Santa Clarita City Council
January 14, 2025

CITY OF SANTA CLARITA

CITY COUNCIL

REGULAR MEETING
Tuesday, January 14, 2025
6:00 PM
City Council Chambers
23920 Valencia Blvd.

Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.

Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
______________________________________________________________________________ In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
______________________________________________________________________________

INVOCATION
Gibbs

CALL TO ORDER

ROLL CALL

FLAG SALUTE

EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.

AWARDS AND RECOGNITIONS
Martin Luther King Jr. Day Proclamation
Municipal Management Association of Southern California Organizational Excellence Award

PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.

STAFF COMMENTS

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

UNFINISHED BUSINESS

1. LOCAL APPOINTMENTS - As a result of the November 5, 2024, General Municipal Election, vacancies exist on the Planning Commission; Parks, Recreation, and Community Services Commission; Arts Commission; and the Open Space Preservation District Financial Accountability and Audit Panel. This item considers nominations to each of these positions.

RECOMMENDED ACTION:

City Council:

1. Councilmembers Ayala and Gibbs nominate and Council approve regular appointments to the Planning Commission; Parks, Recreation and Community Services Commission; Arts Commission; and Open Space Preservation District Financial Accountability and Audit Panel for a full term of four years, ending

December 31, 2028.

2. Mayor Miranda nominate and Council approve one unscheduled vacancy appointment to the Planning Commission for a partial term, ending December 31, 2026.

3. Direct the City Clerk to update and post the Local Appointments List, and designate all branches of the Santa Clarita Public Library to receive a copy of the list.

NEW BUSINESS

2. BURRTEC WASTE INDUSTRIES, INC. REQUEST TO USE AN ALTERNATIVE DISPOSAL FACILITY - This item considers the authorization of Burrtec Waste Industries, Inc. to enter into an agreement with an alternative disposal facility.

RECOMMENDED ACTION:

City Council, in accordance with the Solid Waste Franchise Agreement with Burrtec Waste Industries dated November 12, 2024, authorize the City Manager to execute such documents that may be required to confirm the City’s consent for Burrtec to utilize landfills other than the Chiquita Canyon Landfill for solid waste disposal.

3. MAYOR SELECTION PROCESS - At the December 10, 2024, City Council meeting, the City Council directed staff to bring back an agenda item to discuss and consider changes to the Mayor Selection Process.

RECOMMENDED ACTION:

City Council discuss the Mayor Selection Process and provide direction to staff.

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.

4. APPROVAL OF SPECIAL MEETING-COUNCIL REORGANIZATION
MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the December 10, 2024 Special Meeting-Council Reorganization.

5. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the December 10, 2024 Regular Meeting.

6. CHECK REGISTER NO. 26 - Check Register No. 26 for Period 11/15/24 through 11/28/24 and 12/05/24. Electronic Funds Transfers for the Period 11/18/24 through 11/29/24.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 26.

7. FISCAL YEAR 2024 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM - The City of Santa Clarita has been awarded a grant for a total of $20,737 by the United States Department of Justice, Bureau of Justice Assistance, through the Fiscal Year 2024 Edward Byrne Memorial Justice Assistance Grant program.

The program allows state and local governments to support a broad range of activities to prevent and respond to crime, based on local needs and conditions.

RECOMMENDED ACTION:

City Council:

1. Accept Fiscal Year 2024 Edward Byrne Memorial Justice Assistance Grant funds from the U.S. Department of Justice, Bureau of Justice Assistance.

2. Appropriate funds in the amount of $20,737 to Justice Assistance Grant 2024 (Fund 206) Special Supplies account 2066107-511101 and increase BJA Law Enforcement Grant (Fund 206) revenue account 206-446125 by $20,737.

3. Authorize the City Manager, or designee, to execute all contracts and associated documents subject to City Attorney approval.

8. FISCAL YEAR 2025-26 RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR SUBMITTAL TO THE DEPARTMENT OF FINANCE - Pursuant to HSC section 34177 (o)(1), Successor Agencies shall submit an Oversight Board approved annual Recognized Obligation Payment Schedule to the Department of Finance and the County Auditor-Controller by February 1, 2016, and each February 1 thereafter.

RECOMMENDED ACTION:

City Council acting as the Successor Agency to the former Redevelopment Agency adopt a resolution approving the Fiscal Year 2025-26 Recognized Obligation Payments Schedule for submittal to the Department of Finance.

9. ANNUAL IMPACT FEE REPORT - The Mitigation Fee Act, as outlined in California Government Code Sections 66000 et seq., establishes certain legal and procedural parameters for the charging of development impact fees. The Mitigation Fee Act requires local agencies prepare an annual and five-year report that provide specific information about those fees.

RECOMMENDED ACTION:

City Council adopt a resolution accepting and adopting the Annual Impact Fee Report.

10. RESOLUTION DECLARING PROPERTY OWNED BY THE CITY OF SANTA

CLARITA EXEMPT FROM THE SURPLUS LAND ACT AND APPROVAL OF A

LOT LINE ADJUSTMENT, LAND EXCHANGE, AND AN EASEMENT WITH VISTA CANYON, LLC - This item considers adopting a resolution declaring a portion of City-owned property exempt from the Surplus Land Act and the approval of a lot line adjustment, land exchange, and an easement with Vista Canyon, LLC.

RECOMMENDED ACTION:

City Council:

1. Adopt a resolution declaring a portion of the Assessor’s Parcel Number 2840-029- 901 as exempt surplus land under the Surplus Land Act.

2. Authorize the City Manager or designee to execute the lot line adjustment and the property exchange with Vista Canyon, LLC.

3. Authorize the City Manager or designee to grant Vista Canyon, LLC, an easement for landscape improvements and maintenance.

4. Authorize the City Manager or designee to execute all necessary documentation to complete the property exchange, subject to City Attorney approval.

11. NORTH OAKS PARK POOL AND SANTA CLARITA PARK POOL DECK REPAIR AND REPLACEMENT PROJECT P0027, AND CONSTRUCTION
CONTRACT - This item considers the plans, and specifications, and a construction contract for the North Oaks Park Pool and Santa Clarita Park Deck Repairs and Replacement projects.

RECOMMENDED ACTION:

City Council:

1. Approve the plans and specifications for the North Oaks Park and Santa Clarita Park Pool Deck Repair and Replacement Project P0027.

2. Find the North Oaks Park and Santa Clarita Park Pool Deck Repair and Replacement Project exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.

3. Award the construction contract to Estate Design & Construction in the amount of $424,092 and authorize a contingency in the amount of $63,613, for a total contract amount not to exceed $487,705.

4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

12. THE RINK SPORTS PAVILION - CIVIC ART CONTRACT - This item considers the awarding of a contract for the Civic Art project included with The Rink Sports Pavilion.

RECOMMENDED ACTION:

City Council:

1. Award a contract to Annette Coleman in the amount of $80,000 for the civic art piece, “Kaleidoscope Sound Hallway,” to be located at The Rink Sports Pavilion.

2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

13. ARTS DEVELOPMENT PLAN CONSULTANT CONTRACT - This item considers awarding a contract to Keen Independent Research, LLC, to provide consulting services for an Arts Development Plan.

RECOMMENDED ACTION:

City Council:

1. Award a professional services agreement in the amount of $90,000 to Keen Independent Research, LLC, to prepare the City of Santa Clarita Arts Development Plan.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

14. 2024-25 CITYWIDE MAJOR THOROUGHFARE MEDIAN REFURBISHMENT, PLUM CANYON ROAD, PROJECT B4009 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This item considers awarding a construction contract for the 2024-25 Citywide Major Thoroughfare Median Refurbishment, Plum Canyon Road project. This project will improve existing landscape medians along Plum Canyon Road between Bouquet Canyon Road and Skyline Ranch Road.

RECOMMENDED ACTION:

City Council:

1. Approve the plans and specifications for the 2024-25 Citywide Major Thoroughfare Median Refurbishment, Plum Canyon Road, Project B4009.

2. Award the construction contract to SGD Enterprises DBA Four Seasons Landscaping, in the amount of $1,636,404 and authorize a contingency in the amount of $327,281, for a total contract amount not to exceed $1,963,685.

3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

15. ENCAMPMENT CLEAN-UP SERVICES CONTRACT - This item considers awarding a contract for Citywide encampment clean-up services.

RECOMMENDED ACTION:

City Council:

1. Award a two-year contract for encampment clean-up services to Woods Maintenance Services, Inc., in the annual amount not to exceed $200,000.

2. Authorize the City Manager or designee to execute up to three additional one-year renewal options for an annual amount not to exceed $200,000.

3. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.

PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.

STAFF COMMENTS

ADJOURNMENT
In memory of Sammy Thurman-Brackenbury

FUTURE MEETINGS
The next regular meeting of the City Council will be held January 28, 2025, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.

CERTIFICATION
On January 9, 2025, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. _____________________________
Mary Cusick
City Clerk
Santa Clarita, California

PROCLAMATION
Martin Luther King, Jr. Day
January 20, 2025
WHEREAS, Dr. Martin Luther King, Jr. dedicated his life to advancing civil rights in America and spoke on the virtues of kindness and service to others, and encouraging others to do their part to help our country achieve its full potential; and WHEREAS, Dr. King is remembered as one of the most influential and inspirational leaders in history; and
WHEREAS, the teachings of Dr. King continue to guide and inspire us in addressing challenges in our communities; and
WHEREAS, in 1983, a bill to establish the third Monday in January as a federal holiday to honor Dr. King’s legacy was passed, and the first Martin Luther King, Jr.

Day was observed in 1986; and
WHEREAS, in 1994, Congress began the King Day of Service, an initiative to implore Americans to spend the federal holiday honoring Dr. King by partaking in service projects and working together to find solutions to social problems our communities faced.

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim January 20, 2025, as Martin Luther King, Jr. Day.

Signed this 14th day of January, 2025.

William A. Miranda, Mayor
Santa Clarita, California
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Packet Pg. 8
Attachment: Martin Luther King Jr. Day 2025 (Martin Luther King Jr. Day Proclamation)

Agenda Item: 1

CITY OF SANTA CLARITA

AGENDA REPORT

UNFINISHED BUSINESS
CITY MANAGER APPROVAL:

DATE: January 14, 2025
SUBJECT: LOCAL APPOINTMENTS
DEPARTMENT: Administrative Services
PRESENTER: Mary Cusick

RECOMMENDED ACTION
City Council:

1. Councilmembers Ayala and Gibbs nominate and Council approve regular appointments to the Planning Commission; Parks, Recreation and Community Services Commission; Arts Commission; and Open Space Preservation District Financial Accountability and Audit Panel for a full term of four years, ending December 31, 2028.

2. Mayor Miranda nominate and Council approve one unscheduled vacancy appointment to the Planning Commission for a partial term, ending December 31, 2026.

3. Direct the City Clerk to update and post the Local Appointments List, and designate all branches of the Santa Clarita Public Library to receive a copy of the list.

BACKGROUND
At the regular meeting of November 26, 2024, the City Council declared vacancies and directed the City Clerk to post and publish the Notice of Vacancy for two positions on each of the Planning Commission; Parks, Recreation, and Community Services (PRCS) Commission; Arts Commission; and the Open Space Preservation District Financial Accountability and Audit Panel. Subsequently, and as a result of Patsy Ayala’s election to the District 1 seat of the Santa Clarita City Council, her resignation from the Planning Commission effective December 5, 2024, caused one unscheduled vacancy, with a term expiring December 31, 2026. The unscheduled vacancy was posted and published in the same manner as the regular vacancies.

The deadline for receipt of applications was December 19, 2024. The City Clerk submitted copies of the applications received to the City Council. A list of applicants is attached, and their applications are available in the reading file.
1 Packet Pg. 9

Nominations are now appropriate for approval by the entire City Council to fill the vacancies as follows:

Councilmember Ayala One regular term on the Arts Commission One regular term on the PRCS Commission
One regular term on the Planning Commission
One regular term on the Financial Accountability and Audit Panel Councilmember Gibbs One regular term on the Arts Commission One regular term on the PRCS Commission
One regular term on the Planning Commission
One regular term on the Financial Accountability and Audit Panel Mayor Miranda One unscheduled vacancy term on the Planning Commission After appointment to said bodies, regular terms for the Arts Commission; Parks, Recreation, and Community Services Commission; Planning Commission; and Open Space Preservation District Financial Accountability and Audit Panel will expire December 31, 2028, and the unscheduled vacancy term will expire December 31, 2026. It is anticipated each newly appointed member will be seated at the first meeting of their respective body.

