CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, April 8, 2025
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
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INVOCATION
Ayala
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
AWARDS AND RECOGNITIONS
West Ranch Wildcats Varsity and Junior Varsity Hockey Division Champions Recognition Autism Acceptance Month Proclamation
National Arbor Day Proclamation
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
NEW BUSINESS
1. LOS ANGELES COUNTY SHERIFF'S DEPARTMENT VACANCIES FIVE- SIGNATURE LETTER - At the March 25, 2025, regular City Council meeting, the City Council requested a five-signature letter be sent to the Los Angeles County Board of Supervisors, regarding deputy vacancies at the Los Angeles County Sheriff’s Department.
RECOMMENDED ACTION:
City Council consider approving the attached letter and authorize that it be sent as a five- signature letter to the Los Angeles County Board of Supervisors.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
2. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the March 25, 2025 Special Meeting.
3. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the March 25, 2025 Regular Meeting.
4. CHECK REGISTER NO. 07 - Check Register No. 07 for Period 02/21/25 through 03/06/25 and 03/13/25. Electronic Funds Transfers for the Period 02/24/25 through 03/07/25.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 07.
5. REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT
AGREEMENT - Under consideration are revisions to the Reciprocal Easement Agreement between the City of Santa Clarita and the Tesoro Del Valle Master Home Owners Association regarding the use of Tesoro Adobe Park.
RECOMMENDED ACTION:
City Council:
1. Approve revisions to the Reciprocal Easement Agreement with the Tesoro Del Valle Homeowners Association, associated with the Tesoro Adobe Park.
2. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval.
6. ENVIRONMENTAL IMPACT REPORT FOR WILEY CANYON
DEVELOPMENT PROJECT (MASTER CASE 20-238) - CONTRACT
MODIFICATIONS - This item is to consider an amendment to increase the consultant contract amount for the preparation of the Wiley Canyon Development Project Environmental Impact Report.
RECOMMENDED ACTION:
City Council:
1. Authorize an increased expenditure authority for the environmental consultation with Dudek contract for the preparation of the Wiley Canyon Development Project Environmental Impact Report (Master Case 20-238) from $335,200 to $371,450 and include a contingency in the amount of $18,572, for a total contract amount not to exceed $390,022.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of Richard "Rick" Huntington
FUTURE MEETINGS
The next regular meeting of the City Council will be held April 22, 2025, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On April 3, 2025, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. _____________________________
Mary Cusick
City Clerk
Santa Clarita, California
PROCLAMATION
Autism Acceptance Month
April 2025
WHEREAS, autism spectrum disorder is a developmental disability that can cause significant social, communication, and behavioral challenges and is the fastest growing developmental disorder; and WHEREAS, in the United States, autism affects an estimated one in 36 children and one in 45 adults; and
WHEREAS, every April, the Autism Society works to build an inclusive community where autistic individuals are embraced and supported to achieve the highest quality of life possible; and WHEREAS, the Autism Society was founded in 1965 and hosted one of its first nationwide efforts of an awareness campaign called National Autistic Children’s Week in 1972, which subsequently evolved in to Autism Awareness Month; and
WHEREAS, in 2021, Autism Awareness Month was renamed Autism Acceptance Month to foster acceptance and ignite changes. The Autism Society deeply understands the need to foster awareness and acceptance to ignite change and a healthier lifestyle through improved opportunities for people with autism; and
WHEREAS, the aims for Autism Awareness Month are to inform the general public about the potential needs of people with autism and to stress the importance of early diagnosis and early intervention, as well as the importance of providing appropriate support that continues through adulthood.
NOW, THEREFORE, the City of Santa Clarita does hereby proclaim April 2025, as Autism Acceptance Month, and will continue to create disability awareness and inclusion for all members of our community.
Signed this 8th day of April, 2025.
William A. Miranda, Mayor
Santa Clarita, California
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Attachment: Autism Acceptance Month Proclamation 2025 (Autism Acceptance Month Proclamation)
PROCLAMATION
Arbor Day
April 25, 2025
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees and this holiday called Arbor Day was first observed with the planting of more than a million trees in Nebraska; and WHEREAS, Arbor Day is now observed throughout the world and the celebration of Arbor Day encourages the planting of trees in urban forests and wildland areas, encourages appreciation, protection, renewal, and sound management of our forests, and encourages a healthy ecosystem; and
WHEREAS, trees and shrubs improve the quality of urban environments by preventing erosion, controlling the wind, reducing noise and air pollution, and by enhancing the aesthetic quality of life; and
WHEREAS, trees can help offset the greenhouse effect by turning carbon dioxide, the primary cause of global warming, into life-giving oxygen; and
WHEREAS, the planting of these trees in the City of Santa Clarita will also help conserve energy use by shading and cooling buildings and pavement; and
WHEREAS, through the participation of residents of California and Santa Clarita in Arbor Day activities and in its principles throughout the year, we can pass on an enduring heritage of vital natural resources to future generations.
NOW, THEREFORE, the City of Santa Clarita does hereby proclaim April 25, 2025, as Arbor Day, and urges all residents to observe this day and the month of April by planting trees throughout our beautiful community.
Signed this 8th day of April, 2025.
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William A. Miranda, Mayor
Santa Clarita, California
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Attachment: Arbor Day Proclamation 2025 (National Arbor Day Proclamation)
Agenda Item: 1
CITY OF SANTA CLARITA
AGENDA REPORT
NEW BUSINESS
CITY MANAGER APPROVAL:
DATE: April 8, 2025
SUBJECT: LOS ANGELES COUNTY SHERIFF'S DEPARTMENT VACANCIES
FIVE-SIGNATURE LETTER
DEPARTMENT: City Manager's Office
PRESENTER: Masis Hagobian
RECOMMENDED ACTION
City Council consider approving the attached letter and authorize that it be sent as a five- signature letter to the Los Angeles County Board of Supervisors.
BACKGROUND
At the February 21, 2025, Los Angeles County Board of Supervisor’s (Board of Supervisors) special meeting, Sheriff Robert Luna and Assistant Sheriff Gerardo Pinedo presented the Fiscal Year 2025-26 Los Angeles County Sheriff’s Department (Sheriff’s Department) Budget. During the presentation, it was stated that the Sheriff’s Department has an approximately 23 percent unavailability rate among sworn personnel. The unavailability rate includes more than 1,400 patrol deputy vacancies, in addition to other positions that cannot be filled due to leaves of absence or impairments.
Sheriff’s Department staff stressed that the high-level of vacancies, although not a unique issue to only the Sheriff’s Department, poses challenges in employee wellbeing and retention, as sworn personnel are mandated to work longer hours. In an effort to alleviate some of the vacancies, Sheriff’s Department staff proposed piloting a retention program and enhancing flexibility to backfill impairments, especially in critical operational areas.
At the March 25, 2025, regular City Council meeting, the City Council requested a five-signature letter be sent to the Board of Supervisors regarding deputy vacancies at the Sheriff’s Department and encouraging them to make investments in enhancing retention and strengthening recruitment efforts.
