Agenda Item: 14
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: January 14, 2025
SUBJECT: 2024-25 CITYWIDE MAJOR THOROUGHFARE MEDIAN
REFURBISHMENT, PLUM CANYON ROAD, PROJECT B4009 -
PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the 2024-25 Citywide Major Thoroughfare Median Refurbishment, Plum Canyon Road, Project B4009.
2. Award the construction contract to SGD Enterprises DBA Four Seasons Landscaping, in the amount of $1,636,404 and authorize a contingency in the amount of $327,281, for a total contract amount not to exceed $1,963,685.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
This project will construct landscape median improvements along the Plum Canyon Road corridor between Bouquet Canyon Road and Skyline Ranch Road, as shown on the attached Location Map. The improvements include the installation of maintenance safety strips, concrete pavers, new landscaping, and irrigation. The desired traffic modifications were completed in 2023 with the overlay of Plum Canyon Road. This project supports the Community Beautification and Sustainability theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.
The California Environmental Quality Act (CEQA) requirements were previously completed on December 30, 2022, the Notice of Exemption was filed with the Los Angeles County Clerk (filing #2022280244) for the Plum Canyon Road Median Refurbishment project.
An invitation to bid was published and circulated via the City’s e-procurement system, BidNet, on October 31, 2024. The City transmitted the solicitation to 1,267 vendors on BidNet, of which 47 vendors downloaded materials. A total of four bids were submitted and opened on December 5, 2024. The results of the bids are shown below.
Company Location Bid Amount
SGD Enterprises DBA Four Seasons Landscaping Van Nuys, CA $1,636,404 Environmental Construction, Inc. Woodland Hills, CA $2,695,548 Marina Landscape, Inc. Orange, CA $2,937,740
R.C. Becker, Inc. Santa Clarita, CA $3,189,694
Staff recommends the project be awarded to SGD Enterprises DBA Four Seasons Landscaping, the lowest responsive and responsible bidder. This contractor possesses a valid contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. The bid proposal adheres to the project's plans and specifications and is available in the City Clerk’s Reading File.
While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsive and responsible bidder.
The requested contingency will cover the cost of unforeseen site conditions such as potential utility conflicts and fees, abandoned utilities not shown in record drawings, field adjustments, and additional work requested by the City.
The remaining project funds will cover all anticipated project administrative costs, including staff time, project management, public works inspections, environmental inspections and support, utility fees, and labor compliance monitoring.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in project expenditure accounts B4009233-516101 (TDA Art 8) and B4009367-516101 (Areawide Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Bid Proposal for SGD Enterprises DBA Four Seasons Landscaping (available in the City Clerk's Reading File)