Agenda packet — Santa Cruz City Council, May 9, 2023 (part 2 of 3)

County Surveyor’s office that will detail monuments found and set, record and measured data throughout, and include any applicable map checking or filing fees. - $16,580

2. R/W Transfer Documentation – Task G2
· With regard to newly acquired properties, BKF will prepare the necessary deed-jacket and document to transfer the portions of those acquired parcels from the interim grantee (City) to the State. - $4,990
Upon completion with items 1 through 2 as shown, BKF will format, compile and transfer all AutoCAD files and recorded document files to the District 5 office of Caltrans.

Since the project was RTL’d in late 2020 and R/W certification (and possession) are in hand, it is assumed that prior R/W mapping milestone and deliverables, including approved hard copy (land net determination), appraisal mapping, plat map and legal documentation, and record R/W mapping, are each complete, and acceptable by Caltrans D5 to support remaining tasks G1 and G2.

However, should Caltrans require revised/reformatted R/W mapping, the re-work would be considered extra, and would require scope/fee augmentation beyond this ASR, but can be provided upon written request by the City and authorization to proceed.

COMPENSATION
BKF proposes to provide the services on a total Not to Exceed (NTE) time and materials (T&M) fee basis:

ITEM Description Fee
A Landscape Architecture and Biological - Plant Palette Revisions for Permit/Impact Mitigation (HT Harvey) $11,616
B Biological/Permitting/Monitoring - Updated BA/BO and Steelhead Relocation Plan (HT Harvey) $21,903
C Structural - Existing Masonry Block Wall Assessment (BCA) $5,280 D Structural/Geotechnical - Extension of Retaining Wall #2 BCA $27,115
Parikh $5,500
E Right of Way – Supplemental Support/Services during Condemnation Process (Universal Field Services) $2,640
F Additional Services – Design/RTL/Addenda/Bid Support and DSDC/Const Support F1 - Design Costs to Complete RTL/Addenda $25,364
F2 - Design Services During Construction (DSDC/Construction Support) $98,466 ODC $1,500
G Survey - R/W Engineering Closeout
G1 - Monumentation & Record of Survey (Post Construction) $16,580 G2 - Transfer Documentation $4,990
Total Not to Exceed (NTE) Time and Materials (T&M) $220,954

14.22 City of Santa Cruz
Highway 1/9 Intersection Project – ASR #3
January 30, 2023

Page 8 of 8 ends

This additional services request budget summarized above will allow BKF to release outstanding labor and subconsultant changes held (out of scope efforts conducted/absorbed since RTL); the remaining budget available is estimated to provide an allowance to complete the following remaining construction support and project close-out activities, estimated to be complete by spring 2023:
· BKF – DSDC/Construction Support Services, BKF – Punch List/Close-Out, and BKF – As-Built/Record Services
· HT Harvey – Remaining Landscape Architecture Construction Support, Biological As-Built Report, and Environmental/Regulatory Support Services
· BKF Survey – R/W Monumentation and Record of Survey and R/W Transfer Documentation Services Please contact me at 408.467.9142 if you have any questions regarding the additional scope items or if we need to meet to review them.

Respectfully,
BKF Engineers
Gordon C. Sweet, PE
Principal/Vice President
Attachments:

1. Summary of Work Hours and Cost Estimate – Additional Services Request (ASR) #3

2. Item A - HTH – Additional Services – August 13, 2021

3. Item B - HTH – Additional Services – October 5, 2021

4. Item C - BCA – Existing Masonry Wall Assessment – July 9, 2021

5. Task D – BCA/Parikh – Extension of Retaining Wall #2 – October 4, 2021

14.23 BKF Engineers
1730 N. First Street, Ste 600
San Jose, CA 95112
(408) 467-9100
January 30, 2023
Task
F
F1
F2
a
b
c
d
e
f
g
h
i
j
k
l
G
G1
G2
Tasks F1 F2.a F2.b F2.c F2.d F2.e F2.f F2.g F2.h F2.i F2.j F2.k F2.l Total Hours Total Costs Title Rates
Principal $288.00 8 1 4 1 1 1 1 1 18 $5,184
Senior Associate $260.00 4 2 1 2 2 4 15 $3,900
Project/Survey Manager $247.00 32 20 12 12 8 2 4 12 4 6 8 8 8 136 $33,592 Engineering/Surveying Manager $228.00 14 12 8 2 14 16 12 6 84 $19,152 Senior Project Engineer/Surveyor $212.00 16 4 4 2 12 8 8 8 16 14 92 $19,504 Project Engineer/Surveyor $186.00 8 4 18 4 8 12 8 2 2 66 $12,276 Design Engineer/Staff Surveyor $162.00 16 2 12 4 8 16 8 2 2 8 78 $12,636 Technician IV $194.00 16 4 8 2 4 8 4 4 4 4 4 62 $12,028 Clerical / Administrative Assistant $87.00 4 4 8 $696
Survey (2-Person Survey Crew) $374.00 13 13 $4,862
118 39 31 21 58 10 19 65 61 47 26 42 35 572
$25,364 $9,332 $9,302 $4,744 $11,492 $1,654 $3,900 $13,844 $12,220 $9,762 $5,664 $9,248 $7,304 $123,830 BKF's Other Direct Costs (Reimbursable)
Computer, Plotting, Printing and Delivery $1,000
Mileage $500
BKF Total Reimbursable $1,500
Subconsultants and BKF Right of Way (Closeout)
Task Consultant
A HT Harvey Plant Palette Revisions for Permit/Impact Mitigation $11,616 B HT Harvey Updated BA/BO and Steelhead Relocation Plan $21,903 C Biggs Cardosa Associates Existing Masonry Block Wall Assessment $5,280 D Biggs Cardosa Associates Extension of Retaining Wall #2 $27,115 D Parikh Consultants Inc Extension of Retaining Wall #2 $5,500 E Universal Field Services Additional R/W Support $2,640 G BKF Engineers Right of Way Engineering/Closeout
G1 R/W Monumentation & Record of Survey $16,580
G2 R/W Transfer Documentation $4,990
Subconsultant and BKF R/W Closeout Total $95,624
Hwy 1-9 Intersection Project - Total Not to Exceed (NTE) Time and Materials Fee $220,954 BKF Engineers - Summary of Work Hours and Cost Estimate Hwy 1-9 Intersection Project - Santa Cruz, CA
Additional Services Request #3 - Cost Estimate Summary
-Revisions to Drainage Design
Right of Way Engineering/Closeout
Design Services During Construction (DSDC/Construction Support) Design Cost to Complete (RTL and Addenda)
R/W Monumentation & Record of Survey
-CCO to Revise/Extend Retaining Wall #2
-CCO for Revision of Drainage System #2 to Remove Junction Structure -CCO for Revision of Sewer Line at Rebele Family Center -Adjustment of SB Route 9 Overhead (OH) sign
-Revisions to Construction Staging/Traffic Handling
Additional Services - Design/RTL/Addenda/Bid Support and Design Services During Construction (DSDC)/Construction Support) Description
-DSDC/Project Management and Subconsultant Coordination -R/W and Construction Staking
-PG&E Coordination
-RWQCB Post Construction Stormwater Quality Treatment
-Encroachment Permit Rider for Additional Temporary Chain Link Fencing -Construction Change Order (CCO) to Remove Retaining Wall #3 Hours (Per Task and Total)
BKF Costs (Per Task and Total)
R/W Transfer Documentation
Description

14.24 983 University Avenue, Building D • Los Gatos, California 95032 • P 408.458.3200 Proposed Scope of Services
Highway 1/9 Intersection
Additional Services
H. T. Harvey #4008-03
August 13, 2021
H. T. Harvey & Associates (H. T. Harvey) is pleased to present this proposal to provide additional landscape architectural and ecological consulting services to BKF Engineers for the Highway 1/9 Intersection project in Santa Cruz, CA. Our proposed scope of work includes revisions to the project plant palette.

This scope of services and fee estimate are valid for a period of 60 days. Specific tasks associated with this scope of work are as follows.

Task 1. Plant Palette Revisions
As requested by the City of Santa Cruz, H. T. Harvey will investigate the implications of adjusting the project planting plan, and complete all work necessary to make the adjustments requested if the change is deemed acceptable by the Regulatory Agencies. This task includes:
• Coordination with Regulatory Agencies to determine whether these changes would be acceptable. • Development of a Memo Addendum to the Project Mitigation and Monitoring Plan (MMP) that details that plant palette changes. This task assumes that the monitoring and success criteria laid out in the MMP will remain unchanged.
• Revisions to the drawings and specifications to reflect the changes to the plant palette.

Fee Summary
See attached budget for detailed breakdown. All labor and expense fees will be invoiced monthly on a timeand-charges, not to exceed basis.

14.25 Project Name: Highway 1/9 Intersection
Project Number: 4008-03
Date: 13 August 2021
Staff Time Estimates
Personnel Hours by Task
Dan Stephens
Principal, Restoration Ecology
Joe Howard
Principal, Landscape Architect
Kelly Hardwicke
Principal, Plant Ecology
Chris Strasser
Landscape Architect
Logan Egan
Restoration Landscape Designer
GIS AnalystTechnical Support
$ 124 $ 94
Task 1. Plant Palette Revisions 4 $ 10,560 $ - $ 10,560 $ - $ - $ -
Total Labor Hours 0 4 Total Costs $0 Total Cost
TOTAL COST $ - $ 376 $10,560 $0 $10,560
Billing rates are subject to annual increases and will be adjusted at the beginning of each calendar year.

Task $ 270 $ 260 $ 260 $ 197 $ 154
6 $ 1,620
6 4
$ 1,040 $ 2,080
8 $ 2,364 $ 3,080
12 20
HTH Cost by
Task
Total Project
HTH Direct Expenses
Cost
(incl. 10% mark-up)
4 8 12 20

14.26 983 University Avenue, Building D • Los Gatos, California 95032 •P 408.458.3200 Proposed Additional Scope of Services
Highway 1/9 Intersection
H. T. Harvey #4008-03
October 5, 2021
Per your request, H. T. Harvey & Associates (H. T. Harvey) is pleased to present this proposal to provide additional environmental services to BKF Engineers for the Highway 1/9 Intersection project in Santa Cruz, CA due to the unexpected finding of Central California Coast steelhead (Oncorhynchus mykiss; steelhead) in Arroyo de San Pedro Regalado (arroyo) in the project site. Our proposed scope of work includes the following:
• Preparation of a Biological Assessment to be used by the National Marine Fisheries Service (NMFS) to issue a Biological Opinion (BO) on potential take of the Project on steelhead • Take of water quality measurements from the arroyo (dissolved oxygen and water temperature) to be used by NMFS for the BO
• Preparation of a steelhead relocation plan in accordance with the issued BO • Coordination regarding issuing of the BO, relocation plan, and water quality measurements Specific tasks associated with this scope of work are as follows.

Task A1a. Preparation of Biological Assessment
H. T. Harvey will prepare a Biological Assessment that contains the information necessary for the City/Caltrans to consult with NMFS on the potential effects of the project on NMFS-regulated fish resources, in particular, steelhead. The Biological Assessment will include a project description (including all measures to avoid and minimize impacts to fish); a description of existing site conditions; and a description of potential project impacts to fish.

Task A1b. Taking of Water Quality Measurements
H. T. Harvey will take periodic water quality measurements of the pool in the arroyo where the steelhead were observed. The measurements to be taken are dissolved oxygen and water temperature from various locations and depths in the pool. The measurements will be provided to NMFS to assist in the issuance of the BO.

14.27 Highway 1/9 Intersection
Additional Scope of Services
2 H. T. Harvey & Associates
October 5, 2021
Task A1c: Preparation of a Steelhead Relocation Plan
In anticipation of relocating the steelhead from the arroyo in the project site per the BO, H. T. Harvey will prepare a steelhead relocation plan. The relocation plan will describe the methodology that will be used for capturing, handling, and relocating steelhead that may be encountered during pre-construction surveys, dewatering, and/or construction monitoring activities. It will propose appropriate habitat that is within the San Lorenzo River, and that will remain undisturbed by the project as location(s) for steelhead relocation.

Task A1d: Coordination regarding Issuing of the BO, Relocation Plan, and Water Quality Measurements
H. T. Harvey will coordinate and communicate with the City/Caltrans team and NMFS in order to assist with the issuance of the BO and approval of the relocation plan, including attending meetings and communicating with agency personnel in the process of issuing the BO and approving the relocation plan.

Fee Summary
See attached budget for detailed breakdown. All labor and expense fees will be invoiced monthly on a timeand-charges, not to exceed basis.

14.28 Project Name: Highway 1/9 Intersection Additional Scope of Services Project Number: 4008-03
Date: October 5, 2021
Staff Time Estimates
Personnel Hours by Task
Steve Rottenborn
Principal, Wildlife Ecology
Kelly Hardwicke
Principal, Plant Ecology
Jeff Wilkinson
Senior Herpetologist
Steve Carpenter
Wildlife Ecologist
Jazmine Jensen
Wildlife Biologist
William Lawton
Wildlife Biologist
Zachary Hampson
Wildlife Biologist
GIS AnalystTechnical Support
$ 129 $ 98
Task A1a. Preparation of Biological Assessment 1 $ 3,296 $ - $ 3,296 Task A1b. Taking of Water Quality Measurements $ 5,999 $ 345 $ 6,344 Task A1c. Preparation of a Steelhead Relocation Plan 1 $ 2,570 $ - $ 2,570 Task A1d. Coordination 1 $ 7,702 $ - $ 7,702
Total Labor Hours 0 3 Total Costs $345 Total Cost
TOTAL COST $ - $ 294 $19,567 $345 $19,912
Billing rates are subject to annual increases and will be adjusted at the beginning of each calendar year. 2 2
2 1 8
HTH Cost by
Task
Total Project
HTH Direct Expenses(incl. 10% mark-up)
Cost
$ 1,230 $ 1,428
10 14
$ 1,428
3 14
$ 2,460
12 $ 3,934 $ 423
14 31
$ 8,370
8 4 24
4 2 3 14 10 14
Task $ 281 $ 270 $ 205 $ 141 $ 102 $ 123 $ 102

14.29 July 09, 2021
BKF Engineers
4670 Willow Road, Suite 250
Pleasanton, CA 94588
Attention: Gordon Sweet, P.E.

Principal / Vice President
Subject: Highway 1/9 Intersection Project
Structural Engineering Proposal for Structural Assessment of:

Existing Masonry Block Wall
Dear Gordon:

BCA proposes to provide the following scope of services to perform Structural Assessment Support Services:

Scope of Work
 Administration, coordination, and project management
 Review available project data. Data requested for review will include, but not necessarily be limited to: As-built Record Drawings and Maintenance Reports.  Conduct field visit of structure to conduct visual inspections, prepare photo logs of the structure, observe visible evidence of structure condition/ deterioration and prepare field review reports.
 Structural assessment of the structure will be provided by "senior" engineering staff based on the field review information recorded by BCA, any available as-built data, structural analysis and any other pertinent record data that is made available by BKF or City of Santa Cruz.  Prepare Structural Assessment Letter Report summarizing findings of the field review and structural assessment
o Preliminary report will be presented to BKF for review. This review and our own internal quality control check, is intended to identify areas of the report which may require additional detail.
o Revise report based on BKF and internal review comments.

14.30 Existing Masonry Block Wall Assessment
July 09, 2021

Page 2 of 3 ends

o Submit Final Report to BKF for distribution to City of Santa Cruz (as required)  Attend one project coordination meeting with BKF staff to discuss the findings of the structural assessment.

Fee Basis
Biggs Cardosa Associates, Inc. proposes to provide the design scope of services outlined in this proposal for a fixed fee including expenses, of $4,800.

Assumptions
The following assumptions were made in preparing this scope of work:

1. Project data for review as summarized above will be made available by BKF at the initiation of the project.

2. Structural recommendations will be based on readily available industry standards and recent project experience.

3. Access to and around the site will be made available by the BKF and City of Santa Cruz.

4. Field review of the existing structure will be conducted over a one day period during normal business hours.

5. Geotechnical, Civil, Hydraulic, Mechanical, Electrical and Traffic Engineering are not anticipated to be required and are not included in the scope of services.

6. Local Agency, Utility & Environmental coordination are not anticipated to be required and are not included in scope of services.

7. One electronic copy (PDF) of the draft and final report will be submitted to BKF.

8. The masonry block wall will be evaluated/rated utilizing a previously established condition rating system that has been used on similar structural assessments within the Bay Area. In general, the condition rating will be grouped into three broad categories:
 Rating 7-9: Good Condition
 Rating 4-6: Poor to Fair Condition
 Rating 0-3: Critical Condition
Clients agrees to limit the liability of consultant, its principals and employees, to client and to all contractors and subcontractors on the project, for any claim or action arising in tort or contract, to the sum of $50,000 or consultant’s fee, whichever is greater. However, if consultant’s fee exceeds $250,000, liability to the client and to all contractors and subcontractors shall not exceed $250,000.

14.31 Existing Masonry Block Wall Assessment
July 09, 2021

Page 3 of 3 ends

Please sign below and return to our office to authorize work to begin on this project. Should you have any questions, please do not hesitate to call
Sincerely,

BIGGS CARDOSA
ASSOCIATES, INC. AGREED TO BY:________________________________ BKF Engineers

Anthony P. Notaro DATE:_________________________________________ Associate

14.32 October 4, 2021
BKF Engineers
4670 Willow Road, Suite 250
Pleasanton, CA 94588
Attention: Gordon Sweet, P.E.

Principal / Vice President
Subject: Highway 1/9 Intersection Project
Structural Engineering Proposal for:

Redesign/Extension of Retaining Wall No. 2 Due to Environmental Mitigation Dear Gordon:

Biggs Cardosa Associates, Inc. (BCA) is pleased to submit the following proposal to BKF Engineers to provide additional structural engineering services on the subject project located in Santa Cruz, California. In general, the structural work will consist of the preparation of a Contract Change Order (CCO) to redesign/extend Retaining Wall No. 2 southward as part of a construction phase environmental mitigation. The wall will be required to span an existing 72- inch RCP and will require project specific modification of the Caltrans Standard Type 1 (Case 1) wall design as part of the CCO.

BCA proposes to provide the following scope of services to perform Structural CCO Services:

Scope of Work
 Administration, coordination, and project management
 Attend two project coordination meeting with BKF, City and Caltrans staff to discuss the development of the CCO.
 Prepare CCO Documents including revised structural plans, structural calculations and structural quantities.
 Prepare CCO documents including revised plans, calculations and quantities o Submit draft CCO plan and calculations for City/Caltrans review. o Revise draft CCO plan and calculations based on Agency and internal review comments. o Submit final CCO plan, calculations and quantities to BKF for distribution to City of Santa Cruz

14.33 ASR#3
October 4, 2021

Page 2 of 2 ends

Fee Basis
Biggs Cardosa Associates, Inc. proposes to provide the additional design scope of services outlined in this proposal for a time and materials fee including expenses as follows:
 $ 24,466 Direct Labor
 $ 184 Expenses
 $ 24,650 Total
Assumptions
The following assumptions were made in preparing this scope of work:

1. Revised wall alignment and profile for redesign will be made available by BKF at the initiation of the CCO work.

2. Geotechnical, Civil, Hydraulic, Mechanical, Electrical and Traffic Engineering will be provided by others (as required).

3. Local Agency, Utility & Environmental coordination will be provided by others (as required).

4. One electronic copy (PDF) of the draft and final CCO documents will be submitted to BKF.

Clients agrees to limit the liability of consultant, its principals and employees, to client and to all contractors and subcontractors on the project, for any claim or action arising in tort or contract, to the sum of $50,000 or consultant’s fee, whichever is greater. However, if consultant’s fee exceeds $250,000, liability to the client and to all contractors and subcontractors shall not exceed $250,000.

Please sign below and return to our office to authorize work to begin on this project. Should you have any questions, please do not hesitate to call
Sincerely,

BIGGS CARDOSA
ASSOCIATES, INC. AGREED TO BY:________________________________ BKF Engineers

Anthony P. Notaro DATE:_________________________________________ Associate

14.34 City Council

AGENDA REPORT
DATE: 04/27/2023
AGENDA OF: 05/09/2023
DEPARTMENT: Public Works
SUBJECT: Murray Street Bridge Seismic Retrofit (c409321) TRC Engineers, Inc.- Contract Amendment 10 (PW)
RECOMMENDATION: Motion to approve and authorize the City Manager to execute Contract Amendment 10 with TRC Engineers Inc. (Rancho Cordova, CA) to provide Utility Coordination and Design Completion Services for the Murray Street Bridge Seismic Retrofit Project, in a form approved by the City Attorney. The Public Works Director is authorized to approve contract amendments within the approved project budget.

BACKGROUND: At its February 9, 2000 meeting the City Council authorized staff to enter into an agreement with Imbsen and Associates to provide design completion services for the Market Street Bridge, the Water Street Bridge and East Cliff Bridge. Amendments 1 through 7 to this contract authorized Imbsen and Associates (and then the same entity renamed TRC Engineers, Inc.) to provide preliminary engineering design and environmental documentation services and then coordinate right of way services for the Murray Street Bridge. Amendments 8 and 9 authorized TRC Engineers, Inc. to complete final design to current state standards and incorporate the County Sanitation District’s force main facility into the project.

The project team at TRC Engineers, Inc., has been the design group which has worked on a majority of the City of Santa Cruz’s (City) bridge retrofit projects and has extensive knowledge not only of the site specific requirements for the design of this project, but also with the procedures of the City for capital projects and with the Caltrans requirements for Right of Way certification.

DISCUSSION: Since the last contract amendment with TRC Engineers, Inc., which authorized additional funding for finalizing the design, TRC Engineers, Inc. has been working with the various stakeholders which will be impacted by the project. In order for the City to meet the projected construction schedule (beginning in 2023), it is necessary for the City’s consultants to finalize agreements with utility companies and businesses to be relocated during the project, as defined in Contract Amendment 10.

FISCAL IMPACT: The cost of the final design, which includes the County-owned facility, for this project is $398,406.00. Additional costs will be borne by federal and state grants, and local gas tax funds. There is no impact to the General Fund.

15.1 Prepared By:

Joshua Spangrud, P.E.

Senior Civil Engineer
Submitted By:

Nathan Nguyen, P.E.

Director of Public Works
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. CONTRACT AMENDMENT 10.PDF

15.2 Scope of work - Murray Amendment 10r2 1 3/28/2023
CONTRACT AMENDMENT NO. 10

TO AGREEMENT FOR

DESIGN COMPLETION SERVICES FOR

MISCELLANEOUS BRIDGE SEISMIC RETROFITS

1. - On February 9, 2000, the City Council of the City of Santa Cruz and TRC Engineers, Inc. (formerly Imbsen & Associates, Inc.), entered into an agreement for design completion services.

2. - The initial contract only authorized the consultant to proceed with design completion services for the following three bridges which have been completed:

Market Street Bridge at Branciforte Creek, Br. No. 36C-88 Water Street Bridge at Branciforte Creek, Br. No. 36C-90 East Cliff Bridge at San Lorenzo River, Br. No. 36C-100

3. - Agreement Amendments 1, 2, 3, 4 and 5 were necessary to authorize environmental, preliminary design, utility coordination, and Right-of-Way services for the Murray Street Bridge at Woods Lagoon, Br. No. 36C-108, including additional design services to address changes in statewide seismic design criteria that were adopted after the original design scope was completed as well as extensive coordination with the County and Port District in developing the project to minimize impacts within their jurisdictions.

4. - Agreement Amendment 6 was necessary to authorize the consultant to perform right of way and associated design work and utility coordination. The details in this amendment included yacht harbor relocation plan and details, design of new retaining walls, additional drainage, landscaping, and aesthetic features, fish protection studies and coordination with NOAA, utility waterline design and coordination with Santa Cruz County for the conflicts with the sewer force main, constructability review by PBCS, and a hydroacoustic analysis and marine mammal evaluation by ICFI.

5. – Agreement Amendment 7 was necessary to authorize the consultant to continue the right of way process, further design work, Caltrans coordination regarding funding, Port District coordination, and coordination and design assistance with the County of Santa Cruz for the feasibility analysis and 95% complete design of sewer force main. Importantly, Caltrans coordination was conducted, and documentation prepared to successfully obtain $5 million of additional federal funding for the sewer force main relocation and associated design and right-of-way costs.

6. – Agreement Amendment 8 was necessary to authorize the consultant to complete the contract documents. Additional work also included redesign of the bridge and approaches to accommodate the relocated sewer force main, updating the current plans and special provisions to current standards, updating the right of way documentation for the project, coordination effort between the County and the County’s sewer force main consultant, coordination of utility relocation, Port relocation plans and coordination, and Caltrans funding coordination.

7. – Agreement Amendment 9 was necessary to authorize the consultant to perform additional coordination work in completing the right of way and utility certification. Additional work included ongoing coordination with the County’s sewer force main consultant, coordination of numerous utility relocations and obtaining final utility relocation plans from the various utility companies, environmental and permit coordination with the City’s consultants performing that work, continued Port relocation plans and coordination, and preparing Caltrans coordination/paperwork to maximize receipt of federal funding to cover City’s costs.

8. – This Agreement Amendment 10 is necessary to authorize the consultant to perform additional coordination work in completing the design and right of way acquisition, and the contract documents necessary for the project to be advertised for construction. Additional work includes ongoing coordination with the Port District’s dock reconstruction consultant, coordination of

15.3 Scope of work - Murray Amendment 10r2 2 3/28/2023
numerous utility relocations and obtaining final utility relocation plans from the various utility companies, continued environmental and permit coordination with the City’s consultants performing that work including obtaining approvals from the California Coastal Commission and NOAA Fisheries (NMFS), developing a post construction storm water control plan accepted by the RWQCB and obtaining their 401 permit, making structure modifications as requested by Caltrans as a condition of project approval, continued Port relocation plans and coordination, landscape and irrigation design, and preparing Caltrans coordination/paperwork to maximize receipt of federal funding to cover City’s costs. It is anticipated that an additional Contract Amendment will be needed to authorize bidding and construction support and contract closeout activities.

9. - In consideration of the mutual covenants of the parties thereto the Agreement is amended by adding following at the end of Section 1 Scope of Services:

The Consultant is authorized by the City of Santa Cruz to proceed with additional design completion services for the Murray Street Bridge at Woods Lagoon, Br. No. 36C-108, as described in Exhibit A-10 attached hereto.

10. - In consideration of the mutual covenants of the parties thereto the Agreement is amended by adding following at the end of Section 4 Fees and Payment:

The cost for additional services shall not exceed $398,406.00 for Agreement Amendment 10 as shown on Exhibit B-10 attached hereto.