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ALTERNATIVE ACTION
Other direction, as provided by the City Council.
FISCAL IMPACT
There is no fiscal impact as a result of this item.
ATTACHMENTS
LASD Vacancies 4.9.25
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April 9, 2025
Los Angeles County Board of Supervisors
Kenneth Hahn Hall of Administration
500 W. Temple Street
Los Angeles, CA 90012
Dear Chair Barger and Members of the Los Angeles County Board of Supervisors:
SUBJECT: Los Angeles County Sheriff's Department Vacancies As public safety remains a top priority for the City of Santa Clarita (City) and as a City that contracts its law enforcement services with the Los Angeles County Sheriff’s Department (Sheriff’s Department), we respectfully request that greater investments are made to enhance employee wellbeing, recruitment, and retention within the Sheriff’s Department.
As it was shared with you at the February 21, 2025, Los Angeles County Board of Supervisors Special Meeting, the Sheriff’s Department is facing significant vacancies and impairments, while competing with neighboring law enforcement agencies for new recruits, resulting in many sworn personnel having to work mandatory overtime throughout the year. It is critical that the men and women that serve and protect us are provided the resources needed to maintain mental and physical wellbeing, especially given the high-stress and at times, traumatic nature, of working in law enforcement.
It is even more imperative, as the City and County of Los Angeles prepares to host the World Cup and Olympics in the coming years, that immediate action is taken on this matter.
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Attachment: LASD Vacancies 4.9.25 (Los Angeles County Sheriff's Department Vacancies) Los Angeles County Board of Supervisors
April 9, 2025
For these reasons, the City of Santa Clarita implores you to work with Sheriff Robert Luna and the Sheriff’s Department in investing in the appropriate programs to enhance retention and strengthen recruitment efforts. Should you or your staff require any further information regarding the Santa Clarita City Council’s position on this matter, please contact Intergovernmental Relations Officer Masis Hagobian at (661) 286-4057 or [email protected].
Sincerely,
Mayor Bill Miranda Mayor Pro Tem Laurene Weste
Councilwoman Marsha McLean Councilmember Jason Gibbs
Councilmember Patsy Ayala
BM:MH
s\ms\masis\letters\LASD Vacancies_4.9.25
cc: Kenneth W. Striplin, City Manager
Frank Oviedo, Assistant City Manager
Leadership Team
Masis Hagobian, Intergovernmental Relations Officer
California Contract Cities Association
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Attachment: LASD Vacancies 4.9.25 (Los Angeles County Sheriff's Department Vacancies)
CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Tuesday, March 25, 2025 5:30 PM City Council Chambers
CALL TO ORDER
Mayor Miranda called the Special Meeting of the City Council to order at 5:30 p.m.
ROLL CALL
All Councilmembers were present.
PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
No requests to speak were received.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Name of case: City of Santa Clarita v. Canyon View Limited et al.
Case No. PC058773, Appellate Court Case No. B320230
RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Miranda recessed the meeting to Closed Session at 5:31 p.m.
RECONVENE TO OPEN SESSION
Mayor Miranda reconvened the meeting to Open Session at 6:05 p.m.
CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that no action was taken in Closed Session that was required to be reported.
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Minutes Acceptance: Minutes of Mar 25, 2025 5:30 PM (Consent Calendar)
ADJOURN
Mayor Miranda adjourned the Special Meeting at 6:05 p.m.
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MAYOR
ATTEST:
______________________________________
CITY CLERK
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Minutes Acceptance: Minutes of Mar 25, 2025 5:30 PM (Consent Calendar)
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, March 25, 2025 6:00 PM City Council Chambers
INVOCATION
Councilmember Gibbs delivered the invocation.
CALL TO ORDER
Mayor Miranda called to order the Joint Regular Meeting of the City Council and Board of Library Trustees at 6:09 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Gibbs led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
AWARDS AND RECOGNITIONS
Mayor Miranda expressed his appreciation for servicemembers who fought in the Vietnam War, acknowledging their contributions and sacrifices during the conflict. Mayor Miranda announced that the City proclaims March 29, 2025, as National Vietnam War Veterans Day, and invited RJ Kelly and Bruce Millhench from Vietnam Veterans of America and members of the National Society Daughters of the American Revolution to the dais to accept the proclamation and take a photo.
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Minutes Acceptance: Minutes of Mar 25, 2025 6:00 PM (Consent Calendar)
Mayor Pro Tem Weste asked the Daughters of the American Revolution to remain at the dais while recognizing them for their steadfast support of veterans and their commitment to the history of our nation.
PUBLIC PARTICIPATION
Addressing the City Council were Steve Ends regarding power lines; Joe Morelli regarding rezoning Placerita Canyon; Teresa Todd, representing Placerita Canyon Property Owners Association, regarding Shadowbox Studios development; Tim Hart, representing Olive Branch Theatricals, regarding an invitation to a performance; LeoNilda Reasonover regarding building on Bouquet Canyon Road.
STAFF COMMENTS
City Manager Ken Striplin commented that Southern California Edison (SCE) has an active program to address the issue of fire dangers posed by power lines and shared that SCE will make a presentation at an upcoming City Council meeting; a request to rezone Placerita Canyon will be a decision for the successor of Shadowbox Studios; and the Bouquet project was approved in 2020 and will include mitigation measures and significant infrastructure to ensure project safety.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Mayor Miranda provided an update of the meeting with Mayor Pro Tem Weste, City Manager Ken Striplin, and CEO and President of SCE Steve Powell.
Councilmember Ayala commented on the grand opening of McDonald’s in Newhall; attendance at a fundraising event for firefighters; and attendance at a patient support event for Circle of Hope. Councilmember Ayala also invited residents to attend Santa Clarita Dodger Day on Saturday, June 21.
Mayor Pro Tem Weste commented upon Santa Clarita Public Library’s Trail Tails children’s book series event featuring Sammy Clarita held at Duane R. Harte Park and the adoption of 17 dogs and one cat from the Castaic Animal Shelter during the event and asked the meeting to be adjourned in memory of Jack Lilley and Allen Hohnroth.
Councilmember Gibbs commented on the Animal Care Grant Program’s second year in service and reminded interested parties that applications are due May 15.
Councilwoman McLean requested, and received unanimous concurrence from Council, for a five-signature letter of support to help address the shortage of deputies in the Los Angeles County Sheriff’s Department; commented on her attendance at the Sister Cities meet-and-greet event; spoke of her membership in the Animal Care Grants Ad Hoc Committee; and recapped the 9th Annual Youth Arts Showcase at the Newhall Community Center.
Mayor Miranda commented on the Senses Block Party that took place on March 20 and shared upcoming Senses themes over the next few months.
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Minutes Acceptance: Minutes of Mar 25, 2025 6:00 PM (Consent Calendar)
CONSENT CALENDAR
All items approved except Items 3 and 8, which were pulled for separate votes.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jason Gibbs, Councilmember
SECONDER: Laurene Weste, Mayor Pro Tem
AYES: Ayala, Miranda, Gibbs, McLean, Weste
ITEM 1
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the March 11, 2025, Regular Meeting
ITEM 2
CHECK REGISTER NO. 06
Check Register No. 06 for Period 02/07/25 through 02/20/25 and 02/27/25. Electronic Funds Transfers for the Period 02/10/25 through 02/21/25.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 06.
