City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 1 of 5 ANIL VERMA ASSOCIATES, INC.
PROPOSAL FOR ARCHITECTURAL, MECHANICAL ENGINEERING, PLUMBING ENGINEERING,
STRUCTURAL ENGINEERING, LIGHTING, ELECTRICAL ENGINEERING, SOUND SYSTEMS, CIVIL
ENGINEERING, AND LANDSCAPE ARCHITECTURAL DESIGN SERVICES DURING CONSTRUCTION (DSDC) ‘THE RINK SPORTS PAVILION’ PROJECT (#ENG-21-22-P3034) - City of Santa Clarita, California AS #4: November 12, 2024
Client/Agency: City of Santa Clarita
Contact: Araz Valijan, MPA
Public Works
Address: 23920 Valencia Blvd.
Santa Clarita, California 91355
Phone: (661) 286-4031
E-mail: [email protected]
SCHEDULE 1
SCOPE OF SERVICES
PHASES 5-7 CONSTRUCTION PHASE PROJECT MANAGEMENT / ADMINDuration: 14.5 months
PROJECT AND SUBCONSULTANT MANAGEMENT
Project scope shall be limited to the related items listed in the Issue For Bid Documents for the Phase I and Phase 2 RINK Sports Pavilion. The Project Manager (PM) shall conduct, oversee and manage the performance of the work including
• Coordination of the development of the overall work tasks • Management of the budget and staff resources
• Reporting work progress and schedule updates to the CITY’s Project Manager • Attending Weekly Construction Meetings and Periodic Owners Meetings The Project Development Team shall include, but not be limited to, the City of Santa Clarita and other selected agencies approved by the City of Santa Clarita. CONSULTANT’s PM will conduct status and review meetings with subconsultants to review their progress, ensure up -to-date information is being used and the appropriate activities are performed. Subconsultants will submit all reports and plans to the PM for review of conformity with the project scope of work. Deliverables will be made through the PM. Requests for Information (RFIs), Submittals, Shop Drawings, and Change Orders will be reviewed and submitted through the City’s operated ProCore site for record documentation.
CONSULTANT project team and their respective tasks include:
o Anil Verma Associates (AVA) - Architectural, Landscape and Irrigation, Cost Estimating o Anil Verma Associates (AVA) - Mechanical Engineering, Electrical Engineering, Plumbing, Fire Protection o Coffman Engineers – Structural Engineering
o RailPros – Civil Engineering, Wet Utilities, Grading, Drainage o Veneklasen Engineers – Acoustical and Sound Systems
o The Lighting Design Alliance – Lighting Design
o Clay Enterprises - Kitchen Designer
PHASE 5A PHASE I BID ASSISTANCE 1 Month
TASK 5.1.1 PRE-BID MEETING
Attend and participate in the pre-bid meeting.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 2 of 5 ANIL VERMA ASSOCIATES, INC.
TASK 5.1.2 PRE-BID SUPPORT
CONSULTANT’s team will support CITY during bidding and continue project controls and reporting as required.
CONSULTANT will participate in stakeholder coordination as needed and manage requests, information, and coordination with our subconsultants.
OUTPUT: Project controls and reporting.
TASK 5.1.3 PREPARE ADDENDA / REVISIONS / PROVIDE CAD FILES Update sheets to remove clouds and re -issue. provide clarification, revisions, and addenda, as needed, to the Construction Documents. Accommodate addenda to provide updated set of drawings.
OUTPUT: Revises drawings and specifications for re-issuance and incorporate addenda.
PHASE 5B PHASE II BID ASSISTANCE 2 Month
TASK 5.2.1 PRE-BID MEETING
Attend and participate in the pre-bid meeting.
TASK 5.2.2 PRE-BID SUPPORT
CONSULTANT’s team will support CITY during bidding and continue project controls and reporting as required.
CONSULTANT will participate in stakeholder coordination as needed and manage requests, information, and coordination with our subconsultants.
OUTPUT: Project controls and reporting.
TASK 5.2.3 PREPARE ADDENDA / PROVIDE CAD FILES
Update sheets to remove clouds and re-issue. Accommodate addenda to provide updated set of drawings.
OUTPUT: Revise drawings and specifications for re-issuance and incorporate addenda.
TASK 5.2.4 REVIEW BIDS AND EVALUATE LOWEST RESPONSIBLE BIDDER AVA will assist the City in analysis of the bids and assist the City in recommending the lowest responsible bidder.
TASK 5.2.5 CONFORMED DRAWINGS AND SPECIFICATION
Upon selection of a contractor, CONSULTANT will incorporate pre -bid RFIs and issue a final for construction set of drawings and specification.
OUTPUT: Revise drawings and specifications for purposed of preparing a conformed construction document.
