Santa Clarita City Council
April 14, 2026

TIPS Vendor Agreement 06022020_sr Page 1

TIPS VENDOR AGREEMENT

Between_____________ and
(Company Name)

THE INTERLOCAL PURCHASING SYSTEM (TIPS),
a Department of Texas Education Service Center Region 8 for TIPS RFP 220105 Technology Solutions, Products and Services

General Information

The Vendor Agreement (“Agreement”) made and entered into by and between The Interlocal Purchasing System (hereinafter “TIPS”) a government cooperative purchasing program authorized by the Region 8 Education Service Center, having its principal place of busines s at 4845 US Hwy 271 North, Pittsburg, Texas 75686 and the TIPS Vendor. This Agreement consists of the provi sions set forth below, including provisions of all attachments referenced herein. In the event of a conflic t between the provisions set forth below and those contained in any attachment, the provisions set forth sha ll control unless otherwise agreed by the parties in writing and by signature and date on the attachment.

A Purchase Order (“PO”), Agreement or Contract is the TIPS Memb er’s approval providing the authority to proceed with the negotiated delivery order under the Agreement. Special terms and conditions as agreed between the Vendor and TIPS Member should be added as addendums to the Purchase Order, Agreement or Contract. Items such as certificate of insurance, bonding re quirements, small or disadvantaged business goals are some, but not all, of the possible addendums.

Terms and Conditions

Freight
All quotes to Members shall provide a line item for cost for freight or shipping regardless if there is a charge or not. If no charge for freight or shipping, indicate by stating “No Charge”, “$0”, “included in price” or other similar indication. Otherwise, all shipping, freight or deliver y changes shall be passed through to the TIPS Member at cost with no markup and said charges shall be agreed by the TIPS Member unless alternative shipping terms are agreed by TIPS as a result of the proposal award.

Warranty Conditions
All new supplies equipment and services shall include manufacturer's minimum standard warranty unless otherwise agreed to in writing. Vendor shall be legally permitt ed to sell all products offered for sale to TIPS Members if the offering is included in the Request for Proposal (“RFP”) category. All goods proposed and sold shall be new unless clearly stated in writing.

Customer Support
The Vendor shall provide timely and accurate customer support f or orders to TIPS Members as agreed by the Parties. Vendors shall respond to such requests within a co mmercially reasonable time after receipt of the request. If support and/or training is a line item sold or packaged with a sale, support shall be as agreed with the TIPS Member.

CivicPlus, LLC

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Agreements
Agreements for purchase will normally be put into effect by means of a contract, agreem ent, or purchase order(s) executed by authorized agents of the TIPS Member parti cipating government entities, but other means of placing an order may be used at the Member’s discretio n. Vendor accepts and understands that when a purchase order or similar purchase document is sent from a customer through TIPS to the Vendor, TIPS is recording the purchase and verifying whether the purcha se is within the parameters of the TIPS Contract only. Vendor agrees that TIPS is not a legal party to the purchase order or similar purchase document and TIPS is not responsible for identifying fraud, mis takes, or misrepresentations for the specific order. Vendor agrees that any purchase order or similar purcha se document issued from a customer to Vendor, even when processed through TIPS, constitutes a legal contract between the customer and Vendor only. A Vendor that accepts a purchase order or similar purchase document and fulfills an order, even when processed through TIPS, is representing that the vendor has carefully reviewed the purchase order or similar purchase document for legality, authenticity, and accuracy.

Tax exempt status
Most TIPS Members are tax exempt and the related laws and/or regulations of the controlling jurisdiction(s) of the TIPS Member shall apply.

Assignments of Agreements
No assignment of this Agreement may be made without the prior n otification of TIPS. Written approval of TIPS shall not be unreasonably withheld. Payment for delivered goods and services can only be made to the awarded Vendor, Vendor designated reseller or vendor assigned company.

Disclosures
x Vendor and TIPS affirm that he/she, or any authorized employees or agents, has not given, offered to give, nor intends to give at any time hereafter any economic op portunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a p ublic servant in connection with this Agreement.

x Vendor shall attach, in writing, a complete description of any and all relationships that might be considered a conflict of interes t in doing business with the TI PS program.

x The Vendor affirms that, to the best of his/her knowledge, the offer has been arrived at independently, and is submitted without collusion with anyone t o obtain information or gain any favoritism that would in any way limit competition or give an u nfair advantage over other vendors in the award of this Agreement.

Term of Agreement and Renewals
The Agreement with TIPS is for a pproximately five (5) years wit h an option for renewal fo r an additional one (1) consecutive year. If TIPS offers the renewal extension year, t he Vendor will be notified by email to the primary contact of the awarded Vendor and shall be deemed accepted by the Vendor unless the awarded Vendor notifies TIPS of its objection to the addi tional term. TIPS may or may not exercise the available extension(s) provided in the original solicitation beyond the base five-year term. Wheth er or not to offer the extension is at the sole discretion of TIPS.

“Start Date” for Term Calculation Purposes Only: Regardless of actual award/effective date of Contract, for Agreement “term” calculation purposes only, the Agreement “star t date” is the last day of the month that

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Award Notifications are anticipated as published in the Solicitation.

Example: If the anticipated award date published in the Solicitation is May 22, 2020 but extended negotiations delay award until June 27, 2020 the end date of the resulting i nitial “five-year” term Agreement, (which is subject to an extension(s)) will still be May 31, 2025 in this example.

“Termination Date”: The scheduled Agreement “termination date” shall be the last d ay of the month of the month of the Original Solicitation’s Anticipated Award Date plus five years.

Example: If the original term is approximately five years, and the soli citation provides an anticipated award date of May 22, 2020, the expiration date of the original five-year term shall be May 31, 2025 in this example.

Extensions: Any extensions of the original term shall begin on the next da y after the day the original term expires.

Example Following the Previous Example: If TIPS offers a one-year extension, the expiration of the ext ended term shall be May 31, 2026 in this example.

TIPS may offer to extend Vendor Agreements to the fullest extent the original Solicitation permits.

TIPS reserves the right to solicit proposals at any time it is in the best interest of TIPS and/or its members.

Automatic Renewal Clauses Incorporated in Awarded Vendor Agreem ents with TIPS Members Resulting from the Solicitation and with the Vendor Named in this Agreement.

No Agreement for goods or services with a TIPS Member by the aw arded vendor named in this Agreement that results from the solicitation award named in this Agreemen t, may incorporate an automatic renewal clause that exceeds month to month terms with which the TIPS Me mber must comply. All renewal terms incorporated in an Agreement by the vendor with the TIPS Member shall only be valid and enforceable when the vendor receives written confirmation by purchase order, exe cuted Agreement or other written instruction issued by the TIPS Member for any renewal period. The purpose of this clause is to avoid a TIPS Member inadvertently renewing an Agreement during a period in w hich the governing body of the TIPS Member has not properly appropriated and budgeted the funds to satisfy the Agreement renewal. This term is not negotiable and any Agreement between a TIPS Member and a TIPS awarded vendor with an automatic renewal clause that conflicts with these terms is rendered void and unenforceable.

Shipments
The Vendor shall ship, deliver or provide ordered products or services within a commercially reasonable time after the receipt of the order from the TIPS Member. If a delay in said delivery is anticipated, the Vendor shall notify TIPS Member as to why delivery is delayed and shal l provide an estimated time for completion of the order. TIPS or the requesting entity may cancel the order if estimated delivery time is not acceptable or not as agreed by the parties.

Invoices
Each invoice or pay request shall include the TIPS Member’s pur chase order number or other identifying designation as provided in the order by the TIPS Member. If app licable, the shipment tracking number or pertinent information for verification of TIPS Member receipt shall be made available upon request.

Payments

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The TIPS Member will make payments directly to the Vendor, the Vendor Assigned Dealer or as agreed by the Vendor and the TIPS Member after receiving invoice and in c ompliance with applicable payment statute(s), whichever is the greater time or as otherwise provided by an agreement of the parties.

Pricing
Price increases will be honored according to the terms of the solicitation. All pricing submitted to TIPS shall include the participation fee, as provided in the solicitation, to be remitted to TIPS by the Vendor. Vendor will not show adding the fee to the invoice presented to TIPS Member customer.

Participation Fees and Reporting of Sales to TIPS by Vendor The Participation Fee that was published as part of the Solicitation and the fee published is the legally effective fee, along with any fee conditions stated in the Solicitation. Collection of the fees by TIPS is required under Texas Government Code §791.011 Et seq. Fees are due on all TIPS purchases reported by either Vendor or Member. Fees are due to TIPS upon payment by the Member to the Vendor, Reseller or Vendor Assigned Dealer. Vendor, Reseller or Vendor Assigned Dealer agrees that the participation fee is due to TIPS for all Agreement sales immediately upon receipt of payment including p artial payment, from the Member Entity and must be paid to TIPS at least on a monthly basis, specifically within 31 calendar days of receipt of payment, if not more frequently, or as otherwise agreed by TIPS in writing and signed by an authorized signatory of TIPS.

Thus, when an awarded Vendor, Reseller or Vendor Assigned Deale r receives any amount of payment, even partial payment, for a TIPS sale , the legally effective fee for that amount is immediately due to TIPS from the Vendor and fees due to TIPS should be paid at least on a monthly basis, specifically within 31 calendar days of receipt of payment, if not more frequently.

Reporting of Sales to TIPS by Vendor
Vendor is required to report all sales under the TIPS contract to TIPS. When a public entity initiates a purchase with a TIPS Awarded Vendor, if the Member inquires verbally or in writing whether the Vendor holds a TIPS Contract, it is the duty of the Vendor to verify whether or not the Member is seeking a TIPS purchase. Once verified, the Vendor must include the TIPS Contract number on a ny communications and related sales documents exchanged with the TIPS Member entity. To report sales, the Vendor must login to the TIPS Vendor Portal online at https://www.tips-usa.com/vendors_form.cfm and click on the PO’s and Payments tab. Pages 3-7 of the Vendor Portal User Guide will walk you through the process of reporting sales to TIPS. Please refer to the TIPS Accounting FAQ’s for more information about reporting sales and if you have fur ther questions, contact the Accounting Team at [email protected]. The Vendor or vendor assigned dealers are responsible for keeping record of all sales that go through the TIPS Agreement and submitting same to TIPS.

Failure to render the participation fee to TIPS shall constitut e a breach of this agreement with our parent governmental entity, Texas Education Service Center Region 8, as established by the Texas legislature and shall be grounds for termination of this agreement and any other agre ement held with TIPS and possible legal action. Any overpayment of participation fees to TIPS by a Vendor will be refunded to the Vendor within ninety (90) days of receipt of notification if TIPS receives written n otification of the overpayment not later than the expiration of six (6) months from the date of overpayment and T IPS determines that the amount was not legally due to TIPS pursuant to this agreement and applicable l aw. It is the Vendor’s responsibility to identify which sales are TIPS Agreement sales and pay the correct participation fee due for TIPS Agreement sales. Any notification of overpayment received by TIPS after the expirati on of six (6) months from the date of overpayment will be non-refundable. Region 8 ESC and TIPS rese rve the right to extend the six (6) month deadline to notify if approved by the Region 8 ESC Board of Directors. TIPS reserves all rights under the law to collect the fees due. Please contact TIPS at [email protected] or call (866) 839-8477 if you have questions about paying fees.

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Indemnity
The Vendor agrees to indemnify and hold harmless and defend TIPS, TIPS Member(s), officers and employees from a nd against all claims an d suits by thir d parties for damages, injuries to persons (including death), property damages, losses, and expenses including court costs and reasonable attorney’s fees, arising out of, or resulting from, Vendor’s performance under this Agreement, i ncluding all such causes of action based upon common, constitutional, or statutory law, or based in whol e or in part, upon allegations of negligent or intentional acts on the part of the Vendor, its officers, em ployees, agents, subcontractors, licensees, or invitees. Parties found liable shall pay their proportionate sh are of damages as agreed by the parties or as ordered by a court of competent jurisdiction over the case. NO LIMITATION OF LIABILITY FOR DAMAGES FOR PERSONAL INJURY OR PROPERTY DAMAGE ARE PERMITTED OR AGREED BY TIPS/ESC REGION 8. Per Texas Education Code §44.032(f), and pursuant to its requiremen ts only, reasonable Attorney’s fees are recoverable by the prevailing party in any dispute resulting in litigation.

State of Texas Franchise Tax
By signature hereon, the Vendor hereby certifies that he/she is not currently delinquent in the payment of any franchise taxes owed the State of Texas under Chapter 171, Tax Code.

Miscellaneous
The Vendor acknowledges and agrees that continued participation in TIPS is subject to TIPS sole discretion and that any Vendor may be removed from the participation in th e Program at any time with or without cause. Nothing in the Agreement or in any other communication b etween TIPS and the Vendor may be construed as a guarantee that TIPS or TIPS Members will submit any orders at any time. TIPS reserves the right to request additional proposals for items or services already on Agreement at any time.

