Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: March 24, 2026
SUBJECT: 2025-26 OVERLAY AND SLURRY SEAL PROGRAM, OVERLAY A AND B, PROJECT M0164 - PLANS, SPECIFICATIONS, AND
CONSTRUCTION CONTRACTS
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the 2025-26 Overlay and Slurry Seal Program – Overlay A, Project M0164.
2. Approve the plans and specifications for the 2025-26 Overlay and Slurry Seal Program – Overlay B, Project M0164.
3. Find the 2025-26 Overlay and Slurry Seal Program is exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations Article 19 Section 15301.
4. Award a construction contract to Vance Corporation for the 2025-26 Overlay and Slurry Seal Program – Overlay A project in the amount of $7,549,302, and authorize a contingency in the amount of $1,509,860, for a total contract amount not to exceed $9,059,162.
5. Award a construction contract to All American Asphalt for the 2025-26 Overlay and Slurry Seal Program – Overlay B project in the amount of $1,898,546, and authorize a contingency in the amount of $379,709, for a total contract amount not to exceed $2,278,255.
6. Award a professional services contract to Twining, Inc., to provide project inspection, materials testing, and construction management support services for the 2025-26 Overlay and Slurry Seal Program, in the amount of $1,287,125, and authorize a contingency in the amount of $128,713, for a total contract amount not to exceed $1,415,838.
7. Award a professional services contract to Hunsaker and Associates, Los Angeles, Inc., to provide surveying and monument preservation services for the 2025-26 Overlay and Slurry Seal Program, in the amount of $133,000, and authorize a contingency in the amount of $13,300, for a total contract amount not to exceed $146,300.
8. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
The annual overlay and slurry seal projects are an integral part of the City of Santa Clarita’s (City) Overlay and Slurry Seal Program. Each year, streets are evaluated and identified for the need for pavement preservation and rehabilitation treatments. The 2025-26 Overlay and Slurry Seal Program is divided into four projects: Overlay A, Overlay B, Overlay C, and Slurry Seal to resurface streets, seal cracks, and coat the surface of streets in various areas of the City. These treatments will provide a smoother ride for vehicles and reconstruct or extend the life of the roadway, depending on the type of treatment applied. If approved and awarded, staff anticipates that construction of the Overlay A and Overlay B projects will begin in April and be completed by November. A list of streets included in the Overlay A and Overlay B projects is shown on the attached Project Street List. The Overlay C and Slurry Seal projects will be presented to the City Council for consideration of award at a later date. These projects support the Sustainable Public Infrastructure theme of the City of Santa Clarita’s (City) strategic plan, Santa Clarita Pathway Forward.
The 2025-26 Overlay and Slurry Seal Program is not subject to California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review projects that consists of the operation, repair, maintenance, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. This project meets the criteria for this exemption because the 2025-26 Overlay and Slurry Seal Program will be performing repairs and maintenance to existing streets.
Solicitation Process - Overlay A Construction Contract
An invitation to bid was published and circulated via the City’s e-procurement system, BidNet, on February 3, 2026. The City transmitted the solicitation to 43 vendors on BidNet, of which 43 vendors downloaded materials. A total of eight bids were submitted and opened on March 3, 2026.
Each bid included pricing for the base bid and one alternate bid schedule. Purchasing conducted a selection process in accordance with California Public Contract Code section 20103.8(d) which states that “The lowest bid shall be determined in a manner that prevents any information that would identify any of the bidders or proposed subcontractors or suppliers from being revealed to the public entity before the ranking of all bidders from lowest to highest has been determined.” This process was followed to ensure fairness when opening, reviewing, and determining the
lowest responsive and responsible bidder.
After review of the bids by the project manager, the basis for award was made on the total for the base bid and alternate combined. The results of the bids are shown below:
Company Location Bid Amount
Vance Corporation Beaumont, CA $7,549,302
Toro Enterprises, Inc. Oxnard, CA $7,626,548
Calmex Engineering, Inc. Bloomington, CA $7,764,660
Sully-Miller Contracting Co. Brea, CA $7,916,186
Onyx Paving Company, Inc. Yorba Linda, CA $8,293,000
R.C. Becker, Inc. Santa Clarita, CA $8,427,103
C.A. Rasmussen, Inc. Santa Clarita, CA $8,522,526
All American Asphalt Corona, CA $9,915,022
Staff recommends the project be awarded to Vance Corporation, the lowest responsive and responsible bidder. This contractor possesses a valid contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. The bid proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.
While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsive and responsible bidder.
Solicitation Process - Overlay B Construction Contract
An invitation to bid was published and circulated via BidNet on February 3, 2026. The City transmitted the solicitation to 44 vendors on BidNet, of which 43 vendors downloaded materials.
A total of four bids were submitted and opened on March 4, 2026.
