22-029_NEWHALL GATEWAY BEAUTIFICATION - CA SCOPE OF SERVICES.docx NEWH
ALL GATEWAY BEAUTIFICATION PROJECT
CONSTRUCTION PHASE SERVICES
Pacific Coas
t Land Design, Inc.
May 28, 2025
SUBJECT: Authorization for Task 6: Construction Phase Support This is a request for additional service fees in the amount of $133,705.00 for Construction Phase Services to be provided by the PCLD and subconsultant team as directed by the City of Santa Clarita during the course of construction. Construction phase tasks as defined in the attached scope and associated fee table are estimated hourly services based on the expected number of 210 Contractor 'Working Days'; which PCLD understands to include an initial 60-day procurement and pre-construction period, as well as a more intensive 150 working day construction period.
All construction phase services provided will be billed at the regular office rates not to exceed the lump sum total listed for Task 6. Should additional construction phase hourly serv ices be
required, they will first be authorized by the City project manager.
TASK 6: CONSTRUCTION PHASE SUPPORT
6.1 Construction
Phase Support
6.1.1 Attend Pre-Construction Meeting
6.1.2 Attend weekly scheduled construction site meetings. (Assume 30 meetings: 150 working days at 30 weeks of construction).
6.1.3 Review and respond to Request for Information (RFI) or Change Request (CR) from the City or Contractor within 5 working days from the time of notice.
6.1.4 Review and Respond to Submittals
Review and respond to submittals for conformity with the plans and specifications.
6.1.5 Review Design Changes
Review design change request and prepare new design plans needed. 22-029_NEWHALL GATEWAY BEAUTIFICATION - CA SCOPE OF SERVICES.docx
6.1.6 Track Changes
Maintain a log of all changes (either clouded or clearly described) to approved plan set.
6.1.7 Review Change Orders
Assist City’s Project Manager in reviewing and making recommendations to Contractor Construction Change Order.
6.1. 8 Cost Estimate
Prepare a cost estimate for cost analysis of change order work.
6.1. 9 Site Inspection Punch List
Perform the final inspection by Consultant’s Project Manager to develop a punch list for t
he contractor to complete.
6. 2 Geotechnical Inspection and Materials Testing
6.2.1 Geotechnical inspections
Perform field density tests on the soil subgrade and subsequently on the base course material underlying the proposed pavements including concrete, curbs and gutter
s and cobble rock blanket. Work includes field observation and testing, job discu
ssions, office engineering, field reports and a laboratory maximum de
nsity test for both the soil and base course materials. (The work does not i
nclude the preparation of a formal project-wide comprehensive report presenting the results of the observations and testing.) Materials testing as required for concrete, base materials and rebar.
6.3 Prepare Record Drawings
6.3.1 Prepare Record Drawings
Prepare Record Drawings upon completion of the project and acquire the Contract
or’s daily red lined plans from the Contractor and their subcontractors.
Final Re
cord Drawing will be in electronic format in both CAD and PDF.
A
ssumptions:
A. Pacific Coast Land Design and its sub consultants shall not be responsible for construction means, methods, techniques, sequences or procedures, or job-site safety in connection with the Services, and Consultant shall not be responsible for the contractor's errors or omissions or failure to carry out the Services in accordance with the contract documents.
B. Proposed bid support and construction administration services are provided as assistance to City Project Manager.
See the attached table listing proposed hours and fees, totaling $133,705.00 to complete the requested construction phase services.
Date: Revised - May 28, 2025 (Add: Task 6 - Construction Phase Services) NEWHALL GATEWAY BEAUTIFICATION Sub-Consultants (*Include 10% Administration & Management Mark-up) Principal
Senior
Associate Associate
Landscape
Designer PCLD TOTAL
ECG
(Civil/Survey)
CR
Associates
(Traffic/Permits)
Rincon
Consultants
(Environmental)
R.T.