Purchase Order Pricing/Product Deviation
If a deviation of pricing/product on a Purchase Order or contra ct modification occurs between the Vendor and the TIPS Member, TIPS must be notified within five (5) business days of receipt of change order.

Termination for Convenience of TIPS Agreement Only
TIPS reserves the right to terminate this agreement for cause or no cause for convenience with a thirty (30) days prior written notice. Termination for convenience is conditionally required under Federal Regulations 2 CFR part 200 if the customer is using federal f unds for the pro curement. All purchase orders presented to the Vendor, but not fulfilled by the Vendor, by a TIPS Member p rior to the actual termination of this agreement shall be honored at the option of the TIPS Member. Th e awarded Vendor may terminate the agreement with ninety (90) days prior written notice to TIPS 4 845 US Hwy North, Pittsburg, Texas 75686.

The vendor will be paid for goods and services delivered prior to the termination provided that the goods and services were delivered in accordance with the terms and co nditions of the terminated agreement.

This termination clause does not affect the sales agreements executed by the Vendor and the TIPS Member customer pursuant to this agreement. TIPS Members may negotiate a termination for convenience clause that meets the needs of the transaction based on applicable fac tors, such as funding sources or other needs.

TIPS Member Purchasing Procedures
Usually, purchase orders or their equal are issued by participating TIPS Member to the awarded vendor and should indicate on the order tha t the purchase is per the appli cable TIPS Agreement Number. Orders are typically emailed to TIPS at [email protected].
• Awarded Vendor delivers goods/services directly to the partici pating member. • Awarded Vendor invoices the participating TIPS Member directly .

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• Awarded Vendor receives payment directly from the participatin g member. • Fees are due to TIPS upon payment by the Member to the Vendor. Vendor agrees to pay the participation fee to TIPS for all Agreement sales upon receipt of payment including partial payment, from the Member Entity or as otherwise agreed by TIPS in writing and signed by an authorized signatory of TIPS.

Licenses
Awarded Vendor shall maintain, in current status, all federal, state and local licenses, bonds and permits required for the operation of the business conducted by awarded Vendor. Awarded Vendor shall remain reasonably fully informed of and in compliance with all ordinan ces and regulations pertaining to the lawful provision of goods or services under the Agreement. TIPS and TIPS Members reserves the right to stop work and/or cancel an order or terminate this or any other sales Agreement of any awarded Vendor whose license(s) required for performance under this Agreement have expired, lapsed, are suspended or terminated subject to a 30-day cure period unless pr ohibited by applicable statue or regulation.

Novation
If awarded Vendor sells or transfers all assets, rights or the entire portion of the assets or rights required to perform this Agreement, a successor in interest must guarantee to perform all obligations under this Agreement. A simple change of name agreement will not change th e Agreement obligations of awarded vendor. TIPS will consider Contr act Assignments on a case by ca se basis. TIPS must be notified within five (5) business days of the tran sfer of assets or rights.

Site Requirements (only when applicable to service or job) Cleanup: When performing work on site at a TIPS Member’s property, awarded Vendor shall clean up and remove all debris and rubbish resulting from their work as requ ired or directed by TIPS Member or as agreed by the parties. Upon completion of work, the premises shall be left in good repair and an orderly, neat, clean and unobstructed condition.

Preparation: Awarded Vendor shall not begin a project for which TIPS Member has not prepared the site, unless awarded Vendor does the preparation work at no cost, or until TIPS Member includes the cost of site preparation in a purchase order. Site preparation include s, but is not limited to: moving furniture, installing wiring for networks or power, and similar pre-installation requirements.

Registered sex offender restrictions: For work to be performed at schools, awarded Vendor agrees tha t no employee of a subcontractor who has been adjudicated to be a registered sex offender will perform work at any time when students are, or reasonably expected to b e, present unless otherwise agreed by the TIPS Member. Awarded Vendor agrees that a violation of this condition shall be considered a material breach and may result in the cancellation of the purchase order at the TIPS Member’s discretion. Awarded Vendor must identify any additional costs associated with compl iance of this term. If no costs are specified, compliance with this term will be provided at no additional charge. Safety measures: Awarded Vendor shall take all reasonable precautions for the safety of employees on the worksite, and shall erect and properly maintain all necessary safeguards for protection of workers and the public. Awarded Vendor shall post warning signs against all hazards created by the ope ration and work in progress. Proper precautions shall be taken pursuant to state law and standard practices to protect workers, general public and existing structures from injury or damage.

Safety Measures
Awarded Vendor shall take all reasonable precautions for the safety of employees on the worksite, and shall erect and properly maintain all necessary safeguards for protec tion of workers and the public. Awarded vendor shall post warning signs against all hazards created by the operation and work in progress. Proper precautions shall be taken pursuant to state law and standard p ractices to protect workers, general public

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and existing structures from injury or damage.

Smoking
Persons working under Agreement shall adhere to the TIPS Member ’s or local smoking statutes, codes or policies.

Marketing
Awarded Vendor agrees to allow TI PS to use their name and logo within TIPS website, marketing materials and advertisement subject to any reasonable restrictions provid ed to TIPS in the Proposal to the Solicitation. The Vendor may submit an acceptable use directive for Vendor’s names and logos with which TIPS agrees to comply. Any use of TIPS name and logo or any for m of publicity, inclusive of press release, regarding this Agreement by awarded vendor must have prior appr oval from TIPS which will not be unreasonably withheld. Request may be made by email to TIPS@TIP S-USA.COM.

Supplemental Agreements
The TIPS Member entity participating in the TIPS Agreement and awarded Vendor may enter into a separate Supplemental Agreement or contract to further define the level of service requirements over and above the minimum defined in this Agreement such as but not limited t o, invoice requirements, ordering requirements, specialized delivery, etc. Any Supplemental Agree ment or contract developed as a result of this Agreement is exclusively between the TIPS Member entity cu stomer and the Vendor. TIPS, its agents, TIPS Members and employees not a party to the Supplemental Agreement with the TIPS Member customer, shall not be made party to any claim for breach of such agreeme nt unless named and agreed by the Party in question in writing in the agreement. If a Vendor submitting a P r o p o s a l r e q u i r e s T I P S a n d / o r T I P S Member to sign an additional agreement, those agreements shall comply with the award made by TIPS to the Vendor. Supplemental Vendor’s Agreement documents may not b ecome part of TIPS’ Agreement with Vendor unless and until an authorized representative of TIPS re views and approves it. TIPS review and approval may be at any time during the life of this Vendor Agre e m e n t . T I P S p e r m i t s T I P S M e m b e r s t o negotiate additional terms and conditions with the Vendor for t he provision of goods or services under the Vendor’s TIPS Agreement so long as they do not materially confl ict with this Agreement.

Survival Clause
All applicable sales, leases, Supplemental Agreements, contracts, software license agreements, warranties or service agreements that were entered into between Vendor and TIPS or the TIPS Member Customer under the terms and conditions of this Agreement shall survive the expiration or termination of this Agreement. All Orders, Purchase Orders issued or contracts executed by TIPS or a TIPS Member and accepted by the Vendor prior to the expiration or termination of this agreement, shall survive expiration or termination of the Agreement, subject to previously agreed terms and conditions ag reed by the parties or as otherwise specified herein relating to termination of this agreement.

Legal obligations
It is the responding Vendor’s responsibility to be aware of and comply with all local, state and federal laws governing the sale of products/services identified in the appli cable Solicitation that resulted in this Vendor Agreement and any awarded Agreement thereof. Applicable laws and regulations must be followed even if not specifically identified herein.

Audit rights
Due to transparency statutes and public accountability requirem ents of TIPS and TIPS Members’, the awarded Vendor shall, at their sole expense, maintain appropria te due diligence of all purchases made by

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TIPS Member that utilizes this Agreement. TIPS and Region 8 ESC each reserve the right to audit the accounting of TIPS related purchases for a period of three (3) years from the time such purchases are made.

This audit right shall survive termination of this Agreement for a period of one (1) year from the effective date of termination. In order to ensure and confirm compliance with this agreement, TIPS shall have authority to conduct audits of Awarded Vendor’s pricing or TIPS transaction documentation with TIPS Members with 30 days’ notice unless the audit is ordered by a Court Order or by a Government Agency with authority to do so without notice. Notwithstanding the foregoin g, in the event that TIPS is made aware of any pricing being offered to eligible entities that is material ly inconsistent with the pricing under this agreement, TIPS shall have the ability to conduct the audit int ernally or may engage a third- party auditing firm to investigate any possible non- compliant conduct or may terminate the Agreement according to the terms of this Agreement. In the event of an audit, the requeste d materials shall be reasonably provided in the time, format and at the location acceptable to Region 8 ESC or TIPS. TIPS agrees not to perform a random audit the TIPS transaction documentation more than once per calendar year, but reserves the right to audit for just cause or as required by any governmental agency or court with regulatory authority over TIPS or the TIPS Member.

Force Majeure
If by reason of Force Majeure, either party hereto shall be rendered unable wholly or in part to carry out its obligations under this Agreement then such party shall give not ice and full particulars of Force Majeure in writing to the other party within a reasonable time after occur rence of the event or cause relied upon, and the obligation of the party giving such notice, so far as it is affected by such Force Majeure, shall be suspended during the continuance of the inability then claimed, except as hereinafter provided, but for no longer period, and such party shall endeavor to remove or overc ome such inability with all reasonable dispatch.

Choice of Law
The Agreement between the Vendor and TIPS/ESC Region 8 and any addenda or other additions resulting from this procurement process, however described, shall be gove rned by, construed and enforced in accordance with the laws of the State of Texas, regardless of any conflict of laws principles.

Venue, Jurisdiction and Service of Process
Any Proceeding arising out of or relating to this procurement process or any contract issued by TIPS resulting from or any contemplated transaction shall be brought in a court of competent jurisdiction in Camp County, Texas and each of the parties irrevocably submits to the exclus ive jurisdiction of said court in any such proceeding, waives any objection it may now or hereafter have to venue or to convenience of forum, agrees that all claims in respect of the Proceeding shall be heard and determined only in any such court, and agrees not to bring any proceeding arising out of or relating to this procurement process or any contract resulting from or any contemplated transaction in any other court. The parties agree that either or both of them may file a copy of this paragraph with any court as written evidenc e of the knowing, voluntary and freely bargained for agreement between the parties irrevocably to waiv e any objections to venue or to convenience of forum. Process in any Proceeding referred to in the first sentence of this Section may be served on any party anywhere in the world. Venue for any dispute resolution process, other than litigation, between TIPS and the Vendor shall be located in Camp or Titus County, Texas.

Project Delivery Order Procedures
The TIPS Member having approved and signed an interlocal agreem ent, or other TIPS Membership document, may make a request of the awarded Vendor under this Agreement when the TIPS Member desires goods or services awarded to the Vendor. Notification may occur via phone, the web, courier, email, fax, or

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in person. Upon notification of a pending request, the awarded Vendor shall acknowledge the TIPS Member’s request as soon as possible, but must make contact wit h the TIPS Member within two working days.

Status of TIPS Members as Related to This Agreement
TIPS Members stand in the place of TIPS as related to this agre ement and have the same access to the proposal information and all related documents. TIPS Members have all the same rights under the awarded Agreement as TIPS.

Vendor’s Resellers as Related to This Agreement
Vendor’s Named Resellers (“Resellers”) under this Agreement shall comply with all terms and conditions of this agreement and all addenda or incorporated documents. All a ctions related to sales by Authorized Vendor’s Resellers under this Agreement are the responsibility of the awarded Vendor. If Resellers fail to report sales to TIPS under your Agreement, the awarded Vendor is responsible for their contractual failures and shall be billed for the fees. The awarded Vendor may then recover the fees from their named reseller.

Support Requirements
If there is a dispute between the awarded Vendor and TIPS Member, TIPS or its representatives may, at TIPS sole discretion, assist in conflict resolution if requested by either party. TIPS, or its representatives, reserves the right to inspect any project and audit the awarded Vendor’s TIPS project files, documentation and correspondence related to the requesting TIPS Member’s order. If there are confidentiality requirements by either party, TIPS shall comply to the extent permitted by law.

Incorporation of Solicitation
The TIPS Solicitation which resulted in this Vendor Agreement, whether a Request for Proposals, the Request for Competitive Sealed Proposals or Request for Qualifications solicitation, or other, the Vendor’s response to same and all associated documents and forms made part of the solicitation process, including any addenda, are hereby incorporated by reference into this Agreement as if copied verbatim.

SECTION HEADERS OR TITLES

THE SECTON HEADERS OR TITLES WITHIN THIS DOCUMENT ARE MERELY GU IDES FOR CONVENIENCE AND ARE NOT FOR CLASSIFICATION OR LIMITING OF THE RESPONSIBILITES OF THE PARTIES TO THIS DOCUMENT.

