Agenda packet, joint meeting — Santa Clarita City Council, February 25, 2025

CITY OF SANTA CLARITA

CITY COUNCIL

REGULAR MEETING

Tuesday, February 25, 2025
6:00 PM
City Council Chambers
23920 Valencia Blvd.

Santa Clarita, CA 91355

AGENDA

Joint Meeting with
Board of Library Trustees

How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.

Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)

Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
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INVOCATION
Ayala

CALL TO ORDER

ROLL CALL

FLAG SALUTE

EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.

AWARDS AND RECOGNITIONS
International Women's Day Proclamation
First Responder Recognition
SCV Diamond Girls Softball Team Championship Recognition

PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.

STAFF COMMENTS

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

PUBLIC HEARINGS

1. RESULTS OF THE 2025-26 COMMUNITY NEEDS ASSESSMENT SURVEY

FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - A
needs assessment process is conducted annually as part of the Community Development Block Grant program.

RECOMMENDED ACTION:

City Council conduct a public hearing and receive information regarding the results of the annual Community Needs Assessment Survey conducted as part of the Community Development Block Grant Program.

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CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.

2. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the February 11, 2025 Special Meeting.

3. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the February 11, 2025 Regular Meeting.

4. CHECK REGISTER NO. 04 - Check Register No. 04 for Period 01/10/25 through 01/23/25 and 01/30/25. Electronic Funds Transfers for the Period 01/13/25 through 01/24/25.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 04.

5. APPOINTMENTS TO THE BOARD OF LIBRARY TRUSTEES - City Council consideration of appointments and reappointment's to the Santa Clarita Board of Library Trustees.

RECOMMENDED ACTION:

1. City Council adopt a resolution appointing Councilmember Patsy Ayala to the Santa Clarita Board of Library Trustees for the remainder of the unexpired term ending on June 30, 2025.

2. City Council adopt a resolution reappointing Mayor Bill Miranda and Councilmember Patsy Ayala to the Santa Clarita Board of Library Trustees for the subsequent term beginning July 1, 2025, and expiring June 30, 2028.

6. SANTA CLARITA PERFORMING ARTS CENTER AT COLLEGE OF THE CANYONS AGREEMENT - City Council review of the agreement between the City of Santa Clarita and the Santa Clarita Community College District regarding the Santa Clarita Performing Arts Center at College of the Canyons.

RECOMMENDED ACTION:

City Council approve and authorize the City Manager or designee to execute a three-year agreement with the Santa Clarita Community College District for an amount not to exceed $80,000 per year for the Santa Clarita Performing Arts Center at College of the

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Canyons, from July 1, 2025, to June 30, 2028, subject to City Attorney approval.

7. NEWHALL FAMILY THEATRE FOR THE PERFORMING ARTS
AGREEMENT - City Council review of the agreement between the City of Santa Clarita and the Newhall School District regarding the Newhall Family Theatre for the Performing Arts at Newhall Elementary School.

RECOMMENDED ACTION:

City Council approve and authorize the City Manager or designee to execute a three-year agreement with the Newhall School District for an amount not to exceed $75,000 per year for the Newhall Family Theatre for the Performing Arts, from July 1, 2025, to June 30, 2028, subject to City Attorney approval.

8. SAND CANYON TRAIL, PHASE IV, PROJECT T3024 - SUMMARY VACATION

OF AN OFFER OF DEDICATION FOR FUTURE STREET PURPOSES ALONG

SULTUS STREET AND SAND CANYON ROAD AND ACCEPTANCE OF AN EASEMENT FOR TRAIL PURPOSES - This item considers adopting a resolution for the summary vacation of an offer of dedication for future street purposes along Sultus Street and Sand Canyon Road and accepts an easement for trail purposes.

RECOMMENDED ACTION:

City Council:

1. Adopt a resolution for the summary vacation of an offer of dedication for future street purposes along Sultus Street and Sand Canyon Road, as described and shown on Exhibit “A” Legal Description and Exhibit “B” Exhibit Map of the attached resolution.

2. Authorize the City Clerk to record the certified original resolution in the Los Angeles County Registrar-Recorder’s office.

3. Authorize the City Manager, or designee, to accept the dedication and grant of easement for public use and trail purposes along Sultus Street.

4. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval.

9. CENTRAL PARK BUILDOUT, PROJECT P4019 - PROJECT CLOSEOUT - This item considers transferring funds into the Central Park Buildout project to pay for the final negotiated change order.

RECOMMENDED ACTION:

City Council appropriate $245,175 from the Site Improvements Fee Fund (Fund 431) to Central Park Buildout Project expenditure account P4019431-516101.

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10. RENEWAL OF INDUSTRIAL WASTE SERVICE AGREEMENT - The item considers the renewal of the Industrial Waste Service Agreement between the City of Santa Clarita and the County of Los Angeles, Department of Public Works, for the enforcement of the City’s Wastewater Ordinance.

RECOMMENDED ACTION:

City Council approve and authorize the City Manager or designee to execute a five-year renewal of the Industrial Waste Service Agreement between the City of Santa Clarita and the County of Los Angeles, Department of Public Works, for an amount not to exceed $650,000 per year for the enforcement of the City’s Wastewater Ordinance, from July 1, 2025, to June 30, 2030, subject to City Attorney approval.

PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.

STAFF COMMENTS

FUTURE MEETINGS
The next regular meeting of the City Council will be held March 11, 2025, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.

CERTIFICATION
On February 20, 2025, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.

_____________________________
Mary Cusick
City Clerk
Santa Clarita, California

PROCLAMATION

International Women’s Day
March 8, 2025

WHEREAS, women play a vital role in worldwide social, economic, cultural, and political development; and

WHEREAS, March 8th is International Women’s Day; a day to celebrate the collective power of women – past, present, and future; and

WHEREAS, International Women’s Day has been observed since the early 1900’s, a time of great unrest and critical debate amongst women concerning oppression and inequality, spurring women to become more vocal and active in campaigning for change; and

WHEREAS, International Women’s Day is a call to action for accelerating women’s eqality - a day to inspire others to understand and value women’s inclusion, celebrate women’s achivements, raise awareness about discrimination, and encourage and mobilize all people to imagine a gender equal world where we create a sense of belonging, relevance, and empowerment; and

WHEREAS, Zonta International is a leading global organization of individuals working together to build a better world for women and girls; and

WHEREAS, the City of Santa Clarita joins with the Zonta Club of Santa Clarita to embrace this opportunity to truly include women and celebrate their diversity of race, age, ability, faith, body image, and how they identify.

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim March 8, 2025, as International Women’s Day, and encourages all members of the community to do their part to further efforts for women’s rights and gender equality and ensure that we build a better world for women and girls.

Signed this 25th day of February, 2025.

William A. Miranda, Mayor
Santa Clarita, California
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Packet Pg. 6
Attachment: International Women's Day - March 8, 2025 (International Women's Day Proclamation)

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Agenda Item: 1

CITY OF SANTA CLARITA

AGENDA REPORT

PUBLIC HEARINGS
CITY MANAGER APPROVAL:

DATE: February 25, 2025
SUBJECT: RESULTS OF THE 2025-26 COMMUNITY NEEDS ASSESSMENT

SURVEY FOR THE COMMUNITY DEVELOPMENT BLOCK

GRANT PROGRAM
DEPARTMENT: Community Development
PRESENTER: Tracy Sullivan

RECOMMENDED ACTION

City Council conduct a public hearing and receive information regarding the results of the annual Community Needs Assessment Survey conducted as part of the Community Development Block Grant Program.

BACKGROUND

Each year, the City of Santa Clarita (City) receives approximately $1.4 million in Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) to assist low- and moderate-income residents in the areas of housing and expanded economic opportunities.

In order to receive CDBG funds, the City is required to develop and submit a Consolidated Plan (Con Plan), which establishes the funding priorities for a five-year period. The City’s current Con Plan covers Program Years 2024-25 through 2028-29. The City also prepares an Annual Action Plan (AAP) to detail how that year’s funding allocation will be spent to meet the priorities identified in the Con Plan. An annual needs assessment helps identify community needs and guides the development of the AAP.

Staff conducted the 2025-26 needs assessment process in the form of the online Community Needs Assessment Survey (Survey) as well as in-person outreach at events throughout the City.

The needs identified through this process are being used to develop the 2025-26 AAP, which will be presented to the City Council in a public hearing in the spring.

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OUTREACH PROCESS

Staff engaged in a robust outreach process to raise awareness of the Survey and encouraged community members to participate. All material related to the Survey, such as flyers and social media content, were provided in both English and Spanish. Outreach efforts consisted of the following:

• A press release issued to local news agencies;
• An email link for the Survey sent to all current City CDBG service providers, members of the Santa Clarita Community Task Force on Homelessness, and other agency stakeholders;
• A social media campaign broadcasted on the City’s Instagram and Facebook; • A flyer distributed to City Libraries, Community Centers, Santa Clarita Sports Complex and Transit monitors;
• In-person outreach at City events and Youth Sports league games and practices; and • Collaboration with Recreation and Community Services staff who marketed the survey at Recreation events, City facilities, and via email blasts.

In-person outreach at City events included the Newhall Community Center’s Halloween Fiesta, Light Up Main Street, and Community Beautification Day held in Saugus. Staff attended a total of five Youth Sports league games and practices to speak to parents, coaches, and participating residents.

SURVEY SUMMARY

The Survey was available from October 21, 2024, through December 20, 2024, and was offered in both English and Spanish. The Survey included three categories based on the priorities outlined in the City’s current Con Plan which are 1) Affordable Housing 2) Public Services and 3) Public Facilities and Infrastructure. Respondents were asked to rate a list of needs per category based on their level of importance. In addition to scoring specific needs, respondents had the option to provide written comments.

SURVEY RESULTS

A total of 357 individuals responded to the Survey. The demographic information reflected that 34 percent of respondents reside in Valencia, 28 percent in Canyon Country, 20 percent in Saugus, 12 percent in Newhall, and 6 percent outside of City limits. Of the total participants, 53 percent stated they are between the ages of 40 and 64, while 27 percent are ages 18-39, and 17 percent are 65 years old or older. Survey respondents also identified their current employment status, with 71 percent being employed, 18 percent retired, and 5 percent currently seeking opportunities for employment. Lastly, 74 percent of participants stated they are homeowners while 20 percent identified as renters.

Respondents were asked to select the three highest needs in relation to the City’s current Con Plan priorities. Survey results concluded that the Development of Affordable Rental Housing for Seniors, Homeownership Assistance, and the Development of Affordable Rental Housing were considered to be the highest needs in relation to Affordable Housing. Participants rated Mental Health Services, Anti-Crime Programs, and Youth Activities as the highest needs for Public 1 Packet Pg. 8

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Services. Youth Centers, Homeless Shelters, and Child Care Centers were considered to be the highest needs for Public Facilities and Infrastructure.