ALTERNATIVE ACTION
Other action as determined by the City Council.

FISCAL IMPACT
There is no direct fiscal impact as a result of this item.

ATTACHMENTS
Notice of Vacancy - Regular
Notice of Vacancy - Unscheduled
Resolution 91-194: Appointment Process
List of Applicants
Applications (available in the City Clerk's Reading File) 1 Packet Pg. 10

CITY OF SANTA CLARITA

NOTICE OF VACANCY
NOTICE IS HEREBY GIVEN that the City of Santa Clarita encourages residents to apply for a position to participate in local government as a result of various vacancies.

Positions are available on the Planning Commission, Parks, Recreation & Community Services Commission, Arts Commission, and the Open Space Preservation District Financial Accountability and Audit Panel (FAAP). Two positions on each Commission/Panel expire on December 31, 2024; the new terms will expire on December 31, 2028.

Applicants must be 18 years or older and must maintain their principal residence in the City of Santa Clarita during their term of office. Residents may obtain further information from the City Clerk's Office by calling 661-255-4391. Applications are available on the City's website at https://santaclarita.gov/city-clerk/notice-of-vacancy/. Applicants must submit three letters of recommendation with their application to the City Clerk’s Office by the deadline of 5 p.m., December 19, 2024.

Dated: November 27, 2024
Mary Cusick, MMC
City Clerk
Publish Date: November 29, 2024
\\CITYHALL2\Dept\CITY\Local Appointments\2024\24NOTVAC.docx

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Attachment: Notice of Vacancy - Regular (Local Appointments)

CITY OF SANTA CLARITA

SPECIAL NOTICE OF UNSCHEDULED VACANCY
NOTICE IS HEREBY GIVEN that the City of Santa Clarita encourages residents to apply for a position to participate in local government as a result of an unscheduled vacancy. One unexpired term of office on the Planning Commission ends December 31, 2026.

Applicants must be 18 years or older and must maintain their principal residence in the City of Santa Clarita during their term of office. Residents may obtain applications or further information from the City Clerk's Office or by calling 661-255-4391. Applications are also available on the City's website at SantaClarita.gov/City-Clerk/Notice-of-Vacancy/. All applicants must also submit three letters of recommendation with their application. The deadline for submitting an application and letters of recommendation to the City Clerk’s Office is 5 p.m., Thursday, December 19, 2024.

Mary Cusick, MMC
City Clerk
Dated: December 5, 2024
Publish Date: December 10, 2024

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Attachment: Notice of Vacancy - Unscheduled (Local Appointments) RESOLUTION NUMBER 91- 194

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA CLARITA

PRESCRIBING THE PROCEDURE FOR

APPLICATION, NOMINATION AND APPOINTMENT

TO CITY COMMISSIONS

THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council does hereby prescribe the following procedure for the application, nomination and appointment process to City Commissions:

Within twenty ( 20) days of the creation of a vacancy on a Commission, the City Clerk shall cause to be advertised a notice of the vacancy and solicitation of applications.

The application period shall not be less than fourteen ( 14) calendar days.

Completed applications shall be submitted to the City
Clerk. Applications shall require not less than three
references.

The City Clerk shall submit copies of the applications to the nominating authority on the City Council and the other members of the City Council.

The nominating authority shall submit a nomination for
ratification by the City Council. Ratification shall
consist of not less than three affirmative votes for the nominee.

Failure of a nominee to receive ratification by the full City Council shall cause the nominating authority to submit a new nominee to the City Council for ratification at the next regular meeting of the City Council.

Failure of a nominating authority to receive ratification on three nominees, shall cause a nomination for the
appointment to be made by any member of the City Council from the list of applicants for that position.

Ratification votes shall be taken until such time as a
nominee is approved.

The final appointment shall not be made less than ten ( 10) days after publication of the notice in conformance with Government Code 54974.

The appointee of the City Council shall be seated on the Commission at the next regular meeting of the Commission.

Reappointments to Commissions are not automatic.

Commissioners desiring reappointment for another term of office shall be required to follow the full Commission
appointment procedure as outlined.

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Attachment: Resolution 91-194: Appointment Process (Local Appointments) PASSED, APPROVEDANDADOPTEDTHIS 26th day of November
1991
MAYOR
ATTES

TY CLERK
Gsz

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) as.

CITY OF SANTA CLARITA )
I HEREBYCERTIFY that the foregoing Resolution was adopted by the City Council of the City of Santa Clarita, at a regular meeting thereof, held on the 26th day of November 1991 by the
following vote of the Council:

AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
14194M131
Darcy, Klajic, McKeon
Heidt, Boyer
None

TY CLERK

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Attachment: Resolution 91-194: Appointment Process (Local Appointments)

LOCAL APPOINTMENT APPLICANTS
Planning Commission
Corrado Alfano
Renee Berlin
Timothy Burkhart
Deanne Dalton
Gloria Mercado-Fortine
Jesus Henao
Donald Hicks
Nathan Keith
Pamela Verner
Peter Warda
PRCS Commission
Hugo Cherre
Patrick Downing
Jonathan Flint
Douglas Fraser
Rebecca Hindman
Alan Matré
Laura Munoz
Dennis Sugasawara
Arin Williams

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Attachment: List of Applicants (Local Appointments)
Arts Commission
April Scott-Goss
Bret Hampton
Thanayi Lindsey
Jeri Seratti
Qiana Tarlow
Tracey Thompson
Andrea Vibe
Open Space Preservation District
Financial Accountability and Audit Panel
Katherine Cooper
Douglas Fraser
David Hegg
Jose Benito Martinez III

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Attachment: List of Applicants (Local Appointments)

Agenda Item: 2

CITY OF SANTA CLARITA

AGENDA REPORT

NEW BUSINESS
CITY MANAGER APPROVAL:

DATE: January 14, 2025
SUBJECT: BURRTEC WASTE INDUSTRIES, INC. REQUEST TO USE AN

ALTERNATIVE DISPOSAL FACILITY
DEPARTMENT: Neighborhood Services
PRESENTER: Darin Seegmiller

RECOMMENDED ACTION
City Council, in accordance with the Solid Waste Franchise Agreement with Burrtec Waste Industries dated November 12, 2024, authorize the City Manager to execute such documents that may be required to confirm the City’s consent for Burrtec to utilize landfills other than the Chiquita Canyon Landfill for solid waste disposal.

BACKGROUND
Burrtec Waste Industries, Inc. (Burrtec), provides solid waste management services to the City of Santa Clarita (City) in accordance with the Amended and Restated Agreement for Provision of Garbage, Recyclable Materials, and Organic Waste Collection Services (Agreement), effective November 12, 2024. Per the Agreement, Burrtec designated Chiquita Canyon Landfill (Chiquita) as the disposal facility for solid waste.

However, Chiquita has been significantly constrained by the actions of various regulatory agencies to address a chemical reaction related to smoldering waste in a long-dormant portion of the landfill. These actions, along with Conditional Use Permit requirements issued by Los Angeles County, have impacted Chiquita’s ability to accept waste. The regulatory actions include:
• South Coast Air Quality Management District (SCAQMD) issued an order of abatement, requiring Chiquita to take additional measures to mitigate odors emanating from an underground reaction that has affected the surrounding community.
• Violations have been issued by the California Environmental Protection Agency, the 2 Packet Pg. 17

Department of Toxic Substance Control, the Los Angeles Regional Water Quality Control Board, and the SCAQMD.
• The Los Angeles Water Quality Control Board denied Chiquita’s request to place waste in a new cell, raising concerns about long-term viability. • The County of Los Angeles Department of Public Works issued a Conditional Use Permit, capping the landfill's annual intake of tonnage, which causes capacity difficulties for Burrtec.
• Los Angeles County filed a lawsuit on December 16, 2024, addressing environmental and public health hazards.

As a result of these constraints, Chiquita informed Los Angeles County in a letter dated December 31, 2024, that they were closing active waste disposal operations effective January 1, 2025. In the letter, Chiquita states that this decision is the result of the current regulatory environment causing ongoing operations to no longer be economically viable. Although Chiquita intends to continue working to “maintain compliance with its permits, governing orders, and agreements,” there is no indication if or when they will resume waste disposal operations.

Leading up to the closure, Burrtec requested assurances from Chiquita that tonnage would be accepted beyond January 2025, but none were provided. Due to Burrtec’s inability to obtain a long-term commitment from Chiquita, Burrtec submitted a request to the City, which, if approved, would allow Burrtec to enter into an agreement to dispose of waste at the Sun Valley Recycle Park Transfer Station (Sun Valley WM). This facility, owned by Waste Management (WM), will allow Burrtec to provide uninterrupted solid waste disposal services for the City.

Over the last several months, Burrtec conducted an extensive analysis of potential waste facilities based on capacity, cost, distance, and the potential for service disruption in the case that Chiquita ceased operations. As part of the analysis, four facilities were evaluated, including Sun Valley WM, Antelope Valley Recycling & Disposal Facility, Sun Valley Paper Stock, and Sunshine Canyon Landfill. Below are the findings of the analysis:
• Sun Valley WM: The only facility capable of accommodating the City’s solid waste tonnage with a sustainable, long-term solution.
• Antelope Valley Recycling and Disposal Facility: Inaccessible for direct-haul for Burrtec collection trucks due to excessive distance.
• Sun Valley Paper Stock: Higher tipping fees and capacity limits posed significant challenges.
• Sunshine Canyon Landfill: Offered lower rates, but limited to a six-month tonnage commitment, unsuitable for long-term needs.

According to Burrtec’s research and analysis, they are indicating Sun Valley WM facility as the best solution. To secure capacity for the City’s tonnage and a stable rate, WM is requiring 2 Packet Pg. 18

Burrtec to enter a three-year agreement. If, Chiquita is able to resolve its issues and is able to accept waste from the City, Burrtec may resume taking waste to Chiquita after having notified the City.

Approval of the recommended action will not have an immediate impact on customer rates.

However, if approved, Burrtec will likely request an Extraordinary Rate Adjustment as described in Section 6.07 in the Agreement. This section outlines the process for the hauler to request a rate increase as a result of extraordinary events that cause an increase in the cost of providing service.

Per the agreement, the City retains the right to review Burrtec’s request and, at its sole and reasonable discretion, determine whether an adjustment to the Maximum Service Rates is warranted and, if so, the appropriate adjustment amount. To support this process, Burrtec will fund a third-party consultant to assess the necessity and scope of any rate adjustment. Any proposed rate changes will be presented to the City Council for consideration at a later date.

ALTERNATIVE ACTION
Other action as determined by the Council.

FISCAL IMPACT
There is no fiscal impact.

ATTACHMENTS
Burrtec Landfill Request
2 Packet Pg. 19
26000 Springbrook Avenue, Unit 101, Saugus CA 91350
December 20, 2024
Darin Seegmiller
City of Santa Clarita
23920 Valencia Blvd.

Santa Clarita, CA 91355
RE: Alternative Disposal Site Approval Request
Mr. Seegmiller,
In accordance with the Restated and Amended Agreement dated November 12, 2024, and under Exhibit 9, City-Approved Processing and Disposal Facilities, Burrtec Waste Industries, the Contractor, is currently utilizing Chiquita Canyon Landfill as the exclusive City-approved facility for garbage disposal.

However, due to ongoing challenges at Chiquita Canyon Landfill, including, but not limited to, underground leachate reactions, capacity permitting issues, and either a permanent or temporary site closure risk, extensive exploration of alternative disposal options has been conducted to secure long-term tonnage capacity and stability to future rates. The optimal solution would be to transition to Waste Management's Sun Valley Recycle Park Transfer Station (SVRP), a fully permitted facility.

During this period of volatility, to ensure the City of Santa Clarita's long-term disposal capacity, we request the City's approval to enter into a three-year agreement with Waste Management, which will include a one-time significant increase to our current disposal tipping fee. A long-term tonnage commitment from Chiquita Canyon Landfill and other facilities could not be secured. A commitment to Waste Management must be finalized by January 15, 2024, to enable operations to commence on January 31, 2025.

We look forward to the City's approval of this proposal. Please do not hesitate to reach out with any questions or if further clarification is needed.

Sincerely,
Dennis Verner
Municipal Manager

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Attachment: Burrtec Landfill Request (AUTHORIZE BURRTEC WASTE INDUSTRIES TO USE ALTERNATIVE FACILITY)

Agenda Item: 3

CITY OF SANTA CLARITA

AGENDA REPORT

NEW BUSINESS
CITY MANAGER APPROVAL:

DATE: January 14, 2025
SUBJECT: MAYOR SELECTION PROCESS
DEPARTMENT: City Manager's Office
PRESENTER: Kenneth W. Striplin

RECOMMENDED ACTION
City Council discuss the Mayor Selection Process and provide direction to staff.

