Ardurra Group, Inc. 3737 Birch Street, Suite 250, Newport Beach, CA 92660 949.428.1500 www.ardurra.com
June 6, 2025
Ramiro Fuentes
Project Manager
City of Santa Clarita
23920 Valencia Blvd
Santa Clarita, CA 91355
Subject: Proposal to Provide Engineering Support During Construction and Construction Manager Support during construction phase of the McBean Parkway Project Dear Ramiro,
Ardurra Group, Inc. (Ardurra) appreciates this opportunity to present our proposal to the City of Santa Clarita to provide engineering support during the construction phase of the McBean Parkway project. Ardurra’s project understanding, the proposed scope of services, and the estimated fee are presented herein for your consideration.
Ardurra proposes to accomplish the work described herein for a time and material fee of $112,827. Ardurra will prepare monthly invoices and will not exceed this amount without prior written authorization. A summary breakdown of our tasks and our associated hourly billing rates is included herein. The billing rates shown in the fee breakdown are valid through December 2025.
We look forward to the opportunity to perform this work for you and appreciate your consideration to continue to support this project. We are available to meet and discuss this proposal, as well as the necessary tasks outlined in this scope. Please contact Jose at (714) 458-7929 or [email protected] if you have any questions or require additional information.
Sincerely,
Ardurra Group, Inc.
Anissa Voyiatzes, PE, ENV SP Jose Hernandez, PE, QSD/QSP Group Leader, Engineering and Municipal Services Senior Project Manager
City of Santa Clarita
McBean Parkway Widening Project
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Project Understanding
Ardurra understands that the City of Santa Clarita will be widening McBean Parkway from just east of Alegro Drive to approximately 500 feet east of the intersection of McBean Parkway and Orchard Village Road. Ardurra will provide support to the City during construction with the following services:
Scope of Services
Ardurra proposes to provide engineering support during construction as well as support the City’s construction manager during the construction phase of the proposed project. The proposed services include the following tasks:
Task 1: Engineering Support During Construction:
Task 1 .1 : Addressing requests for information (RFIs), review submittals, and conduct two (2) site visits to observe the project's construction.
Task 1. 2: Ardurra will prepare the civil-related record drawings based on the redlines developed by the project contractor and reviewed and confirmed by the assigned inspector. The record drawings will include revisions made in the field and will reflect the built condition for the civil improvements. It is anticipated that the contractor will be available for clarification should the need arise.
Task 2: Construction Manager Support
Task 2.1 : Ardurra will provide support the City project manager during construction. Ardurra will assume three (3) hours per day for general support for the duration of the project. Anticipated tasks for the assistant construction manager:
o
Assist with coordination and communication with project stakeholders as appropriate. o Collaborate and work cooperatively with the City’s Project Manager. o Assist in coordinating, conducting, and documenting the construction progress/coordination meetings as needed.
o Assist in monitoring that the Contractor's actions taken are in line with the City’s policy, philosophy, strategy, and standards.
o Assist in monitoring construction progress, schedules, and budgets. o Assist in coordinating, monitoring, and documenting compliance with the contract, plans, specifications, and standards.
o Assist in coordinating between the Contractor and City. o Assist in preparing and monitoring a permit log and verifying and documenting that permit conditions are met by the Contractor.
o Assist in logging, distributing, and responding to requests for information (RFIs) and submittals as needed. o Assist in tracking, reviewing, analyzing, negotiating, recommending for approval or rejection, and processing change orders (potential and actual).
o Assist in tracking, reviewing, analyzing, and processing progress payments. Present any disputed items and recommend non-disputed items for payment.
o Assist with public relations as needed. Assist in reporting and addressing complaints made by residents and other agencies.
o Assist the City in preparing for periodic (bi-weekly assumed) construction progress/coordination meetings with the City, Contractor, and other stakeholders as necessary during construction. o Assist in preparing meeting agendas for review and approval prior to each construction/coordination meeting. o Assist in preparing and distributing meeting minutes for meetings conducted.
City of Santa Clarita
McBean Parkway Widening Project
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o Assist the City in monitoring compliance with the City’s Quality Management Plan (QAP) and/or plans, specifications, and referenced standards as applicable. o Assist the City in monitoring the Contractor’s implementation and maintenance of SWPPP/BMP measures as applicable.
o Assist the City with addressing and expeditiously resolving field problems that may arise. o Assist the Contractor and City in dealing with local utilities to coordinate and expedite temporary and permanent utility installations, utility relocations, and utility access structure adjustments as needed. o Assist in tracking pending inspection issues and support the inspector(s) with follow-up until issues are resolved, including monitoring the Contractor’s compliance with Temporary Construction Easement (TCE) requirements and limitations.
o Assist the City’s labor compliance staff as needed and document labor compliance requirements prior to processing each progress and/or final payment.
o Assist in maintaining project construction management records. o Assist in utilizing and maintaining web-based project management/document control platform. (Added fee) o Assist in preparing punch list from assigned inspector’s field walk. o Assist with project closeout and filing of the Notice of Completion and release of retention.
Task 2. 2 : Ardurra will assist the City and the CM team with federal-aid compliance, not as lead, for 3 hours per day.
Fees:
Engineering Support During Construction:
Task Hours Budget
Task 1.1 – Site Visits , RFIs, Submittals, Addendums 60 $12,028 Task 1. 2 – Record Drawing Support 63 $10,254
Sub -Total 123 $22,282
Construction Manager Support:
Task Hours Budget
Task 2.1 – Ass istant CM Sup port 270 $41,850
Task 2.2 – Fe deral Com pliance Assistanc e Support 270 $48,195 • Total Hrs: 663
• ODC for mileage: $500
• Total Budget: $112,827
Schedule:
It is anticipated that for a project of this size and scope, the project schedule is 90 working days.
City of Santa Clarita
McBean Parkway Widening Project
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Assumptions:
The following assumptions were made to develop this scope and fee:
Working durations and levels of effort are estimated. Accordingly, a budget / purchase order amendment may be required if the actual required durations and/or levels of effort are exceeded. The City will engage a CM firm (as the lead) with federal compliance experience and we will support them.
Exclusions:
The following items are specifically excluded:
Legal advice
Materials, soils and/or hazardous materials testing or monitoring Surveying
Construction Management and Inspection services
Web-based construction management software, Procore or others, implementation and administration unless otherwise added through an amendment
GC Labor Compliance and PLA Compliance
Construction labor, materials, and/or equipment
Additional services not specifically called for in the proposal Expert witness services
Standby services