Agenda Item: 10
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 22, 2025
SUBJECT: 2024-25 OVERLAY AND SLURRY SEAL PROGRAM - OVERLAY A AND B, PROJECT M0157 - PLANS, SPECIFICATIONS, AND
CONSTRUCTION CONTRACTS
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the 2024-25 Overlay and Slurry Seal Program – Overlay A, Project M0157.
2. Approve the plans and specifications for the 2024-25 Overlay and Slurry Seal Program – Overlay B, Project M0157.
3. Find the 2024-25 Overlay and Slurry Seal Program is exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations Article 19 Section 15301.
4. Award the construction contract for the 2024-25 Overlay and Slurry Seal Program – Overlay A project to Sully-Miller Contracting Company, in the amount of $1,816,805 and authorize a contingency in the amount of $272,520, for a total contract amount not to exceed $2,089,325.
5. Award the construction contract for the 2024-25 Overlay and Slurry Seal Program – Overlay B project to Onyx Paving Company, Inc., in the amount of $5,826,000 and authorize a contingency in the amount of $873,900, for a total contract amount not to exceed $6,699,900.
6. Award the professional services contract to Twining, Inc., to provide project inspection, materials testing, and construction management support services for the 2024-25 Overlay and Slurry Seal Program, in the amount of $1,382,150 and authorize a contingency in the amount of $138,215, for a total contract amount not to exceed $1,520,365.
7. Award the professional services contract to Hunsaker and Associates, Los Angeles, Inc., to provide surveying and monument preservation services for the 2024-25 Overlay and Slurry Seal Program, in the amount of $746,464 and authorize a contingency in the amount of $74,646, for a total contract amount not to exceed $821,110.
8. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The annual overlay and slurry seal projects are an integral part of the City of Santa Clarita’s (City) Overlay and Slurry Seal Program. Each year, streets are evaluated and identified for the need for pavement preservation and rehabilitation treatments. The 2024-25 Overlay and Slurry Seal Program is divided into five projects: Overlay A, Overlay B, Overlay C, Overlay D, and Slurry Seal to resurface streets, seal cracks, and coat the surface of streets in various areas of the City. These treatments will provide a smoother ride for vehicles and reconstruct or extend the life of the roadway, depending on the type of treatment applied. If approved and awarded, staff anticipates that construction of the Overlay A and Overlay B projects will begin in May and be completed by November. A list of streets included in the Overlay A and Overlay B projects is shown on the attached Project Street List. The Overlay C, Overlay D, and Slurry Seal projects will be presented to the City Council for consideration of award at a later date. These projects support the Sustaining Public Infrastructure theme of the City’s five-year strategic plan, Santa Clarita 2025.
The 2024-25 Overlay and Slurry Seal Program is not subject to California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review projects that consists of the operation, repair, maintenance, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. This project meets the criteria for this exemption because the 2024-25 Overlay and Slurry Seal Program will be performing repairs and maintenance to existing streets.
Solicitation Process - Overlay A Construction Contract
An invitation to bid was published and circulated via the City’s e-procurement system, BidNet, on March 20, 2025. The City transmitted the solicitation to 2,452 vendors on BidNet, of which 41 vendors downloaded materials. A total of six bids were submitted and opened on April 2, 2025. The results of the bids are shown below.
Company Location Total Bid
Sully-Miller Contracting Company Brea, CA $1,816,805 Toro Enterprises, Inc. Oxnard, CA $1,851,751
R.C. Becker, Inc. Santa Clarita, CA $1,860,973
Granite Construction Company Ventura, CA $2,161,528 Onyx Paving Company, Inc. Anaheim, CA $2,318,000
C.A. Rasmussen, Inc. Santa Clarita, CA $2,338,951
Staff recommends the project be awarded to Sully-Miller Contracting Company, the lowest responsive and responsible bidder. This contractor possesses a valid contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. The bid proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.
While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsive and responsible bidder.
Solicitation Process - Overlay B Construction Contract
An invitation to bid was published and circulated via BidNet on February 18, 2025. The City transmitted the solicitation to 2,333 vendors on BidNet, of which 71 vendors downloaded materials. A total of five bids were submitted and opened on March 18, 2025.
Purchasing conducted a selection process in accordance with California Public Contract Code section 20103.8(d) which states that “The lowest bid shall be determined in a manner that prevents any information that would identify any of the bidders or proposed subcontractors or suppliers from being revealed to the public entity before the ranking of all bidders from lowest to highest has been determined.” This process was followed to ensure fairness when opening, reviewing, and determining the lowest responsive and responsible bidder.
After review of the bids by the project manager, the basis for award was the base bid only. The results of the bids are shown below.