BACKGROUND
In December 1988, the City of Santa Clarit a's (City) first City Council adopted a policy (Policy I-1) of rotating the role of the Mayor between each of the City C ouncilmembers on an annual basis in December, based on the highest number of votes achieved. At the regular City Council meeting on April 13, 1999, the City Council voted to change the process for the selection of the Mayor and the Mayor Pro Tem to be decided by a majority vote of the City Council. The process was revisited during the regular City Council meeting on April 9, 2019; however, no changes were made.

At the December 10, 2024, City Council meeting, Councilwoman Marsha McLean requested a n item be placed on a future agenda for Cit y Council to discuss the Mayor Selection Process.

The original policy, Policy I-1, and related agenda items are attached for reference.

ALTERNATIVE ACTION
Other action as determined by the City Council.

FISCAL IMPACT

None by this action.
3 Packet Pg. 21

ATTACHMENTS
Policy I-1 (Adopted December 22, 1988)
April 13, 1999 Item #14
April 9, 2019 Item #11
3 Packet Pg. 22

3.a
Packet Pg. 23
Attachment: Policy I-1 (Adopted December 22, 1988) (Mayor Rotation)

3.b
Packet Pg. 24
Attachment: April 13, 1999 Item #14 (Mayor Rotation)

3.b
Packet Pg. 25
Attachment: April 13, 1999 Item #14 (Mayor Rotation)

Agenda Item: 11

CITY OF SANTA CLARITA

AGENDA REPORT

UNFINISHED BUSINESS
CITY MANAGER APPROVAL:

DATE: April 9, 2019
SUBJECT: CONSIDERATION OF MAYOR SELECTION PROCESS
DEPARTMENT: City Manager's Office
PRESENTER: Kenneth W. Striplin

RECOMMENDED ACTION
City Council discuss and provide direction to staff.

BACKGROUND
At the January 8, 2019, City Council Meeting, Mayor McLean proposed that, “Council adopt, within the Norms and Procedures, a rotation policy stating that each elected City councilmember shall have a turn to serve as mayor pro tem for one year and then serve as mayor in the subsequent
year. Have this enacted as of the second Tuesday of December, 2019, beginning with the
current Mayor Pro Tem Cameron Smyth rotating into mayor and Councilman Bill Miranda becoming the mayor pro tem. Then in the following years, the councilperson who has not served as mayor pro tem for the longest period of time will be named mayor pro tem to rotate to becoming mayor in the next year and so on.”
In December 1988, the City’s first Council adopted a policy of rotating the role of mayor between each of the councilmembers on an annual basis in December, based on the highest number of votes achieved. At the regular City Council meeting on April 13, 1999 (agenda item
attached), the City Council voted to change the process for the selection of mayor and mayor pro tem, to be decided by a majority vote of the City Council.

In reviewing other cities’ selection process, there does not appear to be a consistent model. The options include a majority selection process, automatic rotation based on the number of votes received during an election,
or an automatic rotation based on seniority.

ALTERNATIVE ACTION
Other action as determined by the City Council.

3.c
Packet Pg. 26
Attachment: April 9, 2019 Item #11 (Mayor Rotation)

FISCAL IMPACT
None by this action.

ATTACHMENTS
April 1999 Mayor Rotation Agenda Item

3.c
Packet Pg. 27
Attachment: April 9, 2019 Item #11 (Mayor Rotation)

CITY OF SANTA CLARITA
City Council
Special Meeting-Council Reorganization
~Minutes~
Tuesday, December 10, 2024 5:00 PM City Council Chambers

CALL TO ORDER
Mayor Smyth called the Special Meeting to order at 5:05 p.m.

ROLL CALL
All Councilmembers were present.

FLAG SALUTE
Mayor Smyth led the flag salute.

HART HIGH SHOW CHOIR
The Hart High Show Choir performed for the City Council and members of the public.

PUBLIC PARTICIPATION FOR AGENDIZED ITEMS (ONE MINUTE LIMIT) Addressing the City Council were Tony Maldonado regarding the General Municipal Election results; Nikki Buckstead representing Child & Family Center; Cindy Josten who thanked Mayor Smyth for his service; Nancy (no last name provided) who thanked Mayor Smyth for his service; and Glenda Yakel who congratulated newly-elected Councilmember Patsy Ayala.

PRESENTATIONS

OUTGOING MAYOR MAKES COMMENTS
Outgoing Mayor Smyth remarked on how thankful he was to his family, his fellow Councilmembers, City staff, and the community of Santa Clarita.

Councilmember Gibbs spoke on Mayor Smyth's leadership contributions; Councilwoman McLean recalled fond memories of service with Mayor Smyth; Councilmember Weste commented on Mayor Smyth's legacy of service; and Mayor Pro Tem Miranda thanked him for his mentorship.

PRESENTATION TO OUTGOING MAYOR BY CITY MANAGER
City Manager Ken Striplin highlighted Mayor Smyth's more than two decades of public service to the City of Santa Clarita and presented Mayor Smyth with a memento. 4 Packet Pg. 28
Minutes Acceptance: Minutes of Dec 10, 2024 5:00 PM (Consent Calendar)

PRESENTATION TO OUTGOING MAYOR BY NON-CITY OFFICIALS
Presentations honoring outgoing Mayor Smyth were given by Former State Senator Scott Wilk; Councilmember Laurene Weste representing the Santa Clarita Valley Sanitation District; Board of Trustees President Dr. Edel Alonso representing the Santa Clarita Community College District; Gary Martin representing the Santa Clarita Valley Water Agency; Board of Trustees President Linda Storli representing the William S. Hart Union School District; Tami Stephens representing Congressman Mike Garcia; Kris Hough representing State Senator Suzette Valladares; Crystal Carr representing Assemblywoman Pilar Schiavo; Stephanie English representing 5th District Supervisor Kathryn Barger; Ondre Seltzer representing the Santa Clarita Valley Economic Development Corporation; John Musella and Ivan Volschenk representing the Santa Clarita Valley Chamber of Commerce; Selina Thomas representing the Santa Clarita Valley Industry Association; Dr. Cherise Moore representing Bridge to Home; Matt Nelson representing the Santa Clarita Valley Boys & Girls Club; Kevin MacDonald representing the Santa Clarita Valley Senior Center; Mike DeLorenzo representing the Santa Clarita Valley Sheriff’s Foundation; and Rafael Viana representing the Salvation Army Santa Clarita Valley Corps.

CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Jason Gibbs, Councilmember
AYES: Smyth, Miranda, Gibbs, McLean, Weste
ITEM 1

RESOLUTION RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON TUESDAY, NOVEMBER 5, 2024
On December 3, 2024, the Los Angeles County Registrar-Recorder/County Clerk certified the results of the November 5, 2024, General Election.

RECOMMENDED ACTION:

City Council adopt a resolution reciting the fact of the General Municipal Election held on November 5, 2024, declaring the results and such other matters as provided by law.

Adopted Resolution No. 24-82

OATH OF OFFICE TO ELECTED COUNCILMEMBER
City Clerk Mary Cusick presented the Certificate of Election and administered the Oath of Office to newly elected Councilmember Patsy Ayala.

OATH OF OFFICE TO APPOINTED COUNCILMEMBER
City Clerk Mary Cusick presented the Certificate of Appointment and administered the Oath of Office to Councilmember Jason Gibbs.
4 Packet Pg. 29
Minutes Acceptance: Minutes of Dec 10, 2024 5:00 PM (Consent Calendar)

NOMINATIONS FOR MAYOR 2025

MAYOR PRO TEM TURNS GAVEL OVER TO CITY CLERK
Mayor Pro Tem Miranda turned over the gavel to City Clerk Mary Cusick.

CITY CLERK OPENS NOMINATIONS FOR NEW MAYOR
City Clerk Mary Cusick opened the nominations for the office of Mayor.

Motion by Weste, second by Gibbs, to nominate Mayor Pro Tem Miranda as Mayor 2025.

Hearing no further nomination, the nomination period was closed.

On roll call vote:

Ayes: McLean, Gibbs, Miranda, Ayala, Weste
Noes: None

Absent: None
Motion carried.

CITY CLERK SWEARS IN NEW MAYOR
City Clerk Mary Cusick administered the Oath of Office to incoming Mayor Miranda.

CITY CLERK TURNS GAVEL OVER TO NEW MAYOR
City Clerk Mary Cusick presented the gavel to Mayor Miranda.

NEW MAYOR ACCEPTANCE SPEECH
Mayor Miranda announced a summary of his goals for the City Council for the year 2025.

NOMINATIONS FOR MAYOR PRO TEM 2025
Mayor Miranda opened the nominations for Mayor Pro Tem 2025.

FIRST MOTION by Ayala, second by Miranda, to nominate Councilmember Weste as Mayor Pro Tem 2025.

SUBSTITUTE MOTION by Gibbs, seconded by Weste, to nominate Councilwoman McLean as Mayor Pro Tem 2025.

Hearing no further motions, the nomination period was closed.

FIRST MOTION On roll call vote:

Ayes: Weste, Ayala, Miranda
Noes: Gibbs, McLean

Absent: None
Motion carried.
4 Packet Pg. 30
Minutes Acceptance: Minutes of Dec 10, 2024 5:00 PM (Consent Calendar)

COUNCIL COMMENTS
Councilwoman McLean commented on the City Council returning to a rotation schedule for the selection of a Mayor Pro Tem and recommended that the person so nominated should originate from that rotation. Councilwoman McLean added that she had expected to be nominated and voted in as Mayor Pro Tem during the last Council Reorganization meeting, and that keeping Councilmembers from serving in such a capacity for personal reasons was not ok for the City of Santa Clarita.

ADJOURN
Mayor Miranda adjourned the Special Meeting at 6:58 p.m. ______________________________________
MAYOR
ATTEST:
______________________________________

CITY CLERK
4 Packet Pg. 31
Minutes Acceptance: Minutes of Dec 10, 2024 5:00 PM (Consent Calendar)

CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, December 10, 2024 6:00 PM City Council Chambers

INVOCATION
Councilwoman McLean delivered the invocation.

CALL TO ORDER
Mayor Miranda called to order the Joint Regular Meeting of the City Council and Board of Library Trustees and Successor Agency to the former Redevelopment Agency at 7:14 p.m.

ROLL CALL
All Councilmembers were present.

FLAG SALUTE
Councilmember Ayala led the flag salute.

EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.

AWARDS AND RECOGNITIONS
Mayor Miranda invited comments from Councilmembers regarding Senator Scott Wilk's contributions to the community before making his own comments about the Senator's service.

Mayor Miranda invited Senator Scott Wilk and his wife, Vanessa, to the dais to accept the City's highest honor, the Key to the City.

Senator Scott Wilk remarked on his respect and appreciation for each member of the City Council.
5 Packet Pg. 32
Minutes Acceptance: Minutes of Dec 10, 2024 6:00 PM (Consent Calendar)

PUBLIC PARTICIPATION
Addressing the City Council were Di Zimmerman, regarding the battery storage facility; Ori Shaffin regarding the 72-hour parking ordinance; Glenda (no last name provided) regarding City Council reorganization and the battery storage facility; Ismael Jimenez regarding Southern California Edison PSP events; and Tony Maldonado regarding the battery storage facility.

STAFF COMMENTS
City Manager Ken Striplin commented that Community Preservation Manager Tracy Sullivan spoke with Mr. Shaffin regarding his parking concerns.

Councilwoman McLean inquired on whether the concern raised by Mr. Shaffin regarding parking took place in front of his home, and City Manager Ken Striplin replied that 72-hour parking is in effect on public rights-of-way.

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilwoman McLean commented on the Mayor and Mayor Pro Tem rotation and requested Council concurrence to go back to a rotation as a matter of fairness.

Councilmember Gibbs inquired whether there had ever been a policy on the Mayor and Mayor Pro Tem rotation, to which Mr. Striplin replied that there was a rotation but that it was changed over 10 years ago, and that the Council had since passed a resolution making it a selection process of the City Council. Councilmember Gibbs remarked that he would like to see what the City has on file regarding the Mayor and Mayor Pro Tem rotation process.

City Attorney Joseph Montes interceded and mentioned that the discussion about the rotation and selection process was not on the agenda and that it needed to be introduced as a formal agenda item to be discussed at a future meeting to which Council concurred.