STATUTORY REQUIREMENTS
Texas governmental entities are prohibited from doing business with companies that fail to certify to this condition as required by Texas Government Code Sec. 2270.

By executing this agreement, you certify that you are authorize d to bind the undersigned Vendor and that your company (1) does not boycott Israel; and (2) will not boyc ott Israel during the term of the Agreement.

You certify that your company is not listed on and does not and will not do business with companies that are on the Texas Comptroller of Public Accounts list of Designated Foreign Terrorists Organizations per Texas Gov't Code 2270.0153 found at https://comptroller.texas.gov/purchasing/docs/foreign-terrorist.pdf

You certify that if the certified statements above become untrue at any time during the life of this Agreement that the Vendor will notify TIPS within three (3) business day of the change by a letter on Vendor’s letterhead from and signed by an authorized representative of the Vendor stating the non-compliance decision and the

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TIPS Agreement number and description at:

Attention: General Counsel
ESC Region 8/The Interlocal Purchasing System (TIPS)
4845 Highway 271 North
Pittsburg, TX,75686
And by an email sent to [email protected]

Insurance Requirements

The undersigned Vendor agrees to maintain the below minimum ins urance requirements for TIPS Contract Holders:

General Liability $1,000,000 each Occurrence/ Aggregate Automobile Liability $300,000 Includes owned, hired & non-owned Workers' Compensation Statutory limits for the jurisdiction in which the Vendor performs under this Agreement.

Umbrella Liability $1,000,000

When the Vendor or its subcontractors are liable for any damage s or claims, the Vendor’s policy, when the Vendor is responsible for the claim, must be primary over any o ther valid and collectible insurance carried by the Member. Any immunity available to TIPS or TIPS Members s hall not be used as a defense by the contractor's insurance policy. The coverages and limits are to be considered minimum requirements and in no way limit the liability of the Vendor(s). Insurance shall be written by a carrier with an A-; VII or better rating in accordance with current A.M. Best Key Rating Guide. Only deductibles applicable to property damage are acceptable, unless proof of retention funds to cover said deductibles is provided. "Claims made" policies will not be accepted. Vendor’s required minimum covera ge shall not be suspended, voided, cancelled, non-renewed or reduced in coverage or in limits unle s s r e p l ac e d b y a p o li c y t h a t p r o vi d e s t h e minimum required coverage except after thirty (30) days prior written notice by certified mail, return receipt requested has been given to TIPS or the TIPS Member if a project or pending delivery of an order is ongoing.

Upon request, certified copies of all insurance policies shall be furnished to the TIPS or the TIPS Member.

Special Terms and Conditions

• Orders: All Vendor orders received from TIPS Members must be emailed to TIPS at tipspo@tips- usa.com. Should a TIPS Member send an order directly to the Vendor, it is the Vendor’s responsibility to forward a copy of the order to TIPS at the email above withi n 3 business days and confirm its receipt with TIPS.
• Vendor Encouraging Members to bypass TIPS agreement: Encouraging TIPS Members to purchase directly from the Vendor or through another agreement, when the Member has requested using the TIPS cooperative Agreement or price, and thereby bypassing the TIPS Agreement is a violation of the terms and conditions of this Agreement and will result in remov al of the Vendor from the TIPS Program.
• Order Confirmation: All TIPS Member Agreement orders are approved daily by TIPS and sent to the Vendor. The Vendor should confirm receipt of orders to the TIPS Member (customer) within 3 business days.
• Vendor custom website for TIPS: If Vendor is hosting a custom TIPS website, updated pricing when

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effective. TIPS shall be notified when prices change in accorda nce with the award. • Back Ordered Products : If product is not expected to ship within the time provided t o the TIPS Member by the Vendor, the Member is to be notified within 3 business days and appropriate action taken based on customer request.

The TIPS Vendor Agreement Signature Page is inserted here.

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Fax
Company Name
Address
City
Phone
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Name of Authorized Representative
Title
Signature of Authorized Representative
Date
TIPS Authorized Representative Name
Title
TIPS Authorized Representative Signature
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David Fitts
Executive Director
gnature
5-23-2022

NOTICE TO MEMBERS REGARDING ATTRIBUTE RESPONSES

TIPS VENDORS RESPOND TO ATTRIBUTE QUESTIONS AS PART OF TIPS COMPETITIVE SOLICITATION PROCESS. THE VENDOR’S RESPONSES TO ATTRIBUTE QUES TIONS ARE INCLUDED HEREIN AS “SUPPLIER RESPONSE.” PLEASE BE ADVISED THAT DEVIATIONS, IF ANY, IN VENDOR’S RESPONSE TO ATTRIBUTE QUESTIONS MAY NOT REFLECT VENDOR’S FINAL ATTRIBUTE RESPONSE, WHICH IS SUBJECT TO NEGOTIATIONS PRIOR TO AWARD. PLEASE CONTACT THE TIPS OFFICE AT 866-839- 8477 WITH QUESTIONS OR CONCERNS REGARDING VENDOR ATTRIBUTE RESPONSE DEVIATIONS. PLEASE KEEP IN MIND THAT TIPS DOES NOT PROVIDE LEG AL COUNSEL TO MEMBERS. TIPS RECOMMENDS THAT YOU CONSULT YOUR LEGA L

COUNSEL WHEN EXECUTING CONTRACTS WITH OR MAKING PURCHASES FROM TIPS VENDORS.

220105 Addendum 1
CivicPlus LLC
CivicPlus, LLC
Supplier Response
Event Information
Number: 220105 Addendum 1
Title: Technology Solutions, Products and Services
Type: Request for Proposal
Issue Date: 1/6/2022
Deadline: 2/18/2022 03:00 PM (CT)
Notes:

IF YOU ALREADY HOLD TIPS CONTRACT 200105

TECHNOLOGY SOLUTIONS, PRODUCTS AND SERVICES
(“200105”) OR 210101 TECHNOLOGY SOLUTIONS, PRODUCTS
AND SERVICES ("210101"), YOU DO NOT NEED TO RESPOND

TO THIS SOLICITATION UNLESS YOU WISH TO REPLACE
200105 OR 210101 AT THIS TIME. IF YOU HOLD 200105 OR
210101, CHOOSE TO RESPOND HEREIN, AND ARE AWARDED
ON THIS CONTRACT, YOUR 200105 OR 2101101 WILL BE
TERMINATED AND REPLACED BY THIS CONTRACT.

IF YOU HOLD ANY OF THE FOLLOWING TIPS CONTRACTS
AND YOU DO NOT HOLD 200105 OR 2101101, PER TIPS PRIOR

NOTIFICATION, YOU MUST RESPOND TO THIS SOLICITATION

BECAUSE YOUR SPECIFIC CONTRACT IS BEING
CONSOLIDATED INTO OR REPLACED BY THIS CONTRACT.

ꞏ TIPS 190103 Web and Cloud Computing Services
ꞏ TIPS 181203 Management Software and Services
ꞏ TIPS 181204 Notification Systems

TIPS RESERVES THE RIGHT TO ISSUE, REBID, OR CANCEL

ANY PLANNED SOLICITATIONS AT ANY TIME AS NECESSARY

FOR THE NEEDS OF TIPS, TIPS VENDORS, AND TIPS
MEMBERS.

Contact Information
Address: Region 8 Education Service Center
4845 US Highway 271 North
Pittsburg, TX 75686
Phone: +1 ( 866) 839-8477
Email: [email protected]

CivicPlus LLC Information
Address: 302 S 4th Street
Suite 500
Manhattan, KS 65202
Phone: ( 888) 228-2233
By submitting your response, you certify that you are authorize d to represent and bind your company.

Kyle Karpowicz [email protected]
Signature Email
Submitted at 2/17/2022 9:06:37 AM
Requested Attachments
Agreement Signature Form 220105 Agreement Signature Form.pd f If you have not taken exception or deviation to the agreement l anguage in the solicitation attributes, download the AGREEMENT SIGNATURE FORM from the "ATTACHMENTS" tab. This PDF document is a fillable form. Download the document to your computer, fill in the requested company inform ation, print the file, SIGN the form, SCAN the completed and signed AGREEMENT SIGNATURE FORM, and upload here.

If you have taken exception to any of the agreement language an d noted the exception in the deviations section of the attributes for the agreement, complete the AGREEMENT SIGNATURE FORM, but DO NOT SIGN until those deviations have been negotiated and resolved with TIPS management. Upload the unsigned form here, because this is a required document.

All Other Certificates No response
All Other Certificates (if applicable) must be scanned and uplo aded. If vendor has more than one other certification scan into one document. (PDF Format ONLY)
DO NOT UPLOAD encrypted or password protected files.

Pricing Form 2 220105 Pricing Form 2.xlsx
The vendor must download the PRICING SPREADSHEET SHEET from the attachment tab, fill in the requested information and upload the completed spreadsheet.

DO NOT UPLOAD encrypted or password protected files.

Reference Form 220105 Reference_Form.xls
The vendor must download the References spreadsheet from the at tachment tab, fill in the requested information and upload the completed spreadsheet. DO NOT UPLOAD encrypted or pa ssword protected files.

Conflict of Interest Form CIQ- ONLY REQUIRED IF A CONFLICT EXISTS PER THE

INSTRUCTIONS
No response

ONLY REQUIRED IF A CONFLICT EXISTS PER THE INSTRUCTIONS Conflict of Interest Form for Vendors that are required to subm it the form. The Conflict of Interest Form is included in the Base documents or can be found at https://www.tips-usa.com/ assets/documents/docs/CIQ.pdf.

Proposed Goods and Services Product_Suite_Pages_12-2021.pd f Please upload one or more documents or sheets describing your o fferings, line cards, catalogs, links to offerings OR list links to your offerings that illustrate the catalog of pro posed lines of goods and or services you carry and offer under this proposal. It does not have to be exhaustive but shou ld, at a minimum tell us what you are offering. It could be as simple as a sheet with your link to your online catalog o f goods and services.

D/M/WBE Certification OPTIONAL No response
D/M/WBE Certification documentation may be scanned and uploaded if you desire to claim your status as one of the identified enterprises. (Disadvantaged Business Enterprise, Min ority Business Enterprise and/or Woman Business Enterprise) If vendor has more than one certification scan into one document. (PDF Format ONLY) DO NOT UPLOAD encrypted or password protected files.

Warranty No response
Warranty information (if applicable) must be scanned and upload ed. (PDF Format ONLY) DO NOT UPLOAD encrypted or password protected files.

Vendor Agreement 220105 Vendor Agreement.pd f
The vendor must download the Vendor Agreement from the attachme nt tab, fill in the requested information and upload the completed agreement.

DO NOT UPLOAD encrypted or password protected files.

Pricing Form 1 220105 Pricing Form 1.xlsx
The vendor must download the PRICING SPREADSHEET SHEET from the attachment tab, fill in the requested information and upload the completed spreadsheet.

DO NOT UPLOAD encrypted or password protected files.

Supplementary No response
Supplementary information may be scanned and uploaded. (Company information, brochures, catalogs, etc.) (PDF Format ONLY)
DO NOT UPLOAD encrypted or password protected files.

Logo and Other Company Marks No response
If you desire, please upload your company logo to be added to y our individual profile page on the TIPS website. If any particular specifications are required for use of your company logo, please upload that information under the 6uSSlHPHQWDU\ sHcWiRQ RU DQRWKHU QRQUHTuiUHG sHcWiRQ uQGHU WKH ³5HsSRQsH $WWDcKPHQW´ WDE Preferred Logo Format: 300 x 225 px - .png, .eps, .jpeg preferred
Certification of Corporate Offerer Form- COMPLETE ONLY IF OFFERER IS A

CORPORATION
No response

COMPLETE AND UPLOAD FORM IN ATTACHMENTS SECTION ONLY IF OFFERER IS A CORPORATION Disclosure of Lobbying Activities Standard Form LLL No response ONLY IF you answered "I HAVE Lobbied per above" to attribute #66, please download and complete and uploa d the 6WDQGDUG )RUPLLL, ³GisclRsuUH )RUP WR 5HSRUW LREE\iQJ,´ iQ WKH 5HsSRQsH DWWDcKPHQWs sHcWiRQ Confidentiality Claim Form 220105 CONFIDENTIALITY CLAIM FORM Signed.pdf REQUIRED CONFIDENTIALITY FORM. Complete the form according to your company requirements, make any desired attachments and upload to the appropriate section under "Response Attachments" THIS FORM DETERMINES HOW ESC8/TIPS RESPONDS TO LEGAL PUBLIC INFORMATION REQUESTS.

Current W-9 Tax Form CivicPlus W9 - 2022- HQ - Signed.pd f You are required by TIPS to upload a current W-9 Internal Reven ue Service (IRS) Tax Form for your entity. This form will be utilized by TIPS to properly identify your entity.

