Santa Cruz City Council
June 27, 2023

Introduction
Each year, thousands of workers are injured or killed due to the inadvertent release of stored energy by machines or equipment. As a result, the California Division of Occupational Safety and Health (Cal/OSHA) requires employers to develop policies and procedures to ensure that hazardous energy is properly controlled. It is the intent of the City of Santa Cruz Water Department to comply fully with California Code of Regulations, Title 8, Section 3314.

Purpose
The purpose of this Hazardous Energy Control Program is to reduce the risk of fatalities/injuries.

This program outlines authorization, rules, and techniques to be utilized, including the standard operating procedure to control hazardous energy sources for the servicing and maintenance of equipment, machines, or processes where unexpected energization or start-up could harm employees.

Lockout/tagout (LOTO) procedures apply to the maintenance and/or servicing of machines and equipment and not to normal production operations. However, LOTO procedures do apply to normal production operations wherever guards are removed, bypassed, or other safety devices are bypassed or any part of the body is in a danger zone for servicing and/or maintenance. This procedure does not apply to:

1. Work on cord and plug connected electric equipment for which exposure to the hazards of unexpected energization or startup of the equipment is controlled by the unplugging of the equipment from the energy source and by the plug being under the exclusive and constant control of the employee performing the servicing or maintenance.

2. Minor tool changes and adjustments and other minor servicing activities that take place during normal operations if they are routine repetitive and integral to the use of the equipment for production, provided that the work is performed using alternative measures that provide effective protection.

Note: Accident prevention signs and/or tags are not required when an employer has a uniform system with unique and personally identifiable locks designed for lockout that are placed on the source of energy.

Scope
It shall be the duty of all employees and contractors who service and maintain equipment to ensure compliance with all procedures contained within this program.

Listed below are examples of common energy sources:
 Electrical
 Mechanical
 Pneumatic
 Fluid and gases
 Hydraulic
 Thermal
 Gravity
 Water under pressure

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Examples of the work to which this standard would apply are:
 Major repair work
 Replacement of parts
 Renovation
 Adjustments
 Removal or bypassing of equipment guard(s) in
the event of servicing
 Routine service and preventative maintenance
Responsibilities
The Water Department shall provide accident prevention signs, tags, padlocks, or other similarly effective means that may be required for cleaning, servicing, adjusting, repairing, or setting-up operations.

Department Head or assigned designee(s):
 Maintain the written Hazardous Energy Control Program (Lockout/Tagout)  Facilitate training for the appropriate department sections  Audit the implementation of the program
Department Manager(s)/Supervisor(s):
 Ensure all affected employees working by machines or equipment that contain hazardous energy resources understand and comply with all LOTO procedures and receive training
 Develop specific procedures for each machine or piece of equipment in the department that require LOTO
 Ensure compliance with all aspects of the Hazardous Energy Control Program by auditing the procedures annually
 Identify authorized and affected employees
 Ensure the supply of all LOTO equipment is available to all authorized employees  Communicate the Hazardous Energy Control Program to potential contractors Authorized and Affected Employees:
 Comply with all aspects of the Hazardous Energy Control Program  Complete training in LOTO procedures and work safely
Requirements for Lockout/Tagout Devices
Lockout Device
A lockout device (such as a padlock) used in lockout procedures can work with a key or combination. Each worker must have his/her own personal lock and the only one key to that lock. In addition, a lockout device must meet the following requirements:
 Must be durable enough for heat, cold, humidity, or corrosiveness in the area where it’s used for as long as it is needed
 Must be standardized by color, shape, or size throughout the facility  Must be strong enough so it cannot be removed without heavy force or tools like bolt cutters
 Must be identified by the name of the employee who installs and removes it

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o Authorized employees will be issued personal “lockout” padlocks. o Authorized employees are responsible for the care and upkeep of their lock. o Lost or damaged locks must be reported to the authorized employee’s supervisor to ensure timely replacement.

Tagout Device
Tagout devices act as a warning not to restore energy – they are not a physical restraint. Tagout devices must meet the following requirements:
 Must be used only for tagout
 Must contain a signal word such as “Danger” or “Caution” that is visible from five feet  Must present the major message in pictographs or text such as “Do Not Operate/Do Not Use,” or “High Voltage,” or both
 Must be strong and resilient enough to prevent accidental loss or removal  Must be standardized, with red and white coloring and black lettering  Must be capable of enduring 50 pounds of applied force and attached via a non-reusable device
 Must be affixed as close as safely possible to their respective hazards by a positive means such as string, wire, or adhesive that prevents their loss or unintentional removal  Provide space to identify the authorized employee, date, and time Note: Lockout/tagout device kits are recommended and should be available at each major facility. Kits must include facility specific lockout adapters.

Lockout/Tagout Procedures
The following procedures outline the steps to follow during equipment shutdown, isolation of equipment, applying and removing lockout and tagout devices, and the safe release of stored energy to achieve a zero-energy state.

LOCKOUT
Shut Down and Isolation of Equipment Sequence
The following procedures for authorized employees are general guidelines. Any equipment specific procedures (See page 8) that have been developed utilizing the Equipment Lockout/Tagout Form (Exhibit A) are located in Exhibit E.

1. Notify all affected employees that servicing or maintenance is required on a machine or a piece of equipment, and that the lockout/tagout procedure is about to be initiated.

2. Locate all energy sources that power the piece of equipment that will be serviced; some machinery may have more than one. Always be on the lookout for hidden energy.

3. Every power source has specific shutdown procedures. Shutdown may be accomplished by pulling the power plug, removing the fuse(s), disconnecting a switch, closing a valve, bleeding a line, and/or blocking the machine in place. Shut the machine down by following the normal method for shutdown.

4. Turn off the energy at the main power source.

5. Turn the machine switch back on to confirm the power source has been deactivated.

6. Release all residual energy to ensure a zero energy state. Drain all valves, bleed off air from system, eliminate stored hydraulic pressure, or any other method necessary.

7. Attempt to restart the machine to guarantee the power is shut off, and then return the switch to the “OFF” position.

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8. Lock out all energy sources involved by applying a personal lockout device. Inform others of the lockout situation by applying a personalized tagout device with the name of authorized employee, date, and time. Additional locks needed by authorized employees are to be obtained from their supervisor.

9. With a personal lock in place, test the disconnect to make sure it cannot be turned on.

Make absolutely sure the power cannot be supplied unless all authorized and affected employees are first informed.

Note: If more than one person is involved in performing the service or maintenance, install a group lockout adapter and have each person apply their personal lock. Note each person’s name on the tag.

TAGOUT
Tags act as a warning to restore energy; they are not a physical restraint. There are only two scenarios allowed by Cal/OSHA that enable the employer to use tagout without lockout:
 If the machine or piece of equipment cannot be physically locked out, then tagout is allowed. However, all affected and authorized employees must be informed that tagout is being used in place of lockout. Tags cannot physically lock-down a device: they only act as a warning.
 If the employer can effectively demonstrate that tagout alone can provide the same degree of safety and employee protection as a lockout.

Shut Down and Isolation of Equipment Sequence
The following procedures are general guidelines. Any equipment specific procedures (See page 8) that have been developed utilizing the Equipment Lockout/Tagout Form (Exhibit A) are located in Exhibit E.

1. Notify all affected employees that servicing or maintenance is required on a machine or piece of equipment, and that a tagout procedure is about to be initiated.

2. Locate all energy sources that power the piece of equipment that will be serviced; some machinery may have more than one energy source. Always be on the lookout for hidden energy sources.

3. Every power source has its own procedure for shut down. Shutdown may be accomplished by pulling the power plug, removing the fuse(s), disconnecting a switch, closing a valve, bleeding a line, and/or blocking the machine in place. Shut the machine down by following the normal method for shutdown.

4. Turn off the energy at the main power source and apply tagout device.

5. Turn the machine switch back on to confirm the power source has been deactivated.

6. Release all stored energy to ensure a zero energy state. Drain all the valves; bleed off air from a system, eliminate stored hydraulic pressure, or any other method necessary.

7. Attempt to restart the machine to guarantee the power is shut off and all residual energy has been released, and then return the switch to the “OFF” position.

8. Apply a personalized tagout device to all energy sources involved.

9. Others will be informed by the information on the tag (name of authorized employee, date, and time).

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10. When a tag is attached to an energy isolating means, it is not to be removed without authorization of the authorized person responsible for it, and it is never to be bypassed, ignored, or otherwise defeated.

Note: If more than one person is involved in performing the service or maintenance, each person must apply his/her tag.

Restoring Equipment to Service
When the servicing or maintenance is completed and the machine or equipment is ready to return to normal operating condition, the following steps shall be taken:

1. Check the machine or equipment and the immediate area around the machine to ensure nonessential items (i.e. tools, parts, materials) have been removed, and the machine or equipment components are operationally intact.

2. Replace all the machine guards.

3. Check the work area to ensure all employees have been safely positioned or removed from the area.

4. Verify the controls are in neutral or in the “off” position.

5. Remove the lockout and tagout device.

6. Reconnect all sources of energy.

7. Restart the equipment.

8. Inform all affected employees your work is complete and the lockout/tagout procedure is over.

Miscellaneous
Group Locks
In cases where more than one person will perform service or maintenance on a piece of equipment or machinery that requires LOTO, a multiple lockout adapter must be used. This device must be able to hold several locks and tags.

Each authorized employee will place his or her personal lock on the adapter. Only the person who placed a lock on the device may remove his or her lock.

In all group lock situations, the supervisor will be first to place his or her lock on the group adapter and be last to remove his or her lock.

Shift Change
In cases where the service or maintenance work is passed to the next work shift for completion, the authorized employee on the shift about to begin must install his or her personal lock at the same time the authorized employee on the shift coming to an end removes his or her personal lock. The identification tag must be revised at this time to reflect the new authorized employee.

Contractors
Department Managers/Supervisors are responsible for informing contractors of the policy to control hazardous energy sources while servicing and maintaining equipment.

Managers/Supervisors and our contractors need to inform each other of our respective programs and our locks and tags to ensure compliance. Department Managers/Supervisors

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shall ensure our employees understand and comply with the restrictions and prohibitions of the outside employer's energy control program.

Developing Equipment Specific LOTO Procedures
In order to protect employees from injury and to protect property from damage, the Equipment LOTO Procedure form (Exhibit A) will be developed for each machine or equipment in the department that require LOTO.

Identifying & Labeling the Energy Disconnecting Means
 Make an initial survey of the operation to identify all energy sources. This must be done by physical inspection, possibly in combination with a study of drawings and a review of the equipment manufacturer operator’s manual(s).
 Locate and mark the disconnecting means, indicating their function. Categorize the identification details as to equipment supplied and energy type and magnitude. (Example: Line #1, Press #4, Electrical 480 volts)
 Placing a sign or sticker—"LOCKOUT HERE"— at the disconnecting means will help direct workers to correct lockout devices.
 After surveying the operation, additional and more practical means may be installed. In complicated operations, schematics of just the disconnecting means may need to be drawn up.

Methods of Locking Out Controls
 There are many different ways to lockout a piece of equipment. The main disconnect switch frequently has one opening where a lock can be placed.  If more than one employee works on the equipment, a lockout adaptor suitable for the installation of several locks must be used, enabling all workers to lockout the machine with their individual locks.
 If the switches are in a metal box, the box itself must be locked out.  If a fuse was removed in order to de-energize the equipment, the fuse box must be locked.
 If the controls are in a metal-covered box, a common hasp can be welded or riveted to the door, along with a lock staple. Then the switch can be "opened" and the door closed and padlocked. Fuse boxes can also be locked in this way.  Machines activated by compressed air or steam will have valves that control movement.

These valves will need not only to be locked out, but also bled to release any back pressure.

Completing the Equipment LOTO Procedure Form
 Identify the department, location, and type of equipment and provided the required information.
 Select the potential hazards, methods of neutralizing energy, and permits required.  Complete the equipment specific LOTO procedures section by reviewing the Lockout/Tagout Procedure’s section on page 5, the survey conducted, and the equipment manufacturer operator’s manual. An example of a completed form is located in Exhibit B.
 Take photos of the equipment and energy sources.

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 Maintain completed equipment specific LOTO procedure forms in Exhibit E.

Training
All authorized employees must be trained in the following regarding LOTO procedures:
 Recognition of hazardous energy sources;
 Specific energy sources within the work place;
 How to isolate and control this energy.

All affected employees must be trained in the purpose and use of LOTO and the importance of not restarting locked out or tagged out equipment. Training documentation (Exhibit D) will be maintained in the employee training records.

Training for authorized and affected employees must be conducted:
 At the time of initial assignment;
 When the Hazardous Energy Control Program is updated; or  Whenever a periodic inspection and program audit indicates the need for further or refresher training
Periodic Inspections and Audits
Inspections and audits shall be conducted by an authorized department employee (Manager/Supervisor) at least annually. This is to ensure proper procedures are being followed.

The audit should include, but not limited to, answering the following questions:
 Do employees understand and follow the current procedures?  Are the proper locks and tags being used?
 Are employees using locks and tags correctly?
 Have any new processes or procedures been identified?  Are there any new hazards that have been identified?
All audits must be done by an authorized employee who is not utilizing the energy control procedures being inspected.

The inspection must also include a review between the inspector and authorized employees of their responsibilities under the hazardous energy control procedure being inspected.

Periodic inspections must be documented and certified. The certification shall identify the machine or equipment on which the hazardous energy control procedure was being utilized, the date of the inspection, the employees included in the inspection, and the person performing the inspection.

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EQUIPMENT LOTO PROCEDURE
Hazardous Energy Control Program – Lockout/Tagout – Exhibit A Department Location Date of Review/Revision
Equipment # Equipment Name Equipment Type
Motor Control Center Location MMC # Row Bucket
Breaker Panel Breaker # Local Disconnect (yes/no)
Potential Hazards:

Electrical Pneumatic Mechanical Multiple Lockouts
Hydraulic Chemical Combustibles Confined Space
Methods of
Neutralizing Energy:

Relieve Pressure Block/Bleed Lockout/Tagout
Disconnect Lines Set Fire Watch Confined Space Permit
Permits Required: Safe Work Hot Work Line Blanking Confined Space Equipment Lockout/Tagout Procedures:

Photos:

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EXAMPLE OF COMPLETED EQUIPMENT LOTO FORM
Hazardous Energy Control Program – Lockout/Tagout – Exhibit B

EXHIBIT B – EXAMPLE OF COMPLETED EQUIPMENT LOTO FORM

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TYPES OF LOCKOUT/TAGOUT DEVICES
Hazardous Energy Control Program – Lockout/Tagout – Exhibit C-1 EXHIBIT C – TYPES OF LOCKOUT/TAGOUT DEVICES
Universal Multi-Pole Breaker Lockout
 Works with mast major multi-pole breakers with tie-bar type switches
 Easy to install - thumbscrew secures and locks tie-bar in place; no self-locking cable tie required
Single-Throw/Multi Pole Breaker Lockout
 480/600V lockout device designed primarily for Square D 480/600V single-throw/multi pole circuit breaker switches (Models KAL, LA and LAL)
 Snap-on cleat accessory securely locks out long sliding switch throws with large angular rotation commonly found on some Westinghouse, ITE, Square D and Federal Pacific breakers
Single-Pole Breaker Lockouts
 Hinged single-pole lockout with locking post design, locks lever in off position to isolate and prevent breaker use  Universal model features unique screw clamp to lock out all single pole-breakers (except Square D QO and some
Federal Pacific breakers)
 Snap-on cleat accessory securely locks out long sliding switch throws with large angular rotation commonly found on some Westinghouse, Square D and Federal Pacific
breakers
Large Breaker Lockout
 Locks out breakers up to 2-1/2" wide and 7/8" thick
 Designed for large 480/600V breaker switches
 Accepts up to 9/32" padlock shackle
 Durable plastic construction
 Easy to install - no tools required

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TYPES OF LOCKOUT/TAGOUT DEVICES
Hazardous Energy Control Program – Lockout/Tagout – Exhibit C-2 EXHIBIT C – TYPES OF LOCKOUT/TAGOUT DEVICES (CONTINUED) Fuse Lockouts
 Fuse lockout snaps into place and can be cable tied
for added security
 Highly visible fuse blockouts snap into blade-type fuse blocks to prevent installation of fuses
 Fits most Buss and Gould fuse blocks
Universal Ball Valve Lockout
 Designed to lockout quarter turn valves of varying
sizes and geometries
 Locks valve in on, off, or throttled position
 Nylon and stainless construction
 Additional arms necessary to lock in throttled position and to lock out 3-, 4-, and 5-way valves
Gate Valve Lockouts
 Durable plastic resists chemicals and extreme
temperatures to 240F
 Stainless steel hinge for added strength and security  Unique knockout feature accommodates OS&Y or
rising stem gate valves
 Accepts locks with up to 3/8" shackles and 3/4" or
greater vertical shackle clearance

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TYPES OF LOCKOUT/TAGOUT DEVICES
Hazardous Energy Control Program – Lockout/Tagout – Exhibit C-3 EXHIBIT C – TYPES OF LOCKOUT/TAGOUT DEVICES (CONTINUED) Heavy Duty Lockout Tags
 High-visibility lettering
 Laminated plastic tags with non-fade legends resist
corrosive and harsh environments
 Write-on tag with 7/8" grommet can be padlocked to
device to help prevent unauthorized removal
 Exceeds Cal/OSHA's 50-lb pullout requirement
Safety Lockout Padlocks & Lock Labels
 Safety lockout padlocks - for easy identification
 Master padlocks - withstands abuse and environmental
hazards
 Lock labels - identification labels for employees’ locks Safety Lockout Hasps
 Allow up to six workers to lock out a single energy
source
 Rust proofed, plated, and vinyl-coated
 Labeled hasps feature anodized aluminum alloy
construction for long-term durability
 Permanent "Do Not Operate" labels accepts pens,
pencils, and permanent markers

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AGREEMENT TO ABIDE BY CITY OF SANTA CRUZ

WATER DEPARTMENT
HAZARDOUS ENERGY CONTROL PROGRAM –

LOCKOUT/TAGOUT PROCEDURES
Hazardous Energy Control Program – Lockout/Tagout – Exhibit D I acknowledge I have received the Hazardous Energy Control Program, which includes training on lockout/tagout. I understand it is my responsibility to read the contents in its entirety and follow the Hazardous Energy Control Program because failure to do so could result in injury to myself and/or others. I further understand that failure to abide by the Hazardous Energy Control Program may result in disciplinary action.

Print Name: Date:

Employee’s Signature:

Department/Location
Supervisor Name:

This form is to be kept in the employee’s safety training file.

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EQUIPMENT SPECIFIC LOTO PROCEDURES FOR THE

WATER DEPARTMENT
Hazardous Energy Control Program – Lockout/Tagout – Exhibit E N/A.

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DEFINITIONS
Hazardous Energy Control Program – Lockout/Tagout – Exhibit F-1 Affected employee - an employee whose job requires him/her to operate or use a machine or equipment on which cleaning, repairing, servicing, setting-up, or adjusting operations are being performed under lockout or tagout or whose job requires the employee to work in an area in which such activities are being performed under lockout or tagout.

Authorized employee - a qualified person who locks out or tags out specific machines or equipment in order to perform cleaning, repairing, servicing, setting-up, and adjusting operations on that machine or equipment. An affected employee becomes an authorized employee when that employee's duties including performing cleaning, repairing, servicing, setting-up and adjusting operations covered under this section.

Capable of being locked out - An energy isolating device is capable of being locked out if it has a hasp or other means of attachment to which, or through which, a lock can be affixed, or it has a locking mechanism built into it. Other energy isolating devices are capable of being locked out if lockout can be achieved without the need to dismantle, rebuild, or replace the energy isolating device or permanently alter its energy control capability.

Energized - Connected to an energy source or containing residual or stored energy.

Energy isolating device - A mechanical device that physically prevents the transmission or release of energy, including but not limited to the following: A manually operated electrical circuit breaker; a disconnect switch; a manually operated switch by which the conductors of a circuit can be disconnected from all ungrounded supply conductors and, in addition, no pole can be operated independently; a line valve; a block; and any similar device used to block or isolate energy. Push buttons, selector switches, and other control circuit type devices are not energy isolating devices.

Energy source - Any source of electrical, mechanical, hydraulic, pneumatic, chemical, thermal, or other energy.

Lockout - The placement of a lockout device on an energy isolating device, in accordance with an established procedure, to ensure that the energy isolating device and the equipment being controlled cannot be operated until the lockout device is removed.

Lockout device - A device that utilizes a positive means such as a lock, either key or combination type, to hold an energy isolating device in the safe position and prevent the energizing of a machine or equipment. Included are blank flanges and bolted slip blinds. (See Exhibit C)

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DEFINITIONS
Hazardous Energy Control Program – Lockout/Tagout – Exhibit F-2 Major Message - That portion of a tag's inscription that is more specific than the signal word and that indicates the specific hazardous condition or the instruction to be communicated to the employee. Examples include: "High Voltage," "Close Clearance," "Do Not Start," or "Do Not Use," or a corresponding pictograph used with a written text or alone.

Normal production operations - The utilization of a machine or equipment to perform its intended production function.

Pictograph - A pictorial representation on the tag used to identify a hazardous condition or to convey a safety instruction.

Servicing and/or maintenance - Workplace activities such as constructing, installing, setting up, adjusting, inspecting, modifying, and maintaining and/or servicing machines or equipment.

These activities include lubrication, cleaning, or unjamming of machines or equipment and making adjustments or tool changes where the employee may be exposed to the unexpected energization or startup of the equipment or release of hazardous energy.

Setting up - Any work performed to prepare a machine or equipment to perform its normal production operation.

Signal Word - That portion of a tag's inscription that contains the word or words that are intended to capture the employee's immediate attention.

Tag - A device usually made of card, paper, pasteboard, plastic, or other material used to identify a hazardous condition.

Tagout - The placement of a tagout device on an energy isolating device in accordance with an established procedure to indicate that the energy isolating device and the equipment being controlled may not be operated until the tagout device is removed.

