Agenda Item: 13
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: November 26, 2024
SUBJECT: FORMER SENIOR CENTER, PROJECT F0006 - BUILDING
ASSESSMENT CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Award a contract to HH Fremer Architects, Inc. for the Former Senior Center, Project F0006, in the amount of $133,000 and authorize a contingency in the amount of $13,300, for a total contract amount not to exceed $146,300.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
On July 9, 2024, the City Council approved the transfer of William S. Hart Regional Park (Hart Park) from the County of Los Angeles to the City of Santa Clarita (City). The Hart Park property includes the former Senior Center, which was vacated when the new Senior Center facility opened on Golden Valley Road and Five Knolls Drive in 2019. Staff have assessed that the 11,460 square-foot building could be utilized as a future community arts and veterans center.
The scope of work for this project includes providing a report on the current condition of the structure, its contents, and all utilities, which staff will use to determine feasibility for use as a community arts and veterans center. The assessment will survey the site and grounds; structural systems; compliance with the Americans with Disabilities Act; building envelope; interior building components; mechanical, electrical, and plumbing systems; and commercial kitchen.
This project supports the Building and Creating Community theme of the City’s five-year strategic plan, Santa Clarita 2025.
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified consulting
firms to provide assessment services for the Former Senior Center project. The final assessment report will be used to solicit proposals for design services in 2025, to be followed by construction. The RFP was published and circulated via the City’s e-procurement system, BidNet, on September 5, 2024. The City transmitted the solicitation to 2,150 vendors on BidNet, of which 67 vendors downloaded the RFP. A total of two companies provided proposals for consideration.
These proposals were reviewed and evaluated based on each company’s ability to meet the specific needs of the City. An evaluation panel, comprised of staff from the Public Works, Neighborhood Services, and Economic Development departments scored the responses using the following categories of weighted criteria:
• Contractor qualifications, plan of study, scope of work, and program management (40 points)
• Experience on similar projects (30 points)
• Thoroughness of proposal, approach to providing sound services, and ability to provide services to meet objectives and standards (30 points)
The evaluation panel scored the responses based on a 100-point scale, with the results outlined below:
Rank Company Location Score
1 HH Fremer Architects, Inc. Santa Monica, CA 93
2 Maestro Development LLC Los Angeles, CA 73
In reviewing proposals, the evaluation panel awarded the highest score to HH Fremer Architects, Inc. (Fremer Architects). The evaluation panel determined that Fremer Architects’s proposal offered the best overall value to meet the building assessment needs.
Fremer Architects demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. They analyzed the project location and identified key factors that will need to be addressed in the assessment. Based on their experience with similar projects, and the completeness of their proposal for this project, staff recommends awarding the assessment contract to Fremer Architects. The proposal is available in the City Clerk’s Reading File.
California Government Code 4526 prescribes the selection of architectural and engineering services to be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required and does not authorize the selection of professional architect and engineering services based on cost. City staff was able to reach an agreement with Fremer Architects at a fair and reasonable price.
The requested contingency will cover the cost of unforeseen assessment constraints and account for potential assessment modifications requested by the City and other permitting agencies during the assessment of the project. This includes any change orders for additional work requested by the City.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in project expenditure account F0006723-516101 (Facilities Fund) to support the recommended contract.
ATTACHMENTS
Location Map
Proposal for HH Fremer Architects, Inc. (available in the City Clerk's Reading File)