Written comments were provided by 73 individuals, with Youth Services, Senior Services, Transitional Housing, Rental Assistance, and Homeless services found to be the most commonly requested services.

NEXT STEPS

No formal action is being requested of the City Council at this time. The 2025-26 Action Plan and recommended CDBG Funding Allocations will be presented to the City Council for consideration at a public hearing to be scheduled in Spring 2025.

FISCAL IMPACT

There is no fiscal impact associated with this item.

ATTACHMENTS
25-26 CNA Public Hearing Notice
1 Packet Pg. 9

NOTICE OF PUBLIC HEARING
City of Santa Clarita

As required by the U.S. Department of Housing and Urban Development (HUD), the City of Santa Clarita (City) conducts an annual Community Needs Assessment Survey as part of the development of the City’s Annual Action Plan (AAP) and five-year Consolidated Plan (Con Plan). The Con Plan outlines the City’s five-year goals and priorities for the use of Community Development Block Grant funds, and the AAP identifies how the City will allocate these funds each year to meet the needs of low and moderate-income residents.

Notice is hereby given that the City will hold a Public Hearing on Tuesday, February 25, 2025, at or after 6:00 p.m. in the Santa Clarita City Hall Council Chambers located at 23920 Valencia Blvd, Santa Clarita, CA 91355. City staff will present a summary of the 2025-2026 Community Needs Assessment Survey results to the Santa Clarita City Council. The City encourages citizens to participate and provide comments on this item by attending the Public Hearing.

Copies of the City Council meeting agendas will be available 72 hours prior to the meeting date at the City Clerk’s Office at City Hall located at 23920 Valencia Blvd., Suite 120, Santa Clarita, CA 91355, or online at https://santaclarita.gov/. For additional information, please contact Julia Rodriguez, Administrative Analyst, at 661.286.4174 or by email at ejrodriguez@santa- clarita.com.

If you wish to challenge the action taken on this matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City of Santa Clarita, at or prior to, the public hearing.

Para los que hablan español, si usted tiene preguntas o desea más información sobre este producto, por favor póngase en contacto con Julia Rodriguez, Analista Administrativa, al 661.286.4174 o por correo electrónico a [email protected]. Gracias.

Dated: February 3, 2025

Mary Cusick, MMC
City Clerk

Published: The Signal – Friday, February 7, 2025

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Attachment: 25-26 CNA Public Hearing Notice (COMMUNITY NEEDS ASSESSMENT RESULTS)

CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Tuesday, February 11, 2025 5:30 PM City Council Chambers

CALL TO ORDER
Mayor Miranda called the Special Meeting of the City Council to order at 5:32 p.m.

ROLL CALL
All Councilmembers were present with the exception of Mayor Pro Tem Weste who arrived at 5:33 p.m.

PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
Addressing the City Council was Alan Ferdman regarding land acquisitions.

CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a:

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property Location: The Old Road/Romeo Canyon Road and Tapia Canyon Road/North Hog Farm Road
Assessor’s Parcel Nos. 2865-021-015 & 2865-021-006
Negotiating Parties: Flying R LLC
City’s Authorized Negotiator: City Manager
Under Negotiation: Price and Terms
Property Location: Vasquez Canyon Road/Lost Creek Road and Lost Creek Road/Far Hills Road
Assessor’s Parcel Nos. 2813-013-032, 2813-015-015, 2813-015-014, 2813-015-010, 2813-015-008, 2813-014-003 & 2813-016-011
Negotiating Parties: Vasquez Canyon Ranch, LLC
City’s Authorized Negotiator: City Manager
Under Negotiation: Price and Terms

RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Miranda recessed the meeting to Closed Session at 5:34 p.m. 2 Packet Pg. 11
Minutes Acceptance: Minutes of Feb 11, 2025 5:30 PM (Consent Calendar)

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RECONVENE TO OPEN SESSION
Mayor Miranda reconvened the meeting to Open Session at 6:05 p.m.

CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that no action was taken in Closed Session that was required to be reported.

ADJOURN
Mayor Miranda adjourned the Special Meeting at 6:05 p.m. ______________________________________
MAYOR
ATTEST:
______________________________________

CITY CLERK
2 Packet Pg. 12
Minutes Acceptance: Minutes of Feb 11, 2025 5:30 PM (Consent Calendar)

CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, February 11, 2025 6:00 PM City Council Chambers

INVOCATION
Mayor Miranda delivered the invocation.

CALL TO ORDER
Mayor Miranda called to order the Joint Regular Meeting of the City Council and Board of Library Trustees at 6:08 p.m.

ROLL CALL
All Councilmembers were present.

FLAG SALUTE
Councilmember Gibbs led the flag salute.

AWARDS AND RECOGNITIONS
Addressing the City Council was Peggy Stabile and Barbara White, representing the National Association for the Advancement of Colored People (NAACP), regarding Black History Month.

Councilmember Gibbs recognized the numerous accomplishments and contributions that African Americans have made to our nation, including those from icons like Martin Luther King Jr. and Harriet Tubman. Councilmember Gibbs announced that the City proclaims February 2025 as Black History Month and invited President of the Santa Clarita Chapter of the NAACP, Rlynn Smith Thomas, and other invited guests to accept the proclamation and take a photo. 3 Packet Pg. 13
Minutes Acceptance: Minutes of Feb 11, 2025 6:00 PM (Consent Calendar)

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Councilwoman McLean commented that Claudette Colvin was the first person to refuse to give up her seat on a bus, while history remembers and tells the story of Rosa Parks.

PRESENTATIONS
Mayor Miranda announced the return of the annual One Story One City Program this March, organized by the Santa Clarita Public Library, and invited City Librarian, Gina Roberson, to the dais to share more about the program and to reveal the 2025 One Story One City book selection.

PUBLIC PARTICIPATION
Addressing the City Council were Linda Townsley regarding The Master’s University; Alan Ferdman regarding fire prevention; Jayne Heiber regarding Placerita Canyon; Mitchell Landau regarding Placerita Canyon; Cindy Josten regarding New California; Nancy (no last name provided) regarding Orchard Village Road bike project; Joseph Jasik regarding electric vehicle charging stations; Di Zimmerman regarding lithium ion battery storage facilities; Rob McCarthy, representing Placerita Canyon Property Owners Association (PCPOA), regarding traffic lights in Placerita Canyon; and Joshua Wentz, representing Mission Opera, regarding a musical performance at Canyon High School.

Two written comment cards were received regarding Placerita Canyon.

STAFF COMMENTS
City Manager Ken Striplin reported on the road improvements made in Placerita Canyon by The Master’s University (TMU).

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Ayala inquired about the City working with safety personnel on an emergency evacuation plan and upholding the special standards agreement with TMU. Councilmember Ayala also invited residents to attend the Sweetheart Escape Valentine’s Day event at The Cube Ice and Entertainment Center.

Mayor Pro Tem Weste inquired about a Fire Department report regarding battery storage facility fire risks in the Placerita Canyon area as well as a study on how to prevent power facility failures in the future. Mayor Pro Tem Weste also mentioned that she and the Mayor met with the California Public Utilities Commission and will continue meetings with local government representatives to discuss the public safety shutoffs.

Councilwoman McLean mentioned the Big I Do event on Valentine’s Day 2025 and the opportunity for couples to get married during the Cowboy Festival; commented on the 2025 Greater Los Angeles Homeless Count, inviting residents to volunteer; and requested that the battery storage facility study memo received by the Council be made public. 3 Packet Pg. 14
Minutes Acceptance: Minutes of Feb 11, 2025 6:00 PM (Consent Calendar)

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Mayor Miranda requested a quick overview of the Old Orchard bike project, and City Manager Ken Striplin responded that the project was identified in the City’s Non-Motorized Plan, constructed using a competitive grant program, and that the barricades are temporary features that are not intended to be part of the final design.

Councilmember Ayala asked Mr. Striplin to confirm that electric meters were the jurisdiction of the Public Utilities Commission, of which Mr. Striplin confirmed.

CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Mayor Pro Tem
SECONDER: Jason Gibbs, Councilmember
AYES: Ayala, Miranda, Gibbs, McLean, Weste
ITEM 1
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the January 28, 2025, Regular Meeting
ITEM 2
CHECK REGISTER NO. 03
Check Register No. 03 for Period 12/27/24 through 01/09/25 and 01/16/25. Electronic Funds Transfers for the Period 12/30/24 through 01/10/25.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 03.

ITEM 3

FUND TRANSFER AGREEMENT WITH LOS ANGELES COUNTY FOR MEASURE W

MUNICIPAL FUNDS
This action will allow the City of Santa Clarita to begin receiving its municipal share of the Safe Clean Water Measure W parcel tax.

RECOMMENDED ACTION:

City Council authorize the City Manager, or designee, to sign the required Fund Transfer Agreement from Los Angeles County to accept the 40 percent municipal share of funds collected from City of Santa Clarita properties under the Safe Clean Water Measure W parcel tax, subject to City Attorney approval.

PUBLIC PARTICIPATION II
Addressing the City Council was Teresa Todd, President of the Placerita Canyon Property Owners Association, regarding upholding special standards in Placerita Canyon. 3 Packet Pg. 15
Minutes Acceptance: Minutes of Feb 11, 2025 6:00 PM (Consent Calendar)

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ADJOURNMENT
Mayor Miranda adjourned the Regular Meeting at 7:20 p.m. ______________________________________
MAYOR
ATTEST:
______________________________________

CITY CLERK
3 Packet Pg. 16
Minutes Acceptance: Minutes of Feb 11, 2025 6:00 PM (Consent Calendar)

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Agenda Item: 4

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: February 25, 2025
SUBJECT: CHECK REGISTER NO. 04
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston

RECOMMENDED ACTION

City Council approve and ratify for payment the demands presented in Check Register No. 04.

BACKGROUND

Check Register No. 04 for the Period 01/10/25 through 01/23/25 and 01/30/25 in the aggregate amount of $9,123,198.17 inclusive of Electronic Funds Transfers for the Period 01/13/25 through 01/24/25 in the aggregate amount of $822,901.26.

FISCAL IMPACT

Adequate funds are available in the budgeted expenditure accounts to support the Check Register payments.

