CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, September 23, 2025
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material.
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INVOCATION
Gibbs
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
AWARDS AND RECOGNITIONS
Sister Cities Young Artist and Authors Showcase Winners National Hispanic Heritage Month Proclamation
National Suicide Prevention Awareness Month Proclamation
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
1. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the September 9, 2025 Special Meeting.
2. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the September 9, 2025 Regular Meeting.
3. CHECK REGISTER NO. 19 - Check Register No. 19 for the Period 08/08/25 through 08/21/25 and 08/28/25. Electronic Funds Transfers for the Period of 08/11/25 through 08/22/25.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 19.
4. CITY COUNCIL AND BOARD OF LIBRARY TRUSTEES POLICIES - This item considers proposed deletions and revisions of policies for City Council and Board of Library Trustees.
RECOMMENDED ACTION:
City Council approve the recommended deletion of and revisions to City Council policies.
Santa Clarita Board of Library Trustees approve the recommended revisions to Santa Clarita Public Library policies.
5. TRANSIT HYDROGEN FUELING INFRASTRUCTURE CONTRACT FOR SPECIAL INSPECTIONS AND MATERIALS TESTING SERVICES - This item considers awarding a professional services contract for special inspections and testing services in support of the Hydrogen Production and Fueling project (F1026) at the Transit Maintenance Facility.
RECOMMENDED ACTION:
City Council:
1. Award a professional services contract in the amount of $358,816 to Twining, Inc., to provide special inspections and material testing services, and authorize a 15 percent contingency in the amount of $53,822, for a total contract not to exceed $412,638.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
6. SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL YEAR 2025-26 AGREEMENT - City Council to consider the Fiscal Year 2025-26 agreement with the Santa Clarita Valley Committee on Aging that will support home-delivered meals, transit-related services, and recreation, health, and wellness programs for seniors.
RECOMMENDED ACTION:
City Council approve an agreement with the Santa Clarita Valley Committee on Aging in the amount of $525,000 and authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
7. PARCEL MAP FOR PARCEL MAP NO. 83806 (TRIUMPH AVENUE) - Pursuant to Section 66474.1 of the Subdivision Map Act, City Council consider approving Parcel Map No. 83806 (Triumph Ave.). The map is for subdivision purposes and is located on the east side of the City of Santa Clarita, in the Sand Canyon area.
RECOMMENDED ACTION:
City Council:
1. Approve Parcel Map for Parcel Map No. 83806.
2. Abandon the existing easement for slope purposes as shown on the location map.
3. Find Parcel Map for Parcel Map No. 83806 exempt from review under the California Environmental Quality Act pursuant to Guideline 15061(b)(3) because the subdivision does not include any proposed development or construction.
4. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.
5. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Parcel Map for Parcel Map No. 83806, which indicates all special assessments levied by the City of Santa Clarita are paid.
6. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of Parcel Map for Parcel Map No. 83806, which embodies the approval of said map, and abandonment of the easement shown thereon.
7. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of Parcel Map for Parcel Map No. 83806, which provides for verification that the map is technically correct.
8. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of Parcel Map for Parcel Map No. 83806, which provides for verification of substantial conformance with the Tentative Parcel Map and all provisions of local ordinances and state laws applicable at the time of approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of James "Jim" Tanner
FUTURE MEETINGS
The next regular meeting of the City Council will be held October 14, 2025, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On September 18, 2025, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
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Mary Cusick
City Clerk
Santa Clarita, California
PROCLAMATION
National Hispanic Heritage Month
September 15 – October 15, 2025
WHEREAS, National Hispanic Heritage Month celebrates the rich cultural traditions and significant achievements of the Hispanic and Latino communities; and WHEREAS, 68.1 million Americans are Latinos of Hispanic Heritage and represent 20 percent of our nation’s population; and
WHEREAS, 36.7 percent of the City of Santa Clarita’s population is comprised of Latinos who are continuously bringing a rich historical tradition to the City based upon the significant contributions made by Latino forebearers; and
WHEREAS, today the premier leaders of the Latino community of the City are advancing in every area of our American life; and
WHEREAS, many people of Hispanic Heritage serve as civil rights leaders and community organizers, politicians, teachers, journalists, first responders, artists, healthcare professionals, athletes, inventors, entertainers, and more; and
WHEREAS, the City directly reflects the ongoing contributions in language, law, business, health, literature, food, and architecture made by Latinos; and WHEREAS, the Latino residents continue to enhance the City’s artistic life in the areas of art, music, dance, motion pictures, radio, and television; and WHEREAS, the influence brought by a diversity of Latinos continues to prosper and make an undying force in the City.
NOW THEREFORE, the City of Santa Clarita does hereby proclaim September 15 to October 15, 2025, as “Hispanic Heritage Month” in the City of Santa Clarita, California.
Signed this 23rd day of September, 2025.
William A. Miranda, Mayor
Santa Clarita, California
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Attachment: Hispanic Heritage Month 2025 (National Hispanic Heritage Month Proclamation)
PROCLAMATION
National Suicide Prevention Awareness Month
September 2025
WHEREAS, suicide is a serious and growing public health crisis, now the second leading cause of death for children, teens, and young adults across the nation; and WHEREAS, September is recognized nationally as Suicide Prevention Month, a time to raise awareness, foster hope, and strengthen our collective resolve to prevent the tragedy of suicide in all communities, including among our most vulnerable – our youth; and WHEREAS, talking openly about mental health and suicide can reduce stigma, increase access to support, and encourage individuals who are struggling to seek help; and WHEREAS, early intervention and prevention are key, especially for children and adolescents who may be experiencing emotional distress, trauma, or mental health challenges; and WHEREAS, the Child & Family Center, serving the Santa Clarita Valley, plays a critical role in suicide prevention by providing compassionate, trauma-informed mental health services to children, teens, and families, including those impacted by crisis, violence, and emotional hardship; and
WHEREAS, the Child & Family Center’s team of dedicated professionals offer early childhood mental health programs, school-based support, individual and family therapy, suicide risk assessments, and education, empowering youth and families to build resilience and find hope in the face of despair; and
WHEREAS,
this month reminds us that suicide can be preventable, that help is available, and that no one should struggle alone; and
WHEREAS, we encourage every resident to take time to learn the warning signs, support one another with compassion, and advocate for mental health awareness and services in our community.
NOW, THEREFORE, the City of Santa Clarita does hereby proclaim September 2025, as National Suicide Prevention Awareness Month, in the City of Santa Clarita, California.
Signed this 23rd day of September, 2025.
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William A. Miranda, Mayor
Santa Clarita, California
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Attachment: Suicide Prevention Awareness Month 2025 (National Suicide Prevention Awareness Month Proclamation)
CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Tuesday, September 9, 2025 5:30 PM City Council Chambers
CALL TO ORDER
Mayor Miranda called to order the Special meeting of the City Council at 5:30 p.m.
ROLL CALL
All Councilmembers were present with the exception of Mayor Pro Tem Weste who joined the meeting at 5:33 p.m.
PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
No requests to speak were received.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a:
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) - one matter
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property Location: Adjacent to Newhall Pass Open Space
Assessor’s Parcel No. 2827-036-001
Negotiating Parties: Los Angeles County
City’s Authorized Negotiator: City Manager
Under Negotiation: Price and Terms
RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Miranda recessed the meeting to Closed Session at 5:31 p.m.
RECONVENE TO OPEN SESSION
Mayor Miranda reconvened the meeting to Open Session at 6:01 p.m.
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Minutes Acceptance: Minutes of Sep 9, 2025 5:30 PM (Consent Calendar)
CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that no action was taken in Closed Session that was required to be reported.
ADJOURN
Mayor Miranda adjourned the Special Meeting at 6:02 p.m.
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MAYOR
ATTEST:
______________________________________
CITY CLERK
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Minutes Acceptance: Minutes of Sep 9, 2025 5:30 PM (Consent Calendar)
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, September 9, 2025 6:00 PM City Council Chambers
INVOCATION
Councilwoman McLean delivered the invocation.
CALL TO ORDER
Mayor Miranda called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:03 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilwoman McLean led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
Councilwoman McLean requested to pull items 6 and 7 for discussion.
AWARDS AND RECOGNITIONS
Councilmember Gibbs recognized the achievements of the Los Angeles Sports Club Santa Clarita Valley Under 14 Boys soccer team for making history by winning the program’s first- ever National Cup Championship and invited them to the dais to accept their certificates and take a photo.
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Minutes Acceptance: Minutes of Sep 9, 2025 6:00 PM (Consent Calendar)
Mayor Bill Miranda recognized the extraordinary strength, courage, and resilience of children and families who face the fight against childhood cancer every single day, announced the City of Santa Clarita proclaims September 2025 as Childhood Cancer Awareness Month, and invited the founders, board, and family members of the Michael Hoefflin Foundation for Children’s Cancer to the dais to accept the proclamation and take a photo.
Councilmember Ayala recognized the efforts of those working to address food insecurity in our community and beyond, announced the City proclaims September 2025 as Hunger Action Month, and invited representatives from the SCV Food Pantry to the dais to accept the proclamation and take a photo.
PUBLIC PARTICIPATION
Addressing the City Council were Diane Zimmerman regarding New California State; Glenda (no last name provided) regarding Master Case 25-089; TimBen Boydston regarding Council decorum; Tony Maldonado regarding the battery storage facility community meeting; and Patrick Swain regarding traffic.
STAFF COMMENTS
City Manager Ken Striplin made no comments.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilwoman McLean spoke of attending Southern California Association of Governments Transportation Policy Committee and Regional Council meetings that focused on LA28 Olympics plans, commented on how involved the Council wanted to be and participate, and spoke of her interest in the matter and benefits to the community; congratulated the leadership at Saugus High School, faculty, and students on their 50th year celebration; and requested an adjournment in memory of Frederick Louis Gruchalla. Councilwoman requested support to agendize a Proposition 50 discussion for a future meeting agenda and received consensus.
Mayor Pro Tem Weste spoke of cars running red lights and the Sheriff's response to the issue, eBike safety, and the opportunity for traffic safety education through the City's creative staff- developed programs; Mayor Pro Tem Weste requested an adjournment in memory of Sheila Miller.
Councilmember Ayala commented upon the lithium battery facility community meeting; spoke of the City's pavement project and roads in the state's jurisdiction; requested recognition of Suicide Awareness Month and Hispanic Heritage Month in September; spoke of attending City events, including Concerts in the Park and the Evening of Remembrance with other members of the Council; recognized the 70th anniversary of Santa Clarita Concessions; thanked Hart High School for inviting her to the first football game of the season; and spoke of representing the City at meetings of the Valley Industry Association and California Contract Cities Association.
Mayor Miranda invited the community to the 2025 State of the City event on October 16, celebrating the history of William S. Hart Park, the City's 40th park; announced the ribbon- cutting of the revitalized Old Orchard Park on September 30; narrated a slide show of the 2 Packet Pg. 11
Minutes Acceptance: Minutes of Sep 9, 2025 6:00 PM (Consent Calendar)
Concerts in the Park finale celebrating 35 years of music under the stars; and spoke of friend, artist, and entrepreneur Matthew Moghadasian.
UNFINISHED BUSINESS
ITEM 1
SHUTTLE SERVICE PILOT PROGRAM
City Council to receive an update on the Shuttle Service Pilot Program that operated in Old Town Newhall in July and August 2025.
RECOMMENDED ACTION:
City Council:
1. Receive an update and analysis on the Shuttle Service Pilot Program in Old Town Newhall.
2. Provide staff with direction for future service.
Adrian Aguilar, Transit Manager, provided the staff presentation.
Addressing the City Council were TimBen Boydston, representing the Canyon Theatre Guild, and Tony Maldonado.
Councilwoman McLean read aloud comments from social media posts, further commented that additional outreach would be beneficial, and would support strategizing with the business community for the future of the program.
Council discussed the pilot program, agreed to pause it, and allow staff time to reassess before reconsidering implementation.
Mayor Pro Tem Weste commented that the proposed parking structure at the south end of Main Street would solve many of the parking issues, and Councilwoman McLean asked how many parking spots would be available in the new structure. City Manager Ken Striplin reported that staff is currently reviewing the responses to the request for proposals, seeking a public/private partnership similar to that used for the parking structure at the northern block, and also cautioned that the number of parking spots is limited due to development constraints. He further explained that staff will know more over the next few months and bring back a report for Council consideration.
RESULT: RECEIVED
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Jason Gibbs, Councilmember
SECONDER: Laurene Weste, Mayor Pro Tem
AYES: Ayala, Miranda, Gibbs, McLean, Weste
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Minutes Acceptance: Minutes of Sep 9, 2025 6:00 PM (Consent Calendar)
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the August 26, 2025, Regular Meeting.
ITEM 3
CHECK REGISTER NO. 18
Check Register No. 18 for the Period 07/25/25 through 08/07/25 and 08/14/25. Electronic Funds Transfers for the Period of 07/28/25 through 08/08/25.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 18.
ITEM 4
SANTA CLARITA VALLEY WATER AGENCY EASEMENTS ON CITY-OWNED
PROPERTY
This item recommends approving easements on City property to the Santa Clarita Valley Water Agency.
RECOMMENDED ACTION:
City Council:
1. Approve an easement on APNs 2811-065-911 and 2811-067-906 with Santa Clarita Valley Water Agency for the purpose of installing and maintaining water and drainage facilities.
2. Approve the quitclaim of the existing easement on APN 2811-067-906 to accommodate the abandonment of the storm drain system no longer in use.
3. Authorize the City Manager, or designee, to execute the necessary documents, subject to City Attorney approval.
ITEM 5
FACILITIES ASSET MANAGEMENT SOFTWARE CONTRACT
This item considers a three-year contract with Brightly Software, Inc., for facilities asset management software. The software will help staff streamline and integrate asset tracking, work order creation and history, preventative maintenance scheduling, GIS integration, and analytical reporting to enhance operational efficiencies.
RECOMMENDED ACTION:
City Council:
1. Award a three-year contract to Brightly Software, Inc., for a facilities asset management software for a total contract amount not to exceed $302,291.
2. Authorize an ongoing annual appropriation effective Fiscal Year 2025-26 through Fiscal Year 2027-28 to expenditure accounts specified in Attachment A from the General Fund (Fund 100), Citrus Facility Fund (Fund 130), Recreation Facilities Fund (Fund 120), Hart Park Fund (Fund 140), Public Library Fund (Fund 309), Golden Valley Ranch Open Space Maintenance District (Fund 350), Areawide Fund (Fund 367), Vista Canyon Wastewater 2 Packet Pg. 13
Minutes Acceptance: Minutes of Sep 9, 2025 6:00 PM (Consent Calendar)
Fund (Fund 368), and Transit Fund (Fund 700) with future years contingent upon the appropriation of funds in the annual budget for such fiscal years.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
ITEM 6
MEMORANDUM OF UNDERSTANDING WITH THE LOS ANGELES COUNTY
AFFORDABLE HOUSING SOLUTIONS AGENCY FOR AFFORDABLE HOUSING PRODUCTION, PRESERVATION, AND OWNERSHIP; TECHNICAL ASSISTANCE; RESEARCH AND POLICY; AND RENTER PROTECTION AND HOMELESSNESS
PREVENTION FUNDING
This item considers approval of a Memorandum of Understanding with the Los Angeles County Affordable Housing Solutions Agency to enable the City of Santa Clarita to receive and utilize Measure A funds for affordable housing, technical assistance, and homelessness prevention.