The total cost for services, including the original Agreement and subsequent amendments including this Amendment 10 shall not exceed $2,718,252 for basic services or $2,107,268 for supplemental services, for a total of $ 4,825,520 unless this agreement is further amended.

11. - All other terms and conditions of said Agreement shall remain in full force and effect. The terms of this 10th Amendment shall control if any conflicts exist.

12. - Each party acknowledges that it has reviewed this 10th Amendment and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this 10th Amendment.

13. - The unenforceability, invalidity, or illegality of any provision(s) of this 10th Amendment shall not render the other provisions unenforceable, invalid, or illegal.

14. - The Parties may execute this 10th Amendment in two or more counterparts, which shall, in the aggregate, be deemed an original but all of which, together, shall constitute one and the same instrument. A scanned, electronic, facsimile, or other copy of a Party’s signature shall be accepted and valid as an original.

15. - The signatories to this 10th Amendment warrant and represent that each is authorized to execute this 10th Amendment and that their respective signatures serve to legally obligate their respective representatives, agents, successors, and assigns to comply with the provisions of this 10th Amendment.

IN WITNESS WHEREOF, City and Consultant have caused this to be fully executed this day of , 2023.

CITY OF SANTA CRUZ TRC Engineers, Inc.

By: By:

Matt Huffaker, City Manager Mark A. Imbriani, Vice President Approved as to form: , City Attorney

15.4 Scope of work - Murray Amendment 10r2 3 3/28/2023
EXHIBIT A-10
Right-of-Way Clearance, Utility Coordination, Port
Facility Coordination, Structural Updates, Permitting,
Landscaping, Stormwater Control, Funding
Acquisition and PS&E Completion
Murray Street Bridge Seismic Retrofit and Barrier
Replacement Project
City of Santa Cruz, CA
TRC Engineers, Inc.

Scope of Professional Engineering Services

INTRODUCTION
The CITY desires for the CONSULTANT to update the PS&E to current standards and produce the Final PS&E for the seismic retrofit and barrier replacement of the Murray Street Bridge at Woods Lagoon, Br. No. 36C0108 to also include a 36” sanitary sewer force main (SSFM) with a 42” carrier pipe on the north side of the bridge superstructure, and 36” bypass pipes and appurtenances on each side of the structure.

The 100% roadway and structures plans were completed, but additional work is required to coordinate the dock reconstruction design, incorporating the sewer and utility relocations and detailed specifications for same, extensive coordination with utility companies to coordinate their relocations, providing information required to obtain permits from the California Coastal Commission, Regional Water Quality Control Board, and NOAA Fisheries, preparing a post-construction stormwater control plan required by the Regional Board, making certain changes to the structure design as requested by Caltrans Structures Local Assistance, extensive Port coordination re reconstruction of their facilities, landscape and irrigation design, and preparing justifications for and completion of required paperwork to secure significant additional federal HBP funding for the project, including funding to reimburse the City for the

15.5 Scope of work - Murray Amendment 10r2 4 3/28/2023
costs of the work hereunder. The scope of the original project as defined in the Agreement and Amendments 1 through 9 between the CITY and CONSULTANT has not appreciably changed, however the level of effort for certain tasks has been and will be quite extensive. The following are the main efforts to be conducted:
· Finalize Stage Construction Sequence and Plan Sheets, to incorporate the sewer and other utilities, including staging of the sewer construction appurtenances, deenergizing of utility lines, temporary shutoffs and connections, etc. within the roadway and bridge staging (Task 2.B)
· Modify bridge design per comments from Caltrans Structures Local Assistance (Task 2.C.)
· Continued R/W support work per the Caltrans LAPM Chapter 13 process and forms, including plats and legal descriptions, review of temporary construction and permanent easement documents, tracking progress, work by and coordination with subconsultant BRI, including an additional easement for PG&E relocated facilities, and other support (Task 2.I)
· Preparation of special provisions for the various changes made in other tasks, especially staging requirements, liquidated damages for the various stages, inclusion of supplemental project information developed during work, updating new environmental specs, coordination with utility relocations and Port reconstruction activities, etc. (Task 2.K.1)
· Updating quantities based on the changes made in other tasks and updating unit prices to current values in the engineers estimate (Task 2.K.2) · Quality Control review to see that changes are incorporated throughout the plans, specifications, and estimate. (Task 2.L)
· Continued environmental clearance and permit coordination with the City’s consultants performing that work, in particular significant efforts with the CCC and RWQCB will be required (Task 2.N)
· Prepare another Final PS&E submittal for review by all parties. (Task 2.O) · Additional project management and coordination to oversee these Amendment 10 tasks. (Task 2.P)
· Services during the bidding phase will be requested with the construction support amendment at such time as the project is near advertising (Task 2.Q) · Update the Port Facility Cost Estimate to current prices and incorporate any changed conditions into the PS&E and R/W documentation (Task 3.C) · Coordination with Transystems, the Port’s dock reconstruction design consultant, during their Port design work (Task 3.C)
· Extensive utility coordination with PG&E gas and electrical, Comcast, the City water department using the Caltrans LAPM Chapter 14 process and forms provided by Caltrans. Work includes numerous meetings and conference calls, preparation of exhibits, incorporation of relocations in a joint utility trench and other methods, etc. (Task 3.D)

15.6 Scope of work - Murray Amendment 10r2 5 3/28/2023
· Address Caltrans District 5 Local Assistance and any subsequent Caltrans Structures Local Assistance comments on the design (Task 3.F) · Caltrans coordination regarding distribution of R/W and utility relocation cost reimbursement, preparation of documentation to recover lapsed funds, requests for significant additional right of way and construction HBP funding based on changes in unit prices, R/W negotiations, and changed design elements (Task

3.F)
· Geotechnical work in evaluating the changed pile type and revising the foundation report by subconsultant Crawford & Associates. (Task 3.K) · Additional plats and legal descriptions prepared by subconsultant Hogan Land Services for the East Harbor waterline and the PG&E easement. (Task 3.M) · Addressing any constructability review comments (Task 3.P) · Extensive coordination with the County’s sewer design consultant, a second workshop for staging discussions, revision of plans to accommodate the south sewer bypass and utilities into the staging plans and specs, incorporation of sewer specifications and estimates into the contract documents, review of County submittals of PS&E, etc. (Task 3.S)
· Preparation of a post-construction stormwater control plan (SWCP) to be submitted to the RWQCB for approval. (Task 3.V)
· Design and PS&E of the on-site stormwater control facilities outlined in the SWCP. (Task 3.V)
· Landscaping and Irrigation design for stormwater retention areas. (Task 3.V) · Planning, coordination, and design of a City-owned waterline in the East Harbor. (Task 3.CC)
· Appraisal and acquisition work for an easement for the East Harbor waterline by subconsultant BRI. Also, an independent appraisal review for the easement. (Task 3.CC)
As before, the dock reconstruction required for this project will be designed and constructed by others through a contract with the Port District and constructed separately and concurrently with the bridge project. We have assumed herein that the dock design work associated with the Yacht Harbor reconstruction work will also be performed by others, as discussed with Caltrans and the Port District. Additional, but not as extensive, coordination with the Port is assumed with this Amendment. A separate budget will be established for coordination during the biding and construction phases.

The work also includes continued coordination with the firm of Bender Rosenthal, as our subconsultant, and the CITY in obtaining right-of-way and utility certification.

Coordination is also anticipated with City consultants that prepared environmental documents and permit applications.

Significant effort will be required to coordinate Port construction, stage construction, and right-of-way documentation to completion. Due to the indeterminate nature of these services, budgets established herein are approximate and estimated. Separate fee

15.7 Scope of work - Murray Amendment 10r2 6 3/28/2023
estimates are included in Exhibit B-10, consisting of basic services and supplemental services.

CONSULTANT shall be entitled to rely upon the accuracy of data and information provided by CITY or others without independent review or evaluation.

EXTRA SERVICES
Certain services not specifically included herein may be requested by the CITY or recommended by the CONSULTANT. These will be considered extra work and a scope, schedule, and fee negotiated. - Reimbursement will be determined utilizing the methodology shown on Exhibit B-10.

Listed below are examples of potential extra services. This list is not all inclusive.

1. Attendance at public meetings or additional meetings above the number specified herein.

2. All construction phase services.

3. Permit work, except that included in Task 2.N, “Permits.”

4. Design of any dock modifications, reconstruction, new dock, or demolition.

5. Any other services not specifically included herein.

CITY, COUNTY, OR PORT-PROVIDED INFORMATION

AND SERVICES

1. Provide CONSULTANT with all available information for the project that was prepared by Caltrans, the COUNTY, the CITY or their consultants. At a minimum, this will include the following information:
a. Plans, special provisions, cost estimate, and working day table (for the sewer line), including electronic versions of all project information for reuse by CONSULTANT.
b. Recent, relevant correspondence between the CITY, Caltrans, its consultants, the County of Santa Cruz, SCCRTC, Port District, etc.
c. Title reports for all parcels affected by the project. d. As-built plans (record drawings) for all improvements at the site, including bridges, roadways, signals, striping, channel work, etc.

2. All dock design and construction work, and work and coordination involving boat owners, businesses, etc. in the Port.

ATTACHMENTS

1. Additional Deliverables List and Plan Sheet List

2. Project Schedule

3. Exhibit B-10 Fee

15.8 Scope of work - Murray Amendment 10r2 7 3/28/2023
ATTACHMENT 1

ADDITIONAL DELIVERABLE LIST

DELIVERABLE TASK
Revised Approach Plans including Stage
Construction Plans

2.B.1 to

2.B.3
Revised Structure Plans 2.C
Revised Plat Maps and Legal Descriptions 2.I
Other Revised R/W Documentation and Meeting
Notes

2.I
Revised Special Provisions, Quantities, and
Engineers’ Estimate

2.K
Revised Draft (95%) PS&E 2.M
CCC and RWWQCB Permit Support
Documentation and Exhibits

2.N
Conformed Plans and Specs 2.Q
Revised Port Facility Cost Estimate Binder 3.C
Utility Letters and Documentation per New
Caltrans LAPM Chapter 14 Forms

2.B.4,

3.D
Revised Waterline Design 3.D
LAPM Exhibits 3A and LAPG 6D for increased
HBP funding for PE & RW

3.F
LAPM Exhibits 3A and 6D for CON Funding 3.F
HBP Survey Spreadsheet for FY22/23 3.F
BAR form for Recovering Lapsed Funds 3.F
Revised Retaining Wall PS&E 3.N
95% PS&E Incorporating County Sewer 3.S
Client/Agency Review Comment Responses Var.

ATTACHMENT 2

PROJECT SCHEDULE
Construction is anticipated to commence during the summer of 2023. The critical schedule aspects that may delay the project are the port facility reconstruction planning and dock reconstruction design; utility company design, relocation, and approvals; Port Consultant work, permits, the right- of-way certification process, and receipt of utility company plans. Other considerations include allowable harbor construction windows, which the Port District prefers to be during the winter to minimize impacts on the summer sailing season. The schedule will vary due to the significant number of affected agencies involved from whom approvals and/or accommodation is required.

ATTACHMENT 3
EXHIBIT B-10 FEE
The fee to be provided for this scope of work is included following. Budget adjustments will also be made to transfer unused budgets to other tasks requiring further effort.

15.9 Date: Project: 18-Mar-23
Overhead %: 0.00% Increase: 0.0% 11:35:15 AM
Profit %: 0% Sub administration: 0%
Expenses Subconsultants Basic Total Fee Estimate - Basic Description Amount Name Amount PE $200,315.00 Labor
Hogan Land Services $0.00 ROW $198,091.20
Bender Rosenthal (Task 2.I) $12,530.00 Total $398,406.20 Peters Engineering Group $0.00
Total Fee Estimate - Supplemental
Labor
Subconsultants Supplemental
Name Amount
$12,815.00
$6,500.00 Total Fee Estimate
$7,200.00
$13,800.00 Overhead (Combined)
Fee
Total $398,406.20
$0.00
$0.00
Labor $343,830.00
Subconsultants $52,845.00
Expenses $1,731.20
$1,731
$1,164
$567
$0
Total
$0
$400
$600
$164
$0
$0
ODC Subtotal
Lodging
Per Diem
Travel Subtotal
$567

CITY OF SANTA CRUZ
Subconsultants Admin. Costs
Other Direct Costs
Total

MURRAY STREET BRIDGE REHABILITATION DESIGN FEE ESTIMATE WORKSHEET AMENDMENT 10
Car Rental
Misc.

Airfare (round trips)
Mileage
Travel
Hogan Land Services (Task 3.M)
DesignLab 252 (Task 3.V)
$165,190.00
Subconsultants $40,315.00

TRC ENGINEERS
EXHIBIT B-10
$12,530
$12,530.00
$1,731.20
$192,901.20
03/18/23 117685.0010
Subconsultants
Expenses
Total
$178,640.00
Summary
Expenses $0.00
Total $205,505.00
Total $40,315
Bender Rosenthal (Task 3.CC)
Crawford Associates (Task 3.K)
Fee- Murray Amendment 10r1,Expenses_Totals
3/18/2023

15.10 Date: 03/18/23 Project: Increase: -0.3%
Start Date: 4/1/2023 Sub admin: 0%
End Date: 3/31/2024 Overhead %:

Profit %:

LABOR
Phase Phase Description Total Total %
# Hours $ of
Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hrs $ Total

2.A Final Design Startup 0 0 0 0 0%

2.B Approach Road Design Work 0 0 0 0 0%

2.B.1 Roadway Civil Design 0 0 0 0 0%

2.B.2 Traffic Handling/Stage CON 4 4 2 2 8 12 4 12 2 50 7390 50 7390 5%

2.B.3 Traffic Signal Design 0 0 0 0 0%

2.B.4 Utility Coordination 0 0 0 0 0%

2.B.5 Channel Work 0 0 0 0 0%

2.B.6 Street Lighting/Electrical 0 0 0 0 0%

2.C Structure Design Work 0 0 0 0 0%

2.C.1 Preliminary Bridge Coordinaton 0 0 0 0 0%

2.C.2 Bridge Barrier Replacement 0 0 0 0%

2.C.3 Scour Countermeasures 0 0 0 0 0%

2.C.4 Bridge Deck Overlay 0 0 0 0 0%

2.C.5 Bridge Widening 4 8 24 64 40 4 12 4 160 22000 160 22000 16%

2.C.6 Independent Check 2 36 12 4 54 8680 54 8680 5%

2.D Preliminary Port Facility 0 0 0 0 0%

2.E Sub Coordination 4 16 12 12 44 8920 44 8920 4%

2.F Environmental 16 20 4 40 7120 40 7120 4%

2.G Hydraulics/Scour Analysis 0 0 0 0 0%

2.H Surveys and Mapping 0 0 0 0 0%

2.I Right-of-Way 4 32 18 16 80 40 4 16 8 218 33820 218 33820 21%

2.J 60 % Plans Submittal 1 4 4 9 1510 9 1510 1%

2.K Specifications and Cost Estimate 0 0 0 0 0%

2.K.1 Specifications 16 24 40 8 88 18200 88 18200 9%

2.K.2 Cost Estimate 8 8 8 16 16 16 16 16 104 16320 104 16320 10%

2.L Quality Control 32 32 8960 32 8960 3%

2.M Draft PS&E Submittal 0 0 0 0 0%

2.N Permits 40 24 8 40 8 4 124 24260 124 24260 12%

2.O Final PS&E 8 8 8 8 8 8 8 8 8 4 76 12500 76 12500 7%

2.P Project Management & Coord 32 32 8960 32 8960 3%

2.Q Bid Support 0 0 0 0 0%
0 0 0 0 0%
0 0 0 0 0%
0 0 0 0 0%
0 0 0 0 0%
0 0 0 0 0%
0 0 0 0 0%
0 0 0 0 0%
0 0 0 0 0%
Totals Page 1 Hrs 170 Hrs 117 Hrs 104 Hrs 118 Hrs 112 Hrs 140 Hrs 136 Hrs 24 Hrs 76 Hrs 34 1031 1031 178640 100% Rate 280.0 Rate 210.0 Rate 200.0 Rate 170.0 Rate 150.0 Rate 130.0 Rate 115.0 Rate 155.0 Rate 110.0 Rate 85.0 Fee/Classification 47600 24570 20800 20060 16800 18200 15640 3720 8360 2890 178640 hours ok % of Total Hours/Classification 16% 11% 10% 11% 11% 14% 13% 2% 7% 3% 100% $ ok Phase
Subtotals
117685.0010
Assistant
Administrative
I Supervisor Technician
Engineer CADD CADD

CITY OF SANTA CRUZ

MURRAY STREET BRIDGE REHABILITATION
AMENDMENT 10

DESIGN FEE ESTIMATE WORKSHEET

TRC ENGINEERS
2023
M.Imbriani J. Conklin M. Christensen C.Pinkerton/K. Negoro A.Bedal Purohit Various G.Imbsen A.Cardoza Hull/Maechler/Wilkinson Project
Manager Engineer Engineer Engineer Engineer II
Project Project Senior Bridge Senior Road Engineer
Fee- Murray Amendment 10r1,Task 1-Basic
3/18/2023

15.11 Project: Increase: -0.3%
117685.0010 Sub admin: 0%
Overhead %: 0%
Profit %: 0%
LABOR
Phase Phase Description Total Total %
# Hours $ of
Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hrs $ Total SUPPLEMENTAL TASKS 0%

3.A Railroad or SCCRTC Coordination 0 0 0 0 0%

3.B Coast Guard Coordination 0 0 0 0 0%

3.C Port District Coordination and Design 20 16 8 16 16 40 4 12 8 140 22900 140 22900 14%

3.D Utility Coordination/Design 12 20 12 4 8 8 8 8 6 86 15390 86 15390 9%

3.E
Dept. Fish & Wildlife Coordination, Environmental
Recertification, Essential Fish Habitat (EFH), & Incidental Take Authorization (ITA) 0 0 0 0 0%

3.F Caltrans Coordination 40 12 4 4 4 64 15580 64 15580 7%

3.G Coordination with the U.S. Army Corps of Engineers 0 0 0 0 0%

3.H Coordination with Retrofit Consultant 0 0 0 0 0%

3.I Landscape and Irrigation Design 0 0 0 0 0%

3.J Schedule Acceleration 0 0 0 0 0%

3.K Redesign for Changed Design Criteria 1 12 20 20 20 4 2 79 11590 79 11590 8%

3.L Coordination with Business Owners or Home Owners 0 0 0 0 0%

3.M Surveys, Mapping, Right-of-Way, Geotechnical 4 8 12 2800 12 2800 1%

3.N Access Roads and Additional Retaining Walls 2 2 2 2 2 8 2 6 26 4030 26 4030 3%

3.O Hydroacoustic Analysis and Marine Mammal Evaluation 0 0 0 0 0%

3.P Constructability and Biddability Review (TRC CM group) 4 4 8 1480 8 1480 1%

3.Q Sewer Main Avoidance Structural Design 0 0 0 0 0%

3.R Concrete Slope Paving 0 0 0 0 0%

3.S Sewer Line Accommodation Design, Workshop & Coordination 4 4 4 4 4 2 2 2 2 2 30 5230 30 5230 3%

3.T Traffic Analyses for Construction Detour 0 0 0 0 0%

3.U Reclaimed Waterline Feasibility 0 0 0 0 0%

3.V Post-CON Stormwater Control Plan 12 40 24 180 90 40 12 24 422 69760 422 69760 43% 0 0 0 0 0%
0 0 0 0 0%
0 0 0 0 0%

3.CC East Harbor Waterline 2 12 4 48 40 2 4 112 16430 112 16430 11% 0%
0%
0%
0%
Totals Page 2 Hrs 97 Hrs 114 Hrs 74 Hrs 230 Hrs 172 Hrs 30 Hrs 154 Hrs 30 Hrs 60 Hrs 18 979 979 165190 100% Rate 280.0 Rate 210.0 Rate 200.0 Rate 170.0 Rate 150.0 Rate 130.0 Rate 115.0 Rate 155.0 Rate 110.0 Rate 85.0 Fee/Classification 27160 23940 14800 39100 25800 3900 17710 4650 6600 1530 165190 hours ok % of Total Hours/Classification 10% 12% 8% 23% 18% 3% 16% 3% 6% 2% 100% $ ok Totals Pages 1 and 2 Hrs 267 Hrs 231 Hrs 178 Hrs 348 Hrs 284 Hrs 170 Hrs 290 Hrs 54 Hrs 136 Hrs 52 2010 2010 343830 Rate 280.0 Rate 210.0 Rate 200.0 Rate 170.0 Rate 150.0 Rate 130.0 Rate 115.0 Rate 155.0 Rate 110.0 Rate 85.0 Fee/Classification 74760 48510 35600 59160 42600 22100 33350 8370 14960 4420 343830 hours ok % of Total Hours/Classification 13% 11% 9% 17% 14% 8% 14% 3% 7% 3% 100% $ ok M.Imbriani J. Conklin M. Christensen C.Pinkerton/K. Negoro A.Bedal Purohit Various G.Imbsen A.Cardoza Hull/Maechler/Wilkinson Manager Engineer
Engineer
II
Senior Road Engineer
Engineer
Senior Bridge
Engineer Engineer
Project Project Project Phase
I Supervisor Assistant Subtotals
CADD
Technician
CADD Administrative

CITY OF SANTA CRUZ

MURRAY STREET BRIDGE REHABILITATION
AMENDMENT 10

DESIGN FEE ESTIMATE WORKSHEET

TRC ENGINEERS
2023
Fee- Murray Amendment 10r1,Task 3-Supp 3/18/2023

15.12 TRC ENGINEERS

FEE ESTIMATE WORKSHEET
Travel
From Sacramento
To Santa Cruz
# of people 2
# of days 2 # of nights 2
# of trips 2
Rate # #
Airfare (round trips) x trips x people = $0.00
Mileage $0.625 x 320 miles x 2 trips = $400.00
Lodging $150.00 x 2 nights x 2 people = $600.00
Per Diem $41.00 x 2 days x 2 people = $164.00
Car rental x days x people = $0.00
Miscellaneous x units x units = $0.00
Total Travel $1,164.00
ODC's
Rate #
Mail $0.60 x 2 pieces = $1.20
Overnight mail $16.00 x 6 pieces = $96.00
Copies $0.07 x 1000 copies = $70.00
Prints (22x34) $2.50 x prints = $0.00
Vellums (22x34) $7.50 x prints = $0.00
Mylars (22x34) $15.00 x 10 prints = $150.00
Miscellaneous $250.00 x 1 units = $250.00
Total ODC's $567.20
Total Travel and ODC's $1,731.20
Fee- Murray Amendment 10r1,Expense Worksheet 3/18/2023

15.13 Corporate Office: 1100 Corporate Drive, Suite 230 | Sacramento, CA 95831 | (916) 455-4225 Modesto: 1165 Scenic Drive, Suite B | Modesto, CA 95350 | (209) 312-7668 Pleasanton: 6200 Stoneridge Mall Road, Suite 330 | Pleasanton, CA 94588 | (925) 401-3515 Rocklin: 4220 Rocklin Road, Suite 1 | Rocklin, CA 95677 | (916) 455-4225 Ukiah: 100 North Pine Street | Ukiah, CA 95482| (707) 240-4400 June 22, 2022
Crawford File No. 2009-0272-3
To: Mark Imbriani, PE,
TRC
10680 White Rock Road, Suite 100
Rancho Cordova, CA 95670
RE: ADDITIONAL GEOTECHNICAL SERVICES
Murray Street Bridge Seismic Retrofit and Barrier Replacement Bent 2, 3, and 4 CISS Pile Foundations
As requested, we provide this scope and fee to complete additional geotechnical services associated with the Murray Street Bridge Seismic Retrofit and Barrier Replacement project in Santa Cruz, California.

This bridge replacement project is the subject of our Draft Foundation Report, dated January 13, 2016.

Crawford is currently developing an updated Draft Foundation Report that contains the results of subsurface exploration as well as updated conclusions and recommendations for design of the proposed new bridge foundations and approach roadway sections.

We understand Caltrans has requested the proposed 30-inch diameter cast-in-drilled-hole (CIDH) piles with permanent casing installed at a batter at Bent 2, 3, and 4 be changed to cast-in-steel-shell (CISS) piles for construction considerations. This scope of services is provided to address the design changes at Bent 2, 3, & 4 for the selected foundation type. Based on our previous field investigation for the proposed bridge structure at the site, we consider the existing boring data to be adequate to perform the updated pile analysis and provide design recommendations for the proposed CISS pile foundations at Bent 2, 3, and 4.

We understand that the design of the proposed bridge foundations will be consistent with current Caltrans design procedures and guidelines. The revisions to the report will be presented in the Draft Foundation Report that will be provided for comment and will include aspects such as: Seismic Data and Evaluation; Liquefaction Evaluation; Foundation Recommendations and Construction Considerations.

Following the receipt of comments on the Draft Foundation Report, we will provide the finalize report.

The Final Foundation Report will incorporate the review comments from the City and Caltrans with our responses to the comments.

We will perform the above additional servcies for a total fee of $12,815, broken down roughly as follows:

Task 1: Data Review, Meetings, and Consultation $ 1,700 Task 2: Engineering Analysis $ 6,200
Task 3: Foundation Report Revision $ 3,500
Task 4: City and Caltrans Review and Responses $ 1,415
TOTAL $12,815
In order to provide the requested additional geotechnical services, we request a contract amendment to our existing contract in the amount of $12,815 to cover these scope changes. Our fee estimate is

15.14 Corporate Office: 1100 Corporate Drive, Suite 230 | Sacramento, CA 95831 | (916) 455-4225 Modesto: 1165 Scenic Drive, Suite B | Modesto, CA 95350 | (209) 312-7668 Pleasanton: 6200 Stoneridge Mall Road, Suite 330 | Pleasanton, CA 94588 | (925) 401-3515 Rocklin: 4220 Rocklin Road, Suite 1 | Rocklin, CA 95677 | (916) 455-4225 Ukiah: 100 North Pine Street | Ukiah, CA 95482| (707) 240-4400 attached. We will initiate these additional geotechnical engineering services after receiving an updated agreement and notice-to-proceed.

Please call if you have questions or require additional information.