Bid Attributes
1 Yes - No
Disadvantaged/Minority/Women Business Enterprise - D/M/WBE/Fede ral HUBZone (Required by some participating governmental entities). Vendor certifies that their firm is a D /M/WBE or HUBZone? Vendor must upload proof of cHUWiIicDWiRQ WR WKH ´5HsSRQsH $WWDcKPHQWs´ '0:%( C(57,),C$7(6 sHcWiRQ NO

2 Yes - No
Historically Underutilized Business - HUB (Required by some par ticipating governmental entities) Vendor certifies that their firm is a HUB as defined by the State of Texas at ht tps://comptroller.texas.gov/purchasing/vendor/hub/.

Proof may be submitted. 9HQGRU PusW uSlRDG SURRI RI cHUWiIicDWiRQ WR WKH ³5HsSRQsH $WWD cKPHQWs´ +8% CERTIFICATES section.

No
3 Yes - No
The Vendor can provide services and/or products to all 50 US St ates? Yes
4 States Served:

If answer is NO to question #3, please list which states can be served. (Example: AR, OK, TX) No response
5 Company and/or Product Description:

This information will appear on the TIPS website in the company profile section, if awarded a TIPS contract. (Limit 750 characters.)
IT services, software-as-a-service and hosting solutions for lo cal government. 6 Primary Contact Name
Primary Contact Name
Kyle Karpowicz
7 Primary Contact Title
Primary Contact Title
Contract Specialist
8 Primary Contact Email
Primary Contact Email
[email protected]
9 Primary Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
7853234733
1 0
Primary Contact Fax
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
No response
1 1
Primary Contact Mobile
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
No response

1 2
Secondary Contact Name
Secondary Contact Name
Philip Devine
1 3
Secondary Contact Title
Secondary Contact Title
Associate General Counsel
1 4
Secondary Contact Email
Secondary Contact Email
[email protected]
1 5
Secondary Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
8882282233
1 6
Secondary Contact Fax
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
No response
1 7
Secondary Contact Mobile
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
No response
1 8
Admin Fee Contact Name
Admin Fee Contact Name. This person is responsible for paying t he admin fee to TIPS.

Lisa Houston
1 9
Admin Fee Contact Email
Admin Fee Contact Email
[email protected]
2 0
Admin Fee Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
7853234718
2 1
Purchase Order Contact Name
Purchase Order Contact Name. This person is responsible for rec eiving Purchase Orders from TIPS.

Kyle Karpowicz
2 2
Purchase Order Contact Email
Purchase Order Contact Email
[email protected]

2 3
Purchase Order Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
7853234733
2 4
Company Website
Company Website (Format - www.company.com)
http://www.civicplus.com
2 5
Entity D/B/A's and Assumed Names
Please identify all of your entity's assumed names and D/B/A's. Please note that you will be identified publicly by the legal name under which you responded to this solicitation u nless you organize otherwise with TIPS after award.

No response
2 6
Primary Address
Primary Address
302 S. 4th Street STE 500
2 7
Primary Address City
Primary Address City
Manhattan
2 8
Primary Address State
Primary Address State (2 Digit Abbreviation)
Kansas
2 9
Primary Address Zip
Primary Address Zip
66502
3 0
Search Words:

Please list search words to be posted in the TIPS database abou t your company that TIPS website users might search. Words may be product names, manufacturers, or other wor ds associated with the category of award. YOU MAY NOT LIST NON-CATEGORY ITEMS. (Limit 500 words) (Format: product, paper, construction, manufacturer name, etc.)
software, saas, software as a service, website, hosting, agenda management, recreation management, hr management, emergency management
3 1
Do you want TIPS Members to be able to spend Federal grant funds with you if awarded? Is it your intent to be able to sell to our members regardless of the fund source, whether it be local, state or federal?
Most of our members receive Federal Government grants or other funding and they make up a significant portion of their budgets. The Me mbers need to know if your company is will ing to sell to them when they spend federal budget funds on their purchase. There are attributes that follow that include provisions from the federal regulations in 2 CFR part 200, etc. Your answers will determine if your award wi ll be designated as eligible for TIPS Members to utilize federal funds with your company.

Do you want TIPS Members to be able to spend Federal funds, at the Member's discretion, with you? Yes

3 2
Yes - No
Certification of Residency (Required by the State of Texas) The vendor's ultimate parent company or majority owner:
(A) has its principal place of business in Texas;
OR
(B) employs at least 500 persons in Texas?
This question is required as a data gathering function for info rmation to our members making purchases with awarded vendors. It does not affect scoring with TIPS.

No
3 3
Company Residence (City)
Vendor's principal place of business is in the city of? Manhattan
3 4
Company Residence (State)
Vendor's principal place of business is in the state of? Kansas
3 5
Discount Offered - CAUTION READ CAREFULLY BECAUSE VENDORS FREQUENTLY MAKE MISTAKES

ON THIS ATTRIBUTE QUESTION
Remember this is a MINIMUM discount percentage. So, be sure that the discount percentage inserted here can be applied to ANY OFFERING OF GOODS OR SERVICES THROUGHOUT THE LIFE OF THE CONTRACT.

CAUTION: BE CERTAIN YOU CAN HONOR THIS MINIMUMDISCOUNT PERCENTAGE ON ANY OFFERED SERVICE OR GOOD NOW OR DURING THE LIFE OF THE CONTRACT.

What is the MINIMUM percentage discount off of any item or service you offer to TI PS Members that is in your regular catalog (as defined in the solicitation specifications document), website, store or shelf pricing or when adding new goods or services to your offerings during the life of the contract? The resulting price of any goods or services Catalog list prices after this discount is applied is a ceiling on your pricing and not a floor because, in order to be more competitive in the individual circumstance, you may offer a larger discount depending on the items or services purchased and the quantity at time of sale. Please no te that any specific greater discount offered for a particular product, brand, or service listed in Vendor's propos al will control and Vendor will be required to honor that greater specific discount, in excess of the minimum discount, f or that particular product, brand, or service for the life of the contract.

Must answer with a number between 0% and 100%.
5%

3 6
MINIMUM Discount Term
Does the vendor agree to at least offer, for the life of the Ag reement, the Minimum Discount Percentage off list or catalog proposed by Vendor in response to the Attribute entitle d "Discount Offered - CAUTION READ CAREFULLY BECAUSE VENDORS FREQUENTLY MAKE MISTAKES ON THIS ATTRIBUTE QUESTION"? TIPS will utilize this response to satisfy the Long Term Cost scoring evaluation criteria. A "YES" answer will be awarded the maximum 10 points for this criterion out of the 100 total points and a "NO" answer is awarded 0 points.

YES
3 7
Yes - No
If awarded on this TIPS Contract, for the duration of the Contr act, Vendor agrees to provide, upon request, their then current catalog pricing, as defined in the solicitation an d below, to TIPS upon request for any goods and services offered on Vendor's TIPS Contract.
"Catalog" means the available list of tangible personal propert y or services, in the most current listing, regardless of date, during the life of the contract, that takes the form of a catalog, price list, schedule, shelf price or other form that:

A. is regularly maintained by the manufacturer or Vend or of an item; and B. is either published or otherwise available for insp ection by a customer during the purchase process; C. to which the minimum discount proposed by the propo sing Vendor may be applied.

YES
3 8
TIPS Administration Fee
By submitting a proposal, I agree that all pricing submitted to TIPS shall include the Administration Fee, as designated in the solicitation or as otherwise agreed in writin g which shall be remitted to TIPS by the Vendor, or the vendor's named resellers, and as agreed to in the Vendor Agreem ent. I agree that the fee shall not and will not be added by the Vendor as a separate line item on a TIPS member in voice, quote, proposal or any other written communications with the TIPS member.
3 9
Yes - No
Vendor agrees to remit to TIPS the required administration fee or, if resellers are named, Vendor agrees to guarantee the fee remittance by or for the reseller named by th e vendor? 7,P6(6C 5HJiRQ  is UHTuiUHG E\ 7H[Ds *RvHUQPHQW CRGH †   WR EH cRPSHQsDWHG IRU iWs ZRUN DQG WKus, IDiluUH
to agree shall render your response void and it will not be con sidered.

Agreed
4 0
TIPS Administration Fee Paid by Vendor - Not Charged to Customer Vendor understands and agrees that it owes TIPS a TIPS Administ ration Fee (published in the RFP/RCSP document) on every TIPS sale made under an awarded TIPS Contrac t. Vendor further understands and agrees that Vendor shall submit pricing with this proposal which inclu des and accounts for the TIPS Administration Fee and shall never separately charge the TIPS Member Customer the TIPS fee or add the TIPS Administration Fee line iWHP WR DQ iQvRicH RU siPilDU SuUcKDsH GRcuPHQW 6uEPissiRQ RI WKis SURSRsDl is 9HQGRU¶s cHUWiIicDWiRQ WKDW 9HQGRU agrees to this mandatory term.
4 1
Additional Discounts?
Do you offer additional discounts to TIPS members for large ord er quantities or large scope of work? Yes
4 2
Years in Business as Proposing Company
Years in business as proposing company?
24

4 3
Resellers:

Does the vendor have resellers that it will name under this con tract? Resellers are defined as other companies that sell your products under an agreement with you, the awarded ven dor of TIPS.

EXAMPLE: BIGmart is a reseller of ACME brand televisions. If ACME were a TIPS awarded vendor, then ACME would list BIGmart as a reseller.
(If applicable, Vendor should add all Authorized Resellers with in the TIPS Vendor Portal upon award).

No
4 4
Right of Refusal
The proposing vendor has the right not to sell under the awarde d agreement with a TIPS member at vendor's discretion unless required by law.
4 5

NON-COLLUSIVE BIDDING CERTIFICATE
By submission of this bid or proposal, the Bidder certifies tha t:
1) This bid or proposal has been independently arrived at witho ut collusion with any other Bidder or with any Competitor;
2) This bid or proposal has not been knowingly disclosed and wi ll not be knowingly disclosed, prior to the opening of bids, or proposals for this project, to any other Bidder, Compe titor or potential competitor:
3) No attempt has been or will be made to induce any other pers on, partnership or corporation to submit or not to submit a bid or proposal;
4) The person signing this bid or proposal certifies that he ha s fully informed himself regarding the accuracy of the statements contained in this certification, and under the penal ties being applicable to the Bidder as well as to the person signing in its behalf.

Not a negotiable term. Failure to agree will render your propos al non-responsive and it will not be considered. 4 6
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ - Do you have any CONFLICT OF INTEREST TO REPORT OR DISCLOSE under this statutory requirement? Do you have any CONFLICT OF INTEREST TO REPORT OR DISCLOSE under this statutory requirement? YES or NO
If you have a conflict of interest as described in this form or the Local Government Code Chapter 176, cited therein- you are required to complete and file with TIPS.

The Form CIQ is one of the attachments to this solicitation.

There is an optional upload for this form provided if you have a conflict and must file the form No
4 7
Filing of Form CIQ
If yes (above), have you filed a form CIQ by uploading the form to this RFP as directed above? No response

4 8
Regulatory Standing
I certify to TIPS for the proposal attached that my company is in good standing with all governmental agencies Federal or state that regulate any part of our business operati ons. If not, please explain in the next attribute question.

Yes
4 9
Regulatory Standing
Regulatory Standing explanation of no answer on previous questi on.

No response
5 0
Antitrust Certification Statements (Tex. Government Code § 2155.005) By submission of this bid or proposal, the Bidder certifies tha t:

I affirm under penalty of perjury of the laws of the State of T exas that:
(1) I am duly authorized to execute this contract on my own beh alf or on behalf of the company, corporation, firm, partnership or individual (Company) listed below;
(2) In connection with this bid, neither I nor any representati ve of the Company has violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15; (3) In connection with this bid, neither I nor any representati ve of the Company has violated any federal antitrust law;
(4) Neither I nor any representative of the Company has directl y or indirectly communicated any of the contents of this bid to a competitor of the Company or any other company, c orporation, firm, partnership or individual engaged in the same line of business as the Company.

5 1
Suspension or Debarment Instructions
Instructions for Certification:

1. By answering yes to the next Attribute question below, the v endor and prospective lower tier participant is providing the certification set out herein in accordance with t hese instructions.

2. The certification in this clause is a material representatio n of fact upon which reliance was placed when this transaction was entered into. If it is later determined that th e prospective lower tier participant knowingly rendered an erroneous certification in addition to other remedies availa ble to the federal government, the department or agency with which this transaction originated may pursue availa ble remedies, including suspension and / or debarment.