ITEM 4
VISTA CANYON WATER FACTORY OPERATIONS AND MAINTENANCE CONTRACT Council Consideration to award a three-year contract to Geosyntec Consultants, Inc. for water testing services at the Vista Canyon Water Factory.
RECOMMENDED ACTION:
City Council:
1. Award a three -year contract to Geosyntec Consultants, Inc., for water testing services in the amount of $482,822 and authorize a contingency in the amount of $48,282, for a total contract amount not to exceed $531,104.
2. Appropriate a one-time expenditure of $112,052 from the Vista Canyon Wastewater Standby fund balance (Fund 368) per attached Exhibit A, effective Fiscal Year 2024-25.
3. Appropriate an ongoing expenditure of $250,000 from the Vista Canyon Wastewater Standby fund balance (Fund 368) per attached Exhibit A, effective Fiscal Year 2025-26.
4. Authorize the City Manager or designee to execute up to two additional, one-year renewal options, plus an adjustment consistent with the appropriate Consumer Price Index for Los Angeles, Riverside, and Orange County adjustments, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
5. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
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Minutes Acceptance: Minutes of Mar 25, 2025 6:00 PM (Consent Calendar)
ITEM 5
PURCHASE OF BIG BELLY TRASH AND RECYCLING SOLAR COMPACTOR UNITS The Environmental Services division is seeking Council consideration to approve the purchase of seven Big Belly Solar Trash and Recycling Units for placement at City parks to continue standardizing the collection of recyclables and waste.
RECOMMENDED ACTION:
City Council:
1. Approve the purchase, through Waxie Sanitary Supply, of seven Big Belly Solar Trash and Recycling Units, using the appropriated budget from the Construction and Demolition Forfeiture funds and the City/County Beverage Container Payment Program grant from CalRecycle in the amount not to exceed $81,065.
2. Authorize the City Manager or designee to execute all documents subject to City Attorney approval.
ITEM 6
COVENANT AND ENVIRONMENTAL RESTRICTION ON ASSESSOR PARCEL NUMBERS 2861-062-900 & 2861-062-902 (MCBEAN TRANSIT CENTER) City Council consider accepting a covenant and environmental restriction from the California Regional Water Quality Control Board, Los Angeles Region.
RECOMMENDED ACTION:
City Council approve and authorize the City Manager or designee to accept a covenant and environmental restriction from the California Regional Water Quality Control Board, Los Angeles Region, as described and shown in Exhibit A.
ITEM 7
LICENSE AGREEMENT WITH WHITTAKER CORPORATION AND EHS SUPPORT LLC City Council consideration of a 10-year license agreement with Whittaker Corporation and EHS Support LLC.
RECOMMENDED ACTION:
City Council authorize the City Manager or designee to execute all documents for the license agreement with Whittaker Corporation and EHS Support LLC, in a form approved by the City Attorney.
ITEM 9
PARCEL MAP, ACCEPTANCE/REJECTION OF IRREVOCABLE OFFERS OF DEDICATION FOR PARCEL MAP NO. 80287 (TANNAHILL AVE.)
Pursuant to Section 66474.1 of the Subdivision Map Act, City Council consider approving Parcel Map, accept and reject offers of dedication, for Parcel Map No. 80287 (Tannahill Ave.). The map is for subdivision purposes and is located on the east side of the City of Santa Clarita, in the Sand Canyon area.
RECOMMENDED ACTION:
City Council:
1. Approve Parcel Map for Parcel Map No. 80287.
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Minutes Acceptance: Minutes of Mar 25, 2025 6:00 PM (Consent Calendar)
2. Accept on behalf of the public, the offer of dedication and grant of the easements for public use and trail purposes.
3. Reject the irrevocable offer of dedication and grant of easements for public use of the private and future street easements and improvements.
4. Make findings as follows: This map is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.
5. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Parcel Map for Parcel Map No. 80287, which indicates all special assessments levied by the City of Santa Clarita are paid.
6. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of Parcel Map for Parcel Map No. 80287, which embodies the approval of said map and the acceptance and rejection of the dedications shown thereon.
7. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of Parcel Map for Parcel Map No. 80287, which provides for verification that the map is technically correct.
8. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of Parcel Map for Parcel Map No. 80287, which provides for verification of substantial conformance with the Tentative Parcel Map and all provisions of local ordinances and state laws applicable at the time of approval.
9. Find Parcel Map for Parcel Map No. 80287 exempt from review under the California Environmental Quality Act pursuant to Guideline 15061(b)(3) because the subdivision does not include any proposed development or construction.
ITEM 10
2024-25 CONCRETE REHABILITATION PROGRAM AND ADA ACCESS RAMPS, PROJECTS M0156 AND D0005 - PLANS, SPECIFICATIONS, AND CONSTRUCTION
CONTRACT
This item considers awarding a construction contract for the 2024-25 Concrete Rehabilitation Program and Americans with Disabilities Act (ADA) Access Ramps projects. These projects will improve existing sidewalk and access ramps.
RECOMMENDED ACTION:
City Council
1. Approve the plans and specifications for the 2024-25 Concrete Rehabilitation Program, Project M0156, and 2024-25 ADA Access Ramps, Project D0005.
2. Award the construction contract to MSH Development Group Inc., in the amount of $593,325 and authorize a contingency in the amount of $59,300 for a total contract amount not to 3 Packet Pg. 17
Minutes Acceptance: Minutes of Mar 25, 2025 6:00 PM (Consent Calendar)
exceed $652,625.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
ITEMS PULLED FOR A SEPARATE VOTE
ITEM 3
STATE LEGISLATION: AB 271, AB 875, AB 1022, SB 264, AND SB 265 The following state legislative items were presented to the City Council Legislative Committee on March 5, 2025, and are being presented to the City Council for consideration to adopt a position: AB 271 (Hoover), AB 875 (Muratsuchi), AB 1022 (Kalra), SB 264 (Valladares), and SB 265 (Valladares).
RECOMMENDED ACTION:
City Council:
1. Support AB 271 (Hoover), AB 875 (Muratsuchi), SB 264 (Valladares), and SB 265 (Valladares).
2. Oppose AB 1022 (Kalra).
3. Transmit position statements to the authors of the bills, Santa Clarita’s state legislative delegation, appropriate legislative committees, Governor Newsom, and other stakeholder organizations.
Councilmember Gibbs shared his appreciation of Senator Valladares’ bills brought forward regarding impersonating first responders and commented that the Legislative Committee had concerns with Assembly Bill (AB) 875 as written and its application in the community.
