Agenda Item: 16
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 13, 2025
SUBJECT: PARKS MAINTENANCE YARD IMPROVEMENTS, PROJECT P4028 - DESIGN CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Extend the current design contract and authorize an increased expenditure authority for design services with Psomas, in the amount of $1,007,695 and authorize a contingency in the amount of $100,770, for a total additional contract amount not to exceed $1,108,465.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
This design project will provide site improvements and additional amenities to support the Parks and Facility Maintenance operations at the Central Park Yard (Yard), located on a 5.25-acre area in the eastern portion of Central Park. The Yard is the hub for the City of Santa Clarita (City) Parks and Facilities Maintenance divisions. The facility includes staff offices and parking, storage for equipment and supplies, City vehicle parking, and space for maintenance operations.
The existing building was built as part of the initial construction of the Central Park development in 2000. Interior tenant improvements were completed in 2010 to expand office space for the supervisory team, and a portable classroom was transformed into a locker room for field staff.
With the continued growth of staff, City facilities, parks, trails, and open space, the Yard and building spaces need to be expanded to accommodate the current needs.
This design project includes improvements identified through site studies and close engagement with the Parks and Facilities Maintenance divisions. The improvements include a new maintenance building containing workspaces for staff, meeting rooms, maintenance facilities,
gym and locker room facilities, one vehicle and equipment wash bay, and technology upgrades.
Additional site enhancements include improvements to the parking and storage areas, circulation, and drainage. The project site is shown on the attached location map.
This project supports the Sustaining Public Infrastructure theme of the City’s five-year strategic plan, Santa Clarita 2025.
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified firms to provide professional engineering services to design the Parks Maintenance Yard Improvements project, including concept design, final design, and construction support. The RFP was published and circulated via the City’s e-procurement system BidNet on January 31, 2023. Firms were evaluated based on the entire scope of services. The City Council awarded a design contract for concept design and studies for a total amount not to exceed $298,447 to Psomas at the May 9, 2023, City Council meeting. Psomas is the Engineer of Record for the project.
In order to provide appropriate final design and bid support, it is recommended that the existing contract with Psomas be increased by a total of $1,108,465, including contingency. This increase will allow Psomas to provide architectural, engineering, and landscape design services required to prepare construction documents, technical specifications, and detailed cost estimates and provide bid assistance to support the proposed site improvements based on previously completed site investigations and concept studies. The proposal is available in the City Clerk’s Reading File.
The requested contingency will cover the costs of unforeseen design constraints and account for potential design modifications requested by the City and other permitting agencies during the design of the project. This includes potential adjustments to the civil drawings, engineering and landscape drawings, architectural drawings, engineered grades, and change orders for additional work requested by the City.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in project expenditure account P4028723-516101 (Facilities Fund) to support the recommended contract.
ATTACHMENTS
Location Map
Proposal for Psomas (available in the City Clerk's Reading File)