Tagout device - A prominent warning device, such as a tag and a means of attachment, which can be securely fastened to an energy isolating device in accordance with an established procedure to indicate that the energy isolating device and the equipment being controlled may not be operated until the tagout device is removed. (See Exhibit C)

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Work Zone Safety Policy
Revision Date: May 2022
Table of Contents
Purpose ................................................................................................................................................ 1 Responsibilities ................................................................................................................................... 1 Procedures........................................................................................................................................... 2 Traffic Control Devices (TCD) ............................................................................................................ 2 Flagging Operations........................................................................................................................... 2 Legal Requirements........................................................................................................................... 5 Emergency Response........................................................................................................................ 6 Training.............................................................................................................................................. 7 Appendices
A - Temporary Traffic Control Work Zone Set Up
B - Traffic Control Inspection Form
C -- Definitions

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Work Zone Safety Policy
1 PURPOSE
The City of Santa Cruz is committed to providing safe and efficient traffic control around temporary work zones, as well as providing protection for workers and equipment located within those work zones.

A work zone is an area of the traveled way where maintenance or utility-work activities are occurring. A work zone is generally marked by signs, channelizing devices, barriers, pavement markings, and work vehicles. The purpose of establishing a safe work zone around the work area is to provide advance warning and buffer around employees to allow them to work in a safe work environment. The work zone extends from the first warning sign, or flashing lights on a vehicle, to the end of roadwork sign, or the last traffic control device. A work zone may be for short or long durations, and may include stationary or moving activities.

Work zone activities can be categorized into the following:
• Long-term stationary activities consist of work which requires more than 3 days to complete the work.
• Intermediate-term stationary activities consist of work that occupies a location for more than one daylight period up to 3 days, or nighttime work lasting more than 1 hour. • Mobile short-term stationary activities consist of work that moves intermittently or continuously.
• Short-term stationary activities consists of work that occupies a location for more than one hour within a single daylight period. Due to the short work time, simplified traffic control set-ups are allowed.

Short-duration work zones provide a safety benefit for both drivers and workers since the time duration is less than the implementation of stationary work zones, thereby reducing exposure time to traffic and work hazards. Motorists also receive a mobility benefit from reduced traffic impacts and associated rear-ending congestion crashes.

RESPONSIBILITIES
Department Director or assigned designee:
• Implement and support the requirements of this policy. • Evaluate the effectiveness of the policy on a regular basis.

Supervisor/Manager:
• Identify and assess the hazards of each temporary work zone and to identify the employees this may affect.
• Provide employees with information, training, and the equipment they need to protect themselves and others from work zone hazards.
• Ensure all necessary equipment is available to comply with this policy.

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Work Zone Safety Policy
2 • Enforce compliance with this policy.

Employees:
• Understand assigned tasks relating to work zone safety. • Apply the proper training and equipment to safely work in temporary work zone areas. • Assist with the assessment and identification of work zone hazards. • Comply with the directives of this policy.

PROCEDURES
Traffic Control Devices (TCD)
The proper use of TCD plays a major role in safe traffic flow in a variety of situations. The California Manual on Uniform Traffic Control Devices (CA MUTCD) for streets and highways, published by the California Department of Transportation (Caltrans), provides guidance on effective traffic control devices. https://dot.ca.gov/-/media/dot-media/programs/safety-programs/documents/ca-mutcd/rev6/camutcd2014- rev6.pdf
Traffic control devices are defined as all signs, signals, markings, and other devices used to regulate, warn, or guide traffic, placed on, over, or adjacent to a street, highway, pedestrian facility, or bikeway by authority of a public agency having jurisdiction.

To be effective, a traffic control device should meet five basic requirements:
• Fulfill a need
• Command attention
• Convey a clear simple meaning
• Command respect from road users
• Give adequate time for proper response
Design, placement, operation, maintenance, and uniformity are aspects that are carefully considered by Department in order to maximize the ability of a traffic control device to meet the five requirements. In addition, vehicle speed will be carefully considered as an element that governs the design, operation, placement, and location of various traffic control devices on a job by job basis.

Flagging Operations
The primary function of temporary traffic control is to provide for the safe and efficient movement of vehicles, bicyclists and pedestrians through or around temporary traffic control zones, while reasonably protecting workers and equipment.

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Work Zone Safety Policy
3 The City has developed a protocol, in accordance with Cal/OSHA Title 8. §1599, which must be followed when flaggers are required to be used in work zones:
• Flaggers must be utilized at locations on a construction site where barricades and warning signs cannot control the moving traffic.
• When flaggers are required, they must be placed in relation to the equipment or operation so as to give effective warning.
• Placement of warning signs must follow the CA MUTCD for streets and highways. • Flaggers must wear warning garments such as vests, jackets, or shirts manufactured in accordance with the requirements of the American National Standards Institute (ANSI)/International Safety Equipment Association (ISEA) 107-2004, High Visibility Safety Apparel and Headwear. Specifically flaggers must wear at a minimum Class 2 high visibility apparel for daytime operations. For night time or low visibility operations, Class 3 high visibility apparel will be required.
• During the hours of darkness, the flaggers' station must be illuminated so that the flagger will be clearly visible to approaching traffic and flaggers must be outfitted with reflectorized garments manufactured in accordance with the requirements of the American National Standards Institute (ANSI)/ International Safety Equipment Association (ISEA) 107-2004, High Visibility Safety Apparel and Headwear.

The retro reflective material shall be visible at a minimum distance of 1,000 feet. White outer garments with retro reflective material that meets the above requirements may be worn during hours of darkness but not during snow or fog conditions, in lieu of colored vests, jackets and/or shirts. Illumination standard is 10 foot candle illumination at flagger stations at night or during low visibility.
• The Department will select the proper type (class) of high visibility safety apparel for a given occupational activity by consulting the CA MUTCD, apparel manufacturer, ANSI/ISEA 107-2004, or the American Traffic Safety Services Association (ATSSA). • Flaggers must be trained in the proper fundamentals of flagging moving traffic before being assigned as flaggers. Signaling directions used by flaggers shall conform to the CA MUTCD. The training and instructions shall be based on the CA MUTCD and work site conditions and also include the following:
- Flagger equipment which must be used
- Layout of the work zone and flagging station
- Methods to signal traffic to stop, proceed or slow down - Methods of one-way traffic control
- Trainee demonstration of proper flagging methodology and operations - Emergency vehicles traveling through the work zone
- Handling emergency situations

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Work Zone Safety Policy
4 - Methods of dealing with hostile drivers
- Flagging procedures when a single flagger is used (when applicable) • Flaggers will be trained by a person with the qualifications and experience necessary to effectively instruct the employees in the proper fundamentals of flagging moving traffic.

Traffic control and flagging and or flagger training should be conducted by a qualified 3rd party trainer.

High-Visibility Clothing
• During daytime and nighttime conditions, flaggers shall wear safety apparel compliant with the ANSI/ISEA 107-2004 standard or equivalent revisions, and labeled as meeting the performance and design requirements for Class 1, 2, 3 garments. • During nighttime conditions, flaggers should wear safety apparel labeled as meeting the performance and design requirements for a Class 3 garment:
• The retro-reflective material must be visible at a minimum distance of 1,000 feet. • The high visibility safety apparel must be designed to clearly identify the wearer as a person.
• A competent person designated by Department will be responsible for the worker safety plan within the activity area of the job site to ensure the proper selection class of garment.

Requirement Class 1
Performance
Class 2
Performance
Class 3
Performance
Fluorescent
materials 217 sq. inches 775 sq. inches 1,240 sq. inches Reflective materials 155 sq. inches 201 sq. inches 310 sq. inches • Flaggers should dress for construction work environments. Hard hats, work boots, long pants and shirts with sleeves should be minimum personal protective equipment requirements for any flagging operation.

Hand-Signaling Devices
• The STOP/SLOW paddle should be the primary and preferred hand-signaling device.

Use of flags should be limited to emergency situations only. • The STOP/SLOW paddle must have an octagonal shape on a rigid handle.

STOP/SLOW paddles must be at least 18 inches wide with letters at least six inches high and should be fabricated from light, semi-rigid material. • The background of the STOP face must be red with white letters and border. The background of the SLOW face must be orange with black letters and border.

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Work Zone Safety Policy
5 • When used at night, the STOP/SLOW paddle must be retro-reflectorized. • If STOP/SLOW paddles are not available, flags, which can be used for emergencies only, must be a minimum of 24 inches square, made of a good grade of red material and securely fastened to a staff that is approximately 36 inches in length.

Flagger Stations
• Flagger stations must be located far enough ahead of the work space so that approaching traffic will have sufficient distance to stop before entering the work space.
• This table provides guidelines for determining the distance of the flagger station in advance of the work space. The distance would need to be extended for conditions such as wet
pavement or downgrades.
• Flaggers also need to be stationed sufficiently in advance of workers to warn them of out-of-control vehicles. Audible warning devices should be readily accessible by the flagger (air horns, whistles, etc.). • Flagger stations need to be highly visible to traffic and should avoid curves, hills, high vegetation, shaded areas, etc.
• Flaggers should stand alone and in a safe spot, which is usually the shoulder of the road. Never stand in the path of on-coming traffic and have an emergency escape path available.
• Advance warning signs as outlined in the CA MUTCD should precede flagger stations.

The flagger symbol or word sign should always be used in advance of flagging operations. The flagger sign must be removed, covered or turned away from traffic when the flagging operations are not occurring.
• During the hours of darkness, flaggers' stations must be illuminated so that the flagger will be clearly visible to approaching traffic.

Legal Requirements
Work zone traffic control is subject to a number of legal and technical requirements that dictate how it is to be carried out. Effective and safe traffic control must comply with these requirements for a number of reasons.

First and foremost, drivers depend upon uniformity and consistency to understand the directions provided. Traffic controls and safety features that are not consistent with accepted standards and practices are not as effective as they should be in conveying information and protecting workers and the public.

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Work Zone Safety Policy
6 Equally important, traffic regulations imposed in work zones may not be enforceable if not in compliance with the appropriate regulations. As a result, violators might not be cited by police or the citations could be dismissed in court.

Finally, a contractor may be exposed to liability if a non-standard device is involved in an accident. Generally, a contractor is held to meeting “accepted practice,” which is defined by the generally accepted technical and legal requirements. Following are the primary requirements that must be met in addressing work zone traffic control:
• Manual of uniform traffic control devices (CA MUTCD)
Issued by Caltrans and the State of California, this manual is also known as CA MUTCD 2014, Rev 6. It comprises the State standard for traffic control devices, and it is essential that contractors with responsibilities for Work Zone Traffic Control are familiar with its requirements.
• Vehicle and traffic laws (VTL)
Traffic regulations are provided in VTLs issued by individual states. While there are major differences from state to state, there also is considerable consistency regarding “rules of the road” and other basic regulations. The Uniform Vehicle Code and Model Traffic Ordinance prepared by the National Committee on Uniform Traffic Laws and Ordinances provides a model for states to follow, and provides a basis for the CA MUTCD.
• Cal/OSHA Title 8. Subchapter 4. Construction Safety Orders (Sections 1500 - 1938) Cal/OSHA regulations, such as Safety and Health Regulations for Construction, spell out both general and specific requirements that contractors must meet in terms of protecting worker health and safety. A number of the requirements pertain to risks associated with working in or adjacent to traffic.
• Highway agency specifications, plans and standards
Most highway work is done under contract to a highway agency, or is performed under permit from an agency when the work is for a utility or property owner adjacent to the highway. In either case, all of the work, including the Work Zone Traffic Control, must typically be performed in compliance with the requirements of the controlling agency.

Emergency Response
The City has established procedures to ensure that employees who do get injured while performing work zone duties receive prompt emergency medical attention. If work is to be conducted in areas in which prompt emergency rescue and medical service is not available, a rescue plan will be prepared prior to initial startup operations at worksites. The plan needs to be communicated to all workers and communication equipment must be operational.

When an occupational injury or illness occurs, the first obligation is to provide the injured or ill employee with first aid or other appropriate, permissible medical treatment. • The severity of an injury or illness determines whether or not the employee is cared for at the worksite or transported to a medical facility.

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Work Zone Safety Policy
7 • The employee may be taken to a medical facility by a supervisor or coworker or, if necessary, by ambulance.
• Medical services and first aid requirements are based on the following Cal/OSHA regulations:
- Section 3400(b) of the General Industry Safety Orders (GISO) and Section 1512(b) of the Construction Safety Orders requires every employer to have personnel adequately trained to render first aid.
- Section 3400(f) of the GISO requires that every employer who has employees situated in isolated locations (e.g., construction field offices, or other field locations) shall have personnel adequately trained to render first aid.

Procedures calling for first aid or arranging for medical treatment or emergency transportation to a medical facility may differ between office and remote field locations.

Training
The City will provide documented training for employees who may be involved with work zone safety activities. Traffic control and flagging and or flagger training should be conducted by a qualified 3rd party trainer. The training provided to all personnel who perform activities in work zones will include:
• How to recognize work zone hazards and effective controls to minimize them. • The work practices that must be followed for work zone safety. A Safety Talk on traffic safety and control is available for review.
• The use of personal protective equipment that will typically be required during work zone activity
• Emergency response;
• Policy on reporting incidents;
All outside contractors working in or on the premises of the City of Santa Cruz will be expected to comply with this policy.

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Work Zone Safety Policy
APPENDIX A – SETTING UP A TEMPORARY TRAFFIC CONTROL WORK ZONE It is not realistic to expect that all construction managers and supervisors will be expert traffic engineers. However, familiarity with basic principles of work zone traffic control is essential.

Supervisors and Managers must consult the CA MUTCD to ensure that all temporary traffic control and flagging operations are conducted in accordance with regulations and this policy.

These practices should be followed to ensure a safe temporary traffic control zone:
• Prepare a temporary traffic control plan and communicate it to all responsible parties prior to occupying the site.
• Provide those whose actions affect the temporary traffic control zone with training appropriate to their level of responsibility.
• Avoid frequent or abrupt geometric changes.
• Minimize delay and disruption.
• Provide adequate warning, delineation, and channelization in advance of and through the area affected.
• Encourage drivers to use alternate routes.
• Assume drivers will only reduce their speeds if they clearly perceive a need to do so. • Provide for reasonably safe passage of bicyclists and pedestrians. • Provide recovery areas where practical.
• Coordinate operations with those having jurisdiction over any affected cross streets, railroads, or transit facilities.
• Ensure continuation of emergency services.
• Communicate with and provide reasonable accommodations for adjoining property owners.
• Monitor performance of the temporary traffic control and modify as needed. • Inspect and maintain temporary traffic control devices. • Remove, cover, turn, or turn off all unnecessary temporary traffic control devices. • Maintain a record of any crashes or incidents.
• Store unused equipment and material in such a manner to reduce the probability of being hit.

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Work Zone Safety Policy

25.345
Work Zone Safety Policy
APPENDIX B – TRAFFIC CONTROL INSPECTION FORM

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Work Zone Safety Policy
Appendix C – Definitions
Approach
All lanes of traffic moving towards an intersection or a midblock location from one direction, including any adjacent parking lane(s).

Arterial Highway (Street)
A general term denoting a highway primarily used by through traffic, usually on a continuous route or a highway designated as part of an arterial system.

Changeable Message Sign
A sign that is capable of displaying more than one message, changeable manually, by remote control, or by automatic control. These signs are referred to as Dynamic Message Signs in the National Intelligent Transportation Systems (ITS) Architecture.

Contraflow Lane
A lane operating in a direction opposite to the normal flow of traffic designated for peak direction of travel during at least a portion of the day. Contraflow lanes are usually separated from the offpeak direction lanes by plastic pylons, or by moveable or permanent barrier.

Edge Line Markings
White or yellow pavement marking lines that delineate the right or left edge(s) of a traveled way.

Engineering Judgment
The evaluation of available pertinent information, and the application of appropriate principles, Standards, Guidance, and practices as contained in this Manual and other sources, for the purpose of deciding upon the applicability, design, operation, or installation of a traffic control device. Engineering judgment shall be exercised by an engineer, or by an individual working under the supervision of an engineer, through the application of procedures and criteria established by the engineer. Documentation of engineering judgment is not required.

Engineering Study
The comprehensive analysis and evaluation of available pertinent information, and the application of appropriate principles, Standards, Guidance, and practices as contained in this policy and other sources, for the purpose of deciding upon the applicability, design, operation, or installation of a traffic control device. An engineering study shall be performed by an engineer, or by an individual working under the supervision of an engineer, through the application of procedures and criteria established by the engineer. An engineering study shall be documented.

Intersection
(a) The area embraced within the prolongation or connection of the lateral curb lines, or if none, the lateral boundary lines of the roadways of two highways that join one another at, or approximately at, right angles, or the area within which vehicles traveling on different highways that join at any other angle might come into conflict; (b) the junction of an alley or driveway with a roadway or highway shall not constitute an intersection.

Lane Line Markings

25.347
Work Zone Safety Policy
White pavement marking lines that delineate the separation of traffic lanes that have the same direction of travel on a roadway.

Median
The area between two roadways of a divided highway measured from edge of traveled way to edge of traveled way. The median excludes turn lanes. The median width might be different between intersections, interchanges, and at opposite approaches of the same intersection.

Retro-reflectivity
A property of a surface that allows a large portion of the light coming from a point source to be returned directly back to a point near its origin.

Right-of-Way [Assignment]
The permitting of vehicles and/or pedestrians to proceed in a lawful manner in preference to other vehicles or pedestrians by the display of sign or signal indications.

Sign
Any traffic control device that is intended to communicate specific information to road users through a word or symbol legend. Signs do not include traffic control signals, pavement markings, delineators, or channelization devices.

Sign Illumination
Either internal or external lighting that shows similar color by day or night.

Street or highway lighting shall not be considered as meeting this definition.

Temporary Traffic Control Zone
An area of a highway where road user conditions are changed because of a work zone or incident by the use of temporary traffic control devices, flaggers, uniformed law enforcement officers, or other authorized personnel.

Traffic
Pedestrians, bicyclists, ridden or herded animals, vehicles, streetcars, and other conveyances either singularly or together while using any highway for purposes of travel.

Traffic Control Device
A sign, signal, marking, or other device used to regulate, warn, or guide traffic, placed on, over, or adjacent to a street, highway, pedestrian facility, or shared-use path by authority of a public agency having jurisdiction.

Traffic Control Signal (Traffic Signal)
Any highway traffic signal by which traffic is alternately directed to stop and permitted to proceed.

Warning Sign
A sign that gives notice to road users of a situation that might not be readily apparent.

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Aquifer Storage and Recovery Beltz 9 Pilot Exhibit E – City Safety Policies Test Site Preparation and Monitoring Well

END OF SECTION

25.349
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-1 – DAS Form 140 Test Site Preparation and Monitoring Well
EXHIBIT X-1
DAS FORM 140
Exhibit Follows

25.350

PUBLIC WORKS CONTRACT AWARD INFORMATION
Contract award information must be sent to your Apprenticeship Committee if you are approved to train. If you are not approved to train, you must send the information (which may be this form) to ALL applicable Apprenticeship Committees in your craft or trade in the area of the site of the public work. Go to: http://www.dir.ca.gov/databases/das/pwaddrstart.asp for information about programs in your area and trade. You may also consult your local Division of Apprenticeship Standards (DAS) office whose telephone number may be found in your local directory under California, State of, Industrial Relations, Division of Apprenticeship Standards.

Do not send this form to the Division of Apprenticeship Standards. NAME OF YOUR COMPANY CONTRACTOR'S STATE LICENSE NO MAILING ADDRESS- NUMBER & STREET, CITY, ZIP CODE AREA CODE & TELEPHONE NO.

NAME & ADDRESS OF PUBLIC WORKS PROJECT DATE YOUR CONTRACT EXECUTED

DATE OF EXPECTED OR ACTUAL START OF PROJECT

NAME & ADDRESS OF PUBLIC AGENCY AWARDING CONTRACT ESTIMATED NUMBER OF JOURNEYMEN HOURS

OCCUPATION OF APPRENTICE
THIS FORM IS BEING SENT TO: (NAME & ADDRESS OF APPRENTICESHIP PROGRAM(S)) ESTIMATED NUMBER OF APPRENTICE HOURS

APPROXIMATE DATES TO BE EMPLOYED
This is not a request for dispatch of apprentices.

Contractors must make a separate request for actual dispatch, in accordance with Section 230.1(a) California Code of Regulations Check One Of The Boxes Below

1. We are already approved to train apprentices by the
Apprenticeship Committee. We will employ and train under their Standards. Enter name of the Committee

2. We will comply with the standards of
Apprenticeship Committee for the duration of this job only. Enter name of the Committee

3. We will employ and train apprentices in accordance with the California Apprenticeship Council regulations, including § 230.1 (c) which requires that apprentices employed on public projects can only be assigned to perform work of the craft or trade to which the apprentice is registered and that the apprentices must at all times work with or under the direct supervision of journeyman/men.

Signature Date
Typed Name
Title
State of California - Department of Industrial Relations DIVISION DAS 140 (REV. 1/04) OF APPRENTICESHIP STANDARDS

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Explanation to box 1 ‐ 3 on form DAS 140
•     Box 1 is for contractors who are already approved to train by an apprenticeship program (signatory/member).
•     Box 2 indicates that a contractor is willing to comply with a program's Standards for the current project only. This generally means that the fringe benefits and the training funds will be paid to that Committee's Trust Fund. It also allows a contractor to take advantage of a more generous maximum ratio than the CAC Standards, but does not affect the minimum ratio of 1 apprentice hour for every 5 journeyman hours.
•     Box 3 means that a contractor will be governed by the regulations of the California Apprenticeship Council. Generally this means that the minimum and maximum ratio for apprentices is the same – 1 apprentice hour for every 5 journeyman hours per each craft, totaled at the end of the project. It also means the Training Fund Contribution is usually paid to the California Apprenticeship Council.

25.352
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-1 – DAS Form 140 Test Site Preparation and Monitoring Well

END OF SECTION

25.353
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-2 – DAS Form 142 Test Site Preparation and Monitoring Well
EXHIBIT X-2
DAS FORM 142
Exhibit Follows

25.354
REQUEST FOR DISPATCH OF AN APPRENTICE – DAS 142 FORM

DO NOT SEND THIS FORM TO DAS
You may use this form to request dispatch of an apprentice from the Apprenticeship Committee in the craft or trade in the area of the public work. Go to: http://www.dir.ca.gov/databases/das/pwaddrstart.asp for information about programs in your area and trade. You may also consult your local Division Apprenticeship Standards (DAS) office whose telephone number may be found in your local directory under California, State of, Industrial Relations, Division of Apprenticeship Standards. Except for projects with less than 40 hours of journeyworkers work, you must request and employ apprentices in no less than 8 hour increments.

