Response File
PROPOSAL # LMD-25-26-06
Landscape Maintenance of Zone T-52
Introduction: Staygreen INC. formally submits this proposal for landscape maintenance services for LMD Zone T-52
Background: Staygreen INC has been in business for over 50 years and is a leading company in the landscape industry. We are proud of our long-standing history of work with the City of Santa Clarita. Our vast resources and experience with LMD work allow us to most effectively service the needs of the city. We have managed this zone in the past, and our management team and crews are extremely familiar with the zones and their unique challenges.
Scope Of Work: Per the bid specs Staygreen INC proposes one three-man maintenance crew full time for this zone. One irrigation tech will spend sixteen hours per week in this zone. Another two man crew will spend a total of four hours a week to focus on streetscapes, entrance to the zone on Soledad, and other high visibility areas. Crew and irrigation tech will report any issues with the landscaping directly to the production manager and account manager so the city will be aware of them. An Account Manager and Production Manager will oversee the crew in this LMD Zone to assure that all requirements are met for landscape services.
Schedule: As s tated above, one three-ma n crew, plus an additional two man crew, and one irrigator will work in this zone as per the provided schedule and rotation maps. We are proposing a 5 week maintenance rotation.
Personnel, Equipment, and Facilities: All our employees are trained in the safe and efficient use of power equipment, and all required landscape maintenance tools to be used in this Zone.
Our irrigation techs are all irrigation tech certified and go through extensive training annually. All are Weathertrak Certified as well and proficient in use of the Pro 3 timer. Irrigation techs are managed by an accredited irrigation manager. We will provide all equipment necessary for maintenance of this LMD Zone as spelled out in the RFP.
EXHIBIT G1: STAFF
PROPOSAL # LMD-25-26-06
25-LMD-106 Zone T52 Landscape Maintenance
City of Santa Clarita, California
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman, certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation specialist, etc.
1. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________
2. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________
3. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________
4. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________
5. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________
6. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________
7. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________ Cristopher Hernandez
Account Manager
CIT, Spray Tech, Recycled Water, WeatherTrak
Alfredo Mora
Spray Tech, WeatherTrak
Production Manager
Delfino Alanis
Spray Tech, Irrigation Tech
Crew Leader
Jose Ramirez
Gardener
Spray Tech
Rodrigo Rojas
Spray Tech
Gardener
Sean McCormick
Arborist
ISA Certified
Jose Manuel
CIT, Weathertrak
Irrigation Tech
8. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________
9. Name______________________________________ Job Title________________________________ License/Certificates__________________________________________________________________
10. Name______________________________________ Job Title_______________________________ License/Certificates_________________________________________________________________
11. Name______________________________________ Job Title_______________________________ License/Certificates__________________________________________________________________
12. Name______________________________________ Job Title_______________________________ License/Certificates__________________________________________________________________
13. Name______________________________________ Job Title_______________________________ License/Certificates__________________________________________________________________
14. Name______________________________________ Job Title_______________________________ License/Certificates__________________________________________________________________
15. Name______________________________________ Job Title_______________________________ License/Certificates__________________________________________________________________ *Attach additional pages as necessary for additional personnel.
Jesus Rodriguez
Spray Tech
QAC
Carlos Aguire
Spray Tech
Crew Leader
Miguel Ramos
Gardener
Spray Tech
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21,228.00
254,736.00
254,736.00
Two hundred fifty-four thousand seven hundred thirty six dollars and zero cents EXHIBIT B1: ADDITIONAL PRICING
PROPOSAL # LMD-25-26-06
25-LMD-106 Zone T52 Landscape Maintenance
City of Santa Clarita, California
Contractor Name: ____________________________________________________________________ Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost of your proposal response. Hourly labor rates to be used in performing the work required in the specifications for annual landscape maintenance. These rates will not be used in evaluating the proposal, but shall be used in evaluating cost estimates for “additional” or “ext ra” work requested by the City under this contract when applicable.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed:
Pricing and Billing Schedule Detail
Skill Level Hourly Cost After-Hour Emergency
Irrigation Laborer $_____ per hour $_____ per hour
Landscape Laborer $_____ per hour $_____ per hour
QAC/QAL Herbicide and Pesticide Applicator $_____ per hour N/A Please initial to verify acknowledgement of labor rates: ______________________________ Stay Green Inc.
