worth of business transacted with any member of the City of Santa Clarita staff, boards, commissions, committees, and Council within the past twelve months? If yes, please indicate the person(s) with whom you have conducted business.
NOTE: Attach additional pages as necessary.
_________________________________
Signature of Offeror
_________________________________
Print or Type Name of Offeror
_________________________________
Date
None
None
None
None
Sal Contreras P.E., Vice President
09/01/2024
Addendum No. 1
August 6, 2024
PROPOSAL # CIP-24-25-C0073
Addendum No. 1
Request for Proposal # CIP-24-25-C0073
2024-25 Circulation Improvement Program
City of Santa Clarita, California
This addendum must be acknowledged via BidNet and should be included with the proposal response.
There was a non-mandatory, pre-proposal meeting on August 6, 2024, beginning at 11:00 AM (PT). The meeting was conducted via Zoom.
Attending Staff:
• Jaclyn Abston – Buyer, Administrative Services
• Michele Arima – Buyer, Administrative Services
• Connor Hahm – Assistant Engineer, Public Works
• Cesar Romo – Traffic Signal System Administrator, Public Works • Alex Porlier – Project Manager, Public Works
• Brandon Ansari – Assistant Engineer, Public Works
• Jennifer De Avila – Assistant Engineer, Public Works
• Patricia Lacsamana – Office Clerk, Administrative Services Attending Vendors:
• Tyson Rising, Toro Enterprises, Inc.
• Hoon Hahn, RICK
• Todd Wood, DeWalt Corporation
• Janelle and Jillian Rosales, DKS Associates
The following questions were asked and answered:
Q1) Will construction funding be based on budget or on needs? A1) Construction funding is not known at this time, however the construction funding will be based on City needs and what the budget allows for.
The following was reviewed:
• Project scope of work
• Bidding Guidelines
Addendum No. 1
August 6, 2024
PROPOSAL # CIP-24-25-C0073
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response. ____________________________________ ____________ Contractor’s Representative Date
____________________________________
Company Name
Sal Contreras P.E., Vice President
Encompass Consultant Group, Inc.
09/01/2024
Addendum No. 2
August 27
, 2024
PROPOSAL # CIP-24-25-C0073
Addendum No. 2
PROPOSAL # CIP-24
-25-C0073
2024-25 Circulation Improvement Program
City of Santa Clarita, California
This addendum must be acknowledged via BidNet and should be included with the proposal response.
The purpose of this addendum is to address the following for this Request for Proposals (RFP):
I. ITEM 1: REVISING LANGUAGE TO FOLLOWING:
TASK 1: PRELIMINARY INVESTIGATION | SUBTASK 1.5: CORING AND PAVEMENT ASSESSMENT The City
is requesting deflection testing to be included with the coring in the proposal in order to evaluate the structural capacity and performance of existing AC pavement where applicable.
END OF A
DDENDUM
This addend
um must be acknowledged via BidNet and should be included with the response. ____________________________________
____________
Contractor’s Representative Date
____________________________________
C
ompany Name
09/01/2024
Sal Contreras, P.E.,Vice President
Encompass Consultant Group, Inc.
www.ECGcivil.com
Date: 10/7/2024
PM: JJ/SC
Prevailing Wage (Y/N) y
Project
Name: Work Order: 1028
DESCRIPTION Principal II Senior II Senior I Associate Assistant II Assistant I Senior
Designer
Designer/
Technician
1-Man
Survey
2-Man
Survey
3-Man
Survey
Clerical
Support TOTAL
Hourly Rates $235 $195 $180 $170 $160 $150 $145 $95 $210 $315 $450 $95 Task 1 Preliminary Investigations
1.1 Field Reconnaissance 8.0 12.0 $3,480.00
1.2 Document Research and Utility Mapping 8.0 40.0 8.0 $8,720.00