ATTACHMENTS
Memo - Check Register No. 04
Check Register No. 04 (available in the City Clerk's Reading File) 4 Packet Pg. 17

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Packet Pg. 18
Attachment: Memo - Check Register No. 04 (Check Register No. 04)

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Attachment: Memo - Check Register No. 04 (Check Register No. 04)

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Attachment: Memo - Check Register No. 04 (Check Register No. 04)

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Agenda Item: 5

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: February 25, 2025
SUBJECT: APPOINTMENTS TO THE BOARD OF LIBRARY TRUSTEES
DEPARTMENT: Human Resources and Library Services
PRESENTER: Gina Roberson

RECOMMENDED ACTION

1. City Council adopt a resolution appointing Councilmember Patsy Ayala to the Santa Clarita Board of Library Trustees for the remainder of the unexpired term ending on June 30, 2025.

BACKGROUND
California Education Code (Education Code) sections 18910 through 18927 provide that a municipal public library “shall be managed by a board of library trustees” consisting of five members appointed by the Mayor with the consent of the City Council. The Education Code empowers a Board of Library Trustees with the authority to:

• Make and enforce all rules, regulations, and bylaws for the public library. • Administer trusts declared or created for the public library. • Purchase real property, erect or rent, and equip such buildings or rooms as may be necessary.

In April 2011, the City Council adopted Resolution 11-27, appointing the mayor and members of the City Council to serve as the trustees of the Santa Clarita Board of Library Trustees. Each trustee holds office for a term of three years, as dictated in the Education Code and City Municipal Code.

At the June 14, 2022, meeting, the City Council adopted Resolution 22-27, reappointing Mayor Bill Miranda and then-Councilmember Cameron Smyth to the Board of Library Trustees for a term ending on June 30, 2025. Former Councilmember Smyth has resigned 5 Packet Pg. 21

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from the Santa Clarita Board of Library Trustees, creating a vacancy. To fill this vacancy, it would be appropriate for the City Council to consider and adopt a resolution appointing Councilmember Patsy Ayala to the Santa Clarita Board of Library Trustees, to fulfill the remainder of the term.

Furthermore, the City Council may reappoint Mayor Miranda and appoint Councilmember Ayala for the subsequent term, beginning July 1, 2025 and expiring June 30, 2028.

Upon adoption of the attached resolutions by the City Council, Councilmember Ayala would be appointed, effective immediately, to the remainder of the vacant term, expiring June 30, 2025.

Additionally, Mayor Miranda and Councilmember Ayala would be appointed for the subsequent term beginning July 1, 2025 and expiring June 30, 2028.

To increase public engagement in the Santa Clarita Public Library, the City formed a Community Library Forum (Forum) comprised of community stakeholders and City staff. The Forum meets quarterly to discuss partnership and outreach opportunities, available grants, and programming, to meet the needs of the community.

ALTERNATIVE ACTION
Other action as determined by the City Council.

FISCAL IMPACT

There is no fiscal impact as a result of this action.

ATTACHMENTS
Appointment Resolution
Reappointment Resolution
5 Packet Pg. 22

1 RESOLUTION NO. 25- _______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,

CALIFORNIA, APPOINTING COUNCILMEMBER PATSY AYALA TO THE

SANTA CLARITA BOARD OF LIBRARY TRUSTEES

WHEREAS, on January 25, 2011, the City Council adopted Ordinance 11-2, establishing the Santa Clarita Public Library, pursuant to the California Education Code, section 18900; and

WHEREAS, Section 2.70.020 of the Santa Clarita Municipal Code provides that the Santa Clarita Public Library will be managed by the Board of Library Trustees consisting of five trustees to be appointed by the Mayor, with the consent of the City Council, pursuant to the California Education Code, Sections 18910 through 18927; and

WHEREAS, on April 26, 2011, the City Council adopted Resolution 11-27, appointing the Mayor and the City Council to serve as the five trustees comprising the Board of Library Trustees; and

WHEREAS, on June 14, 2022, the City Council adopted Resolution 22-27, reappointing then-Councilmember Cameron Smyth to the Board of Library Trustees for a term ending on June 30, 2025; and

WHEREAS, as a result of then-Councilmember Cameron Smyth’s resignation from the Board of Library Trustees, it is timely and appropriate for the Mayor, with the consent of the City Council, to appoint an individual to fill the Board of Library Trustees seat; and

WHEREAS, on November 5, 2024, the Santa Clarita City Council Election resulted in the election of Patsy Ayala to the City Council as a Councilmember.

NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. The foregoing recitals are true and correct, and the City Council hereby so finds and determines.

SECTION 2. The Mayor hereby appoints Councilmember Patsy Ayala to the Board of Library Trustees for the unexpired term ending on June 30, 2025, and the City Council hereby consents to this appointment.

SECTION 3. This resolution will take effect immediately upon adoption. The City Clerk shall certify to the adoption of this resolution.

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Attachment: Appointment Resolution (Library Board of Trustee Appointments)

2 PASSED, APPROVED, AND ADOPTED this __ day of _____________ 2025.

______________________________
MAYOR

ATTEST:

_______________________________

CITY CLERK

DATE:__________________________

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 25-_______ was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the __ day of ___________ 2025, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

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1 RESOLUTION NO. 25- _______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,

CALIFORNIA, REAPPOINTING MAYOR BILL MIRANDA AND COUNCILMEMBER

PATSY AYALA TO THE SANTA CLARITA BOARD OF LIBRARY TRUSTEES

WHEREAS, on January 25, 2011, the City Council adopted Ordinance 11-2, establishing the Santa Clarita Public Library, pursuant to the California Education Code, section 18900; and

WHEREAS, on April 26, 2011, the City Council adopted Resolution 11-27, appointing the Mayor and the City Council to serve as the five trustees comprising the Board of Library Trustees; and

WHEREAS, the Board of Library Trustees term of Mayor Bill Miranda and Councilmember Patsy Ayala will expire on June 30, 2025; and

WHEREAS, it is timely and appropriate for the Mayor, with the consent of the City Council, to appoint individuals to fill the Board seat.

NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. The foregoing recitals are true and correct, and the City Council hereby so finds and determines.

SECTION 2. The Mayor hereby appoints Mayor Bill Miranda and Councilmember Patsy Ayala to the Board of Library Trustees for a term ending on June 30, 2028, and the City Council hereby consents to this appointment.

SECTION 3. This resolution will take effect on July 1, 2025. The City Clerk shall certify to the adoption of this resolution.

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Attachment: Reappointment Resolution (Library Board of Trustee Appointments)

2 PASSED, APPROVED, AND ADOPTED this __ day of _____________ 2025.

______________________________
MAYOR

ATTEST:

_______________________________

CITY CLERK

DATE:__________________________

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

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Agenda Item: 6

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: February 25, 2025
SUBJECT: SANTA CLARITA PERFORMING ARTS CENTER AT COLLEGE OF

THE CANYONS AGREEMENT
DEPARTMENT: Economic Development
PRESENTER: Phil Lantis

RECOMMENDED ACTION

BACKGROUND

In 1999, the City of Santa Clarita (City) and the Santa Clarita Community College District (District) signed an agreement for what was to become the Santa Clarita Performing Arts Center (PAC) at College of the Canyons. The agreement, which was signed prior to the opening of the PAC, recognized the City's contribution of $2.4 million toward its construction. Among other items, the agreement outlines the availability of the PAC for the community's use and the timeline for community groups to reserve the venue.

The following are highlights of the PAC agreement:

• The City and District will enter into a three-year agreement, which will begin on July 1, 2025, and terminate on June 30, 2028.
• The District is responsible for coordinating and scheduling the use of the PAC by community organizations.
• The City’s contribution to the District is $80,000 annually for each year of the agreement, consistent with the current agreement.
• Community organizations will be entitled to 21 percent of the days that the College of the Canyons and the PAC are open, which is consistent with historical use patterns and past agreements. This equals the use of 70 days a year, with 40 days on weekdays (Monday to Thursday) and 30 days on weekends (Friday to Sunday).
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• The City and District will work together to coordinate cross-marketing efforts, such as coverage of the PAC in the City’s Seasons Magazine, websites, publications, and brochures.

All the above terms are consistent with the current agreement, which expires on June 30, 2025.

At the Joint Study Session with the City Council and the Arts Commission held on September 10, 2024, an inquiry was made about how much the community is utilizing the PAC through this agreement. For the 2024-25 school year, 32 of the allotted weekdays have been or are scheduled to be used, and all 30 of the allotted weekend days have been or are scheduled to be used. This leaves eight remaining weekdays available for community use.

The PAC continues to serve the community as a vital part of the artistic and cultural landscape and as a venue that allows many community groups to offer performances for the benefit of the entire community.

At their meeting on January 9, 2025, the Arts Commission reviewed and recommended approval by the City Council for the Santa Clarita Performing Arts Center at College of the Canyons agreement.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Adequate funding to implement the recommended action will be available in the Arts and Events Fiscal Year 2025-26 Professional Services Expenditure Account (1003600-516102), contingent upon the appropriations of funds by the City Council in the annual budget. Funding for future fiscal years are contingent upon the appropriations of funds by the City Council in the annual budget for such fiscal year.

ATTACHMENTS
2025-2028 Performing Arts Center Agreement 01092025
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AGREEMENT BETWEEN SANTA CLARITA COMMUNITY COLLEGE DISTRICT

AND THE CITY OF SANTA CLARITA
for the

SANTA CLARITA PERFORMING ARTS CENTER

AT COLLEGE OF THE CANYONS

This Agreement is made and entered into on this 1st day of July 2025, by and between the City of Santa Clarita (hereinafter referred to as “City”) and the Santa Clarita Community College District (hereinafter referred to as “District”). City and District may hereinafter be referred to individually as “Party” and collectively as “Parties.”

WITNESSETH:

WHEREAS, the District has operated its Performing Arts Center at College of the Canyons for instructional and civic purposes since 2006; and

WHEREAS, the City is desirous of continuing its use of the Performing Arts Center at College of the Canyons to provide a performance venue for the community and to continue to meet its Cultural Arts Master Plan objectives;

NOW, THEREFORE, in recognition and appreciation of the mutual promises and conditions of the parties herein, as hereinafter set forth, the parties agree as follows:

1. Naming the Facility
The facility is named the “Santa Clarita Performing Arts Center at College of the Canyons” (hereinafter referred to as “PAC”). The facility consists of the Main Stage, the Lobby (upstairs and downstairs), the Green Room, the Black Box, and the restrooms/dressing rooms. Pursuant to the District's policy on naming facilities, the District’s Board of Trustees reserves the right to name the facility or portion thereof, if a donor provides a “substantial gift” to the District. Furthermore, the District’s Board of Trustees reserves the right to name areas (rooms, spaces) of the PAC after individuals or organizations in recognition of outstanding contributions to the District.