RECOMMENDED ACTION:
City Council to authorize City Manager or designee to execute a Memorandum of Understanding with the Los Angeles County Affordable Housing Solutions Agency for the disbursement and use of Measure A funds in substantially the form attached hereto, subject to approval of any further minor modifications by the City Manager and City Attorney.
Addressing the City Council was Tony Maldonado.
Councilwoman McLean commented upon the funds that the City received, and Tracy Sullivan, Community Preservation Manager, clarified that the City's annual allocation projection is approximately $3.4 million; Councilwoman McLean further explained that the City's return is minuscule compared to its contributions and commented upon a Measure H funds audit.
ITEM 7
SUMMARY VACATION OF PORTIONS OF THE PUBLIC RIGHT-OF-WAY KNOWN AS
PLACERITA CANYON ROAD, ACCEPTANCE OF EASEMENT FOR TRAIL PURPOSES,
AND ACCEPTANCE OF A RESTRICTED USE AREA LOCATED NEAR SIERRA
HIGHWAY
This item considers a summary vacation of portions of the public right-of-way known as Placerita Canyon Road, acceptance of an easement for public use and trail purposes, and acceptance of a restricted use area located near Sierra Highway.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution for the summary vacation of portions of the public right-of-way known as Placerita Canyon Road, as described in Exhibit “A” Legal Description, and as shown on Exhibit “B” Exhibit Map of the attached resolution.
2. Reserve easements for public utility purposes as specified in the attached resolution, as described in Exhibit “C” Legal Description, and as shown on Exhibit “D” Exhibit Map of the attached resolution.
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Minutes Acceptance: Minutes of Sep 9, 2025 6:00 PM (Consent Calendar)
3. Authorize the City Manager, or designee to accept the dedication and grant of easement for public use and trail purposes as shown on the attached Location Map.
4. Authorize the City Manager, or designee to accept the dedication and grant of restricted use area for preserving natural resources purposes as shown on the attached Location Map.
5. Determine that the vacation of the roadway rights of way easements, the acceptance of an easement for public use and trail purposes, and the acceptance of an easement and restricted use area are not a project within the meaning of California Environmental Quality Act (CEQA) Guidelines Section 15378, and alternatively, that if the activity is deemed a project under CEQA, it is exempt from CEQA review pursuant to guidelines 15063(b)(3), 15301(h) and (i), 15313, 15317 and 15325.
6. Direct the City Clerk to record the certified original resolution in the Los Angeles County Registrar-Recorder’s office.
7. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval.
Addressing the City Council was Tony Matthess, representing the property owner.
Councilwoman McLean referred to a property diagram and ask how enforceable the restricted use area would be in the future, and City Attorney Joseph Montes explained that the restricted use area would be an easement granted in favor of the City, and any change would require approval of the City Council.
Adopted Resolution No. 25-49
PUBLIC PARTICIPATION II
There were no additional requests to speak received.
ADJOURNMENT
Mayor Miranda adjourned the Regular Meeting in memory of Frederick Louis Gruchalla and Sheila Miller at 7:36 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
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Minutes Acceptance: Minutes of Sep 9, 2025 6:00 PM (Consent Calendar)
Agenda Item: 3
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: September 23, 2025
SUBJECT: CHECK REGISTER NO. 19
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston
RECOMMENDED ACTION
City Council approve and ratify for payment the demands presented in Check Register No. 19.
BACKGROUND
Check Register No. 19 for the Period 08/08/25 through 08/21/25 and 08/28/25 in the aggregate amount of $13,635,648.03 inclusive of Electronic Funds Transfers for the Period 08/11/25 through 08/22/25 in the aggregate amount of $6,373,297.71.
FISCAL IMPACT
Adequate funds are available in the budgeted expenditure accounts to support the Check Register payments.
ATTACHMENTS
Memo - Check Register No. 19
Check Register No.19 (available in the City Clerk's Reading File) 3 Packet Pg. 16
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Attachment: Memo - Check Register No. 19 (Check Register No, 19)
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Attachment: Memo - Check Register No. 19 (Check Register No, 19)
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Attachment: Memo - Check Register No. 19 (Check Register No, 19)
Agenda Item: 4
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: September 23, 2025
SUBJECT: CITY COUNCIL AND BOARD OF LIBRARY TRUSTEES POLICIES DEPARTMENT: Administrative Services
PRESENTER: Benny Ives
RECOMMENDED ACTION
City Council approve the recommended deletion of and revisions to City Council policies.
Santa Clarita Board of Library Trustees approve the recommended revisions to Santa Clarita Public Library policies.
BACKGROUND
City of Santa Clarita (City) administrative policies and procedures are intended as a meaningful working device for the compilation of administrative rules and regulations, procedures, and other policy statements that are needed for the effective functioning of all City departments. The administrative policies are separated into nine sections: Legislative Relations, Administration, Human Resources, Health and Safety, Finance, Purchasing, Budget, Technology, and Library.
The objective of the policies is to minimize doubt, confusion, and inconsistency in the performance of City duties. These policies are "living" documents and, as such, are to be amended, changed, and altered as conditions and circumstances warrant. The policies serve as a comprehensive guide for administrative action and provide a framework for the discharge of delegated authorities and assigned responsibilities.
The previous comprehensive review of all policies was completed in January 2023. At the conclusion of the 2025 comprehensive review, staff recommends actions as stated and summarized below. Redlined versions of the policies with proposed changes are attached to this report.
X
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The following City Council policy has been determined to be obsolete and proposed for deletion:
II-44.1 City Manager Authority to Execute the Sale of Encroached-Upon Properties This policy establishes the City Manager’s authority to execute the sale of encroached-upon properties. Staff recommends deleting this policy due to statutory restrictions imposed by the California Surplus Land Act (Act), which limits staff authority and requires that the sale of City- owned property follow the Act’s prescribed procedures.
The following City Council policies contain proposed revisions:
I-3.2 Awarding of Proclamations
The purpose of this policy is to establish guidelines for the awarding of proclamations. Staff recommends making minor changes to verbiage, which does not impact the overall substance of the policy.
I-4.3 Economic Development Policy
The purpose of this policy is to provide a fundamental overview of the City’s economic development approach. Staff recommends revising this policy to reflect current program offerings, including SizeUp Santa Clarita, an online business intelligence tool that empowers businesses to make informed decisions and promote long-term growth in Santa Clarita’s evolving economy.
I-6.2 Request for Continuance of Public Hearings before the City Council This policy establishes guidelines for handling requests from applicants or other interested parties to continue public hearings before the City Council. Staff recommends revising this policy to incorporate processes for public hearings that involve applicants and appellants and revise the policy into a more all-inclusive and overarching policy.
I-11.3 Enforcement of Oversized Vehicle Ordinance
This policy establishes guidelines for enforcing Chapter 12.94 of the Santa Clarita Municipal Code regarding oversized vehicle parking regulations. Staff recommends reassigning the department responsible for this policy from the City Manager’s Office to Community Development.
I-15.2 Code of Ethics and Conduct
The purpose of this policy is for the administration of a Code of Ethics and Conduct. Staff recommends revising this policy to update the Government Code referencing the California Public Records Act to the correct code number.
I-16.1 City of Santa Clarita Business Sponsorship Program The purpose of this policy is to define and establish the procedure to be followed for the City of Santa Clarita Business Sponsorship Program. Staff recommends revising this policy to incorporate additional language to clarify the City’s right to decline or terminate sponsorships.
This action may be taken if the sponsor engages in conduct that does not align with the City’s values or other provisions established in the revised policy.
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The Library Ad Hoc Committee met on August 28, 2025, and recommends revisions to the following Board of Library Trustees policies:
IX-2.5 Library Circulation
This policy establishes procedures for the circulation and loan of Santa Clarita Public Library (Library) materials. Staff recommends revising this policy to remove references to magazines, as they are no longer circulated. Additionally, staff recommends revisions to reflect the new Refund Policy and allow an increase in the number of item claims, due to the length of service on accounts, which will increase access for long-time users.
IX-3.4 Library Code of Conduct
This policy outlines the standards of conduct for individuals while inside a Library facility. Staff recommends revising this policy to redefine the Library spaces to include the museum and mobile Library, make changes to allow beverages in all areas of the Library, and change section “Q” to reflect the current Municipal Code.
IX-4.4 Library Displays
This policy guides the placement and selection of displays in Library facilities. Staff recommends revising this policy to add “And Postings” to the title in order to reflect both areas the policy addresses. Additionally, staff recommends revisions to reflect the differences between these two areas and clarify that Library displays are guided by the Library Material Selection Policy.
IX-5.4 Library Internet Use and Safety
This policy establishes guidelines for use and restriction of Library computers and Internet use for patrons and staff. Staff recommends revising this policy to remove section “F” under the “Recommend Guidelines for Children’s Internet Use,” as the information is outdated.
IX-6.4 Library Material Selection
This policy guides the selection and maintenance of the Library’s material collections. Staff recommends revising this policy to include language for the California Freedom to Read Act and to add a line on AI content decision-making standards.
IX-8.4 Library Registration
This policy establishes procedures for the applications, issuance, and use of Library cards. Staff recommends revising this policy to redefine the terms of courtesy lookup to allow for more access for account holders.
ALTERNATIVE ACTION
Other action as determined by the City Council.
X
FISCAL IMPACT
There is no fiscal impact associated with this item.
4 Packet Pg. 22
ATTACHMENTS
I-3.2 Awarding of Proclamations - Revised
I-4.3 Economic Development Policy - Revised
I-6.2 Request for Continuance of Public Hearings - Revised I-11.3 Enforcement of Oversized Vehicle Ordinance Policy - Revised I-15.2 Code of Ethics and Conduct - Revised
I-16.1 Business Sponsorship Program - Revised
IX-2.5 Library Circulation - Revised
IX-3.4 Library Code of Conduct - Revised
IX-4.4 Library Displays - Revised
IX-5.4 Library Internet Use and Safety - Revised
IX-6.4 Library Material Selection - Revised
IX-8.4 Library Registration - Revised
II-44.1 CM Auth to Exec Sale of Encroached Props - Delete (available in the City Clerk's Reading File)
4 Packet Pg. 23
I. PURPOSE
The purpose of this policy is to establish guidelines for the awarding of proclamations.
II. DEFINITIONS
A. Proclamation: An official, formal public announcement presented by the Mayor to an individual or organization.
III. GENERAL
A. All correspondence requesting a proclamation shall be responded to within 14 business days. This will provide staff adequate time for review and will ensure that the request adheres to the guidelines set forth in this policy.
B. Organizations and/or individuals are encouraged to submit actual copy sample wording to be included in the proclamation. Those doing so will receive notice of approval within 14 days of receipt. This will provide staff time to review the content and appropriateness of the request.
IV. POLICY
It is the declared policy of the City that proclamations shall not be provided if the request:
A. Advocates discrimination of any kind;
B. Recognizes civic contributions; and
C. Is made by organizations which are not based or do not have chapters within the City of Santa Clarita limits.
V. PROCEDURE
A. Requests for proclamations will be directed to the City Manager’s Office for preliminary review by the City Manager/Assistant City Manager.
B. If guidelines are met, the request will then be directed to the Mayor for final approval.
City of Santa Clarita
POLICY/PROCEDURE
Number I-3.12 SUBJECT: AWARDING OF PROCLAMATIONS
ORIGINAL ISSUE EFFECTIVE: 02/14/1989 CATEGORY: LEGISLATIVE RELATIONS CURRENT ISSUE EFFECTIVE:
10/13/202009/23/2025 SUPERSEDES: I-3.1
RESPONSIBLE DEPARTMENT: CITY MANAGER’S OFFICE
STANDARD MANAGEMENT PROCEDURE
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Attachment: I-3.2 Awarding of Proclamations - Revised (Council Policies)
C. Once final approval is received, City Manager’s Office staff will prepare the actual proclamation for the Mayor’s signature.
D. Proclamations to be issued during regular City Council meetings shall be scheduled and added to the agenda accordingly.
VI. ACCEPTANCE OF PROCLAMATIONS
A. Proclamations are to be presented in one of two ways:
1. The requesting party shall provide representation at a specified regular City Council meeting to receive the document; or
2. The requesting party shall provide a mailing address to where they would like the document proclamation sent.
VII. EXCEPTIONS
Exceptions to this policy are permitted upon approval of the Mayor.
VIII. AUTHORITY
By the authority of the City Council.
Cameron Smyth William A. Miranda
Mayor
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Attachment: I-3.2 Awarding of Proclamations - Revised (Council Policies)
I. PURPOSE
The purpose of this policy is to provide a fundamental overview of the City of Santa Clarita’s economic development approach based on a three-part strategy to foster responsible economic development opportunities resulting in: a jobs/housing balance established through quality employment opportunities for residents, an economic base through increased sales tax generation, and economic wealth by attracting external monies to the local economy.
II. POLICY
The City of Santa Clarita (City) accomplishes the objectives mentioned above by implementing ways to make it easier to do business within the City. The City’s business- friendly approach to economic development offers several advantages to businesses, including a variety of business incentives, the City’s One-Stop Permit Center, and service- focused business assistance.
Ensuring high-quality jobs are available for residents propelled the formation of the Santa Clarita Valley Economic Development Corporation (SCVEDC) in 2009 to help grow the number of high-quality jobs in five key industries: aerospace and defense, advanced manufacturing, information technology, medical devices and bioscience, and digital media and entertainment. The City’s ongoing partnership with the SCVEDC helps attract growing companies that result in a jobs/housing balance that enhances the quality of life for residents. Additionally, the City established strategic partnerships with the Santa Clarita Chamber of Commerce and Valley Industry Association to strengthen efforts in the business community, which continues to be integral to reaching the City’s economic development goals.
Recognizing the importance of supporting entrepreneurs and small to medium-sized businesses, the City launched SizeUp Santa Clarita, an online business intelligence tool that provides local companies with valuable data to help them grow and compete. This tool empowers businesses with market research, industry benchmarking, competitive analysis, and demographic data to make informed decisions and promote innovation and long-term growth in Santa Clarita’s evolving economy. In 2014, the City established the Santa Clarita Business Incubator to stimulate local economic growth by promoting entrepreneurial
City of Santa Clarita
POLICY/PROCEDURE
Number I-4.23 SUBJECT: ECONOMIC DEVELOPMENT POLICY
ORIGINAL ISSUE EFFECTIVE: 03/14/1988 CATEGORY: LEGISLATIVE RELATIONS CURRENT ISSUE EFFECTIVE:
01/24/202309/23/2025 SUPERSEDES: I-4.12
RESPONSIBLE DEPARTMENT: ECONOMIC DEVELOPMENT
STANDARD MANAGEMENT PROCEDURE
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Attachment: I-4.3 Economic Development Policy - Revised (Council Policies)
innovation for creative and technology-focused startup companies. Recognizing that industries are changing, and to continue local economic prosperity in an increasingly technology-focused world, the City identified the need to help develop innovative local talent, support their growth, and promote their continued development as they transition and grow to be the future of the City’s business community.