Crawford & Associates, Inc,
Keiko Lewis, PE W. Eric Nichols, PE, CEG
Senior Engineer Principal

15.15 Crawford Associates, Inc., 1100 Corporate Way, Suite 230, Sacramento, CA 95831 - (916) 455-4225 - www.crawford-inc.com Project Name:

Description:

County / City:

TASK CLASSIFICATION / SERVICES

HOURS /

QUANTITY RATE UNIT MULT SUBTOTAL TOTAL
TASK No. 1 - Data Review, Meetings, and Consultation
Principal 1 $ 240.00 Hour 1 $ 240.00
Senior Project Manager 3 $ 200.00 Hour 1 $ 600.00
Project Manager $ 180.00 Hour 1 $ -
Senior Engineer / Geologist 5 $ 165.00 Hour 1 $ 825.00
Project Engineer II $ 145.00 Hour 1 $ -
Project Engineer I $ 135.00 Hour 1 $ -
Staff Engineer $ 115.00 Hour 1 $ -
Administrative Assistant 0.5 $ 90.00 Hour 1 $ 45.00
Field Technician (Prevailing Wage) ** $ 145.00 Hour 1 $ - Permit Fees $ - Cost 1.15 $ -
Mileage (Site visit, USA Marking) $ 0.65 Mile 1 $ -
$ 1,710
TASK No. 2 - Engineering Analysis
Principal 2 $ 240.00 Hour 1 $ 480.00
Senior Project Manager 8 $ 200.00 Hour 1 $ 1,600.00
Project Manager $ 180.00 Hour 1 $ -
Senior Engineer 25 $ 165.00 Hour 1 $ 4,125.00
Project Engineer II $ 145.00 Hour 1 $ -
Project Engineer I $ 135.00 Hour 1 $ -
Staff Engineer $ 115.00 Hour 1 $ -
$ 6,205
TASK No. 3 - Foundation Report Revision
Principal 2 $ 240.00 Hour 1 $ 480.00
Senior Project Manager 5 $ 200.00 Hour 1 $ 1,000.00
Project Manager $ 180.00 Hour 1 $ -
Senior Engineer 11 $ 165.00 Hour 1 $ 1,815.00
Project Engineer II $ 145.00 Hour 1 $ -
Project Engineer I $ 135.00 Hour 1 $ -
Staff Engineer $ 115.00 Hour 1 $ -
Administrative Assistant 2 $ 90.00 Hour 1 $ 180.00
$ 3,475
TASK No. 4 - City and Caltrans Review and Responses
Principal $ 240.00 Hour 1 $ -
Senior Project Manager 3 $ 200.00 Hour 1 $ 600.00
Project Manager $ 180.00 Hour 1 $ -
Senior Engineer 5 $ 165.00 Hour 1 $ 825.00
Project Engineer II $ 145.00 Hour 1 $ -
Project Engineer I $ 135.00 Hour 1 $ -
Staff Engineer $ 115.00 Hour 1 $ -
Administrative Assistant $ 90.00 Hour 1 $ -
$ 1,425
CRAWFORD & ASSOCIATES TOTAL $ 12,815.00
Murray Street Bridge Seismic Retrofit and Barrier Replacement

GEOTECHNICAL ENGINEERING SERVICES - COST PROPOSAL
Proposal Date: June 22, 2022
Santa Cruz, California
Bent 2, 3, and 4 CISS Pile Foundations

15.16 Santa Rosa • Santa Cruz • Livermore
Civil & Structural Engineering • Surveying • Septic • Building Design • Planning • Permit Assistance• www.hoganls.com We’ll Get The Permit! 877-544-2104
Thursday, September 22, 2022 HLS#4431
TRC Solutions
Via Email: [email protected]
Site: Murray St. Bridge
APN: 010-311-08
Subject: EASEMENT AND EASEMENT PLAT FOR WATERLINE 5
MURRAY ST. BRIDGE PROJECT
Dear TRC Solutions,
Thank you for the opportunity to offer this scope and fee proposal for your project. We’ve based your proposal on information we’ve gathered from you and some preliminary research on the site. We understand your primary objective is to request a legal description and plat for WATERLINE 5 on plans provided to us. Our tasks outlined below are meant to provide the services requested for your project. If clarifications are needed, please don’t hesitate to let us know. It is our intention to serve your needs and meet your expectations.

Easement and Easement Plat for Waterline 5
Review location of proposed waterline easement from plans provided by the client; review of in-house files for boundary determination of the lands of the Santa Cruz Port District; preparation of an exhibit map showing the location of proposed easement relative to the boundary as compiled from available file information; calculation of the centerline of proposed 15’-wide easement; preparation of legal description based upon the proposed centerline; preparation of an easement diagram to accompany the legal description; provide final description and easement diagram with seal and signature suitable for recording as an exhibit to grant of easement prepared by others.

Our Fees will be billed on a Time & Materials basis at the firm’s prevailing hourly rates. Estimated fees are summarized as follows:

Research deeds and compilation of boundary: Est. $ 1,800 Locate and calculate easement centerline,
preparation of legal description: Est. $ 900
Preparation of easement diagram: Est. $ 600
Fee estimate proposed budget: Est. $ 3,300

15.17 Survey HLS#4431
Santa Rosa • Santa Cruz • Livermore
Civil & Structural Engineering • Surveying • Septic • Building Design • Planning • Permit Assistance www.hoganls.com We’ll Get The Permit! 877-544-2104
2 I am the (owner / realtor / buyer / contractor / authorized agent) circle one of/for the subject property.

I have read and understand the foregoing Scope and Fee proposal. I hereby authorize Hogan Land Services, Inc. to proceed as outlined herein. My retainer of <waived> is enclosed. I understand and agree that I will be invoiced upon delivery of the work product for the actual time and materials expended per the attached rate sheet. Hogan Land Services, a California Corporation represents that Adam Rivera, PLS 8451, and Daniel Byrne, RCE 80078, are licensed by the Board of Professional Engineers and Land Surveyors to practice Land Surveying and Civil Engineering in the State of California.

Please send all correspondence to: 1702 4th Street, Santa Rosa, CA 95404 Signature Print Name Date
(This proposal may be withdrawn or adjusted if not signed in thirty days) Project Coordination
Please note; most projects need coordination to be successfully executed. The amount of time dedicated to this part of the project varies greatly, depending on project difficulty, client participation, County needs, or contractor calls. This estimate does not include coordination time unless specifically noted because of that variability. Coordination time, whether by phone, e-mail or in person, will be billed at the appropriate rate on a time and materials (T&M) basis.

This proposal does not include County fees, reimbursable expenses, or other third-party fees.

Hogan Land Services, Inc. is able to provide Complete Land Development Services including Building Design, Civil, Structural, Septic, Survey, Planning, and Permit Assistance.

If you choose to proceed, please sign below and return as our formal authorization to provide our services.

Sincerely,
Robert DeWitt, RCE 20919
Professional Civil Engineer
Adam Rivera, PLS 8451
Survey Divison Manager

15.18 Santa Rosa • Santa Cruz • Livermore • Chico
Civil & Structural Engineering • Surveying • Septic • Planning • Permit Assistance• Violation Resolution www.hoganls.com We’ll Get The Permit! 877-544-2104
Fee Schedule for services performed on a prevailing rate basis: Per Hour Principal Civil Engineer or Land Surveyor $ 210
Supervising Engineer or Land Surveyor $ 195
Project Manager $ 180
Technician Civil/Survey $ 160
Field Inspection $ 165
Permit Specialist (submittal and processing) $ 150
Clerical/administrative $ 95
Chief of Party $ 190
Instrument Man $ 175
Chainman/Rodman $ 150
Mileage (where applicable) $ 0.95/mi.

Phone conferences, meetings, emails to be billed in 15 minute increments Large format prints $5 first print, $2 thereafter
Overdue invoice payment 1.5% per month
Reimbursable Expenses (see note) Cost + 15%
Reimbursable expenses might include Agency submittal fees. Agency submittal fees are handled 3 ways.

1. We pay the fee for you up front and add a 15% handling charge.

2. You pay an Agency Fee Retainer to cover potential fees when the job is started, and this retainer is drawn from to pay the fees as necessary (no handling charge is added).

3. We hold submittals until the agency fee is paid directly by you to each agency.

If no Agency Fee Retainer is paid, we will utilize method 1 for accounts in good standing or method 3 for overdue accounts. Other reimbursable expenses are usually minor, such as copies, ordering maps and deeds.

Rates for services rendered which do not appear herein will be provided upon request.

Fees are subject to change. Current fees will be honored for signed contracts for the duration of the contract scope.

Please remember, Hogan Land Services, Inc.’s primary goal is to ensure that your project is done efficiently. Any fee or cost negotiations should be made prior to commencing with the specific scope of work requested. Fixed fees and extended payment options are available upon request.

Invoices are due upon receipt. Overdue accounts are subject to “Stop Work” order.

Note: This contract may be canceled by either party upon 30 days written notice.

15.19 Santa Rosa • Santa Cruz • Livermore
Civil & Structural Engineering • Surveying • Septic • Building Design • Planning • Permit Assistance www.hoganls.com We’ll Get The Permit! 877-544-2104
Monday, January 9, 2023 HLS#4431
TRC Solutions
Via Email: [email protected]
Site: Murray St. Bridge
APN: 011-171-40
Subject: EASEMENT DESCRIPTION AND EASEMENT PLAT FOR PG&E MURRAY ST. BRIDGE PROJECT
Dear TRC Solutions,
Thank you for the opportunity to offer this scope and fee proposal for your project. We’ve based your proposal on information we’ve gathered from you and some preliminary research on the site. We understand your primary objective is to request a legal description and plat for the 10’ PG&E easement to be located North of the railroad tracks at the West end of the bridge project, as shown on the mark-up of the PG&E plan provided to us. Our tasks outlined below are meant to provide the services requested for your project. If clarifications are needed, please don’t hesitate to let us know. It is our intention to serve your needs and meet your expectations.

Easement and Easement Plat for PG&E
Layout and calculation of a 10’-wide easement for the line designated “P4” on the supplied drawing; preparation of a legal description and easement plat; submittal of PDF documents to client; review and revise as required.

Our Fees will be billed on a Time & Materials basis at the firm’s prevailing hourly rates.

Estimated fees are summarized as follows:

Research deeds and compilation of boundary: Est. $1,500 Locate and calculate easement centerline,
preparation of legal description: Est. $1,100
Preparation of easement diagram: Est. $600
Fee estimate proposed budget: Est. $3,200
DocuSign Envelope ID: 5DEFD882-2044-4188-ACF7-1318F0D23D47

15.20 Survey HLS#4431
Santa Rosa • Santa Cruz • Livermore
Civil & Structural Engineering • Surveying • Septic • Building Design • Planning • Permit Assistance www.hoganls.com We’ll Get The Permit! 877-544-2104
2 I am the (owner realtor buyer contractor authorized agent ) check one of/for the subject property.

Please send all correspondence to: 1702 4th Street, Santa Rosa, CA 95404 Signature Print Name Date
(This proposal may be withdrawn or adjusted if not signed in thirty days) Project Coordination
Please note: most projects need coordination to be successfully executed. The amount of time dedicated to this part of the project varies greatly, depending on project difficulty, client participation, County needs, or contractor calls. This estimate does not include coordination time unless specifically noted because of that variability. Coordination time, whether by phone, e-mail or in person, will be billed at the appropriate rate on a time and materials (T&M) basis.

This proposal does not include County fees, reimbursable expenses, or other third-party fees.

Hogan Land Services, Inc. is able to provide Complete Land Development Services including Building Design, Civil, Structural, Septic, Survey, Planning, and Permit Assistance.

If you choose to proceed, please sign below, and return as our formal authorization to provide our services.

Sincerely,
Robert DeWitt, RCE 20919
Professional Civil Engineer
Adam Rivera, PLS 8451
Survey Divison Manager
DocuSign Envelope ID: 5DEFD882-2044-4188-ACF7-1318F0D23D47 Mark Imbriani 1/10/2023
X

15.21 We’ll Get The Permit!
Civil & Structural Engineering • Surveying • Septic • Building Design • Planning • Permit Assistance www.hoganls.com
877-544-2104
Mileage (where applicable) $1.50/mi.

Large format prints $5 first print, $2 thereafter
Overdue invoice payment (Past 30 days) 1.5% per month
Reimbursable Expenses (Research, prints, copies, postage, etc.) Cost + 15% Agency submittal fees are handled 3 ways.

1. We pay the fee for you up front and add a 15% handling charge.

2. You pay an Agency Fee Retainer to cover potential fees when the job is started, and this retainer is drawn from to pay the fees as necessary (no handling charge).

3. We hold submittals until the agency fee is paid directly by you to eachagency.

If no Agency Fee Retainer is paid, we will utilize method 1 for accounts in good standing or method 3 for overdue accounts.

Rates for services rendered which do not appear herein will be provided upon request.

Invoices are due upon receipt. Overdue accounts are subject to “Stop Work” order.

Note: This contract may be canceled by either party upon 30 days written notice.

Fee Schedule for services performed on an estimated fee basis:

Personnel Rates Per Hour
Principal Civil Engineer or Land Surveyor $250
Professional/Associate Architect, Engineer or Land Surveyor $215 Project Manager $200
Drafting Tech I $145
Drafting Tech II $165
Drafting Tech III $180
One person field crew $240
Two person field crew $280
Three person field crew $375
Licensed UAV Operation $400
Field Inspection (1 person) $185
Planning Manager $200
Planning Associate $180
Permit Specialist (submittal and processing) $160
Clerical/administrative $115
Phone conferences, meetings, emails will be billed in 15-minute increments.

DocuSign Envelope ID: 5DEFD882-2044-4188-ACF7-1318F0D23D47

15.22 2825 Watt Avenue, Suite 200 Sacramento, California 95821 | www.benderrosenthal.com | 916.978.4900 September 22, 2022
Justina Conklin, P.E.

Project Manager
TRC Engineers ORIGINAL BY EMAIL:
10680 White Rock Road, Suite 100 [email protected] Rancho Cordova, CA 95670
RE: RIGHT OF WAY SERVICES BUDGET AMENDMENT

MURRAY STREET BRIDGE SEISMIC RETROFIT AND BARRIER REPLACEMENT PROJECT Dear Ms. Conklin,
Bender Rosenthal Inc. (BRI) has been asked by TRC Engineers (TRC) to prepare a scope and fee to appraise and acquire an additional easement needed for the Murray Street Bridge Seismic Retrofit and Barrier Replacement Project. The City of Santa Cruz (City) will require a new 15’ easement for the proposed waterline located in the east harbor.

The following outlines our scope, methodology and timeline for this project.

SCOPE OF WORK
TASK 1 - RIGHT OF WAY PROJECT MANAGEMENT
Lindy Lee will serve as the Project Manager and will oversee performance of the tasks involved in the delivery of the right of way. Upon receipt of Notice to Proceed (NTP), Lindy will discuss the details and expectations with TRC, and the City as required, to define a common understanding about project details, critical issues and processes, and roles and responsibilities associated with right of way support activities.

Typical tasks include providing status updates, attending meetings, and making recommendations on right of way issues.

TASK 2 - APPRAISAL SERVICES
BRI will develop one (1) complete appraisal of the estimated fair market value of the property rights to be acquired. The Appraisal will be a narrative report that will be prepared in conformance with and subject to the requirements of the Code of Professional Ethics and the Standards of Professional Practice of the Appraisal Institute, which fully incorporate the Uniform Standards of Professional Appraisal Practice (USPAP) of the Appraisal Foundation, requirements related to the Uniform Relocation Assistance and Real Property Acquisition Act and state and federal statutes.

Deliverables:
• One (1) electronic Appraisal Report that meets all State and Federal Standards. Up to two (2) Printed and bound copies will be provided upon request.

Assumptions:
• Appraisal Mapping, Plat Maps and Legal Descriptions for the properties to be appraised will be provided to BRI by others.

15.23 Murray Street Bridge Seismic Retrofit
and Barrier Replacement Project
September 22, 2022

Page 2 ends

2825 Watt Avenue, Suite 200 Sacramento, California 95821 | www.benderrosenthal.com | 916.978.4900 TASK 3 - ACQUISITION SERVICES
Upon review of the appraisal and establishment of just compensation, BRI will develop the contract and conveyance documents necessary to make the offer and acquire the necessary rights. The offer package will be reviewed internally for quality measures. BRI will contact the property owner and convey documents until acceptance or impasse is reached. BRI will contact or attempt to contact the property owner at least six (6) times within the first sixty (60) days of approval to proceed and will make additional contacts by phone, e-mail or through the postal service. Finally, BRI will prepare a final file for the parcel, ensuring that it has been quality checked and meets State and Federal reporting requirements.

Deliverables:
• Acquisition of one (1) permanent easement.
• Submit files on the negotiation, acquisition, and project settlement.

TASK 4 - TITLE AND ESCROW SERVICES
BRI will deliver documents and checks to escrow company, review title and escrow documents, and apply extensive acquisition experience so that the project acquires good titles and property rights necessary for completion. BRI will coordinate the escrow closing and file all applicable forms and documents with the County Assessor’s office if needed.

Deliverables:
• Facilitate Title and Escrow support as outlined above for one (1) parcel.

PROJECT SCHEDULE
BRI will deliver the appraisal report within six (6) to eight (8) weeks of notice to proceed and receipt of all pertinent mapping, and the property rights will be acquired four (4) months following City approval of just compensation.

FEE PROPOSAL

RIGHT OF WAY TASK COST
PROJECT MANAGEMENT & COORDINATION $850
APPRAISAL SERVICES $5,500
ACQUISITION SERVICES $3,500
TITLE AND ESCROW SERVICES $1,200
Preliminary Title Report (1 Report @ $850) $850
Other Direct Costs (Mailings/Travel) $50
TOTAL BUDGET AMENDMENT $11,950
Appraisal Services will be billed as a lump sum and all other services will be billed as time/materials, based on the rates provided. Budget might shift between tasks but should not exceed $11,950 total.

Should you have any questions regarding this scope and fee, please reach out to Principal Project Manager Lindy Lee at [email protected] or at (916) 978.4900, Ext. 2004.

Sincerely,
BENDER ROSENTHAL, INC.

Renee Baur
Chief Executive Officer

15.24 2825 Watt Avenue, Suite 200 Sacramento, California 95821 | www.benderrosenthal.com | 916.978.4900 December 20, 2022
Justina Conklin, P.E.

Project Manager
TRC Engineers ORIGINAL BY EMAIL:
10680 White Rock Road, Suite 100 [email protected] Rancho Cordova, CA 95670
RE: RIGHT OF WAY SERVICES BUDGET AMENDMENT

MURRAY STREET BRIDGE SEISMIC RETROFIT AND BARRIER REPLACEMENT PROJECT Dear Ms. Conklin,
Bender Rosenthal Inc. (BRI) has been asked by TRC Engineers (TRC) to prepare a scope and fee to perform an appraisal review an additional easement needed for the Murray Street Bridge Seismic Retrofit and Barrier Replacement Project, impacting APN 010-311-08, owned by the Santa Cruz Port District.

The following outlines our scope, methodology and timeline for this project.

INDEPENDENT APPRAISAL REVIEW SERVICES
BRI has enlisted the expertise of Sierra West Valuation Inc. for Independent Appraisal Review. BRI has teamed with these expert reviewers previously, and found them to be professional, independent, and willing to seek additional documentation or ask tough questions concerning consistency and methodology to produce an objective work product. Upon completion of the review, the appraisal and a USPAP Standard 3 and 4 compliant review report will be provided and forwarded to the City for approval of Just Compensation.

Deliverables:
• One (1) Independent Appraisal Review Certificate.

PROJECT SCHEDULE
BRI will deliver the independent appraisal review within one (1) week of completion of the appraisal.

FEE PROPOSAL
The fee for this service is $1,850.

Should you have any questions regarding this scope and fee, please reach out to Principal Project Manager Lindy Lee at [email protected] or at (916) 978.4900, Ext. 2004.

Sincerely,
BENDER ROSENTHAL, INC.

Renee Baur
Chief Executive Officer

15.25 2825 Watt Avenue, Suite 200 Sacramento, California 95821 | www.benderrosenthal.com | 916.978.4900 March 14, 2023
Justina Conklin, P.E.

Project Manager
TRC Engineers ORIGINAL BY EMAIL:
10680 White Rock Road, Suite 100 [email protected] Rancho Cordova, CA 95670
RE: RIGHT OF WAY SERVICES SCOPE & BUDGET AMENDMENT

MURRAY STREET BRIDGE SEISMIC RETROFIT AND BARRIER REPLACEMENT PROJECT Dear Ms. Conklin,
Bender Rosenthal Inc. (BRI) has been asked by TRC Engineers (TRC) to prepare a scope and fee to appraise and acquire an additional easement needed for Pacific Gas and Electric Company (PG&E) from the Santa Cruz County Regional Transportation Commission (SCCRTC) for the City of Santa Cruz (City) Murray Street Bridge Seismic Retrofit and Barrier Replacement Project.

The following outlines our scope, methodology and timeline for this project.

SCOPE OF WORK
TASK 1 - RIGHT OF WAY PROJECT MANAGEMENT
Rebekah Green will serve as the Project Manager and will oversee performance of the tasks involved in the delivery of the right of way. Upon receipt of Notice to Proceed (NTP), Rebekah will discuss the details and expectations with TRC, and the City as required, to define a common understanding about project details, critical issues and processes, and roles and responsibilities associated with right of way support activities.

Typical tasks include providing status updates, attending meetings, and making recommendations on right of way issues.

Deliverables:
• One (1) electronic Appraisal Report that meets all State and Federal Standards. Up to two (2) Printed and bound copies will be provided upon request.

Assumptions:
• Appraisal Mapping, Plat Maps and Legal Descriptions for the properties to be appraised will be provided to BRI by others.

15.26 Murray Street Bridge Seismic Retrofit
and Barrier Replacement Project
March 14, 2023

Page 2 ends

2825 Watt Avenue, Suite 200 Sacramento, California 95821 | www.benderrosenthal.com | 916.978.4900 TASK 3 - INDEPENDENT APPRAISAL REVIEW SERVICES
BRI has enlisted the expertise of Sierra West Valuation Inc. for Independent Appraisal Review. BRI has teamed with these expert reviewers previously, and found them to be professional, independent, and willing to seek additional documentation or ask tough questions concerning consistency and methodology to produce an objective work product. Upon completion of the review, the appraisal and a USPAP Standard 3 and 4 compliant review report will be provided and forwarded to the City for approval.

Deliverables:
• One (1) Independent Appraisal Review Certificate.

TASK 4 - ACQUISITION SERVICES
Upon review of the appraisal and establishment of just compensation, BRI will develop the contract and conveyance documents necessary to make the offer and acquire the necessary rights. The offer package will be reviewed internally for quality measures. BRI will contact the property owner and convey documents until acceptance or impasse is reached. BRI will contact or attempt to contact the property owner at least six (6) times within the first sixty (60) days of approval to proceed and will make additional contacts by phone, e-mail or through the postal service. Finally, BRI will prepare a final file for the parcel, ensuring that it has been quality checked and meets State and Federal reporting requirements.

Deliverables:
• Acquisition of one (1) permanent easement.
• Submit files on the negotiation, acquisition, and project settlement.

TASK 5 - TITLE AND ESCROW SERVICES
BRI will deliver documents and checks to escrow company, review title and escrow documents, and apply extensive acquisition experience so that the project acquires good titles and property rights necessary for completion. BRI will coordinate the escrow closing and file all applicable forms and documents with the County Assessor’s office if needed.

Deliverables:
• Facilitate Title and Escrow support as outlined above for one (1) parcel.

FEE SCHEDULE
BRI will deliver the appraisal report within four (4) to six (6) weeks of notice to proceed and receipt of all pertinent mapping, the appraisal review one (1) week thereafter and the property rights will be acquired three (3) months following City approval of just compensation.

RIGHT OF WAY TASK HOURS / UNIT RATE / LUMP SUM COST
PROJECT MANAGEMENT 6 $150 $900
APPRAISAL SERVICES 1 $5,000 $5,000
INDEPENDENT APPRAISAL REVIEW SERVICES 1 $1,850 $1,850
ACQUISITION SERVICES 1 $3,500 $3,500
TITLE AND ESCROW SERVICES 1 $1,200 $1,200
Other Direct Costs (Mailings/Travel) $80
TOTAL $12,530

15.27 Murray Street Bridge Seismic Retrofit
and Barrier Replacement Project
March 14, 2023

Page 3 ends

2825 Watt Avenue, Suite 200 Sacramento, California 95821 | www.benderrosenthal.com | 916.978.4900 Appraisal and Appraisal Review services will be billed as a lump sum, and the remaining tasks will be billed as time/materials.

ADDITIONAL SERVICES
If additional services are required beyond the tasks captured in the Fee Proposal, (post appraisal meetings, consultations, etc.) our standard hourly rates will apply. These tasks will not commence prior to written authorization. Our standard rates for 2023 are attached hereto.

Should you have any questions regarding this scope and fee, please reach out to Project Manager Rebekah Green at [email protected] or at (916) 978.4900, Ext. 2065.

We look forward to working with you on this project.

Sincerely,
BENDER ROSENTHAL, INC.

Renee Baur
Chief Executive Officer

15.28 Murray Street Bridge Seismic Retrofit
and Barrier Replacement Project
March 14, 2023

Page 4 ends

2825 Watt Avenue, Suite 200 Sacramento, California 95821 | www.benderrosenthal.com | 916.978.4900 2023 BILLING RATES
Principal Project Manager $250/hr.

Senior Project Manager $225/hr.

Project Manager $190/hr.

Assistant Project Manager $150/hr.

Senior Quality Control Auditor $180/hr.

Senior Project Controller $160/hr.

Sr. Designated Member (MAI/SRA/AI-GRS/ARA) $220/hr.*
Designated Member (MAI/SRA/AI-GRS/ARA) $195/hr.*
Senior Appraiser $175/hr.

Appraiser $150/hr.

Senior Right of Way Specialist $175/hr.

Senior Acquisition Agent $150/hr.

Acquisition Agent $120/hr.

Senior Relocation Agent $140/hr.

Relocation Agent $110/hr.

Senior Project Coordinator $135/hr.

Project Coordinator $100/hr.

Senior Land Agent $125/hr.

Land Agent $100/hr.

Researcher $ 90/hr.

Administrative Support III $ 85/hr.

Administrative Support II $ 70/hr.

Administrative Support I $ 50/hr.
*NOTE: For court or briefing preparation, depositions, any pre-trial conferences, court appearances, and related activities, the hourly rate is $450.

Rates are valid January 1, 2023 through December 31, 2023.

Valuation Services, including appraisals and appraisal reviews will be billed as lump sum services.

Subconsultant Invoices will be marked up by 5% for processing services.