2. Responsibilities of the Parties
Parties’ responsibilities will include, but shall not be limited to:

a . District Responsibilities:

1. Provides a list of available PAC dates for the next season, for use by local non- profit organizations (hereinafter referred to as “Community Organizations”).

2. Coordinates the dates selected by Community Organizations and provides a written list to the City. The District is solely responsible for coordinating and scheduling the use of the PAC by Community Organizations, based on the PAC available dates and subsequent to the District’s receipt of the Community Organization list and schedule.

3. After the dates are confirmed, the District will enter into a contract with each Community Organization containing such terms and conditions as the District may agree upon with the Community Organization as per the User Guide relating to the Community Organization’s use of the PAC.

4. Provides to Community Organizations a User Guide, which will be maintained and updated annually.

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5. Prominently displays the City of Santa Clarita facility dedication plaque.

b. District Responsibility Deadlines:

1. The District will provide a list of available PAC dates to the City and Community Organizations for the next season by March 31, of each Contract Year.

2. The District will provide the written list to the City of the scheduled Community Organization PAC dates by April 15, of each Contract Year.

c . City Responsibilities:

1. Identifies Community Organizations before the scheduling process begins.

2. Shares the list of available PAC dates provided by the District with the Community Organizations.

3. Acts as liaison between the District and the Community Organizations.

4. Includes Community Organization performances and District performances in the City of Santa Clarita website or other media at its discretion.

3. Marketing Opportunities
a . The District will prominently display, when feasible, the City of Santa Clarita logo in advertisements and publications.
b . The District and City will work together to identify marketing opportunities that promote the Community Organizations and District performances at the PAC. This partnership will include publications, advertisements, radio, television, and other media outlets both in the Santa Clarita Valley and in neighboring areas. Some of these opportunities will include the Seasons Magazine, street pole banners, paseo bridge banners, and brochures and publications.
c . Each contract year the City will provide a two-page advertising spread in the fall issue, a full-page advertisement in the inside of the winter issue; and a half page advertisement in the spring issue of Seasons Magazine at no cost to the District.

4. Community Organization Status and Qualifications
a . Community Organizations are eligible for priority scheduling in the PAC after District events are scheduled.
b . To qualify and maintain Community Organization status, organizations must apply through the City within the deadlines established by the District and the City. c . A Community Organization shall be a non-profit entity that qualifies to receive the direct cost rate.
d . A Community Organization shall have a business address within the Santa Clarita Valley.
e . If admission is charged, admission fees shall be expended for the welfare of the District’s students or other charitable purposes.
f . Organizations applying for use of the PAC after the deadline will be given consideration whenever possible, but such requests will be processed as non- Community Organization Civic Center facility use requests in the order they were received.

5. Available Dates for the PAC
After College of the Canyons’ Instructional Events (“Arts on Campus”), Touring Acts (“COC Presents”), K-12 Arts Education Outreach, and District-sponsored events are scheduled, the District will provide a list of PAC dates available for the Community Organizations. Community Organizations will be entitled to twenty-one percent (21%) of the days the College and the PAC is

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open. The PAC is open three hundred thirty-one (331) days a year, which means the Community Organizations will be able to use the PAC seventy (70) days annually, or thirty (30) weekend days, defined as Friday, Saturday, and/or Sunday, and forty (40) week days, defined as Monday, Tuesday, Wednesday, and/or Thursday. Community Organization usage days of the PAC will include any rehearsal, set-up, and strike days, and days in which Community Organization productions are housing set pieces or other items within the PAC, unless other written arrangements have been agreed upon by the District, the City, and the Community Organization.

6. PAC Box Office Services
A Community Organization may use the District Box Office services as outlined in the PAC Facility Use Guide.

7. City’s Contribution to the District
By July 15, of each Contract Year, the City will pay the District eighty thousand dollars ($80,000) to be applied at the District’s discretion to the salary of the PAC’s Managing Director, and maintenance and equipment replacement to help the District keep the PAC operating as a state-of- the-art facility for both the District and Community Organization performances.

8. Term
This Agreement shall commence on July 1, 2025 and shall terminate on June 30, 2028 (the “Term”).

9. Agreement Negotiation
Both Parties shall begin discussions to develop a new Agreement starting in October 2027 which will be completed by March 2028. If an agreement on a new Agreement is not reached, both Parties will plan for the Agreement to terminate on June 30, 2028, and the list of available PAC dates for the 2028-2029 season will not be provided to the City and Community Organizations.

10. Termination
This Agreement shall terminate upon expiration of the Term. During the Term, each Party may terminate this Agreement at any time, with or without cause, by mutual agreement set forth in writing and signed by the Parties with at least one hundred eighty (180) days written notice before the effective date of termination. Upon termination of this Agreement, District shall be entitled to payment for the following year if the one hundred eighty (180) days’ notice of termination by City is not provided before payment is due on July 15th of that year (or if notice of termination is received on or after January 16th).

11. Insurance
City agrees to maintain, in full force and effect, at City’s expense, the following insurance coverage from an admitted carrier in the State of California with a Best Rating of A-VII or higher: (i) Commercial General Liability Insurance naming District, the District’s Board of Trustees and the College of the Canyons Foundation as an Additional Insured, with limits of not less than five million dollars ($5,000,000) including bodily injury, broad-form property damage and blanket contractual liability, written on an “occurrence” basis; (ii) Professional Liability Insurance with limits of not less than one million dollars ($1,000,000); (iii) Employer’s Liability Insurance with limits of not less than one million dollars ($1,000,000) per occurrence; (iv) Workers’ Compensation Insurance as required by statutory insurance requirement of the State of California; and (v) Automobile Liability Insurance covering all owned, non-owned and hired vehicles with combined single limit for bodily injury and/or property damage of not less than one million dollars ($1,000,000).

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City agrees to name District, District’s Board of Trustees, its officers, agents, employees, and volunteers, and the College of the Canyons Foundation as Additional Insured under its policy/s.

City shall deliver Certificate(s) of Insurance and Additional Insured Endorsement(s) evidencing the required coverage to the District, which shall be subject to the District’s approval for adequacy of protection. The Certificate of Insurance shall provide thirty (30) days prior written notice of cancellation.

12. Indemnification and Hold Harmless
City agrees to indemnify, defend, and hold harmless District, their parent, affiliates, subsidiaries, authorized representatives, directors, officers, agents, and employees against all liability for any judgments, awards, expenses, fines, penalties, attorneys’ fees, or other claims for damages in connection with any suit, complaint, charge, proceeding, or action of any kind alleging a violation of any statutory or regulatory provision or otherwise arising out of the negligent act or willful misconduct by City, of its duties and responsibilities under this Agreement, unless such performance or non-performance occurred at the direction of or was caused by District. This hold harmless and indemnification includes, but is not limited to, compensatory damages, punitive damages, regulatory fines and penalties, and extra-contractual liability.

District agrees to indemnify, defend, and hold harmless City, their parent, affiliates, subsidiaries, authorized representatives, directors, officers, agents, and employees against all liability for any judgments, awards, expenses, fines, penalties, attorneys’ fees, or other claims for damages in connection with any suit, complaint, charge, proceeding, or action of any kind alleging a violation of any statutory or regulatory provision or otherwise arising out of the negligent act or willful misconduct by District, of its duties and responsibilities under this Agreement, unless such performance or non-performance occurred at the direction of or was caused by City. This hold harmless and indemnification includes, but is not limited to, compensatory damages, punitive damages, regulatory fines and penalties, and extra-contractual liability.

13. COVID-19 Protocol
Any facility use of the PAC shall comply with LA County’s COVID-19 protocol for Theatres, as well as the District’s COVID-19 requirements.

14. Notices
All notices or other communications required or permitted under this Agreement shall be deemed duly given if in writing and delivered personally, sent via electronic mail or by a reputable overnight courier services (with package tracking capability), or sent by certified mail, return receipt requested, first class postage prepaid, addressed as follows:

District: Santa Clarita Community College District
Attn: Contracts Department
26455 Rockwell Canyon Road
Santa Clarita, CA 91355
Phone: (661) 362-3476
Email: [email protected]

City: City of Santa Clarita
Attn: Ken Striplin
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355

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Phone: (661) 259-2489
Email: [email protected]

A Party may change its/his/her designated representative and/or address for the purpose of receiving notices and communications under this Agreement by notifying the other Party of the change in writing and in the manner described in this Section.

15. Understanding of the Parties
This represents the entire understandings of the Parties. Any amendments shall be written and agreed to by both Parties as evidenced by their authorized signatures.

IN WITNESS THEREOF, the Parties agree to the provisions of this Agreement by having their authorized agents sign on the following page.

SANTA CLARITA COMMUNITY CITY OF SANTA CLARITA

COLLEGE DISTRICT

BY: BY:

Signature of Authorized Representative Signature of Authorized Representative

PRINT PRINT

NAME NAME

PRINT PRINT

TITLE TITLE

DATE DATE

BOARD MEETING DATE OF

APPROVAL/
RATIFICATION TAX ID#

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Agenda Item: 7

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: February 25, 2025
SUBJECT: NEWHALL FAMILY THEATRE FOR THE PERFORMING ARTS

AGREEMENT
DEPARTMENT: Economic Development
PRESENTER: Phil Lantis

RECOMMENDED ACTION

BACKGROUND

After the Northridge Earthquake in 1994, staff from the Newhall School District (District) and parents of Newhall Elementary School students toured the campus to determine the damages, along with the school’s auditorium, which had been closed to the public since the 1970s. After seeing the auditorium, interest was expressed in restoring it for use as an arts venue for the community. After almost 24 years of efforts made by multiple individuals and nonprofit organizations, the restoration of the auditorium was completed in late 2017 and was named the Newhall Family Theatre for the Performing Arts (Theatre). The District was able to achieve this through the support of the community, who voted to include the restoration project as part of a bond measure.

In the City of Santa Clarita (City) Arts Master Plan, which was adopted by the City Council in March 2016, Recommendation 2.1 states:

“The City should explore taking management of the renovated Newhall Elementary School auditorium and actively program it.”

In meetings between the City and District staff, it was determined that the District would take the lead in managing the venue. A Theatre Manager was hired to oversee the day-to-day operations.

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Master Plan recommendation by entering into an agreement that offered financial support to the District to augment the Theatre operations. The agreement was modeled after the City’s agreement with the Santa Clarita Community College District for the Santa Clarita Performing Arts Center at College of the Canyons.