List one occupation/craft per form
Date:
_____________________

To Applicable Apprenticeship Committee:

Name:

Address:

Tel. No. Fax No.

Contractor Requesting Dispatch:

Name:

Address:

License No.

PWC Registration Number:

Tel. No. Fax No.

Project Information: PWC Project Number _________________ Contract Number __________________________ Total Contract Amount. _____________________________ Sub-Contract Amount ___________________________ Name ofthe Project:

Address:

Dispatch Request Information:

Number of Apprentice(s) Needed: Craft or Trade:

Date Apprentice(s) to Report: (72 hrs. notice required) Timeto Report:

Name of Person to Reportto:

Address to Reportto:

You may use this form to make your written request for the dispatch of an apprentice. Requests for dispatch must be in writing and submitted at least 72 hours in advance (excluding weekends and holidays) via first class mail, fax or email. Proof of submission may be required. Please take note of California Code of Regulations, Title 8, § 230.1 (a) for all applicable requirements regarding apprenticeship requests and/or
visit https://www.dir.ca.gov/das/PublicWorksForms.htm
DAS 142 (Revised 10/18)

25.355
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-2 – DAS Form 142 Test Site Preparation and Monitoring Well

END OF SECTION

25.356
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-3 – Santa Cruz Local Hire Test Site Preparation and Monitoring Well Residency Compliance Form EXHIBIT X-3

SANTA CRUZ LOCAL HIRE RESIDENCY

COMPLIANCE FORM
Exhibit Follows

25.357

LOCAL HIRE RESIDENCY

COMPLIANCE FORM
Prevailing wage statements submitted on DIR form A-1-131 shall be deemed acceptable documentation to accurately record hiring information required to comply with Chapter 3.10 of the Municipal Code pertaining to Local Hiring. Additionally, the following information shall accompany the certified payroll form.

For pay period ending: _______________________
Employee Name Resident of the County
of Santa Cruz for at
least one year
preceding date of
Award of Contract
Member of a Building
Trade Journeyman, or
Building Trade
Apprentice program
whose organization has
jurisdiction over all or
part of Santa Cruz
County

APPRENTICE

1.  Yes  No  Yes  No Yes 

2.  Yes  No  Yes  No Yes 

3.  Yes  No  Yes  No Yes 

4.  Yes  No  Yes  No Yes 

5.  Yes  No  Yes  No Yes 

6.  Yes  No  Yes  No Yes 

7.  Yes  No  Yes  No Yes 

8.  Yes  No  Yes  No Yes 

9.  Yes  No  Yes  No Yes 

10.  Yes  No  Yes  No Yes 
(Duplicate as necessary)
Calculate total weekly project local hiring percentage based on personnel and hours reported on prevailing wage statement. %
Calculate cumulative total project local hiring percentage based on personnel and hours reported on prevailing wage statement. %
Calculate cumulative total project apprentice percentage based on personnel and hours reported on prevailing wage statement. %
I,____________________________, the undersigned, am the ____________________________ (print name) (position in company)
with the authority to act for and on behalf of __________________________________________ (Name of business and/or Contractor)

25.358
certify under penalty of perjury that the above information provided is true, full, and correct.

Signature:

Date:____________________________

25.359
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-3 – Santa Cruz Local Hire Test Site Preparation and Monitoring Well Residency Compliance Form

END OF SECTION

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Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-4 – Application for Payment Test Site Preparation and Monitoring Well
EXHIBIT X-4

APPLICATION FOR PAYMENT
Exhibit Follows

25.361
Invoice Number Period from/to:

TO THE CITY OF SANTA CRUZ
FROM CONTRACTOR:

ADDRESS:

PROJECT NAME:

PO NUMBER:

CONTRACT DATE:

INVOICE DATE:

CHANGE ORDER SUMMARY
Additions Deduction
Change Orders approved in previous months: Total: $ $
Change Orders approved this month:

CO Number Date Approved Additions Deduction
$ $
$ $
$ $
NET CHANGE BY CHANGE ORDERS:

Application is made for payment under the Contract as shown below and in Schedule 1 attached hereto:

1. ORGINAL BASE BID TOTAL

2. NET CHANGE BY CHANGE ORDERS

3. CONTRACT SUM TO DATE (Line 1 + Line 2)

4. TOTAL AMOUNT COMPLETED TO DATE (Column E on Schedule 1)

5. RETENTION: 5% of Completed Work (Column H on Schedule 1) a. Current Value of Securities Deposited in Escrow $
b. Current Value of Retention Deposited in Escrow $
c. Retention Held by City of Santa Cruz $
d. Current Retention Value (a + b + c) $

6. TOTAL EARNED LESS RETENTION (Line 4 - Line 5)

7. TOTAL AMOUNT PREVIOUSLY PAID

8. CURRENT PAYMENT DUE (Line 6 - Line 7)

APPLICATION FOR PAYMENT
$
$
$
$
$
$
$
$
$

25.362

9. BALANCE TO FINISH, PLUS RETENTION (Line 3 - Line 6)
Schedule 1
Schedule 2
Schedule 3
Schedule 4
Schedule 4A
Schedule 4B
Schedule 4C
Schedule 4D
(Contractor)
By:
(Name)
(Title)
I, , hereby declare that I am the
of Contractor submitting this
, on , 20
(City) (State) (Date)
(Signature)
(Print Name)
Conditional Waiver and Release on Final Payment (use when applicable) Unconditional Waiver and Release on Final Payment (use when applicable) $
The undersigned Contractor hereby represents and warrants to the City that all Work, for which Certificates For Payment have previously been issued and payment received from the City, is free and clear of all claims, stop notices, security interests, and encumbrances in favor of Contractor, any Subcontractor, and any other persons or firms entitled to make claims by reason of having provided labor, materials, or equipment related to the Work.

The following Schedules are attached and incorporated herein, and made a part of this Application For Payment:

Cost Breakdown Schedule (sample follows)
List of Subcontractors
Declaration of Releases of Claims
Conditional Waiver and Release on Progress Payment (use when applicable) Unconditional Waiver and Release on Progress Payment (use when applicable) Certification of Current Market Value of Securities in Escrow in Lieu of Retention (use when applicable)
I declare, under penalty of perjury, that the foregoing is true and correct and that this declaration was subscribed at

DECLARATION
Application For Payment; that I am duly authorized to execute and deliver this Application For Payment on behalf of Contractor; and that all information set forth in this Application For Payment and all Schedules attached hereto are true, accurate, and complete as of its date.

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Project Name: Invoice Number:

Contractor: Invoice Date:

PO Number: Period from/to:
(A) (B) (C) (D) (E) (F) (G) (H)
ITEM NO.

DESCRIPTION OF

WORK ACTIVITY OR

OTHER ITEM

SCHEDULED
VALUE ($)

COMPLETE
TO DATE (%)

COMPLETE TO
DATE ($)
AMOUNT

COMPLETED ON
PRIOR INVOICES ($)

AMOUNT OF THIS
INVOICE ($) RETENTION ($)
(C * D) (E - F) (5% * E)
TOTAL
(Provided as a sample. Schedule 1 may be output from City approved project management software) SCHEDULE 1

TO APPLICATION FOR PAYMENT

COST BREAKDOWN

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Project Name: Invoice Number:

Contractor: Invoice Date:

PO Number: Period from/to:

As of , 20 (not earlier than 5 days prior to the date of the Application For Account No. with
is Dollars
By:
($ ) .
(Escrow Agent)
Payment of which this certification is a part), the aggregate market value of securities on deposit in Escrow (Contractor)
By:
(Name) (Name)
(Escrow Agent)
(Title)
(Date)
(Use when applicable)
SCHEDULE 2

TO APPLICATION FOR PAYMENT

CERTIFICATION OF CURRENT MARKET VALUE OF

SECURITIES IN ESCROW IN LIEU OF RETENTION
(Title)
(Date)
NOTE: Notary acknowledgment for Contractor and Escrow Agent must be attached.

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Project Name: Invoice Number:

Contractor: Invoice Date:

PO Number: Period from/to:

SCHEDULE 3

TO APPLICATION FOR PAYMENT

LIST OF SUBCONTRACTORS
Subcontractors listed below are all Subcontractors furnishing labor, services, or materials for the period referenced above, of which this Schedule 3 is a part:

Name of Subcontractor
Date Work Activity
Subcontracted Work Activity Complete

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Project Name: Invoice Number:

Contractor: Invoice Date:

PO Number: Period from/to:
, 20
SCHEDULE 4

TO APPLICATION FOR PAYMENT

DECLARATION OF RELEASE OF CLAIMS
Contractor hereby certifies that attached hereto are releases and waivers of claims and stop notices from all Subcontractors furnishing labor, services, or materials covered by the Certificate For Payment dated , except those listed below:

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Project Name: Invoice Number:

Contractor: Invoice Date:

PO Number: Period from/to:
(1)
(2)
(Use when applicable. Subcontractor completes when not yet paid.) SCHEDULE 4A

TO APPLICATION FOR PAYMENT

CONDITIONAL WAIVER AND RELEASE ON PROGRESS PAYMENT

NOTICE TO CLAIMANT
Identifying Information
Name of Claimant:

THIS DOCUMENT WAIVES THE CLAIMANT'S LIEN, STOP PAYMENT NOTICE, AND PAYMENT BOND RIGHTS EFFECTIVE ON RECEIPT OF PAYMENT. A PERSON SHOULD NOT RELY ON THIS DOCUMENT UNLESS SATISFIED THAT THE CLAIMANT HAS RECEIVED PAYMENT.

Through Date
Conditional Waiver and Release
This document waives and releases lien, stop payment notice, and payment bond rights the claimant has for labor and service provided, and equipment and material delivered, to the customer on this job through the Through Date of this document. Rights based upon labor or service provided, or equipment or material delivered, pursuant to a written change order that has been fully executed by the parties prior to the date that this document is signed by the claimant, are waived and released by this document, unless listed as an Exception below. This document is effective only on the claimant's receipt of payment from the financial institution on which the following check is drawn:

Name of Customer:

Job Location:

Owner:

Maker of Check:

Amount of Check:

Check Payable to:

Exceptions
This document does not affect any of the following:

Retentions.

Extras for which the claimant has not received payment.

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(3)
(4)
(5)
Signature:

Name:

Title:

Date:

The following progress payments for which the claimant has previously given a conditional waiver and release but has not received payment:

Contract rights, including (A) a right based on rescission, abandonment, or breach of contract, and
Date(s) of waiver and release:

The right to recover compensation for work not compensated by the payment.

CLAIMANT

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Project Name: Invoice Number:

Contractor: Invoice Date:

PO Number: Period from/to:
(1)
(2)
(3)
(4)

THIS DOCUMENT WAIVES AND RELEASES LIEN, STOP PAYMENT NOTICE, AND PAYMENT BOND RIGHTS UNCONDITIONALLY AND STATES THAT YOU HAVE BEEN PAID FOR GIVING UP THOSE RIGHTS.

THIS DOCUMENT IS ENFORCEABLE AGAINST YOU IF YOU SIGN IT, EVEN IF YOU HAVE NOT BEEN PAID.

IF YOU HAVE NOT BEEN PAID, USE A CONDITIONAL WAIVER AND RELEASE FORM. (Use when applicable. Subcontractor completes when payment has been made.) SCHEDULE 4B

TO APPLICATION FOR PAYMENT

UNCONDITIONAL WAIVER AND RELEASE ON PROGRESS PAYMENT

NOTICE TO CLAIMANT
This document waives and releases lien, stop payment notice, and payment bond rights the claimant has for labor and service provided, and equipment and material delivered, to the customer on this job through the Through Date of this document. Rights based upon labor or service provided, or equipment or material delivered, pursuant to a written change order that has been fully executed by the parties prior to the date that this document is signed by the claimant, are waived and released by this document, unless listed as an Exception below. The claimant has received the following progress payment:

Identifying Information
Name of Claimant:

Name of Customer:

Job Location:

Owner:

Through Date
Unconditional Waiver and Release
Contract rights, including (A) a right based on rescission, abandonment, or breach of contract, and
The right to recover compensation for work not compensated by the payment.

Exceptions
This document does not affect any of the following:

Retentions.

Extras for which the claimant has not received payment.

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Signature:

Name:

Title:

Date:

CLAIMANT

25.371
Project Name: Invoice Number:

Contractor: Invoice Date:

PO Number: Period from/to:

THIS DOCUMENT WAIVES THE CLAIMANT'S LIEN, STOP PAYMENT NOTICE, AND PAYMENT BOND RIGHTS EFFECTIVE ON RECEIPT OF PAYMENT. A PERSON SHOULD NOT RELY ON THIS DOCUMENT UNLESS SATISFIED THAT THE CLAIMANT HAS RECEIVED PAYMENT. (Use when applicable. Subcontractor completes when not yet paid.) SCHEDULE 4C

TO APPLICATION FOR PAYMENT

CONDITIONAL WAIVER AND RELEASE ON FINAL PAYMENT

NOTICE TO CLAIMANT
This document waives and releases lien, stop payment notice, and payment bond rights the claimant has for labor and service provided, and equipment and material delivered, to the customer on this job. Rights based upon labor or service provided, or equipment or material delivered, pursuant to a written change order that has been fully executed by the parties prior to the date that this document is signed by the claimant, are waived and released by this document, unless listed as an Exception below. This document is effective only on the claimant's receipt of payment from the financial institution on which the following check is drawn:

Identifying Information
Name of Claimant:

Name of Customer:

Job Location:

Owner:

Through Date
Conditional Waiver and Release
Exceptions
Maker of Check:

Amount of Check:

Check Payable to:

This document does not affect any of the following:

25.372
Signature:

Name:

Title:

Date:

Disputed claims for extras in the amount of:

CLAIMANT

25.373
Project Name: Invoice Number:

Contractor: Invoice Date:

PO Number: Period from/to:

Signature:

Name:

Title:

Date:

Job Location:
(Use when applicable. Subcontractor completes when not yet paid.) SCHEDULE 4D

TO APPLICATION FOR PAYMENT

UNCONDITIONAL WAIVER AND RELEASE ON FINAL PAYMENT

NOTICE TO CLAIMANT

THIS DOCUMENT WAIVES AND RELEASES LIEN, STOP PAYMENT NOTICE, AND PAYMENT BOND RIGHTS UNCONDITIONALLY AND STATES THAT YOU HAVE BEEN PAID FOR GIVING UP THOSE RIGHTS.

THIS DOCUMENT IS ENFORCEABLE AGAINST YOU IF YOU SIGN IT, EVEN IF YOU HAVE NOT BEEN PAID.

IF YOU HAVE NOT BEEN PAID, USE A CONDITIONAL WAIVER AND RELEASE FORM.

Identifying Information
Name of Claimant:

Name of Customer:

Disputed claims for extras in the amount of:

Owner:

Through Date
Unconditional Waiver and Release
This document waives and releases lien, stop payment notice, and payment bond rights the claimant has for all labor and service provided, and equipment and material delivered, to the customer on this job. Rights based upon labor or service provided, or equipment or material delivered, pursuant to a written change order that has been fully executed by the parties prior to the date that this document is signed by the claimant, are waived and released by this document, unless listed as an Exception below. The claimant has been paid in full.

Exceptions
This document does not affect any of the following:

CLAIMANT

25.374
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-4 – Application for Payment Test Site Preparation and Monitoring Well

END OF SECTION

25.375
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-5 – Field Order Form Test Site Preparation and Monitoring Well
EXHIBIT X-5

FIELD ORDER FORM
Exhibit Follows

25.376
Project Name: Contractor Name: Subject:

Contract date: PO #: CWO#: FO Date: FO #:

Description of Changes (attach all applicable documents, including drawings, plans, or reports):
a)
Estimated Adjustment of Contract Sum (if any):

Estimated Adjustment of Contract Time (if any):

Recommended by:

NAME TITLE DATE
City Approval:

NAME TITLE DATE
The Contractor is hereby directed to promptly make the above described changes or to perform the above described work not included in the Contract. Contractor’s signature is not required for this Field Order to be binding on Contractor. This field order may or may not constitute a change in work. If the work described above constitutes a change in Contract Sum or Contract Time, this Field order will be superseded by a Change Order, pursuant to General Conditions Section 11, that will include the scope of the change in the Work and any actual adjustments to the Contract, including Contract Sum and Contract Time.

Contractor Approval:

NAME TITLE DATE

FIELD ORDER
#X
(EFFECTIVE ONLY WHEN SIGNED BY THE CITY)

WATER DEPARTMENT
212 Locust St., Suite C
Santa Cruz, CA 95060
Ph: 831-420-5200
Fax: 831-420-5201

25.377
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-5 – Field Order Form Test Site Preparation and Monitoring Well

END OF SECTION

25.378
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-6 – Change Order Form Test Site Preparation and Monitoring Well
EXHIBIT X-6

CHANGE ORDER FORM
Exhibit Follows

25.379
Project Name: Contractor Name: Subject:

Contract date: P.O. #: CWO#: C.O. Date: C.O. #:

Description of Changes (attach all applicable documents, including drawings, plans, or reports):
a)
Contract Revision (Including any applicable Contract Sum or Contract Time adjustment):
a)
When approved by the City, Contractor is directed to promptly make the above described changes or to perform the above described work. The Change Order process shall comply with General Conditions Section 11.

Price: Time (in
days and
hours):

Recommended
by:

Name
Title (Construction Mgr. / Project Mgr.)
Date
Base Contract as Bid: Reviewed by
(when City staff
review is
required):

Base Contract Including All
Previous Change Orders:

X x, P.E.

Associate Civil Engineer
Date
Contract Contingency:

Reviewed by:

Contingency Allocated: Heidi Luckenbach, P.E.

Deputy Director/Engineering Mngr.

Date
Contingency Available:

Approved by:

C.O. #1 Increase: Rosemary Menard
Water Director
Date
C.O. #1 Decrease:

Authorized by (when Council review is required):

Net Change:

Revised Contract Amount: Martín Bernal, City Manager Date For valuable consideration set forth herein, Contractor hereby releases the City of Santa Cruz from any and all claims for direct, indirect, and impact expenses and adjustments to the Contract Sum as well as additional time impact now existing or which may hereafter arise out of or result from the work or change described herein.

Contractor:

Signature Printed Name, Title Date

CONTRACT CHANGE ORDER
# X
(EFFECTIVE ONLY WHEN APPROVED BY THE CITY)

WATER DEPARTMENT
212 Locust St., Suite C
Santa Cruz, CA 95060
Phone: 831-420-5200
Fax: 831-420-5201

25.380
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-6 – Change Order Form Test Site Preparation and Monitoring Well

END OF SECTION

25.381
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-7 – Certificate of Substantial Test Site Preparation and Monitoring Well Completion
EXHIBIT X-7

CERTIFICATE OF SUBSTANTIAL COMPLETION
Exhibit Follows

25.382

CERTIFICATE OF SUBSTANTIAL COMPLETION
Project Name:

Contract Date:

Contractor Name:

Contractor Address:

Date of Issuance:

Project or Designed Portion Shall Include: _________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ The work performed under this contract has been reviewed and found to be substantially complete. The date of substantial completion of the project or portion thereof designated above is hereby established as _____________, 20___ which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below.

A list of items to be completed or corrected is included herein. The failure to include any items on such list does not alter the responsibility of Contractor to complete all of the Work in accordance with the Contract Documents.

In accordance with the Contract Documents, Contractor is notified as follows:

1. The date of Substantial Completion of the Work or designated portion thereof is the date certified by the City when construction is sufficiently complete in accordance with the Contract Documents, so the City can occupy or utilize the work or designated portion thereof for the use for which it is intended, as expressed in the Contract Documents.

2. Without limitation of Contractor's obligation to fully complete the Work within the Contract Time, Contractor shall complete or correct the Work on the list of items attached hereto within thirty (30) days from the date of Substantial Completion. Liquidated damages shall be in the total amount per day as specified in the contract for each calendar day in excess of thirty (30) working days after substantial completion that final completion is not attained.

3. The City will be responsible for:

4. Contractor shall be responsible for all Contract requirements, except items or responsibilities of the City as set forth in Paragraph 2, above.

5. List of items to be completed or corrected:
[SIGNATURES ON NEXT PAGE]

25.383

CONTRACTOR CITY
Signature: Signature:

Name: Name:

Title: Title:

Date: Date:

25.384
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-7 – Certificate of Substantial Test Site Preparation and Monitoring Well Completion

END OF SECTION

25.385
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-8 – Notice of Completion Test Site Preparation and Monitoring Well
EXHIBIT X-8

NOTICE OF COMPLETION
Exhibit Follows

25.386
(Space above for Recorder’s use only)
This instrument is being recorded for the benefit of the City of Santa Cruz. No recording fee is required pursuant to Government Code § 27383.

NOTICE OF COMPLETION
PURSUANT TO CALIFORNIA CIVIL CODE SECTIONS 8102 AND 9204, NOTICE IS HEREBY GIVEN THAT:

The undersigned is an authorized representative of the owner of the interest or estate stated below.

1. Owner’s Name and Address. The Project owner is the City of Santa Cruz, a municipal corporation (the “City”).

The City’s mailing address is 809 Center Street, Santa Cruz, California 95060. The City of Santa Cruz has the following interest in the subject Property described below: (Check One) □ Fee □ Joint Tenancy □ Lessee □ Purchaser Under Contract for Purchase □ Other:

2. Title of Project. The full name of the work of improvement/public works project (the “Project”) which is the subject of this Notice of Completion is:

3. Project Number.

4. Property Location/Address. The Property site location description or address (the “Property”) on which the Project was constructed is located in the City of , County of Santa Cruz, State of California at:

5. Date of Completion. The Project on the Property was completed on:

6. Name of Contractor. The name of the Contractor on the Project is:

7. Address of Contractor. The address of the Contractor on the Project is:

8. Nature of Work Performed on the Property or Materials Furnished for the City. The Project consisted of work described as:

9. The filing of this Notice of Completion was authorized by the Santa Cruz City Council Minute Order on of , 20 .

DATED:
[INSERT NAME OF CITY SIGNEE]
RECORDED AT THE REQUEST OF:

City of Santa Cruz
WHEN RECORDED MAIL TO:

City Clerk’s Department
809 Center Street, Room 9
Santa Cruz, CA 95060

25.387
City Manager, as Owner’s Authorized Agent
City of Santa Cruz

VERIFICATION FOR THE CITY OF SANTA CRUZ
The undersigned, being duly sworn, says:

That I am the City Manager (or his/her official designee) of the City of Santa Cruz, a municipal corporation in the State of California. I have read the attached Notice of Completion and know and understand its contents. I declare under penalty of perjury that the facts stated in the Notice of Completion are true and correct, to the best of my knowledge.

