Agenda Item: 13
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: December 9, 2025
SUBJECT: MCBEAN PARKWAY REALIGNMENT, PROJECT S1047 - PLANS,
SPECIFICATIONS, AND CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the McBean Parkway Realignment, Project S1047.
2. Award the construction contract to Sully-Miller Contracting Company, in the amount of $2,387,825 and authorize a contingency in the amount of $358,174, for a total contract amount not to exceed $2,745,999.
3. Award the professional services contract to Ardurra Group, Inc., to provide construction administration and construction support services in the amount of $112,827 and authorize a contingency in the amount of $11,283, for a total contract amount not to exceed $124,110.
4. Appropriate one-time funds in the amount of $2,110,000 from the Developer Fees Fund (Fund 306) to expenditure account S1047306-516101 and increase Developer Fees Fund revenue account 306-457501 by $2,110,000.
5. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
The McBean Parkway Realignment project will improve circulation on McBean Parkway at Orchard Village Road and improve ingress and egress at Henry Mayo Newhall Memorial Hospital (HMNMH). The location is shown on the attached Location Map. The project will realign the existing medians east and west of Orchard Village Road and provide for the addition of a dedicated right turn pocket on westbound McBean Parkway into HMNMH for improved
emergency services access. A dedicated right turn pocket from eastbound McBean Parkway onto southbound Orchard Village Road will be added to improve eastbound traffic on McBean Parkway. This project supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.
These improvements require the removal of several trees within the project area. To construct the right-turn pockets and road widening, HMNMH has removed 26 trees along the north side of McBean Parkway. An additional 30 trees will be removed from the existing median to accommodate its relocation and the widening of McBean Parkway. A total of 19 24-inch box trees will be planted within the reconstructed median to replace trees removed during construction and HMNMH will be required to install additional trees along the parkway.
As part of the Fiscal Year 2021-22 Congressionally Directed Funding request, former Representative Mike Garcia supported the City’s request for $1,120,000 to construct these improvements.
On November 28, 2023, the City Council approved the draft developer agreement which has been fully executed by the City and the hospital campus property owners: HMNMH and HCN G&L Valencia Sub, LLC (HCN Valencia). The developer agreement is available in the City Clerk's Reading File. The agreement stipulates that HMNMH and HCN Valencia deposit funding to cover all project-related costs in excess of the grant amount up to $2,110,000. Any funds not utilized will be returned to HMNMH and HCN Valencia after the project is complete.
The California Environmental Quality Act (CEQA) requirements were previously completed when, at its meeting on November 19, 2008, the City Council certified the Final Environmental Impact Report (FEIR) for the Henry Mayo Hospital Master Plan and at its June 14, 2016, regular meeting the City Council adopted the addendum to the certified Henry Mayo Newhall Hospital Master Plan Final Environmental Impact Report. The Henry Mayo Hospital Master Plan includes the improvements encompassed within the McBean Parkway Realignment project.
An invitation to bid was published and circulated via the City’s e-procurement system, BidNet, on May 8, 2025. The City transmitted the solicitation to 3,044 vendors on BidNet, of which 120 vendors downloaded materials. A total of three bids were submitted and opened on June 6, 2025.
The results of the bids are shown below.
Company Location Total Bid
Sully-Miller Contracting Company Brea, CA $2,387,825 R.C. Becker, Inc. Santa Clarita, CA $2,419,964
Toro Enterprises, Inc. Oxnard, CA $2,507,263
Staff recommends the project be awarded to Sully-Miller Contracting Company, the lowest responsive and responsible bidder. This contractor possesses a valid contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. The bid proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.
While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsive and responsible bidder.
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified firms to provide design services for the McBean Parkway Realignment project. The RFP was published and circulated via the City’s e-procurement system PlanetBids on April 3, 2017. Firms were evaluated based on the entire scope of services. The City Council awarded a professional services contract for design services for a total amount not to exceed $299,966, inclusive of contingency, to Anderson Penna Partners, Inc., at the October 24, 2017, City Council meeting.
Anderson Penna Partners, Inc., is the Engineer of Record for the McBean Parkway Realignment project.
Anderson Penna Partners, Inc., was acquired by Ardurra Group, Inc., and became a wholly owned subsidiary of Ardurra Group, Inc. Since Anderson Penna Partners, Inc., was the Engineer of Record for this project, a single source procurement consistent with the City’s Purchasing Policy was approved on October 20, 2022, for continuation of design services. A new professional services contract was awarded to Ardurra Group, Inc., in the amount of $44,090, to prepare specifications and update construction drawings to current standards.
As the Engineer of Record and involvement with the overall project design, Ardurra Group, Inc., was determined to be the most knowledgeable, efficient, and fiscally responsible option to provide construction administration and construction support services for the McBean Parkway Realignment project. Staff recommends that Ardurra Group, Inc., be awarded the contract for construction administration and construction support for a total of $124,110, including contingency. The proposal is available in the City Clerk’s Reading File.
The requested budget appropriation, funded by HMNMH and HCN Valencia, will provide for project-related costs in excess of the grant funds obtained by the City, including labor compliance services, staff oversight, utility fees, construction engineering, inspection, and project management as referenced in the developer agreement.
The requested contingencies will cover the cost of unforeseen site conditions, such as potential utility conflicts and fees, abandoned utilities not shown in record drawings, field adjustments, additional work requested by the City, and change orders requested by the City.
The City has received $1,120,000 in Federal Congressionally Directed Funding and $2,110,000 from HMNMH and HCN Valencia. The project budget is $3,230,000, representing $2,745,999 for construction, $124,110 for construction support, and $359,891 for project administration costs. Project administration costs include staff time, project management, public works inspections, materials testing and inspection, environmental inspections and support, landscape inspection, utility fees, and labor compliance monitoring.
X
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended action, $3,230,000 will be available in project expenditure accounts S1047229-516101 (Miscellaneous Federal Grants Fund) and S1047306-516101 (Developer Fees Fund) to support the recommended action and associated project costs.
ATTACHMENTS
Location Maps
Developer Agreement (available in the City Clerk's Reading File) Bid Proposal for Sully-Miller Contracting Company (available in the City Clerk's Reading File) Proposal for Ardurra Group, Inc. (available in the City Clerk's Reading File)