65.00 50.00
50.00 97.50
75.00 DC
EXHIBIT B2: ADDITIONAL PRICING CONTINUED
PROPOSAL # LMD-25-26-06
25-LMD-106 Zone T52 Landscape Maintenance
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost on the of your proposal response.
Please list the unit price for labor, EXCLUDING part/material costs, for the following tasks. These rates may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEM
NO. DESCRIPTION UNIT OF
MEASURE QTY UNIT PRICE
EXTENDED PRICE
(UNIT PRICE X
QTY)
1. Price for maintenance of landscaped
with turf. SF 500 $ $
2. Price for maintenance of landscape with
trees, shrubs, and ground cover. SF 1,000 $ $
3. Price for maintenance of landscaped,
irrigated slope. SF 500 $ $
Please list the unit price for all-inclusive labor and material costs, for the following tasks. These rates may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEM
NO. DESCRIPTION UNIT OF
MEASURE QTY UNIT PRICE
EXTENDED PRICE
(UNIT PRICE X
QTY)
4. Price for installation of one (1) gallon
shrub. EA 5 $ $
5. Price for installation of five (5) gallon
shrub. EA 5 $ $
6. Price for installation of fifteen (15) gallon
shrub. EA 5 $ $
7. Price for installation of fifteen (15) gallon
tree. EA 5 $ $
8. Price for installation of twenty-four-inch
(24-inch) box tree. EA 2 $ $
.02
10.00 .195
195.00
.195
97.50 12.50
62.50 40.00
200.00
120.00
175.00
400.00
600.00
875.00
800.00
Proposed CPIs
Year 1 $254,736.00
Year 2 $262,378.08
Year 3 $270,249.42
Year 4 $278,356.91
Year 5 $286,707.61
EXHIBIT C: VIOLATION RECORDS
PROPOSAL # LMD-25-26-06
25-LMD-106 Zone T52 Landscape Maintenance
City of Santa Clarita, California
Contractor Name: ____________________________________________________________________ 1) The last six (6) months of tailgate safety meeting sign -in sheets and topics covered must be made available UPON REQUEST. (Do not send with proposal submission at this time.) 2) In the year of 2024, what was the longest stretch of days worked without an accident in the landscape maintenance division?
_________________________________________________________________________________ 3) Please provide any sustained complaints made to your company within the past four (4) years to Cal-OSHA.
_________________________________________________________________________________________ _________________________________________________________________________________________ __________________________________________________________________________ _______________ _________________________________________________________________________________________ _________________________________________________________________________________________ 4) Please provide any sustained complaints made to your company within the past four (4) years to the California State Contractor Board in regards to your Class C-27 California Landscaping Contractor License.
_________________________________________________________________________________________ _________________________________________________________________________________________
_________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ Stay Green Inc.
365 days
N/A
While no direct complaint against Stay Green has been filed with the CLSB, a brief suspension of the C-27 license was administered during the appeal of the license was reinstated.
Cal-OSHA allegations set forth above. The matter was promptly resolved and the EXHIBIT E: DESIGNATION OF SUBCONTRCATORS
PROPOSAL # LMD-25-26-06
25-LMD-106 Zone T52 Landscape Maintenance
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perfo rm work or labor or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid . If no Subcontractors will be used fill out the form with NA. Please add additional sheets if needed.
Subcontractor
DIR Registration No. Dollar Value of Work
Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No. Exp. Date: / / Phone ( )
Subcontractor DIR Registration No. Dollar Value of Work Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No. Exp. Date: / / Phone ( )
Subcontractor DIR Registration No. Dollar Value of Work Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No. Exp. Date: / / Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.