PHASE 6A PHASE I DESIGN SUPPORT DURING CONSTRUCTION 4 Months CONSULTANT’s team will support CITY during construction and continue all project controls and reporting as required. CONSULTANT will attend the Pre-Construction Meeting at CITY, participate in stakeholder coordination as needed, and manage requests, information, and coordination with our subconsultants. CONSULTANT will work with CITY to prepare construction bulletins and will attend regular jobsite meetings via conference call and in person when requested including performing site observations of the construction. When requested in writing by CITY, CONSULTANT will review and respond to Requests for Information (RFIs), Change Requests (CR), Contractor progress payment requests, or Contract Change Orders (CCO). The project team will review shop drawings and submittals for the project, as requested by CITY. CONSULTANT’s team will complete a final site walk, along with CITY Project Manager or Construction Inspector at substantial completion of construction.
OUTPUT: Bid Addenda, RFI / Submittal Responses, Field Reports, and Final punch list items to be completed.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 3 of 5 ANIL VERMA ASSOCIATES, INC.
TASK 6.1.1A CONSTRUCTION MEETINGS / SITE VISITS
Make periodic site visits to observe the progress of the work and to determine if the Project is proceeding in accordance with the design intent of the Construction Documents. Assume up to 1 architectural and 2 civil site visits. Attend up to 3 monthly virtual 1-hour meetings.
TASK 6.1.2A REVIEW / RESPOND SUBMITTALS, SHOP DWGS
Review and comment on contractor shop drawings and submittals. Assumes up to 4 Submittals.
OUTPUT: Responses to Submittals and Shop drawings via protocol determined by the CITY.
TASK 6.1.2B REVIEW / RESPOND TO RFIs
Prepare responses to bidders/contractor’s request for information (RFI) enquiries from the contractor.
OUTPUT: Responses to RFIs via protocol determined by the CITY. Assumes up to 6 RFIs.
TASK 6.1.3A SITE PUNCHLIST WALK AND REPORT
CONSULTANT’s team will visit the site upon 95% completion of construction and review the progress.
CONSULTANT shall make a list of outstanding items to be addressed prior to occupancy.
OUTPUT: Report on site conditions, including photographs and closeout punchlist
TASK 7.1.1 RECORD DRAWINGS (CIVIL)
Upon completion of the construction contract, CONSULTANT will prepare record drawings by updating the original project “as - advertised” plan sheets showing changes that occurred during construction. Record drawings will be prepared by transferring the updates from red -marked plans received from CITY and markups recorded by the project team during construction. The record drawings will be completed in the as -advertised project CADD AutoCAD files. "Record Drawing" cells will be included on each plan sheet and updates will be clouded to provide distinction from the original design.
OUTPUT:
One set of final record drawings in PDF format.
One set of record drawing CADD files in AutoCAD 2022 format or equivalent.
PHASE 6B PHASE II DESIGN SUPPORT DURING CONSTRUCTION 14.5 Months CONSULTANT’s team will support CITY during construction and continue all project controls and reporting as required. CONSULTANT will attend the Pre-Construction Meeting at CITY, participate in stakeholder coordination as needed, and manage requests, information, and coordination with our subconsultants. CONSULTANT will work with CITY to prepare construction bulletins and will attend regular weekly jobsite meetings via conference call and in person every two weeks including performing site observations of the construction. When requested in writing by CITY, CONSULTANT will review and respond to Requests for Information (RFIs), Change Requests (CR), Contractor progress payment requests, or Contract Change Orders (CCO). The project team will review shop drawings and submittals for the project, as requested by CITY. CONSULTANT’s team will complete a final site walk, along with CITY Project Manager or Construction Inspector at substantial completion of construction.
OUTPUT: Bid Addenda, RFI / Submittal Responses, Field Reports, and Final punch list items to be completed.
TASK 6.2.1 CONSTRUCTION MEETINGS / SITE VISITS
Provide site visits to observe stages of construction. Assume up to 16 architectural, 3 structural, 8 landscape, 2 mechanical/plumbing, 2 lighting, 5 electrical, and 2 civil site visits. Attend up to 60 weekly virtual 1 -hour meetings.
City of Santa Clarita- Roller Skating Rink Project
Request for Proposal (RFP) ENG-22-22-P3034 – Amended Scope of Work 10/23/2023 Page 4 of 5 ANIL VERMA ASSOCIATES, INC.
OUTPUT: Meeting notes and site visit reports
TASK 6.2.2A REVIEW / RESPOND SUBMITTALS, SHOP DWGS
Review and comment on contractor shop drawings and submittals. Assumes up to 205 Submittals.
OUTPUT: Responses to Submittals and Shop drawings via protocol determined by the CITY.