Executed on , at Santa Cruz, California.

[INSERT NAME OF CITY SIGNEE]
City Manager, as Owner’s Authorized Agent
City of Santa Cruz
NOTE: Notary acknowledgement for Owner’s Authorized Agent must be attached.

25.388
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit X-8 – Notice of Completion Test Site Preparation and Monitoring Well

END OF SECTION

25.389
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit Y – Good Neighbor Commitment Test Site Preparation and Monitoring Well

EXHIBIT Y

GOOD NEIGHBOR COMMITMENT
SECTION 00 45 46.6
Exhibit Follows

25.390
Aquifer Storage and Recovery Beltz 9 Pilot
Test Site Preparation and Monitoring Well 00 45 46.6 - 1 Good Neighbor Commitment SECTION 00 45 46.6

GOOD NEIGHBOR COMMITMENT
(To be Agreement Exhibit Y)
When the Santa Cruz Water Department undertakes construction projects in a neighborhood we are committed to being the best neighbor we can be. That means that our neighbors should expect:

Work to be conducted safely
• Staff, consultants and contractors will be properly trained in equipment use. • Staff, consultants and contractors will at all times comply with Cal OSHA requirements. • Work will adhere to all CEQA mitigations and any other permit requirements. • Traffic control measures will be provided when normal traffic flow is impacted. • Equipment and the project site overall will be secured outside of regular construction hours.

Construction to begin and end at scheduled times
• Work hours to be observed are identified in Section 3.02 of the Agreement. Violation of the Construction Work Hours violates the noise ordinances in Santa Cruz Municipal Code (SCMC) sections 4.14.070 and 9.36.010. Violations of the SCMC can result in administrative or criminal citations, and financial penalties. • Construction hours will be posted.
• Construction activity, including operating heavy equipment and utilizing backup alarms on vehicles is not permitted without prior approval from SCWD. • Advance notice will be given for work that must be done outside of regularly scheduled hours.
• Non-construction activities outside of working hours will be kept to a minimum.

Staff and contractors working on projects to behave professionally • Appropriate language will be used at all times in public. • Non project-related noise will be kept to a minimum.

Project questions or concerns to be responded to
• Dedicated project hotlines and email will be available. • Staff and contractors will be provided with cards with SCWD contact information that they can share with neighbors.
• Calls or emails made to project hotlines will be returned within 2 business days.

To receive regular project communication
• Regular and ongoing project communication with SCWD community relations staff is required.
• Project descriptions and timelines will be provided by SCWD to neighbors in advance.

25.391
Aquifer Storage and Recovery Beltz 9 Pilot
Test Site Preparation and Monitoring Well 00 45 46.6 - 2 Good Neighbor Commitment • Notification of regular (non-emergency) service disruptions will be given 48 hours in advance.
• Unforeseen changes will be shared as timely as possible. • Bi-weekly project updates will be given by SCWD to neighbors for projects lasting longer than six weeks.

The neighborhood will be left in the same condition as when we arrived • Debris will be removed.
• Project sites will be swept and cleaned.
• Excavations will be filled and patched when the project is complete.

I certify that I have read the above Good Neighbor Commitment and agree to perform the Work according to these commitments.

Name: _______________________________________
Signature: ____________________________________
Date: ________________________________________

END OF SECTION

25.392
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit Y – Good Neighbor Commitment Test Site Preparation and Monitoring Well

END OF SECTION

25.393
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit Z – Contract Price Exhibit Test Site Preparation and Monitoring Well

EXHIBIT Z

CONTRACT PRICE EXHIBIT
(To be Included Prior to Contract Award)
Exhibit Follows

25.394
Aquifer Storage and Recovery Beltz 9 Pilot Exhibit Z – Contract Price Exhibit Test Site Preparation and Monitoring Well

END OF SECTION

25.395
City Council

AGENDA REPORT
DATE: 06/08/2023
AGENDA OF: 06/27/2023
DEPARTMENT: Water
SUBJECT: Beltz Wells 8 and 12 Aquifer Storage and Recovery Design – Award of Professional Services (WT)
RECOMMENDATION: Motion authorizing the City Manager to execute an agreement in a form to be approved by the City Attorney with Carollo Engineers (Walnut Creek, CA) for Professional Engineering Services for Beltz Wells 8 and 12 Aquifer Storage and Recovery Design and to authorize the Water Director to execute future contract amendments within the approved budget.

BACKGROUND: The Water Department has been implementing the supply augmentation recommendations of the Water Supply Advisory Committee (WSAC) since early 2016 and more recently the ongoing evaluation, selection, and construction of supplemental water supplies as directed by the Securing Our Water Future policy.

The recommended strategy is developed around the goal of delivering long-term water supply security to the City of Santa Cruz water customers. While Water Department staff are simultaneously studying and testing the feasibility of all the recommendations of the plan including in-lieu water transfers and exchanges, aquifer storage and recovery (ASR), recycled water and desalination, ASR has been advanced to the point at which permanent facilities are ready to be designed and constructed at several locations.

ASR is a groundwater replenishment and storage approach where water is injected into the ground from an external source (such as surface water) when available, and later recovered from the ground as needed to meet customer demands. The City is looking at the feasibility of ASR in both the Santa Margarita Groundwater Basin (SMGB) underlying the Scotts Valley area and the Mid-County Groundwater Basin (MGB) underlying the Live Oak area.

The ASR implementation plan consists of the following three phases:
• Phase 1 – Technical Feasibility Analyses
• Phase 2 – ASR Pilot Testing
• Phase 3 –Implementation

26.1 Based on the favorable results of the Phase 1 work, pilot testing at Beltz 12 was conducted from January 2019 through July 2019, and at Beltz 8 from March 2020 to May 2021. In 2022 and 2023, following completion of pilot testing, staff conducted additional study of the operational characteristics of Beltz 8 and 12 as ASR facilities to inform long-term planning for permanent use, including assessing the impacts to the distribution and treatment systems and operational challenges that might be encountered during full-scale ASR projects at these two wells.

Favorable results of the ASR pilot test program and supplemental study support converting the Beltz 8 and 12 Wells into permanent ASR facilities.

The City of Santa Cruz is a member agency of the Santa Cruz Mid-County Groundwater Agency (MGA), which is responsible for the development and implementation of the approved Groundwater Sustainability Plan (GSP) for the MGB. The GSP includes a variety of projects and management actions (PMAs) that are designed to achieve sustainability for the groundwater basin as required under California’s Sustainable Groundwater Management Act. In February 2022, the MGA was awarded $7.6 million in grant funding to support GSP implementation, including the PMAs, through the California Department of Water Resources (DWR) Sustainable Groundwater Management Grant Program. There are five discrete components identified in the DWR grant agreement; Component 2 allocated $1.65 million to advance ASR in the MGB through the design and construction of permanent ASR facilities.

The MGA, as Grantee, will receive and administer the distribution of grant funds to the City as the Local Project Sponsor (LPS) of this project pursuant to the grant agreement and in accordance with the LPS Agreement. The LPS Agreement was approved by the City Council at its November 22, 2022 meeting. While the grant does not require any local agency cost share or matching funds, any additional funds required to complete the scope of work would be the responsibility of the LPS as appropriate. The ASR upgrades at Beltz Wells 8 and 12 are also included in the project description for the $128 million Water Infrastructure Finance and Innovation Act loan issued by the U.S. Environmental Protection Agency to the City in May 2023.

In April 2023, the Water Department formally issued a Request for Qualifications (RFQ) for engineering design services for the conversion of Beltz Wells 8 and 12 to permanent ASR facilities. Two firms submitted Statements of Qualifications in May 2023. Each submittal was evaluated and scored through a competitive qualifications-based selection process, and Carollo Engineers was selected based on their experienced team and demonstrated ability to design and deliver similar projects that are currently operating successfully.

DISCUSSION: The objective of the Beltz Wells 8 and 12 ASR project is to design, construct, and integrate permanent ASR facilities at Beltz 8 and 12 with consideration for operational flexibility and future expansion. The design is expected to start in July 2023 and conclude in early 2024.

The proposed scope of work for Carollo Engineers consists of the following tasks:
• Task 1: Kick-off and Initial Site Visit
• Task 2: Meetings and Cross-Project Coordination
• Task 3: 30% Design and Basis of Design Report (BODR)
• Task 4: 60% Design and BODR
• Task 5: 100% Design and BODR

26.2 • Task 6: Permitting Support for Permanent ASR Facilities • Task 7: Solicitation Support for Construction Contractor • Task 8: Project Management
Health in All Policies (HiAP): This study aligns with the public health pillar of the City’s HiAP initiative by supporting the Water Department’s work in ensuring the health and safety of the public drinking water supply.

FISCAL IMPACT: The estimated fee proposal for engineering services for Carollo Engineers is $772,858. Funds are available in the Water Department’s Capital Investment Program budget within project c702101 ASR Mid-County Existing Infrastructure; however, design and construction of this project is reimbursable by grant funding up to $1.65 million.

Prepared By:

Heidi Luckenbach
Engineering Manager/Deputy
Water Director
Submitted By:

Rosemary Menard
Water Director
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. DRAFT PROFESSIONAL SERVICES AGREEMENT.PDF

2. SOQ TABULATION.PDF

26.3 City of Santa Cruz Professional Services Agreement for Design Engineering Beltz Wells 8 and 12 Aquifer Storage and Recovery
May 2023 Page 1
Professional Services Agreement With
CAROLLO ENGINEERS, INC.

For DESIGN ENGINEERING BELTZ WELLS 8 AND 12

AQUIFER STORAGE AND RECOVERY
THIS AGREEMENT for professional services is made by and between the City of Santa Cruz (“City”) and Carollo Engineers, Inc. (“Consultant”) (each is referred to individually as a “Party” and collectively, as the “Parties”) as of ____________, 20__ (the “Effective Date”).

NOW, THEREFORE, in consideration of each other’s mutual promises, the Parties hereto agree as follows:

SECTION 1: SCOPE OF WORK
Consultant will furnish services as defined and described in the Scope of Work, attached hereto as Exhibit A and incorporated herein.

SECTION 2: RESPONSIBILITIES OF CONSULTANT
All work performed by Consultant, or under Consultant’s direction, shall be rendered in accordance with the generally accepted practices, and to the standards of, Consultant's profession. Consultant represents and agrees that Consultant: (i) is fully experienced and properly qualified to perform the work and services provided for herein, (ii) has the financial capability required for the performance of the work and services, and (iii) is properly equipped and organized to perform the work and services in a competent, timely, and proper manner, in accordance with the requirements of this Agreement.

Consultant shall not undertake any work beyond the Scope of Work set forth in Exhibit A unless such additional work is approved in advance and in writing by City. The cost of such additional work shall be reimbursed to Consultant by City on the same basis as provided for in Section 4.

If, in performing the work, it is necessary to conduct field operations, security and safety of the job site will be the Consultant's responsibility excluding, the security and safety of any facility of City within the job site which is not under the Consultant's control.

Consultant shall meet with Rosemary Menard, Director of the Water Department, hereinafter called "Director", or other designated and authorized City personnel, or third parties as necessary, on all matters connected with carrying out of Consultant’s services described in Exhibit A. Such meetings shall be held at the request of either Party.

Review and City approval of completed work shall be obtained monthly, or at other intervals as may be mutually agreed upon during the course of this Agreement. Review, approval, or acceptance of Consultant’s work by City or others shall not relieve Consultant from responsibility for errors and omissions in Consultant’s work.

In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for potential projects, Consultant has no control over cost or price of labor and material; unknown or latent conditions of existing equipment or structures that may affect operation and maintenance costs; competitive bidding procedures and market conditions; time or quality of performance of third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, Consultant makes no warranty that the City’s actual project costs, financial aspects, economic feasibility, or schedules will not vary from Consultant’s opinions, analyses, projections, or estimates to the extent that such economic or operational factors may have significantly changed from those relied upon by Consultant in formulating such opinions, analyses, projections or estimates.

26.4 City of Santa Cruz Professional Services Agreement for Design Engineering Beltz Wells 8 and 12 Aquifer Storage and Recovery
May 2023 Page 2
The City shall arrange for access to and make all provisions for Consultant to enter upon public and private property as required for Consultant to perform services hereunder.

SECTION 3: RESPONSIBILITIES OF THE CITY
City shall make available to Consultant all necessary data and information in the City's possession and shall actively assist Consultant in obtaining such information from other agencies and individuals as needed. Consultant is entitled to reasonably rely upon the accuracy and completeness of such data and information, and Consultant shall provide City prompt written notice of any known defects in such data and information.

The Director may authorize a staff person to serve as his or her representative. The work in progress shall be reviewed at such intervals as may be mutually agreed upon between the Parties. The City will be the sole judge of acceptable work, provided that such approval will not be unreasonably withheld or delayed. If the work is not acceptable, City will inform Consultant of the changes or revisions necessary to secure approval.

SECTION 4: FEES AND PAYMENT
For services actually performed, the City will compensate Consultant at the rates set forth in the Fee Schedule detailed in Exhibit B and in accordance with the terms set forth therein. Payment for Consultant's services in carrying out the entire Scope of Work shall be made within the budget limit, or limits shown, upon Exhibit B. Such payment shall be considered the full compensation for all personnel, materials, supplies, and equipment used by Consultant in the Scope of Work.

Consultant agrees that the payments to Consultant specified in this Section 4 will constitute full and complete compensation for all obligations assumed by Consultant under this Agreement. Where conflicts regarding compensation may occur, the provisions of this section apply.

Variations from the budget for each task which are justified by statements indicating personnel time expended and submittal of a revised budget are only allowed with prior City approval; however, in no event shall the total fee charged for the Scope of Work set forth in Exhibit A exceed the budget of $772,858 without advance written City authorization in the form of an amendment or change order.

Invoices shall detail the time worked by each class of employee on each task and the expenses incurred for which billing is made. Invoices shall indicate the percentage completion of each work task as identified in the Scope of Work in Exhibit A and the overall percentage of completion of the total required services. Unless otherwise specified in the fee schedule, payments shall be made monthly by the City within 30 days based on itemized invoices from the Consultant which list the actual costs and expenses.

All invoices shall contain the following affidavit signed by Consultant (if individual) or by a principal of Consultant’s firm (if Consultant is an entity):
"I hereby certify [or as principal of Consultant] that the charge of (Insert invoice amount) as summarized above and shown in detail on the attachments is a fair and reasonable use of public funds, is in accordance with the terms of Agreement dated (Insert Agreement Date), and has not been previously paid."
This Agreement is contingent upon the appropriation of sufficient funding by the City for the services covered by this Agreement. If funding is reduced or deleted by the City for the services covered by this

26.5 City of Santa Cruz Professional Services Agreement for Design Engineering Beltz Wells 8 and 12 Aquifer Storage and Recovery
May 2023 Page 3
Agreement, the City has the option without penalty or liability to either terminate this Agreement or to offer an amendment to this Agreement indicating the reduced amount.

SECTION 5: TRAVEL REIMBURSEMENT POLICY
The City agrees to reimburse Consultant and Consultant’s employee(s) for only authorized travel expenses, as indicated by a mark below, and according to the City’s Travel Reimbursement Policy. It is expected that all travel expenses incurred by Consultant while conducting activities on behalf of the City will be at reasonable rates and that Consultant and Consultant’s employee(s) will exercise prudence in incurring these expenses. The total fees and costs of Consultant’s services shall not exceed the amount described in the Fee Schedule. ☒ Meals: Meals are reimbursed at the current GSA Meals & Incidental per diem rate by county (www.gsa.gov/travel). The City does not reimburse for actual costs for meals. Reimbursement is based solely on per diem rates. Do not submit meal receipts.
• Travel before 8:00am qualifies for breakfast reimbursement. • Travel between 8:00am – 1:30pm qualifies for lunch reimbursement. • Travel between 1:30pm – 7:00pm (or later) qualifies for dinner reimbursement. • Days between hotel stays and days starting before 8am and ending after 7pm, qualify for the full GSA Meals & Incidental per diem rate.
☒ Ground Transportation: Ground transportation is reimbursable when it is for travel between the Consultant’s place of business, an airport, or Santa Cruz hotel, as applicable, to the City work location.

1. Reasonable fees for taxis, shuttles, buses, trains, light rail, ride hailing services (Uber, Lyft or other), and similar modes of transportation will be reimbursed. Receipts are required for reimbursement.

2. When using vehicles owned by Consultant or Consultant’s employer:
• Mileage will be reimbursed at the current IRS mileage rate. • Evidence of automobile liability insurance meeting the City’s requirements must be provided. • Maps showing starting point, City work location, and total miles are required for reimbursement.

3. Use of car rentals are reimbursable when:
• Travel is necessary from an airport to the City work location. • The rental reservation is made as far in advance as is practical and the lowest possible price is obtained. • Insurance coverage is included, and the car is returned with a full tank of gas. • The smallest vehicle necessary is rented.
• Parking expenses are included in the GSA Meals & Incidental per diem rate. The City will not pay additionally for parking expenses.
• Receipts are required for reimbursement.
☐ Airfare: Airfare is reimbursable when the Consultant’s place of business, or Consultant’s employee’s home, is more than 250 miles away from Santa Cruz.
• Airfare must be lowest available coach class fare. Flights may be non-stop. • Airfare must be booked as far in advance as is practical. • Fees for one piece of checked luggage (and any equipment necessary for the work being done) will be reimbursed.
• Extra charges for seat assignments, refundable tickets, travel insurance/protection, and similar fees are not reimbursable.
• If the City cancels the need for travel and the ticket cannot be changed or refunded, the ticket cost will be reimbursable.
• Receipts are required for reimbursement.

26.6 City of Santa Cruz Professional Services Agreement for Design Engineering Beltz Wells 8 and 12 Aquifer Storage and Recovery
May 2023 Page 4
☒ Lodging: Lodging is reimbursable when the Consultant must work on site for two or more consecutive days and the Consultant’s place of business or personal residence, is more than 60 miles away from Santa Cruz. • Lodging is reimbursed up to the current GSA rate by county (www.gsa.gov/travel). • Costs for hotel rooms above this rate are the responsibility of the traveler. • Receipts are required for reimbursement.

General Rule

1. Travel expenses not listed or checked above will not be reimbursed.

2. Travel reimbursements are paid after the completion of travel. There are no travel advances.

3. Exceptions to any of the above requirements require advance written permission from the Director or City’s designated agent contracting with the Consultant.

4. Tips and gratuities will not be reimbursed.

5. Alcoholic beverage purchases will not be reimbursed.

6. Consultants will exercise prudence in incurring reimbursable expenses.

7. The City of Santa Cruz has the sole discretion to deny any reimbursement request the City has determined to be excessive or an inappropriate use of public funds.

SECTION 6: CHANGES IN WORK
City may negotiate changes in the Scope of Work. No changes in the Scope of Work shall be made without the written approval of City and Consultant. Any change requiring compensation in excess of the sum specified in Exhibit B shall be approved in advance in writing by the City. Only City’s authorized representative(s) is authorized to approve changes to this Agreement on behalf of City.

SECTION 7: TERM AND SCHEDULE
The term of this Agreement shall be on the effective date of this Agreement and terminating on upon completion of the Scope of Work. At the option of the City, this Agreement may be renewed annually under the same contractual terms and conditions by letter agreement.

Consultant shall begin work as specified in a written authorization (e.g., Notice to Proceed) to perform services. The written authorization to perform work shall not be issued until after this Agreement has been approved and authorized by the City.

The Work Schedule for completion of the work shall be as shown upon Exhibit A. In the event that major changes are ordered, the schedule for completion as stated in Exhibit A may be adjusted by City so as to allow Consultant a reasonable period of time within which to complete any additional work which may be required as a result of the ordered changes.

Neither party will be held responsible for delay or default caused by declared emergencies, natural disasters, or any Force Majeure event which is beyond the party's reasonable control. Consultant will, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and will, upon the cessation of the cause, diligently pursue performance of its obligations in this Agreement.

The City reserves the right to obtain the item(s) and/or services covered by this Agreement from another source during any on-going suspension of service due to the circumstances outlined above.

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Consultant acknowledges that it is necessary for Consultant to complete its work on or before the completion date set forth in Exhibit C in order to allow the City to achieve its objectives for entering into this Agreement. The Parties therefore agree that time is of the essence in the performance of this Agreement.

SECTION 8: TERMINATION
The City may terminate the Agreement for any reason by providing written notice to Consultant not less than 10 calendar days prior to an effective termination date.

The Consultant may terminate the Agreement for cause by providing written notice to the City` not less than 30 calendar days prior to an effective termination date.

The City may, at its option, allow Consultant to cure its failure to perform within 10 business days (or longer period authorized in writing by the City) from the date of the City’s termination notice. The termination shall be become effective if Consultant has not cured within the specified time period to the City’s satisfaction.

Consultant may terminate this Agreement for cause if the City fails to cure a material default in performance within a period of 30 calendar days (or such longer period agreed to by the Consultant), from date of the Consultant’s written termination notice specifying the default in performance.

Upon notice of termination by either the City or Consultant, the Consultant will immediately act to not incur any additional obligations, costs or expenses, except as may be reasonably necessary to terminate its activities. The City’s only obligation to the Consultant will be just and equitable payment for services authorized by, and received to the satisfaction of, the City up to and including the effective date of termination less any amounts withheld. All finished or unfinished work or documents procured or produced under the Agreement will become property of the City upon the termination date. In the event of Consultant’s failure to perform pursuant to the Agreement, the City reserves the right to obtain services elsewhere and Consultant will be liable for the difference between the prices set forth in the terminated Agreement and the actual cost to the City. Termination of the Agreement pursuant to this paragraph shall not relieve the Consultant of any liability to City for additional costs, expenses, or damages sustained by City due to failure of the Consultant to perform pursuant to the Agreement. City may withhold any payments to Consultant for the purpose of set-off until such time as the exact amount of damages due City from Consultant is determined. After the effective date of termination, Consultant will have no further claims against the City under the Agreement. No other compensation will be payable for anticipated profit on unperformed services.