Councilmember Gibbs congratulated Councilmember Ayala for her seat on the Council, and Mayor Miranda on his selection, while Councilmember Ayala followed up with congratulations of her own to Councilmember Gibbs for his appointment to another term. Mayor Pro Tem Weste wished the community a happy holiday season, as did Mayor Miranda.

NEW BUSINESS
ITEM 1
FISCAL YEAR 2024-2025 MID-YEAR BUDGET ADJUSTMENTS
As the organization approaches the middle of the fiscal year, it is standard procedure to perform a mid-year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or under-funded.

RECOMMENDED ACTION:

City Council and the City Council acting as Successor Agency to the Former Redevelopment 5 Packet Pg. 33
Minutes Acceptance: Minutes of Dec 10, 2024 6:00 PM (Consent Calendar)

Agency of the City of Santa Clarita:

1. Adopt a resolution amending the budgets for Fiscal Year 2023-2024 and Fiscal Year 2024- 2025.

2. Adopt a resolution amending the classification plan and salary schedules, providing changes to benefit contributions for employees and retirees, and establishing a retirement health savings program for employees of the City of Santa Clarita.

3. Adopt a resolution to authorize a loan from the General Fund (100) to the Eastside Bridge & Thoroughfare District Fee Fund (452) in the amount of $7,000,000.

Finance Manager Brittany Houston provided the staff report.

Councilmember Gibbs inquired about the four speed feedback trailers, to which City Manager Ken Striplin responded that the trailers would be put in various neighborhoods to track vehicle speeds. He then asked about the items in relation to William S. Hart Park, and Mr. Striplin responded that the purchase of the equipment will happen at the actual time the park is taken over by the City. Councilmember Gibbs went on to ask for clarification regarding the transfer of money from the Fiscal Year (FY) 2023-24 budget, seeking confirmation from Mr. Striplin that the old budget was being closed out, and that the money from that budget was being transferred to facilities was to support the City’s capital improvement projects in the current budget and The Santa Clarita 2025 plan. Mr. Striplin affirmed that Councilmember Gibbs’ assessment of the budget was correct.

Councilmember Ayala asked which area of the City would receive road striping following the $60,000 recommended for the thermoplastic road striping machine, and Mr. Striplin responded that it would be used for all roadways throughout the entire City.

Addressing the Council with questions about the budget was Tony Maldonado.

City Manager Ken Striplin responded to public comment by stating the $16 million mentioned was coming from surplus funds from the FY 2023-24 budget, and $1 million relative to the unincorporated areas is paid for by the County of Los Angeles through a reimbursement agreement for the transportation service.

Adopted Resolution Nos. 24-79, 80 and 81.

RESULT: APPROVED [UNANIMOUS]
MOVER: Jason Gibbs, Councilmember
SECONDER: Patsy Ayala, Councilmember
AYES: Ayala, Miranda, Gibbs, McLean, Weste
5 Packet Pg. 34
Minutes Acceptance: Minutes of Dec 10, 2024 6:00 PM (Consent Calendar)

CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Jason Gibbs, Councilmember
SECONDER: Laurene Weste, Mayor Pro Tem
AYES: Ayala, Miranda, Gibbs, McLean, Weste
ITEM 2
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the November 26, 2024, Special Meeting
ITEM 3
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the November 26, 2024, Regular Meeting
ITEM 4
CHECK REGISTER NO. 25
Check Register No. 25 for Period 11/01/24 through 11/14/24 and 11/21/24. Electronic Funds Transfers for the Period 11/04/24 through 11/15/24.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 25.

ITEM 5
FEDERAL ADVOCACY SERVICES: MMO PARTNERS CONTRACT
The City of Santa Clarita retains the services of the Washington, D.C. based firm MMO Partners for federal legislative advocacy services. The firm’s current contract expires on December 31, 2024. The City Council is requested to consider awarding a new two-year contract for the period of January 1, 2025, through December 31, 2026, concurrent with the term of the 119th Congress.

RECOMMENDED ACTION:

City Council:

1. Award a two-year contract to MMO Partners for federal advocacy services for the period of January 1, 2025, through December 31, 2026, concurrent with the term of the 119th Congress, in the amount not to exceed $77,000 annually.

2. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval.
5 Packet Pg. 35
Minutes Acceptance: Minutes of Dec 10, 2024 6:00 PM (Consent Calendar)

ITEM 6
SANTA CLARITA 2025 EXECUTIVE AND LEGISLATIVE PLATFORM
This document will provide guidance to City of Santa Clarita (City) staff on legislative and regulatory issues of interest to the City Council and assist City staff in conducting legislative advocacy at the federal and state levels.

RECOMMENDED ACTION:

City Council adopt the Santa Clarita 2025 Executive and Legislative Platform.

ITEM 7
VIA PRINCESSA PARK, PROJECT P3033 - GRANT FUND AGREEMENT, LICENSE

AGREEMENT, EASEMENTS, AND ENVIRONMENTAL MITIGATION CREDITS This item considers executing the Measure W Fund Transfer Agreement with the Los Angeles County Flood Control District, the License Agreement with the Los Angeles County Metropolitan Transportation Authority, sewer easements with the Santa Clarita Valley Sanitation District, and maintenance access easements with adjacent property owners, and authorizes the purchase of environmental mitigation credits for the project.

RECOMMENDED ACTION:

City Council:

1. Authorize the City Manager or designee to execute the Fund Transfer Agreement and any associated addendums with the Los Angeles County Flood Control District for Measure W Safe, Clean Water Program funding, subject to City Attorney approval.

2. Authorize the City Manager or designee to execute the License Agreement with the Los Angeles County Metropolitan Transportation Authority for the Via Princessa Park pedestrian and vehicle undercrossing, subject to final modifications and City Attorney approval.

3. Authorize the purchase of 0.83 acres of mitigation credits from Land Veritas Corporation in the amount of $404,000 and authorize the City Manager or designee to execute the Agreement for Sale of Credits, subject to City Attorney approval.

4. Authorize the City Manager or designee to grant easements to the Santa Clarita Valley Sanitation District of Los Angeles County for sewer alignment and access.

5. Authorize the City Manager or designee to accept the quitclaim easement from Santa Clarita Valley Sanitation District of Los Angeles County to the City of Santa Clarita on property owned by the City of Santa Clarita, Assessor’s Parcel Number 2836-002-922.

6. Approve and authorize the City Manager or designee to execute a transfer of the City of Santa Clarita’s easement on Assessor’s Parcel Number 2836-001-035, to the Santa Clarita Valley Sanitation District.

7. Approve and authorize the City Manager or designee to execute a no-fee bill of sale to transfer ownership to the Santa Clarita Valley Sanitation District of approximately 22 feet of an existing City-owned sewer, located on property owned by the City of Santa Clarita, 5 Packet Pg. 36
Minutes Acceptance: Minutes of Dec 10, 2024 6:00 PM (Consent Calendar)

Assessor’s Parcel Number 2836-002-922.

8. Authorize the City Manager or designee to accept a grant of easement from Cordova Associates, Assessor Parcel Number 2836-001-035, for the City of Santa Clarita-owned sanitary sewer, appurtenant structures, and ingress and egress purposes.

9. Authorize the City Manager or designee to accept on behalf of the public an offer of dedication and grant of easement for maintenance access purposes on Assessor Parcel Numbers 2836-002-046 and 2836-001-034.

10. Authorize an expenditure in an amount of $76,529.25 to purchase the maintenance access easement on Assessor Parcel Number 2836-002-046.

11. Appropriate one-time funds in the amount of $435,000 from the Measure W Safe, Clean Water Fund (Fund 271) to Via Princessa Park, Project P3033, expenditure account P3033271-516101 and decrease expenditure account P3033259-516101 to the Miscellaneous Grant Fund (Fund 259) by $435,000.

12. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

Addressing the Council was Tony Maldonado.

ITEM 8
THE RINK SPORTS PAVILION - PHASE II, PROJECT P3034 - PLANS AND

SPECIFICATIONS, CONSTRUCTION CONTRACT, AND PROFESSIONAL SERVICES

CONTRACTS
This item considers awarding a construction contract and professional services contracts for The Rink Sports Pavilion project. The improvements include a 25,000-square-foot building, spectator seating, an audio/disc jockey booth with sound and lighting system, a full commercial kitchen with a designated special event area, and landscaping.

RECOMMENDED ACTION:

City Council:

1. Approve the plans and specifications for The Rink Sports Pavilion – Phase II, Project P3034.

2. Award the construction contract to AMG and Associates, Inc., in the amount of $21,553,000 and authorize a contingency in the amount of $2,155,300, for a total contract amount not to exceed $23,708,300.

3. Award a professional services contract to Willdan Engineering to provide labor compliance services, in the amount of $40,550 and authorize a contingency in the amount of $4,055 for a total contract amount not to exceed $44,605.
5 Packet Pg. 37
Minutes Acceptance: Minutes of Dec 10, 2024 6:00 PM (Consent Calendar)

4. Award a professional services contract to Twining, Inc., to provide special inspections and material testing services in the amount of $348,631 and authorize a contingency in the amount of $34,863, for a total contract amount not to exceed $383,494.

5. Extend the current professional services contract and authorize an increased expenditure authority for construction support services with Anil Verma Associates, Inc., in the amount of $621,878 and authorize a contingency in the amount of $62,188, for a revised total contract amount not to exceed $2,396,653.

6. Extend the current professional services contract and authorize an increased expenditure authority for construction management services with RP Development Services, in the amount of $309,925 and authorize a contingency in the amount of $30,993, for a revised total contract amount not to exceed $918,167.

7. Extend the current professional services contract and authorize an increased expenditure authority for geotechnical construction support services with RT Frankian and Associates, in the amount of $60,000 and authorize a contingency in the amount of $6,000, for a revised total contract amount not to exceed $166,140.

8. Appropriate one-time funds in the amount of $300,000 from the Facilities Fund (Fund 723) to The Rink Sports Pavilion, Project P3034, expenditure account P3034723-516101.

9. Appropriate one-time funds in the amount of $219,936 to The Rink Sports Pavilion Art account A3004602-516101; increase Facilities Fund transfers out account 7239500-710602 and transfers in account 602-600723 by $219,936.

10. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

Addressing the Council was Tony Maldonado.

ITEM 9

CONTRACT FOR THE PURCHASE AND DELIVERY OF THREE LOCAL HYDROGEN

FUEL CELL ELECTRIC BUSES
Council to consider awarding a contract to New Flyer of America Corporation for the purchase and delivery of three hydrogen fuel cell electric transit buses.

RECOMMENDED ACTION:

City Council approve and authorize the City Manager or designee to execute a contract with New Flyer of America Corporation for the purchase of three hydrogen fuel cell electric buses, training, and spare parts in an amount not to exceed $4,803,192, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 5 Packet Pg. 38
Minutes Acceptance: Minutes of Dec 10, 2024 6:00 PM (Consent Calendar)

ITEM 10
BEGONIAS LANE PARK PLAYGROUND RENOVATION- PROJECT P3036 DESIGN AND

CONSTRUCTION CONTRACT
This item considers award of a design/build contract for the playground renovation at Begonias Lane Park.

RECOMMENDED ACTION:

City Council:

1. Award a design-build contract to Great Western Installations, Inc., to design and build a play area at Begonias Lane Park in the amount of $1,013,043 and authorize a contingency in the amount of $101,304, for a total contract amount not to exceed $1,114,347.

2. Find the Begonias Lane Park Play Area exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.

3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

PUBLIC PARTICIPATION II
There were no additional requests to speak received.

ADJOURNMENT
Mayor Miranda adjourned the Regular Meeting at 8:24 p.m. ______________________________________
MAYOR
ATTEST:
______________________________________

CITY CLERK
5 Packet Pg. 39
Minutes Acceptance: Minutes of Dec 10, 2024 6:00 PM (Consent Calendar)

Agenda Item: 6

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 14, 2025
SUBJECT: CHECK REGISTER NO. 26
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston

RECOMMENDED ACTION
City Council approve and ratify for payment the demands presented in Check Register No. 26.

BACKGROUND
Check Register No. 26 for the Period 11/15/24 through 11/28/24 and 12/05/24 in the aggregate amount of $13,090,776.11 inclusive of Electronic Funds Transfers for the Period 11/18/24 through 11/29/24 in the aggregate amount of $937,983.80.

FISCAL IMPACT
Adequate funds are available in the budgeted expenditure accounts to support the check register payments.

