Agenda Item: 12
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 14, 2026
SUBJECT: CITYWIDE STREET SWEEPING CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Darin Seegmiller
RECOMMENDED ACTION
City Council:
1. Award a two-year contract to CMAX Commercial Maintenance Inc. for Citywide Street Sweeping in the amount of $1,247,285 annually and authorize an annual contingency of $124,729, for a total contract amount not to exceed $2,744,028.
2. Appropriate an ongoing budget increase, beginning in Fiscal Year 2026-27, from the Stormwater Utility Fund (Fund 356) balance in the amount of $112,013 to expenditure account 3567220-514103.
3. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney review.
BACKGROUND
The City of Santa Clarita (City) provides routine street sweeping services to maintain clean streets, enhance community appearance, and reduce pollutants entering the storm drain system and the Santa Clara River. Street sweeping is a key component of the City’s stormwater compliance program and is essential to maintaining compliance with the National Pollutant Discharge Elimination System (NPDES) permit requirements.
The City’s previous street sweeping contractor, Clean Site Services (dba Clean Sweep), submitted a Notice of Termination consistent with the terms of the contract and officially ended their services on June 30, 2026. In an effort to ensure continuity of service with minimal interruption, staff initiated a competitive Request for Proposals (RFP) process for Citywide Street Sweeping utilizing the City’s procurement system.
The selected contractor will provide routine sweeping of approximately 1,004 curb miles within the incorporated limits of the City. This includes all public residential streets, major streets and arterials, industrial areas, alleys, and 43 miles of bike trails. In addition, the contractor is responsible for sweeping approximately 2.9 million square feet of City-owned parking lots. The stated number of curb miles may increase over the course of the contract as new streets are accepted into the City's maintenance system or through future annexations.
REQUEST FOR PROPOSALS (RFP) PROCESS
The RFP was published and circulated via the City’s e-procurement system BidNet on May 13, 2026. The City transmitted the solicitation to 454 vendors on BidNet, of which 24 vendors downloaded the RFP. A total of four companies provided proposals for consideration.
To ensure service reliability, accountability, and environmental compliance, the RFP incorporated updated requirements, including newer regenerative air sweepers, equipment compliant with Air Quality Management District (AQMD) Rule 1186.1, GPS and brush- operation monitoring, backup sweepers available within four hours of notice, prevailing wage compliance, and a performance bond.
The proposals were reviewed and evaluated based on each company’s overall approach to meeting and maintaining a high level of service at a reasonable cost. An evaluation panel of staff from the Neighborhood Services Department scored the responses using the following categories of weighted criteria:
• Team Composition: Contractor and staff qualifications, number of staff (5 points) • Schedule: Use and mobilization of resources, timeline to service all areas (10 points) • Acknowledgment and Successful Understanding of Scope of Work: Proposed method, operational approach, pro-activeness, and responsiveness (30 points) • References (5 points)
• Cost of Services Provided (30 points)
• Value: Cost in relation to manpower (20 points)
The following shows the results of the rankings by the evaluation panel based on a 100-point scale:
RANK COMPANY LOCATION SCORE
1 CMAX Commercial Maintenance Inc. Ontario, CA 94
2 Sweeping Corporation of America, LLC Oxnard, CA 91
3 Manta Sweeping LLC dba Cleaner Streets San Diego, CA 82 4 Isaac Romero dba Clean Sweep Santa Clarita, CA 20
The two highest scoring proposers received similar overall scores and provided similar cost proposals for services. Consistent with the RFP, the City elected to conduct interviews to further evaluate proposers. Accordingly, staff invited the two top-ranked proposers for interviews. The interviews consisted of a standardized set of questions focused on each proposer's staffing, fleet management, customer service, and contract value. The interview had a maximum score of 10 points toward the final evaluation score. The interviews were scored as follows:
RANK COMPANY SCORE
1 CMAX Commercial Maintenance Inc. 8
2 Sweeping Corporation of America, LLC 6
In addition, the two proposers were asked to provide a best and final cost proposal. After receiving the revised pricing from both CMAX Commercial Maintenance Inc. (CMAX) and Sweeping Corporation of America (SCA) and interviewing both companies, the scores were recalculated to include additional interview points and are as follows:
RANK COMPANY LOCATION SCORE AMOUNT
1 CMAX Commercial Maintenance Inc. Ontario, CA 102 $ 1,247,285 2 Sweeping Corporation of America, LLC Oxnard, CA 97 $ 1,403,954
Following the interviews, additional cost considerations, and overall value of services, the evaluation team recommended awarding the contract for citywide street sweeping services to CMAX as the highest ranked proposer. Key strengths of CMAX's proposal include:
• Comprehensive operational and transition plan.
• Well-defined staffing and supervisory structure.
• Modern AQMD-compliant fleet with backup equipment.
• Strong customer service and communication procedures. • Competitive pricing while maintaining high technical quality. • Demonstrated municipal experience.
Staff recommends awarding an agreement for a period of two years, with up to three optional
one-year renewals which may be adjusted annually according to the Consumer Price Index. In addition, staff is requesting a contingency of 10 percent of the contract value for unanticipated required services, for a contract amount of $1,372,014 per year.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, appropriate an ongoing budget increase, beginning in Fiscal Year 2026-27, from the Stormwater Utility Fund (Fund 356) balance in the amount of $112,013 to expenditure account 3567220-514103.
ATTACHMENTS
CMAX - Pricing (revised) 2026
Cost Proposal Form
RFP NS-25-26-37 (available in the City Clerk's Reading File) CMAX proposal 2026 (available in the City Clerk's Reading File)