Councilmember Gibbs made a motion to support the recommended action, with the exception of AB 875, that could be reviewed again at a future Legislative Committee meeting.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jason Gibbs, Councilmember
SECONDER: Patsy Ayala, Councilmember
AYES: Ayala, Miranda, Gibbs, McLean, Weste
ITEM 8
DOCKWEILER DRIVE EXTENSION, PROJECT S3023 - DESIGN CONTRACT
MODIFICATIONS
This item considers extending the current contracts to provide design services for the Dockweiler Drive Extension project. The project includes design of Dockweiler Drive from the existing terminus to 13th Street and Railroad Avenue.
RECOMMENDED ACTION:
City Council:
1. Extend the current design contract and authorize an increased expenditure authority for 3 Packet Pg. 18
Minutes Acceptance: Minutes of Mar 25, 2025 6:00 PM (Consent Calendar) design services with MNS Engineers, Inc., in the amount of $1,668,812 and authorize a contingency in the amount of $166,881, for a revised total contract amount not to exceed $4,882,236.
2. Extend the current design services agreement and authorize an increased expenditure authority for design services with Southern California Regional Rail Authority, in the amount of $301,400 and authorize a contingency in the amount of $30,140, for a revised total contract amount not to exceed $572,935.
3. Appropriate one-time funds in the amount of $2,100,000 from the Via Princessa Bridge and Thoroughfare Fund (Fund 453) to expenditure account S3023453-516101, Dockweiler Drive Extension.
4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
Mayor Pro Tem Weste recused herself due to conflicts of interest; left the dais for the duration of this item; and returned at 7:27 p.m. for the remainder of the Consent Calendar.
Addressing the Council in opposition were Linda Townsley and Joe Morelli.
Addressing the Council in a neutral position was Peggy Cannistraci, representing Placerita Canyon Property Owners Association.
The Council discussed the project’s costs, entitlements, benefits to the City, funding sources, future potential, and downsides of delay.
Mr. Striplin responded that the roadway would cost approximately $50 million and commented upon the different funding levels from various sources; added that The Master’s University is responsible for grading part of a roadway, at an estimated cost of $8-12 million; and confirmed no monies are being taken from any other project for funding this project.
Mr. Striplin commented that the current design could accommodate a future project for whatever company succeeds Shadowbox; that simulations show an impact of approximately 14,000 cars per day on the roadway; and that the urgency for the project was a discretionary decision of the Council. Mr. Striplin went on to comment that the fees a new developer would pay would depend on the land use and that the impact for delay would be an increase in cost due to inflation; that the design is currently approved, and a new land use would require new approvals, including approvals from SCE and Southern California Regional Rail Authority (SCRRA), which may delay the road approximately three to five years.
Councilmember Ayala commented upon the investment benefit of having an additional roadway for emergency purposes.
Councilwoman McLean stated she does not oppose any new road or development as long as it does not negatively impact any neighborhood.
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Minutes Acceptance: Minutes of Mar 25, 2025 6:00 PM (Consent Calendar)
Councilwoman McLean made a motion to temporarily table the item, in the short term, to a future date in order to have more certainty as to what kind of design is needed and the possibility of not needing the $2.1 million from the B&T District; motion failed without a second following Councilmember Gibbs comments and additional discussion on entitlements, funding, impacts of delaying, and inflation costs.
RESULT: APPROVED [3 TO 1]
MOVER: Jason Gibbs, Councilmember
SECONDER: Patsy Ayala, Councilmember
AYES: Ayala, Miranda, Gibbs
NAYS: McLean
RECUSED: Weste
PUBLIC PARTICIPATION II
There were no additional requests to speak received.
ADJOURNMENT
Mayor Miranda adjourned the Regular Meeting in memory of Jack Lilley and Allen Hohnroth at 7:31 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
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Minutes Acceptance: Minutes of Mar 25, 2025 6:00 PM (Consent Calendar)
Agenda Item: 4
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 8, 2025
SUBJECT: CHECK REGISTER NO. 07
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston
RECOMMENDED ACTION
City Council approve and ratify for payment the demands presented in Check Register No. 07.
BACKGROUND
Check Register No. 07 for the Period 02/21/25 through 03/06/25 and 03/13/25 in the aggregate amount of $10,808,219.90 inclusive of Electronic Funds Transfers for the Period 02/24/25 through 03/07/25 in the aggregate amount of $1,400,680.18.
FISCAL IMPACT
Adequate funds are available in the budgeted expenditure accounts to support the Check Register payments.
ATTACHMENTS
Memo - Check Register No. 07
Check Register No. 07 (available in the City Clerk's Reading File) 4 Packet Pg. 21
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Attachment: Memo - Check Register No. 07 (Check Register No. 07)
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Attachment: Memo - Check Register No. 07 (Check Register No. 07)
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Attachment: Memo - Check Register No. 07 (Check Register No. 07)
Agenda Item: 5
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 8, 2025
SUBJECT: REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT
AGREEMENT
DEPARTMENT: Administrative Services
PRESENTER: Andrew Adams
RECOMMENDED ACTION
City Council:
1. Approve revisions to the Reciprocal Easement Agreement with the Tesoro Del Valle Homeowners Association, associated with the Tesoro Adobe Park.
2. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval.
BACKGROUND
In May 2005, Montalvo Properties LLC (Montalvo) transferred ownership of Tesoro Adobe Park to the County of Los Angeles (County). Subsequently, the County, Montalvo, and the Tesoro Del Valle Master Homeowners Association (Master Association) entered into a Reciprocal Easement and Joint Use Agreement.
On August 23, 2022, as part of the Tesoro Del Valle annexation, the City Council approved the Park Transfer Agreement and an Amended Reciprocal Easement and Joint Use Agreement, replacing the County with the City of Santa Clarita (City). The agreement included provisions for joint use of the park and required the Master Association to contribute monthly dues for recreational programming.
At their meeting on April 25, 2023, the City Council authorized the execution of a revised agreement, narrowing the scope to solely focus on maintaining reciprocal access for parking and ingress/egress and removing the "Joint Use" provision, thereby eliminating the obligation for individual Tesoro property owners to pay monthly fees for recreational programming or be involved in programming initiatives.
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The Master Association has since requested minor changes to the agreement, necessitating further City Council approval. The primary changes requested by the Master Association include updating the insurance and indemnification clauses to ensure reciprocal requirements for both parties, memorializing that the City will not assess the monthly dues for recreational programming associated with the previous agreement with the County and clarifying the acceptable use of the Historic Site in relation to the City Noise Ordinance.
These changes have no material impact to the agreement approved by the Council in April 2023.
As a result, staff recommends approving the requested revisions as detailed in the attachment labeled “Revised Agreement.”
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Sufficient funds for the operation, maintenance, and programming of Tesoro Adobe Park were appropriated through the adoption of the annual budget.