SECTION 9: INSURANCE
Prior to the beginning of and throughout the duration of the Agreement, Consultant will maintain and comply with the Insurance Requirements as set forth in Exhibit C. Consultant will insure the City against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder. The insurance coverages required shall not in any way limit the liability of the Consultant.

SECTION 10: INDEMNIFICATION
Consultant agrees, to the fullest extent permitted by law, to indemnify, defend, and hold harmless the City, its officials, officers, employees, agents, and volunteers (collectively, “Indemnitees”) from and against any and all liability, claim, action, loss, injury, damage, judgment, or expense, including attorneys’ fees and costs (“Losses”) caused by or resulting from the negligence, recklessness, or willful misconduct of Consultant, Consultant’s officers, employees, agents, or subcontractors in any way related to this Agreement. Consultant’s duty to indemnify and hold harmless Indemnitees shall not apply to the extent such Losses are caused by the sole or active negligence or willful

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misconduct of Indemnitees. Consultant’s obligation to defend shall arise regardless of any claim or assertion that Indemnitees caused or contributed to the Losses.

In the event this Agreement involves the performance of design professional services by Consultant, Consultant’s officers, employees, agents, or subcontractors, Consultant’s costs to defend Indemnitees shall not exceed the Consultant’s proportionate percentage of fault per Civil Code §2782.8. This section shall survive the termination or expiration of this Agreement.

SECTION 11: EQUAL EMPLOYMENT OPPORTUNITY/NON-DISCRIMINATION POLICIES City’s policies promote a working environment free from abusive conduct, discrimination, harassment, and retaliation; and require equal opportunity in employment for all regardless of race, religious creed (including religious dress and grooming practices), color, national origin (including language use restrictions), ancestry, religion, disability (mental and physical), medical condition, sex, gender (including gender identity and gender expression), physical characteristics, marital status, age, sexual orientation, genetic information (including family health history and genetic test results), organizational affiliation, and military or veteran status, or any other consideration made unlawful by local, State or Federal law. City requires Consultant to comply with all applicable Federal and State and local equal employment opportunity laws and regulations, and Consultant is responsible for ensuring that effective policies and procedures concerning the prevention of abusive conduct, discrimination, harassment, and retaliation exist in Consultant’s business organization. The City’s current Equal Employment Opportunity and Non-Discrimination policies to which this Section applies may be viewed at http://www.codepublishing.com/CA/SantaCruz/?SantaCruz09/SantaCruz0983.html and http://www.cityofsantacruz.com/home/showdocument?id=59192.

SECTION 12: LEGAL ACTION/ATTORNEYS’ FEES
If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief. The laws of the State of California, with jurisdiction in the Santa Cruz County Superior Court, shall govern all matters relating to the validity, interpretation, and effect of this Agreement and any authorized or alleged changes, the performance of any of its terms, as well as the rights and obligations of Consultant and the City.

SECTION 13: AMENDMENTS
This Agreement may not be amended in any respect except by way of a written instrument which expressly references and identifies this particular Agreement, which expressly states that its purpose is to amend this particular Agreement, and which is duly executed by the City and Consultant. Consultant acknowledges that no such amendment shall be effective until approved and authorized by the City’s authorized representative. No representative of the City is authorized to obligate the City to pay the cost or value of services beyond the scope of services set forth in Exhibit A.

Such authority is retained solely by the City Manager, Director, or their designee. Unless expressly authorized by the City Manager or Director, Consultant’s compensation shall be limited to that set forth in Exhibit B, Fee Schedule.

SECTION 14: MISCELLANEOUS PROVISIONS

1. Project Manager/Key Staff. Director reserves the right to evaluate and confer with Consultant regarding the project manager or other key staff assigned by Consultant to perform the work under this Agreement. Consultant shall replace the project manager or key staff upon Director’srequest due to Director’s concern about their performance, or City shall have the right to terminate this Agreement. Otherwise, no change in assignment by the Consultant may occur without prior written approval of the City.

2. Consultant Services Only. Consultant is employed to render professional services only and any payments made to Consultant are compensation solely for such professional services.

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3. Independent Contractor. In the performance of this Agreement, it is expressly understood that Consultant, including each of Consultant’s employees, agents, subcontractors or others under Consultant’s supervision or control, is an independent contractor solely responsible for its own acts and omissions, and shall not be considered an employee of the City for any purpose. Consultant agrees to comply with AB5, codified at Labor Code section 2750.3, and shall indemnify, defend and hold harmless the City, its officials, officers, employees, and agents against any claim or liability, including attorneys’ fees and costs, arising in any manner related to this Agreement that an employee, agent or others under Consultant’s supervision or control was misclassified.

4. Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

5. Subcontractors. Consultant shall obtain prior approval of the City prior to subcontracting of any work pursuant to this Agreement. If at any time, the City determines any subcontractor is incompetent or unqualified, Consultant will be notified and will be expected to immediately cancel the subcontract. Consultant shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein, including naming the City of Santa Cruz, its officers, officials, employees, agents, and volunteers as additional insureds. Any modification to the insurance requirements for subcontractors must be agreed to by the City in writing.

6. Assignment. This Agreement shall not be assigned without first obtaining the express written consent of the Director or after approval of the City Council. Neither party may assign this Agreement unless this Agreement is amended in accordance with its terms.

7. Conflicts of Interest. Consultant agrees to comply with conflict of interest lawsin performing the work and services under this Agreement. Consultant covenants (on behalf of Consultant and Consultant’s employees, agents, representatives, and subcontractors) that there is no direct or indirect interest, financial or otherwise, which would conflict in any manner or degree with the performance of services required under this Agreement. Consultant acknowledges and agrees to comply with applicable provisions of conflict of interest law and regulations, including the CA Political Reform Act, Sections 1090 and 87100 of the Government Code, and the City’s conflict of interest code. Consultant will immediately advise City if Consultant learns of a conflicting financial interest of Consultant during the term of this Agreement.

8. City Property. The work, or any portion, of Consultant in performing this Agreement shall become the property of City. The Consultant may be permitted to retain copies of such work for information and reference in connection only with the provision of services for the City. All materials and work product, whether finished or unfinished, shall be delivered to City upon completion of contract services or termination of this Agreement for any reason.

Consultant acknowledges and agrees that the work product shall be considered a work made for hire within the meaning of the patent and copyright laws of the United States; and Consultant agrees that all copyrights which arise from creation of project-related documents and materials pursuant to this Agreement shall be vested in the City and Consultant waives and relinquishes all claims to copyright or other intellectual property rights in favor of City. Any work product related to this Agreement shall be confidential, not to be used by the Consultant on other projects or disclosed to any third party, except by agreement in writing by the City, or except as otherwise provided herein.

Consultant’s final deliverables shall comply with Section 508 (29 U.S.C. Section 794d) accessibility requirements, as applicable. . Documents, including drawings and specifications prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by the City or others on any other project.

9. Intellectual Property and Indemnity. Consultant represents to City that, to the best of Consultant’s knowledge, any Intellectual Property (including but not limited to: patent, patent application, trade secret, copyright and any

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applications or right to apply for registration, computersoftware programs or applications, tangible or intangible proprietary information, or any other intellectual property right) in connection with any services and/or products related to this Agreement does not violate or infringe upon any Intellectual Property rights of any other person or entity.

To the fullest extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless City, its officials, officers, employees, and agents, from any and all claims, demands, actions, liabilities, damages, or expenses (including reasonable attorneys’ fees and costs) arising out of a claim of infringement, actual or alleged, direct or contributory, of any Intellectual Property rights in any way related to Consultant’s performance under this Agreement or to the City’s authorized intended or actual use of Consultant’s product or service under this Agreement. This provision shall survive termination or expiration of this Agreement.

If any product or service becomes, or in the Consultant’s opinion is likely to become, the subject of a claim of infringement, the Consultant shall, at its sole expense: (i) provide the City the right to continue using the product or service; or (ii) replace or modify the product or service so that it becomes non-infringing; or (iii) if none of the foregoing alternatives are possible even after Consultant’s commercially reasonable efforts, in addition to other available legal remedies, City will have the right to return the product or service and receive a full or partial refund of an amount equal to the value of the returned product or service, less the unpaid portion of the purchase price and any other amounts, which may be due to the Consultant. City shall have the right to retrieve its data and proprietary information at no charge prior to any return of the product or termination of service.

10. Confidentiality.
a. Consultant shall not acquire any ownership interest in data and information (“City Data”) received by Consultant from City, which shall remain the property of the City. Certain information may be considered confidential (“Confidential Information”). Confidential Information shall mean all information or proprietary materials (in every form and media) not generally known to the public and which has been or is hereafter disclosed or made available directly or indirectly to Consultant through any means of communication, either verbally or in writing even if it has not been designated in writing as “Confidential” to Consultant in connection with this Agreement. Unless otherwise required by law, Consultant shall not, without City’s written permission, use or disclose City Data and/or Confidential Information other than in the performance of the obligations under this Agreement. As between Consultant and City, all City Confidential Information shall remain the property of the City. Consultant shall not acquire ownership interest in the City’s Confidential Information.
b. Consultant shall be responsible for ensuring and maintaining the security and confidentiality of City Data and Confidential Information, protect against any anticipated threats or hazards to the security or integrity of City Data and Confidential Information, protect against unauthorized access to or use of City Data and Confidential Information that could result in substantial harm or inconvenience to City or any end users; and ensure the proper return and/or disposal of City Data and Confidential Information upon termination of this Agreement with notice to the City.
c. Consultant shall take appropriate action to address any incident of unauthorized access to City Data and Confidential Information, including addressing and/or remedying the issue that resulted in such unauthorized access, notifying City as soon as possible of any incident of unauthorized access to City Data and Confidential Information, or any other breach in Consultant’s security that materially affects City or end users; and be responsible for ensuring compliance by its officers, employees, agents, and subcontractors with the confidentiality provisions hereof. Should confidential and/or legally protected City Data be divulged to unauthorized third parties, Consultant shall comply with all applicable federal and state laws

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and regulations, including but not limited to California Civil Code sections 1798.29 and 1798.82 at Consultant’s sole expense. Consultant shall not charge City for any expenses associated with Consultant’s compliance with these obligations.
d. Consultant shall defend, indemnify and hold harmless City, its officials, officers, employees and agents against any claim, liability, loss, injury or damage (including attorneys’ fee and costs) arising out of, or in connection with, the unauthorized use, access, and/or disclosure of City Data and/or Confidential Information by Consultant and/or its agents, employees or subcontractors, excepting only loss, injury or damage caused by the sole negligence or willful misconduct of the City. This provision shall survive the termination or expiration of this Agreement.

11. Consultant's Records. Consultant shall maintain accurate accounting records and other written documentation pertaining to the costs incurred relating to this Agreement for examination and audit by the City, State, or federal government, as applicable, during the period of this Agreement, and for a period of at least five (5) years from the date of the final City payment for Consultant's services, or date of the termination of this Agreement, whichever is later. If Consultant engages a subcontractor to perform work related to this Agreement with a cost of $10,000 or more over a 12-month period, such subcontract shall contain these same requirements. This provision shall survive the termination of this Agreement.

12. California Public Records Act. City is a public agency subject to the disclosure requirements of the California Public Records Act (“CPRA”). If Consultant’s proprietary information is contained in documents or information submitted to City, and Consultant claims that such information falls within one or more CPRA exemptions, Consultant must clearly mark such information “Confidential and Proprietary,” and identify the specific lines containing the information. In the event of a request for such information, City will make best efforts to provide notice to Consultant prior to such disclosure. If Consultant contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief, or other appropriate remedy from a court of law in Santa Cruz County before the City is required to respond to the CPRA request. If Consultant fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability. Consultant further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and attorney’s fees) that may result from denial by City of a CPRA request for information arising from any representation, or any action (or inaction), by the Consultant.

13. Compliance with Laws. All activities of Consultant, its employees, subcontractors and/or agents will be carried out in compliance with all applicable federal, state, and local laws and regulations. Consultant further agrees to comply with the covenant of good faith and fair dealing and other provisions of Santa Cruz Municipal Ordinance chapter 3.09, or otherwise Consultant may be subject to penalties including being declared an irresponsible contractor.

14. Licensure. Consultant agrees that Consultant, its subcontractors and/or agents (if any) has/have complied with all applicable federal, state, and local licensing requirements and agrees to provide proof of a current City of Santa Cruz Business Tax Certificate if:
• Consultant, its subcontractor(s) and agent(s) or its business is/are located in the City of Santa Cruz; • Will perform actual work in the City of Santa Cruz for 6 or more days annually; or • Will use company vehicles to deliver within the City of Santa Cruz for 6 or more days annually.

For additional information and licensing requirements, view the City’s Business Licenses and Permits webpage or call the Revenue and Taxation division at 831/420-5070.

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15. Living Wage. Every contract for services to the City for $10,000 or more, is subject to City of Santa Cruz Living Wage Ordinance number 2000-25. If applicable, Consultant agrees to comply with the requirements of the Living Wage ordinance as provided in Santa Cruz Municipal Code Chapter 5.10.

16. Prevailing Wages for Public Work. To the extent that the work or services to be performed under this Agreement may be considered a “public work” (construction, alteration, demolition, or repair work) pursuant and subject to Labor Code section 1720 et seq., Consultant (and any subconsultant performing the work or services) shall conform to any and all prevailing wage requirements applicable to such work/and or services under this Agreement. Consultant (and any subconsultant) shall adhere to the prevailing wage determinations made by the Director of Industrial Relations (DIR) pursuant to California Labor Code Part 7, Chapter 1, Article 2, applicable to the work, if any. All workers employed in the execution of a public works contract (as such term is defined California Labor Code section 1720 et seq. and section 1782(d)(1)) must be paid not less than the specified prevailing wage rates for the type of work performed. (CA Labor Code sections 1720, 1774 and 1782.) To the extent applicable to the scope of work and services under this Agreement, Consultant agrees to be bound by the state prevailing wage requirements, including, but not limited to, the following:
a. If a worker is paid less than the applicable prevailing wage rate owed for a calendar day (or any portion thereof), Consultant shall pay the worker the difference between the prevailing wage rate and the amount actually paid for each calendar day (or portion thereof) for which the worker(s) was paid less than the prevailing wage rate, as specified in Labor Code section 1775; b. Consultant shall maintain and make available payroll and worker records in accordance with Labor Code sections 1776 and 1812;
c. If Consultant employs (and/or is legally required to employ) apprentices in performing the work and/or services under this Agreement, Consultant shall ensure compliance with Labor Code section 1777.5; d. Consultant is aware of the limitations imposed on overtime work by Labor Code sections 1810 et seq. and shall be responsible for any penalties levied in accordance with Labor Code section 1813 for failing to pay required overtime wages;
e. Consultant shall post a copy of the applicable wage rates at each jobsite at a location readily available to its workers.
f. Any failure of Consultant and/or its subconsultant to comply with the above requirements relating to a public work project shall constitute a breach of this Agreement that excuses the City’s performance of this Agreement at the City’s sole and absolute option and shall be at the sole risk of Consultant. Consultant on behalf of itself and any subconsultant, agree to indemnify, defend and hold harmless the City and its officials, officers, employees, and agents from and against any and all claims, liabilities, losses, costs, expenses, attorney’s fees, damages, expenses, fines, financial consequences, interest, and penalties, of any kind or nature, arising from or relating to any failure (or alleged failure) of the Consultant and any subconsultant to pay prevailing wages or to otherwise comply with the requirements of prevailing wage law relating to a public work.
g. Consultant acknowledges that it and/or any subconsultant may not engage in the performance of any contract for public work unless currently registered with the DIR and qualified to perform public work pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

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17. Storm Water Requirements. To the extent applicable to the Scope of Work under this Agreement, Consultant, Consultant’s employees, subcontractors, and agents are required to abide by the applicable City of Santa Cruz Storm Water Best Management Practices (BMPs) for the duration of the work. The City’s mandatory Storm Water BMPs, which are listed according to the type of work, operations, or business, are located on the City website at: https://www.cityofsantacruz.com/government/city-departments/public-works/stormwater/bestmanagement-practices

18. Dispute Resolution. The Parties agree to attempt in good faith to resolve through negotiation any dispute, claim or controversy arising out of or relating to this Agreement. Either party may initiate negotiations by providing written notice in letter form to the other party, setting forth the subject of the dispute and the relief requested.

Promptly upon such notification, the Parties shall meet at a mutually agreeable time and place in order to exchange relevant information and perspective, and to attempt to resolve the dispute. In the event that no resolution is achieved, and if, but only if, the parties mutually agree, then prior to pursuing formal legal action, the parties shall make a good faith effort to resolve the dispute by non-binding mediation or negotiations between representatives with decision-making power, who, to the extent possible, shall not have had substantive involvement in the matters of the dispute. To the extent that the dispute involves or relates to a public works project, the Parties agree to attempt to resolve the dispute by complying with the claims process as set forth in Public Contract Code sections 9204(e), 20104-20104.6, but without waiving the requirements of the California Tort Claims Act, Gov’t Code section 800 et seq. unless otherwise agreed to by the Parties.

19. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by an act of God, natural disaster, pandemic, acts of terrorism, war, a strike, lockout or other labor difficulty, or other peril, which is beyond the reasonable control of the affected party and without the negligence of the respective Parties. Each party hereto shall give notice promptly to the other of the nature and extent of any Force Majeure claimed to delay, hinder or prevent performance of the services under this Agreement. Each Party will, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and will, upon the cessation of the cause, diligently pursue performance of its obligations in this Agreement. In the event either party is prevented or delayed in the performance of its respective obligation by reason of such Force Majeure, the only remedy is that there may be an equitable adjustment of the schedule based on City’s sole discretion.

20. Complete Agreement. This Agreement, along with any attachments, is the full and complete integration of the Parties’ agreement with respect to the matters addressed herein, and that this Agreement supersedes any previous written or oral agreements between the Parties with respect to the matters addressed herein. Unless otherwise stated, to the extent there is any conflict between this Agreement and any other agreement (written or oral), the terms of this Agreement shall control.

21. Severability. The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the other provisions unenforceable, invalid or illegal.

22. Waiver. Waiver by any party of any portion of this Agreement shall not constitute a waiver of the same or any other portion hereof.

23. Governing Law. This Agreement shall be governed by and interpreted in accordance with California law.

24. Contract Interpretation. Each party acknowledges that it has reviewed this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement.

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25. MacBride Principles/Peace Charter. City of Santa Cruz Resolution NS-19,378 (7/24/90) encourages all companies doing business in Northern Ireland to abide by the MacBride Principles and Peace Charter.

26. Notices. If either party shall desire or is required to give notice to the other such notice shall be given in writing, via email, and concurrently delivered by: (a) personal delivery, in which case notice is effective upon delivery; (b) overnight courier (i.e., Federal Express) with charges prepaid or charged to the sender’s account, in which case notice is effective when delivered; (c) priority U.S. Mail, in which case notice shall be deemed delivered on the second business day after the deposit thereof with the U.S. Postal Service. Notices shall be addressed to recipient as follows:

To CITY:

City of Santa Cruz Water Department
Rosemary Menard, Water Director
212 Locust Street, Suite A
Santa Cruz, CA 95060
[email protected] / (831) 420-5200
To CONSULTANT:

Carollo Engineers, Inc.

Chris Cleveland, Sr. Vice President
2795 Mitchell Drive
Walnut Creek, CA 94598
[email protected] / (916) 207-4359
Changes to the above information shall be given to the other party in writing ten (10) business days before the change is effective.

27. Third Parties. The services to be performed by Consultant are intended solely for the benefit of the City.

28. Debarment and Suspension.
a. The contract is a covered transaction for purposes of 2 CFR Part 180 and 2 CFR Part 3000. As such, the Contractor is required to verify that none of the Contractors, its principals (defined at 2 CFR § 180.995), or its affiliates (defined at 2 CFR § 180.905) are excluded (defined at 2 CFR § 180.940) or disqualified (defined at 2 CFR § 180.935).
b. The Contractor must comply with 2 CFR Part 180, Subpart C and 2 CFR Part 3000, Subpart C and must include a requirement to comply with these regulations in any subcontract. c. If it is later determined that the Contractor did not comply with 2 CFR Part 180, Subpart C and 2 CFR Part 3000, Subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including, but not limited to, suspension and/or debarment. d. The bidder or proposer agrees to comply with the requirements of 2 CFR Part 180, Subpart C and 2 CFR Part 3000, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its subcontracts.

29. Byrd Anti-Lobbying Amendment and Certification.
a. Contractors that apply or bid for an award exceeding $100,000 must file the required certification. The Contractor certifies to the City and every Subcontractor certifies to the Contractor that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining the Contract if it is covered by 31 U.S.C. 1352. The Contractor and every Subcontractor must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the City. Necessary certification and disclosure forms shall be provided by City.

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30. Counterparts. The Parties may execute this Agreement in two or more counterparts, which shall, in the aggregate, be deemed an original but all of which, together, shall constitute one and the same instrument. A scanned, electronic, facsimile or other copy of a party’s signature shall be accepted and valid as an original.

31. Warranty of Authority. The signatories to this Agreement warrant and represent that each is authorized to execute this Agreement and that their respective signatures serve to legally obligate their respective representatives, agents, successors and assigns to comply with the provisions of this Agreement. [SIGNATURES ON FOLLOWING PAGE]

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Approved As To Form:

By: _____________________________ Date: __________________ Office of the City Attorney

CITY OF SANTA CRUZ
By: _____________________________ Date: __________________ Matt Huffaker
City Manager

CONSULTANT
By: _____________________________ Date: __________________ Printed: ___________________________ Title: __________________ Technical Review By:

By: _____________________________ Date: __________________ Heidi Luckenbach, Deputy Water Director/ Engineering Manager

WATER DEPARTMENT
By: _____________________________ Date: __________________ Rosemary Menard
Water Director

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EXHIBIT A: SCOPE OF WORK AND WORK SCHEDULE

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EXHIBIT B: FEE SCHEDULE

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EXHIBIT C: INSURANCE REQUIREMENTS
Consultant shall procure and maintain insurance against claims for injuries to persons or damages to property and otherwise which may arise from or in connection with the performance of the work under this Agreement and the results of that work by Consultant, its agents, representatives, employees, or subcontractors.