3. The prospective lower tier participant shall provide immedia te written notice to the person to which this proposal is submitted if at any time the prospective lower tier particip ant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumst ances.  7KH WHUPs ³cRvHUHG WUDQsDcWiRQ,´ ³GHEDUUHG,´ ³susSHQGHG,´ ³i QHliJiElH,´ ³lRZHU WiHU cRvHUHG WUDQsDcWiRQ,´ ³SDUWiciSDQWs,´ ³SHUsRQ,´ ³SUiPDU\ cRvHUHG WUDQsDcWiRQ,´ ³SUiQc iSDl,´ ³SURSRsDl´ DQG ³vRluQWDUil\ H[cluGHG,´ Ds usHG iQ this clause, have the meanings set out in the Definitions and C overage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible or voluntarily exclude d from participation in this covered transaction, unless authorized by the department or agency with which this t ransaction originated.

6. The prospective lower tier participant further agrees by sub mitting this form that it will include this clause titled ³CHUWiIicDWiRQ 5HJDUGiQJ 'HEDUPHQW, 6usSHQsiRQ, ,QHliJiEiliW\ D QG 9RluQWDU\ ([clusiRQLRZHU 7iHU CRvHUHG 7UDQsDcWiRQ´ ZiWKRuW PRGiIicDWiRQ iQ Dll lRZHU WiHU cRvHUHG WUD QsDcWiRQs DQG iQ Dll sRliciWDWiRQs IRU lRZHU WiHU cRvHUHG transactions.

7. A participant in a covered transaction may rely upon a certi fication of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligi ble or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneou s. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.

8. Nothing contained in the foregoing shall be construed to req uire establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a pruden t person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of thes e instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transact ion with a person who is suspended, debarred, ineligible or voluntarily excluded from participation in this t ransaction, in addition to other remedies available to the federal government, the department or agency with which this tr ansaction originated may pursue available remedies, including suspension and / or debarment.
5 2
Suspension or Debarment Certification
By answering yes, you certify that no federal suspension or deb arment is in place, which would preclude receiving a federally funded contract as described above.

Yes

5 3
Non-Discrimination Statement and Certification
In accordance with Federal civil rights law, all U.S. Departmen ts, including the U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Age ncies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expres sion), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conduct ed or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by prog ram or incident.

Persons with disabilities who require alternative means of comm unication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should co ntact the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA throug h the Federal Relay Service at (800) 877-8339.

Additionally, program information may be made available in lang uages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information reques ted in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights , 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3)
email: [email protected].
(Title VI of the Education Amendments of 1972; Section 504 of t he Rehabilitation Act of 1973; the Age Discrimination Act of 1975; Title 7 CFR Parts 15, 15a, and 15b; the Americans with Disabilities Act; and FNS ,QsWUucWiRQ , Civil 5iJKWs CRPSliDQcH DQG (QIRUcHPHQW ± 1u WUiWiRQ PURJUDPs DQG $cWiviWiHs

All U.S. Departments, including the USDA are equal opportunity provider, employer, and lender.

Not a negotiable term. Failure to agree by answering YES will r ender your proposal non-responsive and it will not be considered. I certify that in the performance of a contract wit h TIPS or its members, that our company will conform to the foregoing anti-discrimination statement and comply with the cited and all other applicable laws and regulations.

Yes, I certify (Yes)
5 4
2 CFR PART 200 Contract Provisions Explanation
Required Federal contract provisions of Federal Regulations for Contracts for contracts with ESC Region 8 and TIPS Members:

The following provisions are required to be in place and agreed if the procurement is funded in any part with federal funds.

The ESC Region 8 and TIPS Members are the subgrantee or Subreci pient by definition. Most of the provisions are lRcDWHG iQ  C)5 P$57   $SSHQGi[ ,, WR PDUW ²CRQWUDcW PU RvisiRQs IRU 1RQ)HGHUDl (QWiW\ CRQWUDcWs 8QGHU Federal Awards at 2 CFR PART 200. Others are included within 2 CFR part 200 et al.

In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non- Federal entity under the Federal award must contain provisions covering the following, as applicable.

5 5
2 CFR PART 200 Contracts
Contracts for more than the simplified acquisition threshold cu rrently set at $250,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council an d the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address admini strative, contractual, or legal remedies in instances where contractors violate or breach contract terms, a nd provide for such sanctions and penalties as appropriate.

Notice: Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and TIPS Members reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party.

Does vendor agree?
Yes
5 6
2 CFR PART 200 Termination
Termination for cause and for convenience by the grantee or sub grantee including the manner by which it will be effected and the basis for settlement. (All contracts in excess of $10,000) Pursuant to the above, when federal funds are expended by ESC R egion 8 and TIPS Members, ESC Region 8 and TIPS Members reserves the right to terminate any agreement in e xcess of $10,000 resulting from this procurement process for cause af ter giving the vendor an appropriate opportunity and up to 30 days, to cure the causal breach of terms and condi tions. ESC Region 8 and TIPS Members reserves the right to terminate any agreement in e xcess of $10,000 resulting from this procurement process for convenience with 30 days notice in writing to the a warded vendor. The vendor would be compensated for work performed and goods procured as o f the termination date if for convenience of the ESC Region 8 and TIPS Members. Any award under this procurement process is not exclusive and the ESC Region 8 and TIPS reserves the right to purchase goods and services fr om other vendors when it is in the best interest of the ESC Region 8 and TIPS.

Does vendor agree?
Yes
5 7
2 CFR PART 200 Clean Air Act
Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pol lution Control Act (33 U.S.C. 1251-1387), as DPHQGHG²CRQWUDcWs DQG suEJUDQWs RI DPRuQWs iQ H[cHss RI ,  PusW cRQWDiQ D SURvisiRQ WKDW UHTuiUHs WKH non-Federal award to agree to comply with all applicable standa rds, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Poll ution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agen cy and the Regional Office of the Environmental Protection Agency (EPA).

Pursuant to the Clean Air Act, et al above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and TIPS Members requires that the proposer certif y that during the term of an award by the ESC Region 8 and TIPS Members resulting from th is procurement process the vendor agrees to comply with all of the above regulations, including all of the terms listed and referenced therein.

Does vendor agree?
Yes

5 8
2 CFR PART 200 Byrd Anti-Lobbying Amendment
%\UG $QWiLREE\iQJ $PHQGPHQW
 86C 
²CRQWUDcWRUs WKDW DSSl\ RU EiG IRU DQ DZDUG H[cHHGiQJ , must file the required certification. Each tier certifies to th e tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influe ncing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employ ee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, gra nt or any other award covered by 31 U.S.C. 1352.

Each tier must also disclose any lobbying with non-Federal fund s that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

Pursuant to the above, when federal funds are expended by ESC R egion 8 and TIPS Members, ESC Region 8 and TIPS Members requires the proposer certify that during the term and during the life of any contract with ESC Region 8 and TIPS Members resulting from this procurement process the vendor certifies to the terms included or referenced herein.

Does vendor agree?
Yes
5 9
2 CFR PART 200 Federal Rule
Compliance with all applicable standards, orders, or requiremen ts issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). (Contracts, sub contracts, and subgrants of amounts in excess of $250,000)
Pursuant to the above, when federal funds are expended by ESC R egion 8 and TIPS Members, ESC Region 8 and TIPS Members requires the proposer certify that in performance of the contracts, subcontracts, and subgrants of amounts in excess of $250,000, the vendor will be in compliance with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Prot ection Agency regulations (40 CFR part 15).

Does vendor certify that it is in compliance with the Clean Air Act? Yes
6 0
2 CFR PART 200 Procurement of Recovered Materials
A non-Federal entity that is a state agency or agency of a poli tical subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as am ended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procurin g only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that c ontain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purc hase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year excee ded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recover y; and establishing an affirmative procurement program for procurement of recovered materials identified in th e EPA guidelines.

Does vendor certify that it is in compliance with the Solid Was te Disposal Act as described above? Yes

6 1
2 CFR PART 200 Rights to Inventions
,I WKH )HGHUDl DZDUG PHHWs WKH GHIiQiWiRQ RI ³IuQGiQJ DJUHHPHQW ´ uQGHU  C)5 † D
DQG WKH UHciSiHQW RU
subrecipient wishes to enter into a contract with a small busin ess firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimen tal, developmental, or research work under that ³IuQGiQJ DJUHHPHQW,´ WKH UHciSiHQW RU suEUHciSiHQW PusW cRPSl\ ZiWK WKH UHTuiUHPHQWs RI  C)5 PDUW , ³5iJKWs to Inventions Made by Nonprofit Organizations and Small Busines s Firms Under Government Grants, Contracts and CRRSHUDWivH $JUHHPHQWs,´ DQG DQ\ iPSlHPHQWiQJ UHJulDWiRQs issuH G E\ WKH DZDUGiQJ DJHQc\ Pursuant to the above, when the foregoing applies to ESC Region 8 and TIPS Members, Vendor certifies that during the term of an award resulting from this procurement pro cess, Vendor agrees to comply with all applicable requirements as referenced in the Federal rule above.

Does vendor agree?
Yes
6 2
2 CFR PART 200 Domestic Preferences for Procurements
As appropriate and to the extent consistent with law, the non-F ederal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not l imited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must b e included in all subawards including all contracts DQG SuUcKDsH RUGHUs IRU ZRUN RU SURGucWs uQGHU WKis DZDUG )RU SuUSRsHs RI  C)5 PDUW , ³PURGucHG iQ WKH 8QiWHG 6WDWHs´ PHDQs, IRU iURQ DQG sWHHl SURGucWs, WKDW Dll PDQ uIDcWuUiQJ SURcHssHs, IURP WKH iQiWiDl PHlWiQJ sWDJ through the application of coatings, occurred in the United Sta tes. Moreover, for purposes of 2 CFR Part 200.322, ³0DQuIDcWuUHG SURGucWs´ PHDQs iWHPs DQG cRQsWUucWiRQ PDWHUiDls cRPSRsHG iQ ZKRlH RU iQ SDUW RI QRQIHUURus metals such as aluminum, plastics and polymer-based products su ch as polyvinyl chloride pipe, aggregates such as concrete, glass, including optical fiber, and lumber.

Pursuant to the above, when federal funds are expended by ESC R egion 8 and TIPS Members, Vendor certifies that to the greatest extent practicable Vendor will provide a p reference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (in cluding but not limited to iron, aluminum, steel, cement, and other manufactured products).

Does vendor agree?
Yes
6 3
2 CFR PART 200 Ban on Foreign Telecommunications
)HGHUDl JUDQW IuQGs PD\ QRW EH usHG WR SuUcKDsH HTuiSPHQW, sHUv icHs, RU s\sWHPs WKDW usH ³cRvHUHG WHlHcRPPuQicDWiRQs´ HTuiSPHQW RU sHUvicHs Ds D suEsWDQWiDl RU H ssHQWiDl cRPSRQHQW RI DQ\ s\sWHP, RU Ds cUiWicDl WHcKQRlRJ\ Ds SDUW RI DQ\ s\sWHP ³CRvHUHG WHlHcRPPuQicDWiRQs´ PHDQs SuUcKDsHs IURP +uDZHi 7HcKQRlRJiHs Company or ZTE Corporation (or any subsidiary or affiliate of s uch entities), and video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidi ary or affiliate of such entities).

Pursuant to the above, when federal funds are expended by ESC R egion 8 and TIPS Members, Vendor certifies WKDW 9HQGRU Zill QRW SuUcKDsH HTuiSPHQW, sHUvicHs, RU s\sWHPs W KDW usH ³cRvHUHG WHlHcRPPuQicDWiRQs´, Ds GHIiQHG E\  C)5 † HTuiSPHQW RU sHUvicHs Ds D suEsWDQWiDl RU Hss HQWiDl cRPSRQHQW RI DQ\ s\sWHP, RU Ds cUiWicDl technology as part of any system.

Does vendor agree?
Yes

6 4
2 CFR PART 200 Contract Cost & Price
For contracts more than the simplified acquisition threshold cu rrently set at $250,000, a TIPS Member may, in very rare circumstances, be required to negotiate profit as a separa te element of the price pursuant to 2 C.F.R. 200.324(b). Under those circumstances, Vendor agrees to provid e information and negotiate with the TIPS Member regarding profit as a separate element of the price. However, Vendor certifies that the total price charged by the 9HQGRU sKDll QRW H[cHHG WKH 9HQGRU¶s 7,P6 SUiciQJ DQG SUiciQJ W HUPs SURSRsHG Does Vendor Agree?
Yes
6 5
FEMA Fund Certifications
6uEPissiRQ RI WKis SURSRsDl is 9HQGRU¶s cHUWiIicDWiRQ WKDW 9HQG RU DJUHHs WR WKis WHUP 9HQGRU cHUWiIiHs WKDW IF and when Vendor accepts a TIPS purchase paid for in full or part with FE MA funds, Vendor certifies that:
(1) Vendor agrees to provide the TIPS Member, the FEMA Administ rator, the Comptroller General of the United States, or any of their authorized representatives access to an d rights to reproduce any books, documents, papers, and records of the Contractor which are directly pertinent to t his contract for the purposes of making audits, examinations, excerpts, and transcriptions. The Vendor agrees to provide the FEMA Administrator or an authorized representatives access to construction or other work sites pert aining to the work being completed under the contract. Vendor acknowledges and agrees that no language in t his contract or the contract with the TIPS Member is intended to prohibit audits or internal reviews by the FEMA Administrator or the Comptroller General of the United States.