The City also focuses on efforts to increase sales tax generation by continually attracting community-desired restaurants and retail establishments to keep residents shopping, dining, and utilizing local services in Santa Clarita. Creating opportunities for increased sales tax generation indicates the health of the local economy. By increasing these dollars, the City is consistently able to invest in the community, making Santa Clarita an ideal place to live, work, and play.
The City continues to increase local economic wealth by attracting external monies to the local economy by way of tourism and filming. The City’s Tourism Program attracts world- class events and meetings with attractions aimed to amplify Santa Clarita’s reputation as a destination for leisure travelers, meeting organizers, and event planners. Additionally, Santa Clarita is consistently one of the most filmed places in California, offering thousands of film-friendly locations and a one-stop-shop Film Office that assists in film permitting and administering the City’s own Film Incentive Program.
Based on projected growth, the City’s approach plan to economic development remains responsible, sustainable, thoughtful, and strategic. More details on the City’s economic development history and efforts to support long-term economic development goals can be found within the General Plan under Economic Development Element.
III. AUTHORITY
Adopted by the authority of the City Council on March 14, 1988, and amended on September 23, 2025.
____________________________________
Jason GibbsWilliam A. Miranda
Mayor
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Attachment: I-4.3 Economic Development Policy - Revised (Council Policies)
I. PURPOSE
The purpose of this policy is to develop guidelines for handling public hearings before the City Council which involve applicants and/or appellants. This policy addresses public hearings, appeal hearings, and requests from applicants or other interested parties to continue public hearings before the City Council.
II. PROCEDURE
The following outlines each public hearing scenario that involves an applicant, appellant, or both, which follow in substantially the form of the script templates attached to this policy.
Non-Appeal Public Hearings
A. During public hearings for projects brought before the City Council, the Mayor will open the public hearing and request that the City Clerk confirm required noticing has been provided.
B. The Mayor will then call upon staff to provide a presentation.
C. Following staff’s presentation, the Mayor will call upon the applicant (if other than the City) for comments, which will not exceed 15 minutes, unless otherwise directed by the Mayor.
D. The Mayor will next call on any other speakers who wish to make comments, not to exceed three minutes each, unless otherwise directed by the Mayor.
E. Following the public comment portion of the hearing, the applicant will be provided an additional up to five minutes for rebuttal, with the time subject to change at the discretion of the Mayor.
F. Once all comments have been heard, the Mayor will close the public comment portion of the hearing and open the discussion for comments and questions by members of the City Council.
City of Santa Clarita
POLICY/PROCEDURE
Number I-6.12 SUBJECT: REQUEST FOR CONTINUANCE OF PUBLIC
HEARINGS BEFORE CITY COUNCIL
ORIGINAL ISSUE EFFECTIVE: 08/27/1991 CATEGORY: LEGISLATIVE RELATIONS CURRENT ISSUE EFFECTIVE:
01/24/202309/23/2025 SUPERSEDES: I-6.1
RESPONSIBLE DEPARTMENT: CITY MANAGER’S OFFICE
STANDARD MANAGEMENT PROCEDURE
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Attachment: I-6.2 Request for Continuance of Public Hearings - Revised (Council Policies)
G. Following all City Council discussion, the Mayor will entertain a motion for staff recommendation or other action as determined by the City Council.
Appeal Hearings
A. When a decision is appealed by the applicant or an interested party (appellant), the item will be heard by the City Council during a public hearing.
B. The Mayor will open the public hearing and request that the City Clerk confirm that all required noticing has been provided.
C. The Mayor will then call upon staff to make a presentation.
D. Following staff’s presentation, the Mayor will call upon the appellant (if other than the applicant) for comments, which will not exceed 15 minutes, unless otherwise directed by the Mayor.
E. The Mayor will then call upon the applicant for comments, which will not exceed 15 minutes, unless otherwise directed by the Mayor.
F. The Mayor will then call upon any persons who wish to make a comment, not to exceed 3 minutes each, unless otherwise directed by the Mayor.
G. Following the public comment portion of the hearing, both the applicant and the appellant will be provided an additional up to five minutes for rebuttal (with the applicant going first and the appellant having the last word), with the time subject to change at the discretion of the Mayor.
H. Once all comments have been heard, the Mayor will close the public comment portion of the hearing and open the discussion for comments and questions by members of the City Council.
I. Following all City Council discussion, the Mayor will entertain a motion for staff recommendation or other action as determined by the City Council.
Continuance of a Public Hearing
A. The City Manager may recommend for approval one continuance of a public hearing before the City Council due to “unforeseen circumstances.”
B. A second or subsequent continuance may be granted by the City Council, at its discretion; upon a showing of good cause, at the meeting for which the public hearing is scheduled.
C. If a continuance is granted by the City Council, the item shall be rescheduled as though it were a new request for hearing. All previously requested or scheduled hearing items would be considered preferentially in choosing a new hearing date.
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Attachment: I-6.2 Request for Continuance of Public Hearings - Revised (Council Policies)
D. Any request for continuance by an applicant shall only be granted upon agreement by the applicant that such continuance will constitute a waiver of any time requirement within which the City is required to perform any act.
III. DEFINITION
“Unforeseen circumstances” shall not include someone other than the applicant or a directly affected party being unavailable for the City Council meeting.
IV. AUTHORITY
By the authority of the City Council.
Jason GibbsWilliam A. Miranda
Mayor
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Attachment: I-6.2 Request for Continuance of Public Hearings - Revised (Council Policies) Agenda Item #___
PUBLIC HEARING FOR [TITLE OF ITEM]
[City Council Meeting Date]
1. THE MAYOR MAKES OPENING REMARKS:
“This is the time and place for the public hearing
for TITLE OF ITEM.
The hearing is officially opened. We will receive
comments, questions, and any oral protest from any
interested person.
When all comments have been received, the public
comment portion of the hearing will be closed. City
Clerk?”
2. CITY CLERK REPORTS ON THE HEARING
NOTICE: “All notices required by law have been
provided.”
3. MAYOR COMMENTS:
“City staff will now make a presentation, followed
by presentations from the applicant, after which the
public will have an opportunity to comment.
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Attachment: I-6.2 Request for Continuance of Public Hearings - Revised (Council Policies)
With that, I would like to turn the time over to
[name and title of staff presenter].”
4. FOLLOWING STAFF’S PRESENTATION, THE
MAYOR STATES:
“The applicant now has up to 15 minutes to address
the City Council. I will now turn the time over to
the applicant.”
5. FOLLOWING APPLICANT PRESENTATION,
MAYOR ASKS IF THERE ARE REQUESTS
TO SPEAK:
“City Clerk, are there any speakers for this item?”
IF YES, MAYOR STATES:
“I will now call each of the speakers up in the order
the cards were received by the City Clerk.
Each speaker will have up to 3 minutes to address
the Council.”
6. FOLLOWING PUBLIC COMMENT, MAYOR
STATES:
“The applicant now has 5 minutes to rebut any
public comments made.”
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Attachment: I-6.2 Request for Continuance of Public Hearings - Revised (Council Policies)
7. FOLLOWING APPLICANT REBUTTAL,
MAYOR STATES:
“I am now closing the public comment portion of
this hearing.”
8. THE MAYOR ASKS:
“Are there any questions for staff and the applicant,
or is there any discussion by members of the City
Council?”
9. REQUEST FOR MOTION:
The Mayor will entertain a motion for staff
recommendation or other action as determined by
Council.
10. COUNCIL DECISION:
The Mayor announces the decision of the City
Council.
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Attachment: I-6.2 Request for Continuance of Public Hearings - Revised (Council Policies) Agenda Item #___
PUBLIC HEARING FOR [TITLE OF ITEM]
[City Council Meeting Date]
1. THE MAYOR MAKES OPENING REMARKS:
“This is the time and place for the appeal of the
Planning Commission decision to [XXX].
The hearing is officially opened. We will receive
comments, questions, and any oral protest from any
interested person.
When all comments have been received, the public
comment portion of the hearing will be closed. City
Clerk?”
2. CITY CLERK REPORTS ON THE HEARING
NOTICE: “All notices required by law have been
provided.”
3. MAYOR COMMENTS:
“City staff will now make a presentation, followed
by presentations from both the applicant and
appellant.
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Attachment: I-6.2 Request for Continuance of Public Hearings - Revised (Council Policies)
We will then hear public comments, followed by a
rebuttal from the appellant and applicant.
With that, I would like to turn the time over to
[name and title of staff presenter].”
4. FOLLOWING STAFF’S PRESENTATION, THE
MAYOR STATES:
“The appellant now has up to 15 minutes to address
the City Council. I will now turn the time over to
the applicant.”
5. FOLLOWING APPELLANT PRESENTATION,
THE MAYOR STATES:
“The applicant now has up to 15 minutes to address
the City Council. I will turn the time over to the
appellant.”
6. FOLLOWING APPLICANT PRESENTATION,
MAYOR ASKS IF THERE ARE REQUESTS
TO SPEAK:
“City Clerk, are there any speakers for this item?”
IF YES, MAYOR STATES:
“I will now call each of the speakers up in the order
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Attachment: I-6.2 Request for Continuance of Public Hearings - Revised (Council Policies)
the cards were received by the City Clerk.
Each speaker will have up to 3 minutes to address
the Council.”
7. FOLLOWING PUBLIC COMMENT, MAYOR
STATES:
“The applicant now has 5 minutes to rebut any
public comments made.”
8. FOLLOWING APPLICANT REBUTAL,
MAYOR STATES:
“The appellant now has 5 minutes to rebut any
public comments made.”
9. FOLLOWING APPELLANT REBUTTAL,
MAYOR STATES:
“I am now closing the public comment portion of
this hearing.”
10. THE MAYOR ASKS:
“Are there any questions for staff, the applicant, or
appellant, or is there any discussion by members of
the City Council?”
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Attachment: I-6.2 Request for Continuance of Public Hearings - Revised (Council Policies)
11. REQUEST FOR MOTION:
The Mayor will entertain a motion for staff
recommendation or other action as determined by
Council.
12. COUNCIL DECISION:
The Mayor announces the decision of the City
Council.
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Attachment: I-6.2 Request for Continuance of Public Hearings - Revised (Council Policies)
I. PURPOSE
The purpose is to establish guidelines for enforcing Chapter 12.94 of the Santa Clarita Municipal Code regarding oversized vehicle parking regulations.
II. GENERAL
Chapter 12.94 of the Santa Clarita Municipal Code prohibits oversized vehicles from parking on any public street. This ordinance defines “oversized vehicle” as any motor vehicle, boat, or trailer which meets or exceeds at least two of the following criteria:
A. Twenty-three feet in length; or
B. Eight feet in height; or
C. Seven feet in width.
The restrictions do not apply to oversized vehicles parked on the public street during the weekend (Saturday and Sunday) or on a national holiday. Weekday and non-holiday exemptions are also given to oversized vehicles that are being loaded or unloaded, as observed by a City Code Enforcement Officer, Parking Enforcement Officer, or Sheriff’s Deputy, or in the case of emergency repairs being performed to the vehicle, provided that these activities do not exceed 48 consecutive hours. “Emergency Repairs” are defined as any repair of a minor nature (i.e. changing a flat tire, or jumping a discharged battery) performed to restore a vehicle’s operability. Oversized vehicles displaying a disabled license plate are exempt from the provisions set forth in the Code, but must adhere to other codes where exemptions are not granted, such as Vehicles Parked over 72 hours. Owners of oversized vehicles have the option of applying for an Oversized Vehicle Parking Permit, issued by the City Manager or designee, which allows owners of oversized vehicles to park their oversized vehicle on the public street for up to 72 hours.
City of Santa Clarita
POLICY/PROCEDURE
Number I-11.32
SUBJECT: ENFORCEMENT OF OVERSIZED
VEHICLE ORDINANCE
ORIGINAL ISSUE EFFECTIVE: 04/01/2001 CATEGORY: LEGISLATIVE RELATIONS CURRENT ISSUE EFFECTIVE:
05/25/202309/23/2025 SUPERSEDES: I-11.21
RESPONSIBLE DEPARTMENT: CITY MANAGER’S OFFICECOMMUNITY DEVELOPMENT
STANDARD MANAGEMENT PROCEDURE
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Attachment: I-11.3 Enforcement of Oversized Vehicle Ordinance Policy - Revised (Council Policies)
III. POLICY
It is the declared policy of the City that the above stated provisions are enforced by the Sheriff’s Department and other persons designated by the City Manager, such as Code Enforcement Officers and Parking Enforcement Officers. In addition, it is the declared policy of the City to address enforcement of the aforementioned provisions on a reactive or complaint basis unless an oversized vehicle poses an immediate risk to public health and safety. Oversized vehicle owners who fail to comply with the provisions of this policy shall be subject to citation and/or tow as outlined within Chapter 12.94 of the Santa Clarita Municipal Code.
IV. EXCEPTIONS
Exceptions to this policy may be authorized by the City Council.
V. AUTHORITY
Adopted by the City Council January 9, 2001 , and amended on October 13, 2020 , and April 11, 2023.September 23, 2025.
Jason GibbsWilliam A. Miranda
Mayor
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Attachment: I-11.3 Enforcement of Oversized Vehicle Ordinance Policy - Revised (Council Policies)
I. PURPOSE
The City of Santa Clarita has developed the following policy for administration of a Code of Ethics and Conduct.
II. POLICY
A. Purpose
The City recognizes that the proper operation of democratic government requires that decision-makers be independent, impartial, and accountable to the people they serve. At the City of Santa Clarita, we believe ethical conduct requires more than simply complying with the laws and regulations that govern our organization. As members of the City Council, boards, committees, commissions, and employees, we agree to uphold this Code of Ethics and Conduct.
The residents of the City of Santa Clarita are entitled to a fair, ethical and accountable local government which has earned the public’s full confidence for integrity. The City of Santa Clarita’s strong desire to fulfill this mission therefore requires that:
1. Public officials, both elected and appointed, and employees comply with both the letter and spirit of the laws and policies affecting the operations of government;
2. Public officials be independent, impartial and fair in their judgment and actions;
3. Public office be used for the public good, not for personal gain; and
4. Public deliberations and processes be conducted openly, unless legally confidential, in an atmosphere of respect and civility.
For these reasons, the City of Santa Clarita has adopted this Code of Ethics and Conduct for elected officials, and members of appointed boards, commissions, committees, and staff to
City of Santa Clarita
POLICY/PROCEDURE
Number I-15.21 SUBJECT: CODE OF ETHICS AND CONDUCT
ORIGINAL ISSUE EFFECTIVE: 08/15/2008 CATEGORY: LEGISLATIVE RELATIONS CURRENT ISSUE EFFECTIVE:
10/13/202009/23/2025 SUPERSEDES: I-15.1
RESPONSIBLE DEPARTMENT: CITY MANAGER’S OFFICE
STANDARD MANAGEMENT PROCEDURE
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Attachment: I-15.2 Code of Ethics and Conduct - Revised (Council Policies)
assure public confidence in the integrity of local government and its effective and fair operation.
B. Persons Governed by Policy
This policy shall govern all elected officials of the City, appointed officials of the City, Commissions of the City, members of City committees, and employees of the City, whether serving for compensation or no compensation (“Covered Persons”). These persons are also guided by policies, principles and guidelines established by the City and various organizations.
