Agenda Item: 14
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: June 9, 2026
SUBJECT: CONTRACT AMENDMENT FOR CITYWIDE JANITORIAL
SERVICES
DEPARTMENT: Neighborhood Services
PRESENTER: Bryan Peck
RECOMMENDED ACTION
City Council:
1. Amend the current contract with Servicon Systems, Inc., to include services at The Rink Sports Pavilion, increase expenditure authority by $160,743 for a new contract amount of $2,127,702, and authorize a contingency for $120,578, for a total contract amount not to exceed $2,248,280.
2. Appropriate an ongoing expenditure of $49,739 for cost increases related to Consumer Price Index adjustments across various accounts, as outlined in Exhibit A, to support Citywide janitorial services with Servicon Systems, Inc.
3. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney review.
BACKGROUND
Janitorial services are provided at 53 City of Santa Clarita (City) owned and operated locations, including City Hall, the Transit Maintenance Facility, The MAIN, three community centers, four Metrolink stations, three public libraries, various parking structures, and City park facilities.
Collectively, these sites represent over 700,000 square feet of serviced space. These services are essential to maintaining sanitary conditions and providing a safe, welcoming environment for the public.
The City currently contracts with Servicon Systems, Inc. (Servicon) to perform routine cleaning services across its facilities. These services are typically conducted during evening hours when facilities are unoccupied, minimizing disruption to daily operations. The responsibilities of the
contracted janitorial personnel include, but are not limited to, emptying trash and recycling receptacles, dusting surfaces, cleaning glass partitions and tabletops, mopping and vacuuming floors, refilling paper product dispensers, and performing other general interior cleaning tasks.
On June 28, 2022, following a Request for Proposal process, the City Council awarded a two- year contract to Servicon for janitorial services, with the option for up to three one-year renewal periods. Since the initial two-year contract, the City has elected to exercise two one-year renewal options. City staff recommends that the City Council exercise the third and final one-year renewal option with Servicon, with modifications.
The one-year renewal contract includes an increase in expenditure authority of $88,400 to incorporate janitorial services for The Rink Sports Pavilion, an increase in expenditure authority of $22,604 to cover on-demand and porter service costs associated with a 2.5 percent Consumer Price Index (CPI) adjustment requested by Servicon and consistent with the contract terms outlined in Exhibit A, and a request for an increase in expenditure authority plus a one-time appropriation of $49,739 to cover regular janitorial cleaning costs associated with a 2.5 percent Consumer Price Index (CPI) adjustment requested by Servicon and consistent with the contract terms outlined in Exhibit A, for a total contract increase of $160,743. With these adjustments, the proposed final contract year would total $2,248,280 inclusive of contingency.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available to the expenditure accounts specified in Exhibit A for a combined total of $2,248,280 from the General Fund (Fund 100), Citrus Facility Fund (Fund 130), Public Library Fund (Fund 309), Golden Valley Ranch Open Space Maintenance District (Fund 350), Areawide Fund (Fund 367), Hart Park Fund (Fund 140), Transit Fund (Fund 700), and Landscape Maintenance District Fund (Fund 357).
ATTACHMENTS
Exhibit A CPI Increase Fiscal Year 2026-2027
Servicon Pricing Sheet Fiscal Year 2025-2027