Frankian
(Geotechnical) TOTAL
TASK ID DESCRIPTION 190$ 165$ 130$ 110$ Lump Sum Lump Sum Lump Sum Lump Sum Task 1 Preliminary Investigation
1.1 Background Document Review 2
8 8
2,740$ -$
-$
-$
-$ 2,
740.00$
1.2 Site Investigation 2
8 12
3,260$
2,150.50$ -$
-$
-$ 5,
410.50$
1.3 Topographic Survey, Right of Way and Utility Mapping
1.3.1 Aerial Topographical Base Map 2
6 990$
19,472.20$ -$
-$
-$ 20,
462.20$
1.3.2 Right of Way Mapping 1
165$
6,116.00$ -$
-$
-$ 6,
281.00$
1 .3.3 Existing Utility Research 1
165$
4,119.50$ -$
-$
-$ 4,
284.50$
1.4 Geotechnical Investigations
1.4.1 Infiltration Study 2
330$ -$
-$
-$ 15,
730.00$ 16,060.00$
1.4.2 Agronomic Sampling and Testing 2
330$ -$
-$
-$ 5,
060.00$ 5,390.00$
1.4.3 (OPTIONAL TASK) Aerially Deposited Lead Sampling 2 6 1,370$ -$ -$ -$ 8, 250.00$ 9,620.00$
9,350$
31,858.20$ -$
-$ 29,040.00$ 70,248.20$
Task 2
Project Management
2.1 Kick-off Meeting with Written Summary 2
4 6
1,820$
814.00$
550.00$ -$
-$ 3,
184.00$
2.2 Project Baseline Schedule 2
12 2,360$ -$
-$
-$
-$ 2,
360.00$
2.3 Bi-Weekly PDT Meetings during Conceptual Design (6 Total) 12 18 18
7,590$
2,854.50$ 1,837.00$ -$
-$ 12,
281.50$
2.4 Team Meetings with Affected Agencies (2 Total)
2.4.1 Conduct team meetings with affected agencies 4
8 6
2,860$
1,754.50$ 1,837.00$ 906.40$
7,357.90$
2. 4.2 Initial environmental requirements Assessment 2
330$ -$
-$ 1,
892.00$ 2,222.00$
2.5 Prepare monthly progress reports 2
12 2,360$ -$
-$
-$
-$ 2,
360.00$
2.6 Conduct Monthly PDT Meetings during the PS&E Phase (6 Total) 12 18 18
7,590$
2,854.50$ 2,387.00$ -$ -$ 12, 831.50$
2.7 Coordinate and attend up to three (3) community meetings 6 16 30
7,680$ -$
-$
-$
-$ 7,
680.00$
2.8 Quality Control Plan 8
24 4
6,000$ -$
-$
-$
-$ 6,
000.00$
2.9 Coordinate and attend up to two (2) City Internal Stakeholder Design Review Meetings 4
10 4
2,930$ -$
-$
-$
-$ 2,
930.00$
41,520$
8,277.50$ 6,611.00$ 2,798.40$ -$ 59,206.90$ Task 3
Design
3.1 Concept Design (30%)
3.1.1 Initial Design Studies and Concepts 4
20 24
24 9,820$
11,984.50$ 6,014.80$ -$
-$ 27,
819.30$
3.1.2 Final Concept Plan 4
16 20
24 8,640$
9,124.50$ 5,676.00$ -$
-$ 23,
440.50$
3.2 Construction Documents (60% PS&E Submittal) 6
40 44
54 19,400$
18,799.00$ 14,027.20$ -$
-$ 52,
226.20$
3.3 Construction Documents (90% PS&E Submittal) 4 36 60 72 22,420$ 15,884.00$ 16,636.40$ -$ -$ 54, 940.40$
3.4 Construction Documents (100% PS&E Submittal) 4
20 36
16 10,500$
10,059.50$ 15,307.60$ -$
-$ 35,
867.10$
3.5 Construction Documents (Final PS&E Submittal) 2
16 40
8,220$
8,239.00$ 6,226.00$ -$
-$ 22,
685.00$
79,000$
74,090.50$ 63,888.00$ -$
-$ 216,978.50$
Task 4
Plan Review and Permits
4.1 Caltrans Permitting
4.1.1 Caltrans Encroachment Permit Documents 2
8 20
4,300$
7,040.00$ 1,650.00$ -$
-$ 12,
990.00$
4.1.2 Caltrans Encroachment Permit Revisions 2
6 16
3,450$
4,180.00$ -$
-$
-$ 7,
630.00$
4. 1.3 Meetings with Caltrans during Permit Review Process (Assume 3) 6 12 3,120$ -$ 1,
100.00$ 906.40$ -$ 5,
126.40$
10,870$
11,220.00$ 2,750.00$ 906.40$ -$ 25,746.40$ PCLD Services
Task 1 Subtotal
Task 2 Subtotal
Task 3 Subtotal
Task 4 Subtotal
Sub-Consultants (*Include 10% Administration & Management Mark-up) Principal
Senior
Associate Associate
Landscape
Designer PCLD TOTAL
ECG
(Civil/Survey)
CR
Associates
(Traffic/Permits)
Rincon
Consultants
(Environmental)
R.T.