1. Integrity/Honesty
Covered persons will be honest with fellow officials, the public and others. Covered persons shall be prepared to make unpopular decisions when the public’s interest requires it. Additionally, covered persons shall take responsibility for their actions and disclose suspected instances of corruption to the appropriate authorities.
2. Accountability/Responsibility
Covered persons shall hold a high standard and be accountable to the public, stakeholders, and other institutions. Such persons are required to be an agent of the democratic process, thus receive input, explain actions, accept results of the body’s decisions, and engage in continuous improvement. Covered persons are prudent stewards of public resources and actively consider the impact of their decisions on the financial and social stability of the City and its residents.
3. Respect
Covered persons shall treat fellow officials, staff and the public with courtesy and civility, even when there is disagreement on what is best for the community. Covered persons shall actively listen, ask questions, seek diverse opinions and participate in added value discussion for the purpose of consensus building, and make decisions and recommendations based upon research and facts involving staff and stakeholders, taking into consideration short and long-term goals. Furthermore, covered persons shall support a positive work environment for City staff and others who serve the City.
4. Fairness
Covered persons shall be impartial when making decisions, avoiding the temptation to favor those who have supported the covered person and disfavor those who have not.
They shall support the public’s right to know and will promote their meaningful participation in the conduct of the public’s business. Furthermore, covered persons shall treat all persons, claims, and transactions in a fair and equitable manner, and make decisions based on the merits of the issue, with attention to due process.
5. Comply with the Law
Covered persons shall comply with the laws of the Nation, the State of California, and City in the performance of their public duties. These laws include, but are not limited to:
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Attachment: I-15.2 Code of Ethics and Conduct - Revised (Council Policies)
the United States and California Constitutions; United States and California codes, regulations, interpretive administrative findings and relevant case law, City ordinances, and City personnel guidelines and philosophies. These laws include, but are not limited to, topics relating to ethics and conduct, including conflicts of interest, financial disclosure regulations, and campaign finance contribution limitations and reporting requirements. Additionally, certain City professionals are guided by particular rules regarding ethics provided by their professional organizations.
6. Act in the Public Interest
Recognizing that stewardship of the public interest must be their primary concern, covered persons will work for the common good of the people of the City and not any private or personal interest, and they will assure fair and equal treatment of all persons, claims, and transactions coming before the City, including the City Council, boards, commissions, and committees.
7. Fiscal Responsibility
Covered persons shall make decisions after prudent consideration of their financial impact, taking into account the long-term financial needs of the City, especially its financial stability. They shall demonstrate concern for the proper use of City assets (e.g., personnel, time, property, equipment, funds) and follow established procedures.
Furthermore, covered persons shall make good financial decisions that seek to preserve or enhance programs and services for City residents.
8. Conflict of Interest
In order to assure their independence and impartiality on behalf of the common good, covered persons shall not use their official positions to influence government decisions in which they have a material financial interest or personal relationship which may give the appearance of a conflict of interest. In accordance with the law, covered persons shall disclose investments, interests in real property, sources of income, and gifts, and they shall abstain from participating in deliberations and decisions-making where conflicts may exist. (See California Government Code §§ 1090 et seq., 81000 et seq., 82000 et seq., 87100 et seq.; 87407; California Health & Safety Code §§ 33130 et seq.; California Penal Code §68; 2 Code of California Regulations §§ 18700 et seq.)
9. Regulations Regarding Personal Advantages and Perquisites Covered persons shall comply with the requirements of the United States and California Constitutions; United States and California codes, regulations, interpretive administrative findings and relevant case law, relating to the acceptance and reporting of gifts, loans, and other possible perquisites of office. (See California Constitution, Art.
XII, § 7; Gov. Code §§ 3204, 8314, 36501 et seq., 82000 et seq., 87200 et seq., 87400 et seq.; 89001, 89500 et seq.; Pen. Code § 424 et seq.; 2 Code of Cal. Regs. §§ 18700 et seq., 18930 et seq.)
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Attachment: I-15.2 Code of Ethics and Conduct - Revised (Council Policies)
10. Confidential Information
Covered persons shall respect the confidentiality of information concerning City property, personnel or proceedings of the City. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal interests. (See Gov. Code §§54963, 82000 et seq.)
11. Use of Public Resources
Covered persons shall not use public resources not available to the public in general, such as City staff, time, equipment, supplies or facilities, for private gain. Covered persons shall not utilize the City’s name or logo for the purpose of endorsing any political candidate. (See Gov. Code §§ 3204, 8314, 89001, 89500 et seq.; Pen. Code § 424 et seq.; 2 Code of Cal. Regs. §§ 18930 et seq.)
12. Representation of Private interests
In keeping with their role as stewards of the public interest, members of Council shall not appear on behalf of the private interests of third parties before the Council or any board, commission, committee, or proceeding of the City, nor shall members of boards, commissions and committees appear before their own bodies or before the Council on behalf of the private interests of third parties related to the areas of service of their bodies.
13. Advocacy
Covered persons shall represent the official policies or positions of the City Council, board, commission, or committee to the best of their ability. When presenting their individual opinions and positions, covered persons shall explicitly state they do not represent their body or the City of Santa Clarita, nor will they allow the inference that they do.
14. Governmental Transparency Laws
Covered persons are governed by relevant government transparency laws, including, but not limited to, the California Brown Act (Gov. Code §§ 54950 et seq. and California Public Records Act (Gov. Code §§ 79316250 et seq.).
15. Independence of Boards, Commissions, and Committees Because of the value of the independent advice of boards, commissions, and committees to the public decision-making process, members of Council shall refrain from using their positions to influence unduly the deliberations or outcomes of board, commission, and committee proceedings.
16. Positive Work Place Environment
City Council Members, Commissioners and Committee Members shall support the maintenance of a positive and constructive work place environment for City employees, for persons dealing with the City, and for each other as well. These persons shall recognize their special role in dealings with City employees and refrain from creating
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Attachment: I-15.2 Code of Ethics and Conduct - Revised (Council Policies)
the perception of inappropriate direction to staff.
17. Implementation
All covered persons should be familiar with this Code of Ethics and Conduct and embrace its provisions. For this reason, ethical standards shall be included in orientations for City Council Members, Commissioners, Committee Members, and newly appointed officials and staff. Furthermore, copies of this Code of Ethics and Conduct shall be distributed at orientation sessions for all new City elected and appointed officials, and employees.
18. Compliance
The Santa Clarita Code of Ethics and Conduct expresses standards of ethical conduct expected for covered persons, and the public can continue to have full confidence in the integrity of government. The City of Santa Clarita will continue to comply with state and federal laws, and will continue conducting necessary trainings as mandated by the state and nation.
Any violations of applicable laws as referred to in this Code of Ethics and Conduct, which include, but are not limited to, violations of the United States and California Constitutions; United States and California codes, regulations, interpretive administrative findings and relevant case law, may be reported to the appropriate governing agencies. Contact information for relevant agencies is as follows:
City of Santa Clarita City Council
Any person who believes that a City official (i.e. City Council Member or City Manager) has violated this Code of Ethics and Conduct shall report the allegation to the City Council. 23920 Valencia Blvd., Suite 300
Santa Clarita, California 91355
Phone: (661) 259-2489
Fax: (661) 259-8125
Website: https://santaclarita.gov
City of Santa Clarita City Manager’s Office
Any person who believes that City staff has violated this Code of Ethics and Conduct shall report the allegation to the City Manager.
23920 Valencia Blvd., Suite 300
Santa Clarita, California 91355
Phone: (661) 259-2489
Fax: (661) 259-8125
Website: https://santaclarita.gov
City of Santa Clarita City Attorney’s Office
The City Attorney’s Office will investigate all claims of violations of the Code of Ethics and Conduct, as directed by the City Council and the City Manager.
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City Attorney’s Office
23920 Valencia Blvd, Suite 300
Santa Clarita, California 91355
Phone: (661) 255-4315
Los Angeles District Attorney’s Office Public Integrity Division The District Attorney’s Public Integrity Division ensures that public and appointed officials will carry out their duties in a lawful, ethical and professional manner. The district Attorney’s Public Integrity division ensures that public and appointed officials - and their subordinates - fulfill their legally mandated duties.
211 West Temple St., Suite 1000
Los Angeles, California 90012
Phone: (213) 257-2475
Website: http://da.co.la.ca.us/pid.htm
Attorney General's Office California Department of Justice The Attorney General’s Office provides leadership, information and education in partnership with state and local governments to enforce and apply all the laws fairly and impartially.
Attn: Public Inquiry Unit
P.O. Box 944255
Sacramento, California 94244-2550
Phone: (916) 322-3360 or (800) 952-5225
Fax: (916) 323-5341
Website: http://oag.ca.gov/
California Fair Political Practices Commission (FPPC)
The Fair Political Practices Commission is to promote the integrity of the state & local government in California through fair, impartial interpretation and enforcement of political campaign lobbying, and conflict of interest laws.
428 J Street, Suite 620
Sacramento, California 95814
Phone: (866) ASK-FPPC
Website: http://www.fppc.ca.gov/
Federal Election Commission (FEC)
The Federal Election Commission administers and enforces the Federal Election Campaign Act (FECA) - the statute that governs the finance of federal elections. The duty of the FEC is to disclose campaign finance information, and to enforce the provisions of the law in respect to limits and prohibition of campaign contributions.
999 E. Street, NW
Washington, DC 20463
Phone: (202) 694-1000 or (800) 424-9530
Website: http://www.fec.gov/
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U.S. Department of Justice (DOJ)
The Department of Justice enforces and defends the interests of the U.S. according to the law; to ensure public safety against threats foreign and domestic; to provide federal leadership in preventing and controlling crime; to seek just punishment for those guilty of unlawful behavior; and to ensure fair and impartial administration of justice for all Americans.
950 Pennsylvania Avenue, NW
Washington, DC 20530-0001
Phone: (202) 514-2000
E-mail: [email protected] Website: http://www.justice.gov/ III. EXCEPTIONS
There are no exceptions to the above stated guidelines without City Council approval.
IV. AUTHORITY
By order of the City Council.
Cameron SmythWilliam A. Miranda
Mayor
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I. PURPOSE
The purpose of this policy is to define and establish the procedure to be followed for the City of Santa Clarita Business Sponsorship Program (Sponsorship Program).
II. BACKGROUND
The Sponsorship Program provides an innovative and integrated marketing solution for businesses, centered on high impact City events, facilities, and programs. The specific goals of the Sponsorship Program are as follows:
1. To meet community needs;
2. To protect public interests in the short and long term;
3. To provide opportunities for local businesses to engage with the community;
4. To provide opportunities that are open and accessible to all Santa Clarita residents;
5. To align with the City’s strategic plans and philosophy; and,
6. To model high standards of ethical and professional conduct
Sponsorship packages are specifically tailored to each business and personally managed by an Economic Development professional. Benefits are crafted around the needs and goals of each business, making each partnership unique.
Sponsorship packages are available year-round and include dynamic marketing opportunities at a variety of sports, cultural and lifestyle events. Sponsorship packages are additionally available for City programs and facility naming rights.
City of Santa Clarita
POLICY/PROCEDURE
Number I-16.1 SUBJECT: CITY OF SANTA CLARITA BUSINESS
SPONSORSHIP PROGRAM
ORIGINAL ISSUE EFFECTIVE: 01/24/2023 CATEGORY: LEGISLATIVE CURRENT ISSUE EFFECTIVE: 09/23/2025 SUPERSEDES: I-16
RESPONSIBLE DEPARTMENT: ECONOMIC DEVELOPMENT
STANDARD MANAGEMENT PROCEDURE
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III. PROCEDURE
All sponsorship opportunities are offered and approved at the City’s sole discretion. When contemplating proposed sponsorship packages, the City considers all of the following factors:
1. The ability of the City to retain its identity on the facility as owner/operator of the facility or principal provider of service;
2. Consistency of the proposer’s services, products, customers and promotional goals with the City’s character, values, services and priorities;
3. The proposer’s historical participation and association with community projects, events and continued willingness to participate;
4. The operating and maintenance costs to the City associated with the proposed sponsorship;
5. Anticipated public perception of the association with the City and the proposer;
6. Extent, prominence and aesthetic of the public display of the sponsorship;
7. Level of support provided by the proposer;
8. Level of participation and support by the City that would be required to fulfill the sponsorship;
9. Inconsistences between City policies and the policies or practices of the proposer; and,
10. Other factors that might undermine public confidence in the City’s impartiality or interfere with the efficient delivery of City services or operations The City reserves the right to prioritize local businesses when securing sponsors. Local refers to any business having a working address within the City limits. While local businesses may receive priority, this policy does not preclude the City from selecting non-local businesses to participate in the Sponsorship Program.
Additionally, the City reserves the right to decline any sponsorship proposal if the sponsor’s mission, policies, public image, or affiliations are not aligned with the values, strategic goals, or brand integrity of the City, or if the association could be reasonably expected to harm public trust.
Each sponsorship package is formalized via a written agreement with the City and the participating business partner. Sponsorship benefits will not be extended, promoted, or fulfilled until a fully executed agreement is in place, signed by both parties. Sponsorship association with the City may not be utilized to the advantage of the sponsor in any competitive bidding, contract or other City-related activity. Participation in the Sponsorship Program does not guarantee exclusivity unless clearly stated in the agreement. Sponsors must disclose any
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conflicts of interest before the agreement is finalized. Sponsorship does not entitle a sponsor to any additional privileges not specified in or beyond the scope of the Sponsorship Agreement.
Acceptance of sponsorship does not imply endorsement, certification, or preference of any individual, entity or product by the City of Santa Clarita.
The City reserves the right to terminate any sponsorship agreement, with or without refund, if the sponsor engages in conduct that is unlawful, discriminatory, unethical, or otherwise inconsistent with the City’s values or the best interests of the community.
IV. APPROVAL THRESHOLDS
All Naming Rights sponsorships for permanent facilities must be approved by the City Council, regardless of total dollar amount. All other sponsorships agreements are subject to the approval of the City Manager or the City Manager’s Designee, should they be valued at or above $100,000 for the full life of the agreement. Any agreements valued below $100,000 (full-term) shall be subject to the approval of the Economic Development Division Manager or Department Director.
V. APPLICABILITY
The sponsorship provisions of this policy do not apply to non-City events and activities, or to privately operated facilities. This includes, but is not limited to the 4th of July parade or permitted events hosted on City property.
VI. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.
VII. AUTHORITY
By the authority of the City Council.
Jason GibbsWilliam A. Miranda
Mayor
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I. PURPOSE
The purpose of this policy is to establish procedures for circulation and loan of Santa Clarita Public Library (Library) materials.
II. LIBRARY CARDS
To check out materials, each library customer must have a valid Library card. There is no charge for the initial library card for any resident of California. There is a fee for replacing a lost, stolen, or damaged card. Library cards are non-transferable. Fees are established within the City of Santa Clarita Fee Schedule. Library cards must be presented at the time of service, as a one-time courtesy, identification may be presented to access account information without presenting a Library card.