15.29 City Council

AGENDA REPORT
DATE: 04/27/2023
AGENDA OF: 05/09/2023
DEPARTMENT: Public Works
SUBJECT: Dimeo Lane Paving and Storm Drain Project (c401312) – Approve Project as an Addendum to the Ocean Street Pavement Rehabilitation Project (c400809) (PW)
RECOMMENDATION: Motion to retroactively approve the Dimeo Lane Paving and Storm Drain Project (c401312) as an addendum to the Ocean Street Pavement Rehabilitation Project (c400809). The Director of Public Works is herby authorized to execute change orders within the approved project budget.

BACKGROUND: Dimeo Lane serves as the only access road to the Resource Recovery Facility (RRF) at 605 Dimeo Lane. Although the roadway is located outside City limits, it is City of Santa Cruz (City) property, and the City is responsible for maintaining the 0.5 miles of Dimeo Lane from Highway 1 to the entrance of the RRF. The traffic on Dimeo Lane includes many oversized vehicles, such as the City’s collection trucks, which has exacerbated the deterioration of the roadway. Several areas in the roadway have been repeatedly patched and repaired over the years, but Dimeo Lane is long overdue to be completely repaved.

At its December 13, 2022 meeting, the City Council approved plans and specifications for the Ocean Street Pavement Rehabilitation Project (c400809) and authorized staff to advertise for bids. While the project was out to bid, Staff realized that the Dimeo Lane Paving and Storm Drain project was similar in work, and the scope of work could be included as an addendum to the Ocean Street Pavement Rehabilitation Project (c400809). The scope of work for the Dimeo Lane portion was included as Addendum #1 to the plans and specifications on February 15, 2023.

DISCUSSION: The project will include replacing approx. 0.5 miles of two-lane road on Dimeo Lane from Highway 1 to the entrance of the RRF, as well as approx. 1,000 ft. of roadway on site.

The new roadway surface, striping, and speedbumps will increase safety and reduce the risk of damage to vehicles.

By including the project as an amendment to the Ocean Street Pavement Rehabilitation Project, the City was able to take advantage of the economy of scale for pricing.

FISCAL IMPACT: The lowest bid was presented by Graniterock at $505,905.18. Funds are available in the FY 2023 Refuse Fund CIP. There is no impact to the General Fund. Although the Ocean Street Pavement Rehabilitation Project and the Dimeo Lane Paving and Storm Drain

16.1 Project are both included in the same contract with Graniterock, the funding and invoicing will remain separate.

Prepared By:

Scott Glucs
Assistant Engineer I
Submitted By:

Nathan Nguyen, P.E.

Director of Public Works
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. ADDENDUM #1.PDF

16.2 16.3

Page 2 of 5 ends

Q4. Construction Staging – Does the City have a staging facility for contractors? A4. Paragraph 1 of Section 23-1.01B Staging Area of the specification states:
“It is the responsibility of the Contractor to locate a staging area for office setup, construction laydown areas, or the like, and is an appropriate area for mixing and storing materials and equipment.”
The contractor will provide its staging area at their own cost. The City has some contacts in the local area for staging areas that have been used in past projects. These contacts can be provided to the contractor.

Q5. Construction water access – Will the city provide water meters for the contractor? A5. Paragraph 6 of Section 6 Existing Facilities of the specification states:
“Water, as required for City projects, may be obtained at City-owned fire hydrants provided that application is made to the Water Department and permission obtained with provision for payment.”
The contractor will provide its water for construction. There are water meters available from the water department. The contractor can submit a water meter application to the City’s Water Department and pay all associated costs to use the water meter. There are also two bulk water stations within the city that do not require the use of a temporary water meter.

PLAN SET CHANGES:

1. Plan Sheets Dimeo Lane Paving Plans #1, 2, 3, and 4 are hereby added to this project. See revised sheets Dimeo Lane Paving Plans #1, 2, 3, and 4 attached to the end of this addendum.

SPECIFICATION CHANGES:

1. The following quantities in the bid schedule have been revised to reflect additional work due to Dimeo Lane Paving Plans. See the revised sheets Basis of Bid attached to the end of this addendum:
· Item #5: Adjust Water Valve Box
o Old: 20 EA
o New: 31 EA
· Item #6: Adjust Manhole Frame & Cover
o Old: 37 EA
o New: 38 EA
· Item #13: Full Depth Base Repair AC Sections (6-Inch Depth) (Revocable Item) o Old: 600 SY
o New: 1,200 EA

16.4

Page 3 of 5 ends

· Item #14: Cold Planing (Milling) Asphalt Concrete (2-Inch Depth) o Old: 23,600 SY
o New: 33.440 SY
· Item #15: Cold In-Place Recycling (CIR) (4-Inch Depth) o Old: 16,667 SY
o New: 23,810 SY
· Item #16: Hot Mix Asphalt Pavement - Type A Overlay
o Old: 2,566.5 TON
o New: 3,637 TON
· Item #38: Detail 22 (D22
o Old: 638 LF
o New: 3,313 LF
· Item #49: 12" White Line (L12W)
o Old: 874 EA
o New: 919 EA
· Item #52: "STOP" Marking (STP)
o Old: 7 EA
o New: 10 EA

2. The following bid items and quantities have been added to these specifications to reflect additional work due to Dimeo Lane Paving Plans. See the revised sheets Basis of Bid attached to the end of this addendum:
· Item #63: Speed Bump
o Quantity: 3 EA
· Item #64: Detail 27B
o Quantity: 5,350 LF
· Item #65: Speed Bump Marker
o Quantity: 4 EA
· Item #66: “BUMP” Marking (BMP)
o Quantity: 6 EA

3. Section 23-1.22C Materials, Subsection Production, Paragraph 1, is hereby revised to the following:
“The project is divided into nine (9) distinct areas; each area shall be 3,000-square yard maximum lots: six (6) in Ocean Street and three (3) in Dimeo Lane. For each section, the Contractor shall:.”

4. Section 23-1.02 Order of Work, Paragraph 2, is hereby revised to the following:
“The Contractor’s attention is directed to Section 23-1.04, “Progress Schedule,” of these Contract Specifications.”

16.5

Page 4 of 5 ends

5. Section 23-1.03 Submittals, Paragraph 4, is hereby revised to the following:
“• All technical submittals for the Cold In-Place Recycling as detailed in Section 23-

1.22.”

6. Section 23-1.08 Road Closure and Hours, Paragraph 3, is hereby revised to the following:
“The Contractor may work under lane closure conditions specified in Section 23-

1.08E “Lane Closure Hours” before and after the specified road closure hours.”

7. Section 23-1.08 Road Closure and Hours, Paragraph 3, is hereby revised to the following:
“The Contractor may work under lane closure conditions specified in Section 23-

1.08E “Lane Closure Hours” before and after the specified road closure hours.”

8. Section 23-1.08J Public Parking, Paragraph 1, is hereby revised to the following:
“At locations where parking will be prohibited, the Contractor shall place “No Parking” signs on Type II barricades at least three (3) working days prior to parking restrictions and shall be set up as approved by the Engineer. A minimum of one barricade shall be placed between driveways, and the spacing of barricades shall not exceed 50 feet. The “No Parking” signs shall clearly show the dates and times of proposed parking restrictions. Parking restriction times shall conform to the lane closure hours listed in Section 23-1.08, “Traffic Control System” of these Contract Specifications. The contractor shall provide notices to residences with alternate parking locations marked on a map with the Resident Notification letters in Section 23-1.11A.”

9. Section 10-1.0K Measurement And Payment , on sheet 23-16 of the specifications, is hereby revised to the following:
“23-1.0K Measurement And Payment.”

10. Section 23-1.14 Sound Control, Paragraph 1, is hereby revised to the following:
“Sound control shall conform to the provisions in Section 14-8.02, “Noise Control,” of the Caltrans Specifications and these Contract Specifications. No construction is permitted outside the hours stated in Section 23-1.08 of these Contract Specifications, or on New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. Exception to this provision shall be “Emergency construction and repair that is necessary for protection of life and property” and “Operation to construct and maintain facilities within the public right-of-way as deemed necessary by the Engineer”.”

11. Section 23-1.15C Monuments and Property Corners, Paragraph 1, is hereby revised to the following:

16.6

Page 5 of 5 ends

“• Survey monuments shall be adjusted and replaced per Section 23-1.16 of these specifications.”

12. Section 23-1.18A Measurement and Payment, Paragraph 1, is hereby revised to the following:
“Aggregate Base shall be Class 2 Aggregate Base conforming to Section 23-1.25, “Aggregate Base”, of these Contract Specifications.”

13. Section 23-1.19A Asphalt Concrete Sections, Paragraph 6, is hereby revised to the following:
“Existing asphalt concrete surfacing and underlying base materials removed from vehicular travel lanes during a work period shall be replaced with permanent HMA before the lane is reopened to public traffic as designated in Section 23-1.08, “Traffic Control System,” of these Contract Specifications.”

14. Section 23-1.19A Asphalt Concrete Sections, Paragraph 8, is hereby revised to the following:
“For this work, refer to Section 23-1.19 for over-excavation of unsuitable materials. This shall supersede Section 19-1.03B, “Unsuitable Material,” of the State Standard Specifications.

15. Section 23-1.20 Portland Cement Concrete (PCC) Bus Pad (Revocable Item), Paragraph 1, is hereby revised to the following:
“The material remaining in place, after removing surfacing and, if encountered, base to the required depth, shall be graded to a plane 6-inches below surrounding pavement surface, watered, and compacted to ninety-five percent (95%) relative compaction. One (1) compaction curve of subgrade material shall be developed for every five (5) street sections, based on relative locality of the streets. The finished surface of the remaining material shall not extend above the grade established by the Engineer. Any additional material required shall conform to Section 23-1.25 Aggregate Base of these Contract Specifications.

16. Section 23-1.22A Submittlas, Paragraph 1, is hereby revised to the following:
“Contractor shall submit certificates from materials suppliers stating that materials conform to the requirements of this provision. Contractor shall submit a schedule per Section 23-1.04.”

17. Section 23-1.22C Materials, Subsection Contingency Plan, Paragraph 2, is hereby revised to the following:
“Hot Mix Asphalt must conform to Section 23-1.24, “Hot Mix Asphalt” of these specifications.”
A signed copy of this document must be submitted with bid. Failure to do so may result in rejection of bid.
_____________________________________________________________________ Company Name
______________________________________________________________________ Authorized Representative Signature and Title

16.7 PAVING LIMIT
STA 0+00
HIGHWAY 1 LOWER DIMEO LANE 0+00 2+00 1+00 3+00 4+00 5+00 LOWER DIMEO LANE 5+00 6+00 8+00 7+00 9+00 11+00 10+00 REFERENCES DRAWING #: FIELD BOOK: DESIGN CHECKED DATE DRAWN VAULT NO. SCALE SHEET OF 809 Center Street, Room 201 Santa Cruz, CA 95060 REVISIONS P U B L I C W O R K S D E P A R T M E N T SANTACRUZ C I T Y O F C I T Y O F S A N T A C R U Z C A L I F O R N I A 1866 # STA 0+00 TO STA 6+30 PAVING PLAN 1 DIMEO LANE PAVING PLANS # # ML JSML OCT. 2022 1" = 20' 1 4 SCALE: 1"=20' SCALE: 1"=20' CALTRANS R/W ENCROACHMENT PERMIT IS REQUIRED FOR TRAFFIC CONTROL IN THIS AREA. CONTRACTOR TO APPLY FOR ALL REQUIRED CALTRANS PERMITS COLD IN-PLACE RECYCLING (CIR) (4-INCH DEPTH) WITH A 2" ASPHALT OVERLAY WITHIN VEHICLE TRAVEL LANES TYP. COLD IN-PLACE RECYCLING (CIR) (4-INCH DEPTH) WITH A 2" ASPHALT OVERLAY WITHIN VEHICLE TRAVEL LANES TYP. NOTE: · ALL STRIPING TO BE REPLACED IN KIND NOTE: · ALL STRIPING TO BE REPLACED IN KIND 16.8 LOWER DIMEO LANE 11+00 12+00 13+00 14+00 15+00 16+00 17+00 LOWER DIMEO LANE 18+00 19+00 21+00 20+00 23+00 22+00 REFERENCES DRAWING #: FIELD BOOK: DESIGN CHECKED DATE DRAWN VAULT NO. SCALE SHEET OF 809 Center Street, Room 201 Santa Cruz, CA 95060 REVISIONS P U B L I C W O R K S D E P A R T M E N T SANTACRUZ C I T Y O F C I T Y O F S A N T A C R U Z C A L I F O R N I A 1866 # STA 0+00 TO STA 6+30 PAVING PLAN 2 DIMEO LANE PAVING PLANS # # ML JSML OCT. 2022 1" = 20' 2 4 SPEED BUMP PER DETAIL ON SHEET 4 OF THESE PLANS SCALE: 1"=20' SCALE: 1"=20' SPEED BUMP PER DETAIL ON SHEET 4 OF THESE PLANS COLD IN-PLACE RECYCLING (CIR) (4-INCH DEPTH) WITH A 2" ASPHALT OVERLAY WITHIN VEHICLE TRAVEL LANES TYP. COLD IN-PLACE RECYCLING (CIR) (4-INCH DEPTH) WITH A 2" ASPHALT OVERLAY WITHIN VEHICLE TRAVEL LANES TYP. STORM DRAIN CATCH BASIN PROTECT IN PLACE LEACHATE VALVE CONTROL BOX PROTECT IN PLACE NOTE: · ALL STRIPING TO BE REPLACED IN KIND NOTE: · ALL STRIPING TO BE REPLACED IN KIND SPEED BUMP MARKER DETAIL 1' WHITE MARKING, TYP. 1' GAP 2' N.T.S. SPEED BUMP MARKER PER DETAIL ON THIS SHEET SPEED BUMP MARKER PER DETAIL ON THIS SHEET 7' 16.9 PAVING LIMIT STA 26+81

PAVING LIMIT
STA 28+75 LOWER DIMEO LANE UPPER DIMEO LANE 24+00 25+00 26+00 27+00 28+00 29+00 30+00 UPPER DIMEO LANE UPPER DIMEO LANE 30+00 31+00 32+00 33+00 34+00 35+00 36+00 REFERENCES DRAWING #: FIELD BOOK: DESIGN CHECKED DATE DRAWN VAULT NO. SCALE SHEET OF 809 Center Street, Room 201 Santa Cruz, CA 95060 REVISIONS P U B L I C W O R K S D E P A R T M E N T SANTACRUZ C I T Y O F C I T Y O F S A N T A C R U Z C A L I F O R N I A 1866 # STA 0+00 TO STA 6+30 PAVING PLAN 3 DIMEO LANE PAVING PLANS # # ML JSML OCT. 2022 1" = 20' 3 4 SCALE: 1"=20' SCALE: 1"=20' COLD IN-PLACE RECYCLING (CIR) (4-INCH DEPTH) WITH A 2" ASPHALT OVERLAY WITHIN VEHICLE TRAVEL LANES TYP. 2" MILL AND FILL WITH 4" ASPHALT DIG OUTS 2" MILL AND FILL WITH 4" ASPHALT DIG OUTSNOTE: · ALL STRIPING TO BE REPLACED IN KIND NOTE: · ALL STRIPING TO BE REPLACED IN KIND 16.10 PAVING LIMIT STA 38+84 UPPER DIMEO LANE 36+00 37+00 38+00 38+84 REFERENCES DRAWING #: FIELD BOOK: DESIGN CHECKED DATE DRAWN VAULT NO. SCALE SHEET OF 809 Center Street, Room 201 Santa Cruz, CA 95060 REVISIONS P U B L I C W O R K S D E P A R T M E N T SANTACRUZ C I T Y O F C I T Y O F S A N T A C R U Z C A L I F O R N I A 1866 # STA 0+00 TO STA 6+30 PAVING PLAN 4 DIMEO LANE PAVING PLANS # # ML JSML OCT. 2022 1" = 20' 4 4 SCALE: 1"=20' NOT TO SCALE 4" TYP 2" 2" NOT TO SCALE 2" 2" REMOVE AND REPLACE EXISTING SPEED BUMP . NEW SPEED BUMP TO MATCH EXISTING DIMENSIONS AND STRIPING 2" MILL AND FILL WITH 4" ASPHALT DIG OUTS NOTE: · ALL STRIPING TO BE REPLACED IN KIND 16.11 OCEAN STREET PAVEMENT REHABILITATION PROJECT (C400809)
9 Basis of Bid
Name of Bidder:

Project Name/Number: OCEAN STREET PAVEMENT REHABILITATION PROJECT (C400809)
Base Bid
Item
No. Item Description Unit Quantity Unit Price ($) Item Total ($) 1 Mobilization LS 1.00
2 Water Pollution Control LS 1.00
3 Traffic Control System and Construction Area
Signs LS 1.00
4 Changeable Message Signs EA 4.00
5 Adjust Water Valve Box EA 31.00
6 Adjust Manhole Frame & Cover EA 38.00
7 Remove and Replace Curb Ramps SF 6,160.00
8 Remove and Replace Concrete Sidewalk
(Revocable Item) SF 200.00
9 Remove and Replace Curb & Gutter LF 300.00
10 Remove and Replace PCC Curb LF 500.00
11 Install New PCC Bus Pad SF 1,595.00
12 Over-Excavation (Revocable) CY 90.00
13 Full Depth Base Repair AC Sections (6-Inch
Depth) (Revocable Item)
SY 1,200.00
14 Cold Planing (Milling) Asphalt Concrete (2-
Inch Depth) SY 33,400.00
15 Cold In-Place Recycling (CIR) (4-Inch Depth) SY 23,810.00 16 Hot Mix Asphalt Pavement - Type A Overlay TON 3,637.00 17 Pavement Reinforcing Fabric (TruPave)
(Revocable Item) SY 5,900.00
18 Caltrans Arrow Type 1 (A1-2) 24' Arrow EA 1.00
19 Caltrans Arrow Type 1 (A1-1) 10' Arrow EA 10.00
20 Caltrans Arrow Type 4 (A4-L/R) Left/Right
Arrow EA 27.00
21 Caltrans Arrow Type 7 (A7-L/R) Left/Right
Arrow EA 4.00
22 Bike Box - Green (BBG) SF 533.00
23 Buffer Lane 1 (BL1) LF 562.00
24 Buffer Lane 2 (BL2) LF 1,503.00
25 Buffer Lane 4 (BL4) LF 18.00
26 Bike/Left Arrow (BLA) EA 3.00
27 Bike/Through Arrow (BTA) EA 10.00
28 Bike/Through Arrow w/ Green (BTAG) EA 22.00
29 Bike/Through Left Arrow (BTLA) EA 2.00
30 Bike/Through Left Arrow w/ Green (BTLG) EA 1.00
31 Curb and Post (C&P) EA 23.00
32 "BUS" Marking (BUS) EA 8.00
33 "CLEAR" Marking (CLR) EA 13.00
34 Grey Curb (CRBG) LF 40.00

16.12 OCEAN STREET PAVEMENT REHABILITATION PROJECT (C400809) 10 35 Red Curb (CRBR) LF 422.00
36 Crosswalk - White (CWW) LF 2,264.00
37 Detail 9 (D9) LF 3,783.00
38 Detail 22 (D22) LF 3,313.00
39 Detail 24 w/ 6" Yellow Hatch (D24H) LF 437.00
40 Detail 38A (D38A) LF 1,390.00
41 Detail 39 (D39) LF 2,232.00
42 Detail 39A w/ Green Vizigrip (D39G) LF 447.00
43 Detail 39Z (D39Z) LF 1,667.00
44 Detail 40 (D40) LF 707.00
45 Hatch Line (HAL) LF 71.00
46 "KEEP" Marking (KEP) EA 13.00
47 12" White Line (L12W) LF 919.00
48 Remove Legend (RLEG) SF 180.00
49 Remove Striping (RSTR) LF 50.00
50 30 MPH Marking (S30) EA 4.00
51 Sharrow w/ Green (SHRG) EA 5.00
52 "STOP" Marking (STP) EA 10.00
53 Yield Line (YL) LF 81.00
54 Install Lane Control Sign (36" x 24") EA 1.00
55 Install R1-5 Sign (24" x 24") EA 6.00
56 Install R3-1 Sign (24" x 24") EA 1.00
57 Install W11-15 Sign (30" x 30") EA 2.00
58 Remove (E) Sign EA 3.00
59 Install (N) City Standard Post EA 6.00
60 Type D Blue Retroreflective Markers EA 8.00
61 Speed Bump EA 3.00
62 Detail 27B LS 5,350
63 Speed Bump Marker EA 4.00
64 "BUMP" Marking (BMP) EA 6.00

SUBTOTAL
10% CONTINGENCY
TOTAL
Total Basis of Bid Plus Contingency in Words:

The contingency is reserved for unforeseen project tasks. No payment will be made to the Contractor for any portion of the contingency unless a contract change order is approved by the City.

Additive or deductive alternate bid – at its discretion, the City may elect to have grindings from pavement cold-planing delivered to the Municipal Landfill. Alternately, the City may decide that the grindings are the property of the Contractor.

Item
No. Item Description Unit Quantity Unit Price ($)
Item Total
($)
AA1
Change in cost to deliver asphalt
grindings to 605 Dimeo Lane (Municipal
Landfill)
LS 1.00

16.13 City Council

AGENDA REPORT
DATE: 04/27/2023
AGENDA OF: 05/09/2023
DEPARTMENT: Public Works
SUBJECT: Bay Drive Protected Bike Lanes and Pedestrian Path (c402304) – Advertise for Bids and Award Contract (PW)
RECOMMENDATION: Motion to approve the plans and specifications for the Bay Drive Protected Bike Lanes and Pedestrian Path (c402304) and authorize staff to advertise for bids and award the contract. The City Manager is hereby authorized and directed to execute the contract in a form acceptable to the City Attorney. The Public Works Director is authorized to execute change orders within the approved budget.

BACKGROUND: Bay Drive is a critical street that serves as a primary multi-modal connection to the University of California Santa Cruz (UCSC). The section of Bay Drive (between Iowa/Nobel Drive to Escalona Drive) does not have sidewalks. Pedestrians currently use a multiuse path that runs along the creek. The existing path is in very poor condition with broken pavement sections caused by growing tree roots.

Closing the sidewalk gap would require the installation of approximately 2,000 feet of new concrete sidewalk. In addition, repairing the existing path would require removal of damaged asphalt and installation of new asphalt. Funding to do any of these two options is not available due to the high costs related to the solutions.

DISCUSSION: Staff has developed a plan which proposes the installation of a two-way pedestrian path along the northbound direction and buffered bike lanes in both directions of Bay Drive, between Iowa/Nobel Drive to Escalona Drive.

The section of Bay Drive (from Iowa/Nobel Drive to Escalona Drive) currently includes two vehicle lanes and one bike lane in both directions. Staff proposes to remove one vehicle lane in both directions to accommodate the two-way pedestrian path and buffered bike lanes.

At its June 27, 2022 meeting, , the Transportation and Public Works Commission (TPWC) approved the concept plans for the Bay Drive Protected Bike Lanes and Pedestrian Path and asked staff to move bollards as close to the travel lanes as possible, consider removing the right turn merge at the bottom of the southbound lane at Escalona, consider making the right lane between Iowa and High a bus-only lane, and consider moving the merging area on southbound Bay to before the intersection of Nobel and Bay.

Staff has analyzed TPWC’s requests and has determined the following:

17.1 • Staff agrees with moving the bollards closer to the travel lane and is shown in the plans • The request to remove the right turn merge at the bottom of the southbound lane at Escalona will be evaluated in a future project.
• The request to make the right lane between Iowa Drive and High Street a bus-only lane is beyond the limits of the project and will be considered as part of a future project • The request to move the merging area on southbound Bay to before the intersection of Nobel Drive and Bay Drive is beyond the limits of the project and will be considered as part of a future project.

The striping improvements were designed based on the California Manual on Uniform Traffic Control Devices and the National Association of City Transportation Officials Urban Street Design Guide.

Staff anticipates construction to begin July 2023 and completion by September 2023. Plans and specifications can be found on the city website at:
www.cityofsantacruz.com/publicworksprojects.

Additional Policy Support
This project is in alignment with and will assist in implementing components of the General Plan and Climate Action Plan. The General Plan calls for a “citywide interconnected system of safe, inviting, and accessible pedestrian ways and bikeways” (Goal M4). The Climate Action Plan includes the transportation objective to meet an 80% reduction in greenhouse gas (GHG) emissions by 2050 will be accomplished largely by providing low-carbon transportation options that rival the efficiency and safety of the automobile.

FISCAL IMPACT: The project (c402304) is funded from Transportation Development Act State grant and Measure D. The project construction cost is estimated at $300,000.

Prepared By:

Dan Estranero
Associate Professional
Engineer
Submitted By:

Nathan Nguyen, P.E.

Director of Public Works
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

None.

17.2 City Council

AGENDA REPORT
DATE: 04/20/2023
AGENDA OF: 04/25/2023
DEPARTMENT: Water
SUBJECT: Newell Creek Instream Habitat Restoration – Large Woody Debris Project Professional Services Agreement Amendment (WT)
RECOMMENDATION: Motion to:
1) Accept the proposal dated April 14, 2023 of cbec, inc. eco engineering (West Sacramento, CA) for bid support and construction services for the Newell Creek Instream Habitat Restoration – Large Woody Debris project in the amount of $141,103.00 and to authorize the City Manager to execute Contract Amendment No. 1 in a form to be approved by the City Attorney; and 2) Authorize the Water Director to approve change orders with cbec, inc. eco engineering in a form to be approved by the City Attorney for amounts that are within in the approved adjusted budget.

BACKGROUND: In 2019, the Santa Cruz Water Department began construction of the Newell Creek Dam Inlet/Outlet Replacement (NCD I/O) project which consists of replacement of the City’s existing aging inlet/outlet works in new locations at the Loch Lomond Reservoir and other associated improvements. Project construction is anticipated to be completed in summer/fall 2023.

Project construction required unavoidable temporary and permanent impacts to Waters of the US, Waters of the State, and riparian habitat regulated by federal and state agencies. As part of project permitting, the City received permits from the United States Army Corps of Engineers, the Central Coast California Regional Water Quality Control Board (RWQCB), and the California Department of Fish and Wildlife (CDFW). These permits require compensatory mitigation in the form of habitat restoration projects.

The permitting agencies approved a series of mitigation projects to meet required compensatory mitigation. These projects included off-site mitigation projects which have been completed, and on-site mitigation projects which are required to be completed within one year of the completion of the NCD I/O project. The on-site mitigation projects are planned for installation in summer and fall of 2023.