Frankian
(Geotechnical) TOTAL
TASK ID DESCRIPTION 190$ 165$ 130$ 110$ Lump Sum Lump Sum Lump Sum Lump Sum PCLD Services
Task 5 Bid Phase Support
5.1 Bid / Award Phase Support
5.1.1 Attend and participate in the pre-bid meeting 2
6 2
1,630$
1,221.00$ 550.00$ -$
-$ 3,
401.00$
5. 1.2 Assist City PM During Bid Phase 2
12 4
2,880$
2,365.00$ 550.00$ -$
-$ 5,
795.00$
4,510$
3,586.00$ 1,100.00$ -$
-$ 9,196.00$
Owners Allowance (Design Phase)
Additional Caltrans Permitting and Associated Services
Cal
trans permit application documentation and services outside the proposed services included herein.
Additional Service may include but not be limited to:
Environmental Studies and Reports
Field Investigations such as hazardous materials testing 20,000$ -$ -$
-$
-$ 20,
000.00$
20,000$ -$
-$
-$
-$ 20,000.00$
Task 6
Construction Support
6.1 Construction Phase Support
6.1.1 Attend Pre-Construction Meeting 4
4 1,420$
814.00$
550.00$ -$
-$ 2,
784.00$
6. 1.2 Attend weekly construction site meetings (Assume 30 meetings) 36 90 18,540$
5,951.00$ 3,300.00$ -$
-$ 27,
791.00$
6.1.3 Review and respond to (RFI) or (CR) 8
40 12
8,040$
1,705.00$ 1,650.00$ -$
-$ 11,
395.00$
6.1.4 Review and Respond to Submittals 8 32 5,680$ 4,345.00$ 3,300.00$ -$ -$ 13, 325.00$
6.1.5 Review Design Changes and Prepare New Plans 2
22 12
4,560$
2,365.00$ -$
-$
-$ 6,
925.00$
6. 1.6 Track Changes 2
8 1,420$ -$
-$
-$
-$ 1,
420.00$
6. 1.7 Review Change Orders 2
12 1,940$ -$
-$
-$
-$ 1,
940.00$
6 .1.8 Cost Estimate 2
12 1,940$ -$
-$
-$
-$ 1,
940.00$
6. 1.9 Site Inspection Punch List 12
16 4,360$ -$
-$
-$
-$ 4,
360.00$
6.2 Geotechnical Inspection and Materials Testing -$
-$
-$
-$ 27,
280.00$ 27,280.00$
6.3 Prepare Record Drawings
6.3.1 Prepare Record Drawings upon completion of the project 2 12 40
7,560$
6,985.00$ -$
-$
-$ 14,
545.00$
6.4 Owners Allowance (Construction Phase)
Additional Services may include but not be limited to:
Continued Caltrans permitting and coordination
Expanded geotechnical inspection services
Additional field visit time by the design team 20,000
$ -$ -$ -$ -$ 20, 000.00$
75,460$
22,165.00$ 8,800.00$ -$ 27,280.00$ 133,705.00$ 240,710$ 151,197.20 $ 83,149.00 $ 3,704.80 $ 56,320.00 $ 535,081.00 $ Reimbursable Expenses
Public Meeting Materials - Foam core, color printing, scanning, pens and commenting materials 2,000.00$
Pl
an Production - Printing and Binding of Final Plans and Binding of Additional Copies if Requested by the City 2,500.00$
4,500.00$
GRAND TOTAL 539,581.00$
Task 5 Subtotal
Allowance Subtotal
TOTAL
Task 6 Subtotal (Including Owners Allowance)