Each library card holder may checkout up to 50 items at a time. The following item checkout limitations exist for each card:
A. Printed Materials (books and magazines): 50 per card B. DVDs & Blu-Rays: 10 per card, not to exceed 50 total items C. Audiobooks: 10 per card, not to exceed 50 total items D. Kit Materials: 50 per card
III. LOAN PERIODS AND NUMBER OF RENEWALS ALLOWED
A. Reference Materials: Reference materials do not circulate B. Adult and Juvenile Books: 21 days; three renewals
C. Sound Recordings: 21 days; three renewals
D. Kit Materials: 21 days; three renewals
E. DVDs: seven days; three renewals
F. Magazines: seven days; three renewals
City of Santa Clarita
POLICY/PROCEDURE
Number IX-2.54 SUBJECT: LIBRARY CIRCULATION
ORIGINAL ISSUE EFFECTIVE: 04/26/2011 CATEGORY: LIBRARY
CURRENT ISSUE EFFECTIVE:
01/24/202309/23/2025 SUPERSEDES: IX-2.43
RESPONSIBLE DEPARTMENT: HUMAN RESOURCES AND LIBRARY SERVICES
STANDARD MANAGEMENT PROCEDURE
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IV. HOLDS
If an item is not available or is located at another Library, a customer can place a hold on it.
When available, it will be delivered to the Santa Clarita Public Library location of the customer’s choice. There is no charge for placing a hold on an item available via the Santa Clarita Public Library catalog. Some items may not be holdable. All items must be checked out on the card that placed the hold request.
There is a maximum of 50 holds per card. Within the 50 holds, there are other limits for material types. Cardholders can place holds on up to 50 books and up to 15 DVDs, sound recordings, and kit materials.
V. INTERLIBRARY LOANS
If an item is not available to borrow from the Santa Clarita Public Library’s collection, the Library will attempt to purchase the item. If the item cannot be purchased, it can be requested via Interlibrary Loan from another library system. A nominal fee, as established in the City of Santa Clarita Fee Schedule, will be charged for Interlibrary Loans. All Interlibrary Loans are reviewed by professional staff. Loans, loaning periods, and renewals are at the discretion of the loaning institution.
VI. FINES
Fines for overdue items checked out with an adult card or a juvenile card are established in the City of Santa Clarita Fee Schedule. Fines paid with non-sufficient funds (NSF) checks will be assigned a $55 fee by the City Cashier’s Office. Fines are calculated on the number of days that the Library is open. Discretion to waive Library fines rests with the City Librarian or designated representatives.
VII. RECOVERING OVERDUE MATERIALS
The Santa Clarita Public Library will attempt to notify the customer three days after the item is due, and again at 10 days after the item is due. At 30 days after the item is due, a bill notification is sent to the customer requesting that the item be returned and fines paid or the cost of the item plus a processing fee.
VIII. LOST MATERIALS
A lost item is defined as a library material that is not returned to the Library. Items not returned within sixty days of their its due date are considered lost. Items reported lost, misplaced, or missing by a customer are also considered lost. It is the responsibility of customers to return materials, or be subject to a replacement fee for lost items. Any accrued overdue fines for a lost item will be cancelled when payment for or replacement of a lost item is completed. A customer who locates a lost item within 30 days of paying a replacement fee may request a refund. To request a refund, a customer must return the lost item, along with the receipt for payment of the replacement fee, to the Library that accepted the replacement fee. Refunds will only be made in the original payment formaccording to policy number...in accordance with the Library Refund Policy.
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IX. DAMAGED MATERIALS
A damaged item is an item that is not returned in the condition in which it was borrowed.
Damage includes, but is not limited to: wet, stained, scratched, chipped, sticky, sandy, chewed, odiferous, missing pages, written in, or missing pieces. It is the responsibility of the customer to return items in the same condition as when the item was borrowed, or be subject to a replacement fee for the item. It is the responsibility of the customer to report any existing damage at the time an item is checked out.
X. CLAIMS RETURNED MATERIALS
A Claims Returned item is library material that was borrowed, then the customer claims was returned to the Library. If a Library customer is notified that they have not returned an item and the customer claims they have returned it, Library staff will check the shelf for the item, and if it is not located, may set the item to Claims Returned. A customer is only allowed to have five ten items with a Claims Returned/Claims Never Had status. Additional items will be marked as Lost and patrons will be responsible for the replacement.
XI. CLAIMS NEVER HAD MATERIALS
A Claims Never Had item is a library material that appears on a customer’s Library account, but that that the customer claims was never borrowed. If a Library customer is notified that they have not returned an item and claim they never borrowed the item, Library staff may set the item to Claims Returned. The item will remain on the customer’s account with a Claims Returned status until the item is found. A customer is only allowed to have five ten items with a Claims Returned/Claims Never Had status. Additional items will be marked as Lost, and patrons will be billed for the replacement. This policy will also apply for items checked out but customer reports the case was empty.
XII. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.
XIII. AUTHORITY
Policy originally adopted by the Santa Clarita Board of Library Trustees, BOLT Resolution No.
BOLT 11-4, on April 26, 2011. , Revisions to the policy approved and amended on October 13, 2020, and January 24, 2023, and September 23, 2025.
Jason GibbsWilliam A. Miranda
MayorChair
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City of Santa Clarita
POLICY/PROCEDURE
Number IX-3.43 SUBJECT: LIBRARY CODE OF CONDUCT
ORIGINAL ISSUE EFFECTIVE: 04/26/2011 CATEGORY: LIBRARY CURRENT ISSUE EFFECTIVE:
01/24/202309/23/2025 SUPERSEDES: IX-3.32
RESPONSIBLE DEPARTMENT: HUMAN RESOURCES AND LIBRARY SERVICES
STANDARD MANAGEMENT PROCEDURE
I. PURPOSE
The purpose of this policy is to outline standards of conduct expected of for persons using the facilities of the Santa Clarita Public Library (Library) and the administrative processes to be used when those standards are violated. The facilities of the Santa Clarita Public Library include each any physical Library branches, the Library Express-mobile library, and the William S. Hart Museum structures.
II. POLICY
The Santa Clarita Public Library is open to the general public. This policy ensures that everyone has the right to use library services and resources provided his or hertheir behavior does not unreasonably interfere with the rights of others to do the same. This policy requires the following specific behaviors be observed in the Library:
A. Behavior must not disrupt other people’s use of the Library.
B. Library customers must be considerate of others in the Library and treat other customers, staff and volunteers with courtesy and respect, honor other customers’ privacy, and keep all conversations quiet. Loud, abusive, or threatening language will not be tolerated.
C. Any action recognized as illegal is prohibited in the Library including possession or use of firearms, weapons, and illegal substances.
D. Electronic devices including cell phones must be set to mute or vibrate in the Library.
Volume from devices must be inaudible to others.
E. Food and beverages may only be consumed in designated areas. All beverages must have a lid in the Library.
F. If a person creates or emanates a detectable odor, including that of controlled substances, that disturbs other Library customers or staff, they will be asked to leave until the situation is corrected.
G. Bicycles, skates, skateboards, collapsible scooters, wheelies, hover boards, and other such items may not be used in Library entryways or walkways and must be kept out of
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passageways.
H. Smoking or use of tobacco products is not allowed in the Library or within 20 feet of entryways. Smoking includes holding, carrying, burning, emitting, inhaling or exhaling the fumes or vapor of a lighted or activated pipe, cigar, cigarette, or any electronic smoking device.
I. The consumption or possession of alcohol is prohibited on the premises except for special events whose organizers have obtained appropriate City approvals.
J. Shopping carts or other wheeled conveyances, except medically required equipment or strollers and wheelchairs carrying people, are not allowed in the Library.
K. Customers are not permitted to enter the Library with more than two backpacks, suitcases, or other large parcels or any combination of these, and these items may not be left unattended. The Library is not responsible for unattended items in the Library.
L. Animals other than service animals are not allowed in the Library. “Service animal” means a dog or miniature horse that has been individually trained to do work or perform tasks for an individual with a disability, as defined under the Americans with Disabilities Act.
M. Library restrooms may not be used for bathing, grooming, or washing clothing.
N. Customers must be fully clothed in the Library. Upper and lower body must be appropriately covered and footwear must be worn at all times.
O. No sleeping is allowed in the Library.
P. Customers cannot solicit, panhandle, sell products, or conduct business, including tutoring for a fee, in the Library.
Q. The children and teen’s areas of the Library areis specifically designed to meet the needs of young Library customers. The children and teen areas are’s area is available for use by children, teens, and their accompanying adults and by adults who have been given permission by Library staff. Adults that are not accompanying children and/or teens and adults that have not been given permission by Library staff will be asked to relocate to another section of the Library.
R. Using Library materials, equipment, furniture, fixtures, or building in a manner inconsistent with customary use or in a destructive, abusive, or potentially damaging manner is not permitted.
III. RULES FOR SUPERVISION OF MINORS
A. Parents, legal guardians, caregivers, and teachers are responsible for the behavior of children under their supervision. Children under the age of 11 must be accompanied by a parent or responsible caregiver caregiver who is 13 years old or older. A responsible adult must directly accompany babies, toddlers, and preschool children at all times. The Library is a public building; Library staff and volunteers cannot assume responsibility for children at any time. If a child is left unattended, the staff will make an attempt to find the parent/caregiver within the Library; if staff is unable to locate a responsible party, the child
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will be considered abandoned, and law enforcement personnel will be notified. If an unattended child is in the Library 15 minutes prior to closing time, law enforcement personnel will be notified and asked to pick up the child. Library staff are not permitted to provide transportation for the child.
IV. STAFF PROCEDURES WHEN PATRONS VIOLATE THE CODE OF CONDUCT
A. It is unlawful for any person to fail to obey a directive from Library personnel to cease and desist from the violation of any regulation, statute, or ordinance applicable to the use of the Library.
B. If a patron exhibits behavior that violates the code of conduct, Library staff will first inform the patron regarding the Library’s code of conduct and seek voluntary compliance. If the patron continues to act in ways that violate the disruptive use policy and the code of conduct, Library staff can require that the patron leave the Library. Law enforcement personnel may be called in to assist as needed.
C. The Santa Clarita Public Library has the authority to restrict patron access to the Library for extended periods upon written notice to the patron.
V. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.
VI. AUTHORITY
Policy adopted by the Santa Clarita Board of Library Trustees, BOLT Resolution No. BOLT 11-4, on April 26, 2011, updated by City Council Ordinance No. 17-03 on February 28, 2017 and Ordinance No. 23-1., amended on October 13, 2020, and January 24, 2023.Revisions to the policy approved on October 13, 2020, January 24, 2023, and September 23, 2025.
Jason GibbsWilliam A. Miranda
MayorChair
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I. PURPOSE
While the Library would like to accommodate all requests of local organizations and businesses for such space, the volume of requests and the small amount of space available makes this impossible. The term “display” is used collectively to include handouts, flyers, posters, and exhibit items. The Library does not advocate or endorse the viewpoints of exhibits or exhibitors using public forum locations. The Display policy applies to all locations of the Santa Clarita Public Library. To establish a procedure for accepting requests from organizations and persons to post or display content and/or advertise at designated locations of the Santa Clarita Public Library (Library).
II. DEFINITIONS
A. Posting: Includes handouts, flyers, posters, and exhibit items. The Library does not advocate or endorse the viewpoints of exhibits or exhibitors using limited public forum locations.
A.B. Display: Includes flyers, book materials, craft items, and exhibits created by professional City staff. Displays may feature celebratory recognitions, information on current trends or specialty topics.
II.III. DISPLAY SUBJECTS/ AND CONTENTS
Displays are forThe library will consider information about civic, cultural, educational, and recreational programs of likely interest to the local community. The displays may include such forms as:, such postings include:
Presentation of books, visual arts, crafts, paintings, drawings, sculpture, and a variety of media.
B. Promotion of interest in the use of books and other Library resources.
C. Information about community affairs, organizations, services, and activities.
A. Information about community affairs, organizations, services, and activities.
B. Civic groups, service clubs, nonprofit organizations, and governmental units promoting free events are typical sponsors of these activities.
City of Santa Clarita
POLICY/PROCEDURE
Number IX-4.34 SUBJECT: LIBRARY DISPLAYS AND POSTINGS ORIGINAL ISSUE EFFECTIVE: 04/26/2011 CATEGORY: LIBRARY CURRENT ISSUE EFFECTIVE:
01/24/202309/23/2025 SUPERSEDES: IX-4.23
RESPONSIBLE DEPARTMENT: HUMAN RESOURCES AND LIBRARY SERVICES
STANDARD MANAGEMENT PROCEDURE
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No political candidate or proposition materials, commercial promotions, or private events, such as yard sales, and “services provided,” are eligible for display.
Inquiries pertaining to art displays at the Library can be directed to the City of Santa Clarita Arts and Events Division, which coordinates the displaying of art within City facilities.
Political candidate or proposition materials, commercial promotions, or private events, such as yard sales, and “services provided,” are not eligible for posting as they are inconsistent with the non-partisan, non-commercial mission of the Santa Clarita Public Library. Postings that contain violence, obscenity, false or misleading information are not eligible for posting as they are inconsistent with the educational mission of the Santa Clarita Public Library Library Display content is guided by the Library Material Selection Policy. Displays highlight Library materials and programs that promote the interest and use of books and other Library resources, and may include: presentation of books, visual arts and crafts, paintings, drawings, sculpture and a variety of media
Inquiries pertaining to art displays at the Library can be directed to the City of Santa Clarita Arts and Events Division, which coordinates the display of art within City facilities.
III.IV. SIZE AND LOCATION
The Library reserves the right to refuse has discretion to decline to display post any materials that are awkward to display or take up disproportionate space. Displays Postings are only allowed in designated areas; generally, these are kiosks bulletin boards in the lobby. Other areas, such as service desks, study tables, walls, windows, doors, and shelving end panels are reserved for the Library’s own displays displays. Library displays shall have priority use of available space.
IV.V. REQUIREMENTS FOR POSTING/ AND DISTRIBUTING ITEMS
A. Handouts, flyers, and posters are displayed no more than one month prior to the event and will be placed in the appropriate public forum location by Library staff.
B. All items must identify the group or person responsible for distribution, and provide a contact address or telephone number.
C. Posters, flyers, and pamphlets may be discarded by the Library staff after 30 days. The Library will relocate, rearrange, and remove materials as it chooses.
D. The Library does not store materials. Any items brought early must be redelivered within the display period. prior to or after the posting period.
E. Active distribution, in which a person on site hands out materials, canvasses, solicits, or petitions, is not allowed in the Library.
F. Items to be posted/distributed must not be in violation of any federal, state, or local laws.
V.VI. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.
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VI.VII. AUTHORITY
Policy adopted by the Santa Clarita Board of Library Trustees, BOLT Resolution No. BOLT 11-4, on April 26, 2011, .Revisions to the policy approved amended on October 12, 2020, and January 24, 2023,. and September 23, 2025.
Jason GibbsWilliam A. Miranda
MayorChair
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Attachment: IX-4.4 Library Displays - Revised (Council Policies) I. PURPOSE
The purpose of this policy is to establish guidelines for use and restrictions of Santa Clarita Public Library (Library) computers and Internet use for patrons and Library staff.
II. INTERNET USE
The Santa Clarita Public Library endeavors to provide collections, resources, and services that meet the cultural, informational, recreational, and educational needs of the diverse communities it serves.