N/A
EXHIBIT F: REFERENCES
PROPOSAL # LMD-25-26-06
25-LMD-106 Zone T52 Landscape Maintenance
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which the proposed company has performed work of a similar scope and size within the past five (5) years. The references shall demonstrate that the company (proposer) has a minimum of five (5) years’ experience in the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the ability to complete work of the type and scope being proposed under the terms of this contract. If necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Fill out this form completely and upload it with your proposal.
1. _________________________________________________________________________________ Name and Address of Owner / Agency
________________________________________________________________________________ _________ Name and Telephone Number of Person Familiar with Project _________________________________________________________________________________ Contract Amount Type of Work Date Started Date Completed
2. _________________________________________________________________________________ Name and Address of Owner / Agency
_________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project _________________________________________________________________________________ Contract Amount Type of Work Date Started Date Completed
3. _________________________________________________________________________________ Name and Address of Owner / Agency
_________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project _________________________________________________________________________________ Contract Amount Type of Work Date Started Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom PROPOSER intends to procure insurance bonds:
_____________________________________________________________________________________ _____________________________________________________________________________________ City of Fontana - Area 3, 16489 Orange Way, Fontana, CA 92335 City of Palos Verdes, 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 Jurupa Community Service District, 13820 Schleisman Rd., Eastvale, CA 92880 Brian Clements, (909)350-6771
$2,120,298.00/yr
Landscape Maintenance
02/01/2023
Ongoing
Juan Hernandez, (310)544-5221
$1,999,000.00/year
Landscape Maintenance
02/01/2010
Ongoing
Stacy MacBeth, (951)727-3524
$1,182,750.00/yr
07/01/2010
Ongoing
Frontage Landscape Maintenance
Lockton Insurance Brokers, LLC #0F15767
Jennifer G. Ochs, AFSB, Associate Account Executive - Surety EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-25-26-06
25-LMD-106 Zone T52 Landscape Maintenance
City of Santa Clarita, California
Fill out this form for each of the following zones: Zone T52 (Stonecrest). Labor time proposed is time working on site and does not include travel time. Attach additional pages as necessary for additional personnel.
ZONE T52 – STONECREST
Supervisors
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crew #1
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crew #2
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Specialty Positions
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Specialty Positions
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ Crewmember Title _______________________________ Qty. of Weekly Hours ____________________ 2 3
Production Manager
Foreman
Gardener
40 40
40 16
Foreman
Gardener
2 2
2 1
Spray Tech
Arborist
Irrigation Tech
Account Manager
Gardener
EXHIBIT H: EQUIPMENT REQUIREMENTS
PROPOSAL # LMD-25-26-06
25-LMD-106 Zone T52 Landscape Maintenance
City of Santa Clarita, California
Additional equipment requirements for work within proposed Landscape Maintenance District or the ability of Contractor to rent/lease at no additional cost:
• Proper equipment required to perform pruning tasks including hand pruners, loppers, saws, pole pruners and chainsaws
• Commercial Grade Battery Powered Leaf Blowers
• All maintenance supplies for proper equipment operation • Garden Spading Forks
• Shovels
• Rakes
• Scoop Shovels (various sizes and shapes)
• Commercial Grade Chipper
• Safety equipment such as head, eye, and ear protection, work boots. Body protection such as chaps should also be used when operating chainsaws
• Irrigation controller remotes and transmitters; particularly WeatherTrak • Irrigation milliamp multimeter
• All the required tools and equipment to make minor and major irrigation repairs • All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and safety wear shall be Cal-OSHA approved
Please initial to verify acknowledgement of equipment requirements: _______________ Initials
DC
EXHIBIT D: PROACTIVE APPROACH FORM
PROPOSAL # LMD-25-26-06
25-LMD-106 Zone T52 Landscape Maintenance
City of Santa Clarita, California
Contractor Name: ____________________________________________________________________ Please explain what policies or procedures you and your company will provide to ensure your team will proactively identify deficiencies, suggest solutions, and execute resolution? What m akes your company the best for this service area and how does your company stand out from others? _____________________________________________________________________________________________ _____________________________________________________________________________________________ __________________________________________________________________ ___________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ __________________________________________________________________ ___________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ __________________________________________________________________________ ___________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ *Attach additional pages as necessary.
