Agenda Item: 10
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: October 14, 2025
SUBJECT: PREVENTATIVE MAINTENANCE AND INSPECTION CONTRACT FOR DRAINAGE BENEFIT ASSESSMENT AREAS 3, 6, 18, 19, 20, and 24
DEPARTMENT: Neighborhood Services
PRESENTER: Darin Seegmiller
RECOMMENDED ACTION
City Council:
1. Award a one-year contract to Flo-Services, Inc., for Drainage Benefit Assessment Area preventative maintenance and inspection services in the amount of $172,910.
2. Authorize the one-time appropriation of funds in the amount of $11,800 from Stormwater Fund (Fund 356) to expenditure account 3567220-514101 for FY 2025-26 and $2,650 for FY 2026-27.
3. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) administers 17 Drainage Benefit Assessment Areas (DBAA), which prevent groundwater from rising, in order to maintain slope stability or provide flooding control within a specific area. Seven of the 17 DBAA’s preventative maintenance, inspections, and repairs are provided through contractors due to the requirement for specialized services.
Contractual services include measuring water depths in observation wells, maintaining and repairing pump station equipment and fixtures, maintaining hydroaugers and drains, and various inspections and preventative maintenance to ensure the objective of slope stability or flooding control.
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified companies to provide preventative maintenance, inspection, and repair services for the City’s DBAAs. The
RFP was published and circulated via the City’s e-procurement system BidNet on April 16, 2025. The City transmitted the solicitation to 1,482 vendors on BidNet, of which 27 vendors downloaded the RFP. No proposals were received.
In accordance with the City’s Purchasing Policy, when no responsive or responsible proposals are received for an RFP, staff may reach out to qualified vendors directly and seek to negotiate proposals on the open market. Staff reached out to Flo-Services, Inc., a contractor who has previously provided these services for the City. As a result, staff negotiated a proposal with Flo- Services, Inc.
Staff recommends awarding Flo-Services, Inc., a contract to provide preventative maintenance and inspection services to the City for DBAAs 3, 6, 18, 19, 20, and 24 dewatering pumps through October 31, 2026. Amounts to award for each DBAA are shown below:
On-Going Preventative Maintenance
Facility Bid Amount
3 $ 14,550
6 $ 41,980
18 $ 33,480
19 $ 14,450
20 $ 30,575
24 $ 37,875
Total $172,910
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund associated with this action. The current budget appropriations from DBAA Fund (Fund 351) to expenditure accounts 3517209 (DBAA 3), 3517211 (DBAA 20), and 3517213 (DBAA 24), and LMD Fund (Fund 357) expenditure account 3572424 (Zone T31/DBAA 6 and 18) are sufficient to cover the costs associated with the award of the one-year preventative maintenance and inspection contract. Adequate funds are available in Stormwater Fund Balance (Fund 356) to support the recommended action to appropriate $11,800 in FY 2025-26 to expenditure account 3567220 (Stormwater Maintenance) for DBAA
19. Budget for $2,650 in expenditure account 3567220 for FY 2026-27 will be contingent upon the appropriations of funds by the City Council during the annual budget process.
ATTACHMENTS
Flo-Services, Inc. Bid Document (available in the City Clerk's Reading File)