A. CERTIFICATE REQUIREMENTS
The City will be issued a Certificate of Insurance (a Memorandum of Understanding will not be accepted) with the following minimum requirements:
• Certificate(s) will show current policy number(s) and effective dates, • Coverage and policy limits will meet, or exceed, requirements below, • The Certificate Holder will be City of Santa Cruz, Risk Management, 1200 Pacific Ave., Suite 290, Santa Cruz, CA 95060,
• Certificate will be signed by an authorized representative, • An endorsement, if required below, will be provided to show the City, its officers, officials, employees, and volunteers as additional insureds, and
• Coverages must be maintained during the term of the Agreement with the City, unless a longer duration is required as specified below.

B. MINIMUM SCOPE AND LIMITS OF INSURANCE
Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. If Consultant maintains broader insurance coverage and/or higher limits than the minimums shown below, the City of Santa Cruz requires and shall be entitled to the broader insurance coverage and/or higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Santa Cruz.

Coverage will be at least as broad as:
• COMMERCIAL GENERAL LIABILITY (CGL): $1,000,000 PER OCCURRENCE; $2,000,000 AGGREGATE Proof of coverage for $1 Million per occurrence and $2 Million in the aggregate including products and completed operations, property damage, bodily injury, personal and advertising injury will be provided on Insurance Services Office (ISO) Form CG 00 01 covering CGL. • PROFESSIONAL LIABILITY (ERRORS AND OMISSIONS): $2,000,000 PER OCCURRENCE OR CLAIM, $2,000,000 AGGREGATE.

Consultant will maintain insurance appropriate to Consultant’s profession; with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after date of completion of the services under this Agreement. If coverage is canceled or non-renewed and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date or start of work date, Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of the contract of work.
• AUTOMOBILE LIABILITY:

Proof of coverage for $1,000,000 provided on ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, hired, (Code 8) and non-owned autos (Code 9), per accident for bodily injury and property damage.

26.21 City of Santa Cruz Professional Services Agreement for Design Engineering Beltz Wells 8 and 12 Aquifer Storage and Recovery
May 2023 Page 19
• WORKERS’ COMPENSATION AS REQUIRED BY THE STATE OF CALIFORNIA, WITH STATUTORY LIMITS, AND EMPLOYER’S LIABILITY INSURANCE: $1,000,000 per accident for bodily injury or disease.

The Worker’s Compensation policy must be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant and its employees. (Not required if Consultant provides written verification it has no employees) - If Consultant has no employees, Consultant shall complete and sign a Workers’ Compensation Exemption Declaration and Release of Liability.

C. OTHER INSURANCE PROVISIONS
The insurance policies are to comply with the following provisions:
• ADDITIONAL INSURED STATUS
The City, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds on the CGL with respect to liability arising out of work or operations performed by or on behalf of Consultant including materials, parts, or equipment furnished in connection with such work or operations, products and completed operations. General liability coverage will be provided in the form of an endorsement to Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85, or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 (if a later edition is used).
o PRIMARY COVERAGE
For any claims related to this Agreement, Consultant’s and all subcontractor’s insurance coverage will be primary and non-contributory as respects the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents, or volunteers will be excess of Consultant’s and all subcontractor’s insurance and will not contribute with it.
• NOTICE OF CANCELLATION
Each insurance policy required above shall state that the coverage shall not be canceled, except with notice to the City.
• WAIVER OF SUBROGATION
Consultant hereby grants to the City a waiver of any right to subrogation, except as otherwise not applicable, which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss, including attorney’s fees under such insurance. Consultant agrees to obtain any endorsement that may be necessary to effectuate this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. • EXCESS LIABILITY/UMBRELLA INSURANCE POLICIES
Consultant may use excess liability/umbrella policies to meet the required liability limits on the condition that they provide all of the insurance coverages required herein, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The excess liability/umbrella insurance policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying CGL insurance. No insurance policies maintained by the additional insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Consultant’s primary and excess liability policies are exhausted. • DURATION OF COVERAGE

26.22 City of Santa Cruz Professional Services Agreement for Design Engineering Beltz Wells 8 and 12 Aquifer Storage and Recovery
May 2023 Page 20
CGL & Excess Liability/Umbrella policies for any construction related work, including, but not limited to, maintenance, service, or repair work, shall continue coverage for a minimum of 5 years for Completed Operations liability coverage. Such Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. • SELF-INSURED RETENTIONS (SIR)
Self-insured retentions must be declared to and approved by the City. City may require Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related expenses.

The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
• ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to the City.
• CLAIMS MADE POLICIES
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. • VERIFICATION OF COVERAGE
Consultant will furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy (and CPL, automobile and any Excess Liability/Umbrella policies, as applicable) listing all policy endorsements to be approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning will not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

D. SUBCONTRACTORS
Consultant shall include their subcontractor(s) as additional insured(s) under the policies or shall furnish separate certificates and endorsements for each contractor and subcontractor. Consultant shall require and verify that all contractors and subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City, its officers, officials, employees, agents, and volunteers are named as additional insureds on insurance required from its contractor(s) and subcontractor(s).

E. SPECIAL RISKS/CIRCUMSTANCES
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances and provide notice to Consultant.

26.23 DRAFT SCOPE FOR BELTZ WELLS 8 AND 12

AQUIFER STORAGE AND RECOVERY (ASR) DESIGN
Water Engineering
212 Locust St Ste C
Santa Cruz CA 95060
www.cityofsantacruz.com
Exhibit A

26.24 City of Santa Cruz DRAFT SCOPE
Beltz Wells 8 and 12 ASR Design
May 2023 Page 2
1 – SUMMARY OF SCOPE
The City of Santa Cruz Water Department (City) intends to convert its existing production wells Beltz 8 and Beltz 12 to aquifer storage and recovery (ASR) wells. Pilot testing was conducted at Beltz 12 in 2019 and at Beltz 8 in 2020-2021; further study of the operational characteristics of the wells as ASR facilities began in January 2022 and is anticipated to continue through Summer 2023. Ancillary studies are underway or planned to evaluate the suitability of other City-owned production wells for conversion to ASR wells.

Services under this scope of work include developing construction plans, specifications, and bid documents for demolishing and/or retrofitting the existing well pumps, discharge and facility piping, mechanical and electrical components and equipment, controls and SCADA integration, and associated appurtenances of the permanent ASR well facilities per City of Santa Cruz guidelines. Engineering analysis to include determination of recharge flow-control mechanism, ASR well hydraulics, and best practices for converting an existing production well to an ASR well.
2 – OBJECTIVES
The City’s objectives for this project are:
‐ Design, construct, and integrate permanent ASR Facilities at Beltz 8 and Beltz 12. ‐ Coordinate with other projects (described below in Cross-Project Coordination) to make sure ASR design is compatible with the other project at these sites. ‐ Design Beltz 8 & 12 with consideration for additional ASR well sites in the future. ‐ Design an operator-friendly ASR well operation and maintenance. ‐ Establish ASR operation sequencing and strategy to maximize well efficiency and operational flexibility.
‐ Develop a waste water disposal plan for waste water develop by ASR wells. 3 – DESIGN CONSIDERATIONS
A. BELTZ 8/BELTZ 8 WATER TREATMENT PLANT
Components of the existing facility include the following: (1) a pump control and chemical storage buildings; (2) an iron and manganese treatment system consisting of an aeration tower and a pressurized multi-media filter tank; (3) one 75,000-gallon backwash tank used in the iron and manganese treatment that is connected to the well and the sanitary sewer and drains at approximately 75 gpm (subject to change); and (4) a 210-foot-deep well that has a 14-inch outside diameter stainless steel casing and screen, submersible pump and concrete pedestal, station piping including treated water pipeline, and a raw water pipeline that conveys water to the treatment plant. The raw water pipeline is fed by three wells – Beltz Wells 8, 9, and 10 – and hydraulic analysis will be needed, performed by others.

There is a County of Santa Cruz (County) storm drain inlet on Roland Drive in the rightof-way just outside the property. The facility is fully paved, gated, and in close proximity to neighboring residences, so the design should consider minimizing operational and construction related impacts and noise to the surrounding neighbors. The City is under contract with an Engineering Firm to redesign the Beltz Water Treatment Plant, so the

26.25 City of Santa Cruz DRAFT SCOPE
Beltz Wells 8 and 12 ASR Design
May 2023 Page 3
layout and components of the facility are expected to change but not until after the Beltz 8 well is converted to an ASR facility.
a. Injection Supply Pipeline – For injection purposes, a new permanent supply pipeline between the well and the existing on-site distribution system piping would be installed. The pipeline is anticipated to be approximately 120 feet in length and 6 inches in diameter and would be installed within the existing City-owned property along an already-paved alignment, unless an alternative route is identified by the Consultant. The City may have an existing backflow prevention device that could be incorporated in the design (reference Exhibit A for backflow prevention device specifications). The pipeline must be capable of delivering up to approximately 400 gpm of treated water for injection into the well. A new flow meter to measure injection flow rate may be needed.
b. Injectate Dechlorination – Dechlorination of the treated water from GHWTP may be needed prior to injection to mitigate disinfection byproducts (particularly THMs).

The Consultant will review water quality data from the ASR pilot testing and discuss with the City. It is the City’s understanding that injectate dechlorination may not be needed, but any design modifications at the well should consider saving space for it in the future. Further THM investigation is currently happening during the second year of the extended ASR pilot testing.
c. Discharge Plan
i. On-site Storm Drain Conveyance System – A new drain inlet and storm drain piping will be needed for discharges to the off-site storm drain inlet on Roland Drive. A backflow prevention device and airgap should be included in the design. There will be periodic discharges from the well to collect samples or for well maintenance. There will also be approximately 2-5 hours of discharges from the new injection supply line before injection season (typ. 1-2 times per year). The design must factor in applicable discharge requirements, including discharge volumes associated with regular well maintenance and ASR backflushing, discharge locations, and how the City will dechlorinate and monitor discharges when directing to the County’s storm drain system. Reference Exhibit B for a summary of NPDES discharge requirements.
ii. Sanitary Sewer Connection – The reclaim tank is connected to the well and the sanitary sewer. In the past, the sanitary sewer connection allowed flows up to 200 gpm with an average of 125 gpm. Recently, the County asked the City to limit flow to 75 gpm or less due to issues with the sanitary sewer capacity which the City is trying to comply with. It is important to note that there are no discharge flow rate restrictions listed in the City’s Wastewater Discharge Permit. The City is currently conducting a rehabilitation study of the Beltz WTP, which may recommend replacement and resizing of the existing 75,000-gal reclaim tank. It is unclear if waste water from the well will be allowed in the treatment facility’s reclaim tank

26.26 City of Santa Cruz DRAFT SCOPE
Beltz Wells 8 and 12 ASR Design
May 2023 Page 4
in the future. Plans for waste water disposal from the wells should take this into consideration. If waste water will be discharged to the sanitary sewer, an additional tank may be needed.
d. Wellhead Discharge Piping – The wellhead discharge/above-ground piping will need to be modified to accommodate recharge activity and relocation of the new storm drain inlet. Refer to the as-built drawings in Exhibit C for existing piping.

Current wellhead discharge pipe does not have a seal/gasket between the pipe and the pump pedestal. The City would like to add one to improve the seal; however there is not enough flexibility in the piping to add it currently. e. Injection and Control Valves – The City would like to understand the suitability of available options for injection and control valves. The Consultant will identify and evaluate injection tubing, aboveground control valves, and down-hole control valves and present the options and cost for alternatives based on the needs of the City. The City will need to maintain as much operational flexibility as possible and desires the ability to inject at a range of flows from approximately 100 gpm to 400 gpm, as well as have the ability to switch between injection and recovery quickly in the event of an emergency. New controls will be integrated into the facility based on selected design. New piping (approximately two 1.25-inch-diameter pipes) and electrical conduits (approximately two 1-inch-diameter conduits) would be installed between the wellhead and the new control panel. f. Submersible Pump – The Consultant will help the City determine the range of flows needed for the new p ump factoring in typical use of ASR well and ASR backflushing rates, proposed Beltz Water Treatment Plant (design by other civil firm) flow needs, periodic emergency use of well at higher flow rates, and the ranges of pressure in the raw water pipeline based on other wells pumping. The existing well pump will likely be removed and replaced with a larger capacity pump. Electrical design will include coordination with existing facility capacities and other water treatment plant upgrade designs.
g. Monitoring Wells – No additional monitoring wells would be constructed as there is an existing monitoring well at the Beltz 8 site. The Beltz 8 Monitoring Well was installed in early 2020 and screened identically to the existing Beltz 8 production well to allow for the monitoring of groundwater level and water quality conditions during ASR pilot testing of Beltz 8.
h. Electrical, Instrumentation, and Controls – The Consultant will document the electrical distribution and verify electrical single lines at the site. Design will include the development control strategies for PLC programming and configuration of SCADA/HMI screens using the established City of Santa Cruz Asset and Tagging Standards and the SCADA/PLC Programming Standards. Services shall involve the procurement of instrumentation controls equipment for the Beltz 8 Well.

B. BELTZ 12

26.27 City of Santa Cruz DRAFT SCOPE
Beltz Wells 8 and 12 ASR Design
May 2023 Page 5
Components of the existing facility include the following: (1) a pump control and chemical storage building; (2) an iron and manganese treatment system consisting of a pressurized filter tank with various media
inside; (3) two backwash tanks used in the iron and manganese treatment that each have a capacity of 35,000 gallons; and (4) a 640-foot-deep well that has a 16-inch inside diameter stainless steel casing and screen, submersible pump and concrete pedestal, station piping including treated water pipeline, sewer connections, and stormwater drainage facilities that connect to County storm drain facilities in Research Park Drive. The site is partially paved, fenced/gated, and in an industrial park. The City is under contract with a Contractor to modify the site as part of an Ammonia Removal project, so the layout and components of the facility are expected to change, as shown in Exhibit D. a. Injection Supply Pipeline – For injection purposes, a new permanent supply pipeline between the well and the existing distribution system on Research Park Drive adjacent to the site would be installed. The pipeline would be approximately 100 feet in length and 6 inches in diameter; approximately 35 feet of the pipeline would be installed in paved right-of-way and the remainder would be installed in unpaved right-of-way and in City-owned property at the Beltz 12 ASR facility. The new injection pipeline would have a backflow prevention device and be capable of delivering up to approximately 400 gpm of treated injection water delivered from the GHWTP through the City’s water distribution system. A new flow meter should be included in the design.
b. Injectate Dechlorination – Dechlorination of treated water from GHWTP may be needed prior to injection to mitigate disinfection byproducts (particularly THMs).

The Consultant will review water quality data from the ASR pilot testing and discuss with the City. It is the City’s understanding that injectate dechlorination may not be needed, but any design modifications at the well should consider saving space for it in the future. Further THM investigation is currently happening during the second year of the extended ASR pilot testing.
c. Discharge Plan
i. On-site Storm Drain Conveyance System – The existing storm drain inlet and piping will be sufficient for discharges at the site. No additional storm drain conveyance will be needed. The Discharge Plan should detail how and when the on-site storm drain conveyance system will be used for discharge, as well as applicable discharge requirements, discharge volumes associated with regular well maintenance and ASR backflushing, discharge locations, and how the City will dechlorinate and monitor discharges when directing to the County’s storm drain system.
ii. Sanitary Sewer Connection – The two reclaim tanks are connected to the well and the sanitary sewer and drain at approximately X gpm. The Discharge Plan should detail how and when the reclaim tanks/sanitary sewer will be used for discharges.

26.28 City of Santa Cruz DRAFT SCOPE
Beltz Wells 8 and 12 ASR Design
May 2023 Page 6
d. Well Discharge Piping – The Consultant will be responsible for determining what, if any, modifications need to be done to the well discharge piping. Refer to the asbuilt drawings in Exhibit E for existing piping. e. Injection and Control Valves – In conjunction with efforts to convey the available injection and control valve options, the Consultant will identify and evaluate current injection tubing and control valves and present the options and cost for alternatives based on the needs of the City. The City will need to maintain as much operational flexibility as possible and desires the ability to inject at a range of flows from approximately 100 gpm to 400 gpm, as well as have the ability to switch between injection and recovery quickly in the event of an emergency. While equipping the ASR pilot test project, the City found that joints on the current steel column pipe (Sch 40 mild steel) were corroded and were replaced with the same specified pipe.

The Consultant should evaluate whether to upgrade the column pipe to stainless steel or PVC. The control panel for the flow control valve would most likely be installed inside the existing control building. Electrical connections should be assessed and designed for upgrades as needed. New piping (approximately two

1.25-inch-diameter pipes) and electrical conduits (approximately two 1-inchdiameter conduits) would be installed between the wellhead and the existing control building.
f. Submersible Pump – For extraction purposes, the existing submersible pump and motor assembly at Beltz 12 currently rated at 400 gpm would be removed and replaced with a new submersible pump and motor assembly. The Consultant will help the City determine the range of flows needed for the new pump factoring in typical use of ASR well and ASR backflushing rates and periodic emergency use of well at higher flow rates. Refer to Exhibit E for a diagram of the existing submersible turbine pump.
g. Sounding Tube – The existing sounding tube consists of HDPE coiled tubing, in which the City’s water level transducer is installed. The Consultant should evaluate whether to replace the existing sounding tube with something more typical, such as

1.25” Sch 40 PVC pipe.
h. Monitoring Wells – No additional monitoring wells would be constructed as there is an existing monitoring well approximately 70 feet from Beltz 12 from which adequate monitoring data can be obtained.
i. Electrical, Instrumentation, and Controls – The Consultant will document the electrical distribution and verify electrical single lines at the site. Design will include the development control strategies for PLC programming and configuration of SCADA/HMI screens using the established City of Santa Cruz Asset and Tagging Standards and the SCADA/PLC Programming Standards. Services shall involve specifying of instrumentation controls equipment for the Beltz 12 Well. Electrical upgrades at the Beltz 12 site may require replacing the existing main breaker at the Motor Controls Center with a new main breaker.

C. Assumptions

26.29 City of Santa Cruz DRAFT SCOPE
Beltz Wells 8 and 12 ASR Design
May 2023 Page 7
a. Water distribution system, sanitary sewer system, and storm sewer system modeling, if required, to be performed by others.
b. City standards for any design guidelines, CAD platform, typical details, specifications, and other design standards are aligned with Carollo standards. c. An acoustic study is not included in base scope. Typical industry practices and design approaches will be used to reduce noise impact to neighbors. An acoustic study can be added if desired.
d. Development of a wastewater disposal plan assumes a feasible option for disposal can be accommodated within each site.
e. All project elements assumed to be located on each existing wellsite. No design within the public right-of-way will be required.
f. There is adequate primary power to each site to support the new ASR well. A new primary breaker may be required, but primary power and transformer are assumed adequate.
g. A geochemical analysis has already been performed and deemed the proposed injected water is compatible with the native groundwater. h. The City will continue contracting with PWR for hydrogeologic services in support of this project.
i. No additional buildings will be required to support the project. Ancillary support systems will either be housed within the existing support building or be rated for outdoor service.
j. While the two well sites are different configuration, and will therefore potentially require different layouts, a common ASR well concept will be developed and applied at both sites. This will also provide a standard to be applied for any future ASR wells to be constructed.
k. City will be responsible for coordination with power provider as needed. l. City will be responsible for providing as-built electrical, instrumentation and control plans for the well sites.
m. Design of modifications to the existing security, fire suppression, fire alarm, surveillance, or retrofits to update building or fire codes will not be required. 4 – CROSS-PROJECT COORDINATION
A number of other City projects will be active throughout the duration of this project. The Consultant will be responsible for coordinating schedules and potential impacts of the related projects and concurrent activities. A list of related projects is provided below:

1. Beltz 12 Ammonia Removal Project – Beltz 12 Well Ammonia Removal adds three major upgrades to the existing treatment process: oxidation of hydrogen sulfide, additional chlorine for ammonia removal and sufficient contact time to reach breakpoint chlorination to ensure free chlorine residual in finished water. The objective of this project is to make sure that breakpoint chlorination occurs on-site, rather than in the distribution system, due to the naturally occurring ammonia and hydrogen sulfide levels in the groundwater. Refer to Exhibit D for treatment drawings. The proposed piping and backflow device may prove useful in the design for ASR injection piping.

26.30 City of Santa Cruz DRAFT SCOPE
Beltz Wells 8 and 12 ASR Design
May 2023 Page 8

2. Beltz GWTP Rehabilitation Study – The rehabilitation study will evaluate the impact of future ASR on the proposed Beltz GWTP upgrade by determining if additional constituents will require treatment and developing ASR well treatment options for the Beltz GWTP site. The study will also evaluate the maximum treatment capacity at Beltz GWTP and if a larger treatment plant is feasible within the site. The footprint of the treatment plant may change dramatically with this project. The scope of work for this study is included as Exhibit F.

3. Soquel Dr. Water Quality and Corrosion Study – Water quality and distribution system analyses are being conducted to determine what is causing cast iron main upsets in the immediate area of the Beltz 12 well, and what, if any, implications that has for the remainder of the City’s distribution network, particularly areas of low water use from cast iron mains. The scope of work for this study is included as Exhibit G. This work may recommend changes to the treatment system at Beltz 12.

4. Soquel Dr. Main Replacement – The City is actively designing a main replacement project (construction tentatively set for summer 2023) to retire the problematic cast iron main near Beltz 12.

5. Graham Hill Water Treatment Plant Facilities Improvement Project (FIP) – The FIP will introduce significant process changes to the City’s only surface water treatment plant. The revised treatment train will include enhanced coagulation, plate settlers, intermediate ozone, biologically activated filters and GAC contactors. At this time no significant changes to the GHWTP product water are anticipated to affect water quality as a source for ASR injection.

6. Ongoing and emergency City production needs from Beltz 8 and 12 – The existing Beltz production wells are typically used by the City seasonally, May-October.

Occasionally the wells are turned on outside of this season for emergency backup if the City’s main sources are to be out of service. This occasional emergency need for the wells will continue even after they have been converted into ASR wells. It will be important that the ASR injection can be quickly started and stopped to account for this need.