TASK 6.2.2B REVIEW / RESPOND TO RFIs
Prepare responses to bidders/contractor’s request for information (RFI) enquiries from the contractor.
OUTPUT: Responses to RFIs via protocol determined by the CITY. Assumes up to 90 RFIs.
TASK 6.2.3 CONTRACT DESIGN MODIFICATIONS / PROVIDE CAD FILES (ALLOWANCE) Update sheets and cloud changes. Accommodate bulletin items to provide updated clouded set of drawings.
OUTPUT: Revise drawings and specifications for re-issuance and incorporate bulletin items.
TASK 6.2.3B SITE PUNCHLIST WALK AND REPORT
CONSULTANT’s team will visit the site upon 95% completion of construction and review the progress.
CONSULTANT shall make a list of outstanding items to be addressed prior to occupancy.
OUTPUT: Report on site conditions, including photographs and closeout punchlist
TASK 7.1.2 RECORD DRAWINGS AND PROJECT CLOSEOUT
Upon completion of the construction contract, CONSULTANT will prepare record drawings by updating the original project “as -advertised” plan sheets showing changes that occurred during construction. Record drawings will be prepared by transferring the updates from red-marked plans received from the contractor, City, and markups recorded by the project team during construction. Contractor to provide CAD files of shop drawings. The record drawings will be completed in the as -advertised project CADD AutoCAD files. "Record Drawing" cells will be included on each plan sheet.
OUTPUT:
One set of final record drawings in PDF format.
One set of record drawing CADD files in AutoCAD 2022 format or equivalent.
ASSUMPTIONS AND OUT-OF-SCOPE ITEMS
The following are assumptions or expressly excluded from the scope of services:
A. FEES - payment of any governmental fees, permits or assessments to be by others.
B. CHANGES - CITY or outside agency changes in program, schedule, consultant team or redesign.
C. SWPPP/WATER QUALITY– Not Anticipated
D. GEOTECHNICAL SERVICES - Anticipated to be supplied by the City.
E. SUSTAINABILITY CERTIFICATION DOCUMENTATION – Not Anticipated F. TENANT IMPROVEMENTS – not a part, will be negotiated if out of sequence.
G. The governing code will be the 2021 IBC, 2022 CBC and related amendments.
H. Survey of project area impacted by design modifications provided by others.
I. UTILITY AGENCY COORDINATION – Not Anticipated including SCE, Gas, Fire, and Water Agency approvals.
J. DEFERRED ITEMS INDICATED ON DRAWINGS – by contractor including Fire Sprinkler and Smoke Detection.
K. AS-BUILTS - As-Builts by Construction Contractor shall be RED Marked Contract Drawings. Drawings referencing SHOP DRAWINGS or RFI NOTES as a means of preparing RECORD DRAWINGS shall be rejected.
PHASE 5B – Bid Support $0
5.1 Pre‐Bid Meeting 12 12 8 4 000 0 0 $0
5.2 Respond to Inquiries 106 70 10 4 32 8 4 8 4 12 12 4 4 4 4 16 16 20 20 $0
5.3 Prepare Addenda / Bid Sh 102 82 10 30 20 10 12 0 0 0 12 12 8 8 $0
5.4 Assist in reviewing Lowes 22 22 6 4 1 2 000 0 0 $0
5.5 Conformed Drawings. Pro 5 8 4 2 4 8 6888 0 884 48 88 8 $ 0 PHASE 6B – Phase II Design Support During Construction $0
6.2.1A 545 447 160 50 20 12 12 105 20 16 40 12 16 12 4 24 24 8 4 4 32 32 0 66 2 48 16 $0
6.2.2A 836 766 200 24 80 40 12 280 32 20 40 20 18 18 16 2 12 12 10 2 8 40 16 24 30 2 16 12 $0