On March 31, 2022, the Water Department informally advertised a Request for Proposals (RFP) soliciting design engineering services including field measurements and mitigation structure design alternatives for the Newell Creek Instream Habitat Restoration – Large Woody Debris

18.1 project. On April 11, 2022, the Water Department received four proposals. The proposals were reviewed against the criteria listed in the RFP and cbec, inc. eco engineering was selected as the design consultant.

The initial Professional Services Agreement, in the amount of $76,538 was executed to authorize the following tasks.
• Task 1: Project Management
• Task 2: Site Reconnaissance
• Task 3: Field Workshop
• Task 4: Hydrology and Hydraulics
• Task 5: 65% Design
• Task 6: 100% Design
A Notice to Proceed was issued on August 8, 2022. To date, cbec, inc. eco engineering has coordinated with the City, completed project site surveys, hydraulic and hydrologic modeling, and provided 65% and 100% designs for the mitigation project. The Water Department is in the process of soliciting a bid for the mitigation project construction.

DISCUSSION: cbec, inc. eco engineering has submitted a proposal (dated April 14, 2023) for the following additional services to be performed during the bidding process, construction, and project close-out:
• Bid Procurement Support;
• Construction Oversight;
• Project Management;
• Preparation of As-Built documents; and
• On-Call contingency.

The estimate for Contract Amendment No. 1 is $64,564 bringing the Total Cost for Services to $141,103. This project includes construction within a creek area under jurisdiction of CDFW, the RWQCB, and other agencies, there is a limited “dry season” construction work window from June 15 to October 1.

FISCAL IMPACT: The estimate for bid support and construction services is $64,564 and includes a 10% contingency. Funds are available in the Water Department’s Capital Investment Program FY 2024 budget, project c701606 Newell Creek Dam Inlet/Outlet Replacement project.

There is no impact to the General Fund.

Prepared By:

Heidi R. Luckenbach
Deputy Director/Engineering
Manager
Submitted By:

Rosemary Menard
Water Director
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. CONTRACT AMENDMENT NO.1.PDF

18.2 City of Santa Cruz First Amendment to Professional Services Agreement for Newell Creek Instream Habitat Restoration Project April 2023 Page 1

FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH

NEWELL CREEK INSTREAM HABITAT RESTORATION PROJECT
THIS FIRST AMENDMENT (“__________ Amendment”), effective as of _________, (“effective date”) to the PROFESSIONAL SERVICES AGREEMENT dated __________, 20__, is made by and between the CITY OF SANTA CRUZ (“City”) and ________________ (“Consultant”). City and Consultant may be referred to individually as a “Party” and collectively, as the “Parties.”

RECITALS
WHEREAS, City and Consultant have previously entered into that certain Professional Services Agreement (“Agreement”) dated August 2nd, 2022 in the amount of 76,538.50, incorporated herein by this reference;
WHEREAS, City Council was not required to execute the Agreement as it was below the formal contracting limit;
WHEREAS, City and Consultant desire to enter into this First Amendment to the Agreement to incorporate an additional scope of work for bid procurement support and construction services as specified herein.

AGREEMENT
NOW, THEREFORE, it is agreed between the Parties to incorporate the above Recitals hereto, and that the Agreement is hereby amended as follows:

A. Section 2 of the Agreement is hereby amended to revise the prior Scope of Work in Exhibit A of the Agreement with the amended Scope of Work to provide for additional construction services as specified on pages 1 through 3 of Consultant’s letter dated April 14, 2023, which is attached hereto as Exhibit A-1 and incorporated herein.

B. Section 4 of the Agreement is hereby amended to revise the prior budget amount and Fee Schedule in Exhibit B of the Agreement with the amended Fee Schedule, as specified on pages 7 through 11 of Consultant’s letter dated April 14, 2023, which is attached hereto as Exhibit B-1 and incorporated herein. The new not to exceed budget amount is in the amount of $141,103.

C. Section 7 of the Agreement is hereby amended to revise the prior Work Schedule in Exhibit C of the Agreement with the amended Work Schedule as specified on page 12 of Consultant’s letter dated April 14, 2023, which is attached hereto as Exhibit C-1 and incorporated herein.]

18.3 City of Santa Cruz First Amendment to Professional Services Agreement for Newell Creek Instream Habitat Restoration Project April 2023 Page 2
Notwithstanding these amended terms of the original Agreement by this First Amendment, all other applicable terms and conditions of the original Agreement and attachments [, and other prior amendment(s),] shall remain in full force and effect. The terms of this First Amendment shall control if any conflict exists.

Each party acknowledges that it has reviewed this First Amendment and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this First Amendment.

The unenforceability, invalidity or illegality of any provision(s) of this First Amendment shall not render the other provisions unenforceable, invalid or illegal.

The Parties may execute this First Amendment in two or more counterparts, which shall, in the aggregate, be deemed an original but all of which, together, shall constitute one and the same instrument. A scanned, electronic, facsimile or other copy of a party’s signature shall be accepted and valid as an original.

The signatories to this First Amendment warrant and represent that each is authorized to execute this First Amendment and that their respective signatures serve to legally obligate their respective representatives, agents, successors and assigns to comply with the provisions of this First Amendment.
[SIGNATURES ON FOLLOWING PAGE]

18.4 City of Santa Cruz First Amendment to Professional Services Agreement for Newell Creek Instream Habitat Restoration Project April 2023 Page 3
IN WITNESS WHEREOF, the City and the Consultant have executed this ____________ Amendment effective as of the date first written above.

Approved As To Form:

By: _____________________________ Date: ___________
Office of the City Attorney

CONSULTANT
By: _____________________________ Date: __________________ Printed: _________________________ Title: _________________________

CITY OF SANTA CRUZ
By: _____________________________ Date: __________________ Matt Huffaker, City Manager
Technical Review By:

By: _____________________________ Date: ___________
Heidi Luckenbach, Deputy Water Director/Engineering Manager CITY OF SANTA CRUZ WATER DEPARTMENT:

By: _____________________________ Date: __________________ Rosemary Menard, Water Director

CONSULTANT
By: _____________________________ Date: __________________ Printed: __________________________ Title: ________________________

18.5 Date: 4/14/2023
To: Maryna Sedoryk, Sarah Easley Perez, City of Santa Cruz Water Department From: Chris Hammersmark, Nick Southall
Proposal: 22‐1017
Subject: Newell Creek LWM Enhancement Project – Construction Services Introduction
The City of Santa Cruz Water Department (City) has requested that cbec, inc. eco engineering (cbec) provide a proposal for Construction Services to support the Newell Creek Large Wood Material Enhancement Project. Our team includes Mike Podlech who has served as lead fisheries biologist on numerous instream habitat enhancement projects throughout the central California coast. Mr. Podlech will be providing environmental services for preconstruction surveys, fish and amphibian relocations, and environmental training and construction monitoring.

Scope of Work
Task 1 – Bid Procurement Support
cbec will support the City of Santa Cruz Water Department with their contractor bid procurement process. This task will include bid package support, pre‐bid meeting attendance and construction summary presentation, and assistance with contractor bid selection.

Assumptions
 Level of effort is commensurate with the budget available for this task.

Task 2 – Construction Oversight
cbec will provide construction oversight throughout the implementation of the project. Tasks will include but not be limited to contractor orientation, workplan review, preconstruction support, and contractor oversight. Under Task 2, Mr. Podlech (as described in the attached scope of work) will be providing the following tasks:

1. Special status species surveys

2. Fish and amphibian relocations

3. Environmental training and construction monitoring
1 Exhibit A-1

18.6 22‐1017 Newell Creek LWM Enhancement Project
Construction Services
4/16/2023 cbec, inc.

Assumptions
 cbec assumes 1 preconstruction visit and 10 construction site visits.

Task 3 – Project Management
cbec’s project director, Chris Hammersmark, and project manager, Nick Southall, will maintain regular communication with the City throughout the project duration. This task accounts for other project management efforts including internal coordination, meetings, budget management, and subconsultant oversight.

Assumptions
 Level of effort is commensurate with the budget available for this task.

Task 4 – As‐Built
Within 60 days of project completion, cbec will conduct an as‐built survey of the of the project reach.

Key and structure log locations will be surveyed, and site photographs collected to document as‐built conditions.

Assumptions
 Up to 3 days field survey for 2 staff, and 1 day of as‐built mapping Deliverables
 As‐Built Site Plan (PDF)
Task 5 – On Call Contingency
Included to cover the potential for unanticipated needs during project construction.

Assumptions
 Level of effort is commensurate with the budget available for this task.

Proposed Budget and Schedule
cbec proposes to perform these services on a time and materials basis. cbec reserves the right to reassign budget between tasks as required to accommodate project needs. The estimated cost to perform the proposed scope of work is $64,564.50, as shown by the attached budget estimate. 2 18.7
22‐1017 Newell Creek LWM Enhancement Project
Construction Services
4/16/2023 cbec, inc.

Risks Associated with Field Data Collection: There are risks associated with field data collection in the fluvial environment. cbec maintains insurance for rental instruments, and therefore takes the risk of damage to the hardware or loss. cbec also applies quality control procedures to reduce the possibility of malfunction. However, cbec cannot guarantee that data collection will be complete. cbec will endeavor to complete the scope of work within the estimated fee and schedule with the data actually collected. cbec’s policy is to notify clients if a problem arises and results in the need for added effort or schedule revision, so that the appropriate remedy can be identified and implemented. cbec reserves the right to not re‐deploy instruments if the risk of damage or loss is high, or if there is a risk of injury to field staff given any site specific hazards.
3 18.8
Mike Podlech
Aquatic Ecologist
4474 Cortez Drive
Soquel, CA 95073
(831) 239-6750
[email protected]
April 11, 2023
cbec eco engineering
c/o Nick Southall
519 Seabright Ave., Suite 102
Santa Cruz, CA 95062
Subject: Newell Creek Large Woody Material Enhancement Project Environmental Support Services – Cost Estimate
Nick,
I am pleased to submit this revised cost estimate for providing environmental support services related to construction of the Newell Creek Large Woody Material Enhancement Project. For purposes of this cost estimate, we assumed that the draft Fish and Aquatic Vertebrate Rescue and Relocation Plan for this project, dated December 14, 2022, will be approved by the California Department of Fish and Wildlife (CDFW) and National Marine Fisheries Service (NMFS) largely unchanged.

Please feel free to contact me with any questions you may have.

Regards,
Mike Podlech,
Aquatic Ecologist
4 18.9

NEWELL CREEK LARGE WOODY MATERIAL ENHANCEMENT PROJECT

ENVIRONMENTAL SUPPORT SERVICES

SCOPE OF WORK
Task 1: Pre-Construction Special-Status Species Surveys Within 48 hours, prior to the start of project construction activities, the project reach will be surveyed for special-status species, including nesting birds, bats, bald eagles, San Francisco dusky-footed woodrats, amphibians (e.g., California red-legged frogs, salamanders), and western pond turtles. The wetted channel, banks, and immediate upslope areas of the project site, including staging areas, will be inspected for specialstatus species occurrences. Results of the surveys will be reported to the California Department of Fish and Wildlife (CDFW) and will help determine the intensity of biological monitoring required during construction (see Contingency task below). Based on the differing timing requirements for species surveys, we estimate that up to four 4-hour site visits will need to occur. If construction occurs after the nesting bird season, up to two surveys may be eliminated.

Task 2: Relocation of Native Fish and Amphibians
Pre-construction relocation and exclusion of native fish and amphibians will be conducted in accordance with the December 14, 2022 draft Fish and Aquatic Vertebrate Rescue and Relocation Plan and all applicable permit conditions. Due to the length of the construction reach (approx. 700 ft), this cost estimate assumes a two-person crew for one 10-hour day. If City of Santa Cruz staff are available to assist in the effort, the cost of this task will be reduced accordingly.

Task 3: Environmental Training and Construction Monitoring An environmental education program will be provided for all persons employed on the project prior to performing project activities. The training session will include a discussion of the biology and general behavior of any sensitive species which may be in the area, how they may be encountered within the work area, and procedures to follow when they are encountered.

Periodic on-call biological monitoring services will be provided for the duration of the construction period to verify permit compliance and assist in the resolution of unforeseen circumstances that may arise (e.g., listed species occurrences, etc.).

Task 4: Project Management and Reporting
Project management will be provided as needed. The results of the special-status species survey, fish capture and relocation effort, and noteworthy occurrences during construction will be summarized in letter reports to be provided to the City of Santa Cruz for distribution among regulatory agencies.

Contingency:

The above tasks and associated cost estimates are based on our current understanding of biological support needs for the project. However, unexpected circumstances may arise. For example, in the event CDFW and/or NMFS 5 18.10
require the work site to be dewatered prior to construction, a qualified biologist must monitor dewatering activities to check for and relocated stranded special-status species. Furthermore, if Task 1 reveals California redlegged frog occurrences on site, daily inspections of the work area and periodic relocations by a qualified biologist will likely be required by CDFW. Up to 3 days of biological support for these potential tasks and other unexpected situations will be provided under this contingency task upon authorization by the City of Santa Cruz.

COST ESTIMATE
Task Task Description Hours Cost
1 Special-Status Species Surveys 16 $2,400.00
2 Fish & Amphibian Relocations 20 $3,000.00
3 Env. Training/Construction Monitoring 16 $2,400.00
4 Project Management & Reporting 8 $1,200.00
Subtotal Labor 60 $9,000.00
Equipment 2 site visits, $100/day $200.00
Supplies Block nets, etc. $200.00
Subtotal Direct Costs $400.00
Contingency 24 3,600.00
Subtotal Contingency 24 $3,600.00
TOTAL NOT-TO-EXCEED $13,000.00
6 18.11

ESTIMATED PROJECT BUDGET SUMMARY
Newell Creek LWM Enhancement Project ‐ Construction Services cbec Project # 22‐1017
4/14/2023
Task # Task Description Subtotal
1 Bid Procurement Support $           10,292.00
(City Specs, Bid package support, pre‐bid meeting, bid selection) 2 Construction Oversight $           15,816.00
(Contractor orientation, workplan review, precon' support, contractor oversight) 3 Project Management $             3,806.00
(Contract management, communications, meeting)
4 As‐Built $           12,010.00
(Field survey and mapping)
5On call contingency $             5,013.00
Labor Fee 46,937.00 $
Reimbursables $             3,327.50
Subconsultant(s) 14,300.00 $
Total Project Budget 64,564.50 $
7 Exhibit B-1

18.12 ESTIMATED LABOR FEES
Newell Creek LWM Enhancement Project ‐ Construction Services cbec Project # 22‐1017
$288 $259 $225 $201 $185 $161 $145 $105
1 Bid Procurement Support 12 26 10 48 $ 10,292.00 2 Construction Oversight 848 24 80 $ 15,816.00

2.1 Workplan review 24 $ 1,380.00

2.2 Precon survey support 8 $ 1,288.00

2.3 Construction kickoff mtg 24 $ 1,380.00

2.4   Construction Oversight 440 16 $       11,768.00
3 Project Management 410 4 18 $          3,806.00
4 As‐Built 2 4 30 40 76 $        12,010.00
5 On call contingency 412 9 25 $          5,013.00
30 100 77 40 247 46,937.00 $        Subtotal Labor Hours Per Task Subtotal Labor Fee Per Task Unless expressly provided within the contract, rates are subject to increase annually on January 1 of each year. Director Senior Ecoengineer II Senior Ecohydrologist II Senior Ecoengineer I Senior Ecohydrologist I Ecoengineer II Ecohydrologist II EcoEngineer I EcoHydrologist I Technician II Clerical / Admin.
/ Graphic
SeniorDesign
Ecoengineer III
Senior Ecohydrologist III
Task #
8 18.13

ESTIMATED SUBCONSULTANT(S) FEES & EXPENSES
Newell Creek LWM Enhancement Project ‐ Construction Services cbec Project # 22‐1017
Name Task or Work Description Fees
Mike Podlech, Aquatic Ecologist 1. Special Status Species Surveys $ 2,400.00

2. Fish & Amphibian Relocations $ 3,000.00

3. Env Training/ Construction Monitoring $ 2,400.00

4. Project Management and Reporting $ 1,200.00

5. Equipment and Supplies $ 400.00

6. Contingency (permitting needs, wildlife monitoring etc.) $ 3,600.00 $ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
Subtotal Subconsultants 13,000.00 $
Administrative Charge (10%) $ 1,300.00
Total Subconsultant(s) 14,300.00 $
9 18.14

ESTIMATED REIMBURSABLE EXPENSES
Newell Creek LWM Enhancement Project ‐ Construction Services cbec Project # 22‐1017
Item Description Item Cost
Mileage 0 miles 0.58 /mile $ ‐
Parking trip /trip $ ‐
Lodging day(s) /day $ ‐
Per Diem 0 day(s) 25.00 /day $ ‐
Airfare day(s) /day $ ‐
Field Truck (100 miles free daily) 15 day(s) 125.00 /day $          1,875.00 ATV (Fuel at Cost) day(s) 200.00 /day $ ‐
Inflatable Kayak day(s) 50.00 /day $ ‐
16‐ft Jet Boat w/ 40 HP Outboard (Fuel at Cost) day(s) 250.00 /day $ ‐ 21‐ft Jet Boat w/ 310 HP Inboard (Fuel at Cost) day(s) 350.00 /day $ ‐ Acoustic Doppler Current Profiler w/ Trimaran day(s) 450.00 /day $ ‐ Robotic Total Station 4 day(s) 225.00 /day $              900.00 Survey Grade RTK GPS (Receiver + Network Subscription) day(s) 350.00 /day $ ‐ Water Level Pressure Transducer month(s) 250.00 /month $ ‐ Temperature month(s) 225.00 /month $ ‐
Software Lease month(s) /month $ ‐
Miscellaneous Equipment/ Supplies $              200.00 Copying / Production $               50.00
Courier / Delivery $ ‐
Archiving / Documentation $ ‐
Subtotal Reimbursables 3,025.00 $
Administrative Charge (10%) $             302.50
Total Reimbursables 3,327.50 $
Quantity Unit Cost
10 18.15

FIELD EQUIPMENT RATES
Newell Creek LWM Enhancement Project - Construction Services cbec Project # 22-1017
daily weekly monthly
Wading Acoustic Doppler Velocimeter $ 100 $ 400 $ 1,000 Acoustic Doppler Current Profiler w/ Trimaran $ 450 $ 2,250 $ 6,750 ADCP Tethered Package (ADCP, RTK, Flying Fox, Laptop) $ 650 $ 3,250 $ 9,750 ADCP Boat Package (ACDP, RTK, Laptop, Boat) $ 825 $ 4,125 $ 12,375 Water Level Pressure Transducer $ 25 $ 125 $ 250
Water Level / Temperature / Conductivity $ 25 $ 125 $ 250 Water Level Meter $ 30 $ 70 $ 180
Barometric Pressure $ 25 $ 125 $ 250
Rainfall $ 10 $ 50 $ 150
Temperature $ 15 $ 75 $ 225
Sonde Conductivity / Turbidity / Temperature / Depth $ 130 $ 650 $ 1,950 Handheld Turbidity / Depth $ 100 $ 500
Handheld Conductivity / Temperature / Dissolved Oxygen Probe / pH / Barometer $ 90 $ 450 Feno Spike (short) $ 80
Feno Spike (long) $ 150
Field Tablet or Laptop $ 25 $ 125
Mapping Grade GPS Receiver $ 100 $ 500
Survey Grade RTK GPS (Receiver + Network Subscription) $ 350 $ 1,750 Survey Grade RTK GPS (Receiver + Base Setup) $ 400 $ 2,000 Manual Total Station $ 100 $ 500
Robotic Total Station $ 225 $ 1,125
Single Beam Echosounder $ 150 $ 750
HyDrone RC Boat $ 250 $ 1,250
Unmanned Aerial System (UAS) - Quad Copter Drone $ 150 $ 750 Unmanned Aerial System (UAS) - Fixed Wing Drone $ 300 $ 1,500 Single Beam Boat Package (Echo, RTK, Laptop, Boat) $ 600 $ 3,000 Single Beam RC Package (Echo, RTK, Laptop, Hydrone) $ 600 $ 3,000 Single Beam Kayak Package (Echo, RTK, Laptop, Kayak) $ 450 $ 2,250 ATV Survey Package (RTK, ATV) $ 425 $ 2,125
Bedload Sampler $ 175 $ 875
Bed Material Sampler $ 175 $ 875
Suspended Sediment Sampler (less than 6 fps) $ 75 $ 375 Suspended Sediment Sampler (less than 12 fps) $ 200 $ 1,000 Bridge Crane $ 60 $ 300
Auger (Brass Cores $5/each) $ 20 $ 100
ATV - Ranger (Fuel at Cost) $ 200 $ 1,000
16‐ft Jet Boat w/ 40 HP Outboard (Fuel at Cost) $ 250 $ 1,250 21‐ft Jet Boat w/ 310 HP Inboard (Fuel at Cost) $ 350 $ 1,750 Inflatable Dinghy w/ 9.9 HP Outboard $ 100 $ 500
Inflatable Kayak $ 50 $ 250
Field Truck (IRS mileage rates apply; first 100 miles free for daily / weekly use) $ 125 $ 625 $ 1,875 Unless expressly provided for within the contract, rates are subject to increase annually on the first of January.

For equipment rented outside cbec rental fleet, actual cost incurred will be charged.

Current And Discharge Equipment
Data Loggers
Survey Equipment
Sedimentation Equipment
Transportation
11 18.16

ESTIMATED PROJECT BUDGET SUMMARY
Newell Creek LWM Enhancement Project ‐ Construction Services cbec Project # 22‐1017
Task # Task Description May June July August September October November December 1 Bid Procurement Support
2 Construction Oversight
3 Project Management
4 As‐Built
5 On call contingency
Notes
2023
12 Exhibit C-1

18.17 City Council

AGENDA REPORT
DATE: 04/27/2023
AGENDA OF: 05/09/2023
DEPARTMENT: Planning and Community Development
SUBJECT: Coral Street Visioning Report (PL)
RECOMMENDATION: Accept and file the Coral Street Visioning Report and provide direction to staff 1) regarding the preferred development option for the property at 125 Coral Street, as further recommended by staff in this report; 2) regarding the approach for addressing parking resources in proximity to the Coral Street neighborhood, as further recommended by staff in this report; and 3) to initiate land use changes that will facilitate development contemplated for 125 Coral Street.

BACKGROUND: In 2021 the City received State funding for Homelessness Response efforts, and in March of 2022, City Council approved the Homelessness Response Action Plan (HRAP), including goals and policies prioritizing program funding. The HRAP summarized five key “Action Areas” with goals established for each topic. In the area of “Permanent Affordable and Supportive Housing,” a key goal directed City staff to “work with partner agencies to deliver a plan for Coral Street campus and navigation center and acquire needed properties.” The attached Coral Street Visioning Report (Visioning Report) is the product of this direction. The goal of the Visioning Report is to guide future housing, supportive services, and infrastructure investments in the area, particularly on sites that are under City or partner control.

The Planning Commission received a similar informational presentation on this item on March 30, 2023. The attached Planning Commission Agenda Report provides additional detail and background on the item.

DISCUSSION: This report will focus on the City’s outreach efforts associated with the development of the Visioning Report, summarize the discussion with the City Planning Commission, and identify areas requiring additional direction from the City Council at this time.

Community Outreach
The community outreach conducted for the Visioning Report included two focus group discussions with current service providers and two community meetings open to the general public. The Visioning Report incorporated extensive feedback from existing service providers that work with the unhoused community and from the community at large, including people with lived experience of homelessness, residential and business neighbors in and near the Coral Street study area, advocates, and other community members. The results of the outreach are discussed extensively in Chapter 2: Service Provider Engagement and Charette Process of Visioning Report.

19.1 The project team worked with the City’s Homeless Response Team to ensure that community members with lived experience of homelessness were included and supported in participating in the two community outreach events. Additionally, the content from the December 12 community outreach event was posted to the City website and garnered responses from over 200 additional community members. All community comments are documented in the Appendix of the Visioning Report. These comments include all those made at the two, in-person public meetings as well as all online survey responses and comments received through the City’s project webpage.

Planning Commission Discussion
On March 30, the Planning Commission received an informational presentation on the Visioning Report. The meeting was attended by five planning commissioners, with one having resigned from service and one recusing themselves due to a conflict of interest relating to the item. The Planning Commission attempted one motion but did not pass any motions or make any formal recommendations to the City Council related to this item.

The discussion at the Planning Commission focused on a few different topics: existing local businesses in the project area, parking concerns, space for service providers, and issues relating to including residential and shelter uses adjacent to existing, continuing, and future industrial uses. Commissioner Dawson, seconded by Commissioner Maxwell, made a motion to adjust the boundaries of the Visioning Report Project Area to exclude the three parcels on the western boundary of the project area that are held by private property owners, which failed to pass.

Commissioners opposing the motion stated that visions such as this are realized over decades, during which businesses operations and preferences evolve, so consideration of the larger area is important for understanding both context and long-term potential options.

The Commission agreed that providing support to the existing businesses in the area was an important task for the City, and that one of those primary avenues of support will relate to addressing existing and future parking concerns in the area. In the Planning Commission staff report, staff highlighted the potential for the Homeless Persons Heath Project (HPHP) to occupy the third floor at 125 Coral Street, rather than having residential use on that level. At least one Commissioner expressed support for providing additional space for HPHP, and Commissioners also highlighted the need for service options. More information about the option of incorporating HPHP and County behavioral health services, collectively referred to as integrated health center space, into the 125 Coral Street project has been added into the report since the Planning Commission discussion, and this issue is further discussed below in the following City Council Direction section. Chapter 4 of the Visioning Report has also been edited to reflect Commissioner comments noting specific additional funding sources, specific existing zoning regulations that could affect development potential, and further options for addressing parking needs in the area, including the possibility of considering the properties on the northeast corner of the intersection of highways 1 and 9.

City Council Direction
The Visioning Report itself requires no formal motion by the City Council, as it carries no formal legislative force and does not change any existing land use allowances, nor does it approve any development. However, staff is requesting that the Council consider the information in the report, provide general feedback regarding anything the Council would like incorporated into the vision document, and provide direction regarding some important topics.

19.2 First, the property at 125 Coral Street was purchased last year and is one of the Key Opportunity Sites identified in the Visioning Report. As noted in the report, some funding was previously identified from the $14 million in homelessness response funding received from the state to support design drawings for the project. However, given budgetary trade-offs, it is unclear how much funding will continue to be available for design drawings.

Regardless of the funding available for design drawings, staff is requesting that the City Council 1) indicate their preferred development option for 125 Coral Street (see below for staff’s recommendation), 2) direct staff to initiate a process to more fully evaluate and to change the general plan and zoning of City-owned property (or properties) on the south side of Coral Street to facilitate the preferred project, and 3) direct staff to begin pursuing funding to support full design and construction of the preferred option for the site, including evaluating the funding for long-term operation, in coordination with the County.