ATTACHMENTS
Revised Agreement
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1 RECORDING REQUEST BY:
WHEN RECORDED RETURN TO:
Kelly G. Richardson, Esq
Richardson Ober LLP
234 E. Colorado Blvd. #800
Pasadena CA 91101
--------------------------------------------------------------------------------------------------------------------- Documentary Transfer Tax $ -0-
(Value and consideration is less than $100.00)
RECIPROCAL EASEMENT AGREEMENT
THIS RECIPROCAL EASEMENT AGREEMENT dated , __________2025 (this ‘Agreement’), is made by and among Tesoro del Valle Master Homeowners Association, a California nonprofit mutual benefit corporation (“Master Association”), and the City of Santa Clarita, a body corporat e and politic (“City”), ( City and the Master Association to be individually referred to herein as, “ Party” and collectively refer to herein as, “ Parties”), with respect to the following:
A. Whereas on May 9, 2005, a Donation Agreement (“Agreement”) was entered into by and between Montalvo Properties LLC, a Califor nia limited liability company (“Donor”) and the County of Los Angeles, a body corporate and politic (County) conveying Donor’s rights, title and interest in and to the Adobe Ranch House (“Historical Site” or “Donated Parcel”) and all adjacent adobe and wood-frame structures (collec tively, the “Historical Structures” or “Tesoro Adobe Park”) to the County except for all rights, title and interest in and to the water and water rights related to the Donated Parcel, and subject to the reciprocal parking easement in accordance with the terms of such agreement.
B. Whereas, on May 20, 2005, the County, Donor and Tesoro Del Valle Master Home Owners Association (“Master Association”) entere d into a Reciprocal Easement and Joint Use Agreement regarding Tesoro Adobe Park, a public park owned and operated by the County.
C. Whereas, on September 6, 2022, the Count y Board of Supervisors executed an amended Reciprocal Easement and Joint Use Agreement with Montalvo Properties LLC, the Master Association and the City of Santa Clarit a (City), for the purpose of replacing the County with the City.
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Attachment: Revised Agreement (REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT) 2 D. Whereas, on January 18, 2023, the Mast er Association, vi a FirstService Residential, confirm
ed the Donor (Montalvo Properties LLC) is no longer an existing entity .
E. City is the owner of that certain real property located in the County of Los Angeles, more particularly described on Exhibit A . attached hereto and inco rporated herein by this reference (the “Historical Site”), upon which is located an adobe ranch house, four other adobe structures and one wood-frame structure (collectively, the “Historical Structures”). City is obligated to operate, maintain and preserve the Historical Structures and the Historical Site described in the Preservation Covenant ( “Preservation Covenant”) which was recorded against the Historical Site concurrently with the grant deed (Document #20221139607) conveying title to City. By separate documentation, the maintenance and operation of the Hist orical Site and the Historical Structures will continue to be maintained and funded by the existing Landscape Maintenance District, Zone T76 (Tesoro Adobe Park) previously formed and subsequently transferred to City concurrent to the completion of the Tesoro Del Valle annexation.
F. The Master Association and City desire to grant reciprocal nonexclusive easements over and across portions of the Hist orical Site and that portion of the Master Common Area Lot (the “Master Common Area Easement Area”), more particularly depicted on Exhibit B, attached hereto and incorporated herein by reference.
NOW, THEREFORE, the Parties hereto declare that the Historical Site and the Master Common Area Lot are hereby made subject to th e easements, covenants, uses, restrictions, conditions, rights, burdens, benefits and other agreements hereinafter described with the intention that the same shall run with the land and shall be binding upon the Parties and shall inure to the benefit of subsequent owners thereof, upon and subject to the provisions hereof as follows:
1. Reciprocal Easements for Parking and Vehicular and Pedestrian Ingress and Egress.
1.1 Grant of Easem
ents. Master Association hereby creates, establishes and grants a nonexclusive easement (the “ Master Common Area Easement ”) over and across the Master Area Easement Area to and for the benefit of and as an appurtenance to the Historical Site for parking purposes and vehicular and pedestrian ingress and egress. City hereby creates, establishes and grants a nonexclusive easement (the “Historical Site Easement”) over and across that portion of the Historical Site depicted on the attached Exhibit C (the “Historical Site Easement Area”) to and for the benefit of and as an appurtenance to the Mast er Common Area Lot for parking purposes and vehicular and pedest rian ingress and egress. The Master Common Area Easement Area and the Historical Site Easement Area are collectively referred to herein as, the “Easement Areas”. The easements granted herein shall continue fo r as long as the Historic al Site is used in accordance with the terms and provisions of the Preservation Covenant.
1.2 Maintenance of Master Common Area Easement Area. The Master Association shall at all times, at its sole expense, maintain the Master Common Area Easement Area in a neat, clean, safe and attractive condition.
1.3 No Interference. Neither the Master Association nor the City shall permit any
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Attachment: Revised Agreement (REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT) 3 uses within the Easement Areas which materially interfere with the quiet enjoyment of, and access to and from, the Historical Site and/or the Master Common Area Lot. The City will require users of the Historical Site to comply with the City's noise ordinance, enforcing it as needed in response to any violations.
2. Required Insurance.
2.1 By City. City shall at all times maintain in full force and effect comprehensive, broad form, general liability insurance that shall protect against claims and liability for personal injury, death, and/or property damage arising from the use and/or condition of the Historical Site, the improvements thereon, and/or any abutting public right-of-w ay owned and controlled by the city, in an amount not less than $1,000,000 per occurrence , two million dollars ($2,000,000) general aggregate. City shall deliver certificates periodically to the Master Association that provide evidence that such insurance has not lapsed or b een materially changed and the same is and will remain in full force and effect for at least one (1) year from the date of th e certificate. In lieu of commercial insurance, the City shall retain the right to self-insure all or any portion of its insurance obligations herein.
2.2 By the Master Association. The Master Association shall at all times and at its sole cost and expense maintain in full force and effect comprehensive, broad form, general liability insurance that shall protect against claims and liability for personal injury, death, and/or property damage arising from the use and/or condition of the Master Common Area Easement Area, the improvements thereon, and/or any abutting public right-of-way, and it shall provide combined single limit protection of at least one million dollars, ($1,000,000) per occurrence, two million dollars ($2,000,000) general aggregate. Such insurance shall be carried only with responsible insurance companies licensed to do business in California. The Master Association shall deliver certificates periodically to the City that provide evidence that such insurance has not lapsed or been materially changed and the same is and will remain in full force and effect for at least one (1) year from the date of the certificate, it being the Master Association’s obligation to ensure that the City always has evidence that such required insurance coverage is at all times in force and effect.
3. Indemnification.
3.1 Master Association. The Master Association shall be responsible for all damages to persons or property that occur as a result of Master Association, or its officers, agents, employees, independent contractors, and volunteers’ fault or negligence in connection with Master Association’s participation in the exercise of use rights conveyed under this AgreementActivity. Further, Master Association shall indemnify and save harmless the City, its officers, agents, employees, independent contractors, and volunteers from all claims, suits, or actions of every name, kind, description, brought for, or on account of, injuries to or death of any person or damage to property arising from or related to the fault or negligence of Master Association, its officers, agents, employees, independent contractors, and volunteers in connection with the exercise of use rights conveyed under this AgreementActivity.