7KH 9HQGRU sKDll QRW usH WKH 'HSDUWPHQW RI +RPHlDQG 6HcuUiW \¶s sHDl s
, lRJRs, cUHsWs, RU UHSURGucWiRQs RI IlDJs
or likenesses of DHS agency officials without specific FEMA pre -approval. (3) The Vendor will comply with all applicable Federal law, reg ulations, executive orders, FEMA policies, procedures, and directives.
(4) The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining t o any matter resulting from the contract. (5) The Vendor acknowledges that 31 U.S.C. Chap. 38 (Administra tive Remedies for False Claims and Statements) DSSliHs WR WKH 9HQGRU¶s DcWiRQs SHUWDiQiQJ WR WKis cRQWUDcW 6 6
Certification of Compliance with the Energy Policy and Conservation Act When appropriate and to the extent consistent with the law, Ven dor certifies that it will comply with the Energy Policy and Conservation Act (42 U.S.C. 6321 et seq; 49 C.F.R. Part 18) and any mandatory standards and policies relating to energy efficiency which are contained in applicable state energy conservation plans issued in compliance with the Act.

Does Vendor agree?
Yes

6 7
Certification Regarding Lobbying
Applicable to Grants, Subgrants, Cooperative Agreements, and Co ntracts Exceeding $100,000 in Federal Funds Submission of this certification is a prerequisite for making o r entering into this transaction and is imposed by section 1352, Title 31, U.S. Code. This certification is a mate rial representation of fact upon which reliance was placed when this transaction was made or entered into. Any pers on who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be pai d by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employ ee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federa l loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modific ation of a Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have bee n paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency , a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative DJUHHPHQW, WKH uQGHUsiJQHG sKDll cRPSlHWH DQG suEPiW 6WDQGDUG ) RUPLLL, ³GisclRsuUH )RUP WR 5HSRUW LREE\iQJ,´ in accordance with its instructions.
(3) The undersigned shall require that the language of this cer tification be included in the award documents for all covered subawards exceeding $100,000 in Federal funds at all ap propriate tiers and that all subrecipients shall certify and disclose accordingly.

I HAVE NOT Lobbied per above
6 8
If you answered "I HAVE lobbied" to the above Attribute Question If you answered "I HAVE lobbied" to the above Attribute questio n, you must download the Lobbying Report "Standard From LLL, disclosure Form to Report Lobbying" which i ncludes instruction on completing the form, complete and submit it in the Response Attachments section as a report of the lobbying activities you performed or paid others to perform.
6 9
Subcontracting with Small and Minority Businesses, Women's Business Enterprises, and Labor Surplus Area Firms.

Do you ever anticipate the possibility of subcontracting any of your work under this award if you are successful? IF NO, DO NOT ANSWER THE NEXT ATTRIBUTE QUESTION. . IF YES, and ONLY IF YES, you must answer the next question YES if you want a TIPS Member to be authorized to spend Federal Grant Funds for Procurement.

NO

7 0
ONLY IF YES TO THE PREVIOUS QUESTION OR if you ever do subcontract any part of your performance under the TIPS Agreement, do you agree to comply with the following federal requirements?
ONLY IF YES TO THE PREVIOUS QUESTION OR if you ever do subcontract any part of your performance under the TIPS Agreement,
do you agree to comply with the following federal requirements? )HGHUDl 5HJulDWiRQ  C)5 † CRQWUDcWiQJ ZiWK sPDll DQG Pi QRUiW\ EusiQHssHs, ZRPHQ s EusiQHss HQWHUSUisHs,
and labor surplus area firms. (a)The non-Federal entity must ta ke all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor su rplus area firms are used when possible. (b) Affirmative steps must include:
(1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (2) Assuring that small and minority businesses, and women's bu siness enterprises are solicited whenever they are potential sources;
(3) Dividing total requirements, when economically feasible, in to smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's bus iness enterprises; (4) Establishing delivery schedules, where the requirement perm its, which encourage participation by small and minority businesses, and women's business enterprises;
(5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce ; and (6) Requiring the prime contractor, if subcontracts are to be l et, to take the affirmative steps listed in paragraphs(1) through (5) of this section.

No response
7 1
Indemnification
The ESC Region 8 and TIPS is a Texas Political Subdivision and a local governmental entity; therefore, is prohibited from
indemnifying third parties pursuant to the Texas Constitution ( Article 3, Section 52) except as specifically provided by law or as
ordered by a court of competent jurisdiction. A provision in a contract to indemnify or hold a party harmless is a promise to pay for
any expenses the indemnified party incurs, if a specified event occurs, such as breaching the terms of the contract or negligently
performing duties under the contract. Article III, Section 49 o f the Texas Constitution states that "no debt shall be created by or on
behalf of the State ... " The Attorney General has counseled th at a contractually imposed obligation of indemnity creates a "debt" in
the constitutional sense. Tex. Att'y Gen. Op. No. MW-475 (1982) . Contract clauses which require the System or institutions to
indemnify must be deleted or qualified with ''to the extent per mitted by the Constitution and Laws of the State of Texas." Liquidated
damages, attorney's fees, waiver of vendor's liability, and wai ver of statutes of limitations clauses should also be deleted or qualified
with "to the extent permitted by the Constitution and laws of State of Texas." Not a negotiable term. Failure to agree will render your propos al non-responsive and it will not be considered. Do you agree
to these terms?
Yes, I Agree (Yes)

7 2
Remedies
The parties shall be entitled to exercise any right or remedy a vailable to it either at law or in equity, subject to the choice of law, venue
and service of process clauses limitations agreed herein. Nothi ng in this agreement shall commit the TIPS to an arbitration resolution
of any disagreement under any circumstances. Any Claim arising out of or related to the Contract, except for those specifically waived
under the terms of the Contract, may, after denial of the Board of Directors, be subject to mediation at the request of either party. Any
issues not resolved hereunder MAY be referred to non-binding me diation to be conducted by a mutually agreed upon mediator as a
SUHUHTuisiWH WR WKH IiliQJ RI DQ\ lDZsuiW RvHU sucK issuH s
 7 KH SDUWiHs sKDll sKDUH WKH PHGiDWRU¶s IHH DQG DQ\
associated filing fee
equally. Mediation shall be held in Camp or Titus County, Texas . Agreements reached in mediation shall be reduced to writing, and
will be subject to the approval by the District's Board of Dire ctors, signed by the Parties if approved by the Board of Directors, and, if
signed, shall thereafter be enforceable as provided by the laws of the State of Texas.

Do you agree to these terms?
Yes, I Agree
7 3
Remedies Explanation of No Answer
No response
7 4
Choice of Law
The agreement between the Vendor and TIPS/ESC Region 8 and any addenda or other additions resulting from this procurement process, however described, shall be governed by, c onstrued and enforced in accordance with the laws of the State of Texas, regardless of any conflict of laws principles.

THIS DOES NOT APPLY to a vendor's agreement entered into with a TIPS Member, as the Member may be located outside Texas.

Do you agree to these terms?
Agreed
7 5
Venue, Jurisdiction and Service of Process
Any proceeding, involving Region 8 ESC or TIPS, arising out of or relating to this procurement process or any contract issued by TIPS resulting from or any contemplated tran saction shall be brought in a court of competent jurisdiction in Camp County, Texas and each of the parties irre vocably submits to the exclusive jurisdiction of said court in any such proceeding, waives any objection it may now o r hereafter have to venue or to convenience of forum, agrees that all claims in respect of the Proceeding shal l be heard and determined only in any such court, and agrees not to bring any proceeding arising out of or relati ng to this procurement process or any contract resulting from or any contemplated transaction in any other cou rt. The parties agree that either or both of them may file a copy of this paragraph with any court as written evidenc e of the knowing, voluntary and freely bargained for agreement between the parties irrevocably to waive any objectio ns to venue or to convenience of forum. Process in any Proceeding referred to in the first sentence of this Sectio n may be served on any party anywhere in the world.

Any dispute resolution process other than litigation shall have venue in Camp County or Titus County Texas.

Do you agree to these terms?
Agreed

7 6
Infringement(s)
The successful vendor will be expected to indemnify and hold ha rmless the TIPS and its employees, officers, agents, representatives, contractors, assignees and designees f rom any and all third party claims and judgments involving infringement of patent, copyright, trade secrets, tra de or service marks, and any other intellectual or iQWDQJiElH SURSHUW\ UiJKWs DWWUiEuWHG WR RU clDiPs EDsHG RQ WKH 9HQGRU s SURSRsDl RU 9HQGRU¶s SHUIRUPDQcH RI
contracts awarded and approved.

Do you agree to these terms?
Yes, I Agree
7 7
Infringement(s) Explanation of No Answer
No response
7 8
Contract Governance
Any contract made or entered into by the TIPS is subject to and is to be governed by Section 271.151 et seq, Tex Loc Gov't Code. Otherwise, TIPS does not waive its governmental immunities from suit or liability except to the extent expressly waived by other applicable laws in clear and u nambiguous language.

Yes, I Agree (Yes)
7 9
Payment Terms and Funding Out Clause
Payment Terms:

TIPS or TIPS Members shall not be liable for interest or late p ayment fees on past-due balances at a rate higher than permitted by the laws or regulations of the jurisdiction o f the TIPS Member.

Funding Out Clause:
9HQGRU DJUHHs WR DEiGH E\ WKH lDZs DQG UHJulDWiRQs, iQcluGiQJ 7 H[Ds LRcDl *RvHUQPHQW CRGH †  , RU DQ\
statutory or regulatory limitations of the jurisdiction of any TIPS Member which governs contracts entered into by the Vendor and TIPS or a TIPS Member that requires all contracts ap proved by TIPS or a TIPS Member are subject to the budgeting and appropriation of currently available funds by the entity or its governing body.

See statute(s) for specifics or consult your legal counsel.

Not a negotiable term. Failure to agree will render your propos al non-responsive and it will not be considered.

Do you agree to these terms?
Yes, I Agree (Yes)

8 0
Insurance and Fingerprint Requirements Information
Insurance
If applicable and your staff will be on TIPS member premises fo r delivery, training or installation etc. and/or with an automobile, you must carry automobile insurance as required by law. You may be asked to provide proof of insurance.

Fingerprint
It is possible that a vendor may be subject to Chapter 22 of th e Texas Education Code. The Texas Education Code, Chapter 22, Section 22.0834 & 22.08341. Statutory language may be found at: http://www.statutes.legis.state.tx.us/ If the vendor has staff that meet both of these criterion:
(1) will have continuing duties related to the contracted servi ces; and (2) has or will have direct contact with students
7KHQ \Ru KDvH ´cRvHUHG´ HPSlR\HHs IRU SuUSRsHs RI cRPSlHWiQJ WK H DWWDcKHG IRUP TIPS recommends all vendors consult their legal counsel for gui dance in compliance with this law. If you have questions on how to comply, see below. If you have questions on compliance with this code section, contact the Texas Department of Public Safety Non-Criminal Justice Unit, Access and Dissemination Bureau, FAST-FACT at [email protected] and you should send an email identifying you as a contractor to a Texas Independent School District or ESC Region 8 and TIPS. Texas DPS phone numbe r is (512) 424-2474.

See form in the next attribute to complete entitled:

Texas Education Code Chapter 22 Contractor Certification for Co ntractor Employees

8 1
Texas Education Code Chapter 22 Contractor Certification for Contractor Employees Introduction: Texas Education Code Chapter 22 requires entities that contract with school districts to provide services to obtain criminal history record information regardin g covered employees. Contractors must certify to the district that they have complied. Covered employees with disqua lifying criminal histories are prohibited from serving at a school district.

Definitions: Covered employees: Employees of a contractor or su bcontractor who have or will have continuing duties related to the service to be performed at the District a nd have or will have direct contact with students. The District will be the final arbiter of what constitutes direct c ontact with students. Disqualifying criminal history: Any conviction or other criminal history information designated by the District, or one of the following offenses, if at the time of the offense, the victim was under 18 or enrolled in a p ublic school:
(a) a felony offense under Title 5, Texas Penal Code; (b) an of fense for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedu re; or (c) an equivalent offense under federal law or the laws of another state.

I certify that:

NONE (Section A) of the employees of Contractor and any subcontractors are cove red employees, as defined above. If this box is checked, I further certify that Contracto r has taken precautions or imposed conditions to ensure that the employees of Contractor and any subcontractor will not become covered employees. Contractor will maintain these precautions or conditions throughout the time th e contracted services are provided.