ATTACHMENTS
Memo - Check Register No. 26
Check Register No. 26 (available in the City Clerk's Reading File) 6 Packet Pg. 40

6.a
Packet Pg. 41
Attachment: Memo - Check Register No. 26 (Check Register No. 26)

6.a
Packet Pg. 42
Attachment: Memo - Check Register No. 26 (Check Register No. 26)

6.a
Packet Pg. 43
Attachment: Memo - Check Register No. 26 (Check Register No. 26)

Agenda Item: 7

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 14, 2025
SUBJECT: FISCAL YEAR 2024 EDWARD BYRNE MEMORIAL JUSTICE

ASSISTANCE GRANT PROGRAM
DEPARTMENT: City Manager's Office
PRESENTER: Masis Hagobian

RECOMMENDED ACTION
City Council:

1. Accept Fiscal Year 2024 Edward Byrne Memorial Justice Assistance Grant funds from the U.S. Department of Justice, Bureau of Justice Assistance.

2. Appropriate funds in the amount of $20,737 to Justice Assistance Grant 2024 (Fund 206) Special Supplies account 2066107-511101 and increase BJA Law Enforcement Grant (Fund 206) revenue account 206-446125 by $20,737.

3. Authorize the City Manager, or designee, to execute all contracts and associated documents subject to City Attorney approval.

BACKGROUND
The City of Santa Clarita (City) has been awarded a grant in the amount of $20,737 by the United States Department of Justice, Bureau of Justice Assistance, through the Edward Byrne Memorial Justice Assistance Grant (JAG) program. The JAG funds are allocated by using a formula based on each city’s share of the total violent crimes reported within the state. This program allows state and local governments to support a broad range of activities to prevent and respond to crime, based on local needs and conditions.

The JAG 2024 grant funds will be used for the purchase of a mobile automated license plate reader (ALPR) trailer. The acquisition of a mobile ALPR trailer will supplement the Santa Clarita Valley Sheriff’s Station’s crime prevention and response operations by enhancing the ability to detect vehicles and apprehend individuals involved in a crime. Additionally, the trailer will offer the flexibility to be placed in areas based on crime trends. 7 Packet Pg. 44

This investment will strengthen the Santa Clarita Valley Sheriff's Station’s technological capabilities, ensuring that operations become more efficient and effective.

ALTERNATIVE ACTION
Other action, as determined by the City Council.

FISCAL IMPACT
Upon approval of the recommended actions, $20,737 will be available in expenditure account 2066107-511101 and offset by the increase in revenue account 206-446125 (BJA Law Enforcement Grant).
7 Packet Pg. 45

Agenda Item: 8

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 14, 2025
SUBJECT: FISCAL YEAR 2025-26 RECOGNIZED OBLIGATION PAYMENT

SCHEDULE FOR SUBMITTAL TO THE DEPARTMENT OF

FINANCE
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston

RECOMMENDED ACTION
City Council acting as the Successor Agency to the former Redevelopment Agency adopt a resolution approving the Fiscal Year 2025-26 Recognized Obligation Payments Schedule for submittal to the Department of Finance.

BACKGROUND
The Redevelopment Agency (RDA) of the City of Santa Clarita (City) was activated by the City Council on November 28, 1989, pursuant to the Community Redevelopment Law. At the time of its establishment, the City Council declared itself to be the governing board of the RDA. As a result of AB X1 26 and the decision of the State Supreme Court, as of February 1, 2012, all redevelopment agencies in the state, including the City’s RDA, were dissolved, and successor agencies were designated as successor entities to the former redevelopment agencies to expeditiously wind down the affairs of the former redevelopment agencies. On January 24, 2012, pursuant to Resolution 12-3 and Section 34173 of the Dissolution Act, the City Council elected to serve as the successor agency to the RDA. Section 34173(g) of the Dissolution Act, added by AB 1484, expressly affirms that the Successor Agency is a separate public entity from the City, that the two entities will not merge, and that the liabilities of the RDA will not be transferred to the City nor will the assets of the RDA become assets of the City.

The Dissolution Act requires successor agencies to prepare a Recognized Obligation Payment Schedule (ROPS) detailing the enforceable obligations of the successor agency and the source of funds to be used to pay for each enforceable obligation. Pursuant to Health and Safety Code (HSC) Section 34177 (o)(1), commencing with the ROPS covering the period July 1, 2016, to June 30, 2017, and thereafter, successor agencies shall submit an Oversight Board approved 8 Packet Pg. 46

annual ROPS to the Department of Finance and the County Auditor-Controller by February 1, 2016, and each February 1 thereafter.

During the January 2021 Los Angeles County Fifth Supervisory District Consolidated Oversight Board Meeting, the Oversight Board requested the City Council acting as the Successor Agency to the former Redevelopment Agency (Successor Agency Board) approve the annual ROPS in addition to the Oversight Board. Upon Successor Agency and Oversight Board approval of the Fiscal Year 2025-26 ROPS, the ROPS will be submitted to the Department of Finance and County Auditor-Controller to allow the Successor Agency to pay for enforceable obligations totaling $4,971,191 as outlined in the ROPS; debt service ($3,787,316); debt related expenses ($5,556) and loan repayment to the City ($1,178,320). With the estimated loan repayment to the City of $1,178,320, the Successor Agency’s outstanding loan balance as of June 30, 2026, is anticipated to be $12,914,480.

ALTERNATIVE ACTION
No alternative action recommended, as an approved ROPS is a requirement of the Department of Finance.

FISCAL IMPACT
Approval will allow the Successor Agency to pay for enforceable obligations totaling $4,971,191 as outlined in the ROPS: debt service ($3,787,316), debt related expenses ($5,556), and loan repayment to the City ($1,178,320).

ATTACHMENTS
Resolution
8 Packet Pg. 47

RESOLUTION SA 25-
R

ESOLUTION OF THE GOVERNING BOARD OF THE SUCCESSOR

AGENCY TO THE REDEVELOPMENT AGENCY OF THE

CITY OF SANTA CLARITA, CALIFORNIA, APPROVING THE FISCAL YEAR 2025-26 RECOGNIZED OBLIGATION PAYMENTS SCHEDULE (ROPS)
WHE
REAS, pursuant to AB X1 26, enacted on June 28, 2011, and as subsequently amended by AB 1484, SB 341, and SB 107 (Dissolution Act), the Redevelopment Agency to the City of Santa Clarita was dissolved as of February 1, 2012, and the City of Santa Clarita elected to serve as the Successor Agency to the former Redevelopment Agency to the City of Santa Clarita; and
WHE
REAS, pursuant to Health and Safety Code Section 34179 (q), commencing on and after July 1, 2018, the County of Los Angeles, where more than 40 oversight boards were created by the Dissolution Act, shall have five consolidated oversight boards each encompassing the five supervisorial districts; and
WHE
REAS, the Fifth Supervisorial District Consolidated Oversight Board (5th District Consolidated Oversight Board) has jurisdiction over the Successor Agency of the Former Redevelopment Agency to the City of Santa Clarita; and
WHE
REAS, the Governing Board of the Successor Agency to the Redevelopment Agency of the City of Santa Clarita held a regular meeting on January 14, 2025.

NOW,
THEREFORE, the Governing Board of the Successor Agency to the Redevelopment Agency of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. The Governing Board of the Successor Agency to the Redevelopment Agency of the City of Santa Clarita hereby approves the Successor Agency’s Recognized Obligation Payment Schedule (ROPS), attached hereto as Exhibit A.

SEC
TION 2. The Secretary of the Successor Agency to the Redevelopment Agency of the City of Santa Clarita shall certify the adoption of this resolution.

SEC
TION 3. The Successor Agency’s officials and staff are hereby authorized and directed to transmit this resolution and take all other necessary and appropriate actions as required by law in order to effectuate its purposes.

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Attachment: Resolution (APPROVE FY 2025-26 ROPS FOR SUBMITTAL TO OB AND DOF)

PASSED, APPROVED, AND ADOPTED this 14th day of January 2025. ______________________________
C
HAIR
ATTES
T:
_______________________________
S

ECRETARY
DA
TE:__________________________
STA

TE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )
I,
Mary Cusick, Secretary of the Successor Agency to the Redevelopment Agency of the City of Santa Clarita do hereby certify that the foregoing Resolution No. SA 25- was duly adopted by the Governing Board of the Successor Agency to the Redevelopment Agency of the City of Santa Clarita at a regular meeting thereof, held on the 14th day of January 2025, by the following vote:

AYES
: BOARDMEMBERS:

NOES
: BOARDMEMBERS:

ABS
ENT: BOARDMEMBERS:
______________________________

SECRETARY

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Attachment: Resolution (APPROVE FY 2025-26 ROPS FOR SUBMITTAL TO OB AND DOF) Recognized Obligation Payment Schedule (ROPS 25-26) - Summary Filed for the July 1, 2025 through June 30, 2026 Period Successor Agency: Santa Clarita
County: Los Angeles
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
25-26A Total
(July -
December)
25-26B Total
(January -
June)
ROPS 25-26
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ 1,627,271 $ 8,827 $ 1,636,098 B Bond Proceeds - - -
C Reserve Balance 1,627,271 - 1,627,271
D Other Funds - 8,827 8,827
E Redevelopment Property Tax Trust Fund (RPTTF)
(F+G) $ 1,181,599 $ 2,153,495 $ 3,335,094
F RPTTF 1,181,599 2,153,495 3,335,094
G Administrative RPTTF - - -
H Current Period Enforceable Obligations (A+E) $ 2,808,870 $ 2,162,322 $ 4,971,192 Certification of Oversight Board Chairman:

Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency.
/s/
Signature Date
Exhibit A

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Attachment: Resolution (APPROVE FY 2025-26 ROPS FOR SUBMITTAL TO OB AND DOF) Santa Clarita
Recognized Obligation Payment Schedule
(ROPS 25-26) - ROPS Detail
July 1, 2025 through June 30, 2026

A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation
Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired
ROPS
25-26
Total
ROPS 25-26A (Jul - Dec)
25-26A
Total
ROPS 25-26B (Jan - Jun)
25-26B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
$49,391,544 $4,971,192 $- $1,627,271 $- $1,181,599 $- $2,808,870 $- $- $8,827 $2,153,495 $- $2,162,322 46 Reinstatement
of loans made
by the City to
the former
RDA
City/County
Loan (Prior
06/28/1
1),
Cash
exchange
02/24/
2015
07/08/2043 City of
Santa
Clarita
Repayment of
loans made to
former RDA by
the City of
Santa Clarita.

Newhall 12,914,480 N $1,178,320 - - - 1,178,320 - $1,178,320 - - - - - $- 52 Series 2017
T
ax Allocation
Refunding
Bonds
Refunding
Bonds
Issued After
6/27/12
02/02/
2017
10/01/2042 Bank of
New York
Advance
Refunded: 1)
Tax Allocation
Bonds Series
2008 (bonds
issued to fund
redevelopment
projects) and
2) Housing
Set-Aside Tax
Allocation
Bonds Series
2008 (bonds
issued to fund
low and
moderate
income
housing
projects and
programs)
36,471,508 N $3,787,316 - 1,627,271 - 1 - $1,627,272 - - 8,827 2,151,217 - $2,160,044 53 Annual
T
rustee Fee
for Series
2017 Tax
Allocation
Bond
Professional
Services
07/01/
2025
06/30/2026 Bank of
New York
Bonds issued
to fund
redevelopment
projects and
low and
moderate
income
housing
projects and
programs
2,000 N $2,000 - - - - - $- - - - 2,000 - $2,000
54 Continuing
Disclosure/
Post Issuance
Compliance
for Series
2017 T
ax
Allocation
Refunding
Bonds
Professional
Services
07/01/
2025
06/30/2026 Digital
Assurance
Certification
LLC
Continuing
disclosure/
post issuance
compliance
278 N $278 - - - - - $- - - - 278 - $278

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Attachment: Resolution (APPROVE FY 2025-26 ROPS FOR SUBMITTAL TO OB AND DOF)

A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation
Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired
ROPS
25-26
Total
ROPS 25-26A (Jul - Dec)
25-26A
Total
ROPS 25-26B (Jan - Jun)
25-26B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
55 Auditing
Services
Fees 07/01/
2025
06/30/2026 The Pun
Group, LLP
Auditing
services for
Fiscal Y
ear
2024-2025.
3,278 N $3,278 - - - 3,278 - $3,278 - - - - - $-

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Attachment: Resolution (APPROVE FY 2025-26 ROPS FOR SUBMITTAL TO OB AND DOF) Santa Clarita
Recognized Obligation Payment Schedule (ROPS 25-26) - Report of Cash Balances July 1, 2022 through June 30, 2023
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.

A B C D E F G H
ROPS 22-23 Cash Balances
(07/01/22 - 06/30/23)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.

Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/22)
RPTTF amount should exclude "A" period distribution
amount.
892,575 10,165 "E1: Figure should match reserve on 22-23 ROPS . F1: Prior year cash balance. G1: 19/
20 PPA ROPS 22-23:$2,010 20/21 PPA
ROPS 23-24: $455 21/22 PPA ROPS 24-25:
$7,700"
2 Revenue/Income (Actual 06/30/23)
RPTTF amount should tie to the ROPS 22-23 total
distribution from the County Auditor-Controller
8,827 3,609,350 "F2: Should match current year interest income. G2: Should match 22-23A
($1,452,668) +22-23B ($2,156,682)
Distribution."
3 Expenditures for ROPS 22-23 Enforceable Obligations
(Actual 06/30/23)
892,575 6,020 2,036,548 This line matches 22-23 PPA Form actuals, LESS reserve of $1,572,647.12 (which is
included in G4 line).
4 Retention of Available Cash Balance (Actual 06/30/23) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
2,807 1,580,802 "G4: $1,572,647.12 Reserve 23/24 ROPS 20/ 21 PPA ROPS 23-24:$455; 21/22 PPA ROPS
24-25:$7,700"
5 ROPS 22-23 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 22-23 PPA
form submitted to the CAC
No entry required 2,165

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Attachment: Resolution (APPROVE FY 2025-26 ROPS FOR SUBMITTAL TO OB AND DOF) Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.

A B C D E F G H
ROPS 22-23 Cash Balances
(07/01/22 - 06/30/23)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.

Non-Admin
and Admin
6 Ending Actual Available Cash Balance (06/30/23)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$- $- $- $- $-

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Attachment: Resolution (APPROVE FY 2025-26 ROPS FOR SUBMITTAL TO OB AND DOF) Santa Clarita
Recognized Obligation Payment Schedule (ROPS 25-26) - Notes July 1, 2025 through June 30, 2026
Item # Notes/Comments
46 Amount was calculated using Loan Repayment Calculator based on ROPS 24-25A and ROPS 24-25B Actual Residuals. 24-25A residual: $1,994,426.07 24-25B residual: $362,212.93 Total: $ / 2 = $1,178,320
52 Debt service for calendar year 2026 is claimed on the 25-26B ROPS to comply with the bond covenant: Page 18 of the Official Statement states: "...the Successor Agency has covenanted to submit an Oversight Board approved Recognized Obligation Payment Schedule to the State Department of Finance and to the County Auditor-Controller, which shall include all scheduled interest, principal and mandatory sinking fund payments that are due and payable on all Bonds and Parity Bonds of the Successor Agency during the next ensuing calendar year, together with any amount required to replenish the Reserve Fund, and any amounts due and owing to the Insurer under the Indenture."
53 54
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Attachment: Resolution (APPROVE FY 2025-26 ROPS FOR SUBMITTAL TO OB AND DOF)

Agenda Item: 9

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 14, 2025
SUBJECT: ANNUAL IMPACT FEE REPORT
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston

RECOMMENDED ACTION
City Council adopt a resolution accepting and adopting the Annual Impact Fee Report.

BACKGROUND
The Mitigation Fee Act, as outlined in California Government Code Sections 66000 et seq., establishes certain legal and procedural parameters for the charging of development impact fees.

These fees are charged to new development projects and are required to be used only for those purposes for which the fees were collected.

The Mitigation Fee Act imposes certain accounting and reporting requirements for the fees collected. The fees must be deposited in a special account or fund to avoid commingling the fees with other funds and must earn interest. Fees are collected pursuant to various City resolutions, ordinances, conditions of approval, or other specific agreements.

The Mitigation Fee Act requires local agencies to prepare an annual report and a five-year report that provide specific information about those fees. The City has elected to report on both requirements annually. The annual and five-year report information as of June 30, 2024, is contained within the report.

ALTERNATIVE ACTION
Other actions as determined by the City Council.

FISCAL IMPACT
There is no fiscal impact.
9 Packet Pg. 56

ATTACHMENTS
Resolution
9 Packet Pg. 57

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

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Attachment: Resolution [Revision 2] (ANNUAL IMPACT FEE REPORT (MITIGATION FEE ACT))

Agenda Item: 10

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 14, 2025
SUBJECT: RESOLUTION DECLARING PROPERTY OWNED BY THE CITY OF

SANTA CLARITA EXEMPT FROM THE SURPLUS LAND ACT

AND APPROVAL OF A LOT LINE ADJUSTMENT, LAND

EXCHANGE, AND AN EASEMENT WITH VISTA CANYON, LLC
DEPARTMENT: Neighborhood Services
PRESENTER: Mariela Delgado

RECOMMENDED ACTION
City Council:

1. Adopt a resolution declaring a portion of the Assessor’s Parcel Number 2840-029-901 as exempt surplus land under the Surplus Land Act.

2. Authorize the City Manager or designee to execute the lot line adjustment and the property exchange with Vista Canyon, LLC.

3. Authorize the City Manager or designee to grant Vista Canyon, LLC, an easement for landscape improvements and maintenance.

4. Authorize the City Manager or designee to execute all necessary documentation to complete the property exchange, subject to City Attorney approval.

BACKGROUND
The City of Santa Clarita (City) owns approximately 1.4 acres of property identified in Assessor’s Parcel Number (APN) 2840-029-901, the Cooper Street parking structure. The adjacent property owner, Vista Canyon, LLC, (Vista Canyon) has requested a lot line adjustment to utilize the unused space for mechanical equipment and allow for improved access and architecture of the to-be-constructed apartment building (Area A, as shown in Exhibit B).

Additionally, the lot line adjustment will allow for improved layout and functionality of the private community garden (Area B). The requested portions of City property, approximately 1,478 square feet, are not needed for public use. Under the California Surplus Land Act (SLA), 10 Packet Pg. 77

any public property transfer of ownership must be declared surplus and offered for affordable housing development or other public uses unless it qualifies as "exempt surplus land" under specific statutory criteria.

This agenda item proposes declaring the subject property as "exempt surplus land" under California Government Code 54221(f). The property qualifies for exemption because it meets the following conditions: the parcel is less than 0.5 acres and not contiguous to land owned by the state or used for open space or affordable housing purposes. It is being exchanged for a substitute property for City use, specifically to secure an additional access point to a public parking garage, thereby enhancing public infrastructure and access.

In equal exchange for the surplus land, Vista Canyon has offered a portion of the adjacent parcel, approximately 1,478 square feet (Area C). This exchange will benefit the City by providing a second access point to the Cooper Street public parking garage. The official recordation of the lot line adjustment and land exchange will be contingent on completing Vista Canyon Park Phase II.

Staff has prepared a resolution declaring the property as exempt surplus land and authorizing its exchange. The proposed action has been evaluated for compliance with the SLA and the California Environmental Quality Act (CEQA). Staff determined that the designation of the property as exempt surplus land does not constitute a project under CEQA Guidelines Section 15378 and does not pose a potential for significant environmental impact.

In addition, Vista Canyon is requesting a permanent easement (Area D) on APN 2840-029-901 for the landscape and streetscape improvements that will be designed, constructed, and maintained by the owners of Building Four or Vista Canyon. This mutually beneficial easement will reduce the City's maintenance burden and provide landscape beautification and a passive-use gathering area for the community to enjoy.

ALTERNATIVE ACTION
Other actions as determined by the City Council.

FISCAL IMPACT
There is no fiscal impact.

ATTACHMENTS
SLA Exemption Resolution
Vista Canyon Site Map
10 Packet Pg. 78
RESOLUTION NO. 25-___
A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DECLARING A POR TION OF APN 2840-029-901 AS EXEMPT SURPLUS

LAND AND AUTHORIZING THE EXCHANGE OF SUCH LAND
WHE
REAS, the City of Santa Clarita (City) is the owner, in fee simple, of APN 2840- 029-901 situated in the City, approximately 1.4 acres and legally described on Exhibit A and depicte
d on Exhibit B, attached hereto and made a part of hereof Property (Property); and WHEREAS, the California Surplus Lands Act (Cal. Gov. Code section 54220 et seq.) (Act) as modified by California Assembly Bill 1486, effective October 9, 2019, provides the framework and state law requirements for the disposal of a local agency’s surplus real property; and
WHEREAS, for purposes of (Cal. Gov. Code section 54221(f)(2), the Property is not: (i) within a coastal zone; (ii) adjacent to a historical unit of the State Parks System; (iii) listed on, or determined by the State Office of Historic Preservation to be eligible for the National Register of Historic
al Places; or (iv) within the Lake Tahoe region as defined by (Cal. Gov. Code section 66905.5); and
WHEREAS, the Act provides exemptions from the requirements of the Act for “exempt surplus land,” which includes small surplus parcels that are less than one-half acre in area and are not contiguous to land owned by a state agency that is used for open space, or low and moderate income housing purposes (Cal. Gov. Code section 54221(f)(1)(B)) and the exchange of surplus land for property for the City’s use (Cal. Gov. Code section 54221 (f)(1)(C)); and WHEREAS, Exhibit B attached hereto describes approximately 1,478 square feet of the Property that is no longer needed by the City (Exempt Surplus Property); and WHEREAS, Vista Canyon, LLC (Vista Canyon) owns property adjacent to the Property and has requested to exchange the Exempt Surplus Property for the property depicted on Exhibit B (Exchange Property); and
WHEREAS, staff recommends the transfer of the Exempt Surplus Property to the adjacent property owner, Vista Ca nyon, in exchan ge for receipt of the Exchange Property as the transfer is in the public interest in that the land exchange would secure a second access point to the public parking garage and relieve the City of the responsibility, cost and liability associated with the ownership and maintenance of the unnecessary Exempt Surplus Property, not needed for public use.

NOW THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

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Attachment: SLA Exemption Resolution (RESOLUTION DECLARING PROPERTY OWNED BY THE CITY OF SANTA CLARITA EXEMPT FROM

SECTION 1. The above recitals are true and correct and are a substantive part of this resolution.

SECTION 2. The City Council hereby declares the Exempt Surplus Property to be “exempt surplus land” under the Act in that it is a small surplus land parcel and will only be conveyed in exchange for substitute property, pursuant, to Cal. Gov. Code sections 54221(f)(1)(B)) and 54221(f)(1)(C)).

SECTION 3. This resolution has been reviewed, with respect, to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) (CEQA).

City staff has determined that the designation of this property as exempt surplus land does not have the potential of creating a significant effect on the environment and is therefore exempt from further review under CEQA, pursuant, to State CEQA Guidelines Section 15060(c)(3) because it is not a project as defined by the CEQA Guidelines Section 15378. Adoption of the resolution does not have any potential to result in a direct physical change in the environment.

SECTION 4. The City Council authorizes and directs the City Manager, or designee, to execute and record such documentation, as approved by the City Attorney, as necessary or convenient to exchange the Exempt Surplus Property as described herein for the Exchange Property and to otherwise effectuate the purpose of this resolution.

SECTION 5. The City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED, AND ADOPTED this 14th day of January 2025. ______________________________
MAYOR
ATTEST:
_______________________________

CITY CLERK
DATE:__________________________

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Attachment: SLA Exemption Resolution (RESOLUTION DECLARING PROPERTY OWNED BY THE CITY OF SANTA CLARITA EXEMPT FROM

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 25- was duly adopted by the City Council of the City of Santa C
larita at a regular meeting thereof, held on the 14th day of January 2025, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
______________________________

CITY CLERK

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Attachment: SLA Exemption Resolution (RESOLUTION DECLARING PROPERTY OWNED BY THE CITY OF SANTA CLARITA EXEMPT FROM

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Attachment: SLA Exemption Resolution (RESOLUTION DECLARING PROPERTY OWNED BY THE CITY OF SANTA CLARITA EXEMPT FROM

EXHIBIT B
*1,478 sf - shown in purple
Exchange Land - shown in blue
Easement - shown in orange
AREA C
AREA A
AREA B
AREA D

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Attachment: SLA Exemption Resolution (RESOLUTION DECLARING PROPERTY OWNED BY THE CITY Legend
City of SANTA CLARITA
Site Map
0 I
N
A
Feet
300 600
I
Street centerlines developed & maintained
APN 2840-029-901
by City of Santa Clarita GIS
D Parcels
The City of Santa Clarita does not warrant
the accuracy of the data and assumes no
liability for any errors or omissions.

Map prepared by: City of Santa Clarita
GIS Division
...