The following are highlights of the Theatre Agreement:

• The City and District will enter into a three-year agreement, which will begin on July 1, 2025, and terminate on June 30, 2028.
• The District is responsible for coordinating and scheduling the use of the Theatre by community organizations.
• The City's contribution to the District is $75,000 annually for each year of the agreement. • Community organizations will be entitled to the use of 80 days a year, with 40 days on weekdays (Monday to Thursday) and 40 days on weekends (Friday to Sunday). • The City and the District will work together to coordinate cross-marketing efforts, such as coverage of the Theatre in the City's publications, websites, and brochures.

All the above terms are consistent with the existing agreement, which expires on June 30, 2025.

At the Joint Study Session with the City Council and the Arts Commission held on September 10, 2024, an inquiry was made about how much the community is utilizing the Theatre through this agreement. For the 2024-25 school year, 36 of the allotted weekdays have been or are scheduled to be used, and 34 of the allotted weekend days have been or are scheduled to be used.

This leaves four remaining weekdays and six remaining weekend-days available for community use through the end of the agreement. It should be noted that the Olive Branch Theatricals organization has traditionally produced a musical during the summer. This year they used their own facility at the Valencia Town Center, reducing the number of days used at the Theatre.

The City looks forward to continuing to support this historic venue, as it is an essential part of the Old Town Newhall Arts and Entertainment District and contributes to the artistic and cultural landscape of the entire Santa Clarita Valley.

At their meeting on January 9, 2025, the Arts Commission reviewed and recommended approval by the City Council for the Newhall Family Theatre for the Performing Arts agreement.

ALTERNATIVE ACTION

Other actions as determined by the City Council.

FISCAL IMPACT

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ATTACHMENTS
2025-2028 Newhall Family Theatre Agreement 01092025
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AGREEMENT RELATING TO THE

NEWHALL FAMILY THEATRE FOR THE PERFORMING ARTS

AT NEWHALL ELEMENTARY SCHOOL

This Agreement Relating to the Newhall Family Theatre for the Performing Arts at Newhall Elementary School (“Agreement”) is made and entered into effective as of July 1, 2025, (“Effective Date”) by and between the City of Santa Clarita (“City”) and the Newhall School District (“District”). The City and the District may hereinafter be referred to individually as a “Party” and collectively as the “Parties.”

WITNESSETH:

WHEREAS, the District has renovated the Newhall Family Theatre for the Performing Arts at Newhall Elementary School (“Theatre”), so that it may be used for instructional and civic purposes; and

WHEREAS, the City desires that the Theatre be a performance venue for the community to thereby assist the City in meeting its Santa Clarita Arts Master Plan objectives; and

WHEREAS, to facilitate such community use of the Theatre, the Parties intend that, as provided herein, the District shall make the Theatre available for use by the City for civic functions, and by local non-profit organizations (each a “Community Organization”) for performing arts purposes.

NOW, THEREFORE, and in consideration of their respective rights and obligations as set forth herein, consideration that the Parties acknowledge is adequate, the Parties agree as follows:

AGREEMENT

Section 1. Responsibilities of the Parties
In addition to any other obligations set forth in this Agreement, the Parties’ responsibilities shall include the following, as applicable:

a. District Responsibilities:

1. The District shall develop written guidelines, rules, and other requirements for use of the Theatre by Community Organizations and others (“Theatre User Guide”), and approval of the Theatre User Guide by the Governing Board shall be a condition precedent to any use of the Theater pursuant to this Agreement.

2. As provided in Section 4 herein, the District shall annually establish a list of dates during each performing arts season that the Theatre is available for use by the City and Community Organizations (“Theatre Availability List”), and the District shall provide the Theatre Availability List for each performing arts season (July to June) to the City on or about March 15 of each year.

3. The District shall be solely responsible for coordinating and scheduling the use of the Theatre, based on the dates specified in the Theatre Availability List, by the City and by Community Organizations that contact the District for such purposes.

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4. As a condition precedent to a Community Organization using the Theatre, it must enter into a written agreement with the District that establishes terms and conditions for such use (each a “Theatre User Agreement”), which terms and conditions shall be consistent with the provisions of the Theatre User Guide.

5. The District shall provide to the City a list of Community Organizations that have scheduled use of the Theatre and entered into Theatre Use Agreements (each a “Theatre User List”), and the District shall provide the Theatre User List for each performing arts season (July to June) to the City on or about April 15 of each year.

6. The District shall permit the City, at no additional cost, to use the Theatre for City- conducted civic functions, on four dates for each year of the agreement as specified on the Theatre Availability List as are still available at the time the City requests such use, and examples of acceptable civic functions are public forum, public debates, et cetera.

7. In connection with the civic functions described in the foregoing item 6, the District shall provide, also at no cost to the City, basic and reasonable technical support that shall include, as necessary, technical and assistant director, theatre manager, and house manager.

8. The District shall make the Faculty Parking Lot at the school site available for use by attendees to City and Community Organization events. This does not guarantee exclusive use of the parking lot to the City and Community Organization events, as there will be times when other activities will be taking place at the school.

b. City Responsibilities:

1. Following receipt of the Theatre Availability List, the City shall share it with appropriate Community Organizations.

2. The City shall act as a liaison between the District and Community Organizations.

3. When feasible, as determined by the City in its reasonable discretion, the City shall include notices, descriptions and/or advertisements regarding Community Organization performances and District performances on City websites or in other media.

4. The City shall coordinate with the District in regard to scheduling civic functions to be held at the Theatre.

Section 2. Marketing Opportunities
a. When feasible, as determined by the District in its reasonable discretion, the District shall display the City’s logo in District advertisements and/or publications relating to performances at the Theatre conducted by Community Organizations.

b. The District and City will work together to identify marketing opportunities that promote the Community Organizations and District performances at the Theatre.

This partnership will include publications, advertisements, radio, television, and

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other media outlets both in the Santa Clarita Valley and in neighboring areas. Some of these opportunities will include the Seasons Magazine, street pole banners, paseo bridge banners, and brochures and publications.

c. Each year during the term of this Agreement, the City, at no cost to the District, shall provide a one-page advertisement in the fall issue, a half page advertisement in the winter issue, and a half page ad in the spring issue, of Seasons Magazine.

Section 3. Community Organization Status and Qualifications a. Community Organizations shall be eligible for priority scheduling in the Theatre after District events have been scheduled.

b. To qualify and maintain Community Organization status, an organization must:
(i) apply through the City within the deadlines established by the District and the City;
(ii) be a non-profit entity that qualifies to receive the direct cost rate; (iii) have a business address within the Santa Clarita Valley; and (iv) if it charges any fee for admission, such admission fees must be expended for the welfare of the District’s students or other charitable purposes.

c. The District will, to the extent reasonable and subject to availability, schedule use of the Theatre by Community Organizations that apply to use the Theatre after the District’s deadline for establishing the Theatre User List, but such requests will be processed as non-Community Organization Civic Center facility use requests in the order they were received.

Section 4. Scheduling Use of the Theater
The District at all times shall have first priority when scheduling use of the Theatre for District-related purposes. Notwithstanding anything to the contrary, the District shall have the sole discretion to schedule blackout dates, as to which there shall be no use of the Theatre pursuant to this Agreement, for purposes of repair, maintenance, holidays, school closure, or other matters as determined by the District. After the District has scheduled its own events, including any blackout dates, the District will develop and provide the Theatre Availability List to the City. Subject to the foregoing, the City and Community Organizations will be entitled to use the Theatre a total of eighty (80) days annually, which shall consist of forty (40) week days and forty (40) weekend days. For purposes of this Agreement, a “week day is defined as any Monday, Tuesday, Wednesday or Thursday, and a “weekend day” is defined as any Friday, Saturday or Sunday. In determining the number of days the Theatre is or will be used by the City or a Community Organization: (i) the District will include in the count any and all rehearsal, set-up, and strike days, and, except as the District may agree in its sole discretion, any and all days on which the City or Community Organizations are housing set pieces or other items within the Theatre; and (ii) except as the District may agree in its sole discretion, each day on which any of the foregoing occurs for only a portion of the day shall be counted as a full day.

Section 5. Theatre Box Office Services
To the extent provided in the Theatre Use Guide, the City or a Community Organization may use the Theatre box office.

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Section 6. City Contribution
As additional consideration for the District to enter into this Agreement, the City shall contribute funds to assist the District in maintaining the Theatre as a state-of-the-art facility for District and Community Organization performances (“City Contribution”).

Subject to using the City Contribution for purposes related to the Theatre, the District may apply the City Contribution as it determines in its sole discretion, including, without limitation, for operations, maintenance, or replacement of equipment at the Theatre. The City Contribution shall be in the amount of $75,000.00 (seventy-five thousand dollars) for each year of the agreement, and the City shall provide the City Contribution to the District not later than July 31 of each year of the agreement.

Section 7. Term
This term of this Agreement (“Term”) shall commence on July 1, 2025, and shall terminate on June 30, 2028.

Section 8. Negotiation of Future Agreement
Commencing in November of 2027, the Parties shall begin discussions to develop a new agreement relating to City and Community Organization use of the Theatre, to be applicable upon expiration of the Term. The Parties shall make good-faith efforts to complete such negotiations and enter into such new agreement by March of 2028. If for any reason the Parties do not enter into any such new agreement, then, upon expiration of the Term and with respect to this Agreement, neither Party shall have any further obligation to the other Party other than for any obligations pursuant to Sections 10 or 11 herein that survive termination of this Agreement.

Section 9. Termination
a. This Agreement shall terminate upon expiration of the Term.

b. Either Party may terminate this Agreement, without need for cause, by giving written notice of termination to the other Party and, in such event, the termination shall take effect on the date that is ninety days after receipt of the termination notice by such other Party.

c. A Party (“Terminating Party”) may terminate this Agreement for cause, if the other Party (“Defaulting Party”) has defaulted with respect to any of its material obligations pursuant to this Agreement and has not corrected or cured such default within twenty days following notice from the Terminating Party to the Defaulting Party that describes the default in reasonable detail and, to the extent possible or known, specifies what the Defaulting Party must do to correct or cure such default (“Notice of Default”). In the event a Defaulting Party has not timely corrected or cured the default specified in an applicable Notice of Default, the Terminating Party may terminate this Agreement by giving written notice of termination to the Defaulting Party, and such termination shall be effective immediately upon receipt of such notice by the Defaulting Party or as of any later date specified in the notice.

d. The District may terminate this Agreement if, as determined by the District in its reasonable discretion, it becomes impossible, impracticable, or impolitic for the District to operate or permit use of the Theatre pursuant to this Agreement

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(including, without limitation, because of damage caused to the Theatre in connection with use by any Community Organization, unruly behavior by those attending any Community Organization performance, et cetera), and, in such event, such termination shall be effective immediately upon receipt of such notice by the City or as of any later date specified in the notice.