The preferred alternative identified for 125 Coral Street will have direct implications for parking on the site and in the area. The different land use options have differing numbers of parking spaces and different amounts of space dedicated to housing, services, and/or a navigation center.

As on-site parking increases, service space (or space dedicated to housing) decreases. When onsite parking decreases and service space increases, parking demand increases. Providing a podium with at-grade parking underneath also adds significant costs to a project.

Taking the above information and the additional details from the Visioning Report into consideration, staff is recommending that the Council select Option 4.1 as the preferred approach at this time. Option 4.1 incorporates a 19,200 square foot navigation center;17,500 square feet of programmable space, for either office space or service space; and a third floor of 16,700 square feet dedicated to a new clinic space for County integrated health services, in addition to 13,800 square feet per floor available for housing units on each upper level, with two levels anticipated, for a total of five levels. This option dedicates the use of the land to the land uses listed above in service of the unhoused community and, in exchange, is only able to accommodate 11 parking spaces which straddle the property line with 119 Coral Street at the rear of the building.

While the schematic drawings call out the square footages noted above, as the project is designed and refined, it may be more efficient to merge some service uses. For example, a single reception area facing Coral Street could welcome people who arrive to the site and direct them to the appropriate location, such as the HPHP health clinic, the behavioral health services, the service portion of the navigation center, the shelter portion of the navigation center, or to other services in the facility.

Identifying Option 4.1 as the preferred approach, including with the design flexibility noted in the paragraph above, recognizes the significant benefits of the County’s integrated health services. It seeks to maximize space dedicated to homeless services on the site, albeit at the expense of increased on-site parking. It offers a less expensive building to construct as compared to the construction of a podium level with at-grade parking underneath. It also responds to prior Council direction, most recently associated with the HRAP, to include a navigation center in the area.

City staff have been in conversations with County staff and have identified potential funding sources to assist in the development process or operations, should health facilities be

19.3 incorporated into the project. If it is determined that the County cannot sufficiently contribute to or if sufficient grant funding is not secured to go towards the construction of integrated health services space, then staff would recommend that Option 4, without the dedicated health services space, be pursued rather than Option 4.1.

Staff is requesting that City Council consider the various options available to begin addressing the parking challenges faced by this neighborhood and provide direction to pursue one or more of the options articulated in Chapter 4: Implementation and Phasing of the Visioning Report, as restated below for ease of reference. The parking needs in the area will only increase as residential and commercial uses are added to the existing and expanded campus, and on-street parking resources will not be sufficient to meet either the requirements of the zoning code or the existing and future on-the-ground needs for parking resources. While the requirements of the zoning code could be adjusted to allow a proposed development to move forward, the real, onthe-ground parking issues call for further attention and action by the City in order to allow ongoing support to the existing campus, future development, and existing neighborhood businesses. Alternatives to both reduce the need for parking and locate alternative off-street parking options will be needed to promote access for service providers and those seeking services, while also limiting impacts to existing and future businesses in the area, particularly given the community comments on existing parking impacts in the area.

Several options could be pursued to address existing and future parking needs in the area. These approaches will require that existing service providers, such as Housing Matters, lead efforts to address the parking challenges associated with their uses. Such approaches would need to be coordinated with the City, as some of the approaches would trigger permit requirements. If and when the City is developing new structures, the City would take the lead on addressing parking challenges for the future uses in the new buildings, and the City would coordinate with service providers in that effort. Potential options include but are not limited to the following:
1) New developments can be required to incorporate transportation demand management (TDM) strategies that might include programs like free or low-cost transit passes, bikeshare stations, additional bike parking, carpool incentives, and others. Homeless service providers in the area could choose to voluntarily apply some of these same TDM strategies to reduce parking demand.
2) Additional off-site parking can be negotiated on sites within a reasonable distance of the project area, either as shared parking or otherwise. Depending on the distance to the uses the parking serves and the transportation services provided between the parking and the site, off-site parking could primarily serve the longer-term parking needs of staff and residents, or it could serve short-term parking needs for clients and guests. If an off-site parking facility is located more than a quarter mile from the use it serves, the Zoning Ordinance (Section 24.12.290.2.e.2) calls for a permanent and effective means of transporting people from the parking to the use it serves. This option could include exploring a shared parking arrangement with any potential new development at the northeast corner of the intersection of Highways 1 and 9. 3) The City or service providers could partner with other businesses or property owners in the area to build additional parking facilities on their sites, with some amount of the added parking capacity dedicated for use by staff, residents, guests, and/or clients of the homeless services campus.
4) The City or a partner organization could pursue the acquisition of additional sites for parking either within the project area or nearby.

19.4 Based on the existing and projected needs, staff recommends that the City Council provide direction to pursue options 1 through 3 above in the short term, focusing initially on identifying potential partners with available parking supply within proximity of the campus.

Finally, as noted above, staff is recommending that staff initiate a process to analyze potential changes to the general plan land use and zoning designations of the City-owned properties in the study area to facilitate future development. This includes an analysis of setbacks, heights, parking standards, and other development standards. In addition to potentially changing the general plan land use and zoning designations, changes to certain development standards, such as parking requirements or maximum building heights, would also be explored. An overlay district may also be evaluated as a potential approach to best facilitate the anticipated projects.

Next Steps
The Visioning Report creates a high-level, multi-decade vision for the Coral Street neighborhood, including multiple options for how the area might develop or change over time.

Some of these options may come to fruition and some may remain as conceptual ideas. The property at 125 Coral Street, having recently come under City ownership, will be the focus of more collaborative work between the City, County, and nonprofit partners over the immediate term. Based on the direction provided by the City Council, staff will begin to execute any land use changes, environmental review, funding applications, and other tasks that may be necessary to move the City closer to the goal established by the HRAP of establishing a navigation center to serve our unhoused community members now and in the future. Action on any preferred parking options will also begin, as the existing parking supply in the area is already facing challenges for neighbors and visitors to the current campus.

Because the Visioning Report is not a legislative document, it is not necessary to formally publish it or submit it to additional reviewing agencies. It will provide high-level guidance for future work by all engaged parties, and as those actions require land use or other reviews, they will be subject to standard public review processes.

Health in All Policies
In 2019, the City adopted a Health in All Policies strategy to help eliminate inequities in health and well-being and attain equity for all residents. The Visioning Report supports efforts that will lead to the creation of new housing, services, and shelter resources for people experiencing or at risk of homelessness, which will allow more of that population to achieve permanent housing stability. This outcome is consistent with promoting health and equity. The engagement of stakeholders with lived experience of homelessness also helps ensure that the Visioning Report is responsive to the needs of that population and can create impactful change, consistent with one of the key elements of the HiAP.

ENVIRONMENTAL REVIEW: The Coral Street Visioning Report creates no formal obligation on the part of the City and does not include any land use changes or development approvals. As such, this item is not a project as defined in the California Environmental Quality Act and does not require further environmental review. Future implementation steps that follow this report may require such environmental analysis at the time they are considered by decision making bodies.

19.5 FISCAL IMPACT: The preparation of the Visioning Report was funded by the homelessness response funding the City received in 2021 from the state. Next steps could include changes to existing General Plan Land Use Designations or Zoning in the project area, which will create costs based on the staff time involved in processing and analyzing those changes. Future development in the area is expected to be subsidized by state and federal grant funding sources and will likely also require spending by the City, both in terms of matching funds and in administrative costs. Residential development also typically generates costs for the City in terms of services that are not entirely off-set by increased property tax base. The City expends significant resources on homelessness response efforts. Homeless services such as those contemplated in the Visioning Report contribute to healthier, more stable community members and leads to improved housing situations, both of which can reduce costs to the City.

Prepared By:

Sarah Neuse
Senior Planner
Submitted By:

Lee Butler
Director of Planning and
Community Development
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. Coral Street Visioning Report

2. Planning Commission Agenda Materials of March 30, 2023

19.6 CORAL STREET

VISIONING REPORT

CORAL STREET HOUSING AND SERVICES

SANTA CRUZ, CA
2022-2023

19.7 CORAL STREET VISIONING REPORT
Cover Image Credits:

Charrette Sketch from Table 4
December 12th, 2022

19.8 01 1
02 11
03 45
05 55
31 04

INTRODUCTION AND EXISTING CONDITIONS

SERVICE PROVIDER ENGAGEMENT

AND CHARRETTE PROCESS

IMPLEMENTATION AND PHASING

APPENDIX
• COMMUNITY MEETING #1 PHOTOS
• COMMUNITY MEETING #1 TABLE SUMMARIES
• COMMUNITY MEETING #1 ONLINE RESPONSES
• COMMUNITY MEETING #2 PHOTOS
• COMMUNITY MEETING #2 DISCUSSION SUMMARY
• COMMUNITY MEETING #2 ONLINE INPUT

CORAL STREET VISION

TABLE OF CONTENTS

19.9 CORAL STREET VISIONING REPORT

19.10 INTRODUCTION AND

EXISTING CONDITIONS
01 The issue of homelessness and
the need for supportive services for the
unhoused community has become a
key issue in the City of Santa Cruz and
Santa Cruz County and has been the
subject of a large number of City and
County agendas in recent history.

In 2017, The City’s Homelessness
Coordinating Committee made 20
recommendations that were adopted by
the Santa Cruz City Council. One of the
“Long Horizon Solutions” (5+ years)
was to consider a “San Francisco
Navigation Center Model.” The
recommendation went on to “engage
in partner and community discussions
about a regional navigation center. This
is the gold standard: a one-stop facility
integrating rehabilitation, employment,
shelter and wrap-around services.”
1 19.11
2 CORAL STREET VISIONING REPORT
In 2018, Santa Cruz City
Council passed a motion to “support
the three-phase plan to achieve a
permanent homeless Navigation Center
in partnership with other jurisdictions
and service providers.”
Building on that motion, in
August of 2020, the City’s Community
Advisory Committee on Homelessness
(CACH) issued a Final Report and
Recommendations that included the
following recommendation:
“Envision Coral Street as a North
County homeless support and
housing navigation campus. As
mentioned above, Coral Street is
hosting one of the first sanctioned
safe sleeping zones in Santa Cruz.

Due to social distancing and shelter
in place orders, unsanctioned
encampments on Coral Street
and the adjacent railroad right
of ways were restructured and
camp residents were moved
into a managed camp and other
shelter beds. With that change in
environment and programming, an
opportunity arises to re-envision
Coral Street as the confluence of
homeless services, community
building and volunteer service in
North County and leverage the
industrial design aesthetic, railroad,
and businesses of the Harvey West
neighborhood to create a plan to
improve neighborhood compatibility
with homelessness services and
re-invigorate community pride in
the important social justice work
historically sited in the area.”
The Final Report was accepted by the
City Council.

In March of 2022, Santa
Cruz City Council approved the
Homelessness Response Action
Plan (HRAP), setting forth the City’s
values and centering the response
to homelessness on health, safety,
collaboration, transparency, economic
vitality, fiscal responsibility, practicality,
and resource stewardship. It also
summarized 5 key “Action Areas”
with goals established for each area.

In the area of “Permanent Affordable
and Supportive Housing,” a key goal
provides direction to “work with
partner agencies to deliver a plan for
Coral Street campus and navigation
center and acquire needed properties.”
The HRAP was approved on March 10,
2022.

In June of 2022, on the heels of
the HRAP approval, the City of Santa
Cruz issued a Request for Proposals
to organize and facilitate a charrette
process to inform the conceptual
design and development of a large,
multi-parcel planning project to provide
new/expanded housing and services
programs for people experiencing or
at-risk of homelessness. The goal of
the charrette process was to inform the
development of a navigation center and
supportive housing project on at least
one site in the project area.

19.12 INTRODUCTION AND EXISTING CONDITIONS
3 PROCESS
Through a variety of public
outreach strategies, service providers
and the general public have been
engaged to solicit input on this
proposed addition to the campus.

A focus group meeting provided
insight into the expanded resources
needed on campus as defined by the
service providers. A public outreach
meeting on December 12th, 2022,
gathered input from the greater
community of Santa Cruz on the overall
vision for the expanded campus.

Highlighting important considerations
in neighborhood context, program
ideas, and concerns, the general public
provided feedback to facilitators for
over an hour. An online survey was
also posted to the City of Santa Cruz’s
website calling for a response to
seventeen questions addressing each
discipline that was discussed during
the community outreach meeting.

Finally, meetings with both the
stakeholder group and the broader
community were held to review the
various development options that the
team developed in response to the
priorities expressed during the first
round of outreach.

The Visioning process, was
publicized on the City’s website,
through the City’s social media
channels, and through outreach
from service providers and the City’s
Homelessness Response Team,
ensuring a diverse and representative
group of City residents were able
to participate in the process. The
online survey that followed the first
community meeting, as well as the
in person and online components of
the second round of public outreach
were advertised via mailed notices to
addresses within 1,000 feet of the
study area. As the Visioning Report
was completed and reviewed by
the Planning Commission and City
Council, those public meetings were
advertised in the Santa Cruz Sentinel
and also via direct mailed notices to
the same 1,000 foot radius.

19.13 4

CORAL STREET VISIONING REPORT

PROJECT LOCATION
The Project site is intended
to build upon the Housing Matters
campus located a half mile North
of downtown Santa Cruz at the
intersection of Coral Street and River
Street. This has long been envisioned
as an area where additional housing
and services could be provided. The
Santa Cruz City Council has supported
the concept of a navigation center
along Coral Street, with expanded
shelter capacity and wraparound
services. Wraparound services
encompass resources provided in
addition to housing (such as mail
services, job training, and behavioral
health programs) that further enable
participants navigating from unhoused
toward stable, permanent rehousing.

Cabrillo highway abuts the
South boundary of the project area,
with River Street abutting the entire
East boundary of the project area. The
West project boundary is defined by
the Santa Cruz Beach Train corridor,
which runs along tracks that abut and
runs parallel to the entire Western
boundary of the project area. Railroad
crossing road infrastructure is currently
installed at the intersection of Coral
Street and the rail tracks crossing
Coral Street intermittently to allow for
trains passage. Coral Street bisects the
Project with two lanes of car travel.

Though space allows, there is currently
no on-street parking provided along
Coral Street.

Project Area

DOWNTOWN

BEACH/BOARDWALK

0.5 Mile Radius

0.25 Mile Radius

SANTA CRUZ CONTEXT

19.14 Project Area
I-G (General Industrial)
F-P (Floodplain District)
C-C (Community Commercial)
C (Thoroughfare Commercial)
I-G/PER (General Industrial/
Performance)
LAND USE 2030 CURRENT ZONING
IND (Industrial)
NA (Natural Areas)
C-M (Community Commercial)

INTRODUCTION AND EXISTING CONDITIONS
5 LAND USE AND ZONING
Current Land Use designations
and Zoning classifications are I
(Industrial) on parcels 125 Coral
Street, 133 Coral Street, 112 Coral
Street, 114 Coral Street, 116 Coral
Street, 118 Coral Street, and 133
Coral Street. These parcels are
classified as I-G (General Industrial) in
Zoning.

All other parcels on site abut
either Cabrillo highway or River Street
and are zoned C-C (Community
Commercial) with land use defined as
C-M (Community Commercial). These
parcels include 119 Coral Street, 109
Coral Street, 601 Coral Street, and
803 Coral Street.

The current Housing Matters
campus consists of City Owned Parcels,
Housing Matters owned Parcels, and
parcels Housing Matters is leasing.

City owned Parcels include three
parcels: 733 River Street, and two
parcels both identified as 125 Coral
Street. Housing Matters currently owns
801 River Street and 111 Coral Street.
116, 114, 112 Coral Street and 803
River street are currently leased by
Housing Matters. Three parcels in
the project area currently have no
affiliation with Housing Matters and
do not supported related program,
but have been considered as part of
this study for the purpose of long term
planning, and for consideration as
possible assets that may be purchased
in the future should the capacity of
the Housing Matters campus need to
expand further. These three parcels are
129 Coral Street, 118 Coral Street,
and 133 Fern Street.

19.15 6

CORAL STREET VISIONING REPORT
The intersection of River
Street and Cabrillo highway currently
accommodates seven lanes of North/
South Bound traffic on River Street,
and nine lanes of East/West bound
traffic on Cabrillo Highway. A crosswalk
runs perpendicular to River Street
on the South side of the intersection
connecting pedestrian traffic East
and West of River Street. A second
crosswalk runs North and South on the
West side of River Street, perpendicular
to Cabrillo highway connecting
pedestrian Traffic North and South of
Cabrillo Highway. No other crosswalks
are present at this intersection.

Housing Matters is currently
the largest service provider in the
entire city of Santa Cruz. The campus
is currently host to a variety of
transitional housing accommodations
for different clients within the homeless
population.
‘The Loft’ provides day services
and housing for individuals and
couples at various stages of rehousing.

Sleeping Cabin shelters consist of
prefabricated temporary shelters for
people acclimating to the first phase of
rehousing. Stays in the Sleeping Cabin
shelters can vary in length.

In the Northeast corner of

LAND OWNERSHIP
Project Area
City Owned
Housing Matters Owned
Housing Matters Leased
SITE CONTEXT *Privately Owned, No City or Service-Provider Control

FUTURE LOCATION OF
HARVEY WEST STUDIOS:

RECUPERATIVE CARE FACILITY,
120 STUDIO UNITS OF

PERMANENT SUPPORTIVE

HOUSING
DAY SERVICES BUILDING:

EMERGENCY SHELTER,

KITCHEN & DINING,

WORKSHOP, CHARGING

STATION, SHOWER AND BATH

TRAILER, FUTURE LOCATION

OF HYGIENE BAY

REBELE FAMILY

SHELTER, HOUSING

MATTERS OFFICES, HPHP

COUNTY MEDICAL CLINIC
7 UNITS OF STUDIO
& 1BD PERMANENT

SUPPORTIVE

HOUSING

SLEEPING CABIN

SHELTERS

RIVER STREET

SHELTER (CURRENTLY

CLOSED AND TO BE

DEMOLISHED)
125 CORAL STREET
*
*
*

19.16 INTRODUCTION AND EXISTING CONDITIONS
7 the same parcel, the Rebele Family
Housing Shelter provides 28 units
with capacity to host 90 individuals in
transitional housing with resources for
families.

An additional building known
as the ‘Harvey West Studios’ project
has been approved to host recuperative
care beds and medical offices on the
ground level with 120 supportive
housing units provided on upper
floors. Funding this project is still in
process. North of the Rebele Family
Shelter, Housing Matters maintains
three leases on 112, 114 and 116
Coral Street. Housing Matters will have
the opportunity to purchase each of
these parcels at the time of the lease
expiration.

DEFINITIONS
The following terms are used
frequently throughout this document.

This section provides clarification of
their specific definition and intended
use within the document.

1. Navigation Center – Also referred to
as a low-barrier navigation center. A
navigation center is a place where
people experiencing homelessness
can find immediate shelter and,
by entry, be provided with services
that will help them connect with
long-term housing options and
any other services they may need.

California Assembly Bill 101 defines
a navigation center as a “housingfirst, low-barrier, temporary, serviceenriched shelter focused on helping homeless individuals and families to
quickly obtain permanent housing.

Low barrier includes best practices
to reduce barriers to entry, such as
allowing partners, pets, storage of
personal items, and privacy. (Gov.

Code Sec. 65660)”

2. Shelter – Shelter is short term
accommodation up to 6 months.

From California Health and Safety
Code 50801 “Emergency shelter”
means housing with minimal
supportive services for homeless
persons that is limited to occupancy
of six months or less by a homeless
person. No individual or household
may be denied emergency shelter
because of an inability to pay.

Defined in Health and Safety Code
Section 50801.

19.17 8

CORAL STREET VISIONING REPORT

3. Sleeping Cabins – small shelters for
individuals or couples that provide
space for sleeping and storage. No
plumbing is included and occupants
are expected to utilize communal
facilities for daily activities. As used
in this document, this term overlaps
with a few different terms found
in the California Building Code
Appendix P, including “Dependent
Unit,” and “Emergency Sleeping
Cabin.”
a. Dependent Unit. Emergency
housing not equipped with a
kitchen area, toilet, and sewage
disposal system. Recreational
vehicles that are not selfcontained and without utility service connections shall be
considered dependent units.
b. Emergency Sleeping Cabin.

Relocatable hard-sided structure
constructed in accordance with
this appendix, which may be
occupied only for emergency
housing if allowed by the
enforcing agency.

4. Supportive Housing – also called
permanent supportive housing or
PSH. Supportive housing is longterm housing for people with needs for on-going support that could range
from case management support to
recuperative care and medical or
mental health support.

From California Government Code
Section 65582 - Supportive
housing – means housing with
no limit on length of stay, that is
occupied by the target population,
and that is linked to an on site
or offsite service that assists the
supportive housing resident in
retaining the housing, improving
his or her health status, and
maximizing his or her ability to live
and, when possible, work in the
community.

5. Target Population – as used in
this report, a target population
represents a specific demographic
group in need of services or at risk
of experiencing homelessness.

From California Government Code
Section 65582- Target population
means persons with low incomes
who have one or more disabilities,
including mental illness, HIV or
AIDS, substance abuse, or other
chronic health condition, or
individuals eligible for services
provided pursuant to the Lanterman
Developmental Disabilities Services
Act (Division 4.5 (commencing with
Section 4500) of the Welfare and
Institutions Code) and may include,
among other populations, adults,
emancipated minors, families with
children, elderly persons, young
adults aging out of the foster care
system, individuals exiting from
institutional settings, veterans, and
homeless people.

6. Tiny Homes – small dwellings that
may or may not be on wheels and
easily transported. They include
a full set of habitability features
including space for sleeping, eating,
food preparation, sanitation, and
bathing. Typically suitable for an
individual or couple. Formerly
known as a “Park Trailer.”
From California Health and Safety
Code 18009.3: “Park trailer”
means a trailer designed for human

19.18 INTRODUCTION AND EXISTING CONDITIONS
9 habitation for recreational or
seasonal use only, that meets all of
the following requirements:
(1) It contains 400 square feet
or less of gross floor area,
excluding loft area space if
that loft area space meets the
requirements of subdivision (b)
and Section 18033. It may not
exceed 14 feet in width at the
maximum horizontal projection.
(2) It is built upon a single chassis.
(3) It may only be transported
upon the public highways with
a permit issued pursuant to
Section 35780 of the Vehicle
Code.

7. Transitional Housing – longerterm housing that is not permanent housing. Occupancy typically
lasts from a few months up to two
years, and serves people who are
recovering from an experience with
homelessness. Transitional housing
provides an opportunity to receive
some supportive services while
preparing to locate permanent
housing. From California Health and
Safety Code 50801 “Transitional
housing” means housing with
supportive services for up to 24
months that is exclusively designated
and targeted for recently homeless
persons. Transitional housing
includes self-sufficiency development
services, with the ultimate goal of
moving recently homeless persons
to permanent housing as quickly
as possible, and limits rents and
service fees to an ability-to-pay
formula reasonably consistent with
the United States Department of
Housing and Urban Development’s
requirements for subsidized housing
for low-income persons. Rents and
service fees paid for transitional
housing may be reserved, in whole
or in part, to assist residents in
moving to permanent housing.

8. Wraparound Services – as used in
this document, wrap-around services
are supportive services provided to
a person or household transitioning
from homelessness to housing which
extend from the time the household
is identified as being in need of
services, through the transition
to shelter, and then to permanent
housing, and which remain in place
for some time following residency in
permanent housing. Wrap-around
services ensure the people remain
connected to support and caring
team members as they navigate all
aspects of the transition into housing
and stability. This term is not defined
in state law.

19.19 10

CORAL STREET VISIONING REPORT

19.20 11
Outreach work began with a
service provider focus group on October
26th, 2022. A kickoff meeting was
held to help set the general direction
for the project. This meeting included
representatives from the City of Santa
Cruz, the County of Santa Cruz,
Housing Matters, Dientes Community
Dental Care, Homeless Garden project,
Encompass Community Services, and
Front Street Incorporated.

The focus group discussed
specific physical resources and
programs, and engaged in determining
what other parties could help build
upon the data gathered.
02 SERVICE PROVIDER ENGAGEMENT

AND CHARRETTE PROCESS

19.21 12

CORAL STREET VISIONING REPORT
Front Street Incorporated
provides mental health treatment and
housing services. In Santa Cruz, Front
Street currently provides emergency
housing, permanent housing,
vocational training, socialization
services, and substance use recovery
programs at three separate locations.

Treatment focuses on a holistic,
individual centered approach to
wellness.

Encompass Community Services
is a California 501(C)(3) Non-forProfit corporation providing a variety of community services. Early education,
childcare, housing, counseling,
behavioral health, substance use
recovery, healthcare, financial services,
and job training are administered
through a variety of programs.

Encompass is currently the largest
provider of Health and Human Services
in Santa Cruz County.

The Homeless Garden Project
offers job training to the homeless
population through a variety of
agriculture based professional
development programs, as well
as payed positions. The program
collaborates with Housing Matters as
part of the current services offered at
the Housing Matters campus.

All together, these organizations
(or similar ones) will supply insights
from the current services they provide
to the community, as well as their
future goals as organizations, to play
an invaluable role in this visioning
process to help foster an expanded,
transformative campus.

SERVICE PROVIDER FOCUS GROUP

PARTICIPANTS
The City of Santa Cruz is
currently focused on upholding their
three year Homelessness Response
Plan written in 2022. In action, the
city is seeking to build partnerships
and capacity, care and stewardship,
improved public safety, and permanent
affordable and supportive housing to
address the issue of homelessness.

The County of Santa Cruz
currently manages a variety of funding
sources to assist with efforts on
issues such as health, mental health,
substance abuse, and homelessness
within the County’s jurisdiction. Within
the County of Santa Cruz, the Human
Services Department and Health
Services Agency are two separate
entities with directors that report to the
County Administrative Officer.

Housing Matters currently
provides a variety of basic food,
shelter, and healthcare resources to
people experiencing homelessness in
Santa Cruz. Going forward, Housing
Matters is looking to collaborate with
new partners to add services while
expanding the capacity of services
already provided within their Coral
Street Campus. Housing Matters
primary mission is to partner with
individuals and families to create
pathways out of their homelessness
into permanent housing.

Dientes offers oral health and
education services to low income
children and adults in both Santa Cruz
and Watsonville. Dientes currently
hosts Outreach clinics to service the
homeless population at the Housing
Matters campus on Coral Street.