OR
SOME (Section B) or all of the employees of Contractor and any subcontractor ar e covered employees. If this box is checked, I further certify that:
(1) Contractor has obtained all required criminal history recor d information regarding its covered employees. None of the covered employees has a disqualifying criminal history. (2) If Contractor receives information that a covered employee subsequently has a reported criminal history, Contractor will immediately remove the covered employee from co ntract duties and notify the District in writing within 3 business days.
(3) Upon request, Contractor will provide the District with the name and any other requested information of covered employees so that the District may obtain criminal history reco rd information on the covered employees. (4) If the District objects to the assignment of a covered empl oyee on the basis of the covered employee's criminal history record information, Contractor agrees to discontinue us ing that covered employee to provide services at the District.

Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.

None

8 2
Texas Business and Commerce Code § 272 Requirements as of 9-1-2017 SB 807 prohibits construction contracts to have provisions requ iring the contract to be subject to the laws of another state, to be required to litigate the contract in anoth er state, or to require arbitration in another state. A cRQWUDcW ZiWK sucK SURvisiRQs is vRiGDElH 8QGHU WKis QHZ sWDWu WH, D ³cRQsWUucWiRQ cRQWUDcW´ iQcluGHs cRQWUDcWs, subcontracts, or agreements with (among others) architects, eng ineers, contractors, construction managers, equipment lessors, or materials suppliers. ³CRQsWUucWiRQ cRQWUDcWs´ DUH IRU WKH GHsiJQ, cRQsWUucWiRQ, DlWH UDWiRQ, renovation, remodeling, or repair of any building or improvemen t to real property, or for furnishing materials or equipment for the project. The term also includes moving, demolition, or excavation. BY RESPONDING TO THIS

SOLICITATION, AND WHEN APPLICABLE, THE PROPOSER AGREES TO COMPLY WITH THE TEXAS BUSINESS $1' C200(5C( C2'( †  :+(1 (;(C87,1* C2175$C76 :,7+ 7,P6 0(0%(56 7+$7 $5( 7(;$6 GOVERNMENT ENTITIES.
8 3
Texas Government Code 2270 & 2271 Verification Form
Texas Government Code 2270 & 2271 Verification Form
If (a) Vendor is not a sole proprietorship; (b) Vendor has ten (10) or more full-time employees; and (c) this Agreement has a value of $100,000 or more, the following certif ication shall apply; otherwise, this certification is not required. Pursuant to Chapter 2271 of the Texas Government Cod e, the Vendor hereby certifies and verifies that neither the Vendor, nor any affiliate, subsidiary, or parent co mpany of the Vendor, if any (the "Vendor Companies"), boycotts Israel, and the Vendor agrees that the Vendor and Vend or Companies will not boycott Israel during the term of this Agreement. For purposes of this Agreement, the te rm "boycott" shall mean and include refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with a p erson or entity doing business in Israel or in an Israeli- controlled territory, but does not include an action made for o rdinary business purposes.

Our entity further certifies that it is is not listed on and we do not do business with companies prohibited by Texas Government Code 2270 or that are on the Texas Comptroller of Pu blic Accounts list of Designated Foreign Terrorists Organizations per Texas Gov't Code 2270.0153 found a t https://comptroller.texas.gov/purchasing/docs/foreign-terrorist .pdf I swear and affirm that the above is true and correct.

YES
8 4
Logos and other company marks
Please upload your company logo to be added to your individual profile page on the TIPS website. If any particular specifications are required for use of your company logo, pleas e upload that information under the "Logo and Other CRPSDQ\ 0DUNs sHcWiRQ uQGHU WKH ³5HsSRQsH $WWDcKPHQW´ WDE Preferred Logo Format: 300 x 225 px - .png, .eps, .jpeg preferred
Potential uses of company logo:
* Your Vendor Profile Page of TIPS website
* Potentially on TIPS website scroll bar for Top Performing Vendors * TIPS Quarterly eNewsletter sent to TIPS Members
* Co-branding Flyers and or email blasts to our TIPS Members (P ermission and approval will be obtained before publishing)

8 5
Solicitation Deviation/Compliance
Does the vendor agree with the General Conditions Standard Term s and Conditions or Item Specifications listed in this proposal invit ation? Yes
8 6
Solicitation Exceptions/Deviations Explanation
If the bidder intends to deviate from the General Conditions St andard Terms and Conditions or Item Specifications listed in this proposal invitation, all such deviations must be listed on this attribute, with complete and detailed conditions and information included or attached.

TIPS will consider any deviations in its proposal award decisio ns, and TIPS reserves the right to accept or reject any bid based upon any deviations indicated below or in any attachm ents or inclusions.

In the absence of any deviation entry on this attribute, the pr oposer assures TIPS of their full compliance with the Standard Terms and Conditions, Item Specifications, and all oth er information contained in this Solicitation.

No response
8 7
Agreement Deviation/Compliance
Does the vendor agree with the language in the Vendor Agreement ? Yes
8 8
Agreement Exceptions/Deviations Explanation
If the proposing Vendor desires to deviate form the Vendor Agre ement language, all such deviations must be listed on this attribute, with complete and detailed conditions and in formation included. TIPS will consider any deviations in its proposal award decisions, and TIPS reserves the right to ac cept or reject any proposal based upon any deviations indicated below. In the absence of any deviation ent ry on this attribute, the proposer assures TIPS of their full compliance with the Vendor Agreement.

No response
8 9
Felony Conviction Notice
7H[Ds (GucDWiRQ CRGH, 6HcWiRQ , 1RWiIicDWiRQ RI CUiPiQDl +isWRU\, 6uEsHcWiRQ D
, sWDWHs ³D SHUsRQ RU EusiQHss
entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general GHscUiSWiRQ RI WKH cRQGucW UHsulWiQJ iQ WKH cRQvicWiRQ RI D IHl RQ\´ 6uEsHcWiRQ E
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terminate a contract with a person or business entity if the di strict determines that the person or business entity failed to give notice as required by Subsection (a) or misrepre sented the conduct resulting in the conviction. The district must compensate the person or business entity for serv ices performed before the termination of the cRQWUDcW´
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This section does not apply to a publicly held corporation. The person completing this proposal certifies that they are authorized to provide the answer to thi s question.

Select A., B. or C.

A. My firm is a publicly held corporation; therefore, this repo rting requirement is not applicable.

OR B.My firm is not owned nor operated by anyone who has been c onvicted of a felony, OR C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony. (if you answer C below, you are required to provide information in the next attribute.

B. Firm not owned nor operated by felon; per above

9 0
If you answered C. My Firm is owned or operated by a felon to the previous question, you are REQUIRED TO ANSWER THE FOLLOWING QUESTIONS.

If you answered C. My Firm is owned or operated by a felon to t he previous question, you must provide the following information.

1. Name of Felon(s)

2. The named person's role in the firm, and

3. Details of Conviction(s).

No response
9 1
Required Confidentiality Claim Form
Required Confidentiality Claim Form
This completed form is required by TIPS. By submitting a respon se to this solicitation you agree to download from WKH ³$WWDcKPHQWs´ sHcWiRQ, cRPSlHWH DccRUGiQJ WR WKH iQsWUucWiR Qs RQ WKH IRUP, WKHQ uSlRDG WKH cRPSlHWHG IRUP, ZiWK DQ\ cRQIiGHQWiDl DWWDcKPHQWs, iI DSSlicDElH, WR WKH ³5HsSRQsH $ WWDcKPHQWs´ sHcWiRQ WiWlHG ³CRQIiGHQWiDliW\ )RUP´ iQ RUGHU WR SURviGH WR 7,P6 WKH cRPSlHWHG IRUP WiWlHG, ³C21),'(17,$L,7< CL$,0 )250´ THIS REQUIRED PROCESS

IS THE ONLY WAY TO DEEM PROPOSAL DOCUMENTATION CONFIDENTIAL ANY OTHER CONFIDENTIAL

DESIGNATION WILL BE DISREGARDED UNLESS THE DOCUMENT IS IDENTIFIED BY AND ATTACHED TO THE REQUIRED FORM. By completing this process, you provide us with the information we require to comply with the open record laws of the State of Texas as they may apply to you r proposal submission. If you do not provide the form with your proposal, an award will not be made if your prop osal is qualified for an award, until TIPS has an accurate, completed form from you.

Read the form carefully before completing and if you have any q uestions, email [email protected]. 9 2
Member Access to Vendor Proposal
Notwithstanding any other information provided in this solicita tion or Vendor designation of certain documentation Ds cRQIiGHQWiDl RU SURSUiHWDU\, 9HQGRU¶s DccHSWDQcH RI WKis 7,P 6 CRQWUDcW cRQsWiWuWHs 9HQGRU¶s cRQsHQW WR WKH GisclRsuUH RI 9HQGRU¶s cRPSUHKHQsivH SURSRsDl, iQcluGiQJ DQ\ iQ IRUPDWiRQ GHHPHG cRQIiGHQWiDl RU SURSUiHWDU\, to TIPS Members . The proposing Vendor agrees that TIPS shall not be responsibl e or liable for any use or distribution of information or documentation by TIPS Members or any other party. By submitting this proposal, Vendor certifies the foregoing.
9 3
Choice of Law clauses with TIPS Members
If the vendor is awarded a contract with TIPS under this solici tation, the vendor agrees to make any Choice of Law clauses in any contract or agreement entered into between the a warded vendor and with a TIPS member entity to read as follows: "Choice of law shall be the laws of the state where the customer resides" or words to that effect.

Agreed
9 4
Venue of dispute resolution with a TIPS Member
In the event of litigation or use of any dispute resolution mod el when resolving disputes with a TIPS member entity as a result of a transaction between the vendor and TIPS or the TIPS member entity, the Venue for any litigation or other agreed upon model shall be in the state and county where the customer resides unless otherwise agreed by the parties at the time the dispute resolution model is decided by the parties.

Agreed
9 5
Automatic renewal of contracts or agreements with TIPS or a TIPS member entity This clause DOES NOT prohibit multiyear contracts or agreements with TIPS member en tities.

Because TIPS and TIPS members are governmental entities subjec t to laws that control appropriations of funds during their fiscal years for contracts and agreements to provi de goods and services, does the Vendor agree to limit any automatic renewal clauses of a contract or agreement execut ed as a result of this TIPS solicitation award to not longer than "month to month" and at the TIPS contracted rate.

Agreed

9 6
Indemnity Limitation with TIPS Members
Texas and other states restrict by law or state Constitution th e ability of a governmental entity to indemnify others.

TIPS requires that any contract entered into between a vendor a nd TIPS or a TIPS Member as a result of an award under this Solicitation limit the requirement that the Customer indemnify the Vendor by either eliminating any such indemnity requirement clauses in any agreements, contracts or o ther binding documents OR by prefacing all indemnity clauses required of TIPS or the TIPS Member entity with the following: "To the extent permitted by the laws or the Constitution of the state where the customer resides, ".

Agreement is a required condition to award of a contract result ing from this Solicitation.

Agreed
9 7
Arbitration Clauses
Except for certain circumstances, TIPS forbids a mandatory arbi tration clause in any contract or agreement entered into between the awarded vendor with TIPS or a TIPS member enti ty. Does the vendor agree to exclude any arbitration requirement in any contracts or agreement entered i nto between TIPS or a TIPS member entity through an awarded contract with TIPS?
Agreed
9 8
Required Vendor Sales Reporting
By responding to this Solicitation, you agree to report to TIPS all sales made under any awarded Agreement with TIPS. Vendor is required to report all sales under the TIPS contract to TIPS. If the TIPS Member entity requesting a price from the awarded Vendor requests the TIPS contract, Vendo r must include the TIPS Contract number on any communications with the TIPS Member entity. If awarded, you will be provided access to the Vendor Portal. To UHSRUW sDlHs, lRJiQ WR WKH 7,P6 9HQGRU PRUWDl DQG clicN RQ WKH P2¶s DQG PD\PHQWs WDE PDJHs  RI WKH Vendor Portal User Guide will walk you through the process of reporting sales to TIPS. Please refer to the TIPS Accounting )$4¶s for more information about reporting sales and if you have fur ther questions, contact the Accounting Team at [email protected]. The Vendor or vendor assigned dealers are responsible for kee ping record of all sales that go through the TIPS Agreement and submitting same to TIPS. 9 9
Upload of Current W-9 Required
Please note that you are required by TIPS to upload a current W -9 Internal Revenue Service (IRS) Tax Form for your entity. This form will be utilized by TIPS to properly identify your entity. 1 0
0 CERTIFICATION REGARDING BOYCOTTING CERTAIN ENERGY COMPANIES (Texas law as of September 1, 2021)
By submitting a proposal to this Solicitation, you certify that you agree, when it is applicable, to the following required by Texas law as of September 1, 2021:

If (a) company is not a sole proprietorship; (b) company has te n (10) or more full-time employees; and (c) this contract has a value of $100,000 or more that is to be paid who lly or partly from public funds, the following cHUWiIicDWiRQ sKDll DSSl\
RWKHUZisH, WKis cHUWiIicDWiRQ is QRW UHTuiUHG PuUsuDQW WR 7H[ *Rv¶W CRGH CK  RI 6%  (87
th session), the company hereby certifies and verifies that the c ompany, or any wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of thes e entities or business associations, if any, does not boycott energy companies and will not boycott energy companies during the term of the contract. For purposes of WKis cRQWUDcW, WKH WHUP ³cRPSDQ\´ sKDll PHDQ DQ RUJDQi]DWiRQ, D ssRciDWiRQ, cRUSRUDWiRQ, SDUWQHUsKiS, MRiQW vHQWuUH, limited partnership, limited liability partnership, or limited liability company, that exists to make a profit. The term ³ER\cRWW HQHUJ\ cRPSDQ\´ sKDll PHDQ ³ZiWKRuW DQ RUGiQDU\ EusiQH ss SuUSRsH, UHIusiQJ WR GHDl ZiWK, WHUPiQDWiQJ business activities with, or otherwise taking any action intend ed to penalize, inflict economic harm on, or limit commercial relations with a company because the company (a) eng ages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based ene rgy and does not commit or pledge to meet environmental standards beyond applicable federal and state law , or (b) does business with a company described E\ SDUDJUDSK
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´ See 7H[ *Rv¶W CRGH † 809.001(1).