Section 10. Insurance
The City shall, at the sole cost and expense of City, procure and maintain during the Term and for one year following termination of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with use of the Newhall Family Theatre by City. The following insurance coverage, and coverage terms and conditions, shall apply:

(i) Commercial General Liability Insurance, written on an occurrence basis, with limits of not less than two million dollars ($2,000,000) per occurrence and two million dollars ($2,000,000) in the aggregate and covering, without limitation, bodily injury, property damage, personal and advertising injury, and blanket contractual liability;
(ii) Employer’s Liability Insurance with limits of not less than two million dollars ($2,000,000) per bodily injury by accident or disease;
(iii) Workers’ Compensation Insurance to statutory limits as required by the laws of the State of California and, if any, applicable City requirements; and (iv) Automobile Liability Insurance covering all owned, non-owned and hired vehicles used by, or on behalf of the City with combined single limit for bodily injury and/or property damage of not less than two million dollars ($2,000,000) per accident.

The City shall cause the policies reference in (i) and (iv) to name or be endorsed to name the District, its Governing Board and each member thereof, and its other officers, employees, and agents, as an Additional Insured under such policies. The policy reference in (ii) and (iii) shall be endorsed to waive any right of subrogation the City may have, or the insure may have, against the District in connection to claims or losses paid under the policy. As a condition precedent to any use of the Theatre pursuant to this Agreement, the City shall deliver to the District such Certificate(s) of Insurance and Endorsement(s) referenced herein as evidence the required coverage, which shall be subject to the District’s approval for adequacy of protection. The Certificate of Insurance shall provide that the insurer must give written notice to the District not less than thirty (30) days prior to any change in coverage limits, cancellation, or expiration of any required insurance, except in the case of termination for failure to pay premium, in which event the insurer must give notice not less than ten days prior to termination. If the City is self-insurance or obtains coverage through a public entity joint powers authority (JPA) risk pool for any of the insurance required above, the program of self- insurance or coverage provided by the JPA shall provide coverage to the same extent as if the above items were covered by an insurance policy.

Section 11. Indemnification
a. City shall indemnify and hold harmless the District, its Governing Board and each member thereof, and its other officers, employees and agents, and each of them, with respect to any and all judgments, awards, expenses, fines, penalties, costs (including,

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without limitation, attorneys’ fees), and other liabilities of whatever nature (each a “Liability” and if more than one, the “Liabilities”), to the extent (and only to the extent) those arise from any negligent act(s) or omission(s), or any willful misconduct, of the City or any of its officers, employees, agents, or contractors in connection with the exercise or performance of, respectively, the City’s rights or obligations pursuant to this Agreement. Using legal counsel reasonably acceptable to the District, the City shall defend the District with respect to each and every complaint, charge, claim, action, or other proceeding of any nature that alleges District responsibility, whether in whole or in part, for any Liability or Liabilities within the scope of this provision. The City’s obligations pursuant to this provision include, but are not limited to, payment of compensatory damages, punitive damages, regulatory fines and penalties, and extra-contractual liability.

b. District shall indemnify and hold harmless the City, its City Council and each member thereof, and its other officers, employees and agents, and each of them, with respect to any and all Liabilities, to the extent (and only to the extent) those arise from any negligent act(s) or omission(s), or any willful misconduct, of the District or any of its officers, employees, agents, or contractors in connection with the exercise or performance of, respectively, the District’s rights or obligations pursuant to this Agreement. Using legal counsel reasonably acceptable to the City, the District shall defend the City with respect to each and every complaint, charge, claim, action, or other proceeding of any nature that alleges City responsibility, whether in whole or in part, for any Liability or Liabilities within the scope of this provision. The District’s obligations pursuant to this provision include, but are not limited to, compensatory damages, punitive damages, regulatory fines and penalties, and extra- contractual liability.

c. In the event a final judgment issued by a court of competent jurisdiction (or, if the Parties have agreed to binding arbitration, an arbitrator’s decision) determines that this Agreement is an agreement within the scope of Government Code Section 895 and, in connection therewith, imposes liability on a Party in connection with any Liability or Liabilities solely by virtue of Government Code Section 895.2, that Party shall be entitled to reimbursement of any and all of the costs and expenses that it reasonably incurred in connection with such Claim (including, without limitation, attorneys’ fees and costs) from the responsible Party or Parties. In the event Government Code Sections 895 and/or 895.2 are altered or repealed, the requirements of this Section shall apply with respect to any similar, successor or superseding law that imposes liability on a Party consistent with provisions of Government Code Section 895.2 in effect as of the Effective Date.

d. A Party’s liability or responsibility pursuant to this Section 11 shall not be deemed or construed to be limited to the coverage limits of any insurance maintained by any of the Parties (pursuant to this Agreement or otherwise) or by the amount of any proceeds of such insurance.

e. With respect to acts or acts and incidents that occur prior to expiration of the Term or other termination of this Agreement, each Party’s rights and obligations pursuant to this Section 11 shall survive such termination.

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Section 12. No Personal Liability
Except to the extent of any such individual’s liability pursuant to the Government Claims Act (Government Code Section 810 et seq.), no member of the Governing Board of the District or of the City Council of the City, and no other officer, employee or agent of either Party, shall be personally liable to any other person or entity in the event of any default or breach by a Party of its obligations pursuant to this Agreement.

Section 13. Governing Law and Venue
This Agreement shall be governed by and interpreted in accordance with the laws of the State of California, regardless of any conflict-of-laws, choice-of-law, or other provision of any federal, state, or other law. Unless a court of competent jurisdiction determines that a change in venue is required in order to ensure fundamental fairness, any and all actions, arbitrations, and other proceeding arising from this Agreement shall be initiated and conducted only in an appropriate court located in the County of Los Angeles, California.

Section 14. Waiver
A waiver by a Party of any provision of this Agreement shall be binding only if the waiver is set forth in writing and has been duly approved and signed by the waiving Party. Unless so specified in the written waiver, a waiver by a Party of any provision of this Agreement shall not constitute a waiver of any other provision(s) herein, similar or not, and shall not be construed as a continuing waiver. Except as waived in accordance with this Section, neither the failure by a Party at any time to require performance of any requirement of this Agreement, nor any forbearance or indulgence of the Party in regard to such requirement, shall in any manner affect the Party’s right at a later time to enforce the same or any other provision of this Agreement.

Section 15. COVID-19 Protocol
Any facility use of the Theatre shall comply with LA County’s COVID-19 protocol for Theatres, as well as the District’s COVID-19 requirements.

Section 16. Entire Agreement
This Agreement represents the entire understanding and agreement of the Parties, as of the Effective Date, regarding the use of the Theatre by the City and Community Organizations. Any and all prior and contemporaneous agreements, representations and understandings of the Parties relating to such matters, oral or written, are hereby superseded and replaced.

Section 17. Modifications of Agreement
This Agreement may be modified only by means of written instrument that has been duly approved, signed, and delivered by both Parties.

Section 18. Counterparts
This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original and all of which, taken together, shall constitute one and the same instrument. Signature pages may be detached from counterpart originals and combined to physically form one or more copies of this Facilities Use Agreement bearing original signatures of both Parties.

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(The remainder of this page intentionally left blank.)

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Section 18. Due Authority
Each person who has signed this Agreement on behalf of a Party thereby represents and warrants that he or she has been duly authorized by such Party to sign, and thereby bind such Party to, this Agreement.

IN WITNESS WHEREOF, the Parties have executed this Agreement as evidenced by the signatures, below, of their respective duly authorized representatives.

NEWHALL SCHOOL DISTRICT

BY: ________________________________
Signature of Authorized Representative

NAME _____________________________

TITLE _____________________________

DATE _____________________________

CITY OF SANTA CLARITA

BY: ________________________________
Signature of Authorized Representative

NAME _____________________________

TITLE _____________________________

DATE _____________________________

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Agenda Item: 8

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: February 25, 2025
SUBJECT: SAND CANYON TRAIL, PHASE IV, PROJECT T3024 - SUMMARY

VACATION OF AN OFFER OF DEDICATION FOR FUTURE

STREET PURPOSES ALONG SULTUS STREET AND SAND

CANYON ROAD AND ACCEPTANCE OF AN EASEMENT FOR

TRAIL PURPOSES
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett

RECOMMENDED ACTION

City Council:

2. Authorize the City Clerk to record the certified original resolution in the Los Angeles County Registrar-Recorder’s office.

3. Authorize the City Manager, or designee, to accept the dedication and grant of easement for public use and trail purposes along Sultus Street.

4. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval.

BACKGROUND
Offer of Dedication for Future Street Purposes Vacation

The offer of dedication to be vacated, shown in blue on the attached Location Map, is a portion of Parcel 1 of Parcel Map No. 7909, originally dedicated to the County of Los Angeles on May 11, 1978. The offer of dedication on Parcel Map No. 7909, as described and shown on Exhibits “A” and “B” of the attached resolution, was for future street purposes. The dedicated future 8 Packet Pg. 46

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street traverses through a private residential lot located on the west side of Sand Canyon Road south of Sultus Street. The existing paved improvements are not within the vacated area. The dedicated future street is not needed for future public road purposes. The existing private and public roads are adequate to serve the existing residential parcels within its vicinity.

Per Section 8331 of the Streets and Highways Code, the legislative body of a local agency may summarily vacate a street or highway if both of the following conditions exists:

1. For a period of five consecutive years, the street or highway has been impassable for vehicular travel; and

2. No public money was expended for maintenance on the street or highway during such period.

Both of the aforementioned conditions exist; therefore, staff is recommending the offer of dedication as described and shown on Exhibits “A” and “B” of the attached resolution be summarily vacated by adopting the resolution.

In compliance with Section 8340 of the Streets and Highways Code, City staff coordinated with public utilities and determined that there are no public utility facilities in place that would be affected by this vacation, and no reservation of easement is necessary for prospective public use.

Trail Dedication

The property owner at 26949 Sand Canyon Road has offered to dedicate an easement for public use and trail purposes within the property frontage along Sultus Street as shown in green, on the attached Location Map. The trail easement will allow for a trail segment to be constructed along Sultus Street, providing a continuous trail connection from Sky Ranch Road to Placerita Canyon Road.

ALTERNATIVE ACTION
Other action as determined by the City Council.

FISCAL IMPACT

There is no fiscal impact.