7. Assumptions
a. Cross- project coordination for interface points for yard piping, electrical power feeds, control system architecture as well as design criteria selection for interface points will be determined during the 30% design phase. b. Space will be allocated for a future dechlorination system. No other chemical feed systems will be required for the ASR well. If additional systems are required for ultimately selected treatment processes, they will be installed as part of a future project.
5 – FUTURE WORK

26.31 City of Santa Cruz DRAFT SCOPE
Beltz Wells 8 and 12 ASR Design
May 2023 Page 9
The design of Beltz 8 and 12 facilities should take into consideration future growth of the City’s ASR program and additional ASR wells being brought online. The City is currently evaluating other existing wells and City-owned sites at Beltz 9, Beltz 4, and Beltz 10 for future expansion of the ASR program. 6 – PROJECT SCHEDULE
Task
No.

Task Name Schedule
1 Kick-off and initial site visit August 2023
2 Meetings and cross-project coordination August 2023 – April 2024 3 30% Design November 2023
4 60% Design January 2024
5 100% Design April 2024
6 Permitting support for permanent ASR facility November 2023 – April 2024 7 Solicitation Support for Construction
Contractor
April 2024 – June 2024
8 Project Management August 2023 – June 2024
The above schedule assumes a single virtual deliverable review workshop and receiving City comments within 2 weeks of receipt of each deliverable.
7 – RESPONSIBILITIES OF CONSULTANT
The Consultant will provide the following professional services:

Task 1: Kick-off and initial site visit
 Attend a kick-off meeting with the project team in Santa Cruz and visit the Beltz 8 and 12 sites
Assumptions:
 Kickoff meeting will be held at least 3 weeks after NTP is received to allow preparation by the design team to plan, organize, and implement a meeting to progress project concepts during the meeting. A three-hour meeting is anticipated along with site visits.

Task 2: Meetings and cross-project coordination
 Attend virtual, weekly design progress meetings with project team. City Operations and consulting hydrogeologist to be invited as needed.
 Coordinate schedules and potential impacts from activities of related City projects Assumptions:
 Meetings will be 1 hour duration once per week.

Task 3: 30% Design and Basis of Design Report (BODR)
 Develop draft BODR describing the technical approach for the project  Draft BODR should document design assumptions, criteria, decisions, and planning level cost estimates

26.32 City of Santa Cruz DRAFT SCOPE
Beltz Wells 8 and 12 ASR Design
May 2023 Page 10
 Develop Technical Memorandum analyzing options for recharge flow control and cost (through injection tubes, using down-hole flow control valve, or other methods)  Conduct workshop as part of kickoff meeting with City to identify range of flows for injection
 Provide drawings, specifications table of contents, supporting documents, and engineer’s cost estimate
Assumptions:
 Adequate site survey and geotechnical information are available for both sites.  Deliverables will be provided in electronic pdf format. Review comments will be provided by the City in a Bluebeam Studio session, hosted by Carollo. Training will be provided to City staff.
 Electrical loads and breaker sizes will be field verified with available equipment nameplate information. No power monitoring is included.
 BODR will include a Discharge Plan
Task 4: 60% Design and BODR
 Incorporate and track 30% Design comments
 Update draft BODR to the 60% design level
 Update drawings, specifications, supporting documents, and engineer’s cost estimate to the 60% design level
Assumptions:
 30% BODR will be corrected to align with 60% design concepts. No additional detail will be added to the document from what is included at 30%.

Task 5: 100% Design and Final BODR
 Incorporate and track 60% Design comments
 Update BODR to the 100% design level
 Update drawings, specifications, supporting documents, and engineer’s cost estimate to the 100% design level
Assumptions:
 City front end specifications will be used.
 No equipment pre-selection or pre-procurement has been assumed.  Deliverables will be stamped and signed print ready pdf files.  No separate “permitting set” of documents has been assumed.  Any changes to the 100% design documents will be made via addenda during the bid phase.
 A single set of contract documents will be developed that will include both well sites.

Task 6: Permitting support for permanent ASR facility

26.33 City of Santa Cruz DRAFT SCOPE
Beltz Wells 8 and 12 ASR Design
May 2023 Page 11
 CA Division of Drinking Water Permit Amendment
 Note: CEQA permitting is complete and the EIR is available on the City’s website Assumptions:
 60 hours has been assumed to support this task. All permitting fees are paid directly by the City.
 Assume building department review and permit is not required.

Task 7: Solicitation Support for Construction Contractor  Provide technical support during solicitation of construction contractor  Attend pre-bid meeting and site walk
 Prepare responses to bidder’s inquiries during bid period  Prepare and distribute bid addenda
 Review construction bids received and prepare a recommendation to the City regarding bid completeness/responsiveness, bidder capabilities, and contract award  Prepare conformed sets of specifications and drawings as directed by the City  Assist the City in identifying equipment that could cause delays due to long lead times and material shortages. Include options in the Consultant’s construction schedule for mitigating delays related to supply chain issues for the identified equipment.

Assumptions:
 Assume a maximum of 3 addenda are issued.

Task 8: Project Management
 Develop and manage project
 Assign and manage team resources
 Invoicing

26.34 5/31/2023
Carollo Engineers, Inc.

Project
Director
Quality
Assurance
Project
Manager
Project
Engineer Mechanical Civil Civil Staff StructuralLead Structural Electrical Electrical Instrumentation Instr Staff Ryan Staff Staff Staff Staff Staff
Hook
1 Kickoff and Initial Site Visit $ -

1.1 Kickoff and Initial Site Visit 4 8 8 8 - 4 4 - 8 8 - - - 52 $ 16,260 728$ $ 1,000 $ 17,988 TASK 1 TOTAL 4 8 8 8 - 4 - 4 - 8 - 8 - - - - 52 $ 16,260 728$ $ 1,000 $ 17,988 2 Meetings and Cross-Project Coordination

2.1 Virtual Weekly Design Meetings 8 - 60 60 40 8 - - 16 16 - - - 208 $ 60,156 2,912$ $ - $ 63,068

2.2 Cross-Project Coordination 4 - 16 16 - 8 - - 16 16 - - - 76 $ 23,480 1,064$ $ - $ 24,544 TASK 2 TOTAL 12 - 76 76 40 16 - - - 32 - 32 - - - - 284 $ 83,636 3,976$ $ - $ 87,612 3 30% Design and BODR $ -

3.1 Draft BODR 4 4 8 60 40 8 8 16 16 8 172 $ 46,060 2,408$ $ - $ 48,468

3.2 Recharge Flow Control TM - 4 24 8 36 $ 9,400 504$ $ - $ 9,904

3.3 Injection Flows Workshop 8 8 8 24 $ 6,560 336$ $ - $ 6,896

3.4 30% Drawings, Supporting Docs, Cost Estimate 4 24 8 64 71 28 34 11 25 25 74 9 27 134 212 41 790 165,816 $ 11,060$ $ 176,876 - $

3.5 30% Design Review Workshop 4 8 8 8 2 2 2 8 42 $ 12,090 588$ $ 1,000 $ 13,678 TASK 3 TOTAL 12 28 36 164 127 38 34 21 25 43 74 33 27 134 212 57 1,064 239,926 $ 14,896$ $ 1,000 $ 255,822 4 60 % Design and BODR Update $ -

4.1 Incorporate and Track 30% BODR Comments - 2 - 8 4 2 2 - 2 2 - - - 22 $ 6,152 308$ $ - $ 6,460

4.2 Update Draft BODR to 60% - 4 - 4 4 2 - 2 2 - - 4 22 $ 5,610 308$ $ - $ 5,918

4.3 60% Drawings, Supporting Docs, Cost Estimate 4 40 8 54 63 28 32 11 23 25 72 9 25 94 188 31 706 151,082 $ 9,884$ $ 1,000 $ 161,966 TASK 4 TOTAL 4 46 8 66 71 30 32 15 23 29 72 13 25 94 188 35 750 162,844 $ 10,500$ $ 1,000 $ 174,344 5 100 % Design and BODR Update $ -

5.1 Incorporate and Track 60% BODR Comments - 2 - 8 4 2 2 - 2 2 - - - 22 $ 6,152 308$ $ - $ 6,460

5.2 Update Draft BODR to 100% - 4 - 4 4 2 - 2 2 - - 4 22 $ 5,610 308$ $ - $ 5,918

5.3 100% Drawings, Supporting Docs, Cost Estimate - 60 - 36 45 16 20 7 13 13 38 5 7 52 102 26 439 $ 96,986 6,146$ $ 1,000 $ 104,132 TASK 5 TOTAL - 66 - 48 53 18 20 11 13 17 38 9 7 52 102 30 483 108,748 $ 6,762$ $ 1,000 $ 116,510 6 Permitting Support $ -

6.1 Permitting Support 4 4 52 - - - - 60 $ 12,448 840$ $ - $ 13,288 TASK 6 TOTAL - - 4 4 52 - - - - - - - - - - - 60 $ 12,448 840$ $ - $ 13,288 7 Solicitation Support for Construction Contractor $ -

7.1 Attend Pre-Bid Conference & Site Walk 12 - - - - - - 12 $ 3,468 168$ $ 1,000 $ 4,636

7.2 Prepare Addenda 2 3 6 12 24 3 3 - 6 6 24 8 97 $ 23,501 1,358$ $ - $ 24,859

7.3 Review Bids 2 2 4 8 - - - 16 $ 4,044 224$ $ - $ 4,268

7.4 Long Lead Time Items Schedule Review 2 4 4 4 - - 4 4 - - - 22 $ 6,192 308$ $ - $ 6,500

7.5 Conformed Documents 2 4 8 2 2 - 2 2 24 24 8 78 $ 15,792 1,092$ $ - $ 16,884 TASK 7 TOTAL 4 5 10 36 44 9 - 5 - 12 - 12 - 48 24 16 225 $ 52,997 3,150$ $ 1,000 $ 57,147 8 Project Management $ -

8.1 Develop and Manage Project 4 32 24 - - - - - 60 $ 19,176 840$ $ - $ 20,016

8.2 Assign and Manage Team Resources 4 24 24 - - - - 52 $ 16,456 728$ $ - $ 17,184

8.3 Monthly Invoicing 4 12 12 - - - - 24 52 $ 12,220 728$ $ - $ 12,948 TASK 8 TOTAL 12 - 68 60 - - - - - - - - - - - 24 164 $ 47,852 2,296$ $ - $ 50,148 Project Total 48 153 210 461 387 115 87 57 60 140 184 107 58 328 526 161 3,082 724,710 $ 43,148$ $ 5,000 $ 772,858 Notes:
(1) Rates are based on Carollo Engineers, Inc., Fee Schedule as of Jan 1, 2023 for California. (2) Other direct expenses include mileage traveling to/from meetings at IRS Federal Rate, travel at cost and Project Equipment and Communication Expense (PECE) at the indicated rate per Direct Labor Hour.

Michael
Ducker
Chris
Cleveland
Justin
Peterson
Anne
Prudhel
Mike
Dadik Staff
CAD
Tech.

Staff

CITY OF SANTA CRUZ
BELTZ 8 & 12 AQUIFER STORAGE AND RECOVERY WELL DESIGN

FEE PROPOSAL

PROJECT
TOTAL
Senior
CAD
Tech.

Doc.

Process.

Total
Hours
Labor
Cost
PECE
2 Expenses 2
Exhibit B

26.35 Name City, ST

1.) Carollo Engineers Walnut Creek, CA 9 25 28 25 87

2.) GEI Consultants Rancho Cordova, CA 8 28 20 22 78
Vendor Criteria 1: Clarity
and Completeness
(10 pts)
Criteria 2: Project
Understanding
and Approach (30
pts)
Criteria 3:

Demonstrated
Project
Experience (30
pts)
Criteria 4: Key
Personnel
Qualifications,
Experience, and
Availability (30

FINAL SCORE
(out of 100 pts)
Award Notice
Request For Qualifications for
Beltz Wells 8 and 12 Aquifer Storage and Recovery (ASR) Design Services The City of Santa Cruz has concluded the evaluation of the responses to the Request For Qualifications (“RFQ”) for Beltz Wells 8 and 12 Aquifer Storage and Recovery (ASR) Design Services. The Statements of Qualifications were reviewed, evaluated and scored according to the criteria listed in the RFQ. The Santa Cruz City Council will award the contract on June 27, 2023 to Carollo Engineers, Inc. based on the following results:

26.36 City Council

AGENDA REPORT
DATE: 06/08/2023
AGENDA OF: 06/27/2023
DEPARTMENT: Water
SUBJECT: Resolution Transferring Funds within the Water Enterprise Funds to Meet FY 2023 Financial Targets – Budget Adjustment (WT)
RECOMMENDATION: Resolution transferring $8,000,000 to the Water Operations Fund (Fund 711) and $600,000 to the Water 90–Day Fund (Fund 716) from the Water Rate Stabilization Fund (Fund 713).

BACKGROUND: In 2016, the Water Department and the City took several important steps to ensure the long-term financial viability of the utility while funding major reinvestments of the water system’s infrastructure. Included were Council actions in June of 2016 to adopt the Department’s Long Range Financial Plan (LRFP), and in adopting a resolution in December 2016 updating Council Policy 34.4, the Water Department Financial Reserve Policy.

Council Policy 34.4 provides direction on the management of several financial reserves with a goal to “establish and maintain reserve funds for the Water Enterprise Fund as one part of a comprehensive program of prudent financial discipline designed to ensure a stable operating environment…”. In September 2021, the Council took further action to adopt an updated LRFP for the Water Department, making no changes to the 2016 Council Policy on the management of the Department’s reserves.

Both the LRFP and the City Council Policy set a course for financial management of the utility and specifically established the purpose, goal, target funding level, use, and replenishment of the following Water Enterprise Funds:
• Rate Stabilization Fund (Fund 713)
• 90-Day Cash Reserve (Fund 716) (along with the Water Operations Fund (Fund 711), the combined balance equals 180-days cash reserve)
These funds provide a rate stabilization reserve and enable the Department to meet the financial goals of 180-days operating cash, which positions the Department to take advantage of more competitive borrowing rates and will reduce the cost to ratepayers.

DISCUSSION: New financial targets for the Water Enterprise are established each fiscal year based on the adopted budget. For FY 2023, the targets for each fund were:
• 711 - Water Operations: $8,804,111

27.1 • 713 - Rate Stabilization: $10,000,000
• 716 – 90-Day Reserve: $8,804,111
Due to various factors including the COVID-19 pandemic and continued conservation by water customers, water rate revenues were approximately $3.6 million less than projected in the FY 2022 adopted budget. Along with lower-than-anticipated revenues, the Department continues to experience long lead times to receive reimbursements from the State Revolving Fund for previously incurred capital expenditures, with some $9 million in claims currently unpaid. These factors have contributed to lower-than-anticipated fund balances in Funds 711 and 716, meaning that we cannot meet our year end fund balance targets in these two funds without transferring resources from Fund 713.

As stated in the Water Department Financial Reserve Policy 34.4, the Rate Stabilization Fund is available to “provide a buffer for the financial impacts to the Department’s Operating and Maintenance Budget that may result from uncontrollable factors such as cooler than normal temperatures, wet weather events, an economic downturn, or greater than projected customer conservation behaviors or activities.”
The Water Department recommends transferring $8 million to the Water Operations Fund (Fund 711) and $600,000 to the Water 90-Day Operating Fund (Fund 716) from the Water Rate Stabilization Fund (Fund 713) based upon unaudited FY 2023 amounts. This action will reduce the balance in the Rate Stabilization Fund below the $10 million target and funds will be replenished from receipts of capital cost reimbursements from State Revolving Loan and Water Infrastructure Finance and Innovation Act (WIFIA) loan funds.

FISCAL IMPACT: There is no General Fund impact from these actions. The recommended transfers are between the Water Department’s Enterprise Funds and are necessary to meet the Department’s financial targets.

Prepared By:

David Baum
Water Chief Financial Officer
Submitted By:

Rosemary Menard
Water Director
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. BUDGET ADJUSTMENT.PDF

27.2 City of Santa Cruz

BUDGET ADJUSTMENT REQUEST
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25EXPENDITURE ACCOUNT TITLE
NET: $

REQUESTED BY DEPARTMENT HEAD

APPROVAL

BUDGET/ACCOUNTING
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FINANCE DIRECTOR

APPROVAL

CITYMANAGER

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TOTAL EXPENDITURE

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 Clear Form
2023
06/08/2023
A transfer of funds from Fund 713 (Water Rate Stabilization) to Funds 711 (Water Operating) and 716 (Water 90 Day Operating Fund) is needed to achieve the financial targets set forth in SCWD's Long Range Financial Plan. 711-00-00-49190 Other Transfers in 8,000,000
716-00-00-000-49190 Other Transfer in 600,000
8,600,000
713-00-00-0000-59112 To Water Fund 8,000,000
713-00-00-000-59162 To Water Operating Reserve Fund 600,000 8,600,000
0 David
Baum
Digitally signed by David Baum
DN: cn=David Baum, o=City of
Santa Cruz, ou=Water
Department,
[email protected]
m, c=US
Date: 2023.06.06 11:48:34 -07'00'
Rosemar
y Menard
Digitally signed by Rosemary Menard
DN: cn=Rosemary Menard, o=Santa Cruz Water
Department, ou=Water Director,
[email protected], c=US
Date: 2023.06.06 14:21:31 -07'00'
Tracy
Cole
Digitally signed by Tracy Cole
DN: cn=Tracy Cole, o=City of
Santa Cruz, ou=Finance,
[email protected],
c=US
Date: 2023.06.09 09:21:37
-07'00'
Elizabet
h Cabell
Digitally signed by Elizabeth Cabell
DN: cn=Elizabeth Cabell, o=City of Santa Cruz,
ou=Finance Department,
[email protected], c=US
Date: 2023.06.09 14:02:11 -07'00'

27.3 ORDINANCE NO. 2023-08

AN ORDINANCE OF THE CITY OF SANTA CRUZ AMENDING SELECT PORTIONS OF CHAPTER 10.40 OF THE SANTA CRUZ MUNICIPAL CODE, ALONG WITH SANTA CRUZ MUNICIPAL CODE SECTION 10.41.060, PERTAINING TO THE PARKING OF OVERSIZED

VEHICLES
WHEREAS, in 2021, the Council adopted Ordinance No. 2021-20, which addressed the parking of Oversized Vehicles on public rights-of way;
WHEREAS, after Ordinance 2021-20 was adopted, the City engaged in a process with the California Coastal Commission, with the goal of obtaining a Coastal Development Permit (“CDP”), to authorize the City to implement Ordinance No. 2021-20 in the Coastal Zone; WHEREAS, the City’s initial approval of the CDP was appealed to the Planning Commission.

The Planning Commission’s approval was appealed to the City Council, and the City Council’s approval was eventually appealed to the Coastal Commission. On May 11, 2023, the Coastal Commission approved the City’s CDP (Application No. A-3-STC-22-0018), authorizing the City to enforce Ordinance No. 2021-20 in the Coastal Zone, subject to various conditions; WHEREAS, during the City’s CDP process with the Coastal Commission, it became apparent that small revisions to Santa Cruz Municipal Code section 10.40.120 are appropriate in order to effectuate the intent of the Council and comply with all Coastal Commission direction; WHEREAS, specifically, Coastal Commission staff expressed disapproval of Santa Cruz Municipal Code section 10.40.120(f) which prohibited parking oversized vehicles within 100 feet of intersections. This section is, therefore, not included in the City’s CDP. In order to avoid confusion and potentially inappropriate enforcement of the referenced 100-foot rule, the language contained in Section 10.40.120(f) should be stricken from the City’s Municipal Code; WHEREAS, Santa Cruz Municipal Code section 10.40.120(g)(6) exempted enforcement of the 12AM-5AM oversized vehicle prohibition (contained in Section 10.40.120(a)) during “a nonpandemic-related state of emergency”[.] Given that, primarily for Federal Emergency Management Agency (FEMA) funding reasons, a state of emergency can last for months or years after the actual emergency circumstances have ended, the Council wishes to modify Section

10.40.120(g)(6) to clarify its intent as to when enforcement should cease during a declared state of emergency;
WHEREAS, Santa Cruz Municipal Code section 10.41.060 currently prohibits the City from issuing any daytime residential parking permits to Oversized Vehicles. This was not the intent of Council at the time Ordinance No. 2021-20 passed, given that Council also authorized a variety of nighttime parking permit programs, including for residents, guests of residents, and contractors. The Council desires to amend this section to effectuate its true intent.

28.1 ORDINANCE NO. 2023-08
2 BE IT ORDAINED by the City Council of the City of Santa Cruz as follows:

SECTION 1. Section 10.40.120(f) of the Santa Cruz Municipal Code is amended as follows:
“(f) [Intentionally omitted.]”
SECTION 2. Section 10.40.120(g)(6) of the Santa Cruz Municipal Code is amended as follows:
“(6) Parking of any oversized vehicle during the first ten (10) days of a state of emergency declared to exist within the city of Santa Cruz by the city council, city manager or governor.

Thereafter, enforcement of section 10.40.120(a) shall re-commence, except if the council adopts a resolution or the city manager issues a directive continuing non-enforcement of section 10.40.120(a) for all or part of the state of emergency due to the emergency’s significant impact on the need for oversized vehicles to park from 12:00 a.m. – 5:00 a.m. on city streets.” SECTION 3. Section 10.41.060 of the Santa Cruz Municipal Code is amended as follows:
“The local authority shall be authorized to issue parking permits for the city’s permit parking programs, pursuant to the requirements of this chapter. An oversized vehicle (OV), as defined by Section 10.04.106, is eligible for a permit pursuant to the requirements of this chapter. However, any such permit issued to an OV shall not entitle the OV to, without an OV overnight permit issued pursuant to SCMC 10.40.120, park between the hours of 12 a.m. – 5 a.m. in violation of SCMC section 10.40.120(a).”
SECTION 4. Environmental Review. The City Council finds and determines that the adoption of this ordinance is not considered a “project” under the CEQA guidelines (Cal. Code Regs. title 14 § 15378(a)). Further, even if the adoption of this ordinance were deemed a CEQA “project”, it would be categorically exempt from CEQA under Cal. Code Regs. title 14:
1) Section 15301 (“the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use”; 2) Section 15305 (“minor alterations in land use limitations . . . which do not result in any changes in land use or density”);
3) Section 15307 (“actions taken by regulatory agencies as authorized by state law or local ordinance to assure the maintenance, restoration, or enhancement of a natural resource”); 4) Section 15308 (“actions taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment”); and

28.2 ORDINANCE NO. 2023-08
3 5) Section 15321 (“Actions by regulatory agencies to enforce or revoke a lease, permit, license, certificate, or other entitlement for use issued, adopted, or prescribed by the regulatory agency or enforcement of a law, general rule, standard, or objective, administered or adopted by the regulatory agency”).

