October 27, 2025
(October 16, 2025 – revised)
Peter Henne
Public Works Administrator – CIP
Department of Public Works
City of Santa Clarita
Phone: (661) 284-1427
Cell: (661) 510-0161
Re: Newhall Park Pool Pump Room Replacement
Revised Professional Engineering Services During Construction Proposal #C258
Dear Peter,
PACE is pleased to provide our revised proposal for services during construction for the Newhall Park Pool Pump Room Replacement project. Our enclosed proposal includes scope of work, work required from our sub-consultant, and the fee breakdown.
We appreciate the opportunity to be of service to the City of Santa Clari ta and look forward to the successful completion of the pump room replacement construction. Please contac t me if there are any questions or if we may provide any additional information.
Sincerely,
Zirang Song, PE
Vice President - Recreational Water Division
ZS/ch
Enclosures: Professional Services Proposal and fee breakdown.
R:\C258\3-Contracts - Proposals\1. Proposal\2025-10-16 Proposal for Services During Construction\1. PHenne Cov Ltr 10-16-
25.doc
PROPOSAL FOR PROFESSIONAL ENGINEERING SERVICES
NEWHALL PARK POOL EQUIPMENT BUILDING CONSTRUCTION
#C258
BACKGROUND:
Based on recent discussions and emails from the City of Santa Clarita, w e provided the following scope for the services during construction phase. The scope of work below will include effort and time required by our subconsultants.
It is assumed the construction period shall be 5 – 7 months.
SECTION A - SCOPE OF SERVICES:
A. Consultant agrees to provide the following services:
Task 01 – Construction Meetings and Coordination
1. PACE shall provide correspondence and feedback on questions related to the design including site civil, mechanical / equipment, electrical system, building and structur al, and coordination with our sub-consultants as required.
2. Attend pre-construction meetings and kick-off meetings.
3. attend up to 30 construction meetings (average one hour) via ZOOM or MS TEAM online platforms, or phone conferences.
4. Coordinate with the City and vendors for any changes required during construction.
Task 02 – Site Observations and Inspections
1. PACE and our sub-consultant shall provide site observations and soil inspectio ns during construction.
(5) Soil inspections to be provided by American Geotechnical Inc. (2) Site observations to be provided by Spire Structural Engineering (2) Site observations to be provided by PACE
2. PACE shall provide (1) for preliminary punch walk and (1) final inspecti on.
Task 03 – Construction Submittal Reviews and RFI Responses
1. PACE shall review submittal for construction materials, equipment and shop drawings
2. Respond to Requests For Information (RFIs) and Clarification requests by the Contracto r and provide additional details as necessary to complete the project as designed.
Task 04 – Project Close-Out and Final Inspection Report
1. PACE shall review Contractor provided O&M manuals for new project eq uipment and systems.
2. PACE shall provide the services of the design engineer for the purpose of start-up and commissioning. The PACE will review the work of the Contractor and Mechanical Equipment supplier to ensure that the system is operating properly, and functions as designed.
City of Santa Clarita – Newhall Park Pool Equipment Building October 27, 2025 Scope and Compensation for C258 Page 2 of 3
3. PACE shall review the final, operating installation and provide to the Cli ent a letter certifying that the project is complete and in compliance with the Construction Documents.
Task 05 – As-Built Drawings and O&M Manual
1. Compile all documents provided by contractor affecting the final configuration of the building and equipment . These include contractor’s as -built drawings, survey records, and plan changes. Consultant shall produce record drawings in AutoCAD and produce updated plan for future reference.
2. An operations and maintenance (O&M) manual will be provided (hardcopy and digi tal) for final operation of pool equipment, recirculation and water quality treatments, and overall controls systems. The manuals will consist of a sequence of operation, equipment contacts; equipment cut sheets and vendor information for properly maintaining equipment and in case of repair or replacement. A pool managemen t plan will also be created for long term maintenance including physical, and chemical m eans of maintaining and enhancing water quality and aesthetics. Only one hard copy and one digital copy will be provided.
SECTION B - COMPENSATION:
PACE will complete the work outlined herein and invoice Client monthly on a percen tage of completion basis, a fixed fee of $89,194, plus the reimbursable expense of $2,000, for a total sum of $91,194 billed in accordance with the attached “Hourly Labor and Ex penses Rates Schedule”.
Task Description Professional Fee
01 Construction Meetings and Coordination $ 17,642
02 Site Observations and Inspections $ 20,256
03 Construction Submittal Reviews and RFI Responses $ 27,070 04 Project Close-Out and Final Inspection Report $ 12,462 05 As-Built Drawings and O&M Manual $ 11,764
Fixed Fee Sub-Total: $ 89,194
Reimbursable Expenses Allowance: $ 2,000
TOTAL ENGINEERING FEE: $ 91,194
ASSUMPTIONS AND EXCLUSIONS:
1. The Client’s responsibilities shall include providing PACE with the base data and project information in a timely manner, coordination and management of other te am consultants to assure that the project schedule can be met, and prompt payment of invoices in accordance with the terms and conditions included herein. The specific items that are to be provided by the Client or other consultants include the following:
a. Client input pertaining to project design issues and requirements including scheduling.
