I. PURPOSE
The purpose of this policy is to establish guidelines for the awarding of proclamations.
II. DEFINITIONS
A. Proclamation: An official, formal public announcement presented by the Mayor to an individual or organization.
III. GENERAL
A. All correspondence requesting a proclamation shall be responded to within 14 business days. This will provide staff adequate time for review and will ensure that the request adheres to the guidelines set forth in this policy.
B. Organizations and/or individuals are encouraged to submit actual copy sample wording to be included in the proclamation. Those doing so will receive notice of approval within 14 days of receipt. This will provide staff time to review the content and appropriateness of the request.
IV. POLICY
It is the declared policy of the City that proclamations shall not be provided if the request:
A. Advocates discrimination of any kind;
B. Recognizes civic contributions; and
C. Is made by organizations which are not based or do not have chapters within the City of Santa Clarita limits.
V. PROCEDURE
A. Requests for proclamations will be directed to the City Manager’s Office for preliminary review by the City Manager/Assistant City Manager.
B. If guidelines are met, the request will then be directed to the Mayor for final approval.
City of Santa Clarita
POLICY/PROCEDURE
Number I-3.12 SUBJECT: AWARDING OF PROCLAMATIONS
ORIGINAL ISSUE EFFECTIVE: 02/14/1989 CATEGORY: LEGISLATIVE RELATIONS CURRENT ISSUE EFFECTIVE:
10/13/202009/23/2025 SUPERSEDES: I-3.1
RESPONSIBLE DEPARTMENT: CITY MANAGER’S OFFICE
STANDARD MANAGEMENT PROCEDURE
C. Once final approval is received, City Manager’s Office staff will prepare the actual proclamation for the Mayor’s signature.
D. Proclamations to be issued during regular City Council meetings shall be scheduled and added to the agenda accordingly.
VI. ACCEPTANCE OF PROCLAMATIONS
A. Proclamations are to be presented in one of two ways:
1. The requesting party shall provide representation at a specified regular City Council meeting to receive the document; or
2. The requesting party shall provide a mailing address to where they would like the document proclamation sent.
VII. EXCEPTIONS
Exceptions to this policy are permitted upon approval of the Mayor.
VIII. AUTHORITY
By the authority of the City Council.
Cameron Smyth William A. Miranda
Mayor