ATTACHMENTS
Resolution
Location Map
8 Packet Pg. 47

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RESOLUTION NO. 25- ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,

CALIFORNIA, SUMMARILY VACATING OFFER OF DEDICATION FOR

FUTURE STREET PURPOSES ALONG SULTUS STREET AND ALONG
SAND CANYON ROAD DEDICATED ON PARCEL MAP NO. 7909, FILED IN BOOK 95, PAGES 17 AND 18 OF MAPS

WHEREAS, the offer of dedication being summarily vacated fully meets the requirements of Section 8331 of the Streets and Highways Code, which states “The legislative body of a local agency may summarily vacate a street or highway if both of the following conditions exist: (a) For a period of five consecutive years, the street or highway has been impassable for vehicular travel; (b) No public money was expended for maintenance on the street or highway during such period”; and the current owner requests that a portion of the public right-of-way be vacated.; and

WHEREAS, under Chapter 4, Summary Vacation of Part 3 of Division 9 of the California Streets and Highways Code, no public hearing is required and no public hearing was held.

NOW, THEREFORE, pursuant to the provisions of the California Streets and Highways Code, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. That it is hereby found and determined that an offer of dedication for private and future street purposes, as described in Exhibit “A” legal description, and Exhibit “B” exhibit map, attached hereto and incorporated herein by this reference, which real property located in the City of Santa Clarita, County of Los Angeles, State of California, fully meets the requirements of Section 8331 of the Streets and Highways Code, which states “The legislative body of a local agency may summarily vacate a street or highway if both of the following conditions exist: (a) For a period of five consecutive years, the street or highway has been impassable for vehicular travel; (b) No public money was expended for maintenance on the street or highway during such period”; and such offer of dedication is therefore vacated, subject to Section 2 herein.

SECTION 2. That within the street to be vacated, there are no public utility facilities that would be affected by the vacation.

SECTION 3. That the City Clerk of the City of Santa Clarita is instructed to record the certified original resolution in the office of the Registrar-Recorder of the County of Los Angeles, at which time the easements summarily vacated will no longer be public service easements.

SECTION 4. The City Clerk shall certify to the adoption of this resolution.

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PASSED, APPROVED, AND ADOPTED this day of 2025.

MAYOR

ATTEST:

CITY CLERK

DATE:

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, California, do hereby certify that the foregoing Resolution No. 25- was duly adopted by the City Council of the City of Santa Clarita, California at a regular meeting thereof, held on the day of 2025, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

CITY CLERK

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Attachment: Resolution (SAND CANYON TRAILS - SUMMARY VACATION AND EASEMENT)

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Attachment: Resolution (SAND CANYON TRAILS - SUMMARY VACATION AND EASEMENT)

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Attachment: Resolution (SAND CANYON TRAILS - SUMMARY VACATION AND EASEMENT)

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Attachment: Resolution (SAND CANYON TRAILS - SUMMARY VACATION AND EASEMENT)

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Agenda Item: 9

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: February 25, 2025
SUBJECT: CENTRAL PARK BUILDOUT, PROJECT P4019 - PROJECT

CLOSEOUT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett

RECOMMENDED ACTION

City Council appropriate $245,175 from the Site Improvements Fee Fund (Fund 431) to Central Park Buildout Project expenditure account P4019431-516101.

BACKGROUND

The Central Park Buildout project was constructed at the southwest corner of Central Park near the intersection of Bouquet Canyon Road and Alamogordo Road, as indicated on the attached Location Map. The scope of work included the addition of four full-sized multipurpose fields; the installation of sport field lighting landscaping, and irrigation; various site furnishings; a restroom building; upgrades to the adjacent dog park, including a lighted accessible walkway from the new parking lot to the dog park; 268 additional parking spaces; exercise stairs; and the construction of an emergency access road from the existing parking lot to an adjacent street. This project supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.

On September 28, 2021, the City Council awarded a construction contract to Spectrum Construction Group, Inc. (Spectrum), the lowest responsible bidder, to construct the Central Park Buildout project. Construction began on January 10, 2022, and proceeded until April 29, 2022, when City staff terminated Spectrum’s right to proceed for default. Staff coordinated with the City Attorney’s Office to work with Spectrum’s surety company, Great American Insurance Company (GAIC), to find an acceptable contractor to complete the project.

On May 23, 2022, GAIC administered a Solicitation for Offers (SFO) requesting offers from two construction companies, AMG & Associates and Urban Habitat, to complete this project. Upon review, GAIC selected Urban Habitat as the offeror to present to the City for completion of the project.
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On September 13, 2022, the City Council approved a tripartite tender agreement between the City, GAIC, and Urban Habitat. The agreement authorized a new construction contract with Urban Habitat in the amount of $11,002,623, including contingency, to complete the construction of the Central Park Buildout project. Construction began on October 18, 2022, and proceeded until October 23, 2023, when City staff determined Urban Habitat had completed the project to the satisfaction of the Director of Public Works.

On January 23 and April 22, 2024, Urban Habitat submitted change order requests contending that they were owed additional compensation for soil import delays caused by inclement weather and disputed construction quantities. City staff negotiated a resolution of the proposed change orders with Urban Habitat, with the City agreeing to pay Urban Habitat $320,000 for the disputed items.

Although the proposed resolution is within the overall project spending authority, the requested budget appropriation addresses the difference between the remaining project funds and the negotiated resolution amount. Adequate funds are available in the Site Improvements Fee Fund (Fund 431) to support this request.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Upon approval of the recommended actions, adequate funds will be available in expenditure accounts P4019723-516101 (Facilities Fund) and P4019431-516101 (Site Improvements Facilities Fee Fund) to satisfactorily complete negotiations and support the recommended project closeout.

ATTACHMENTS
Location Map
9 Packet Pg. 55
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Location Map for
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Project P4019
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Street centerlines developed & maintained
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The City of Santa Clarita does not warrant
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GIS Division
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Q:\PROJECTS\PW\250214s1\Location Map for Central Park Buildout, Project P4019 Project Site
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Agenda Item: 10

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: February 25, 2025
SUBJECT: RENEWAL OF INDUSTRIAL WASTE SERVICE AGREEMENT
DEPARTMENT: Community Development
PRESENTER: John Caprarelli

RECOMMENDED ACTION

BACKGROUND
The County of Los Angeles (County) Department of Public Works has serviced the City of Santa Clarita's (City) Industrial Waste Program since the City was incorporated in 1987. The City has a formal agreement in effect with the County to perform industrial waste permitting, inspection, and enforcement consistent with federal law, state law, and the Santa Clarita Municipal Code.

This program is intended to prevent damage to the City’s sewer system caused by hazardous materials such as industrial chemicals, fats, oils, and greases. The discharge of these materials is regulated through the operation of properly designed and installed equipment. The City does not have certified personnel on staff to perform the services covered by this agreement. The County bills the City for the cost of these services.

The County’s Industrial Waste Unit has jurisdiction over all unincorporated areas of the County of Los Angeles and regulates industrial waste discharges into over 3,000 miles of local sewers within the unincorporated areas of Los Angeles County and 37 contract cities.

In 2009, the City Council adopted Ordinance 09-8, adopting by reference the County of Los Angeles Code Title 20, Utilities, Division 2, Sanitary Sewer and Industrial Waste. As a result, the City's fee structure and any other amendments to the Industrial Waste Program remain in alignment with the County. The current five-year agreement expires on June 30, 2025, and the proposed five-year agreement will expire on June 30, 2030. The current agreement places a limit 10 Packet Pg. 57

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on expenditures. The proposed annual cap will be increased from $500,000 to $650,000 based on the rate of increase in permit activity over the past five years. All expenditures are offset by revenue, which is collected by the County and transmitted to the City on a quarterly basis.

ALTERNATIVE ACTION
Other action as determined by the City Council.

FISCAL IMPACT

Adequate funding to implement the recommended action will be available in Building & Safety’s Fiscal Year 25-26 Contractual Service Expenditure Account (1003800-516101), contingent upon the appropriations of funds by the City Council in the annual budget. All costs associated with this agreement are recoverable and offset by revenue which is collected by the County and transmitted to the City in the General Fund Industrial Waste Revenue Account (100- 411108). Funding for future fiscal years are contingent upon the appropriations of funds by the City Council in the annual budget for such fiscal year.

ATTACHMENTS
City Of Santa Clarita Industrial Waste Service Agreement Letter Of Renewal From Los Angeles County
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AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND THE

COUNTY OF LOS ANGELES FOR ENFORCEMENT OF THE CITY'S

WASTEWATER ORDINANCE
THIS AGREEMENT is made and entered into this _______ day of _______, 2025 , by and between the CITY OF SANTA CLARITA (hereinafter referred to as CITY), and the COUNTY OF LOS ANGELES (hereinafter referred to as COUNTY).

WITNESSETH
WHEREAS, CITY has adopted Ordinance No. 09-8, adopt ing Division 2 of Title 20 of the Los Angeles County Code as amended, entitled Division 2 of Title 15 of the Santa Clarita Municipal Code, "Sanitary Sewers and Industrial Waste" governing the disposal of industrial wastes to the sanitary sewer and storm drain systems of the CITY ("CITY Ordinance"); and WHEREAS, CITY is desirous of contracting with COUNT Y for the enforcement of the CITY Ordinance; and
WHEREAS, COUNTY represents that it is capable, read y, and willing to render such services on the terms and conditions set forth in this Agreement; and WHEREAS this Agreement is authorized and provided f or by the provisions of Section 56-1/2 of the Charter of the County of Los Angeles and Section 51301 et seq., of the California Government Code.

NOW, THEREFORE, it is agreed as follows:

Section 1. Services
A. COUNTY agrees, through its Department of Public Works (DEPARTMENT), to provide enforcement of the wastewater provisions of the CIT Y Ordinance and the necessary services incidental thereto (collectively, the "Services"). Such Services shall only encompass duties and functions of the type within the jurisdiction of, a nd customarily rendered by, DEPARTMENT under the County Charter, statutes of the State, and vari ous COUNTY ordinances. CITY delegates to the COUNTY the power and the authority to perform the S ervices. Services under the terms of this Agreement shall include the enforcement of the CITY Ordinance. Services may also include the filing of enforcement actions, filing of required r eports, and issuing permits when so requested in writing by the CITY. Services shall not include any associated with the CITY's Standard Urban Stormwater Mitigation Plan or Low Impact Developmen t requirements, unless expressly requested in writing by CITY. Services shall also not include inspection of open sanitary fills unless the CITY, by a separate written agreement of its Council, req uests such services.

B. COUNTY shall retain full control and discretion over the manner of providing the Services, establishing standards for the performance of the S ervices and all matters incidental to the performance of such Services, including, but not li mited to, the controlling of personnel employed to provide the Services.

Section 2. CITY Cooperation
To facilitate the performance of its duties and obl igations under this Agreement, it is agreed the COUNTY shall receive the full cooperation and a ssistance from CITY, its officers, agents and employees.

