ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORKPROPOSAL # CMO-24-25-15Local Hazard Mitigation Plan Update ConsultantCity of Santa Clarita, CaliforniaBy providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all Scope of Work for the Local Hazard Mitigation Plan Update Consultant. The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established Scope of Work throughout the length of the contract.Signature:______________________________________________Date:__________*All three signatures required
Addendum No. 1January 9, 2025
PROPOSAL # CMO-24-25-15
Addendum No. 1PROPOSAL # CMO-24-25-15Local Hazard Mitigation Plan Update ConsultantCity of Santa Clarita, CaliforniaThis addendum must be acknowledged via BidNet and should be included with the proposal response.The purpose of this addendum is to address the following for this Request for Proposals (RFP):I. CLARIFICATION REGARDING TIMELINE FOR REVISED LHMPThe consultant shall be responsible for delivering a final, revised LHMP suitable for FEMA approvalwithin a twenty-four (24) month period of performance after the contract is awarded, not within three(3) months of the award of contract as stated elsewhere in the RFP.END OF ADDENDUMThis addendum must be acknowledged via BidNet and should be included with the response.____________________________________ ____________ s Representative Date____________________________________Company Name
CITY OF SANTA CLARITA DISCLOSURE STATEMENTPROPOSAL # CMO-24-25-15Local Hazard Mitigation Plan Update ConsultantCity of Santa Clarita, CaliforniaThe following information must be disclosed:1. List the names of all persons having a financial interest in the Request for Proposals.2. If any person identified pursuant to No. 1 above is a corporation or partnership, list the names of allindividuals owning more than ten percent of the shares in the corporation or owning any partnershipinterest in the partnership.3. If any person identified pursuant to No. 1 above is a non-profit organization or a trust, list the namesof any persons serving as a director of the non-profit organization or as a trustee or beneficiary ortrustor of the trust.4. Has the offeror had more than $250.00 worth of business transacted with any member of the City ofSanta Clarita staff, boards, commissions, committees, and Council within the past twelve months? Ifyes, please indicate the person(s) with whom you have conducted business.NOTE: Attach additional pages as necessary._________________________________Signature of Offeror_________________________________Print or Type Name of Offeror_________________________________Date
DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS PROPOSAL # CMO-24-25-15 Local Hazard Mitigation Plan Update Consultant City of Santa Clarita, California Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be used fill out the form with NA. Please add additional sheets if needed. Subcontractor DIR Registration No. Dollar Value of Work Location and Place of Business Description of Work License No. Exp. Date: / / Phone ( ) Subcontractor DIR Registration No. Dollar Value of Work Location and Place of Business Description of Work License No. Exp. Date: / / Phone ( ) Subcontractor DIR Registration No. Dollar Value of Work Location and Place of Business Description of Work License No. Exp. Date: / / Phone ( ) NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.
GOVERNMENT-WIDE DEBARMENT AND SUSPENSION (NONPROCURMENT) PROPOSAL # CMO-24-25-15 Local Hazard Mitigation Plan Update Consultant City of Santa Clarita, California Instructions for Certification: By signing and submitting this bid or proposal, the prospective lower tier participant is providing the signed certification set out below. (1) It will comply and (2) To the best of its knowledge and belief, that its Principals and Subrecipients at the first tier: a. Are eligible to participate in covered transactions of any Federal department or agency and are not presently: (1) Debarred, (2) Suspended, (3) Proposed for debarment, (4) Declared ineligible, (5) Voluntarily excluded, or (6) Disqualified, b. Its management has not within a three-year period preceding its latest application or proposal been convicted of or had a civil judgment rendered against any of them for: (1) Commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction, or contract under a public transaction, (2) Violation of any Federal or State antitrust statute, or (3) Commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making any false statement, or receiving stolen property, c. It is not presently indicted for, or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses listed in the preceding subsection 2.b of this Certification, d. It has not had one or more public transactions (Federal, State, or local) terminated for cause or default within a three-year period preceding this Certification, e. If, at a later time, it receives any information that contradicts the statements of subsections 2.a 2.d above, it will promptly provide that information to FTA, f. It will treat each lower tier contract or lower tier subcontract under its Project as a covered lower tier contract for purposes of 2 CFR part 1200 and 2 CFR part 180 if it: (1) Equals or exceeds $25,000, (2) Is for audit services, or(3) Requires the consent of a Federal official, andg. It will require that each covered lower tier contractor and subcontractor:(1) Comply and facilitate compliance with the Federal requirements of 2 CFR parts 180 and1200, and(2) Assure that each lower tier participant in its Project is not presently declared by any Federaldepartment or agency to be:a. Debarred from participation in its federally funded Project,b. Suspended from participation in its federally funded Project,c. Proposed for debarment from participation in its federally funded Project,d. Declared ineligible to participate in its federally funded Project,e. Voluntarily excluded from participation in its federally funded Project, orf. Disqualified from participation in its federally funded Project, and(3) It will provide a written explanation as indicated on a page -Web or theSignature Page if it or any of its principals, including any of its first tier Subrecipients or its Third PartyParticipants at a lower tier, is unable to certify compliance with the preceding statements in thisCertification Group._____________________________________________________________________________________ CertificationContractor ________________________________________________________________ Signature of Authorized Official ______________________________ Date //Name and Title of Contractor's Authorized Official ______________________________
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENTPROPOSAL # CMO-24-25-15Local Hazard Mitigation Plan Update ConsultantCity of Santa Clarita, CaliforniaThe offeror hereafter described will not discriminate against any employee or applicant for employment because of race/color, national origin, sex, sexual preference, religion, age, or handicapped status in employment or the provisions of services.________________________________________Signature_________________________________________Typed Name and Title
NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS PROPOSAL # CMO-24-25-15 Local Hazard Mitigation Plan Update Consultant City of Santa Clarita, California 1. SUMMARY OF CONTRACTUAL REQUIRMENTS a. A contract is required for any service performed on behalf of the City of Santa Clarita (City). b. By submitting a proposal, you have reviewed the sample contract documents contained within this request for proposals and agree to be bound by the requirements set forth. c. Questions and requests for modification of these terms must be negotiated and approved prior to proposal submission and are at the full discretion of the City. 2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you comply with and agree to be bound by these requirements. If any additional Contract documents are executed, the actual Indemnity language and Insurance Requirements may include additional provisions Purchasing Agent. b. You should check with your Insurance advisors to verify compliance and determine if additional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the minimum required and do not in any way represent or imply that such coverage is sufficient to uirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required. The Insurance obligations under this agreement shall be: 1all the Insurance coverage and limits carried by or available to the Contractor; or 2the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to City. c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. City reserves the right to require full-certified copies of all Insurance coverage and endorsements. 3. INDEMNIFICATION a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials, damage, injury (including, without limitation, economic harm, injury to or death of an employee of CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise
from or relate to (including, without limitation, incidental and consequential damages, court costs, consultants or expert witnesses incurred in connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole of; (2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on proportionate percentage of fault (except as otherwise provided in section 2782.8). b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which would otherwise exist in favor of the CITY and other Indemnitees. c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and substance of those contained in this Agreement. 4. INSURANCE a. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Type of Insurance Limits Commercial general liability: $1,000,000 Professional liability $1,000,000 Business automobile liability $1,000,000 Workers compensation Statutory requirement b. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). Liability ch that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.c.will continue to renew the insurance for a period of at least three (3) years after this Agreement expiresor is terminated. Such insurance will have the same coverage and limits as the policy that was in effectduring the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out ofany errors or omissions of CONSULTANT, or its officers, employees or agents during the time thisAgreement was in effect.d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenanceof the insurance required under this Agreement, including endorsements, and such other evidence ofinsurance or copies of policies as may be reasonably required by CITY from time to time. Insurance mustbe placed with California-admitted insurers with (other than workers compensation) a current A.M. Beste. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its electedor appointed officers, officials, agents, volunteers and employees for losses paid under the terms of theworkers compensation policy which arise from work performed by CONSULTANT for CITY.f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by thisinsurance from payments due to CONSULTANT under this Agreement or terminate pursuant toTERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurancerequirements under this Agreement, City may terminate this Agreement immediately with no penalty.g.expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirementsof cancellation. CONSULTANT must ensure thatthere is no lapse in coverage.h. The CITY shall be entitled to any coverage in excess of the minimums required herein.I have read and understand the above requirements and agree to be bound by them for any work performed for the City.Authorized Signature: ______________________________ Date: ___________________Printed Name: ____________________________________
LETTER FROM CEO JOB GREEN
Disaster Mitigation Act of 2000 (DMA 2000) – Establishing the requirement for localhazard mitigation planning.44 CFR Part 201.6 – FEMA’s Local Mitigation Plan Requirements.AB 2140 (2006) – Facilitating the integration of hazard mitigation into general plans.SB 379 (2015) & SB 1000 (2016) – Addressing climate change vulnerability andenvironmental justice in hazard mitigation.SB 1241 (2012) – Enhancing wildfire risk reduction within local planning efforts.Government Code Sections 65302(g)(4) and 65302.15 – Ensuring alignment betweenhazard mitigation planning and local safety elements.Robust public and stakeholder engagementClimate change considerations in hazard identification, risk assessment, andmitigation strategy development.Equity-focused planning, ensuring that vulnerable and historically underservedpopulations are included in risk reduction efforts per Cal OES and FEMA guidanceIntegration with regional and local planning efforts, ensuring compliance with Cal OESand FEMA guidelines.
r PProcess esources 4 eeks Phase 2: Hazard Identification 8 ssessment 6 Phase 4: Mitigation Strategy Development 6 Phase 5: Plan Preparation & Drafting 8 weeks Public Outreach & Engagement Ongoing Phase 7: Plan Approval, Adoption & Integration6 Duration:
REFERENCES PROPOSAL # CMO-24-25-15 Local Hazard Mitigation Plan Update Consultant City of Santa Clarita, California The following are the names, addresses, and telephone numbers of three public agencies for which proposer has performed work of a similar scope and size within the past 3 years. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Complete this form out accordingly. Fill out this form completely and upload it with your proposal. 1. __________________________________________________________________________________Name and Address of Owner / Agency__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project __________________________________________________________________________________ Contract Amount Type of Work Date Completed 2. __________________________________________________________________________________Name and Address of Owner / Agency__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project __________________________________________________________________________________ Contract Amount Type of Work Date Completed 3. __________________________________________________________________________________Name and Address of Owner / Agency__________________________________________________________________________________Name and Telephone Number of Person Familiar with Project__________________________________________________________________________________Contract Amount Type of Work Date CompletedThe following are the names, addresses, and telephone numbers of all brokers and sureties from whom Proposer intends to procure insurance bonds: _____________________________________________________________________________________ _____________________________________________________________________________________