Each bid included pricing for the base bid and one alternate bid schedule. Purchasing conducted a selection process in accordance with California Public Contract Code section 20103.8(d) which states that “The lowest bid shall be determined in a manner that prevents any information that would identify any of the bidders or proposed subcontractors or suppliers from being revealed to the public entity before the ranking of all bidders from lowest to highest has been determined.” This process was followed to ensure fairness when opening, reviewing, and determining the lowest responsive and responsible bidder.
After review of the bids by the project manager, the basis for award was made on the base bid only. The results of the bids follow:
Company Location Bid Amount
All American Asphalt Corona, CA $1,898,546
Toro Enterprises, Inc. Oxnard, CA $1,901,783
Sully-Miller Contracting Co. Brea, CA $2,205,434
Granite Construction Company Lancaster, CA $3,603,317
Staff recommends the project be awarded to All American Asphalt, the lowest responsive and responsible bidder. This contractor possesses a valid contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. The bid proposal adheres to the project’s plans and specifications and is available in the City Clerk’s Reading File.
Solicitation Process - 2025-26 Overlay and Slurry Seal Program Inspection, Materials Testing, and Construction Support Services Contract
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified consulting firms to provide inspection, materials testing, and construction support services for the 2024-25 Overlay and Slurry Seal Program project. The RFP was published and circulated via BidNet on February 5, 2025. The City Council awarded a professional services contract for inspection, materials testing, and construction support services for a total amount not to exceed $1,520,365 to Twining, Inc., at the April 22, 2025, City Council meeting. Twining, Inc., was selected through an RFP process, which provided up to three annual renewal options, subject to City approval.
Staff recommends using the first renewal option to award the contract for inspection, materials testing, and construction support services to Twining, Inc., in the amount of $1,287,125 for the Overlay A, Overlay B, Overlay C, and Slurry Seal projects and authorize a contingency in the amount of $128,713, for a total amount not to exceed $1,415,838. The proposal is available in the City Clerk’s Reading File.
California Government Code 4526 prescribes the selection of architectural and engineering services to be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required and does not authorize the selection of professional architect and engineering services based on cost. City staff was able to reach an agreement with Twining, Inc., at a fair and reasonable price.
Solicitation Process - 2025-26 Overlay and Slurry Seal Program Surveying and Monument Preservation Services Contract
The City conducted an RFP to solicit proposals from qualified consulting firms to provide surveying and monument preservation services for the 2024-25 Overlay and Slurry Seal Program. The RFP was published and circulated via BidNet on February 6, 2025. The City Council awarded a professional services contract for surveying and monument preservation services for a total amount not to exceed $821,110 to Hunsaker and Associates, Los Angeles, Inc., at the April 22, 2025, City Council meeting. Hunsaker and Associates, Los Angeles, Inc., was selected through an RFP process, which provided up to three annual renewal options, subject
to City approval.
Staff recommends using the first renewal option to award the contract for surveying and monument preservation services to Hunsaker and Associates, Los Angeles, Inc., in the amount of $133,000 for the Overlay A, Overlay B, Overlay C, and Slurry Seal projects and authorize a contingency in the amount of $13,300, for a total amount not to exceed $146,300. The proposal is available in the City Clerk’s Reading File.
City staff was able to reach an agreement with Hunsaker and Associates, Los Angeles, Inc. at a fair and reasonable price.
The requested contingencies will cover the cost of unforeseen site conditions such as potential utility conflicts and fees, abandoned utilities not shown in record drawings that are often discovered during construction, as well as change order requests. Additional streets from the City's pre-designed inventory and streets that may need treatment due to unforeseen weather conditions will be added to the project if funds are available after construction of the original scope of work.
The City Council appropriated $17,000,000 for this project upon adoption of the Fiscal Year 2025-26 budget. The project budget is $12,899,555, representing $11,337,417 for construction and $1,562,138 for professional services. The remaining budget will be allocated to the Overlay C and Slurry Seal projects that will be presented to the City Council for consideration of award later this year.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Funds in the amount of $17,000,000 are available in project expenditure accounts M0164260- 516101 (Prop C Fund), M0164264-516101 (Measure R Local Return), M0164265-516101 (Prop C Grant Fund), M0164266-516101 (Measure M Local Return) and M0164267-516101 (Senate Bill 1 Fund) to support the recommended contracts and associated project costs totaling $12,899,555.
ATTACHMENTS
Project Street List
Bid Proposal for Vance Corporation (available in the City Clerk's Reading File) Bid Proposal for All American Asphalt (available in the City Clerk's Reading File) Proposal for Twining, Inc. (available in the City Clerk's Reading File) Proposal for Hunsaker and Associates, Los Angeles, Inc. (available in the City Clerk's Reading File)