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Attachment: City Of Santa Clarita Industrial Waste Service Agreement (RENEWAL OF INDUSTRIAL WASTE SERVICE AGREEMENT)

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Section 3. Supplies
COUNTY shall provide all labor, supervision, equipm ent, and supplies necessary to provide the Services. Notwithstanding any other pro vision of this Agreement, it is further agreed that in all instances wherein the COUNTY deems that it is necessary to use special supplies, including but not limited to stationery, notices, e ducational materials and forms, these special supplies must be prepared and issued in the name of CITY, and the CITY shall supply them at its own cost and expense. COUNTY is expressly autho rized by CITY to use CITY's name to perform the Services.

Section 4. Status of COUNTY Employees
A. All persons employed by the COUNTY in the performan ce of the Services for CITY shall be COUNTY employees and no CITY employee that may be involved in connection with the Services shall be considered an employee of the COUNTY. No COUNTY employee employed to perform the Services shall be deemed a CITY employee entitled to any City pension, Worker's Compensation, or to any other sta tus or right as a CITY employee.

B. For the purpose of performing the Services and for the purpose of giving official status to the performance thereof where necessary, every C OUNTY officer and employee engaged in the performance of the Services shall be deemed to be an officer or employee of said CITY while performing Services for the CITY. CITY shall take a ll steps reasonably necessary to facilitate the performance by COUNTY of the Services.

Section 5. Compensation of COUNTY Employees
CITY shall not be called upon to assume any liabili ty for the direct payment of any salaries, wages, or other compensation to any COUNT Y personnel performing services hereunder for said CITY or any liability other than that provided for in this Agreement. CITY shall not be liable for compensation or indemnity to any COUNTY employee for injury or sickness arising out of his or her employment except as prov ided in Section 10 herein.

Section 6. CITY Ordinance Compliance with COUNTY Co de
This Agreement is entered into with the understandi ng that and contingent upon the CITY adopting and maintaining in full force and effect a CITY Ordinance substantially identical with the COUNTY Code, Title 20, Division 2. This Agreement m ay be terminated by COUNTY after 60 days written notice if CITY does not amend CITY Ordinance in accordance with amendments to COUNTY Code, Title 20, Division 2. The DEPARTMENT, acting on behalf of COUNTY, may use discretion and need not request CITY to adopt amendments which do not apply to CITY.

Section 7. Collection of Fees.

Upon request of CITY, COUNTY agrees to collect fees listed in the CITY Ordinance and to remit to the CITY, within 60 days following each ca lendar quarter, all of the fees actually collected during such quarter. Said fees shall be deemed to be imposed by CITY and are not fees imposed by the COUNTY. COUNTY shall notify CITY of the COUNTY' s intent to increase COUNTY fees or of any significant increases in costs to provide servi ces on behalf of CITY, not less than 60 days in advance from when said increases take effect, not i nclusive of Consumer Price Index (CPI) adjustments. The CITY shall be notified of any CPI adjustments within a timely manner before they take effect. COUNTY's collection activities shall be limited to generating and sending out invoices and the receipt of fees identified in said invoices. CO UNTY's collection of CITY fees shall not include actions to satisfy unpaid or delinquent debts. The COUNTY shall notify the CITY of unpaid or delinquent debts in a timely manner for follow-up and collections procedures to be conducted by the CITY. CITY shall indemnify, defend, and hold harmless the COUNTY and its Special Districts, elected

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and appointed officers, employees, and agents from and against any liability including but not limited to any claims, demands, actions, loss, cost, expens e, fees (including attorney's and expert fees) arising from or connected with the collection of fe es. This indemnification is in addition to the Assumption of Liability set forth in Section 10 herein.

Section 8. Payment by CITY to COUNTY for Services
CITY agrees to pay COUNTY monthly for the Services. COUNTY shall present a monthly invoice in arrears to CITY for the Services. Paymen t shall be made by the CITY within thirty (30) calendar days after receipt of an invoice, for Expe nditures relating to those Services rendered under this Agreement during the billing period. If such p ayment is not delivered to the COUNTY office described on said invoice within 30 calendar days a fter the date of the invoice, the COUNTY may satisfy such indebtedness, including interest there on, from any fund the CITY has on deposit with the COUNTY without giving further notice to CITY of COUNTY'S intention to do so. COUNTY shall provide a detailed report of services provided by C OUNTY on behalf of CITY, upon request by the CITY, and within 30 days of said request. Said repo rt shall include a breakdown of costs and/or hours spent by COUNTY on specified project informat ion as it relates to services described on COUNTY invoices. The City reserves the right to wit hhold payment for any services not deemed reasonable and necessary by the CITY.
"Expenditures" for Services for the purpose of this Agreement shall be the entire cost to said COUNTY of performing the Services, including direct costs and Indirect costs. Costs shall include but not be limited to salaries of employees engaged the rein, vacation, sick leave, retirement, traveling expenses, and overhead. Expenditures for services s hall not exceed $650,000 per year, unless specifically authorized by the CITY.

Section 9. Term and Termination
This Agreement shall become effective on July 1, 20 25, and shall expire June 30, 2030.

Except as specifically set forth in Section 6, this Agreement may be terminated by either party for the material breach of the other party following wr itten notice and a reasonable opportunity to cure.

Notwithstanding the provisions of this paragraph, e ither party may terminate this Agreement at any time by giving 90 days' notice to the other party.

Section 10. Assumption of Liability
The Assumption of Liability Agreement No. 59595 of the General Services Agreement executed by the CITY and adopted by the Board of Su pervisors on June 21, 1988, and currently in effect is hereby made part of and is incorporated into this Agreement as if set out in full herein unless said Assumption of Liability is expressly superseded by a subsequent agreement, in which case the subsequent Assumption of Liability provisions shall apply to this Agreement.

Section 11. Compliance and Obligations
Nothing in this Agreement shall transfer to the COU NTY any responsibility or legal obligation of the CITY required by Federal, State, and local laws, permits, and regulations.

Section 12. Governing Law
This Agreement is to be governed by, interpreted un der, and construed and enforced in accordance with the laws of the State of California.

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Attachment: City Of Santa Clarita Industrial Waste Service Agreement (RENEWAL OF INDUSTRIAL WASTE SERVICE AGREEMENT)

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Section 13. Amendment
No modification or amendment of this Agreement shall be binding upon any party unless said modification or amendment is made in writing and du ly authorized and executed by all parties. This Agreement shall not be modified or amended by oral agreement or by any acts or conduct of the parties.

Section 14. Entire Agreement
This Agreement, with all attachments and exhibits c onstitutes the entire Agreement between the parties with respect to the subject matter of t his Agreement and supersedes all prior and contemporaneous agreements and understandings, except as set forth in Section 10.

Section 15. Severabillty
If any provision of this Agreement shall be determi ned by any court to be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement shall not be affected and this Agreement shall be construed as if the invalid, illegal, or unenforceable provision had never been contained in this Agreement.

Section 16. Counterparts
This Agreement may be executed simultaneously or in any number of counterparts, each of which together shall constitute one and the same document.

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Attachment: City Of Santa Clarita Industrial Waste Service Agreement (RENEWAL OF INDUSTRIAL WASTE SERVICE AGREEMENT)

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IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed by their respective officers, duly authorized by the City of Santa Clarita on _____________________, 2025, and by the County of Los Angeles on ________________________, 2025.

COUNTY OF LOS ANGELES

By____________________________
ATTEST: Chair, Board of Supervisors

EDWARD YEN
Executive Officer of the
Board of Supervisors of the
County of Los Angeles

By
Deputy

APPROVED AS TO FORM:

DAWYN R. HARRISON
County Counsel

By
Deputy CITY OF SANTA CLARITA

By
Mayor

Date:

ATTEST:

By
City Clerk

APPROVED AS TO FORM:

By
City Attorney

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Attachment: City Of Santa Clarita Industrial Waste Service Agreement (RENEWAL OF INDUSTRIAL WASTE SERVICE AGREEMENT)

COUNTY OF LOS ANGELES

DEPARTMENT OF PUBLIC WORKS
“To Enrich Lives Through Effective and Caring Service”
900 SOUTH FREMONT AVENUE
ALHAMBRA, CALIFORNIA 91803-1331
Telephone: (626) 458-5100
http://dpw.lacounty.gov
MARK PESTRELLA, Director
ADDRESS ALL CORRESPONDENCE TO:

P.O. BOX 1460
ALHAMBRA, CALIFORNIA 91802-1460

IN REPLY PLEASE
REFER TO FILE: EP-1
February 6, 2025
Mr. Kenneth W. Striplin
City Manager
City of Santa Clarita
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355-2196
Dear Mr. Striplin:

RENEWAL OF IINDUSTRIAL WASTE SERVICES AGREEMENT BETWEEN

THE CITY OF SANTA CLARITA AND THE COUNTY OF LOS ANGELES

FOR ENFORCEMENT OF THE CITY'S INDUSTRIAL WASTE ORDINANCE Enclosed are two originals and one copy of a proposed renewal agreement regarding the County of Los Angeles providing services for the enforcement of the City of Santa Clarita's (City) Industrial Waste Ordinance. The current agreement expires on June 30, 2025. The proposed agreement is similar in language to the existing agreement.

The services that are provided under the agreement include plan checking, issuing permits, inspections, filing of enforcement actions, filing of required reports, and billing the industrial waste permit holders. There are currently 654 active industrial waste permits within the City. Approximately 804 inspections are performed yearly.

The proposed agreement has been prepared based on previous discussions between our respective staffs. If the proposed agreement is satisfactory, please present it to your duly authorized City officials for approval. Upon approval, please return the two originals of the agreement to us for further action. After approval by the Director of Public Works, we will return the fully executed City original to you.

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Attachment: Letter Of Renewal From Los Angeles County (RENEWAL OF INDUSTRIAL WASTE SERVICE AGREEMENT) Mr. Kenneth W. Striplin
February 6, 2025

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If you have any questions or require additional information, please contact Mr. Tim Smith at (626) 458-3511 or [email protected], Monday through Thursday, 7 a.m. to 5:30 p.m.

Very truly yours,

MARK PESTRELLA, PE
Director of Public Works

EMIKO THOMPSON
Assistant Deputy Director
Environmental Programs Division
SS:ak
P:\SEC\EP1\STRIPLIN AGREEMENT LETTER
Enc.
cc: Supervisor Kathryn Barger

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Attachment: Letter Of Renewal From Los Angeles County (RENEWAL OF INDUSTRIAL WASTE SERVICE AGREEMENT)

Santa Clarita City CouncilFebruary 25, 2025

Santa Clarita City Council
February 25, 2025