Stay Green Inc.
Stay Green is without a doubt the best choice for the landscape maintenance of T-52. In business for 55 years and worked with the City of Santa Clarita for 37 of those. Stay Green has extensive experience in maintaining City Zones, both new and old. Our vast knowledge base is unsurpassed, are invaluable to both the City of Santa Clarita and its residents. Stay Green has maintained zones in the past and is very very familiar with the scope of work. This background knowledge and experience cannot be understated, as these areas are high-visibility. In addition to the knowledge base of our field staff, our managerial staff has decades of combined knowledge in managing City Zones and their many intricacies. Knowing the high profile of these areas, and the eyes that are on them at all times, means that presentation must must always be at the forefront of everything we do. Stay Green prides itself in providing the highest quality standards, with the most skilled employees in the industry. We constantly train all our employees in OSHA and ANSI safety standards, by holding weekly safety tailgate meetings and yearly equipment training. Our vehicles are outfitted with the correct markings, lighting, and safety precautions that meet or exceed the City's public works/traffic requirements. All of our employees are training annually in chemical application, and are certified spray techs. All crew leaders and irrigation techs are supplied with the most current smartphones with the ability to call/text information at any time. In addition, they are all trained in and have the Weathertrak app installed for use at any time. Our irrigation techs go through annual training in all aspects of irrigation design, installation, and repairs. They are also well versed in all irrigation controller types, management, and are certified Weathertrak operators, with more than 25 years of experience.
Our strong management staff includes an Account Manager and a Production Manager, that constantly EXHIBIT D: PROACTIVE APPROACH FORM
PROPOSAL # LMD-25-26-06
25-LMD-106 Zone T52 Landscape Maintenance
City of Santa Clarita, California
Contractor Name: ____________________________________________________________________ Please explain what policies or procedures you and your company will provide to ensure your team will proactively identify deficiencies, suggest solutions, and execute resolution? What m akes your company the best for this service area and how does your company stand out from others? _____________________________________________________________________________________________ _____________________________________________________________________________________________ __________________________________________________________________ ___________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ __________________________________________________________________ ___________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ __________________________________________________________________________ ___________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ *Attach additional pages as necessary.
Stay Green
see these areas and keep eyes on potential issues before they become one, in taking proactive approach.
Our constant presence in the SCV at any given time and our well trained staff gives us the ability to react fast to any situation. We are well versed and experienced in managing the events that often times require quick reaction to close backflows and/or adjust timers. We believe that these qualities best suit Stay Green to provide the best possible service and impeccable maintenance for Zone T52.
EXHIBIT I: CERTIFICATIONS
PROPOSAL # LMD-25-26-06
25-LMD-106 Zone T52 Landscape Maintenance
City of Santa Clarita, California
Contractor Name: ____________________________________________________________________ Provide information on the certified arborist, chemical applicator, irrigation specialist, crew foreman, Recycled Water Users Site Supervisor, including name, certification and whether staff or subcontractor.
