Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: August 26, 2025
SUBJECT: MEDITATION GARDEN, PROJECT P4032 - PLANS,
SPECIFICATIONS, AND CONSTRUCTION CONTRACT
DEPARTMENT: City Manager's Office
PRESENTER: Tyler Pledger
RECOMMENDED ACTION
1. Approve plans and specifications for Meditation Garden, Project P4032.
2. Award a construction contract to Estate Design and Construction for the Meditation Garden Project in the amount of $195,800, and authorize a contingency in the amount of $19,580 for a total contract amount not to exceed $215,380.
3. Authorize a one-time appropriation of funds in the amount of $215,380 in General Fund - Capital (Fund 601) to Meditation Garden, Project P4032, expenditure account P4032601- 516101.
4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
The Meditation Garden project at Duane R. Harte Park is designed to create a tranquil, reflective outdoor space that promotes relaxation and mindfulness for park visitors. Located at the rear of the park, the garden will feature decomposed granite walking paths, drought-tolerant landscaping, natural stone elements, wooden benches, and a solar-powered boulder fountain.
These design elements are intended to complement the existing park setting and provide a designated space for quiet use. This project was identified as an action item in Santa Clarita 2025, under the theme of Economic Vitality.
An invitation to bid was published and circulated via the City of Santa Clarita’s (City) e- procurement system, BidNet, on June 18, 2025. The City transmitted the solicitation to 1,371 vendors on BidNet, of which 91 vendors downloaded materials. Six bids were submitted and
opened on July 24, 2025. The results of the bids are shown below:
Company Location Bid Amount
Estate Design and Construction Los Angeles, CA $195,800 Marina Landscape, Inc. Orange, CA $209,338
JAS Landscape LLC Oxnard, CA $217,235
FS Contractors, Inc. Sylmar, CA $230,155
Mariposa Landscapes, Inc. Irwindale, CA $256,875
SGD Enterprises Van Nuys, CA $314,721
City staff recommends the project be awarded to Estate Design and Construction, the lowest responsive bidder. This contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract document and was found to be complete. The bid proposal adheres to the project's plans and specifications and is available in the City Clerk’s Reading File.
The requested construction contingency will cover the cost of unforeseen site conditions, potential utility conflicts, and any change order requests made by the City.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in expenditure account P4032601-516101 to support the recommended contract.
ATTACHMENTS
Bid Proposal for Estate Design and Construction
Exhibit A: Conceptual Drawing
Exhibit B: Project Location Map