19.22 SERVICE PROVIDER ENGAGEMENT AND CHARRETTE PROCESS 13 SERVICE PROVIDER MEETING #1

ENGAGEMENT AND INPUT
The first discussion with Service
Providers took place in a Zoom meeting
format, and was specifically designed
to request input on key topics and
programs that could be considered as
future uses within the project area.

One of the top priorities that
emerged was permanent supportive
housing (PSH). Housing Matters
is looking to various resources to
fund additional housing for people
who currently experience or are at
risk of experiencing homelessness.

A forthcoming studio project for
those who are experiencing chronic
homelessness will provide additional
PSH units, but additional housing
capacity is still needed throughout the
region.

The Santa Cruz region also
needs further capacity in transitional
housing to support stability for people
on the path to housing, as well as more
permanent affordable housing for very
low income individuals.

Following permanent and
transitional housing, the meeting also
called for the expansion of shelter
capacity and wrap around services.

For example, the emergency shelter on
campus is in need of more space to
shelter people in a warming center, as
well as day use spaces open to those
who are not currently in the shelter.

Accommodations for pets would
also help the facility to reach more
members of the client population.

Additional private spaces for
case management needs and mail
services are considered pivotal in
expanding and adding new services
within the addition of a navigation
center.

Skill development spaces (such
as computer labs and classrooms),
additional staff parking and a shared
multi-purpose space for services and
gatherings open to those in the general

19.23 14

CORAL STREET VISIONING REPORT
community were all discussed.

Representatives of the Homeless
Persons Health Project stated the need
for a larger accessible clinic space.

Specific clinic facilities requested
include 3 exam rooms for a type
1 provider and a 340B pharmacy
with additional space and storage.

If integrated with behavioral health
services, it was recommended this could
be expanded to as many as 20 exam
rooms with additional private spaces
for case management. A medical detox
facility was also requested as a potential
addition to the clinic program.

The development of additional
hygiene facilities was proposed as
another facet that may be further
developed. Bathrooms, showers,
laundry, clothing exchanges, and
the addition of a haircut booth were
all proposed as components of new
facilities on site.

Extending beyond the site,
infrastructure for transit and
accessibility to the rest of Santa Cruz
was discussed. The development of a
pedestrian over-crossing connecting
to the nearby levee open space on the
other side of Highway 9 could also
connect to a future affordable housing
site.

The discussion concluded with
the focus group determining several
long term goals the master plan process
should help achieve:
• Campus improvements should
enable service providers to
secure funding resources for
additional property acquisition,
facility construction, and ongoing
operations.
• The improvements should maximize
the highest and best use of the
campus’ limited land resources.
• The campus should consider
housing, behavioral health
services, housing and employment
navigation, trauma informed care,
and partnerships with transitional
employment to ensure people
working have shelter.

The group insisted gathering input
from the unhoused population should
remain an essential dimension of any
further development.

Suggestions for outdoor areas
consisted of green space, garden
space, open space amenities, outdoor
charging stations, and storage.

Throughout the meeting a
variety of other program ideas also
came up as potential additions beyond
these categories. A Community kitchen,
multipurpose room, and computer
lab were all mentioned as facilities
that could be provided in addition to
housing.

COMMUNITY MEETING #1

COMMUNITY CHARRETTE
A community outreach
charrette took place in person at the
London Nelson Community Center
on December 12th, 2022 with
approximately sixty participants who
included current service providers,
current and former guests of the
Housing Matters campus, residential
and business-owner neighbors of the
site, and members of the broader Santa
Cruz community.

The meeting opened with an
overview of the project, explaining the
process and time line to create a final
Visioning Report by April 2023, with
one of the charrette’s primary goals
being the gathering of community
feedback, general concerns, ideas for
program elements, and general features

19.24 SERVICE PROVIDER ENGAGEMENT AND CHARRETTE PROCESS 15 organizations that could be engaged to
provide services on site. Urban Design
focused on the overall cohesion people
wanted to create on campus.

Each table was set with an
aerial map of the project area showing
parcel boundaries, and prints of
the four typologies described in the
presentation, printed at the same
scale as the project area. Easels with
large notepads were provided with
markers, pens, and pencils, and postit note pads. A printed list of potential program ideas and discussion topics
was also provided.

Discussion at individual tables
was recorded on the large notepads by
facilitators. Individual group members
were also asked to write any further
comments, concerns, or ideas on
individual post-it notes and apply on
top of the enlarged copy of the site
plan present at each table.
the community would like to see be a
part of potential future plans for the
area.

Four project typologies,
described in more detail and illustrated
on the following pages, were presented
to explain the different scale and
program types that could potentially
occur one day as a part of a future
project.

Following the presentation,
participants were asked to voice their
ideas and concerns for the new Coral
Street facility, with the discussion led
by facilitators representing four primary
topic areas: Architecture and Land use,
Circulation, Services, Urban Design.

Architecture and land use
focused on the physical placement and
design of potential buildings on the site.

Circulation focused on how pedestrians
and cars move both within and around
the campus study area. Services
focused on the social programs and

19.25 16

CORAL STREET VISIONING REPORT

NAVIGATION CENTER
This concept for one of Salvation
Army’s Navigation Centers was to be
located on a 11,250 sf (0.26 acres) site
in downtown San Francisco, CA, providing
125 beds in a ‘short term shelter’ -
providing for stays up to six months in
length. The building also included a
community dining space, assessment
room, meeting room, offices for case
management, and storage space for
client’s personal belongings.

TRANSITIONAL HOUSING
Also referred to as a long term
shelter, this Bridge of Hope project is
located on a 9,000 sf (0.21 acres) site
in Richmond, CA. The facility provides
26 beds for long term shelter, 4000 sf
open space, reception area, laundromat,
management offices, seating/lounge areas,
and outdoor play equipment.

PERMANENT SUPPORTIVE HOUSING
Villas on the Park is a six floor
Permanent Supportive Housing complex
located in downtown San Jose, CA. The
facility is located on a 15,444 sf (0.35
acre) site and consists of 84 units of
Permanent Supportive Housing. Of these,
78 units are studios, 5 are interim housing
studios, and 1 unit has two bedrooms
designated for the building manager.

The facility provides a community room,
management offices, flex spaces, mail
services, bike storage, rooftop lounge and
garden, and landscaped courtyards.

TINY HOMES
The tiny home village is a proposal
for a 10,000 sf (0.24 acre) site in
Hayward, CA. The facility provides seven
tiny home units and 2,450 sf of open
space. While no services are provided on
site, the facility is designed with the intent
of being located adjacent to services.

19.26 SERVICE PROVIDER ENGAGEMENT AND CHARRETTE PROCESS 17 Following the brainstorming
session, one representative from each
table addressed the entire room to
present their key takeaways their
table had come up with through their
respective discussions. The following
points reflect the key takeaways
articulated.

Table 1 discussed revamping
Coral Street with the possible
construction of a Parking structure
integrated with bathrooms and staff
parking, the addition of a community
garden, and accessible legal services.

The Tannery was also discussed as
a resource for public art that can
and should be leveraged—The table
suggested having a ‘First Friday’ art
event at the Tannery.

Table 2 discussed creating
additional parking for staff, public
bathrooms and additional/Expanded
services and spaces for HPHP—“HPHP
is 1/8 the size of what it needs to be”
and recommended the addition of a
grocery store: “anything to help combat
the food desert situation”.

Table 3 discussed a desire to create a
Community ‘Feel’ distinctly different
than a Commercial ‘Feel’; with lots
and lots of Outdoor Gathering spots.

The table also highlighted training
programs as a key program feature to
include: “Finding ways to contribute to
the wider community”. An additional
concern was raised for keeping cars
out of the “main part” of the Housing
Matters campus and reducing vehicular
traffic along Coral Street.

Table 4 emphasized there
should be extended hours for all
services. In physical design, everything
down to architectural design should be
thought out with all design carefully
considered to be ADA accessible.

Additionally, new buildings should not
be “stark” or “bulky.” If possible, public
art should be integrated with site
design for an outdoor space, with an
“interactive music feature” proposed as
one possible idea.

Table 5 proposed the addition
of safe storage spaces for people to
store their belongings while visiting the
campus—regardless of the length of
time they are staying on campus (e.g.,
People staying on a long term basis vs.
people staying for the night vs. people
staying for an afternoon, etc.)
The table also suggested closing Coral
Street to traffic to create a pedestrian
friendly space, providing amenities/
meeting spaces for the mingling of
housed and unhoused members of the
community, and a shuttle to circulate
people to and from the campus to off
site services and other parts of town.

The table also expressed concern with
a lack of spaces in which outside
visitors felt welcome on the Housing
Matters campus currently, as well as
spaces in which unhoused individuals
feel welcome in the community beyond
campus boundaries.

London Nelson Community Center
Charrette Table Layout
1 8
[PRESENTATION AREA]
2 7
3 6
4 5

19.27 18

CORAL STREET VISIONING REPORT
Table 6 discussed maximizing
the development potential of the site
through a variety of means. Through
height and density; the group felt there
was a consensus that they should try
to maximize both as much as possible
in the addition of new structures. In
other program, an expansion of the
clinic was proposed both in the scale
of current services as well as the type
of services which are provided. Table
6 also suggested re-evaluating parking
to determine “Where and how much”
would be needed for the new campus.

In circulation, Table 6 suggested
closing Coral Street (Or a portion of)
to vehicle traffic; allow a pedestrian
space to take over this area instead.

Alternatively, the implementation of
a cul de sac that could also serve for
activities, etc. was recommended.

Table 7 focused their discussion
on the addition of a Navigation Center:
“Not an entire building; but maybe
just a floor to help people enroll in
benefits as needed—This facility could
be multi-functional—Maybe used
for other purposes as well as benefit
enrollment.” Additional program
discussion suggested a Children’s play
area would be a great addition for all
the families on the campus.

Table 8 differed from other
groups, specifically emphasizing they
were strongly opposed to closing Coral
Street and felt that closing the street
would trap current residents. “Nobody
wants to be stranded here. Especially
at night.”
The table also highlighted that
the Levee was once a nice feature of
the neighborhood and it would be great
to see it come back as part of the new
plan of the neighborhood.

Following the individual table
discussions and summary reports,
several question were raised by
participants in a closing Q&A session
as topics that should be investigated
further:
• What population is being served?
• What are the specific demographics
of the shelter in terms of age,
gender, companionship, families vs.
single vs. codependent, etc.
• What is the input of the unhoused
community?
• How can the site be developed
to accommodate community
engagement at the street level and
welcome the unhoused ‘Outside the
gate’ as well as in the community?

VISUAL PREFERENCE SURVEY
A “visual preference survey”
was also conducted as a part of the
first community meeting, participants
were asked to add dots to two boards
mounted to the wall at the front of the
room to provide input on architecture
styles and urban design concepts that
they either favored or opposed. Green
and Blue dots represented a positive
opinion of the image tagged while red
and yellow dots reflected a negative
opinion of the image tagged.

Following the conclusion of
the first community meeting, the
City of Santa Cruz posted a follow
up survey online with the same
discussion questions pertaining to the
four topic areas. A complete record of
feedback gathered from the Community
Charrette and the online survey can be
found in the Appendix (Section 5).

19.28 SERVICE PROVIDER ENGAGEMENT AND CHARRETTE PROCESS 19 On Architectural Character
participants favored Traditional,
Craftsman, and Mission Style; with
Traditional Influence ranking as the
most favorable. Contemporary and
Agrarian Influence received primarily
negative reviews.

19.29 20

CORAL STREET VISIONING REPORT
On Openspace/Streetscape,
participants favored Community
Gardens, Active Play Areas, and Urban
Pedestrian Passages; with Community
Gardens ranking most favorably.

Landscaped Pedestrian Passages,
Protected Bike-ways, and Wide
sidewalks all received negative reviews.

19.30

SERVICE PROVIDER ENGAGEMENT AND CHARRETTE PROCESS
21 Both service providers and
community members focused on
discussion of transportation and
accessibility with concern for road
improvements and better connection
between neighborhood and campus.

Transportation discussions took
place in a much broader sense within
community table discussions. Shuttles,
bikes, and walking were discussed as
modes of transportation, while lighting
and bike-lanes were discussed as
infrastructure improvements and the
addition of pedestrian bridges and
emergency call boxes to increase the
general sense of safety in the area.

The same process of generating
word clouds was repeated for each
topic area.

Following the meeting, all of the
recorded feedback was tallied based
on the total occurrences of words
throughout the evening.

The result was an overwhelming
call for further services to be
provided on site, closely followed by
transportation and walkability. Health,
food, career, hygiene, housing, and
safety were the next most frequently
mentioned topics.

The emphasis in discussions
between community members
correlates with concerns raised in the
first meeting with service providers
discussing improvements on campus in
terms of the growth and support of the
existing services provided on campus.

SERVICES

TRANSPORTATION

WALKABILITY
HEALTH

CHILDCARE

BUSINESS

STORAGE
TECH

GARDENS RECREATION

EDUCATION
PETS
FOOD

SEATING
CAREER

HYGIENE

HOUSING

SAFETY COMMUNITY

OUTSIDE

19.31 22

CORAL STREET VISIONING REPORT
Architecture and Land Use focus
groups voiced a strong interest with
furthering a sense of Community on
Campus and providing further services
and programs. Various program ideas
were suggested for ways these goals
might be achieved. A common thread
suggested people wanted to create a
semipublic neighborhood gathering
space akin to a coffee shop or brewery.

Additional program ideas focused on
spaces for recreational classes as well
as further rehabilitation programs.
• ‘Community’ came up time and
time again in the demand for
creating a campus with a better
connection with the surrounding
context. People asked for the
physical building design to match
the surrounding neighborhood; and

PARKING

PROGRAM HOUSING
COFFEE
SHOP
PUBLIC
ACCESS

WELCOMING

COMMUNITY

SERVICES
provide shared space between the
public and clients.
• ‘Community also came up as a
descriptor of specific types of
facilities internal to the campus.
(e.g., ‘Community Kitchen’ and
‘Community Garden’)
• Physical design prescribed was
often ‘Open’ or public. Terms
describing the exterior included:
‘Community gathering space’, ‘town
square feel’, and ‘Neighborhood
feel; cars should stay at outer edges
of the site’.
• ‘Coffee Shop’ was repeatedly stated
as a semi-public program that
people thought might create a link
between the general public and
clients living on campus.

19.32 SERVICE PROVIDER ENGAGEMENT AND CHARRETTE PROCESS 23 Parking was by far the largest
concern among all Circulation topics.

Concerns arose for providing adequate
and safe parking facilities for both staff
and clients, along with concerns for
respecting the overall neighborhood.

Improved pedestrian access was
also voiced as a major concern with
particular focus with the intersection
of Cabrillo Highway and River Street;
abutting the southeast corner of the
current campus. Increased mobility
accommodating a variety of modes,
and the addition of a shuttle that could
circulate clients between the different
neighborhoods of Santa Cruz was also
suggested.
• Staff parking was the greatest
demanded parking program.
• Vehicle safety emphasized,

ACCESS

HIGHWAY

CONCERNS
BIKE
ADA

EMERGENCY

PARKING

PEDESTRIAN

CLOSURE
BRIDGE
protecting staff and their property
on campus.
• The accessibility discussion
highlighted a demand for ‘pickup/
drop off’ spaces near entrances,
and a shuttle to move people to and
from services on campus.
• The presence of too many cars
came up as a concern aesthetically
for the neighborhood, as a safety
concern regarding emergency
vehicle access to the site, and
a public safety concern for
pedestrians circulating across
roads: specifically Cabrillo Highway,
River Street, and Coral Street.

19.33 24

CORAL STREET VISIONING REPORT
The most frequently used word
during the Services discussion was
“More”. This word guided the majority
of discussions in talking about
increasing the capacity of the existing
services provided on campus. Of
these, furthering Health and Hygiene
resources were major priorities that
came up repeatedly.
• ‘More’ came up in the context
of expanded staff and services.
‘Multiple nonprofit providers from
multiple cultures to allow choice’,
‘More on demand SUD/MAT’, ‘More
dental/Vision’, ‘Additional hours
for showers and laundry services’
Additional services were suggested
to be added. ‘Addiction Services’,
‘Pet Services’, ‘Childcare services’
• ‘More’ also came up in the context
of expanded physical infrastructure

MORE
HEALTH

HOUSING

SHOWERS
MENTAL

STORAGE

KITCHEN
PUBLIC

LAUNDRY

COMPUTER
for campus. ‘More affordable
housing’, ‘More shelters’, ‘More
Charging Spaces’, and ‘More and
More Showers’.
• Many services centered around
providing domestic amenity to
clients. ‘Kitchen, cooking facilities,
clothing lines’, ‘Computer labs/
Access to wifi’, ‘Laundromat’,
‘Storage’, and ‘Hygiene’.

19.34 SERVICE PROVIDER ENGAGEMENT AND CHARRETTE PROCESS 25 The Urban Design discussion focused
in large part on generating a more
welcoming campus for both the
Community on site, as well as the
surrounding neighborhood. The
intersection of River Street and Cabrillo
was identified as a major problem area/
obstacle to these improvements. Many
people described it as a ‘Eye Sore’ and
a major inhibitor to connectivity with
the rest of the neighborhood.
• Pedestrian circulation came up as
a major concern in urban design.

Overwhelmingly, people made clear
they want open, well lit, outdoor
spaces for both comfort and safety.
‘Safe connections between site and
adjacent neighborhoods’, ‘Well
lit space for safety; creating an
open layout’, ‘Pedestrian streets -
European streets.’, ‘Limit fences’,
‘Plaza’, etc.

OUTDOOR
GARDEN

SECURITY

TANNERY

LIGHTING
SAFETY
PLAY
TREES
PUBLIC

COMMUNITY
• Outdoor space and utilities catering
to both pass times and events with
low or no admission requirement.
‘Children’s play turf’, ‘Pickleball
Courts’, ‘Outdoor meeting
space’ ‘Outdoor movie night’,
‘Designated smoking spaces’,
‘dog park’, ‘Labyrinth’, ‘charging
spaces’, ‘Outdoor heaters’, ‘Shade
structures’.
• Security was used to describe both
active and passive safety measures
improvements both in and around
campus. ‘Security trained and
dedicated to this area’ actively, and
passively: ‘No Nooks and Crannies’,
‘Well Lit spaces’
• Security was described as a utility.
‘Secure charging spaces’, ‘Secure
exterior storage’,

19.35

26 CORAL STREET VISIONING REPORT
The results of the online survey
that followed the first community
meeting was also tallied based on the
total occurrences of words throughout
the evening. Shared areas of concern
between the Charrette and online
forums placed a heavy emphasis on
Circulation and Services.

A major insight provided by
the online data was an emphasis on
including Santa Cruz Rehearsal Studios
as a voice in the design process.

An SCRS owner participated in the
initial charrette, and SCRS received
heightened emphasis in the online
responses.

In total, Santa Cruz Recording
Studios was the most mentioned
subject in the online forum, with a total
of 340 mentions. Engagement with
this business will play an important
role in the future development of
the Coral Street Campus. Given this
overwhelming response, further
outreach to neighboring businesses
is recommended as a next step of
community engagement at the onset of
the process to initiate any future land
use changes or to develop projects.

The following page presents
the results of the online survey, broken
down by topic area.

A complete record of feedback
gathered from the online survey can be
found in the Appendix (Section 5).

SCRS

PARKING

SERVICES

BUSINESS

GREEN SPACE
PUBLIC

HOUSING
SAFETY

LIGHTING

TRANSIT

WALKWAY
BIKE

HEALTHCARE
DRUG
MENTAL

COMMUNITY
ART

MUSIC LOCAL

ACCESSIBILITY

19.36 SERVICE PROVIDER ENGAGEMENT AND CHARRETTE PROCESS 27 ARCHITECTURE AND LAND USE

CIRCULATION
The Online survey showed a
high correlation with the charrette
process in the area of Architecture
and Land Use, with four of the five
top areas of concern remaining
consistently discussed. These areas
were Community, Services, Parking,
and Housing.

In Circulation, modes of
transportation dominated the
conversation with bikes, parking, and
accessibility remaining prime areas
of discussion. Parking consistently
remained the most discussed topic in
both the charrette and online forum.

!
"!
#

URBAN DESIGN

SERVICES
Lighting remained the most
discussed topic in Urban Design.

Trees remained consistent as a
highly discussed topic. In difference,
Safety and Security emerged as more
prominently discussed topics in the
Online forum.

Public, Mental and Housing
services were repeated areas of
discussion in the online forum for
Services. Reoccurring words such as
‘Drug’ and ‘Substance’ online may
point to the need for greater services
allocated for substance abuse recovery
on campus.

19.37 28

CORAL STREET VISIONING REPORT
SERVICE PROVIDER MEETING #2

REVIEW OF CONCEPTS
Data and input from the first
service provider meeting and the
community charrette informed a
series of conceptual studies for the
opportunity sites within and around
the current Housing Matters campus.

These studies were first presented to
the service provider group, and were
then presented to the general public
for an additional round of feedback.

The final versions of these conceptual
studies are presented in the following
section.

The service provider meeting
highlighted the need to consider the
real life logistics of developing any
of these possible concepts for the
various sites. Funding came up as an
initial topic of discussion, with general
agreement that the development
of a navigation center should be
prioritized. In addition, safe and
sufficient parking for both providers
and visitors was voiced as an issue
with the immediate site that would
need to take priority in any new design
concept. Another key element that
came up across multiple topics was
that ADA accessibility needs to be a
key consideration in any proposal that
moves forward.

Service providers also
encouraged the project team to look
at design options for the entire project
area, including parcels beyond those
currently owned by Housing Matters.

This approach was meant to explore
the larger context of the Coral Street
area and consider long range planning.

Through this process, providers wanted
to foster a variety of options at different
scales of addition and renovation
that could all remain compatible with
the context and community around
campus. Incrementally, these different
solutions could be tailored to specific
campus growth should funding arise
and additional land be acquired.

Additional discussion proposed
adding commercial space within
the campus that could be leased
out to provide functional uses for
local residents as well as the larger
community, provide further funding
for the campus, or potentially foster
new partnership programs between
local businesses, the surrounding
community, and the campus. This topic
of leasing space rolled into a larger
call for creating spaces welcoming to
all members of the community. Both
within and beyond commercial leases,
service providers emphasized wanting
to create comfortable environments
enabling socialization and commingling
akin to ‘third places’ such as coffee
shops and public plazas.

19.38 SERVICE PROVIDER ENGAGEMENT AND CHARRETTE PROCESS 29 COMMUNITY MEETING #2

COMMUNITY FEEDBACK
From 6:00-7:30 pm on February
6, 2023, a second Community
Outreach Meeting was held, also at
London Nelson Community Center in
Santa Cruz, CA.

City staff kicked off the meeting
with a general summary of goals for the
Coral Street campus project, along with
the steps that had already been taken
to gather public feedback. Findings
from these different methods of public
outreach were presented to showcase
key takeaways that had already been
identified.

Site specific information was
presented with a breakdown of property
ownership and the existing resources
within and around the Housing Matters
campus. The key opportunity sites
and future opportunity sites were then
presented as potential areas of growth
for the campus.

The typology case studies were
again presented as a refresher to give
an idea of scale and type of facilities
that have previously been employed for
similar purposes in providing housing.

Examples included a navigation center,
a transitional housing project, a
permanent supportive housing project,
and a tiny home project.

Finally, the conceptual studies
were presented to describe different
building type concepts for each key
opportunity site, followed by concepts
for the future opportunity sites.

Concepts were also presented to show
possibilities for improvements to the
public realm.

The presentation concluded with
City staff soliciting additional feedback
from the public audience in attendance
in an open forum format by presenting
a series of four questions. Members of

19.39 30

CORAL STREET VISIONING REPORT
the audience posed questions of their
own and gave comments on a variety
of topics related to the current Housing
Matters campus, the surrounding
conditions, and the conceptual studies.

Discussing current issues
on site, several individuals brought
up concerns with Parking. Several
comments highlighted the build up
of cars and debris on Coral Street
and surrounding roads as a major
problem preventing safe pedestrian
and vehicular access not only to the
site. Parking was also described as
being mismanaged, with vehicles often
parked in ‘No Parking’ areas of streets,
occupying parking spaces designated
for tenants of neighboring homes
and apartments, and creating unsafe
conditions.

Accessibility and safety also
came up as further areas of concern.

Cars and encampments were described
as creating conditions that were
hazardous near the site and often
forced people to take undesirable and
unsafe methods of travel circulating
to, from, and around campus.

Further discussion urged the city to
take additional steps in pedestrian
improvements. Individuals also voiced
concern for the well being of local
business, describing the conditions
around campus as creating conditions
undesirable for both retail and
apartment leasing. Several testimonies
highlighted episodes of hostility and
conflict experienced by local business
owners. Other individuals raised
concerns over the use of a business’
current location as a proposed
future location for one of the test fits
presented.

Following the open forum,
City staff concluded the discussion by
soliciting further feedback at one of the
four Notepad stations set up around
the edge of the room. Each station was
equipped with a large notepad and a
parcel map of the Coral Street Campus
area with parcel ownership information
and staffed by a member of the project
team who recorded feedback while
having discussions with meeting
participants.

After the meeting, the four
questions used to guide the discussion
were made available in an online
survey format on the City of Santa
Cruz’s website. A complete record of
feedback gathered both at the second
community meeting and from the
second online survey can be found in
the Appendix (Section 5).

19.40 31
The series of hypothetical
development concepts (and subsequent
revisions) described in the following
section were designed taking into
account the many layers of feedback
received over the multiple rounds of
service provider and community input
described in the previous section. Often
referred to as “test fits,” or “capacity
studies,” these concepts are intended
to serve as representations of what
could occur one day on these sites,
and to provide an order of magnitude
of building square footage, number of
units, and number of parking spaces,
under certain assumptions, that could
potentially fit on the opportunity sites.

They are purely conceptual in nature
and do not represent any actual
projects or designs for these parcels.
03 CORAL STREET VISION

19.41 32

CORAL STREET VISIONING REPORT

19.42 CORAL STREET VISION
33 KEY SITE HOUSING MATTERS CAMPUS

PROJECT AREA
Key opportunity sites highlight
areas already within the current (or
future) Housing Matters campus
capable of supporting future growth.

These sites consist of leased spaces
with the option to purchase at 112-
116 Coral Street, the City owned
parcel at 125 Coral Street, and the site
of the former River Street Shelter, south
of the Rebele Family Housing Shelter.

Responding to input from focus group
and community outreach meetings,
and online surveys, a variety of
program options are proposed on these
sites.