1 0
1 CERTIFICATION PROHIBITING DISCRIMINATION AGAINST FIREARM AND AMMUNITION INDUSTRIES (Texas law as of September 1, 2021)
By submitting a proposal to this Solicitation, you certify that you agree, when it is applicable, to the following required by Texas law as of September 1, 2021:

If (a) company is not a sole proprietorship; (b) company has at least ten (10) full-time employees; (c) this contract has a value of at least $100,000 that is paid wholly or partly from public funds; (d) the contract is not excepted uQGHU 7H[ *Rv¶W CRGH † 2274.003 of SB 19 (87
th leg.); and (e) governmental entity has determined that company is not a sole-source provider or governmental entity has not re ceived any bids from a company that is able to provide this written verification, the following certification shall apply; otherwise, this certification is not required.

PuUsuDQW WR 7H[ *Rv¶W CRGH CK  RI 6% 

 th session), the company hereby certifies and verifies that the company, or association, corporation, partnership, joint ventur e, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary parent company, or affiliate of these entities or associations, that exists to make a profit , does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade as sociation and will not discriminate during the term of WKis cRQWUDcW DJDiQsW D IiUHDUP HQWiW\ RU IiUHDUP WUDGH DssRciD WiRQ )RU SuUSRsHs RI WKis cRQWUDcW, ³GiscUiPiQDWH DJDiQsW D IiUHDUP HQWiW\ RU IiUHDUP WUDGH DssRciDWiRQ´ sKDll PH DQ, ZiWK UHsSHcW WR WKH HQWiW\ RU DssRciDWiRQ, WR ³


refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (2) refrain from c ontinuing an existing business relationship with the entity or association based solely on its status as a firearm e ntity or firearm trade association; or (3) terminate an existing business relationship with the entity or association b ased solely on its status as a firearm entity or firearm trade association. See 7H[ *Rv¶W CRGH † 

RI 6% 
 ³'iscUiPiQDWiRQ DJDiQsW D IiUHDUP HQWiW\ RU IiUHDUP
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WKH HsWDElisKHG SRlic iHs RI D PHUcKDQW, UHWDil sHllHU, RU SlDWIRUP WKDW UHsWUicW RU SURKiEiW WKH lisWiQJ RU sHlliQJ RI DPPuQiWiRQ, IiUHDUPs, RU IiUHDUP DccHssRUiHs DQG

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engage in the trade of any goods or services, decision to refra in from continuing an existing business relationship, or decision to terminate an existing business relationship to c omply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency, or for any t raditional business reason that is specific to the cusWRPHU RU SRWHQWiDl cusWRPHU DQG QRW EDsHG sRlHl\ RQ DQ HQWiW \¶s RU DssRciDWiRQ¶s sWDWus Ds D IiUHDUP HQWiW\ RU IiUHDUP WUDGH DssRciDWiRQ´ See 7H[ *Rv¶W CRGH † 2274.001(3) of SB 19. 1 0
2 CERTIFICATION REGARDING CERTAIN FOREIGN-OWNED COMPANIES IN CONNECTION WITH CRITICAL INFRASTRUCTURE (Texas law as of September 1, 2021) By submitting a proposal to this Solicitation, you certify that you agree to the following required by Texas law as of September 1, 2021:

Proposing Company is prohibited from entering into a contract o r other agreement relating to critical infrastructure that would grant to the company direct or remote access to or c ontrol of critical infrastructure in this state, excluding access specifically allowed by the Proposing Company for produc t warranty and support purposes. Company, certifies that neither it nor its parent company nor any affili ate of company or its parent company, is (1) owned by or the majority of stock or other ownership interest of the compan y is held or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or a designated country; ( 2) a company or other entity, including governmental entity, that is owned or controlled by citizens of or is direct ly controlled by the government of China, Iran, North Korea, Russia, or a designated country; or (3) headquartered in China, Iran, North Korea, Russia, or a designated cRuQWU\ )RU SuUSRsHs RI WKis cRQWUDcW, ³cUiWicDl iQIUDsWUucWuU H´ PHDQs ³D cRPPuQicDWiRQ iQIUDsWUucWuUH s\sWHP, c\EHUsHcuUiW\ s\sWHP, HlHcWUic JUiG, KD]DUGRus ZDsWH WUHDWPHQW s\sWHP, RU ZDWHU WUHDWPHQW IDciliW\´ See 7H[ *Rv¶W Code † 2274.0101(2) of SB 1226 (87
th leg.). The company verifies and certifies that company will n ot grant direct or remote access to or control of critical infrastructure, exce pt for product warranty and support purposes, to prohibited individuals, companies, or entities, including gover nmental entities, owned, controlled, or headquartered in China, Iran, North Korea, Russia, or a designated country, a s determined by the Governor. 1 0
3 Acknowledgement
By submitting this proposal, Vendor certifies that it has read, examined, and understands all portions of this solicitation including but not limited to all attribute questio ns, attachments, solicitation documents, bid notes, and the Vendor Agreement(s). Vendor certifies that, if found to be nec essary by the proposing vendor, vendor has sought the advice of counsel in understanding all portions of the soli citation.

ADDENDUM NO. 1 TIPS 220105 TECHNOLOGY SOLUTIONS, PRODUCTS AND SERVICES This Addendum #1 does not require action from responding Vendors and does not require resubmission for Vendors who have already submitted. It is only to correct a misstatement originally included in Page 7 of the solicitation attachment entitled “220105 RFP Specifica tions.” The original Page 7 of the solicitation attachment entitled “220105 RFP Specifications” mistakenly stated at the top of the page that, “This solicitation is seeking providers for: Safety Equipment, Supplies and Services.” This Addendum No. 1 corrects it to properly state, “This solicitation is seeking providers for: Technology Solutions, Products and Services.”

REFERENCES
Please provide three (3) references from three different entities, preferably from school districts or other governmental entities who have the last three years. Additional references may be required. DO NOT INCLUDE TIPS EMPLOYEES AS A REFERENCE.

Verify your references
emails are deliverable
and that they agree to
provide a reference.

Failure to do this may
You may provide more than three (3) references.

Entity Name Contact Person VALID EMAIL IS REQUIRED Phone Lebanon, TN Jon Allison [email protected] (615) 308-8526 Baldwin City, KS Laura Hartman [email protected] (785) 594-6427 Richfield, WI Jennifer Keller [email protected] (262) 628-2260 ext 113 Louisburg, KS Jean Carder [email protected] (913) 837-5371 x9 Canadian County, OK Becky Julian [email protected] (405) 295-6200 TIPS RFP 220105 Technology Solutions,
Products and Services
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CivicEngage
Inform Easier. Empower Better. Evolve Faster.

CivicEngage is an easy-to-use suite of citizen engagement tools that enables local governments to communicate with their citizens without the need of technical knowledge or programming skills through its drag-and-drop user interface. CivicEngage websites are 100% responsive and viewable on any size device.

INFORM
Streamline the process so your municipality can easily communicate information to citizens. Quickly deliver time- sensitive news. Document once, share everywhere.

EMPOWER
Utilize easy-to-use tools for your entire staff to contribute to your web presence. Provide easy pointers to contact information and resources. Shorten the line-ups by facilitating more transactions online.

EVOLVE
Future-proof your web presence to meet the emerging needs of their citizens. Invite citizens to go online. Keep your website up-to-date. Leverage advanced features to encourage connections online. „ Accessibility & Compliance – We provide highly compliant websites based on Web Content Accessibility Guidelines (WCAG) 2.0 A and AA, which surpasses Section 508. „ Hosting, Security, and Disaster Recovery – Our certified infrastructure team has the expertise and experience to protect your municipal government website. „ Tools and modules made just for local government: Agenda Center, Alert Center, Calendar, Citizen Request Tracker, Forms Center, Send eCommunication, Custom Mobile App, and more!

CivicHR Human Resources Management System
Think of everything you do to recruit and hire a new employee. The paperwork. Multiple job board postings.

Spreadsheets. Now, think of an online system that simplifies the HR processes associated with hiring and employee engagement. Automated processes that will:
„ Increase the quality and performance of employees
„ Reduce administrative costs associated with HR processes „ Ensure the compliance of HR practices
„ Applicant Tracking is a web-based recruiting and hiring platform. All the tools needed to easily manage job descriptions, publish open positions, accept online applications, and screen candidates. „ Employee Onboarding is a web-based onboarding platform. All the tools needed to easily create, distribute, and collect necessary employee forms, as well as distribute surveys, setup employee resources, and manage training plans.
„ Performance Management is a web-based performance evaluation platform. All the tools needed to complete employee performance evaluations, track skill development, provide feedback, and measure staff engagement.

The CivicHR family of solutions include:

CivicRec Recreation Management System
Facilitate Easier. Manage Better. Participate Faster.

CivicRec is a hosted, web-based application specifically designed to meet the needs of recreation and park districts and municipal recreation departments. Our system is a Software as a Service (SaaS) solution that is ready to go off-the-shelf.
„ Activity Registration – Ask prompts at checkout, have waivers confirmed, present forms to your registrants, process credit cards, and more. Makes activity registration easy. „ League Management – Organize and manage leagues year-round. Registrations can be done by team or individuals. Schedule for regular season and tournaments. „ Ticketing – Create, sell, and scan tickets for events. „ Facility Management – Take facility rentals and requests online or in office. Use the simple click and reserve interface to complete your bookings quickly.
„ Membership Management – Sell memberships in house or online, print membership cards or use pre- printed dongles, and quickly check people in and out of the facility. „ Point of Sale – An enterprise level system built right in. Process a registration, book a facility, or sell merchandise in the POS screen from anywhere in the system. „ Reporting – Advanced access, control, and customization of reports. Print, export, e-mail, save, and automate from within the system.
„ And more!

CivicClerk Agenda Management System
Effortless Meeting and Agenda Management
A manual, agenda process typically requires significant time and effort, including creating the agenda items, getting items approved, organizing all of the supporting documents, creating the agenda, and building the agenda packet—not to mention, converting files to PDF , publishing to your website, delivering it to the council and board members, etc.

Countless hours are spent creating the agenda and packet for every council, board, and committee meeting.

CivicClerk, formerly BoardSync, simplifies the entire meeting process from start to finish while providing staff with a central location for all board and committee meeting documentation with the same simple, consistent process.

Customers choose CivicClerk for our features, ease of use, and modern design. Think about it: If you stop using a manual process and transition to a paperless agenda system that makes it more complicated, you’re not saving any time. Trees are precious, but so is your time.

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The most complete communications tool for local governments, CivicReady is a cloud-based mass notification system that is designed to empower local governments to communicate routine and emergency information to citizens quickly and effectively, no matter where they are in the community.

Mass Notification System
„ Easy to use, consistent workflow process for all communications „ Generate a message by text, email, call, or mobile app „ Innovative integrations and features, such as two-way messaging, ESRI mapping, social media, and more „ Reliable, optimized message speeds, security, and uptime Emergency Notifications
„ Geo-targeted notifications via Environmental Systems Research Institute (ESRI) „ One-click quick launch templates
„ IPAWS capabilities to send notifications to all cell phones in your area, local TV and radio broadcasts, digital road signs, and various other locations instantaneously Routine Communication
„ Rich text notifications
„ One-click messaging interface
„ Multimedia supported communications
„ Scheduled notifications
„ Unlimited notification templates
„ Interdepartmental communications
„ Scheduled notifications
„ Both opt-in/opt-out methods of registration
Optional Tools
„ Automated Weather Notifications
„ IPAWS Integration
„ CivicReady Mobile App
„ Interactive Voice Response
„ Conference Bridge Calling