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Attachment: Revised Agreement (REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT) 4 3.2 City. The City shall be responsible for all dam ages to persons or property that
occur as a result of City, or its officers, ag ents, employees, independent contractors, and volunteers’ fault or negligence in connection with City’s participation in the exercise of use rights conveyed under this agreement. The City shall indemnify and save harmless Master Association, its officers, management, agents, employees, independent contractors, and volunteers from all claims, suits, or actions of every name, kind, description, brought for, or on account of, injuries to or death of any person or damage to the property arising from or related to the fault or negligence of the City, its officers, agents, employees, independent contractors, and volunteers in connection with the exercise of use rights conveyed under this AgreementActivity.
4. Defaults, Rem
edies. If any Party hereto shall be in breach or default of its covenants or obligations under this Agreement, then prior to exercising any right or remedy in connection therewith, the nondefaulting Party shall notify the defaulting Party of the occurrence of such breach or default, describing the particulars thereof, and shall demand that the same be fully cured within thirty (30) days after receipt of such notice. If, thereafter, such breach or default is not so fully cured, then the nondefaulting Party may exercise such rights and remedies available to it at law, in equity and/or hereunder including, by wa y of example only, specific performance and compensation for any damage caused by such breach or default.
5. Rights Cumulative, No Implied Waivers. Each of the rights and remedies available hereunder, at law or in equity are cumulative, and the exercise by any such Party hereto of one or more of such rights or remedies shall not preclu de such Party’s exercise, at the same time or different times, of any other right or remedy for the same or a ny other breach or default by the other Party. No waiver of any right, remedy, breach, default or other provision hereof shall be implied, and any such waiver shall be effective only if in writing and signed by the Party to be charged with such waiver. No waiver of any br each of any provision hereof shall be deemed a waiver of any subsequent breach whether of the same or another provision hereof.
6. Time of the Essence Construction. Time is of the essence of each and every provision hereof. Use of the neuter shall include the masc uline and feminine, the singular shall include the plural, and vice versa.
7. Notices. Any notice, demand or other communication which any Party may be required or may wish to give to another Party shall be in writing and shall be addressed to said other Party at the address listed below. Any such notice so addressed shall be deemed delivered upon receipt if delivered personally or by courier service or on the third (3rd) business day after deposit into the U.S. mail if sent by certified mail, postage prepaid, return receipt requested. If any Party wishes to change its address for the receipt of any notice hereunder, then such owner shall notify the other owner of such address change in accordance with the provision of this Section.
If to City:
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Attachment: Revised Agreement (REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT) 5 City of Santa Clarita
23920 Valencia Boulevard
Santa Clarita, CA 91355
Attention: Ken Striplin, City Manager
If to Master Association:
Tesoro Del Valle Master Association
Attention: Sabrina Hart-Neve
First Service Residential
25115 W. Avenue Stanford, Suite B-200
Santa Clarita, CA 91355
Email – [email protected]
Copy to:
Kelly Richardson Esq.
Richardson Ober LLP
234 E. Colorado Blvd. #800
Pasadena, CA 91101
Email – [email protected]
8. Entire Agreement. This Agreement, together with the Exhibits attached hereto and forming a part hereof, constitutes the entire agreement among the Parties with respect to the matters covered herein and supersedes any prior negotia tions, understandings or agreements with respect to the matters contemplated hereby.
9. Exhibits Incorporated. Each of the Exhibits attached hereto are incorporated herein and made a part of the Agreement.
10. Amendments, Waivers in Writing. This Agreement may not be amended or altered except by a written instrument signed by each of the then-owners of fee title to the Historical Site and the Master Common Area Lot.
11. Severability. Should any term, part, portion or provision of this Agreement or any application hereof to any person or circumstance be held to be ill egal, invalid or in conflict with any applicable law, rule or regulation, then the validity of the remaining terms, part, portions and provisions hereof and the applicat ion hereof to other persons or circumstan ces shall be deemed severable, and the same shall remain enforceable and valid to the fullest extent permitted by law.
12. Covenants Running with the Land. The Parties hereto do hereby agree to the provisions hereof on its own behalf and on behalf of the s ubsequent owners of the Historical Site and the Master Common Area Lot, it being intended that the Agreement and its provisions shall run with
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Attachment: Revised Agreement (REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT) 6 the land, shall be binding upon, and shall inure to the benefit of the Parties hereto and each such subsequent owner of the Historical Site and the Master Common Area Lot.
13. Counterpart. This Agreement may be executed in counterparts, each of which shall be an original, but all of which together shall constitute one and the same agreement.
14. Supersedes Prior Agreements. This Agreement shall supersede and replace all prior agreements and understandings, oral or written, between the Master Associ ation and the City including the original Reciprocal Easement and Joint Access Agreement (Recorded No. XXXX) and Amended Reciprocal Easement and Joint Access Agreement (Recorded No. XXXX).
Waiver of Provisions of Master Association CC&R Section 5.18. City waives any claim to benefit, enforce, or otherwise collect the fee described in Master Association CC&R Section 5.18 outlined in Exhibit D.
IN WITNESS WHEREOF, the Parties hereto ha ve caused this Agreement to be executed by its duly authorized officer(s), agents(s) or re presentative(s) as of the date first written above.
DATED:___________________ City of Santa Clarita
By: _______________________________
Name: _____________________________
Title: ______________________________
DATED:___________________ “Master Association”
Tesoro del Valle Master Homeowners
Association, a California nonprofit mutual
benefit corporation.
By: _______________________________
Name: _____________________________
Title: ______________________________
By: _______________________________
Name: _____________________________
Title: ______________________________
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Attachment: Revised Agreement (REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT) 7 Exhibits:
A: Description of Historical Site
B: Depiction of Master Common Area Easement Area
C: Depiction of Histor ical Site Easement Area
D: Master Association CC&R Section 5.18
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Attachment: Revised Agreement (REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)
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Attachment: Revised Agreement (REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)
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Attachment: Revised Agreement (REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)
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Attachment: Revised Agreement (REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)
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Attachment: Revised Agreement (REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)
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Attachment: Revised Agreement (REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT) (a) Any Condominium or Lot having no completed structural improvements for human occupancy shall be exempt from the payment of that porti on of any assessment that is assessed for the purpose of defraying expenses and reserves directly attributabie to the existence and use of the structural improvement. For example, such exemption may indude, without limitation, the following improvements, among others: (i) roof replacement, (ii) exterior maintenance, (iii) walkway and carport lighting, (iv) refuse di_sposal, (v) cable television, (vi) . private alley, and (vii) dorr.iestic water supplied to living units. Such exemption shall be in effect . until the first to occur of the following events: (i) recordatiori of a notice of corrtpletion of the structural improvements; (ii) occupation ·or· use of the Condominium or Lot, pursuant to a certificate of occupancy or (iii) completion of all elements of the residential structures that the Association is obligated to maintain. .
(b) Furthermore, neither Declarant nor any other Owner shaU be obligated to · pay any portion of any assessment_ which is for the puipose of defraying experises and est~blishi_ng reserves directly attributable to the existence and use of a common facility (including ·any Master Common Area) that is not complete at the time assessments commence.
Any such exemption for the payment. of assessments shall be in effect only until ·a· notice of completiori ofsaid comnion facility has been recorded or said commori facility has been-placed into use, whichever shall firstoccur.