Resources available on the Internet supplement and complement the collection and resources available at Library facilities. The Internet may contain material of a controversial nature; however, the Library does not monitor Internet usage. Users should note that not all Internet sources provide accurate, complete, or current information.
All Library computers with Internet access and the Library’s wireless network use a technology protection measure that protects all users including minors against access to visual material considered inappropriate for or harmful to minors.
Consistent with Federal Communications Commission (FCC) Order 03-188, libraries complying with the Children’s Internet Protection Act are required to implement a procedure for unblocking the filter upon request of customers who are 18 year of age and older. Such procedures shall be the responsibility of the City Librarian or designated representatives.
Customers who are 18 years of age and over may, at their request, have the technology protection measure disabled during their use to enable access for bona fide research or other lawful purposes.
Free wireless Internet access will be provided by the Santa Clarita Public Library to all customers to access on their personal electronic devices and will not require the maintenance of a Library account to access such service. All wireless Internet access provided by the Santa Clarita Public Library will be filtered to prevent access to materials deemed by law to be harmful to minors without exception. All Library policies concerning legal, acceptable, and safe use of computers and the Internet apply to use of the public wireless access.
City of Santa Clarita
POLICY/PROCEDURE
Number IX-5.34 SUBJECT: LIBRARY INTERNET USE AND SAFETY ORIGINAL ISSUE EFFECTIVE: 05/08/2012 CATEGORY: LIBRARY CURRENT ISSUE EFFECTIVE:
01/24/202309/23/2025 SUPERSEDES: IX-5.23
RESPONSIBLE DEPARTMENT: HUMAN RESOURCES AND LIBRARY SERVICES
STANDARD MANAGEMENT PROCEDURE
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As is the case with any electronic media system provided by the City, Library users should not have an expectation of privacy when using any form of electronic media.
II. INTERNET ACCESS BY MINORS: REGULATIONS AND RESTRICTIONS
A. The Santa Clarita Public Library provides computer access to minors, including access to the Internet. To the extent possible, steps shall be taken to promote the safety and security of minor users of the online computer network when using email, chat rooms, instant messaging, and other forms of direct communication.
B. Specifically, as required by the Children’s Internet Protection Act, prevention of inappropriate network usage includes unauthorized access, including “hacking” and other unlawful activities as well as unauthorized disclosure, use, and dissemination of personal information regarding minors.
III. SUPERVISING COMPUTER USE BY CHILDREN
Access for all patrons under age 18 will be filtered. Filtering software may not block all material users find offensive. Librarians cannot act in the place of parents in providing constant care and supervision of children as they explore the Internet. Parents and legal guardians are responsible for monitoring any and all Internet use by minors and consent given on the part of parents or legal guardians for a Library card constitutes acknowledgment by the parents or guardians that they have a responsibility for monitoring their child’s use of all Library resources, including the public computers.
The following are recommended guidelines for parents and guardians to ensure that children have positive online experiences, whether at home or at the Library.
A. Explore the wide range of available information and tell your children about sites you consider inappropriate for them.
B. Provide guidelines for your children on the amount of time they spend online, just as for television viewing.
C. Teach children to never give out personal identification information (name, address, password, telephone number, social security number, credit card number) about themselves or others without first asking a parent for permission.
D. Teach children to be good online consumers. As with print information, consider the source, date, and accuracy of online information.
E. Teach minors to exercise discretion and caution when communicating using the Internet, electronic mail, chat rooms, and other forms of direct electronic communications in order to remain safe and secure (e.g. avoidance of predators, cyber-bullying, and scams).
F. Parents are urged to read Child Safety on the Information Highway or the Parents’ Guide to the Information Super Highway.
IV. INTERNET ACCEPTABLE USE RULES FOR ALL USERS
A. Users read and agree when logging into a computer to abide by this Internet Use and Safety
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Policy, including guidelines for use of the Internet by minors.
B. Patrons are expected to adhere to all rules governing the use of the Internet in libraries, including the duration and frequency of sessions. Patrons who violate Library policy regarding the use of the Internet or who behave in a disruptive manner will be asked to either modify their use appropriately or discontinue such usage or have their Internet usage access terminated. In addition, patrons must maintain a Library account in good standing and comply with all computer usage rules including printing limits.
C. All Internet use is subject to the Santa Clarita Public Library Code of Conduct Policy.
Patrons who observe violations of the Santa Clarita Public Library Code of Conduct Policy should contact Library staff immediately.
D. Users shall not disclose, use, or disseminate personal identification information regarding minors without proper authorization.
E. Users shall utilize the Library network for lawful activities only. They shall not use the network to cause harm to others or damage the property of others. They shall not intentionally upload, download, or create computer viruses or other forms of malicious programming, attempt to harm or destroy equipment, manipulate the data of any other user, or seek unauthorized access to networks and systems, including so-called “hacking.” V. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.
VI. AUTHORITY
Policy adopted by the Santa Clarita Board of Library Trustees, BOLT Resolution No. BOLT 11-4, on April 26, 2011, amended. Revisions to the policy approved on October 13, 2020, and January 24, 2023, and September 23, 2025.
Jason GibbsWilliam A. Miranda
MayorChair
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I. PURPOSE
The Materials Selection Policy provides a general guide to the selection and maintenance of material collections offered by the Santa Clarita Public Library (Library) and emphasizes the Library’s commitment to the needs of the community it serves, intellectual freedom, and unrestricted access to information per American Library Association Guidelines and the Freedom to Read Statement (attached). The public lLibrary serves as a center for voluntary inquiry and the dissemination of information and ideas.
II. BACKGROUND INFORMATION
The mission of the Santa Clarita Public Library is to bring people, information, and ideas together to educate, inspire, and enrich the quality of life in the diverse community. The collection meets the broad and diverse interests of the community and respects both the library’s autonomy and their specific community needs. In line with the Library’s mission, the collection is:
• Available from all library locations seven days a week and online 24 hours a day • Available in variety of formats including those for the vision impaired • Diverse and inclusive
• Well organized and in good condition
• Current and relevant
• Responsive to new trends, issues and interests
• Built by the dedicated work of professional staff
• Shaped by the input of our community and representative of its needs • Guided by the Library’s Mission Statement as well as the Philosophy Statement of the City of Santa Clarita.
• Fun and popular
City of Santa Clarita
POLICY/PROCEDURE
Number IX-6.43 SUBJECT: LIBRARY MATERIAL SELECTION
ORIGINAL ISSUE EFFECTIVE: 04/26/2011 CATEGORY: LIBRARY
CURRENT ISSUE EFFECTIVE:
01/24/202309/23/2025
SUPERSEDES: IX-6.32
RESPONSIBLE DEPARTMENT: HUMAN RESOURCES AND LIBRARY SERVICES
STANDARD MANAGEMENT PROCEDURE
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• Thought provoking
• Comprised of works of lasting value
III. CRITERIA FOR SELECTION OF MATERIALS
While much professional effort has gone into the selection of materials, the Santa Clarita Public Library recognizes that members of the community may find issue with one or more items. In line with the collection policy, the Library aims to be inclusive and provide a diverse collection of materials to meet the varied needs of those in the community. Library materials should be provided for the interest, information, and enlightenment of all people, and should present diverse points of view in the collection as a whole The Library, by selecting individual materials, does not promote, support, or endorse any particular viewpoint, but rather aims to support the Freedom to Read statement of the American Library Association (attached). The following general criteria are used to evaluate the appropriateness of materials added to the Library collection:
• Accuracy of information
• Merit, awards, or critical acclaim
• Existence of authoritative, published reviews
• Timeliness or permanent value
• Popular interest or demand
• Extent to which the subject matter is already represented in the Library collection • Readability or literary style
• Social significance
• Reputation of the author or publisher
• Space limitations
• Cost
• Physical durability, attractiveness, and other format characteristics Local author materials will be accepted for review, to be added to the Library collection, if they meet multiple of the above criteria. Addition of local author materials will be dependent upon the approval of Professional Library staff.
Collection items created using artificial intelligence (AI) technology will be evaluated based on the above criteria.
IV. PERSONS RESPONSIBLE FOR MATERIALS SELECTION DECISIONS Responsibility for the selection of library materials rests with the City Librarian. The City Librarian will delegate selection responsibilities to library staff as necessary.
Library users are welcomed and encouraged to suggest items for addition to the Library collection. A form to do so can be found on the Library website. If access to the website is not available, a request can be sent via email at [email protected], and Library staff can
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assist with the form at any Library location. After the request is made, Library staff will evaluate the request based on the general selection criteria outlined in this document. In order for users to receive notification that one or more of their requests was selected for the collection, valid email contact information must be provided. Library users may also check the online catalog or contact staff to see if a requested item was purchased.
V. ACCESS TO LIBRARY MATERIALS
Materials held in branches of the Santa Clarita Public Library will be available to all members of the public, regardless of age or any other factor. It is the right of the public to receive access to a range of social, political, aesthetic, moral, and other ideas and experiences.
VI. STATEMENT OF CONCERN OR REQUESTS TO REVIEW LIBRARY MATERIALS Because of the Library’s philosophy of intellectual freedom, there may be materials in the Library’s collection which could be of concern to individuals or groups. The acquisition of such materials does not imply approval or endorsement of their content or opinions, but enables the Library to support curriculum and provide diverse perspectives for the enrichment of the lives of Library users.
The following process will be employed when concerns are submitted.
1. A written statement of concern (attached) must be submitted to the City Librarian. It is recommended that this form be filled in completely.
2. The City Librarian will convene a review committee composed of professional Library staff.
3. The review committee will review the material and statement of concern. Each committee member will vote yes or no for continued inclusion in the collection. The City Librarian will prepare a written response summary.
4. The concerned party will be notified of the results within seven days of the review committee meeting.
Each time there is a concern or request to remove an item from the Library collection, the City Librarian, or someone acting on their behalf, will report the request to the American Library Association Office of Intellectual Freedom. The Office of Intellectual Freedom will then note the occurrence and document it, regardless of the decision of the review committee.
VII. DESELECTION AND REFRESHING OF LIBRARY MATERIALS
The Library utilizes a specific deselection and refreshment schedule in order to best remove outdated, worn, inaccurate, and incomplete materials. The deselection schedule allows for Library staff to remove items that meet any of the following deselection criteria, evaluate the need for replacements and updating, and select materials needed to refresh the collection. The deselection schedule is meant to encourage deselection and refreshing on an ongoing basis.
Library staff will also deselect as needed in other areas of the Library. Whenever possible, deselected materials will be offered to local organizations and schools, resold, or recycled. To be considered as an entity to receive deselected materials, entities shall submit a request in writing to [email protected].
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Criteria for deselection of library materials includes, but is not limited to:
• Usage or Circulation
• Physical Condition
• Duplication in library collection
• Edition or accuracy of information
• Completeness
• Space
Magazine and Newspaper Deselection
Magazines will be deselected when they are 12 months past delivery date for monthly magazines, and six months for weekly magazines, as space permits. Magazines are recycled or repurposed for Library craft projects as appropriate.
Newspapers will be removed from the collection when they are eight days past delivery date.
The Library staff will recycle newspaper materials. An archive of historical newspaper collections is available electronically in the Library buildings and via microfilm dating from 1919 to 2015, in the Old Town Newhall Library.
VIII. DONATING GIFT MATERIALS
All donated/ gift materials, with the exception of those given to the Local History Project, will be accepted according to the Friends of the Santa Clarita Public Library guidelines. The Friends of Santa Clarita Public Library may, at any time, suspend the collection of gift materials due to space, deny the acceptance of materials due to condition, or transfer donated/gift materials to another branch of the Library system.
Friends of Santa Clarita Public Library will accept the following items, in good condition:
• Books
• Children’s books
• Audiobooks
• DVDs
• CDs
Friends of Santa Clarita Public Library do not accept the following items:
• VHS videocassettes
• Audiobooks on cassette
• Music on cassette
• Magazines
• Encyclopedia Sets
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• School textbooks, reference books, and medical and technology books with a publishing date prior to the year 2012.
• Large sets (Time-Life)
Bookstore volunteers sort and prepare material to be sold in the Friends of Santa Clarita Library bookstores located at each Santa Clarita Public Library. 100% of bookstore proceeds go directly to the Friends of Santa Clarita Public Library, who support the Library with needed resources, and sponsor Library programs and special events.
IX. E XCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.
X. AUTHORITY
Policy adopted by the Santa Clarita Board of Library Trustees, BOLT Resolution No. BOLT 11-4, on April 26, 2011, and amended. Revisions to the policy approved on October 13, 2020, and January 24, 2023, and September 23, 2025.
Jason GibbsWilliam A. Miranda
MayorChair
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THE FREEDOM TO READ STATEMENT
The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label “controversial” views, to distribute lists of “objectionable” books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read.
Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be “protected” against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.
These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials.
Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference.
Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections.
We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order
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to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.
The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.
We therefore affirm these propositions:
1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority.
Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them.
To stifle every nonconformist idea at birth would mark the end of the democratic process.
Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.
2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated. Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper.
3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say.
4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression. To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to
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which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others.
5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous. The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them.
6. It is the responsibility of publishers and librarians, as guardians of the people’s freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information. It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship.
7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a “bad” book is a good one, the answer to a “bad” idea is a good one. The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader’s purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said.
Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support. We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.
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This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers.
Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004.
A Joint Statement by:
American Library Association
Association of American Publishers
Subsequently endorsed by:
American Booksellers Foundation for Free Expression
The Association of American University Presses, Inc.
The Children’s Book Council
Freedom to Read Foundation
National Association of College Stores
National Coalition Against Censorship
National Council of Teachers of English
The Thomas Jefferson Center for the Protection of Free Expression
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I. PURPOSE
The Registration Policy establishes procedures for the application, issuance, and use of Library cards.
II. APPLICATION FOR A LIBRARY CARD
Any person of any age may apply for a Library card at the Santa Clarita Public Library (Library). A card is issued if the person has acceptable identification. The Santa Clarita Public Library participates in universal borrowing, which, by the California Library Services Act means “the extension by a public library of its direct loan privileges to the eligible borrowers of all other public libraries.” Those persons whose residence is outside the state of California must pay a card fee.
Customers, who are otherwise ineligible for a free Library card, can apply for an Internet Use card that allows them to use the Library’s public computers, with a valid identification (ID).
III. IDENTIFICATION REQUIRED FOR A LIBRARY CARD
Adults, age 18 or older, must present a valid Government ID or current school issued photo ID and verification of mailing address for a new Library card.
For juveniles to obtain a new Library card, the juvenile’s parent or responsible guardian must present a valid Government ID or school issued photo ID and verification of mailing address.
Juvenile applicants may present a completed Library Card Application, signed by their parent or responsible guardian, in branch to receive a Library card, in lieu of a parent and/or responsible guardian being present.
According to the City of Santa Clarita Fee Schedule, out-of-state residents will pay a fee for a card unless they can show proof of a permanent second home (not business) in California.