1.3 Topographic Survey and Record Right of Way 19.0 42.0 72.0 $33,525.00
1.4 Utility potholing and Utility Locations (See Taft + Spearhead Proposal) 4.0 8.0 $2,060.00
1.5 Coring and Pavement Assessment (See PEI Proposal) 4.0 4.0 $1,420.00 Subtotal: $49,205.00
Task 2 Project Management
2.1 Kick Off and PDT Meetings( 12 PDT) @ Milestones (12 Meetings) 2.0 40.0 12.0 $10,190.00
2.2 Schedule 4.0 8.0 $2,500.00
2.3 Quality Control 60.0 $14,100.00
Subtotal: $26,790.00
Task 3 Design
3.1 Plans Specifications and Estimates PS&E $0.00
Demolition plans 2.0 20.0 40.0 $10,770.00
Street and Median Improvement Plans 2.0 80.0 160.0 $41,670.00 ADA curb ramp details 2.0 16.0 80.0 $16,390.00
Utility Relocation Plans 2.0 16.0 40.0 $9,990.00
Striping and Signage Plans 2.0 40.0 80.0 $21,070.00
Traffic Signal Plans (See LIN Proposal) $0.00
Fiber Optic Plans (See LIN Proposal) $0.00
Traffic Control Plans 2.0 48.0 88.0 $23,910.00
Irrigation Demolition Plans (See PCLD Proposal) $0.00
Landscape Demolition Plans (See PCLD Proposal) $0.00
Irrigation Improvements Plans (See PCLD Proposal) $0.00 Landscape Improvements (See PCLD Proposal) $0.00
Catch basin modification plans (LACFCD) 12.0 40.0 $8,740.00
3.2 Easement Preparation
Document Research & download 12.0 4.0 $2,800.00
Review PTR and plot ex. Esmts that affect design area 4.0 16.0 $3,280.00 Legal Description 8.0 16.0 $4,000.00
Exhibit to accompany legal 4.0 16.0 $3,280.00
1st Submittal 4.0 $720.00
2nd Submittal 4.0 8.0 $2,000.00
Subtotal: $148,620.00
Task 4 Submittals
Project specifications 40.0 $7,800.00
Bid schedule 12.0 $2,340.00
Engineers Estimate 2.0 40.0 $6,790.00
Subtotal: $16,930.00
Task 5 Permits and Approvals
Utility company coordination 16.0 $3,120.00
Compile design plans for relocations 1.0 8.0 $1,475.00
Process PS&E for submittals 1.0 8.0 8.0 $3,075.00
Subtotal: $7,670.00
Task 6 Bid Support
Pre-Bid meeting 2.0 $390.00
Plan clarifications 2.0 8.0 $1,670.00
Address contractor RFI 4.0 2.0 $1,100.00
Subtotal: $3,160.00
Task 7 Construction Support (OPTIONAL)
Pre-con meeting 2.0 $390.00
Job site meetings (assume 5) 10.0 $1,950.00
Construction observation visits (assume 3) 12.0 8.0 $3,620.00 Respond to contractors RFI 8.0 8.0 $2,840.00
Prepare plan revision deltas 8.0 8.0 $2,840.00
Change order assistance 8.0 8.0 $2,840.00
Punch list preparations 8.0 8.0 $2,840.00
Prepare record drawings based on contractor as-builts 1.0 8.0 40.0 $8,195.00 Final record drawing processing 1.0 8.0 $1,795.00
Subtotal: $27,310.00
Task 8 Optional Design Tasks
Trail relocation plan 2.0 16.0 24.0 $7,430.00
Subtotal: $7,430.00
$287,115.00
Subtotal Fee by Staff Category $18,565.00 $79,950.00 $6,480.00 $7,140.00 $116,800.00 $0.00 $0.00 $0.00 $0.00 $22,680.00 $0.00 $760.00 Subtotal Hours by Staff Category 79.0 410.0 36.0 42.0 730.0 0.0 0.0 0.0 0.0 72.0 0.0 8.0 Sub Consultants Fee Markup Cost
Lin Consulting (Traffic Engineering) $60,476.00 10% $66,523.60 Lin Consulting Construction Support (Traffic Engineering) OPTIONAL TASK 7 $3,240.00 10% $3,564.00 Pacific Coast Land Design (Landscape Architects) $23,315.00 10% $25,646.50 Pacific Coast Land Design Construction Support (Landscape Architects) OPTONAL TASK 7 $6,370.00 10% $7,007.00 Pavement Engineering Inc (PEI) - Coring and Deflection Testing OPTIONAL $31,370.00 10% $34,507.00 Taft Electric (5 Potholes) $19,600.00 10% $21,560.00
Title Reports (4)- Estimated $3,300.00 10% $3,630.00
Stay Green (Toning) $500.00 10% $550.00 $374,773.10
Spearhead Locators (Utility Location) $4,080.00 10% $4,488.00 $454,591.10 TOTAL: $167,476.10
2024-25 Circulation Improvements Program
TOTAL WITHOUT OPTIONAL TASKS
TOTAL WITH OPTIONAL TASKS
1