Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: January 14, 2025
SUBJECT: NORTH OAKS PARK POOL AND SANTA CLARITA PARK POOL DECK REPAIR AND REPLACEMENT PROJECT P0027, AND
CONSTRUCTION CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the North Oaks Park and Santa Clarita Park Pool Deck Repair and Replacement Project P0027.
2. Find the North Oaks Park and Santa Clarita Park Pool Deck Repair and Replacement Project exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to Estate Design & Construction in the amount of $424,092 and authorize a contingency in the amount of $63,613, for a total contract amount not to exceed $487,705.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The North Oaks Park pool was built in 1969 and has a total of 6,355 square feet of concrete pool decking. During the summer months, the pool provides swim lessons and recreational swimming for the community and is used by high school swim teams for training during the off-season. The pool deck concrete surface has deteriorated, resulting in cracking and pocking, leaving an extremely rough deck surface. The Los Angeles County Health Department (LACHD) oversees all Los Angeles County public pools and has cited the pool deck for failing to meet regulatory requirements. Over the years, City staff has applied temporary coating to help prolong the life of
the existing deck surface to the maximum extent possible.
The Santa Clarita Park pool was built in 1973 and has 8,353 square feet of concrete pool decking. The pool is used year-round for swim lessons, recreational swimming, and high school swim team training. Portions of the pool deck's concrete surface have cracked, causing fragments of material to break off, resulting in a rough and uneven surface. Over the years, City staff has completed small repairs to the pool deck, which now needs substantial repairs to further extend its lifespan.
This project will replace the entire 6,355 square feet of concrete decking at the North Oaks Park pool and 1,400 square feet of identified concrete decking sections at the Santa Clarita Park pool with new concrete. New deck drains, equipment anchors, and pool deck hardware will be replaced where needed. New tile pool depth markers and “No Diving” graphics will also be replaced at both sites to meet the current LACHD code. This project supports the Sustaining Public Infrastructure theme of the City’s five-year strategic plan, Santa Clarita 2025.
The North Oaks Park and Santa Clarita Park Pool Deck Repair and Replacement project is not subject to California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review projects that consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. This project meets the criteria for this exemption because it will be performing repairs and maintenance to existing pool decks.
An invitation to bid was published and circulated via the City’s e-procurement system, BidNet, on November 1, 2024. The City transmitted the solicitation to 1,457 vendors on BidNet, of which 38 vendors downloaded materials. Five bids were submitted and opened on December 4, 2024. Each of the bids included a base bid and three alternate bid items. The basis for award was the total for the base bid. The results of the total base bids are shown below:
Company Location Bid Amount
Estate Design & Construction Los Angeles, CA $364,088 Ramsa Construction Inc. Sherman Oaks, CA $373,800
Zuma Construction Group Inc. Thousand Oaks, CA $374,715 National Pools Inc. Sylmar, CA $399,430
Coastal Pool Construction Inc. El Cajon, CA $519,000
Staff recommends the project be awarded to Estate Design & Construction (Estate Design), the lowest responsive bidder, in the amount of $424,092, which includes $364,088 for the base bid, $60,004 for alternate bid items one through three, and authorizing a contingency in the amount of $63,613 for a total contract amount not to exceed $487,705. The standard practice for capital improvement projects is 10 percent; however, a 15 percent contingency is being proposed due to the age of the infrastructure and the shallow subsurface pool plumbing located underneath the deck. These challenges were previously discovered during the pool deck replacement at the Aquatics Center in 2022, which allowed a 20 percent contingency due to similar project components and unknowns of this project.
The contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. The bid proposal adheres to the project’s plans and specifications.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in project expenditure account P0027601-516101 to support the recommended contract and all anticipated project costs.
ATTACHMENTS
North Oaks Park and Santa Clarita Park Site Map
Estate Construction Bid (available in the City Clerk's Reading File) Invitation to Bid CIP-24-25-P0027 (available in the City Clerk's Reading File) North Oaks Pool Approved Plans (available in the City Clerk's Reading File) Santa Clarita Pool Approved Plans (available in the City Clerk's Reading File)