Acceptable types of valid Government issued photo ID include:
• State issued photo ID
City of Santa Clarita
POLICY/PROCEDURE
Number IX-8.43 SUBJECT: LIBRARY REGISTRATION
ORIGINAL ISSUE EFFECTIVE: 04/26/2011 CATEGORY: LIBRARY CURRENT ISSUE EFFECTIVE:
01/24/202309/23/2025 SUPERSEDES: IX-8.32
RESPONSIBLE DEPARTMENT: HUMAN RESOURCES AND LIBRARY SERVICES
STANDARD MANAGEMENT PROCEDURE
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• Consular cards
• Federal ID including Military or Tribal
• Passport
IV. LIBRARY CARD USE
Library cards are non-transferable, and it is the customer’s responsibility to monitor the use of his or her own card. The physicalA library card must be presented at all Library transactions requiring staff assisted account access. As a courtesy, identification may be presented to access account information in lieu of presenting a Library card, identification is not a permanent solution and patrons may be asked to replace their card at the cost of the individual.A one-time courtesy lookup, for adults, will be provided when a customer asks in person with a valid government or school issued photo identification, if by phone a California Driver License number will be required.
Library cards expire every three years. Customers can verify their account information to staff in person, via email, or over the phone to renew their Library card.
V. REPLACEMENT CARD
A. If a card is reported lost or stolen, or it is damaged, a fee will be charged for its replacement, according to the City of Santa Clarita fee schedule.
B. Account must be in good standing before a replacement can be issued. Fees and account information will remain when a new card number is issued. Valid Government or current school issued photo identification is required to issue an adult replacement card. Juvenile replacement cards will be issued with a completed Library Card Application or authorizing parent or responsible guardian present.
VI. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.
VII. AUTHORITY
Policy adopted by the Santa Clarita Board of Library Trustees, BOLT Resolution No. BOLT 11-4, on April 26, 2011., and amended Revisions to the policy approved on October 13, 2020, and January 24, 2023, and September 23, 2025.
Jason GibbsWilliam A. Miranda
MayorChair
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Agenda Item: 5
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: September 23, 2025
SUBJECT: TRANSIT HYDROGEN FUELING INFRASTRUCTURE CONTRACT
FOR SPECIAL INSPECTIONS AND MATERIALS TESTING
SERVICES
DEPARTMENT: Economic Development
PRESENTER: Adrian Aguilar
RECOMMENDED ACTION
City Council:
1. Award a professional services contract in the amount of $358,816 to Twining, Inc., to provide special inspections and material testing services, and authorize a 15 percent contingency in the amount of $53,822, for a total contract not to exceed $412,638.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
In December 2018, the California Air Resources Board adopted the Innovative Clean Transit (ICT) regulation. The ICT regulation requires all public transit agencies to gradually transition to 100-percent zero-emission bus fleets. To prepare for this transition, staff analyzed various options and determined that hydrogen fuel cell electric buses were the best option available to meet the City of Santa Clarita’s (City) needs. This determination was based on range, need for additional infrastructure, and long-term operating costs.
In March 2023, the City retained Trillium Inc. to design and construct a hydrogen production and fueling station at the Transit Maintenance Facility (TMF). The TMF hydrogen project is designed to construct a station that supports up to 16 hydrogen fuel cell electric buses, and includes the flexibility to expand in the future with additional storage capacity and a second hydrogen producing unit without requiring significant design modifications. Construction is currently underway and is expected to be completed in January 2026.
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In support of the project, the City conducted a Request for Proposals (RFP) to solicit proposals from qualified firms to provide special inspections and material testing services during construction of the station. The RFP was published and circulated via the City’s e-procurement system, BidNet, on July 25, 2025. The City transmitted the solicitation to 3,576 vendors on BidNet, of which 69 vendors downloaded the RFP. A total of two companies provided proposals for consideration.
These proposals were reviewed and evaluated based on each company's ability to meet the specific needs of the City. An evaluation panel, comprised of staff from the Transit division and the City’s contracted hydrogen consulting team, scored the responses based on a 100-point scale using the following categories of weighted criteria:
• Past Experience (50 points)
• Technical Approach (30 points)
• Responsiveness to the RFP including content, format, and thoroughness of the written proposal (20 points)
In reviewing the proposals, the evaluation panel awarded the highest score to Twining, Inc., and determined their proposal offered the best overall value to meet the special inspections and material testing services needs. The results of the evaluation and interviews are outlined below:
Rank Company Location Score
1 Twining, Inc. Ventura, CA 87
2 Certerra RMA Group Carson, CA 83
Twining, Inc., demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. Based on its experience with other projects, and the completeness of their proposal for this project, staff recommends awarding the special inspections and material testing services contract to Twining, Inc. The proposal is available in the City Clerk’s Reading File.
The requested contingency will cover the cost of unforeseen testing requirements, additional field inspections, and any additional lab work requested by the City.
ALTERNATIVE ACTION
Other action as determined by the City Council.
x
FISCAL IMPACT
The total cost of this project, including contingency, is $412,638 and does not impact the General Fund. Federal Transit Administration grant funds are available to cover 100 percent of the cost.
Adequate funds from Transit Fund (700) have previously been appropriated as part of the Fiscal Year 2025-26 budget in project expenditure account F1026700-516101 to support the recommended contract.
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ATTACHMENTS
Twining, Inc. Final Proposal (available in the City Clerk's Reading File) 5 Packet Pg. 75
Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: September 23, 2025
SUBJECT: SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL YEAR 2025-26 AGREEMENT
DEPARTMENT: Recreation and Community Services
PRESENTER: Noely Allevato
RECOMMENDED ACTION
City Council approve an agreement with the Santa Clarita Valley Committee on Aging in the amount of $525,000 and authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) supports opportunities for recreation and wellness programs, transit-related services, and home-delivered meals for seniors through annual funding provided by the City to the Santa Clarita Valley Committee on Aging (SCVCOA).
During Fiscal Year 2024-25, the SCVCOA utilized funds to serve over 57,900 seniors through recreation and wellness programs. They served 314,296 meals through the Meals on Wheels Program - Santa Clarita and the Bella Vida Drive Thru. Of those, over 10,000 meals were provided as a direct result of the funding provided by the City. Additionally, SCVCOA successfully provided over 4,892 bus trips to meet the medical, grocery shopping, and other essential needs of the senior community.
As part of the City's Fiscal Year 2025-26 budget, the City Council allocated $525,000 to the SCVCOA. This is an ongoing annual commitment. This appropriation will provide support for the following senior services administered by the SCVCOA: $275,000 for recreation, health, and wellness programs; $150,000 for transit-related services; and $100,000 for home-delivered meals.
ALTERNATIVE ACTION
Other action as determined by the City Council.
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FISCAL IMPACT
Adequate funds have been appropriated in the Fiscal Year 2025-26 budget in accounts 1005000- 516101 ($375,000) and 1001010-516102 ($150,000).
ATTACHMENTS
FY2025-26 Santa Clarita Valley Committee on Aging Contract Draft 6 Packet Pg. 77
AGREEMENT BETWEEN
THE CITY OF SANTA CLARITA
AND
SANTA CLARITA VALLEY COMMITTEE ON AGING
FOR
FISCAL YEAR 2025-2026
THIS AGREEMENT, dated for purposes of identification only this 1ST day of July 2025, made and entered into by and between the CITY OF SANT A CLARITA, a municipal corporation, hereinafter referred to as “ City,” and SANTA CLARITA VALLEY COMMITTEE ON AGING (SCVCOA) hereinafter referred to as “Grantee.”
W I T N E S S E T H
WHEREAS, the City supports opportunities for recreation and wellness pr ograms, transit-related services, and home-delivered meals for Santa Clarita Valley seniors; and
WHEREAS, the City has appropriated $525,000 in Fiscal Year 2025-26 annual funds to Grantee to provide programs and se rvices to Santa Clarita seniors : $275,000 for recreation and wellness programs; $150,000 for transit-related services; and $100,000 solely and exclusively for home-delivered meals; and
WHEREAS, Grantee represents that it is capable of providing such services.
NOW, THEREFORE, FOR AND IN CONSIDER ATION OF THE MUTUAL
PROMISES, COVENANTS, AND CONDITIONS HEREIN CONTAINED, THE PARTIES HERETO AGREE AS FOLLOWS:
1. City agrees to award to Grantee and Grantee agrees to accept from City the City Council-approved award of $525,000, to be distributed as follows:
a) For recreation and wellness programs, home -delivered meals, and transit-related services, the payment will be divided into two equal payments of $ 262,500. The first payment shall cover the period from July 1, 2025, through December 31, 2025, and the second payment shall cover the period from January 1, 2026, through June 30, 2026.
Expenditures made by the Grantee in the implementation of this Agreement will be made for the purpose of providing the services as outlined in the attached exhibits:
Exhibit A: Service Description - Recreation and Wellness Exhibit B: Transit-Related Services
Exhibit C: Reporting Requirements
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Attachment: FY2025-26 Santa Clarita Valley Committee on Aging Contract Draft (SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL
2. Grantee agrees that services to be provided under this Agreement must be adequate to ensure the maximum utilization of Grantee’s facility and services by Santa Clarita seniors and that the use of Grantee’s facility and services shall be granted to eligible seniors of City.
3. Grantee agrees to provide City a copy of the agency’s single independent audit report and other narrative and statistical reports, as detailed in Exhibit C - Reporting Requirements.
4. Grantee agrees that City may, at any time, audit any and all of Grantee’s books, documents, or records relating to this Agreement.
5. City and its respective elected and app ointed boards, officials, officers, agents, employees, and volunteers (individually and collectively, “ Indemnities”) shall have no liability to Grantee or any other person for, and Grantee shall indemnify, defend, protect, and hold harmless Indemnities from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs, and expenses of whatever nature, including reasonable attorney’s fees and disburse ments (collectively, “Claims”), which Indemnities may suffer or incur or to which Indemnities may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedl y caused by the Grantee’s performance of or failure to perform any services under this Agreement, or by the negligent or willful acts or omissions of Grantee, its agents, officers, directors, or employees, committed in performing any of the services under this Agreement.
If any action or proceeding is brought against indemnities by reason of any of the matters against which Grantee has agreed to indemnify indemnities as provided above, Grantee, upon notice from City, shall defend indemnities at its expense by counsel acceptable to City, such acceptance not to be unreasonably withheld. Indemnities need not have first paid for any of the matters to which indemnities are entitled to indemnification in order to be so indemnified. The limits of the insurance req uired to be maintained by Grantee in this Agreement shall not limit the liability of Grantee hereunder. The provisions of this section shall survive the expiration or earlier termination of this Agreement
The provisions of this section do not apply to claims occurring as a result of the City’s active negligence or willful acts of omission.
6. Without limiting City’s right to indemnification, it is agreed that Grantee shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, insurance coverage (if applicable) and consistent with standards in such agencies as follows:
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A. General Liability and Property Damage Insurance : Grantee agrees to procure and maintain general liability and property damage in surance at its sole expense to protect against loss from liability imposed by law for damages on account of bodily injury, including death therefrom, suffered or alleged to be suffered by any person or persons whomsoever, resulting directly from any act or activities of Grantee, its subconsultants, or any person acting for Grantee or under its control or direction, and also to protect against loss from liability imposed by law for damages to any property of any person caused directly or indirectly by or from acts or activities of Grantee, or its subconsultants, or any person acting for Grantee, or under its control or direction. Such public liability and property damage insurance shall also provide for and protect City against incurring any legal cost in defending claims for alleged loss.
Such general liability and property damage insurance shall be maintained in the following minimum limits: A combined single limit policy with coverage limits in the amount of $1,000,000 per occurrence will be considered equivalent to the required minimum limits.
B. Automotive Insurance: Grantee shall procure and maintain public liability and property damage insurance coverage for automotive equipment with coverage limits of not less than $1,000,000 combined single limit. If Grantee does not own automobiles, Grantee shall provide a waiver releasing City from all liability resulting from Grantee’s use of personal vehicles on project.
C. Worker’s Compensation Insurance : Grantee shall procure and maintain Worker’s Compensation In surance in the amount of $1,000,000 per occurrence or as will f ully comply with the laws of the State of California and which shall indemnify, insure, and provide legal defense for both Grantee and City against any loss, claim, or damage arising from any injuries or occupational diseases happening to any worker employed by Grantee in the course of carrying out the Agreement.
D. Professional Liability Insurance : Grantee shall procure and maintain Professional Liability Insurance coverage (if applicable) in an amount not less than $1,000,000, and Grantee shall maintain such coverage for at least one (1) year from the termination of this Agreement.
E. General Insurance Requirements
b) All insurance shall be primary insurance and shall name the City of Santa Clarita as an additional insured with exception to Worker’s Compensation. The naming of an additional insured shall not affect any recovery to which such additional insured would be entitled under the policy if not named as an additional insured, and an additional i nsured shall not be held liable for any premium or expense of any nature on the policy or any extension thereof solely because they are an additional insured thereon. c) If the operation under this Agreement results in an increased or decreased risk in the op inion of the City’s Risk Administrator, then Grantee agrees that the minimum limits hereinabove designated shall be changed accordingly upon written request by the Risk Administrator.
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d) Grantee agrees that provisions of this paragraph as to maintenance of insurance shall not be construed as limiting in any way the extent to which Grantee may be held responsible for the payment of damages to persons or property resulting from Grantee’s activities, the activities of its subconsultants, or the activities of any person or persons for which Grantee is otherwise responsible.
e) A Certificate of Insurance and an additional insured e ndorsement (for general and automobile liability) evidencing the above insurance coverage with a company acceptable to the City’s Risk Administrator shall be submitted to City prior to execution of this Agreement on behalf of the City.
f) The terms of the insurance policy or policies issued to provide the above insurance coverage shall provide that said insurance may not be amended or canceled by the carrier, for nonpayment of premiums otherwise, without 30 days prior written notice of amendment or cancellation to City. In the event the said insurance is canceled, Grantee shall, prior to the cancellation date, submit new evidence of insurance in t he amounts heretofore established.
g) All required insurance must be in effect prior to awarding the grant, and it or a successor policy must be in effect for the duration of the Agreement. Maintenance of proper insurance coverage is a material element of the Agreement, and the failure to maintain and renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract. If Grantee, at any time during the term of this Agreement, should fail to secure or maintain any insur ance required under this Agreement, City shall be permitted to obtain such insurance in Grantee’s name and shall be compensated by Grantee for the cost of the insurance premiums.
h) Should Grantee, for any reason, fail to obtain and maintain the insurance req uired by this Agreement, City may obtain coverage at Grantee’s expense and deduct the cost of such insurance from payments due to Grantee under this Agreement or terminate. In the alternative, should Grantee fail to meet any of the insurance requirements under this Agreement, City may cancel the Agreement immediately with no penalty. i) Should Grantee’s insurance required by this Agreement be cancelled at any point prior to expiration of the policy, Grantee must notify City within 24 hours of receipt of notice of cancellation. Furthermore, Grantee must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation. Grantee must ensure that there is no lapse in coverage.
7. Nothing herein contained shall be construed as limiting in any way the extent to which Grantee may be held responsible for payments of damages to persons or property resulting from Grantee’s or its subcontractor’s performance of the work covered under this Agreement.
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Attachment: FY2025-26 Santa Clarita Valley Committee on Aging Contract Draft (SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL
8. This Agreement supersedes any and all agreements, either oral or written, between the parties hereto with respect to the services by the Grantee for City and contains all of the covenants and agreements between the parties with respect to the render ing of such services in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, either orally or otherwis e, have been made by any party, which are not embodied herein, and that no other agreement, statement, or promise not contained in this Agreement shall be valid or binding. Any modification of this Agreement will be effective only if it is in writing signed by the party to be charged.