These programs are meant
to showcase several maximum yield
alternatives that may be applied
independently or in tandem to expand
the Housing Matters campus as
funding and/or interest arise.
“Programmable space” is
envisioned as space that could host
a variety of potential future services,
and is a measured area meant to be
both flexible and divisible as needed
to accommodate the different needs
of independent service providers on
campus.

SITE 2: RIVER STREET SHELTER
SITE 1: 125 CORAL STREET
SITE 3: 112-116 CORAL STREET

KEY OPPORTUNITY SITES

19.43 34

CORAL STREET VISIONING REPORT
Test fits for 125 Coral Street
looked at a variety of programs with a
focus on providing residential units in
mixed-use configurations in combination
with different types of services.

In all of the options presented
here, it is assumed that the buildings
will be built to the practical maximum
height that wood construction allows
(four or five stories of wood, which may
be constructed on top of one or two
lower level floors of concrete), as land
is limited, in particular where these
uses can integrate with existing service
providers. This building type (“podium
construction”) is currently the most
common construction type for these
projects and is contemplated for test fits
on several other sites on the pages that
follow.

Option 1 accommodates
1,400 sf of lobby space, 2,400 sf of
programmable space, and 33 parking
spaces on the ground floor. On the
Upper Levels 13,750 sf is provided for
residential units per floor.

Option 2 accommodates 2,200
sf lobby space, 4,200 sf programmable
space, and 7,100 sf residential space
on the ground floor. Upper levels provide
14,250 sf of residential units per floor.

Option 3 provides 3,000 sf lobby
space and 12,000 sf programmable
space on the ground floor. On upper
floors, 13,800 sf is allocated per floor for
residential units.

Option 4 provides 2,000 sf lobby,
3,000 sf programmable space, 8,000
sf for a navigation center and 11 surface
parking spaces on the ground floor.

The second level provides 11,200 sf
additional space for Navigation Center
and 5,500 sf of programmable space.

On each upper floor thereafter, 13,800
sf is designated for residential units.

In total this option provides 19,200 sf
OPTION 1
Ground level Upper levels
OPTION 2
Ground level Upper levels
125 CORAL STREET

RESIDENTIAL UNITS / LOBBIES

PROGRAMMABLE SPACE

NAVIGATION CENTER

PARKING

UTILITIES

19.44 CORAL STREET VISION
35 Navigation Center with 17,500 sf of
programmable space and up to 69,000
sf of residential units on five floors.

Alternatively, Option 4.1
designates the third floor as 16,700
sf of integrated County health center
space, such as HPHP and behavioral
health. In total, Option 4.1 offers
19,200 sf for the Navigation Center,
17,500 sf of programmable space,
16,700 sf County integrated health
center space, and 13,800 sf per floor
of residential uses, with two levels
anticipated, for a total of a five-story
building.

Council direction over the
years has consistently sought to
acquire land and develop a navigation
center in the Coral Street area. With
the City’s acquisition of 125 Coral
Street, the City and consultant team
sought a design that could meet said
prior direction. Thus, Option 4.1 is
the preferred option that is being
recommended at this time, given that
it can accommodate a large-format
navigation center, an increased amount
of service space, and still provide for
substantial PSH / affordable housing
on the upper levels. In exchange, this
option provides a net increase of only
7 parking spaces to meet the demand
generated by the new uses.

While Option 4.1 is the
preferred option, other options remain
in the vision, as funding sources could
dictate that different components of
different options are incorporated into
the final design for the site.

OPTION 3
Ground level Upper levels
OPTION 4 OPTION 4.1
Ground level Second level Upper levels Third Level Alternative

19.45 36

CORAL STREET VISIONING REPORT
Test fits for the River Street
Shelter prioritized additional residential
capacity and flex space.

Option 1 consists of adding 60
sleeping cabin shelters, community
open space, and 12 ‘Orchard Style’
parking spaces on site. The advantages
of this option is that it could be put up
quickly and potentially be a short- or
mid-term option for using the space
effectively while agencies pursue
planning and funding for a more
permanent structure to serve more
people, if that is desired.

Option 2 contemplates building
a podium residential building similar
to the building concepts presented
above for 125 Coral Street on the
current site occupied by the former
River Street Shelter buildings, as well
as a portion of the surface parking lot
south of those buildings. On the ground
floor, Option 2 proposes 1,600 sf
lobby, 3,750 sf programmable space,
24 sleeping cabin shelters, and 12
orchard style parking spaces. On upper
floors, 6,500 sf residential units is
proposed per floor.

RIVER STREET SHELTER
OPTION 1
OPTION 2
Ground level Upper levels

RESIDENTIAL UNITS / LOBBIES

PROGRAMMABLE SPACE

UTILITIES

19.46 CORAL STREET VISION
37 Due to the individual
ownership of the parcels on this site
and the shared access easement and
parking that is part of the current
development, test fits for this area
required careful consideration and
include options that are parts of both
current key opportunity sites and
future opportunity sites.

Option 1 suggests a single
story building yielding 7,000 sf of
programmable space with 14 surface
parking spaces provided. Option 1
provides an efficient use of existing
space. Simple reprogramming of the
existing building means only internal
tenant improvements would be
needed, so it could be a faster and
easier method to put the space to
use.

Option 2 proposes expanding
the footprint of the ground floor
to the front property setback for
only a portion of the building while
maintaining some of the existing
parking spaces. This allows for 4,000
sf programmable space and 8,000
sf for the navigation center on the
ground floor. On the upper floor,
8,000 sf is proposed as additional
space for the navigation center.

If a Navigation Center is instead
developed at 125 Coral, this space
could be used for additional service
uses. Alternatively, 125 Coral could
be converted to service space and this
location could become a navigation
center.
112-116 CORAL STREET
OPTION 1
OPTION 2
Ground level
Second level

PROGRAMMABLE SPACE

NAVIGATION CENTER

19.47 38

CORAL STREET VISIONING REPORT

19.48 CORAL STREET VISION
39 KEY SITE HOUSING MATTERS CAMPUS

PROJECT AREA
Future Opportunity Sites
highlight areas adjacent to the current
Housing Matters campus that could
potentially be incorporated into the
campus in the future. Test fits reflect
‘What if’ scenarios and are not
reflective of current ownership of these
properties. Rather, test fits reflect
hypothetical scenarios if these parcels
were purchased from their current
owners and were then thought of as
extensions of the current campus. Refer
to section 01_Existing Conditions for
further information of the conditions on
these parcels.
133 FERN STREET
803 RIVER STREET
118 CORAL STREET
129 CORAL STREET

FUTURE OPPORTUNITY SITES

19.49 40

CORAL STREET VISIONING REPORT
The test fit for 112-118 Coral
Street proposes consolidating the
separate 112, 114, 116, and 118
Coral Street parcels into a contiguous,
singular parcel to accommodate
the creation of a residential podium
building.

On the ground floor, this
proposed structure would yield 1,300
sf lobby space, 5,400 sf commercial
space, 28 parking spaces, and a
community plaza. On upper floors,
13,000 sf is proposed per floor for
residential units.
112-118 CORAL STREET
Ground level Upper levels

RESIDENTIAL UNITS / LOBBIES

COMMERCIAL

PARKING

UTILITIES

19.50 CORAL STREET VISION
41 The test-fit for 803 River Street
proposes 4 residential units and 4
surface parking spaces on the ground
floor. On the upper level, 4 residential
units are proposed. Taking into
consideration the surrounding context,
the size, and configuration of this
parcel, it was concluded that this site
only lends itself to one option.

Responding to the
overwhelming call for additional
parking capacity, the first proposal for
129 Coral Street yields 34 assigned
parking spaces with no additional
program.

Option 2 proposes the addition
of 15 tiny homes and a community
parklet on the West end of Coral Street.

This design emphasizes a ‘Soft’ edge
to Coral Street, providing open views
down the street, community space,
and a more welcoming edge to the
neighborhood.

It is worth noting that the size,
shape, and dimensions of this site
do not make it a particularly viable
candidate for a typical multifamily
residential development.
129 CORAL STREET
803 RIVER STREET
OPTION 1
OPTION 2

RESIDENTIAL UNITS / LOBBIES

PARKING

19.51 42

CORAL STREET VISIONING REPORT
Option 1 looks to building
further parking capacity, the first option
for 133 Fern Street looks at providing
41 additional surface parking spaces
with no additional program.

Option 2 looks at providing 13
surface parking spaces (assigned) and
6250 sf of programmable space on the
ground floor of the building. An upper
floor is proposed with an additional
6,250 sf of programmable space.

Similar to the site at 129
Coral Street, the size, shape, and
dimensions of this site also do not
make it a particularly viable candidate
for a typical multifamily residential
development.

OPTION 2
OPTION 1
Ground level
Second level
113 FERN STREET

PROGRAMMABLE SPACE

PARKING

19.52 CORAL STREET VISION
43 Concerns for safety, adequate
lighting, improved pedestrian
infrastructure, and traffic came
up time and time again across all
meeting formats. The urban design
and streetscape concepts presented
here propose a variety of interventions
to improve pedestrian circulation
and safety along Coral Street, as well
as provide the opportunity for new
community spaces. A semi-public /
semi-private “soft” space is suggested
at the west end of Coral Street to
create an inviting, landscaped, shared
space that could be used by either
Coral Street residents or the larger
community. A semi-public / semiprivate “urban” space is suggested on the north side of Coral Street as a
courtyard plaza space that could be
developed as a part of the podium
concept presented for 112-118 Coral
Street. Community garden pockets are
suggested between tree wells in the
sidewalk.

Within the public right-of-way,
26’ could be maintained for two way
travel to accommodate through-traffic
and minimum requirements for fire
department aerial access. At the
intersection of Coral and River Street,
right hand turns from River Street could
be prohibited to discourage cut through
traffic. Ample dark-sky compliant
lighting and painting or material
change is proposed centrally on
Coral Street to provide a well lit visual
landmark central to the neighborhood.

1. Semi-public / semiprivate “soft” space

2. Semi-public / semiprivate “urban” space

3. Community garden
pockets between
tree wells for food
production

4. Use paint and darksky-compliant lighting
to create a welcoming
neighborhood
landmark

5. North side of street
- Extend curb 6’ for
wider sidewalks and
add tree wells

6. Maintain 26’ travel
way to allow for twoway traffic and Fire
Department access

7. Restrict right turns
from River Street
to discourage cutthrough traffic
1 3 4 5 6
2 7

URBAN DESIGN AND STREETSCAPE

19.53 44

CORAL STREET VISIONING REPORT

19.54 IMPLEMENTATION AND PHASING
45 IMPLEMENTATION AND PHASING
04 IMPLEMENTATION AND PHASING
The next steps for the Coral
Street neighborhood include staff
work to take the vision described here
and bring the various components of
land use, urban design, circulation,
architecture and services to fruition.

The phasing of the planning,
entitlement, and ultimate build-out of
the envisioned housing and services
will be influenced by several factors,
which will be discussed in this section.

19.55 46

CORAL STREET VISIONING REPORT

LAND USE AND SITE DEVELOPMENT
Site Control
Control of real property is the
first required step toward initiating any
changes to existing uses or buildings.

In the Coral Street Area, the City and
Housing Matters both own several
parcels of land (see Land Ownership
Map in Section 1), and as such are in
a position to make decisions about how
those sites will be developed.

The site at 125 Coral Street is
the site that has most recently been
acquired by the City, and also has a
high potential for development, as
shown in Section 3, and will therefore
likely be the first site to redevelop in
accordance with this vision.

The site of the closed River
Street Shelter will likely follow, given
that the current facility is dilapidated
and no longer usable, and the City also
owns this property.

The sites that are currently
leased by Housing Matters could be
used in their current built condition,
as illustrated in Option 1 for 112-
116 Coral Street, but could not be
physically redeveloped at this time.

Housing Matters has an option to
purchase these three parcels, and any
future redevelopment of the building or
site will be influenced not only by the
acquisition of those properties through
a formal sale, but also by the fourth
property owner at 118 Coral Street that
shares the parking facility. The owners
of the Santa Cruz Rehearsal Studio at
118 Coral Street have indicated that
they are interested in remaining in that
site and continuing to operate their
business.

The Harvey West Studios Project shown in context of the Coral Street project area

19.56 IMPLEMENTATION AND PHASING
47 Near-Term Projects and Near- and
Long-Term Funding Sources
The entitlements for the Harvey
West Studios project, consisting of 120
permanent supportive housing units
and ground-floor recuperative care
center, were approved in November
of 2020. In March 2023, Housing
Matters and their development
partner, MidPen Housing, were
awarded the final funding needed to
commence construction of the project.

Construction is expected to begin in
summer of 2023, and MidPen Housing
will provide on-going site management
of the residential portion of the project.

As another next step, building
on the information in this Visioning
Report and based on direction by the
City Council, the City could use funding
that was previously contemplated
to go towards having consultants
begin preparation of plans for the
property at 125 Coral Street, as that
work will help position the City to
be more competitive in grant and
other funding requests. That said,
the City will be balancing competing
funding priorities, and the homeless
response funding may be dedicated
to other projects rather than to design
drawings. Beginning in 2023 , City
staff will begin evaluating all potential
funding options for the project and will
coordinate with the state, the County
of Santa Cruz, and service provider
representatives to pursue funding for a
project at 125 Coral Street.

Similarly, grants or other
funding sources will need to be sought
to support more detailed planning
or design of the other development
components envisioned for the portions
of the project area that are currently
under City or service provider control.

The availability of funding will influence
the phasing of development in this
neighborhood, and may dictate which
development options can be pursued.

Specifically, the availability
of new funding through California’s
Project Homekey is expected to be
announced later in 2023. Project
Homekey targets funding to projects
that support people experiencing or at
risk of homelessness, and allows those
funds to be used for acquisition and/
or rehabilitation of either residential or
commercial property in order to create
either permanent or interim housing.

Other funding sources might
provide narrower criteria such
as targeted funding for homeless
veterans or farmworkers or might only
provide funding for certain phases
of development such as planning
entitlements or construction. The
target population and facilities that
are the focus in the initial phases of
implementation will be influenced by
the availability of funding from state
and federal sources.

Staff will evaluate a range
of funding options, such as the
California Department of Housing
and Community Development
Multifamily Housing Super NOFA,
Infill Infrastructure Grant Program, and
No Place Like Home grants. On the
federal level, funding such as Housing
and Urban Development HOME
Investment Partnerships Program,

19.57 48

CORAL STREET VISIONING REPORT
Community Development Block Grants,
and Department of Veterans Affairs
funding will be evaluated. The City and
County have also begun discussing
options that may be available through
the California Advancing and Innovating
Medi-Cal (CalAIM) programs, which
could provide some financial support
for integrated County health care center
space (for example, for the Homeless
Person’s Health Project (HPHP),
County behavioral health, and other
County health providers) in the project.

Demonstrating potential rental income
and anticipated funding for services
will be important during the financial
analysis phase of building design for that
site.

In conjunction with the site
control considerations and pursuit of
funding options as noted above, future
projects will seek to align the needs of
the local community and availability of
funding and land resources. As Housing
Matters did with the 119 Coral Street
project, the City will need to identify
potential development partners and
management companies and will need to
work with the County to identify potential
service providers and operators, all
through standard procurement processes
that will be needed.

Finally, due to the high-level
viewpoint of this document, readers
should keep in mind that the schematic
illustrations included here are for
visioning and priority setting purposes
only, and the exact space allocation, size,
and precise amount of square footage
for various land uses will shift as an
actual development proposal is created
and real buildings are designed. There
may be advantages to adjusting some
of the space allocations to combine
services for certain uses – creating a
shared reception area, for example – or
to redistribute space between levels
within a building based on practical
considerations that may emerge as the
design process unfolds. For this reason,
future users should, to the extent
feasible, be engaged early in the design
process, so that the building can
be designed to efficiently meet their
needs.

Resiliency Work
In addition to financial
resources that can support design
and development of new housing and
shelter resources on the homeless
services campus, staff is also working
toward securing funding to further
support existing and planned services
by improving energy resiliency. City
staff is working with the Housing
Matters team and local renewable
energy company OurEnergy to pursue
funding from the US Department of
Energy that would allow for the design
and potentially development of an
energy microgrid and back-up power
system to support critical services at
the Housing Matters campus during
power shut offs. A microgrid can
improve reliability and resilience for a
neighborhood during times when the
broader energy grid becomes overtaxed
or otherwise unstable. Developing a
pilot microgrid program in this location
could lead to lower operating costs
for the campus and could eventually
expand to the entire study area
and later to the wider Harvey West

19.58 IMPLEMENTATION AND PHASING
49 neighborhood.

Land Use/Zoning Actions
As addressed in Section 1,
the project area consists of parcels
designated in the City of Santa Cruz
2030 General Plan for both Industrial
and Community Commercial land use.

The zoning similarly is split between
General Industrial (I-G) and Community
Commercial (C-C) zone districts. The
General Plan discourages residential
uses in industrial areas in order to
avoid conflicts between residential
and industrial uses. Moving to a
commercial General Plan designation
and zoning would increase options
for development, ensure that both
employment and residential uses
can be incorporated on site, and
avoid any potential for conflicts with
General Plan policies intended to limit
residential uses in industrial land.

The site standards that apply in the
I-G zone district would not facilitate
achievement of build-out of some of
the parcels envisioned in this report,
such as the 125 Coral Street property,
so some type of changes will be
needed. To effectuate the development
of 125 Coral Street as contemplated in
various options within this report, the
City could explore General Plan and
zoning changes, such as changing the
property to commercial designations
or creating overlays to provide more
flexibility on specific sites within the
study area.

In terms of allowed land uses,
State Law allowances also ensure
that a Navigation Center can also
be developed on any of these sites.

AB 2162 (2018) and AB 101 (2019)
require that where local land use
regulations allow multifamily housing
development, both low-barrier navigation
centers (AB 101) and supportive housing
(AB 2162) must also be allowed as uses
by right under certain circumstances
and require only ministerial approval
of these applications when specified
criteria are met. As a by-right use, these
development proposals subject only to
ministerial building permit review and
are therefore exempt from review under
the California Environmental Quality Act
(CEQA).

The criteria that require by-right
approval of supportive housing include a
provision that allowed the City of Santa
Cruz to develop its own policy regarding
the applicability of this section, and as a
result, only projects with no more than
fifty supportive housing units must be
ministerially approved, with the provision
that the City Council may identify other
sites to allow ministerial review for
projects with more than fifty supportive
housing units. The City Council
subsequently adopted three resolutions
identifying sites for ministerially reviewed
supportive housing in 2020 and 2021,
creating allowances for the development
of larger supportive housing projects in
several locations in the City: 119 Coral
Street, 818 Pacific Avenue (Pacific
Station South), 314 Jessie Street, and
the parking lot adjacent to the Calvary
Church between Center and Cedar
Streets. The envisioned supportive
housing in all four of those locations is
in the pipeline, and they are all expected
to be available in the market by 2025 or
sooner.

19.59 50

CORAL STREET VISIONING REPORT
Parking
The challenge of balancing
parking needs with other land uses
will require short-, middle-, and longterm solutions. Some mid-to-long-term parking options are shown in some of
the development options, and some
affect parcels that are neither currently
under City control, nor currently
identified for acquisition. While
State Density Bonus Law provisions
could likely exempt any housing
development in this area (either
permanent supportive housing or more
typical affordable housing) from the
requirement to build on-site parking,
the problem of where to allow parking
for guests, residents, staff, and clients
of the various uses on the homeless
services campus remains real and
important to the people who live, work,
and visit the area.

Several options could be
pursued to address existing and future
parking needs in the area:
1) New developments can
be required to incorporate
transportation demand
management (TDM) strategies
that might include programs like
free or low-cost transit passes,
bikeshare stations, additional
bike parking, carpool incentives,
and others. Homeless service
providers in the area could
choose to voluntarily apply some
of these same TDM strategies to
reduce parking demand.
2) Additional off-site parking can
be negotiated on sites within a
reasonable distance of the project
area, either as shared parking
or otherwise. Depending on the
distance to the uses the parking
serves and the transportation
services provided between the
parking and the site, off-site
parking could primarily serve the
longer-term parking needs of staff
and residents, or it could serve
short-term parking needs for
clients and guests. If an off-site
parking facility is located more
than a quarter mile from the use
it serves, the Zoning Ordinance
(Section 24.12.290.2.e.2) calls
for a permanent and effective
means of transporting people
from the parking to the use it
serves. This option could include
exploring a shared parking
arrangement with any potential
new development at the northeast
corner of the intersection of
Highways 1 and 9.
3) The City or service providers
could partner with other
businesses in the area to build
additional parking facilities on
their sites, with some amount
of the added parking capacity
dedicated for use by staff,
residents, guests and/or clients of
the homeless services campus.

19.60 IMPLEMENTATION AND PHASING
51 4) The City or a partner organization
could pursue the acquisition of
additional sites for parking either
within the project area or nearby.

The parking needs in the area
will only increase as residential and
commercial uses increase on the
existing campus on the south side of
Coral Street, and on-street parking
resources will not be sufficient to
meet the needs. Alternatives to both
reduce the need for parking and locate
alternative off-street parking options
will be needed in order to ensure
access for all those seeking services
as well as ensuring that other existing
businesses in the neighborhood are not
further impacted.

On-street parking is not currently allowed along Coral Street

19.61 52

CORAL STREET VISIONING REPORT

PUBLIC REALM IMPROVEMENTS
In addition to changes in
land uses, this report also envisions
adjustments to the circulation of cars,
pedestrians, and transit within the
project area. Facilities for bicycles
were also mentioned frequently
by community participants, and
considering connections to existing
bicycle infrastructure will be part of
future work on mobility through this
area of the City. In order to implement
the envisioned improvements to
circulation, City and County staff will
need to engage with more project
partners during future phases of
planning.

First, City staff are working
with the MetroTransit district on
their on-going planning process,
ReImagine Metro, to discuss options
to better meet the needs of unhoused
community members relying on
transit. Several ideas came from the
community on this topic which will be
added to this planning process:
1) Out of service buses returning to
the Metro Storage facility on River
street could potentially make one
final stop on River street near
Coral Street, effectively increasing
inbound service on that route.
2) A shuttle service for people
accessing services could make
stops at Coral Street, the County
facility at Emeline Street, the
Armory shelter, and Downtown
Santa Cruz on a loop route.
3) There is a need for a protected
bus shelter on River Street, in
addition to the need for overall
increased frequency of service to
north River Street and the Coral
Street neighborhood.

Second, City Planning staff
is already cooperating with City
Public Works staff in discussing
the next update of the City’s Active
Transportation Plan (ATP). The ATP
sets out goals for both programmatic
and capital improvements to support
cyclists and pedestrians throughout the
City. The intersection of Highway 1 and
9, directly southeast of the Coral Street
Study Area, has experienced a number
of pedestrian fatalities after vehicles
struck those individuals. The update
of the ATP can take a closer look at
the needs in this area and determine
a range of realistic options that might
improve safety for all movements
through the intersection.

The community also expressed
interest in considering a bridge or
tunnel to help cyclists and pedestrians
avoid conflicts with cars. There may be
still more options for better connecting
the Coral Street neighborhood on the
west side of River street to the bike
path on the levy, east of River Street.

City staff is currently pursuing grant
funding to support the work of updating
the ATP, and both Planning and Public
Works staff are interested in prioritizing
this area for focused attention as part
of that upcoming process.

19.62 IMPLEMENTATION AND PHASING
53 Finally, the adjustments to
sidewalk width and roadway alignment
presented in this report can be
considered as part of any forthcoming
development application in the area.

The City will be able to work with
developers to determine a fair-share
portion of the envisioned roadway
improvements that will be incorporated
as conditions for private development
projects in the neighborhood. The
City’s Capital Improvement Plan
(CIP) can also be updated to add the
envisioned sidewalk and roadway
improvements as public projects, to be
prioritized over the coming years.

19.63 54

CORAL STREET VISIONING REPORT

19.64 55
The following section contains
a compilation of Community Meeting
materials and feedback, combining
both notes and feedback from the
in-person charrette events, as well as
online feedback gathererd during and
after the events during designated
feedback periods.
05 APPENDIX

APPENDIX

19.65 56

19.66 APPENDIX
57 COMMUNITY OUTREACH MEETING 1

19.67 CORAL STREET VISIONING REPORT
58 MAP

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TABLE 1

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19.69 CORAL STREET VISIONING REPORT
60 TABLE 2
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19.70 APPENDIX
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62 TABLE 3
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19.72 APPENDIX
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19.73 CORAL STREET VISIONING REPORT
64 TABLE 4
MAP

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19.74 APPENDIX
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66 TABLE 5
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19.77 CORAL STREET VISIONING REPORT
68 TABLE 6
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19.78 APPENDIX
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19.79 CORAL STREET VISIONING REPORT
70 TABLE 7
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19.80 APPENDIX
71 TABLE 7

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19.81 CORAL STREET VISIONING REPORT
72 TABLE 8
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19.82 APPENDIX
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19.83 CORAL STREET VISIONING REPORT
74 ONLINE RESPONSES

!
"!
#

Online discussion of Circulation focused
on addressing existing issues on the
site with parking, traffic, and vehicle all
ranking in the most mentioned words.

Pedestrian circulation also took center
stage with bike, pedestrian, and clients
[A pedestrian based population] all
ranking in the top mentioned words
aswell.

Online Responses showed Urban
Design and Services remaining
concerns beyond their own categories,
with issues around transportation and
services dominating the architecture
category as well.

ARCHITECTURE AND LAND USE

CIRCULATION

ONLINE DATA OVERALL

19.84 APPENDIX
75 ONLINE RESPONSES

!
The Online Survey revealed an
overwhelming need to consult the
Santa Cruz Rehearsal Studios in
planning future development on
campus. This group was especially
vocal in this Online survey with 340
total mentions of their organization;
making them the most mentioned topic
of the entire survey.

The most mentioned categories in
services reflected the diversity of
services people felt needed to be
adressed on campus. Housing, Mental
Health, and Substance abuse all came
up as prominent areas in need of
attention.

Online data for Urban Design showed
lighting remaining the most mentioned
word. General concern in this category
revolved around the public domain and
the regulation of this space.

OTHER

SERVICES

URBAN DESIGN

19.85 CORAL STREET VISIONING REPORT
76 ONLINE RESPONSES

1. New buildings in this area could be significantly larger than the existing buildings. What are the architectural features that will ensure they make a positive impact to the built environment? Which features are the most important to consider?
For Example: Height, Setbacks from property lines Separation between buildings Variations in height, · Transitions between new and existing buildings, Architectural style, Etc.

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APPENDIX
131

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Santa Cruz City CouncilMay 9, 2023

Santa Cruz City Council
May 9, 2023