Agenda Item: 10
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: June 10, 2025
SUBJECT: 2024-25 OVERLAY AND SLURRY SEAL PROGRAM - OVERLAY C, D, AND SLURRY SEAL, PROJECT M0157 - PLANS,
SPECIFICATIONS, AND CONSTRUCTION CONTRACTS
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the 2024-25 Overlay and Slurry Seal Program – Overlay C, Project M0157.
2. Approve the plans and specifications for the 2024-25 Overlay and Slurry Seal Program – Overlay D, Project M0157.
3. Approve the plans and specifications for the 2024-25 Overlay and Slurry Seal Program – Slurry Seal, Project M0157.
4. Award the construction contract for the 2024-25 Overlay and Slurry Seal Program – Overlay C project to Toro Enterprises, Inc., in the amount of $2,798,316 and authorize a contingency in the amount of $419,747, for a total contract amount not to exceed $3,218,063.
5. Award the construction contract for the 2024-25 Overlay and Slurry Seal Program – Overlay D project to Toro Enterprises, Inc., in the amount of $3,948,129 and authorize a contingency in the amount of $592,219, for a total contract amount not to exceed $4,540,348.
6. Award the construction contract for the 2024-25 Overlay and Slurry Seal Program – Slurry Seal project to American Asphalt South, Inc., in the amount of $1,317,014 and authorize a contingency in the amount of $197,552, for a total contract amount not to exceed $1,514,566.
7. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The annual overlay and slurry seal projects are an integral part of the City of Santa Clarita’s (City) Overlay and Slurry Seal Program. Each year, streets are evaluated and identified for the need for pavement preservation and rehabilitation treatments. The 2024-25 Overlay and Slurry Seal Program is divided into five projects: Overlay A, Overlay B, Overlay C, Overlay D, and Slurry Seal to resurface streets, seal cracks, and coat the surface of streets in various areas of the City. These treatments will provide a smoother ride for vehicles and reconstruct or extend the life of the roadway, depending on the type of treatment applied. The Overlay A and Overlay B construction contracts were awarded by the City Council at its regular meeting on April 22, 2025. If approved and awarded, staff anticipates that construction of the Overlay C, Overlay D, and Slurry Seal projects will begin in June. A list of streets included in the Overlay C, Overlay D, and Slurry Seal projects is shown on the attached Project Street List. Construction of this year’s projects is anticipated to be complete by the end of November. These projects support the Sustaining Public Infrastructure theme of the City’s five-year strategic plan, Santa Clarita 2025.
The California Environmental Quality Act (CEQA) requirements were previously completed when, at its regular meeting on April 22, 2025, the City Council found the 2024-25 Overlay and Slurry Seal Program (Project numbers M0157 and M0158), State Clearinghouse #2025041130, categorically exempt from review under CEQA, pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts maintenance and repair work on existing public facilities, including existing streets and bicycle trails, involving negligible or no expansion of existing or former use.
Solicitation Process - Overlay C Construction Contract
An invitation to bid was published and circulated via, BidNet on March 18, 2025. The City transmitted the solicitation to 2,369 vendors on BidNet, of which 43 vendors downloaded materials. A total of five bids were submitted and opened on April 16, 2025. The results of the bids are shown below.
Company Location Total Bid
Toro Enterprises, Inc. Oxnard, CA $2,798,316
Granite Construction Company Ventura, CA $3,253,898
Sully-Miller Contracting Company Brea, CA $3,288,912
Onyx Paving Company, Inc. Anaheim, CA $3,330,000
C.A. Rasmussen, Inc. Santa Clarita, CA $3,620,729
Staff recommends the project be awarded to Toro Enterprises, Inc., the lowest responsive and responsible bidder. This contractor possesses a valid contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. The bid proposal adheres to the project’s plans and specifications, and is available in the City Clerk’s Reading File.
While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with
regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsive and responsible bidder.
Solicitation Process - Overlay D Construction Contract
An invitation to bid was published and circulated via, BidNet on March 18, 2025. The City transmitted the solicitation to 2,396 vendors on BidNet, of which 40 vendors downloaded materials. A total of five bids were submitted and opened on April 17, 2025. The results of the bids are shown below.
Company Location Total Bid
Toro Enterprises, Inc. Oxnard, CA $3,948,129
Granite Construction Company Ventura, CA $4,296,000
Sully-Miller Contracting Company Brea, CA $4,311,283
Onyx Paving Company, Inc. Anaheim, CA $4,358,000
C.A. Rasmussen, Inc. Santa Clarita, CA $4,807,872
Staff recommends the project be awarded to Toro Enterprises, Inc., the lowest responsive and responsible bidder. This contractor possesses a valid contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. The bid proposal adheres to the project’s plans and specifications, and is available in the City Clerk’s Reading File.
Solicitation Process - Slurry Seal Construction Contract
An invitation to bid was published and circulated via, BidNet on March 25, 2025. The City transmitted the solicitation to 1,886 vendors on BidNet, of which 45 vendors downloaded materials. A total of three bids were submitted and opened on April 24, 2025. The results of the bids are shown below.
Company Location Total Bid
American Asphalt South, Inc. Riverside, CA $1,317,014
Pavement Coatings Co. Jurupa Valley, CA $1,343,498
Union Pavement Services, Inc. Jurupa Valley, CA $1,484,138
Staff recommends the project be awarded to American Asphalt South, Inc., the lowest responsive and responsible bidder. This contractor possesses a valid contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. The bid proposal adheres to the project’s plans and specifications, and is available in the City Clerk’s Reading File.
The requested contingencies will cover the cost of unforeseen site conditions, such as potential utility conflicts and abandoned utilities not shown in record drawings that are often discovered during construction, as well as change order requests. Additional streets from the City's pre- designed inventory and streets that may need treatment due to unforeseen weather conditions
will be added to the project if funds are available after construction of the original scope of work.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in project expenditure accounts M0157233-516101 (TDA Art 8), M0157264-516101 (Measure R Local Return), M0157265-516101 (Prop C Grant), M0157266- 516101 (Measure M Local Return), M0157267-516101 (SB 1 Road Repair) to support the recommended contracts and associated project costs.
ATTACHMENTS
Project Street List - Overlay C, Overlay D, and Slurry Seal Bid Proposal for Toro Enterprises, Inc. - Overlay C (available in the City Clerk's Reading File) Bid Proposal for Toro Enterprises, Inc. - Overlay D (available in the City Clerk's Reading File) Bid Proposal for American Asphalt South, Inc. (available in the City Clerk's Reading File)