Section 5.17 Stabilization of Annual Assessments. If the annexation ofAssociatioh Property results in an ineniase in annual · assessments, the Association shaU be ol>ligated to collect such increased annual asses~ments and. accept title to and assurne· maintenance responsibility for such Association Property. However, to minimize the need for frequent adjustments in the amount of · annual assessments duriri.g the development of the Property, the Board may stabilize the amount of annual assessments invoiced to Owners at a level amount calculated to defray the expenses of the Ass.ociation during · the time the annual assessments are fluctuating due to the periodic annexation of Project Units and Master Common Area by Declarant. and/or a Merehant Builder.
Further, düring the period, if any, that Declarant has obtained approval from the Departinent of Real Estate for a Ievel assessinent budgeting program ("Level Assessment Budgeting Program") and such program is in effect, the Board shall set up and follow the following fiscal controls:
5.17.1 A separate account (the "Cumulative Suipius Fund Account") shaU be set up to house any cumuJative suiplus resulting from the Level Assessment Budgeting Program.
5.17.2 The Cumulative Suipius Fund Account shall only he used for the funding of the regular assessments in a given fiscal year.
5.17.3 The annual report described in Seetion 6.4 of this Declaration shall inelude a review or test of the Level Assessment Budgeting Program to ensure that adequate regular assessments are being eolleeted.
Section 5.18 Assessments Re: Historical Site. Toe initia] monthly assessmeilt per Project Unit to be paid to the Assoeiation and paid by the Association to the Historical Site Owner for maintenance and operation of the Historical Site shall be equal to Ten Dol1ars ($10.00) per month per Projeet Unit~ whieh amount may be changed from time to time in accordance with the \\Finn\3\docs\Jnontalvo.tesoro\Mastcr CC&Rs.023C.doc 3 5 EXHIBIT "D"
Historical Site Assessment Language from Master
Association CC&R Section 5.18
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Attachment: Revised Agreement (REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT) . provisions of the Reciprocal Easement and Joint Use Agreement, but in no event shall exeeed Ten Dollars ($10.00) per month per Projeet Unit. Such assessment shall be in addition to any assessments paid to an LLAD which may he formed to operate and maintain the Historical Site.
ARTICLE6
ACCOUNTINGS
Section 6.1 Books and Records. Toe Association shall maintain hooks of account of all its receipts and .expenditures. Each Owner shaU be entitled at reasonable titnes to inspeet the hooks andreeords ofthe Association at its offices and to have sueh hooks and records examined at sueh Owner's expense hy an attomey or an accountant representing such Owner. Sueh Owner may make excerpts or copies of such books and reeords or portions thereof, and each such Owner, at his own expense, shall have the right to have such hooks independently audited by an aeeountant.
Section 6.2 Budget.
6.2.1 Exeept as provided in Seetion 6.2.2, a pro forma operating statement and budget (eolJeetiveiy„the "Budget") for eaeh fiseal year shall he prepared and distrjquted to each Owner not less than forty-five (45) calendar days nor more than sixty (60) c:alendar days prior to the heginning ofthe fiscal year. Toe Budget shall eontain the following information: · (a) The estimated revenue and expenses of the Assoeiation for the upcoming fiscal year on an accrual basis; ·
(b) A summary of the Association 's reserves based upon . the most reeent review or study eonducted pursuant to Section 6.2.4 below, which shall he printed in boid type and inelude all of the following:
(i) The current estimated replacement eost, estimated remaining life, and estimated useful life of each major eomponent within the Master Common Area; (ii) As of the end of the fiscal year for which the study is prepared:
(A) The current estimate of the amount of eash reserves necessary to repair, replace, restore, or maintain the major components within the Mastet Common Area;
(B) The current amount of accumulated cash reserves actually set aside to repair, replace, restore or maintain major components within the Master Common Area;
(iii) The percentage tha.t the amount determined for purposes of clause (B) of subparagraph (ii) above is of the amount determined for purposes of clause (A) of subparagraph (ii) above;
\\Firm\3\docs\montalvo.tesoro\Master CC&Rs.o23C.doc 36
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Attachment: Revised Agreement (REVISIONS TO THE TESORO ADOBE RECIPROCAL EASEMENT AGREEMENT)
Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 8, 2025
SUBJECT: ENVIRONMENTAL IMPACT REPORT FOR WILEY CANYON
DEVELOPMENT PROJECT (MASTER CASE 20-238) - CONTRACT
MODIFICATIONS
DEPARTMENT: Community Development
PRESENTER: Erika Iverson
RECOMMENDED ACTION
City Council:
1. Authorize an increased expenditure authority for the environmental consultation with Dudek contract for the preparation of the Wiley Canyon Development Project Environmental Impact Report (Master Case 20-238) from $335,200 to $371,450 and include a contingency in the amount of $18,572, for a total contract amount not to exceed $390,022.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Wiley Canyon Development Project (Project), Master Case 20-238 is a request by Wiley Canyon, LLC, (applicant) to develop a mixed-use project consisting of a four-story senior living facility, ground-floor commercial, and 379 apartment units within three planning areas on an approximately 31-acre site east of Interstate 5 and west of Wiley Canyon Road, between Hawkbryn Avenue and Calgrove Boulevard in the community of Newhall, as shown on the attached aerial map. The property is located in the Mixed Use Neighborhood zone and is within the Calgrove Corridor/Smiser Ranch area, which has a maximum allowable development of 830,000 square feet, as identified in the City of Santa Clarita’s (City) General Plan.
The Project was formally submitted on October 28, 2020, and requires an environmental review under the California Environmental Quality Act (CEQA). Based on anticipated impacts associated with the Project, and CEQA requirements, an Environmental Impact Report (EIR) was deemed necessary. Since the City does not have the in-house expertise or resources available 6 Packet Pg. 41
to complete an EIR. City staff solicited proposals from qualified firms to prepare the EIR in August 2021.
On November 9, 2021, the City Council awarded the environmental consultation contract to Dudek for a total contract amount not to exceed $263,956.
Dudek has since prepared a Draft EIR, which has been circulated for public review and presented/discussed at two public hearings held by the Planning Commission. At the last Planning Commission hearing, held in June 2024, the Planning Commission continued the public hearing to a date uncertain to allow the applicant time to address their requests for more information and to complete responses to public comments on the Draft EIR.
Due to the high number of individual comments that were submitted on the Draft EIR, additional work was necessary, which required the Dudek contract to be updated. On August 27, 2024, the City Council approved an amendment to the Dudek contract, increasing the contract amount to $335,200 plus authorization for a ten-percent contingency of $33,520.
Since that time, the applicant team, inclusive of the technical consultants, has been unable to provide responses to comments on the technical reports that must be addressed as part of the Final EIR. Additionally, the applicant has decided to revise the Project in response to Planning Commission comments, as well as comments received by the public. As a result, the scope of work for Dudek needs to be amended, as described below, to address all outstanding comments and to finalize the EIR.
