Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: February 10, 2026
SUBJECT: AQUATICS SCOREBOARD REPLACEMENT CONSTRUCTION
PROJECT
DEPARTMENT: Neighborhood Services
PRESENTER: Bryan Peck
RECOMMENDED ACTION
City Council:
1. Award a contract to Hart Design Build, Inc., for replacement of aquatics scoreboards in the amount of $470,030 and authorize a contingency in the amount of $47,003, for a total contract amount not to exceed $517,033.
2. Increase General Fund Capital Projects Fund revenues in the amount of $258,517 to Revenue Account 601-462101and appropriate one-time funds in the amount of $217,033 to Expenditure Account M3042601-516101.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
Since hosting its first swim meet in 2004, the Santa Clarita Aquatic Center (SCAC) has become a premier venue for local, regional, state, and national swim competitions. A key factor in earning this reputation has been the high-quality Daktronics scoreboard system which is critical for accurately displaying official race times, lane placements, and event information in real time, supporting fair competition, efficient meet operations, and compliance with competitive swimming standards.
Several components of the existing scoreboards have recently reached the end of their useful life. Recently, the existing scoreboard’s components have begun to fail. To maintain SCAC’s reputation as a state-of-the-art facility and to continue hosting high-level competitions, it is essential to upgrade and modernize the scoreboard system. The current scoreboard is non-
operational, and relies on proprietary components that are no longer manufactured. Despite extensive efforts, City of Santa Clarita (City) staff have not been successful in locating compatible components to restore functionality.
The SCAC requires the replacement and installation of two Video Display Scoreboards and associated signage. To facilitate this, the project scope includes the removal of the existing boards, structural steel modifications, electrical and data cabling, and integration with existing timing and control systems. The replacement will improve facility operations by ensuring accurate timing and data display, and enhancing the spectator experience. This project supports the City’s efforts of sustaining public infrastructure.
An invitation to bid was published and circulated via the City’s e-procurement system BidNet on November 12, 2025. The City transmitted the solicitation to 2,054 vendors on BidNet, of which 70 vendors downloaded materials. A total of three bids were submitted and opened on January 13, 2026. The results of the bids are shown below.
Company Location Bid Amount
National Aquatic Services, Inc. Brentwood, CA $464,342 Hart Design Build, Inc. Glendale, CA $470,030
Tricore Enterprise, Inc. Riverside, CA $499,450
The apparent lowest bidder, National Aquatic Services, Inc., was determined to be non- responsive because it did not possess the required contractor’s licenses at the time of bid submission and also failed to provide all required bid documentation; therefore it was disqualified in accordance with the solicitation requirements.
Staff recommends the project be awarded to Hart Design Build, Inc., the lowest responsive bidder. The contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete.
The project cost of $517,033 will be evenly divided between the City and the William S. Hart Union High School District (District), with the District contributing fifty percent of the total project cost inclusive of contingency. The District has previously contributed towards the replacement of the scoreboards in 2003 and 2015. This replacement project will also directly benefit the District by supporting continued use of the facility by the District’s high school swim and dive teams.
The project is anticipated to be completed fall of 2026. The primary driver of the schedule is the scoreboard equipment procurement, which has an estimated material lead time of approximately 15 to 20 weeks. Timely award of the contract is critical to ensure materials are delivered on schedule and installation can be completed around scheduled aquatic programs and competitive events.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds totaling $517,033 will be available in project expenditure account M3042601-516101 to support the associated contract amount and revenue account 601-462101 will be increased by $258,517 to reflect the District's contribution.
ATTACHMENTS
FM-25-26-M3042 Invitation For Bid (available in the City Clerk's Reading File) FM-25-26-M3042 Hart Design Build Inc. Bid Response (available in the City Clerk's Reading File).