Additionally include:
• Proof of Contractor’s C-27 License (license number will suffice) • WeatherTrak Irrigation Manager, Level 1 – WeatherTrak Basic Systems Training
1. ___________________________________________________________________________________
2. ___________________________________________________________________________________
3. ___________________________________________________________________________________
4. ___________________________________________________________________________________
5. ___________________________________________________________________________________
6. ___________________________________________________________________________________
7. ___________________________________________________________________________________
8. ___________________________________________________________________________________
9. ___________________________________________________________________________________
10. __________________________________________________________________________________ Stay Green
Stay Green CSLB - C27, C-61/D49, License #346620
Dave Colburn - Weathertrak (Basic), Recycled Water, QAL #126919, Irrigation Tech, and Spray Tech Jesus Rodriguez - QAC
Sean McCormick - Certified Arborist and Tree Risk Assessment Qualification (TRAQ) WE 13274A PCA #73173
QAL #98566
EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK PROPOSAL # LMD-25-26-06
25-LMD-106 Zone T52 Landscape Maintenance
City of Santa Clarita, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all proposal specifications for 25-LMD-106 Zone T52 Landscape Maintenance. The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established specifications throughout the length of the contract. *Supervisor’s Signature: Date:
*Estimator’s Signature: Date:
*Owner’s Signature: Date:
*All three signatures required
9/9/2025
9/9/2025
9/9/2025
EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS PROPOSAL # LMD-25-26-06
25-LMD-106 Zone T52 Landscape Maintenance
City of Santa Clarita, California
Contractor Name: ____________________________________________________________________
1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City). b. By submitting a proposal, you have reviewed the sample contract documents contained within this request for proposals and agree to be bound by the requirements set forth. c. Questions and requests for modification of these terms must be negotiated and approved prior to proposal submission and are at the full discretion of the City.
2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you comply with and agree to be bound by these requirements. If any additional Contract documents are executed, the actual Indemnity language and Insurance Requirements may include additional provisions as deemed appropriate by City’s Purchasing Agent.
b. You should check with your Insurance advisors to verify compliance and determine if additional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the minimum required and do not in any way represent or imply that such coverage is sufficient to adequately cover the Contractor’s liability under this agreement. The full coverage and limits afforded under Contractor’s policies of Insurance shall be available to Buyer and these Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried by or available to the Contractor; or 2—the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to City. c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. City reserves t he right to require full -certified copies of all Insurance coverage and endorsements.
3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials, representatives and employees (collectively “Indemnitees”) from and against any and all claims, loss, cost, damage, injury (including, without limitation, economic harm, injury to or death of an employee of CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise Stay Green
from or relate to (including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses and fees of exp ert consultants or expert witnesses incurred in connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole or in part, from: (1) CONSULTANT’s performance of Services under this Agreement, or any part th ereof; (2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or Services to be supplied in the performance of this Agreement; or (4) any breach of this Agr eement (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such Indemnitee, but shall apply to all o ther Liabilities. The foregoing shall be subject to the limitations of California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and in particular the limitation on CONSULTANT’s duty to defend whereby such duty on ly arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT’s proportionate percentage of fault (except as otherwise provided in section 2782.8). b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which would otherwise exist in favor of the CITY and other Indemnitees. c. CONSULTANT shall place in its subconsu lting agreements and cause its subconsultants to agree to indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and substance of those contained in this Agreement.
4. INSURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Business automobile liability $2,000,000
Workers compensation Statutory requirement
b. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, inc luding symbol 1 (Any Auto). Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.
c. Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of at least three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, including endorsements, and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with California-admitted insurers with (other than workers compensation) a current A.M. Best Company Rating of at least “A:VII.”
e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the workers compensation policy which arise from work performed by CONSULTANT for CITY. f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to TERMINATION section. In the alternative, should CONSULTANT fail to m eet any of the insurance requirements under this Agreement, City may terminate this Agreement immediately with no penalty. g. Should CONSULTANT’S insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.
Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation. CONSULTANT must ensure that there is no lapse in coverage.
h. The CITY shall be entitled to any coverage in excess of the minimums required herein.
I have read and understand the above requirements and agree to be bound by them for any work performed for the City.
Authorized Signature: ______________________________ Date: ___________________ Printed Name: ____________________________________
Steve Seely
9/10/2025
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