Agenda Item: 10
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: December 10, 2024
SUBJECT: BEGONIAS LANE PARK PLAYGROUND RENOVATION- PROJECT P3036 DESIGN AND CONSTRUCTION CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson
RECOMMENDED ACTION
City Council:
1. Award a design-build contract to Great Western Installations, Inc., to design and build a play area at Begonias Lane Park in the amount of $1,013,043 and authorize a contingency in the amount of $101,304, for a total contract amount not to exceed $1,114,347.
2. Find the Begonias Lane Park Play Area exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Begonias Lane Park (BLP) Playground Renovation project is intended to replace the existing playground equipment at BLP and enhance access within the play area. The current equipment installed in 1995 consists of a 2 to 5-year-old area, a 5 to 12-year-old area, and a swing structure. A shade structure was installed over a sizable portion of the playground in 2018.
The playground has endured significant wear and tear, and finding replacement parts has become increasingly challenging. The new playground will feature brand-new play equipment with inclusive elements, rubberized pour-in-place safety surfacing throughout, access improvements, and an expanded footprint with additional shade. The intention is to keep the existing shade structure, as it is still in good condition and is large enough to not limit the new playground design. This project supports the Santa Clarita 2025 Strategic Plan of Building and Creating Community and Sustaining Public Infrastructure. The funding for this project was approved with
the Fiscal Year 2024-25 annual budget submittal.
In August 2024, the City released a Request for Qualifications inviting interested firms to submit their qualifications for designing and constructing a new playground for BLP. The City received one submission and determined that the design-build firm, Great Western Installations, was qualified to undertake this project.
After finalizing the playground design parameters and characteristics, the City issued a Request for Proposal (RFP) inviting the pre-qualified firm to submit their proposal for the design and construction of the new playground at BLP. The RFP solicited firms to identify their relevant experience on similar projects, provide evidence of qualifications, and demonstrate their approach for this design-build project.
The City received the proposal from Great Western Installations, Inc. (Great Western), and the proposal was evaluated by a panel of City staff who ranked each proposal based on the following criteria:
• The content, format, and completeness of the written proposal • Demonstrated understanding of the described project and scope of work • Design Build Entity experience on similar projects
• Submitted design concept with inclusive play elements and recommendations • Adherence to the performance criteria for delivering the best possible project • Perceived technical competence and creative ability
• Ability to provide the deliverables based on a work plan and project schedule that meets or exceeds the City’s project schedule
• Quality and professionalism of the proposal
• Total cost of services
• Overall best value to the City
Following the evaluation process, Great Western received the score as outlined below.
Company Location Score Great Western Installations Inc. Logan, Utah 93
Per section 22164 of the California Public Contract Code, design-build contract awards are not subject to a low bid obligation, compared to the traditional design-bid-build method. Instead, they shall be awarded via a best-value procurement methodology in addition to the cost of services.
Great Western demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. They analyzed the existing site conditions and identified vital design factors that must be addressed. Based on their design experience with similar projects, the completeness of their proposal, and their cost of services, staff recommends awarding the design-build contract to Great Western. After the design and before commencing construction, the design will be reviewed for design immunity purposes under Resolution 19-6.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in project expenditure account P3036601-516101 (Fund 601 Capital Project) to support the recommended contract and all anticipated project costs.
ATTACHMENTS
Map
Proposal- 111855-01 Begonias Lane Park Playground (available in the Clerk's Reading File)