CONTRACT AMENDMENT
The original proposal for the preparation of the EIR, and the subsequent contract amendment, assumed that responses to comments on the technical studies prepared by the applicant team would be addressed by the technical consultants who prepared the reports; however, the applicant team is unable to provide responses to comments on their technical reports. The City’s consultant, at the cost of the applicant, will have to prepare responses that the applicant’s consultant team is unable to address, including Air Quality and Greenhouse Gas Emmission, Biological Resources, Jurisdictional Resources, Geology and Soils, Hazards and Hazardous Materials, Hydrology and Drainage, and Noise.
Additionally, further site plan changes were not contemplated when the previous amendment was considered. Another project alternative will be analyzed as a result of the applicant’s latest changes to the Project. This additional work cannot be completed within the available contingency funds that have already been authorized by the City Council.
The applicant’s project changes, the Final EIR with responses to all the comments received on the Draft EIR, and the additional analysis for another project alternative will be considered by the Planning Commission at a future hearing if this amendment is approved.
The outstanding comments on technical reports require a response in the Final EIR and the revisions to the site plan, resulting in the additional work to be done by the consultant and therefore, the need to update the contract with Dudek. The updated total cost of the Dudek 6 Packet Pg. 42
proposal is $371,450, an increase of $36,250. City staff has included a five-percent contingency for $18,572, for a total contract amount not to exceed $390,022.
The applicant is responsible for all costs associated with the preparation of the EIR, including the additional costs of this proposed amendment. The applicant will deposit the additional funds into a trust account to be maintained by the City. Any unspent funds would be returned to the applicant following completion of the Project review and public hearing process.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
There is no fiscal impact associated with this item. All costs associated with the preparation of the EIR for the Wiley Canyon Development Project will be the responsibility of the applicant.
ATTACHMENTS
Dudek Change Order 2
Aerial
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MARCH 2025 1
March 11, 2025
Erika Iverson
Senior Planner
City of Santa Clarita Planning Division
23920 Valencia Boulevard, Suite 140
Santa Clarita, CA 91355
Subject: Change Order Request No. 2 the Wiley Canyon Project EIR Dear Erika Iverson:
This letter provides Dudek’s requested Change Order Number 2 (CO-2) to reflect the following: 1) additional effort required to support the Environmental Impact Report (EIR) pursuant to the California Environmental Quality Act (CEQA) for the proposed Wiley Canyon Project (Project); and 2) evaluation of a fifth project alternative for inclusion on the Final EIR. This CO-2 requests an augment to Task 5 related to the Responses to Comments effort required for the Final EIR.
In the proposal prepared for the Project, dated September 2021, for purposes of cost estimation Dudek assumed that comments received on technical items prepared by other team members would be addressed by the appropriate individual or firm who prepared the initial technical items for incorporation into the Final EIR. However, Dudek understands that the technical team members and firms who prepared a number of the technical analyses are not able to support this effort. As such, the City has requested that Dudek technical staff take over the responsibility for completed the technical analyses to support the Response to Comment and Final EIR effort.
The attached CO-2 and Cost Estimate are provided for your consideration. Please note, Dudek has adjusted billing rates since the original proposal in 2021; this Change Order request utilizes the current 2025 billing rates for Project team members. If you have any questions or comments, please contact Ms. Cobleigh by phone at 626.204.9829 or by email at [email protected]. Thank you.
Sincerely,
____________________________________
Nicole Cobleigh
Senior Project Manager
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Attachment: Dudek Change Order 2 (Wiley Canyon Development Project EIR Contract Amendment) TO: ERIKA IVERSON
SUBJECT: CHANGE ORDER REQUEST NO. 2 THE WILEY CANYON PROJECT EIR MARCH 2025 2
Scope of Work
TASK 5 FINAL EIR (AUGMENT)
Subtask 5.1 Draft Final EIR (Augment)
Dudek technical staff will review the comments from agencies, organizations, and individuals, conduct the necessary research, and then prepare responses to comments on technical analyses and reports prepared by other consultants on behalf of the Applicant team. The responses to be prepared are related to the following technical analyses and environmental topics:
Air Quality/Greenhouse Gas Emissions/Health Risk Assessment Biological Resources
Jurisdictional Resources
Geology and Soils
Hazards and Hazardous Materials
Hydrology, Water Quality, and Drainage
Noise
Transportation
Subtask 5.1 Assumptions
No new technical studies will be required.
Subtask 5.1 Deliverables
One (1) electronic copy of the Draft Final EIR for City staff review Subtask 5.2 Alternative 5 Evaluation
Dudek understands that the Project Applicant would like to have a fifth alternative evaluated for inclusion in the Final EIR. Upon receipt of a general description of, and conceptual plan for, this new alternative, Dudek will conduct a qualitative analysis of the new Alternative 5.
Subtask 5.2 Assumptions
No technical analyses will be required; the analysis will be qualitative in nature.
Subtask 5.2 Deliverables
Alternative 5 analysis added to the Final EIR
Cost Estimate
As shown in Attachment A, Cost Estimate, this Change Order request provides an itemized cost by staff and hourly rate for the amount of $36,250. All tasks will continue to be billed on a time-and-materials basis in accordance with the terms and conditions of our primary Agreement, dated December 16, 2021. This Change Order is provided to document the City’s written authorization to amend our existing Agreement. All other terms and conditions of the original Agreement between the City and Dudek remain in effect. Upon receipt of signed authorization from the City, work can continue in accordance with the requested CO-2.
6.a
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Attachment: Dudek Change Order 2 (Wiley Canyon Development Project EIR Contract Amendment) TO: ERIKA IVERSON
SUBJECT: CHANGE ORDER REQUEST NO. 2 THE WILEY CANYON PROJECT EIR
Attachment A
Project Team Role:Senior Specialist VSenior Specialist IIISenior Specialist IIProject Hydrogeologist IV/Engineer IVSr. Hydrogeologist I/Engineer IProject Director/ EnvironmentalSenior Specialist I Analyst VTeam Member:Nicole Cobleigh David Larocca Michael Cady Eric SchniewindAudrey Herschberger Mark Storm Sabita TewaniBrandon Whalen-CastellanosBillable Rate:$275.00 $250.00 $235.00 $215.00 $235.00 $300.00 $220.00 $155.00 Task 5.1 Draft Final EIR 8 24 20 10 8 10 36 116 $27,850Task 5.2 Alternative 5 Evaluation 8 40 48 $8,400Total Hours 16 24 20 10 8 10 36 40 164Total $4,400 $6,000 $4,700 $2,150 $1,880 $3,000 $7,920 $6,200 $36,250Dudek Labor Hours and RatesTOTAL DUDEK HOURSDUDEK LABOR COSTS
6.a
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Attachment: Dudek Change Order 2 (Wiley Canyon Development Project EIR Contract Amendment) Project Site
Wiley Canyon Mixed-Use Project
Assessor’s Parcel Numbers 2825-012-007, 2825-007-010, 2825-012-011, 2825-012-901, and 2825-012-902 N
6.b
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Attachment: Aerial (Wiley Canyon Development Project EIR Contract Amendment)