6.2.2B Requests for Information 408 352 60 8 40 40 8 120 24 4 32 16 16 16 12 12 10 2 8 32 2 30 24 16 8 $0
6.2.2C Contract Design Modifica 184 144 24 12 28 16 4 12 4 16 4 24 0 0 0 0 40 8 16 16 $0
6.2.2D Tracking, Invoicing, & Re 62 32 4 28 0 0 0 18 18 12 8 4 $0
6.2.3 Site Punchlist Walk and R 154 122 16 16 24 4 16 6 16 16 8 16 16 8 8 14 14 16 16 16 16 $0 PHASE 7 ‐ Project Closeout $0
7.1 Project Record Drawing P 272 228 16 4 20 80 16 4 16 6 24 6 24 12 8 8 0 8 8 28 16 12 16 8 4 4 $0 $1,580 $123,576 $21,828 $26,224 $22,046 $15,640 $9,504 $112,233 $18,528 $8,742 $11,580 $27,448 $11,562 $5,076 $6,916 $9,216 $12,480 $654 $0 $0 $8,5 00 $0 $5,940 $1,760 $5,516 $0 $0 $29,928 $0 $6,808 $1,848 $2,928 $25,456 $9,360 $0 $2,920 $0 2,761 2,319 4 542 102 176 146 92 32 627 96 62 60 188 82 36 38 36 86 80 6 0 68 0 68 0 58 22 8 28 #REF! 202 0 116 0 74 12 240 12 148 60 0 20 $545,797 $395 $228 $214 $149 $151 $170 $297 $179 $193 $141 $193 $146 $141 $141 $182 $256 $156 $109 $109 $130 $125 $94 $270 $220 $197 $166 $258 $258 $97 $92 $154 $244 $1 72 $156 $161 $146 ITEM(S) Unit of
Measure QTY UNIT PRICE
Printing and Reproduction Each 12 $100.00 $13,134 $8,500 $13,216 $38,584 $40,664 Mileage Miles 3500 $0.655 2,319 86 68 58 202 240 Delivery Services Each 6 $50.00 FIRM'S TOTAL ODC $4,093 FIRM'S TOTAL ODC $150 FIRM'S TOTAL ODC $150 FIRM'S TOTAL ODC $0 FIRM'S TOTAL ODC $350 FIRM'S TOTAL ODC $250 $4,993 PRIME 0% $0.00 SUBCONSULTANT 8.0% $1,050.72 SUBCONSULTANT 8.0% $680.00 SUBCONSULTANT 8.0% $1,057.28 SUBCONSULTANT 8.0% $3,086.72 SUBCONSULTANT 8.0% $3,253.12 $9,128 SUB‐TOTAL ESTIMATED COST (AVA) TOTAL EST. COST(LDA) $14,335 $9,330 TOTAL EST. COST (Veneklasen) $14,273 TOTAL EST. COST (RailPros) $42,021 TOTAL EST. COST (Coffman) $44,167 $61,961
$125,156 $48,052 $159,423 $80,906 $8,946 $9,216 $13,134 $8,500 $13,216 $38,584 OVERALL STAFF PM STAFF 22.38% LAND STAFF 11.39% ARCH STAFF 36.76% MEP STAFF 20.89% FP STAFF 2.15% ESTIM STAFF 1.48% LTG STAFF 3.52% KITCH STAFF 2.79% SOUND STAFF 2.38% CIVIL STAFF 8.28% STRUCT STAFF 9.84% 113.16% $40,664
The Rink Sports Pavilion ‐ Phase II ‐ Fee and Hourly Matrix ‐ ANIL VERMA ASSOCIATES, Inc.
Total Hours Total Hours
$600.00
$4,092.50
$435,792 TOTAL EST. COST(CLAY)
BILLING RATE ($/HR)
EXPENSES
$2,292.50 Total Hours
Owner's Allowance
PHASE II TOTAL ESTIMATED COST DURING BIDDING AND CONSTRUCTION $621,878
TOTAL HOURS
PHASE II (Facility & Final Site) Phase 5B / 6B / 7B – Bid, DSDC, and Closeout (T&M NTE) LIGHTING DESIGN KITCHEN DESIGN STRUCTURAL ENGINEERING observ. visits (visits
Submittals/Shop
TOTAL DIRECT FEES ($)
SOUND SYSTEM ENGINEERING CIVIL ENGINEERING
TOTAL PRICE
$1,200.00 $431,699
COMMENTS/ASSUMPTIONS:
1) Assume up to 10 P1 & 20 P2 Submittals / 16 RFIs
2) Assume 3 Ph1 & 2 Ph2 Civil site visits
COMMENTS/ASSUMPTIONS:
1) Assume up to 12 Submittals / 12 RFIs
2) Assume 1 Ph1 & 3 Ph2 Structural site visits
COMMENTS/ASSUMPTIONS:
1) Assume up to 2 Submittals / 2 RFIs
2) Assume 4 virtual mtgs
COMMENTS/ASSUMPTIONS:
1) Assume up to 4 Submittals / 4 RFIs
2) Assume 4 Ph2 Kitchen site visits
COMMENTS/ASSUMPTIONS:
1) Assume up to 23 PM/102 Arch./8 Land/20 Elect/17 MP/6 FP Submittals / 60 RFIs 2) Assume 1 Ph1 & 16 Ph2 Arch, 8 LS, 4 MP, & 5 EL site visits & Punchlists COMMENTS/ASSUMPTIONS:
1) Assume up to 4 Submittals / 4 RFIs
2) Assume 2 Ph2 site visits