Agenda Item: 14
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: August 26, 2025
SUBJECT: CONTRACT FOR CITYWIDE JANITORIAL SERVICES
DEPARTMENT: Neighborhood Services
PRESENTER: Bryan Peck
RECOMMENDED ACTION
City Council:
1. Authorize an expenditure authority increase for janitorial services for new parks and facilities with Servicon Systems Inc., in the amount of $147,043 for a revised total contract amount not to exceed $2,083,822.
2. Authorize the City Manager or designee to execute up to one additional, one-year renewal option beginning in Fiscal Year 2026-27, not to exceed the base annual contract amount of $2,083,822, and any adjustment in compensation consistent with the appropriate Consumer Price Index.
3. Appropriate an ongoing expenditure of $52,600 for cost increases related to the Consumer Price Index from the General Fund (Fund 100), Citrus Facility Fund (Fund 130), Public Library Fund (Fund 309), Golden Valley Ranch Open Space Maintenance District (Fund 350), Areawide Fund (Fund 367), Cooper Street Fund (Fund 369), and Transit Fund (Fund 700) per Attachment A, to support Citywide janitorial services with Servicon Systems, Inc.
4. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval.
BACKGROUND
To ensure the continued cleanliness, hygiene, and readiness of all City-owned and operated facilities, the City of Santa Clarita (City) requires ongoing janitorial services. These services are essential to maintaining sanitary conditions and providing a safe, welcoming environment for the public.
The City contracts with Servicon Systems, Inc. (Servicon), to perform routine cleaning services across its facilities. These services are typically conducted during evening hours when facilities are unoccupied, minimizing disruption to daily operations. The responsibilities of the contracted janitorial personnel include, but are not limited to, emptying trash and recycling receptacles, dusting surfaces, cleaning glass partitions and tabletops, mopping and vacuuming floors, refilling paper product dispensers, and performing other general interior cleaning tasks.
Currently, janitorial services are provided at 53 City-owned and operated locations, including City Hall, the Transit Maintenance Facility, The MAIN, three community centers, four Metrolink stations, three public libraries, SCVTV Channel 20 Studios, various parking structures, and City park facilities. Collectively, these sites represent over 700,000 square feet of serviced space.
On June 28, 2022, following a Request for Proposals process, the City Council awarded an initial two-year contract to Servicon for janitorial services for a total amount not to exceed $3,401,138, with the option for up to three one-year renewal periods. The City is currently in the second year of renewal options and is requesting additional contractual authority and ongoing appropriations under the current contract with Servicon, as detailed in Attachments A and B.
The request includes an expenditure authority increase of $147,043 to support the addition of the new Pioneer Park, the expansion of David March Park, increased services for the full operation of the Valencia Community Center and Tesoro Adobe Park, as well as increased porter hours to support City events, including those planned for the newly acquired Hart Park. It also includes $52,600 in appropriations to cover cost increases associated with the three percent Consumer Price Index adjustment for Fiscal Year 2025-26. Approval of these changes would result in a revised total contract amount not to exceed $2,083,822.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in expenditure accounts specified in Exhibit A for a total of $52,600 from the General Fund (Fund 100), Citrus Facility Fund (Fund 130), Public Library Fund (Fund 309), Golden Valley Ranch Open Space Maintenance District (Fund 350), Areawide Fund (Fund 367), Cooper Street Fund (Fund 369), and Transit Fund (Fund 700).
ATTACHMENTS
Servicon Attachment A - CPI Cost Increase
2025 CPI Increase Letter 3% (5.12.25)
SCV Additional Parks quote July 2025
Servicon Attachment B - Expenditure Authority Increase