City of Santa Clarita – Newhall Park Pool Equipment Building October 27, 2025 Scope and Compensation for C258 Page 3 of 3
b. Site land-use base plans with existing and proposed elevation contours in transferable computer format.
c. Geologic and soils investigation reports.
d. Existing and proposed hydrologic and drainage data, maps, and reports. e. Any other data that directly impacts PACE ability to perform th e design in an efficient and economic manner.
2. Any proposed project changes which affect work in progress or previously completed wil l be justification for additional compensation.
3. All required aerial topography and base mapping will be paid for and suppl ied by Client, or others. Base topo and site information will be provided in digital (electr onic) format compatible with AUTOCAD or C3D version 2019 or earlier.
4. No environmental documentation or support, including no environmental permitting .
5. No surveying or construction staking is included.
6. Local government approval meetings, hearings, etc., and preparation of presentat ion graphics will be under separate work authorization, if required.
7. Existing utility information research and mapping is not included and will be provided by Client.
8. For all the data delivered to PACE for the purpose of digital mapping, i ncluding but not limited to GIS and AutoCAD, PACE requires said data be delivered in one of t he recognized standard coordinate systems such as the Stateplane Coordinate System or the Universe Transverse Mercator (UTM). In addition, PACE requires all datums , vertical and horizontal, be documented in a metadata sheet and be included along with the delivered data. If the coordinate system is in what is o ften referred to as a “Local Coordinate System,” and the deliverer does not have the capability to convert data into one of the recognized standard coordinate systems, PACE requires a Control Conversion document (CCD) be included in the deliverable. The CCD will include all the necessary coordinate transformation information and scale factors needed to make an accurate translation of the data to PACE’s acceptable coordinate systems. If this information is not available, PACE will require an addendum to this proposal to include Time and Materials used to translate the delivered data into the appropriate standa rd coordinate system.
9. The fees proposed herein shall apply until one year from date of proposal. Due to ever- changing costs, Consultant will increase those portions of the contract fee for which work must still be completed after one year from date of proposal, as negotiated with the Client up to a maximum of ten-percent (10%).
Rate
Principal $312
Sr. Proj. Mgr./Sr. Consulting Engr. $270
Project Manager/Consulting Engr./Sr. I&C Specialist $260 Sr. GIS Analyst/Manager $265
Sr. Electrical Engineer $255
Sr. Project Engineer / Sr. Design Engineer $220
ENGINEERING FEE ESTIMATE Project Engr / Design Engr II / Electrical Engr $198 PROJECT WORKSHEET Instrumentation & Controls Specialist $192 Sr. CAD Designer $182
Project Data Design Engineer $156
Project Name: Newhall Park Pool Equipment BLDG CAD Designer/GIS Analyst $151 Client: City of Santa Clarita Technical Editor $130
PACE Job Number: C258 Graphic Designer $130
Estimate Date: 10/27/25 Project Coordinator $109
Administrative Support $104 $91,194
Assistant Designer $88
G.P.S. Survey Unit (w/Operator) $302
Expert Witness/Legal Consultation $400 + Exp.
$312 $270 $260 $275 $255 $220 $198 $192 $182 $156 $109
1 Construction Meetings and Coordination 8 2 40 40 4 $17,642 $17,642 2 Site Visits and Inspections 12 24 8 24 24 $20,256 $2,000 $22,256 3 Construction Submittal Reviews and RFI Responses 4 24 2 8 48 48 $27,070 $27,070 4 Project Close-Out and Final Inspection Report 2 2 32 32 $12,462 $12,462 5 As-Built Drawings and O&M Manual 32 32 4 $11,764 $11,764 14 0 36 28 18 0 176 0 0 176 8 $89,194 $2,000 $91,194
Total Task
CostsItem No.
Sr. Electrical
Engineer
Project
CoordinatorWork Item Description Principal
Project
Engineer
/Design
Engr. II
/Elec. Engr
Architect/
Sr. Structural
Engr
Reimburs.
Expenses
Design
Engineer
TOTALS
Sr. Project
Manager/Sr.
Consulting Engr.
Sr. Project
Engineer/Sr.
Design Engr.
2025 PACE Hourly Rate Schedule
Description
Total Fee Amount:
I&C
Specialist
Man-Power
Subtotal
Estimated Manhours
Geotechnical
Consultant
Sr. CAD
Designer