Company Location Total Bid
Onyx Paving Company, Inc. Anaheim, CA $5,826,000
Sully-Miller Contracting Company Brea, CA $6,095,010 Toro Enterprises, Inc. Oxnard, CA $6,101,366
C.A. Rasmussen, Inc. Santa Clarita, CA $7,577,261
Granite Construction Company Ventura, CA $8,185,762
Staff recommends the project be awarded to Onyx Paving Company, Inc., the lowest responsive and responsible bidder. This contractor possesses a valid contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. The bid proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.
Solicitation Process - 2024-25 Overlay and Slurry Seal Program Inspection, Materials Testing, and Construction Support Services Contract
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified consulting firms to provide inspection, materials testing, and construction support services for the 2024-25 Overlay and Slurry Seal Program. The RFP was published and circulated via BidNet on February 5, 2025. The City transmitted the solicitation to 2,514 vendors on BidNet, of which 34 vendors downloaded the RFP. A total of three companies provided proposals for consideration by the closing date of March 7, 2025.
These proposals were reviewed and evaluated based on each company’s ability to meet the specific needs of the City. An evaluation panel, comprised of staff from the Public Works department, scored the responses using the following categories of weighted criteria:
• Recent experience in similar projects (20%)
• Understanding of key development items (20%)
• Quality of proposal/proposed services in relation to project scope (20%) • Schedule and availability (20%)
• Qualification of team and resources (15%)
• References (5%)
The evaluation panel scored the responses based on a 100-point scale, with the results outlined below:
Rank Company Location Score
1. Twining, Inc. Ventura, CA 97
2. RMA Group Rancho Cucamonga, CA 89
3. The Quality Firm Signal Hill, CA 81
In reviewing proposals, the evaluation panel awarded the highest score to Twining, Inc. The evaluation panel determined that the proposal from Twining, Inc., offered the best overall value to meet the inspection, materials testing, and construction support needs.
Twining, Inc., demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. Based on their experience with similar projects, and the completeness of their proposal for this project, staff recommends awarding the inspection, materials testing, and construction support services contract to Twining, Inc. The proposal is available in the City Clerk’s Reading File.
California Government Code 4526 prescribes the selection of architectural and engineering services to be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required and does not authorize the selection of professional architect and engineering services based on cost. City staff was able to reach an agreement with Twining, Inc., at a fair and reasonable price.
Solicitation Process - 2024-25 Overlay and Slurry Seal Program Surveying and Monument Preservation Services Contract
The City conducted an RFP to solicit proposals from qualified consulting firms to provide
surveying and monument preservation services for the 2024-25 Overlay and Slurry Seal Program. The RFP was published and circulated BidNet on February 6, 2025. The City transmitted the solicitation to 2,679 vendors on BidNet, of which 48 vendors downloaded the RFP, and one company provided a proposal for consideration by the closing date of March 10, 2025.
The proposal was reviewed and evaluated based on the company’s ability to meet the specific needs of the City. An evaluation panel, comprised of staff from the Public Works department, scored the response using the following categories of weighted criteria:
• Recent experience in similar projects (20%)
• Understanding of key development items (20%)
• Quality of proposal/proposed services in relation to project scope (20%) • Schedule and availability (20%)
• Qualification of team and resources (15%)
• References (5%)
The evaluation panel scored the response based on a 100-point scale, with the results outlined below:
Rank Company Location Score
1. Hunsaker and Associates, Los Angeles, Inc. Santa Clarita, CA 93
The evaluation panel determined that the proposal from Hunsaker and Associates, Los Angeles, Inc., met the City’s surveying and monument preservation needs for this project.
Hunsaker and Associates, Los Angeles, Inc., demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. Based on their experience with similar projects, and the completeness of their proposal for this project, staff recommends awarding the surveying and monument preservation services contract to Hunsaker and Associates, Los Angeles, Inc. The proposal is available in the City Clerk’s Reading File.
The requested contingencies will cover the cost of unforeseen site conditions, such as potential utility conflicts and abandoned utilities not shown in record drawings that are often discovered during construction, as well as change order requests. Additional streets from the City's pre- designed inventory and streets that may need treatment due to unforeseen weather conditions will be added to the project if funds are available after construction of the original scope of work.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in project expenditure accounts M0157233-516101 (TDA 8 Fund), M0157264-516101 (Measure R Local Return), M0157265-516101 (Prop C Grant Fund),
M0157266-516101 (Measure M Local Return), M0157267-516101 (Senate Bill 1 Fund) to support the recommended actions and associated project costs.
ATTACHMENTS
Project Street List
Bid Proposal for Sully-Miller Contracting Company (available in the City Clerk's Reading File) Bid Proposal for Onyx Paving Company, Inc. (available in the City Clerk's Reading File) Proposal for Twining, Inc., (available in the City Clerk's Reading File) Proposal for Hunsaker and Associates, Los Angeles, Inc. (available in the City Clerk's Reading File)