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Attachment: Vista Canyon Site Map (RESOLUTION DECLARING PROPERTY OWNED BY THE CITY OF

Agenda Item: 11

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 14, 2025
SUBJECT: NORTH OAKS PARK POOL AND SANTA CLARITA PARK POOL DECK REPAIR AND REPLACEMENT PROJECT P0027, AND

CONSTRUCTION CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson

RECOMMENDED ACTION
City Council:

1. Approve the plans and specifications for the North Oaks Park and Santa Clarita Park Pool Deck Repair and Replacement Project P0027.

2. Find the North Oaks Park and Santa Clarita Park Pool Deck Repair and Replacement Project exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.

3. Award the construction contract to Estate Design & Construction in the amount of $424,092 and authorize a contingency in the amount of $63,613, for a total contract amount not to exceed $487,705.

4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND
The North Oaks Park pool was built in 1969 and has a total of 6,355 square feet of concrete pool decking. During the summer months, the pool provides swim lessons and recreational swimming for the community and is used by high school swim teams for training during the off-season. The pool deck concrete surface has deteriorated, resulting in cracking and pocking, leaving an extremely rough deck surface. The Los Angeles County Health Department (LACHD) oversees all Los Angeles County public pools and has cited the pool deck for failing to meet regulatory requirements. Over the years, City staff has applied temporary coating to help prolong the life of 11 Packet Pg. 85

the existing deck surface to the maximum extent possible.

The Santa Clarita Park pool was built in 1973 and has 8,353 square feet of concrete pool decking. The pool is used year-round for swim lessons, recreational swimming, and high school swim team training. Portions of the pool deck's concrete surface have cracked, causing fragments of material to break off, resulting in a rough and uneven surface. Over the years, City staff has completed small repairs to the pool deck, which now needs substantial repairs to further extend its lifespan.

This project will replace the entire 6,355 square feet of concrete decking at the North Oaks Park pool and 1,400 square feet of identified concrete decking sections at the Santa Clarita Park pool with new concrete. New deck drains, equipment anchors, and pool deck hardware will be replaced where needed. New tile pool depth markers and “No Diving” graphics will also be replaced at both sites to meet the current LACHD code. This project supports the Sustaining Public Infrastructure theme of the City’s five-year strategic plan, Santa Clarita 2025.

The North Oaks Park and Santa Clarita Park Pool Deck Repair and Replacement project is not subject to California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review projects that consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. This project meets the criteria for this exemption because it will be performing repairs and maintenance to existing pool decks.

An invitation to bid was published and circulated via the City’s e-procurement system, BidNet, on November 1, 2024. The City transmitted the solicitation to 1,457 vendors on BidNet, of which 38 vendors downloaded materials. Five bids were submitted and opened on December 4, 2024. Each of the bids included a base bid and three alternate bid items. The basis for award was the total for the base bid. The results of the total base bids are shown below:

Company Location Bid Amount
Estate Design & Construction Los Angeles, CA $364,088 Ramsa Construction Inc. Sherman Oaks, CA $373,800
Zuma Construction Group Inc. Thousand Oaks, CA $374,715 National Pools Inc. Sylmar, CA $399,430
Coastal Pool Construction Inc. El Cajon, CA $519,000
Staff recommends the project be awarded to Estate Design & Construction (Estate Design), the lowest responsive bidder, in the amount of $424,092, which includes $364,088 for the base bid, $60,004 for alternate bid items one through three, and authorizing a contingency in the amount of $63,613 for a total contract amount not to exceed $487,705. The standard practice for capital improvement projects is 10 percent; however, a 15 percent contingency is being proposed due to the age of the infrastructure and the shallow subsurface pool plumbing located underneath the deck. These challenges were previously discovered during the pool deck replacement at the Aquatics Center in 2022, which allowed a 20 percent contingency due to similar project components and unknowns of this project.
11 Packet Pg. 86

The contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. The bid proposal adheres to the project’s plans and specifications.

ALTERNATIVE ACTION
Other actions as determined by the City Council.

FISCAL IMPACT
Adequate funds are available in project expenditure account P0027601-516101 to support the recommended contract and all anticipated project costs.

ATTACHMENTS
North Oaks Park and Santa Clarita Park Site Map
Estate Construction Bid (available in the City Clerk's Reading File) Invitation to Bid CIP-24-25-P0027 (available in the City Clerk's Reading File) North Oaks Pool Approved Plans (available in the City Clerk's Reading File) Santa Clarita Pool Approved Plans (available in the City Clerk's Reading File) 11 Packet Pg. 87
Santa Clarita Park and North Oaks Park
Bureau of Land Management, Esri, HERE, Garmin,

INCREMENT P, NGA, USGS
Schools
Parks
City Park
Street Centerlines
Primary
Secondary
Minor
Railroad
Unpaved
Santa Clara River
12/13/2024, 2:43:49 PM
0 0.35 0.70.17 mi
0 0.6 1.20.3 km
1:18,056
Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. The City of Santa Clarita does not warrant the accuracy of the data and assumes no liability for any errors or omissions.

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Packet Pg. 88
Attachment: North Oaks Park and Santa Clarita Park Site Map (North Oaks Park and Santa Clarita Park Pool Deck Repair and Replacement)

Agenda Item: 12

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 14, 2025
SUBJECT: THE RINK SPORTS PAVILION - CIVIC ART CONTRACT
DEPARTMENT: Economic Development
PRESENTER: Phil Lantis

RECOMMENDED ACTION
City Council:

1. Award a contract to Annette Coleman in the amount of $80,000 for the civic art piece, “Kaleidoscope Sound Hallway,” to be located at The Rink Sports Pavilion.

2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

BACKGROUND
Under the Civic Art Policy, The Rink Sports Pavilion qualifies as a City Capital Improvement Project that allocates one percent of eligible project costs for the design, construction, integration, acquisition, delivery, and conservation of Civic Art to be located on-site and accessible to the public.

An Artist Selection Committee (Committee) was formed at the Arts Commission meeting on September 8, 2022, consisting of the following members:
• Arts Commissioner, Andrea Vibe
• Arts Expert, Elizabeth Mackey
• Professional Art Administrator, Aida Thau
• Local Professional Artist, Kathy Gonzales
• Community Member, Patty Assaiante
The Committee met on April 10, 2023, to develop the Request for Qualifications (RFQ) with the call summary, design guidelines, project guidelines, and evaluation criteria. 12 Packet Pg. 89

The RFQ was posted online from September 6 to October 10, 2023. A total of 101 applications were submitted. The Committee scored the applications using the following criteria:
• Creativity and innovation of design
• Relationship to the site, considering aspects of the unique physical, and/or natural, features of The Rink Sports Pavilion and the City of Santa Clarita • Structural and surface soundness and proposed materials that can withstand outside and uncovered weather conditions, as well as inherent resistance to theft, vandalism, and excessive maintenance and repair costs
• Strength and appropriateness of artists’ past completed work Three finalists were interviewed on January 8, 2024, which led to the Committee selecting artist Annette Coleman’s concept proposal, “The Kaleidoscope Sound Hallway.” On March 14, 2024, the Arts Commission reviewed the Committee’s selection and recommended that it go before the City Council for final approval.

A visualization of the recommended artwork is attached. The Civic Art piece is a vibrant 15-foot tall, 200-foot wide mural that will be located on the gymnasium's exterior rear wall. This kaleidoscope-inspired design incorporates spinning mosaic circles and hand drums to represent a colorful, multifaceted community, honoring the individuals who come together to form it.

ALTERNATIVE ACTION
Other action as determined by the City Council.

FISCAL IMPACT
The resources required to implement the recommended action are contained within the City of Santa Clarita’s adopted Fiscal Year 2024-25 budget, Expenditure Account A3004602-516101 (The Rink Sports Pavilion Civic Art/Contractual Services).

ATTACHMENTS
Civic Art Proposal for The Rink Sports Pavilion
12 Packet Pg. 90
1 KALEIDOSCOPE

SOUND HALLWAY
Rink Sports Pavilion
ANNETTE COLEMAN ANNETTECOLEMANARTIST.COM
Annette is virtually fearless and incredibly resourceful when it comes to new creative challenges. In 1993, she founded Creative Communications, where she oversees art direction and design. After attending Colorado State University and the Colorado Institute of Art, she embarked on a design career that included positions at the Denver Center for Performing Arts, the Colorado Historical Society, and a number of Colorado’s leading advertising agencies.

CONCEPT NARRATIVE
The concept of the civic art piece is the symbolic reflection of a kaleidoscope. The artwork is a way of thinking about how we as individuals come together to form a colorful and multi-faceted community where all are seen and honored. The artwork reflects joy which is found in the bright colors of the wall; play as a way of making connections with the expression of music found with the drums; and discovery is encouraged along the corridor by spinning mosaic circles.

The walkway will be activated by the vibrant colors, rhythmic beats, and expression of movement by the mosaic circles, the space will not be able to be seen all at once because of the nearness of the building next door. The project has been designed so that the experience is more intimate as you proceed down the walkway.

Project Video: https://youtu.be/C9TDtGdMotg?si=FtApGsn1hWY6WcN-

12.a
Packet Pg. 91
Attachment: Civic Art Proposal for The Rink Sports Pavilion (THE RINK SPORTS PAVILION - CIVIC ART) 2 Project Deliverables
Following is a complete list of all project deliverables:

Vibe Drum Mosaic Circles
Deliverable Description
Wall (200’ x 15’) Behr Exterior Premium Plus paint, for wall surface.

Mosaics (10) 4’ – grouted stain glass mosaic circles
Station Circles (5) 4’ – grouted stain glass mosaic circles – rotating 800mm Lazy Susan Aluminum Bearing 850 lbs. Turntable Bearings, SKU: Kit11285, UPC: 00193019035993, 800mm = 31.50" Circle plate, 800 lbs. max, Aluminum, 1/2" Thick
Vibe hand drums 40 drums, powder-coated paint or electro polished stainless

12.a
Packet Pg. 92
Attachment: Civic Art Proposal for The Rink Sports Pavilion (THE RINK SPORTS PAVILION - CIVIC ART) 3 Timeline for Execution
Key project dates are outlined below. Dates are best-guess estimates and are subject to change until a contract is executed.

Description Duration
Project Start
Insurance requirements One Month
Structural Engineering Documents Three Months
Contract One Month
Phase 1 Complete
Testing Lazy Susan One Months
Ordering Drums 12 Weeks
Ordering supplies One Week
Mosaic Manufacturing Five Months
Phase 2 Complete
Painting Wall Two Weeks
Installation Two Weeks
Project End

12.a
Packet Pg. 93
Attachment: Civic Art Proposal for The Rink Sports Pavilion (THE RINK SPORTS PAVILION - CIVIC ART) 4 PRICING
The following table details the pricing for delivery of the services outlined in this proposal. This pricing is valid for ## days from the date of this proposal:

Services Cost Category #1 Price
Design and Project Management $7,0000
Accommodations (travel / hotel) $10,000
Total Services Category #1 Costs $17,000
Services Cost Category #2
Wall Mural (paint) $8,000
Paint for Kaleidoscope bursts $2,000
Fabrication of 15 – 4 foot mosaic circles $27,000
Lazy Susan hardware for 5 spinning mosaic circles and base plates $5,000 Installation of Mosaic Circles $5,000
40 Vibe Hand Drums $6,000
Installation of hand drums $2,000
Hardware for installation of hand drums $500
Transportation of mosaics/materials to Santa Clarita $4,000 Misc. hardware / supplies $2,500
Signage (2 metal signs 16” diameter) $1,000
Total Services Category #2 Costs $63,000
Total $80,000
**Contingency / reserve is factored into each line item at 10% Accommodations
Anticipating site visits prior to installation, one week for civic art installation, and accommodations for the dedication or ribbon cutting.

12.a
Packet Pg. 94
Attachment: Civic Art Proposal for The Rink Sports Pavilion (THE RINK SPORTS PAVILION - CIVIC ART) 5 MAINTENANCE
Mosaic circles are durable and need only minimal attention. Inspection yearly for any loss of glass or mortar/grout. Unlikely to need any replacement unless vandalized. A wash of silicone sealant yearly is recommended to help keep any small cracks from forming due to weather. Hand buff to shine.

Vibe Drums inspection yearly for any damage. Replace as needed (ability to order replacement drums directly from manufacturer or re-powder coat or electro polish).

Unlikely to need any replacement for many years unless vandalized.

Wall Paint replace as needed (ability to order replacement paint directly from manufacturer, paint formulas provided along with any leftover paint). Unlikely to need any replacement for many years unless vandalized.

