Agenda Item: 10
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: January 28, 2025
SUBJECT: 2025 CITYWIDE ENGINEERING AND TRAFFIC SURVEY -
PROFESSIONAL SERVICES CONTRACT
DEPARTMENT: Public Works
PRESENTER: Joel Bareng
RECOMMENDED ACTION
City Council:
1. Award a contract to AGA Engineers, Inc., for the 2025 Citywide Engineering and Traffic Survey, in an amount not to exceed $98,065.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
California Vehicle Code (CVC) Section 22357 requires posted speed limits along public roadways be established and justified by an Engineering and Traffic Survey (Survey). Per CVC Section 40802, in order for posted speed limits to be enforceable by radar or laser, the Survey needs to be updated every five years to ensure speeds reflect current conditions. The Survey can be extended to seven years if local law enforcement meets certain criterion relating to the training and calibration of radar/laser devices. Los Angeles County Sheriff’s Department (Sheriff’s Department) meets this criterion; therefore the City’s Survey is valid for seven years.
The last Citywide Survey was completed in October 2018 and adopted in February 2019.
Conducting the Citywide Survey is vital to the continued use of radar or laser enforcement by the Sheriff’s Department. Without a valid Survey, Los Angeles County Superior Court will not uphold a speeding violation issued by the Sheriff’s Department in which radar or laser enforcement is utilized. In addition, if radar or laser is not used, the Sheriff’s Department must rely on less effective alternatives, such as pacing speeding offenders.
The scope of work for this project includes an accident rate analysis, field review, speed surveys, and a final Engineering and Traffic Survey report.
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified consulting firms to provide professional services for the 2025 Citywide Engineering and Traffic Survey.
The RFP was published and circulated via the City’s e-procurement system, BidNet, on October 1, 2024. The City transmitted the solicitation to 1,249 vendors on BidNet, of which 37 vendors downloaded the RFP. A total of five companies provided proposals for consideration.
These proposals were reviewed and evaluated based on each company’s ability to meet the specific needs of the City. An evaluation panel comprised of staff from the Public Works Department scored the responses using the following categories of weighted criteria:
• Thoroughness of proposal, approach to providing sound services, and ability to provide services to meet objectives and standards (30 points)
• Project Team/Qualifications of Staff and Firm experience on similar projects (30 points) • Approach and Scope of Work (30 points)
• References (10 points)
The evaluation panel scored the responses based on a 100-point scale, with the results outlined below:
Rank Company Location Score
1 AGA Engineers, Inc. Fullerton, CA 95
2 Willdan Engineering Industry, CA 92
3 Linscott, Law & Greenspan, Engineers Pasadena, CA 90 4 LIN Consulting, Inc. Diamond Bar, CA 88
5 EPD Solutions, Inc. Irvine, CA 75
In reviewing proposals, the evaluation panel awarded the highest score to AGA Engineers, Inc (AGA). The evaluation panel determined that AGA’s proposal offered the best overall value to meet the project needs.
AGA demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. Based on its experience on completing similar projects, and the completeness of its proposal for this project, staff recommends awarding the professional services contract to AGA. The proposal is available in the City Clerk’s Reading File.
California Government Code Section 4526 prescribes the selection of architectural and engineering services to be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required and does not authorize the selection of professional architect and engineering services based on cost. City staff was able to reach an agreement with AGA at a fair and reasonable price.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The resources required to implement the recommended action are contained within the City of Santa Clarita's adopted Fiscal Year 2024-25 budget; $98,065 is available in expenditure account 1004400-516101 (Traffic and Transportation Planning/Contractual Services).
ATTACHMENTS
Proposal for AGA Engineers, Inc. (available in the City Clerk's Reading File)