9. The period of this Agreement shall extend from July 1, 2025, and expire on June 30, 2026. However, this Agreement may be extended year to year after its initial expiration, based upon the same terms and conditions, and upon request by the Grantee, approval by the City Council, and appropriation of funds.
10. This Agreement may be suspended or terminated at any time by either party upon giving thirty (30) days written notice. City may immediately suspend or terminate this Agreement verbally (followed by written confirmation) or in writing with or w ithout cause. In such event, Grantee will be compensated for all services rendered and all necessarily incurred costs performed in good faith in accordance with the terms of this Agreement that have not been previously reimbursed, to the date of said suspe nsion or termination to the extent that funds are available.
11. Grantee agrees that funds shall be disbursed or encumbered no later than June 30, 2026. Any and all funds remaining as of June 30, 2026, which have not been disbursed or encumbered, shall be returned to City unless a written extension is requested of the City.
12. Grantee agrees to indemnify and hold City, its officers, agents and employees harmless from any and all claims of the United States of America for reimbursements of funds or any portion thereof due to the improper use of funds.
13. Pursuant to Senate Bill 542, chaptered in 1999, the Employment Development Department (EDD) of the State of California requires that a W-9 Form be filed by all vendors for all contracts entered into with the City. Grantee agrees to complete all required forms necessary to comply with EDD regulations. This requirement became effective January 1, 2001.
14. Notices and communication concerning this Agreement shall be sent to the following addresses:
City of Santa Clarita Grantee
23920 Valencia Boulevard, Suite 120 SCV Committee on Aging Santa Clarita, CA 91355 SCV Senior Center
Attn: Kenneth W. Striplin 27180 Golden Valley Road Santa Clarita, CA 91350
Attn: Kevin MacDonald
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15. The effective date of this Agreement shall be the latest date of execution hereinafter set forth opposite the names of the signatures hereto. In the event Grantee fails to set forth a date of execution opposite the name(s) of Grantee’s signature, Grantee hereby authorizes City, by and through its representative, to insert the date of execution by Grantee’s signator(s) as the date said Agreement, as executed by Grantee, is received by City.
[SIGNATURES ON NEXT PAGE]
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Attachment: FY2025-26 Santa Clarita Valley Committee on Aging Contract Draft (SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL
ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE . The Parties agree that this Agreement may be transmitted and signed by electronic mail by either/any or both/all Parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7.
IN WITNESS WHEREOF, the parties hereto have executed this contract on this date of FOR GRANTEE:
SANTA CLARITA VALLEY COMMITTEE ON AGING:
By:
Print Name & Title
Date:
FOR CITY OF SANTA CLARITA:
KENNETH W. STRIPLIN, CITY MANAGER
By:
City Manager
Date:
APPROVED AS TO FORM:
JOSEPH M. MONTES, CITY ATTORNEY
By:
City Attorney
Date:
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Attachment: FY2025-26 Santa Clarita Valley Committee on Aging Contract Draft (SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL Recreation and Wellness
Service Description FY 2025-26
Exhibit A
The Santa Clarita Valley Committee on Aging, d.b.a. Santa Clarita Valley Senior Center ("SCV Senior Center") operates a wide range of recreation, health and wellness programs that promote the quality of life of seniors in the City of Santa Clarita by encouraging socialization, physical fitness, lifelong learning, advocacy, and emotional support.
The Recreation and Wellness funding from the City of Santa Clarita partially supports over 30 different classes, activities and support programs for Seniors. The goal is to offer a variety of options and support to meet the needs of all levels of Seniors.
For FY 2025-26 we will be introducing new classes and activities for those attending the SCV Senior Center. In addition, we will continue implementing our major project to bring some of our classes and activities “virtually” through a variety of mediums to those who are homebound, specifically those in our Meals on Wheels program. “Senior Center without Walls”
Classes and services provided to seniors at the SCV Senior Center both Live and via Zoom include:
Health & Wellness
Health & Wellness Lectures (weekly)
Assessment & Case Management
Senior Resource Day
Caregiver Support Groups
Grief & Emotional Support Groups
Health Screenings: Blood Pressure,
Hearing and Flu/Covid Clinic
Medicare & MediCal Advocacy
Nutrition Counseling
Psychological Counseling
Senior Center Orientation
Beauty Bus (Quarterly)
Coffee & Conversation
Lifelong Learning
Fine Arts: Watercolors and Drawing
Creative Writing
Archaeology & Anthropology
CHP Driver Training
Physical Fitness/Activities
Chair Pilates
Flex & Flow Yoga
Sit-N-B-Fit Exercise
Tai Chi Ch'uan
Tai Chi/Meditation/Acupressure
Zumba Gold and Zumba Gold Toning
Fitness Center
Pickleball Lessons
Line Dancing
Weight Training (Beg. & Interim)
Social Recreation
Bella Vida Concert Series (Monthly)
Billiards
Pinochle/Mah Jong and other games
Wii Bowling League
Silvertones – chorus
Bella Vida Bingo (Monthly)
Needle Crafter Club
Trips and Tours
Performance Projections FY 2025-26
The SCV Senior Center Recreation and Wellness program expects to engage and assist thousands of individuals this year and we are on track for a record setting year with most classes at capacity once again.
In addition to implementing our “Senior Center without Walls” program - we will expand on our quarterly “Lecture” Series bringing in notable speakers of interest to Seniors of Santa Clarita.
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Attachment: FY2025-26 Santa Clarita Valley Committee on Aging Contract Draft (SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL Transit-Related Services by
The Santa Clarita Valley Committee on Aging (Grantee) for The City of Santa Clarita
The City and the Grantee agree that the Grantee will provide the following transit-related services during Fiscal Year 2025-2026.
1. Grantee agrees to administer the "Reduced Fare Program" for eligible low -income Dial-a- Ride (DAR) and Access customers. This shall include qualifying individuals, based on current Department of Housing and Urban Development (HUD) and Community Development Block Grant (CDBG) established income levels, as established by HUD annually. A list of eligible individuals shall be sent to the City on a monthly basis.
2. Grantee agrees to sell the “Reduced Fare Program” fare media to eligible individuals on TAP and remit all proceeds to the City no later than the 20th day of each month.
3. Grantee agrees to provide for customers who cannot be accommodated on Dial-a-Ride, taxi, rideshare, or Transportation Network Companies (e.g. Uber and Lyft) vouchers or urgent-need service when Dial-a-Ride is not in operation. Documentation will be turned into the City on a quarterly basis listing names and the number of vouchers or urgent-need services provided.
4. Grantee agrees to coordinate services available to locations outside the Dial-a-Ride service area for Dial-a-Ride customers. Documentation will be turned into the City on a quarterly basis listing the names and the number of services provided.
5. Grantee agrees to be a temporary staging location in the event a Dial-a-Ride customer cannot be transported to their final destination.
6. Grantee agrees to provide a singular contact person for the marketing of transit programs to Senior Center clients, as well as distributing transit schedules, flyers, and user handbooks.
7. Grantee agrees to n etwork with healthcare providers and Senior Center participants to improve Dial-a-Ride service provided for medical appointment trips.
8. The City and Grantee agree to independently develop new group ride services providing fixed-schedule links between senio r complexes and popular destinations, and to jointly promote all group ride services. Ridership numbers from group ride services must be turned into the City on a quarterly basis.
9. Grantee agrees to increase the knowledge and understanding of Santa Clarit a’s fixed-route local bus system through daily contact between staff and senior citizens.
10. Grantee agrees to be an active participant in the Accessibility Advisory Committee as a member agency which provides service to seniors or people with disabilities w ho use Santa Clarita Transit, and to have a representative at each committee meeting.
Exhibit B
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11. The City agrees to be an active participant on the Grantee Advisory Council as a member agency which provides service to seniors or people with disabilities, and to have a representative at each committee meeting.
12. The City agrees to provide annual training for Grantee volunteers regarding proper pass sale procedures, and qualifying standards.
13. Grantee agrees to allow the City to inspect, evaluate and monitor its facilities and have access to program operation and activities including the interviewing of Grantee and Reduced Fare Program participants as required by the City. Facilities include all files, records, and other documents related to the performance of this Agreement. Activities include attendance at staff, board of directors, advisory committee, and advisory board meetings, and observation of ongoing program functions. Grantee will ensure the cooperation of its staff and board members in such efforts. City Project Coordinator or his/her designee will conduct periodic program progress reviews. These reviews will focus on the extent to which the planned program has been implemented and measurable goals achieved effectiveness of program management, and impact of the program.
14. Grantee agrees to establish and maintain on a current basis an adequate accounting system in accordance with generally accepted accounting principles and standards.
This satisfies the requirement of the MOU executed in March 1992 for an annual agreement by the City of Santa Clarita and the Santa Clarita Valley Committee on Aging. The Grantee agrees to the above list of services for Fiscal Year 2025-2026.
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Attachment: FY2025-26 Santa Clarita Valley Committee on Aging Contract Draft (SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL Reporting Requirements
Fiscal Year 2025-26
Grantee agrees to provide City a copy of the agency’s single independent audit report and the following narrative and statistical reports:
Recreation and Wellness Programs
Grantee shall provide the City the following reports upon completion of this Agreement:
A. A detailed listing of actual costs incurred for all activities listed herein.
B. Statistical reports on number of seniors served through the Recreation and Wellness Programs, including a comparison to prior years.
C. A final year-end statistics report in narrative form providing description of Recreation and Wellness services provided and success of program during the term of the Agreement.
D. A copy of the agency’s single independent audit report.
Home-Delivered Meals Program
Grantee shall submit two reports to City: 1) one progress report covering July 1, 20 25, to December 31, 2025, due by January 16, 2026; and 2) a final report covering January 1, 202 6 to June 30, 2026, due by July 16, 2026. The reports shall be submitted in narrative format and shall contain the following:
A. Demographic Data – Total number of new clients assessed for Program participation; number of completed reassessments for existing Program clients; number of new clients served by the Progr am; number of clients discharged from the Program; number of clients moved from the wait list to Program participation; number of emergency clients in the Program; and number of meals delivered by the Program to City senior residents. All demographic information shall be broken down for each month within the contract period, with the first report covering the start of the contract period to December 31, 20 25, and the second report covering January 1, 2026, to the end of the contract period.
B. Purchases Made/ Services Provided – In detail, purchases made, services provided, and progress toward the specific purpose of the City grant funding during the first reporting period, and then for the entire reporting period in the second report. This information shall include food and materials purchased, salaries of staff that directly prepare or provide home-delivered meals, and vehicle costs associated with Program service delivery.
C. Program Effectiveness – In detail, describe the difference that the grant has made tow ards helping seniors who otherwise would not have been helped absent this grant.
D. Number Served by Grant – Number of City residents served by the grant during the reporting period as well as the total number of City residents who received home-delivered meal service by Grantee whether related to the grant or not.
Exhibit C
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E. Total Expenditures – Amount spent to-date.
F. Additional Documentation – Copies of documentation (invoices, receipts) showing expenses paid by City grant and any color photographs, if available, of any of the services that were provided because of the grant.
Transit-Related Services
Grantee shall provide the City the following reports:
A. A detailed listing of actual costs incurred for all activities listed herein.
B. Statistical reports on number of s eniors served and the amount of Dial-A-Ride passes sold, including a comparison to quarters.
C. Quarterly reports in narrative form providing description of services provided and success of program during the term of the Agreement.
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Attachment: FY2025-26 Santa Clarita Valley Committee on Aging Contract Draft (SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL
Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: September 23, 2025
SUBJECT: PARCEL MAP FOR PARCEL MAP NO. 83806 (TRIUMPH AVENUE) DEPARTMENT: Public Works
PRESENTER: Amalia Marreh
RECOMMENDED ACTION
City Council:
1. Approve Parcel Map for Parcel Map No. 83806.
2. Abandon the existing easement for slope purposes as shown on the location map.
3. Find Parcel Map for Parcel Map No. 83806 exempt from review under the California Environmental Quality Act pursuant to Guideline 15061(b)(3) because the subdivision does not include any proposed development or construction.
4. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.
5. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Parcel Map for Parcel Map No. 83806, which indicates all special assessments levied by the City of Santa Clarita are paid.
6. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of Parcel Map for Parcel Map No. 83806, which embodies the approval of said map, and abandonment of the easement shown thereon.
7. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of Parcel Map for Parcel Map No. 83806, which provides for verification that the map is technically correct.
8. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of Parcel Map for Parcel Map No. 83806, which provides for verification of substantial conformance 7 Packet Pg. 90
with the Tentative Parcel Map and all provisions of local ordinances and state laws applicable at the time of approval.
BACKGROUND
Parcel Map for Parcel Map No. 83806, a location map of which is attached, has been reviewed by City of Santa Clarita (City) staff and found to be in substantial conformance with the principles and standards required by the Unified Development Code and State Subdivision Map Act. Tentative Parcel Map 83806 was approved by the Planning Commission on September 17, 2024, under Master Case MC22-151, to allow for the subdivision of one existing residential lot located at 27027 Triumph Avenue into three residential lots. No new development or construction is proposed with this map. The proposed Parcel Map is approximately 9.63 acres.
Due to the current, graded site condition, the slope easement shown on the location map is no longer required and can be abandoned.
The Final Parcel Map for Parcel Map No. 83806 was reviewed to the satisfaction of the City Engineer and found to be in substantial conformance with the previously approved tentative parcel map. The conditions of approval adopted by the City have been met and fees have been and/or will be paid as indicated on the attached Fact Sheet. Therefore, the Parcel Map for Parcel No. 83806 is ready for City Council approval.
Pursuant to Section 66474.1 of the Subdivision Map Act, a legislative body shall not deny approval of a final or parcel map if it was previously approved as a tentative map for the proposed subdivision and if it finds the final or parcel map is in substantial compliance with the previously approved tentative map.
ALTERNATIVE ACTION
Staff has not identified alternative actions that would conform to requirements set forth in the Subdivision Map Act.
FISCAL IMPACT
The resources required to implement the recommended action are contained within the City's adopted Fiscal Year 2025-26 budget.
ATTACHMENTS
Location Map
Fact Sheet
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Attachment: Location Map (PARCEL MAP FOR PARCEL MAP NO. 83806; TRIUMPH AVE.)
FACT SHEET
PARCEL MAP NO. 83806
Location: 27027 Triumph Avenue
Acreage: Approximately 9.63 acres
Number of Lots: Three (3) lots
Use: Subdivision of one (1) existing residential lot, located at 27027 Triumph Avenue, into three residential lots.
Owner: Lynn D. Coddington and Ronda J. Coddington
Trails/Paseos: No new trails are being dedicated to the City of Santa Clarita by this map.
B&T Fees: Bridge and Thoroughfare (B&T) fee(s) will be paid prior to issuance of building permits.
Transit Fees: Transit Mitigation fee(s) will be paid prior to issuance of building permits.
Quimby Fees: Quimby fee(s) will be paid prior to issuance of building permits.
School Fees: School fee(s) will be paid prior to issuance of building permits.
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Attachment: Fact Sheet (PARCEL MAP FOR PARCEL MAP NO. 83806; TRIUMPH AVE.)