Agenda Item: 21
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: June 23, 2026
SUBJECT: NEWHALL PARK POOL PUMP ROOM REPLACEMENT, PROJECT P2021 - PLANS, SPECIFICATIONS, AND CONSTRUCTION
CONTRACT
DEPARTMENT: Public Works
PRESENTER: Carla Callahan
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Newhall Park Pool Pump Room Replacement, Project P2021.
2. Find the Newhall Park Pool Pump Room Replacement project exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Article 19, Sections 15302 and 15304.
3. Award the construction contract to Golden Sun Enterprise, Inc., in the amount of $2,800,977 and authorize a contingency in the amount of $280,098, for a total contract amount not to exceed $3,081,075.
4. Award the professional services contract to Pacific Advanced Civil Engineering, Inc., to provide construction support and inspection services in the amount of $91,194 and authorize a contingency in the amount of $9,119, for a total contract amount not to exceed $100,313.
5. Authorize the transfer of project savings in the amount of $220,000 from the General Fund – Capital Projects (Fund 601) in the Corporate Yard Evaporative Cooler Replacement, Project M1047, expenditure account M1047601-516101 to the Newhall Park Pool Pump Room Replacement, Project P2021, expenditure account P2021601-516101.
6. Appropriate one-time funds in the amount of $400,000 from the General Fund – Capital Projects (Fund 601) to the Newhall Park Pool Pump Room Replacement, Project P2021,
expenditure account P2021601-516101; increase Transfers In account 601-600100 and Transfers Out account 1009500-710601 in the amount of $400,000.
7. Authorize the City Manager or designee to execute all documents, subject to City Attorney review.
BACKGROUND
Newhall Park was constructed and operated by the County of Los Angeles (County) until the City of Santa Clarita (City) was incorporated in 1987. The 14.3-acre community park includes a range of amenities, including a pool, multi-purpose room, recreational facilities, and green spaces for visitors to enjoy.
This project will replace the pool pump room at Newhall Park, as shown on the attached Location Map. Demolition work includes the removal of the storage building with attached lean- to, chain link fence, temporary storage shed, and portions of concrete as required for the construction of the proposed improvements. The new pool pump room will accommodate reconfigured pump room utilities and require grading of approximately 1,000 square feet for the construction of a new concrete pad, providing dedicated enclosed spaces for chemical storage, the pool heater, chemical controllers, and pool equipment. The exterior area will house the circulation pump, surge pit, sand filters, and associated pool water piping. The project scope includes alternate work consisting of the installation of wrought iron fencing around the pool deck perimeter, replacement of eyewash stations, and installation of a new pool pump. This project supports the Sustainable Public Infrastructure theme of the City’s strategic plan, Santa Clarita Pathway Forward.
The Newhall Park Pool Pump Room Replacement project is not subject to California Environmental Quality Act (CEQA) review pursuant to Title 14 of the California Code of Regulations, Article 19, Sections 15302 and 15304, which exempts from CEQA review projects that have minor grading and consist of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure being replaced and will have substantially the same purpose and capacity as the structure replaced. In addition, the project will include minor grading associated with the concrete slab improvements to achieve positive site drainage. The Newhall Park Pool Pump Room Replacement project will replace the deteriorated and failing structure and fatigued equipment with a purpose-built, code- compliant accessible facility and modern equipment, within the same location and performing equivalent functions and capacity.
An invitation to bid was published and circulated via the City’s e-procurement system, BidNet, on April 28, 2026. The City transmitted the solicitation to 2,670 vendors on BidNet, of which 36 vendors downloaded materials. A total of three bids were submitted and opened on May 19, 2026. Each of the bids included a base bid and an alternate bid. The basis of award was the base bid only. The results of the base bids are shown below.
Company Location Bid Amount
USA Construction, LLC Los Angeles, CA $1,980,860
Golden Sun Enterprise, Inc. Van Nuys, CA $2,424,777
AMG & Associates, Inc. Santa Clarita, CA $3,676,622
Upon reviewing the bids, staff determined the apparent low bidder, USA Construction, LLC, was non-responsive due to its failure to provide an original notarized bid bond. This project has been advertised and bid on three separate occasions and, in each instance, USA Construction, LLC did not submit the required bid bond documentation necessary for the bid to be considered responsive. Staff recommends awarding the construction contract to Golden Sun Enterprise, Inc., the second-lowest responsive and responsible bidder, in the amount of $2,800,977, which includes $2,424,777 for the base bid and $376,200 for the bid alternate, and authorizing a contingency in the amount of $280,098, for a total contract amount not to exceed $3,081,075.
The base bid includes the replacement of the pool pump room, and the alternate includes the installation of wrought iron fencing around the pool perimeter, replacement of eyewash stations, and installation of a new pool pump.
This contractor possesses a valid contractor’s license and is in good standing with the Contractors State License Board. The contractor’s bid was reviewed for accuracy and conformance to the contract documents and was found to be complete. The bid proposal adheres to the project's plans and specifications and is available in the City Clerk’s Reading File.
While the City maintains a Support of Local Businesses policy that can be utilized by the City Council, when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy, and instead requires the contract be awarded to the lowest responsive and responsible bidder.
Construction Support Services
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified firms to provide design, construction support, and inspection services for the Newhall Park Pool Pump Room Replacement project. The RFP was published and circulated via the City’s e-procurement system, BidNet, on October 31, 2023. Thirty-three companies downloaded bid specifications, and the RFP closed on November 30, 2023, with no proposals submitted. As a result, consistent with the City purchasing policy, staff identified three qualified vendors and requested proposals through an informal process. One vendor opted not to submit, while another failed to respond to staff inquiries regarding the project. However, Pacific Advanced Civil Engineering, Inc. (PACE) submitted a proposal that met the project's needs. The City Council awarded a professional services contract for design services for a total amount not to exceed $206,570 to PACE at the March 12, 2024, City Council meeting. PACE is the Engineer of Record for the Newhall Park Pool Pump Room Replacement project.
Since PACE was originally evaluated and selected based on its qualifications to perform the entire scope of services outlined in the RFP, it is recommended that PACE be awarded a contract for a total of $100,313, including contingency, to provide appropriate construction support and inspection services throughout construction. This will allow PACE to provide construction support for meetings, site observations and inspections, requests for information responses, and submittals as the project is constructed. The proposal is available in the City Clerk’s Reading File.
The requested contingencies will cover the cost of unforeseen design constraints, design modifications requested by the City or other permitting agencies, and field investigations. This includes potential adjustments to the engineering and landscape drawings, architectural drawings, engineered grades, and change orders for additional work requested by the City.
The City Council appropriated $2,710,000 for construction of the project upon adoption of the Fiscal Year 2025-26 budget. The requested transfer of project savings in the amount of $220,000 and budget appropriation in the amount of $400,000 bring the total project budget to $3,330,000, representing $3,081,075 in construction contract costs, $100,313 in construction support services, and $148,612 in project administrative costs. Project administrative costs include staff time, project management, public works inspections, environmental inspections and support, utility fees, and labor compliance monitoring.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, a total of $3,330,000 will be available in the Newhall Park Pool Pump Room Replacement project expenditure account P2021601-516101 (General Fund - Capital Projects, Fund 601) to support the recommended contract and associated project costs.
ATTACHMENTS
Location Map
Bid Proposal for Golden Sun Enterprise, Inc. (available in the City Clerk's Reading File) Proposal for Pacific Advanced Civil Engineering, Inc. (available in the City Clerk's Reading File)