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Packet Pg. 95
Attachment: Civic Art Proposal for The Rink Sports Pavilion (THE RINK SPORTS PAVILION - CIVIC ART) 6 ARTIST STATEMENT
I love creating timeless mosaics and glass-on-glass installations using tiles or stained glass that are shaped, fired, and carved. Public installations with glass/clay can take shape as murals, sculptural installations, or functional seating areas. I make sure that the materials used last a lifetime with only a wash of water-based sealant yearly to protect the grout from freeze thaw cycles. Think Pompeii abstracted, with the vivid colors of today, durable, timeless, and joyful.

I’m excited about my kinetic hanging or free-standing sculptural installations that move with the wind or ambient air currents of people moving about the building or using lighted elements that add to the nighttime palette.
- Annette Coleman
Key Past Work
• 2022 Scottsdale Public Art Installation, Outdoor Plaza, Pinball Wizard, Splash Pad, Scottsdale, AZ $100,000
• 2022 Northglenn City Hall Public Art lobby installation, Northglenn, CO, Semi- Finalist $250,000
• 2022 Town Bennett Colorado Kinetic Wind Sculpture, Outdoor Installation, Semi- Finalist $100,000
• 2021 Outposts Sculptural Installation, Albuquerque, NM, Semi-Finalist $25,000 • 2020-21 RTD North Metro Rail Station Art, Mid-Century Mod-Cacti Installation, Commerce City, CO $83,000
• 2020-21 Colorado Mesa University, Stained Glass Windows in new Center for Reflection, Grand Junction, CO $58,000
• 2019 Western Colorado University Maintenance Garage, Lobby Mosaic lighted Installation, Gunnison, CO $25,000

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Packet Pg. 96
Attachment: Civic Art Proposal for The Rink Sports Pavilion (THE RINK SPORTS PAVILION - CIVIC ART)

Agenda Item: 13

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 14, 2025
SUBJECT: ARTS DEVELOPMENT PLAN CONSULTANT CONTRACT
DEPARTMENT: Economic Development
PRESENTER: Phil Lantis

RECOMMENDED ACTION
City Council:

1. Award a professional services agreement in the amount of $90,000 to Keen Independent Research, LLC, to prepare the City of Santa Clarita Arts Development Plan.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND
The City of Santa Clarita (City) is seeking a comprehensive Arts Development Plan (Plan) to guide the arts within the Santa Clarita community, focusing on community needs, enhancing artistic vitality, strengthening cultural support systems, and fostering diversity, inclusion, and a sense of belonging.

The Plan will build upon existing documents, including the 1997 and 1998 Cultural Arts Master Plan, the Arts Blueprint Phase 1 and 2 adopted in 2013, the Arts Master Plan approved by the City Council in 2016, the updated Arts Master Plan approved by the City Council in 2021, and contributions from the Arts Commission since its establishment in 2009. This Plan will be established as the new guiding document for the arts with the Santa Clarita community, replacing all previous documents. Through extensive stakeholder and community engagement, the selected consultant will develop recommendations that benefit the City Council, the Arts Commission, staff, and the entire community.

The City conducted a Request for Proposal (RFP) to solicit proposals from qualified consulting firms to collaborate on a comprehensive Plan. The RFP was published and circulated via the City's e-procurement system, BidNet, on October 2, 2024. The City transmitted the solicitation to 13 Packet Pg. 97

1,398 vendors on BidNet. A total of 45 vendors downloaded the RFP, with 8 companies submitting proposals for consideration.

These proposals were reviewed and evaluated based on each company’s ability to meet the specific needs of the City. An evaluation panel (panel), comprised of staff from the Economic Development Department, scored the responses using the following categories of weighted criteria:
• Scope of Work (30 points)
• Experience on similar projects/staff qualifications (20 points) • Thoroughness of proposal, approach to providing sound services, and ability to provide services to meet objectives and standards (40 points)
• Cost (10 points)
The panel scored the responses based on a 100-point scale, with the results outlined below:

Rank Company Location Score Costs
1 Keen Independent Research, LLC Los Angeles, CA 94 $89,995 2 The Cultural Planning Group San Diego, CA 90 $89,840
3 ThereSquared, LLC Denver, CO 76 $90,000
4 Designing Local Columbus, OH 75 $89,500
5 US New York, NY 65 $90,000
6 HGA Santa Monica, CA 64 $90,000
7 Berry Dunn McNeil & Parker, LLC
(dba BerryDunn)
Phoenix, AZ 60 $97,866
8 Equity and Wellness Institute, LLC Sacramento, CA 50 $89,733 The panel awarded the highest score to Keen Independent Research, LLC (Keen). A thorough review of their proposal confirmed its accuracy, completeness, and adherence to the contract specifications, and it was determined that Keen’s proposal offered the best overall value to meet the project’s needs. Based on the above, staff recommends awarding the contract to Keen.

ALTERNATIVE ACTION
Other actions as identified by the City Council.

FISCAL IMPACT
The resources required to implement the recommended action are contained within the City of Santa Clarita's adopted Fiscal Year 2024-25 budget, Expenditure Account 1003600-516101 (Arts & Events/Contractual Services).
13 Packet Pg. 98

Agenda Item: 14

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 14, 2025
SUBJECT: 2024-25 CITYWIDE MAJOR THOROUGHFARE MEDIAN
REFURBISHMENT, PLUM CANYON ROAD, PROJECT B4009 -

PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett

RECOMMENDED ACTION
City Council:

1. Approve the plans and specifications for the 2024-25 Citywide Major Thoroughfare Median Refurbishment, Plum Canyon Road, Project B4009.

2. Award the construction contract to SGD Enterprises DBA Four Seasons Landscaping, in the amount of $1,636,404 and authorize a contingency in the amount of $327,281, for a total contract amount not to exceed $1,963,685.

3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND
This project will construct landscape median improvements along the Plum Canyon Road corridor between Bouquet Canyon Road and Skyline Ranch Road, as shown on the attached Location Map. The improvements include the installation of maintenance safety strips, concrete pavers, new landscaping, and irrigation. The desired traffic modifications were completed in 2023 with the overlay of Plum Canyon Road. This project supports the Community Beautification and Sustainability theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.

The California Environmental Quality Act (CEQA) requirements were previously completed on December 30, 2022, the Notice of Exemption was filed with the Los Angeles County Clerk (filing #2022280244) for the Plum Canyon Road Median Refurbishment project. 14 Packet Pg. 99

An invitation to bid was published and circulated via the City’s e-procurement system, BidNet, on October 31, 2024. The City transmitted the solicitation to 1,267 vendors on BidNet, of which 47 vendors downloaded materials. A total of four bids were submitted and opened on December 5, 2024. The results of the bids are shown below.

Company Location Bid Amount
SGD Enterprises DBA Four Seasons Landscaping Van Nuys, CA $1,636,404 Environmental Construction, Inc. Woodland Hills, CA $2,695,548 Marina Landscape, Inc. Orange, CA $2,937,740
R.C. Becker, Inc. Santa Clarita, CA $3,189,694
Staff recommends the project be awarded to SGD Enterprises DBA Four Seasons Landscaping, the lowest responsive and responsible bidder. This contractor possesses a valid contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. The bid proposal adheres to the project's plans and specifications and is available in the City Clerk’s Reading File.

While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsive and responsible bidder.

The requested contingency will cover the cost of unforeseen site conditions such as potential utility conflicts and fees, abandoned utilities not shown in record drawings, field adjustments, and additional work requested by the City.

The remaining project funds will cover all anticipated project administrative costs, including staff time, project management, public works inspections, environmental inspections and support, utility fees, and labor compliance monitoring.

ALTERNATIVE ACTION
Other action as determined by the City Council.

FISCAL IMPACT
Adequate funds are available in project expenditure accounts B4009233-516101 (TDA Art 8) and B4009367-516101 (Areawide Fund) to support the recommended contract and project administrative costs.
14 Packet Pg. 100

ATTACHMENTS
Location Map
Bid Proposal for SGD Enterprises DBA Four Seasons Landscaping (available in the City Clerk's Reading File)
14 Packet Pg. 101
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Location Map for
2024-25 Citywide Major Thoroughfare
Median Refurbishment,
Plum Canyon Road
B4009
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Street centerlines developed & maintained
by City of Santa Clarita GIS
The City of Santa Clarita does not warrant
the accuracy of the data and assumes no
liability for any errors or omissions.

Map prepared by: City of Santa Clarita
GIS Division
0 800400
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Q:\PROJECTS\PW\241204s1\2024-25 Citywide Major Thoroughfare Median Refurbishment Legend
Project B4009
Existing Parcel Boundary

14.a
Packet Pg. 102
Attachment: Location Map (2024-25 CITYWIDE MAJOR THOROUGHFARE MEDIAN REFURBISHMENT,

Agenda Item: 15

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 14, 2025
SUBJECT: ENCAMPMENT CLEAN-UP SERVICES CONTRACT
DEPARTMENT: Community Development
PRESENTER: Tracy Sullivan

RECOMMENDED ACTION
City Council:

1. Award a two-year contract for encampment clean-up services to Woods Maintenance Services, Inc., in the annual amount not to exceed $200,000.

2. Authorize the City Manager or designee to execute up to three additional one-year renewal options for an annual amount not to exceed $200,000.

3. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.

BACKGROUND
The City of Santa Clarita (City) contracts on an as-needed basis for homeless encampment clean- up and abatement services to address sites throughout the City. Clean-ups typically occur on a bimonthly basis, although the frequency may change depending on activity levels, resident complaints, and health and safety concerns. In 2024, approximately 150 encampments were abated throughout the City using a third-party contractor and/or City staff. The City’s Community Preservation Division serves as the contract administrator and works directly with the contractor for needed services. Encampments are posted by City staff with a “Notice to Vacate Illegal Campsite” prior to any scheduled clean-up. The contractor is then accompanied during the clean-up by City staff and law enforcement personnel, as needed.

The City conducted a Request for Proposals (RFP) to solicit proposals from qualified contractors to provide clean-up services to remove all junk, trash, debris, refuse, and miscellaneous items from previously identified homeless encampment sites Citywide. The RFP was published and 15 Packet Pg. 103

circulated via the City’s e-procurement system, BidNet, on October 24, 2024. The City transmitted the solicitation to 325 vendors on BidNet, of which 38 vendors downloaded the RFP.

A total of four companies provided proposals for consideration.

These proposals were reviewed and evaluated based on each company’s ability to meet the specific needs of the City. An evaluation panel, comprised of staff from the Community Development Department, scored the responses using the following categories of criteria:
• Contractor qualifications and experience with similar services • Thoroughness of proposal, approach to providing sound services, and ability to provide services to meet objectives and standards
• Staffing and equipment capabilities that allow the contractor to complete projects within an appropriate and acceptable timeframe
• Cost of services provided, as well as discounts offered The evaluation panel scored the responses based on a 100-point scale, with the results outlined below:

COMPANY LOCATION SCORE
Woods Maintenance Services, Inc. North Hollywood, CA 97.33 American Integrated Services, Inc. Wilmington, CA 90.67 GrayMar Environmental Services, LLC Moses Lake, WA 73.00 Clean Harbors Environmental Services, Inc. Compton, CA 72.00 In reviewing the proposals, the evaluation panel awarded the highest score to Woods Maintenance Services, Inc. (WMS). Woods Maintenance Services, Inc. demonstrated recent experience in successfully delivering similar projects and provided a detailed proposal that aligns with the project scope. Their proposed team and resources are well-qualified, and their understanding of key development items reflects a thorough grasp of project requirements. All vendors submitted detailed cost proposals, including wage rates, equipment fees, and material and vehicle costs. WMS demonstrated the most competitive pricing while meeting all project requirements, ensuring the City obtains high-quality services at the best overall value.

WMS has a track record of performing homeless encampment clean-ups for over eight years and has managed 1,000 clean-ups for public agencies such as Metro, the City of Riverside, the City of Ventura, and the County of Los Angeles Public Works. WMS has additionally provided encampment clean-ups for the City of Santa Clarita for the last three years. Based on the completeness of their proposal for this project, staff recommends awarding the contract to WMS. Their proposal is available in the City Clerk’s Reading File.

ALTERNATIVE ACTION
Other action as determined by the City Council.
15 Packet Pg. 104

FISCAL IMPACT
The resources required to implement the recommended action are contained within the City of Santa Clarita's adopted Fiscal Year 2024-25 budget, Expenditure Account 1003200-516131 (Community Preservation/Litter & Debris Removal).

ATTACHMENTS
Woods Maintenance Services, Inc.'s Proposal (available in City Clerk's Reading File) 15 Packet Pg. 105