Further, none of the categorical exemptions listed above are barred by any of the exceptions listed in Cal. Code Regs. title 14 § 15300.2.

SECTION 5. Severability. If any section or portion of this ordinance is found to be invalid by a court of competent jurisdiction, such finding shall not affect the validity of the remainder of the ordinance, which shall continue in full force and effect.

SECTION 6. This ordinance shall take effect and be in force thirty (30) days after final adoption.

PASSED FOR PUBLICATION this 13th day of June, 2023, by the following vote:

AYES: Councilmembers Newsome, Watkins, Brunner; Vice Mayor Golder; Mayor Keeley.

NOES: Councilmember Brown.

ABSENT: Councilmember Kalantari-Johnson.

DISQUALIFIED: None.

APPROVED: ______________________________
Fred Keeley, Mayor
ATTEST: _________________________________
Bonnie Bush, City Clerk Administrator

28.3 ORDINANCE NO. 2023-08
4 PASSED FOR FINAL ADOPTION this 27th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

DISQUALIFIED:

APPROVED: ______________________________
Fred Keeley, Mayor
ATTEST: _________________________________
Bonnie Bush, City Clerk Administrator
This is to certify that the above and
foregoing document is the original
of Ordinance No. 2023-08 and that
it has been published or posted in
accordance with the Charter of the
City of Santa Cruz.
________________________________
Bonnie Bush, City Clerk Administrator

28.4 Proof of Publication
(2015 C.C.P.)
I, the undersigned, declare:

That I caused the attached legal notice/advertisement to be published in the Santa Cruz Good Times, a weekly newspaper published and circulated in the County of Santa Cruz, and adjudged a newspaper of general circulation by the Superior Court of California in and for the County of Santa Cruz, under Proceeding No. 68833; and that the legal notice/advertisement was published in the above-named newspaper on the following date(s), to wit:

June 21, 2023
I declare under penalty of perjury that the foregoing is true and correct to the best of my knowledge.

This 21st day of June, 2023, Santa Cruz, California
____________________________
Julia Wood
Deputy City Clerk Administrator

28.5 DECLARATION OF POSTING

STATE OF CALIFORNIA )
) SS.

COUNTY OF SANTA CRUZ )
On the 13th day of June, 2023, I posted conspicuously in three public places within the City of Santa Cruz, Ordinance No. 2023-08, to wit:

1. City Hall: 809 Center Street: Bulletin Board outside Room 9/10

2. City Hall: Bulletin Board outside Council Chambers

3. The City of Santa Cruz website
The document, posted in its entirety, consists of pages 1—4.

I declare under penalty of perjury that the foregoing is true and correct. Executed this 19th day of June, 2023, in Santa Cruz, California.
_______________________________
Julia Wood
Deputy City Clerk Administrator

28.6 City Council

AGENDA REPORT
DATE: 06/07/2023
AGENDA OF: 06/27/2023
DEPARTMENT: Economic Development and Housing
SUBJECT: Cooperative Retail Management Business Real Property Improvement District Assessments for FY 2024 (ED)
RECOMMENDATION: Absent receipt of a majority vote from property owners against the proposed assessment at the close of the public hearing:

Motion to:
1) Adopt a resolution confirming the Cooperative Retail Management Business Real Property Improvement District FY 2024 Annual Plan and levying Cooperative Retail Management Business Real Property Improvement District Assessments for FY 2024; and 2) Adopt Ordinance No. 2023-09 confirming that Chapter 5.06 of the Santa Cruz Municipal Code shall apply to the Cooperative Retail Management Business Real Property Improvement District within the District’s modified boundaries and to the increased assessments approved and levied by the City Council for the District’s FY 2024.

BACKGROUND: On February 8, 1994 the City Council adopted Ordinance No. 94-06 adding Chapter 5.06 to the Santa Cruz Municipal Code establishing the Cooperative Retail Management (CRM) Business Real Property Improvement District (District) and levying assessments on the properties along Pacific Avenue pursuant to the Parking and Business Improvement Area Law of 1989 for the purpose of establishing a Downtown Hospitality Program. In 1996, the area was expanded to include side streets between Cedar and Front Streets and some downtown alleyways including Plaza, Locust, Commerce, Elm Lane, Birch Lanes, Pearl Alley, Lincoln-Cathcart and Pacific-Front alleyways.

The CRM District is managed by the Downtown Management Corporation (DMC) Board of Directors which includes three property owner representatives, three business owner representatives, two City Councilmembers, and the Economic Development and Housing Director as the Chief Financial Officer.

In accordance with State law, the DMC is required to submit an Annual Report/Plan for each year in which assessments are to be levied in the District. The attached FY 2023 Annual Report and FY 2024 Plan prepared by the DMC is provided for Council consideration.

29.1 DISCUSSION: On June 13, 2023 the City Council approved the DMC FY 2023 Annual Report/Plan and adopted a resolution stating its intention to levy business improvement assessments for FY 2024.

The FY 2023 Annual Report and FY 2024 Plan proposes the following changes to the CRM District assessment: an increase in the assessment rates and formula and an expansion of the district boundaries.

Each parcel’s assessment is calculated as follows:

Linear Feet Frontage x Linear Feet Frontage Rate = Linear Footage Assessment Lot Area Square Footage x Lot Area Square Footage Rate = Lot Assessment Building Square Footage x Building Square Footage Rate = Building Assessment Linear Footage Assessment + Lot Assessment + Building Assessment = Annual Assessment The current District includes properties used for commercial or business purposes with frontage on Pacific Avenue between Water Street and Laurel Street and those with frontage on the side streets and alleyways between Cedar and Front Street. The assessments are based upon the linear foot frontage and lot size and building size of the real property used for commercial or business purposes within the CRM District. For property fronting Pacific Avenue, the rates are $6.35 per linear foot, $.07 per lot square foot and $.05 per building square foot. The rate per linear foot is $4.75, $.07 per lot square foot and $.05 per building square feet for property with frontage on side streets and alleys as follows: between Cedar and Front Streets and located on Soquel Avenue; Locust, Cooper, Church, Walnut, Lincoln, Cathcart, Elm and Maple Streets; Plaza, Locust, Commerce, Elm and Birch Lanes; Pearl Alley; Lincoln-Cathcart and Pacific-Front alley ways. Rental residential property is assessed at a discounted rate of $.025 per building square foot. If a property borders Pacific Avenue, a side street and an alley in the CRM District, the alley side will not be assessed (in other words, no more than two sides will be used in the assessment methodology).

Proposed Changes to Assessment Methodology and District Boundaries:

The Board recommends increasing the assessment rates and expanding the District boundaries.

The current CRM District includes all real property used for commercial or business purposes on parcels with street frontage on Pacific Avenue between Laurel and Water Streets and located on Soquel Avenue; Locust, Cooper, Church, Walnut, Lincoln, Cathcart, Elm and Maple Streets; Plaza, Locust, Commerce, Elm and Birch Lanes; Pearl Alley; and Lincoln-Cathcart and PacificFront alley ways. The DMC recommends that all real property used for commercial or business purposes on parcels with street frontage on Cedar Street, Front Street, the south side of Mission Street and Water Street, and the north side of Laurel Street be annexed into the District.

The proposed increased rates and expanded district would be $7.0393 per linear foot, $.0811 per lot square foot and $.0718 per building square foot for property fronting Pacific Avenue and $5.2795 per linear foot, $.0608 per lot square foot and $.0538 per building square feet for property with frontage on side streets and alleys.

As Downtown Santa Cruz has grown over the past decade and future downtown development projects planned, the need to expand the existing District boundary and review the assessment methodology is paramount to the success of a safe, clean, and vital downtown. The proposal is to expand the district boundary to include parcels on Front Street as well as Cedar Street. In

29.2 addition, the methodology is to assess all parcels equally (churches and owner-occupied residential properties are still exempt) given the fact that the services are delivered to all sidewalk frontages regardless of land use.

The Resolution of Intention describing the City’s intention to levy and collect assessments in the District for FY 2024 was published in the Sentinel and mailed to affected property owners as required by State law.

Business property owners in the District including business property owners within the proposed modified and expanded District boundaries may cast a ballot in favor or opposed to: 1) levy increased assessments for the CRM District FY 2024; 2) levy current assessments for the FY 2024 if there is a majority protest to the increased assessments; 3) modify the boundaries of the District to include businesses in addition to those businesses currently in the District. At the June 27, 2023 City Council meeting the ballots shall be weighted according to the proportional financial obligation of the affected property and will be tabulated as follows:
i. Proposed increased assessment. If ballots opposing the increased assessment are received from the owners of businesses in the District who will pay fifty percent (50%) or more of the increased assessments to be levied (and are not withdrawn so as to reduce ballots opposed to less than fifty percent (50%)), no further proceedings to levy the increased assessment as set forth in the Resolution of Intention, shall be taken for a period of one (1) year from the date of the finding of a majority protest by the City Council.
ii. Alternative current assessment. If ballots opposed to the alternative current assessment are received from the owners of businesses in the District who will pay fifty percent (50%) or more of the current assessments to be levied (and are not withdrawn so as to reduce the ballots opposed to less than fifty percent (50%)), no further proceedings to operate the District, as set forth in the Resolution of Intention, shall be taken for a period of one (1) year from the date of the finding of a majority protest by the City Council.

If both the proposed increased assessment and the alternative proposed current assessment receive the requisite minimum fifty percent (50%) approval, the proposed increased assessment shall be levied whether or not its approval is by a greater percentage than the proposed current assessment’s approval.
iii. Modification of District boundaries. If ballots opposed to the modification of District boundaries are received from businesses proposed to be added to the District from the owners of said businesses who will pay fifty percent (50%) or more of the assessments to be levied upon the added businesses (and are not withdrawn so as to reduce the protests to less than fifty percent (50%)), no further proceedings to modify the District boundaries, as set forth in the Resolution of Intention, shall be taken for a period of one year from the date of the finding of a majority protest by the City Council.

The City Council shall consider all qualified written ballots in favor and opposed that are filed with the City Clerk prior to the City Council meeting on June 27, 2023 at which the public hearing is conducted and prior to the closure of the public hearing itself. Each ballot shall contain a description of the business real property in which the person subscribing the protest has an ownership interest sufficient to identify the business real property and, if the subscribing person is not shown on the official records of the City as the owner of the business real property, written

29.3 evidence that the subscribing person is the owner of the business real property must be provided.

Written protests may be submitted to the Santa Cruz City Clerk by way of U.S. mail or electronically prior to the closure of the public hearing itself. The City Clerk’s mailing address is 809 Center Street, Santa Cruz, California 95060. The City Clerk’s electronic mail address is [email protected].

Any protest objecting to the regularity or sufficiency of the proceedings to levy increased or current assessments or to modify the District’s boundaries shall clearly set forth the irregularity or defect to which the objection is made. All protests shall conform to the requirements set forth therefor in California Streets and Highways Code Sections 36524 and 36525.

At the conclusion of the public hearing, absent the receipt of written ballots from property owners casting a majority vote against the proposed assessment, City Council is requested to adopt the second reading of the ordinance confirming that Chapter 5.06 of the Santa Cruz Municipal Code shall apply to the Cooperative Retail Management Business Real Property Improvement District within the District’s modified boundaries and to the increased assessments approved and levied by the City Council for the District’s FY 2024 and adopt a resolution confirming the DMC's plan, as approved by the Council on June 13, 2023, and as amended by Council during the public hearing, if applicable.

FISCAL IMPACT: The City owns property within the boundaries of the District. The assessment for City properties under the current assessment is $44,522.99. The assessment for City properties under the increased rates and expanded district is $80,381.85. The City also contributes $16,500 from kiosk rentals and sidewalk license areas and $13,500 from Economic Development and Housing Department towards the downtown cleaning contract which are reflected separately in the proposed FY 2024 budget.

Prepared By:

Rebecca Unitt
Economic Development
Manager
Submitted By:

Bonnie Lipscomb
Director of Economic
Development and Housing
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. RESOLUTION.DOCX

2. ORDINANCE NO. 2023-09 - COOPERATIVE RETAIL MANAGEMENT BUSINESS REAL PROPERTY IMPROVEMENT DISTRICT ASSESSMENTS FOR FY 2024 (ED).DOCX

29.4 RESOLUTION NO. NS-30,XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CRUZ CONFIRMING AND APPROVING THE FY 2024 COOPERATIVE RETAIL MANAGEMENT BUSINESS

REAL PROPERTY IMPROVEMENT DISTRICT ASSESSMENTS AND MODIFIED

BOUNDARIES AND THE ANNUAL REPORT/PLAN FOR THE DISTRICT
WHEREAS, the Downtown Management Corporation has prepared a report to the City of Santa Cruz for FY 2024 pertaining to the business improvement area assessments for the Cooperative Retail Management Business Real Property Improvement District (the “District”) under California Streets and Highways Code Sections 36533 and 36541 and Santa Cruz Municipal Code Chapter 5.06; and
WHEREAS, that report was filed with the City Clerk on June 13, 2023; and WHEREAS, on June 13, 2023 the City Council adopted Resolution No. NS-30,163 stating its intention to levy increased business improvement assessments for FY 2024 and to approve modified boundaries for the District;
WHEREAS, pursuant to the City Council’s June 13, 2023 Resolution of Intention, the City Council, on June 27, 2023, in accordance with California Streets and Highways Code Section 36535, held a public hearing as provided for in Streets and Highways Code Sections 36524 and 36525 at which time it considered the Annual Report, the levy of increased business improvement assessments for FY 2024 and proposed modification of the District’s boundaries.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Cruz as follows:

1. The FY 2024 Cooperative Retail Management Business Real Property Improvement District Area Annual Plan filed by the Downtown Management Corporation of Santa Cruz, a California nonprofit corporation, with the City Clerk on June 13, 2023 is hereby approved and confirmed.

2. The adoption of this resolution shall constitute the FY 2024 levy of the increased assessment and approval of the District’s modified boundaries as provided for in Chapter 5.06 of the Santa Cruz Municipal Code pertaining to the downtown business improvement area zone and rate of the Cooperative Retail Management business real property improvement assessments.

PASSED AND ADOPTED this 27th day of June, 2023 by the following vote:

AYES:

NOES:

ABSENT:

29.5 RESOLUTION NO. NS-XX,XXX
2 DISQUALIFIED:

APPROVED: ______________________________
Fred Keeley, Mayor
ATTEST: _________________________________
Bonnie Bush, City Clerk Administrator

29.6 ORDINANCE NO. 2023-09
AN ORDINANCE OF THE CITY OF SANTA CRUZ CONFIRMING THAT CHAPTER 5.06 OF

THE SANTA CRUZ MUNICIPAL CODE SHALL APPLY TO THE COOPERATIVE RETAIL

MANAGEMENT BUSINESS REAL PROPERTY IMPROVEMENT DISTRICT WITHIN THE DISTRICT’S MODIFIED BOUNDARIES AND TO THE INCREASED ASSESSMENTS APPROVED AND LEVIED BY THE CITY COUNCIL FOR THE DISTRICT’S FY 2024 BE IT ORDAINED by the City Council of the City of Santa Cruz as follows:

Section 1. Section 5.06.120 is hereby added to the Santa Cruz Municipal Code to read as follows:
“5.06.120 Continued Application. The provisions of this Chapter shall continue to apply to the Cooperative Retail Management Business Real Property Improvement District with the modified boundaries and increased assessments approved and levied by the City Council for the District’s FY 2024.”
PASSED FOR PUBLICATION this 13th day of June, 2023 by the following vote:

AYES: Councilmembers Newsome, Brown, Watkins; Vice Mayor Golder; Mayor Keeley.

NOES: None.

ABSENT: Councilmember Kalantari-Johnson.

DISQUALIFIED: Councilmember Brunner.

APPROVED: ______________________________
Fred Keeley, Mayor
ATTEST: _________________________________
Bonnie Bush, City Clerk Administrator

29.7 ORDINANCE NO. 2023-09
2 PASSED FOR FINAL ADOPTION this 27th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

DISQUALIFIED:

APPROVED: ______________________________
Fred Keeley, Mayor
ATTEST: _________________________________
Bonnie Bush, City Clerk Administrator
This is to certify that the above and
foregoing document is the original
of Ordinance No. 2023-09 and that
it has been published or posted in
accordance with the Charter of the
City of Santa Cruz.
________________________________
Bonnie Bush, City Clerk Administrator

29.8 Proof of Publication
(2015 C.C.P.)
I, the undersigned, declare:

That I caused the attached legal notice/advertisement to be published in the Santa Cruz Good Times, a weekly newspaper published and circulated in the County of Santa Cruz, and adjudged a newspaper of general circulation by the Superior Court of California in and for the County of Santa Cruz, under Proceeding No. 68833; and that the legal notice/advertisement was published in the above-named newspaper on the following date(s), to wit:

June 21, 2023
I declare under penalty of perjury that the foregoing is true and correct to the best of my knowledge.

This 21st day of June, 2023, Santa Cruz, California
____________________________
Julia Wood
Deputy City Clerk Administrator

29.9 DECLARATION OF POSTING

STATE OF CALIFORNIA )
) SS.

COUNTY OF SANTA CRUZ )
On the 13th day of June, 2023, I posted conspicuously in three public places within the City of Santa Cruz, Ordinance No. 2023-09, to wit:

1. City Hall: 809 Center Street: Bulletin Board outside Room 9/10

2. City Hall: Bulletin Board outside Council Chambers

3. The City of Santa Cruz website
The document, posted in its entirety, consists of pages 1—2.

I declare under penalty of perjury that the foregoing is true and correct. Executed this 19th day of June, 2023, in Santa Cruz, California.
_______________________________
Julia Wood
Deputy City Clerk Administrator

29.10 City Council

AGENDA REPORT
DATE: 06/08/2023
AGENDA OF: 06/27/2023
DEPARTMENT: Public Works
SUBJECT: Appeal of Proposed Single Space Markings on David Way (PW) RECOMMENDATION: Resolution to deny the appeal of the Transportation & Public Works Commission’s decision and not install single space markings on David Way.

BACKGROUND: In 2016, a Coastal and Design Permit (CP16-0045) was approved by the Zoning Administrator allowing for the installation of single space markings (parking tees) Citywide within the Coastal Zone, in a specific effort to address complaints about long-term parking of oversize vehicles on and along West Cliff Drive.

More recently, City of Santa Cruz (City) Public Works Department staff received a request from a David Way resident on May 3, 2022, for the installation of new parking tees on David Way.

The resident’s request was related to the long-term parking of oversize vehicles on the street.

In response to the request, parking enforcement staff increased the enforcement of existing 72- hour parking regulations. Staff also conducted a field review of the street dimensions and parking conditions on David Way and created a parking layout to install City Standard parking tees on the street.

When changes to on-street parking are requested by residents, the City provides notice of the proposed changes to neighbors. A public notice of the proposed parking change was posted at the location on August 29, 2022 for a minimum of 14 days, and staff sent notification by mail to owners and tenants of properties within 300 feet of the affected location in accordance with requirements of the City of Santa Cruz Municipal Code Section 10.16 Within the noticing period, staff received an appeal to the proposed changes.

The proposed parking changes and appeal were presented at the January 23, 2023 Transportation and Public Works Commission (TPWC) meeting. The parking change appeal was upheld 4-3, meaning that the installation of single space markings on David Way was not supported. That decision was appealed to City Council by the initial requestor and is the subject of this report.

In May of 2023, the California Coastal Commission approved a pilot of the City of Santa Cruz’s proposed Oversize Vehicle Ordinance (OVO), which is currently in the implementation process.

DISCUSSION: David Way is a short street between Oxford Way and West Cliff Drive within the Coastal Zone, which currently has un-marked, unrestricted parking. After review of the

30.1 conditions, staff proposed the installation of fourteen marked single spaces with appropriate signage, in accordance with the City’s understanding of the CP16-0045 Coastal Development Permit. The plan also includes buffer zones at driveway approaches and intersections to improve visibility.

In response to this appeal, the Coastal Commission contacted the city regarding CP16-0045 and stated they disagreed with the City’s assessment that the permit was active citywide.

In view of the Coastal Commission’s recent approval of the OVO and potential disagreement about CP16-0045, staff recommends denying the appeal of the TPWC’s decision on the basis that the initial request was driven by the long-term parking of oversize vehicles and the OVO provides a more comprehensive, City-wide path to resolving the initial requestor’s concerns.

FISCAL IMPACT: None.

Prepared By:

Matt Starkey, P.E.

Transportation Manager
Submitted By:

Nathan Nguyen, P.E.

Director of Public Works
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. PROPOSED RESOLUTION DENYING APPEAL.DOCX

2. DAVID WAY SINGLE SPACE MARKINGS PLAN.PDF

3. TRANSPORTATION AND PUBLIC WORKS COMMISSION STAFF REPORT FROM JANUARY 23, 2023.PDF

4. TRANSPORTATION AND PUBLIC WORKS COMMISSION MINUTES FROM JANUARY 23, 2023.PDF

5. COASTAL DEVELOPMENT PERMIT CP16-0045.PDF

6. TRANSPORTATION AND PUBLIC WORKS COMMISSION APPEAL LETTER DATED SEPTEMBER 10, 2023 .PDF

7. APPEAL OF THE TRANSPORTATION AND PUBLIC WORKS COMMISSION DECISION LETTER DATED JANUARY 30,2023.PDF

8. PUBLIC CORRESPONDENCE

30.2 RESOLUTION NO. NS-XX,XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CRUZ TO DENY THE

APPEAL OF THE TRANSPORTATION AND PUBLIC WORKS COMMISION DECISION AND NOT INSTALL SINGLE SPACE MARKINGS ON DAVID WAY.

WHEREAS, on May 3, 2022, a David Way resident requested the installation of single space markings within the Coastal Zone; and
WHEREAS, the Public Works Department developed a plan to install single space markings on David Way; and
WHEREAS, the Public Works Department’s plan was appealed to the Transportation and Public Works Commission; and
WHEREAS, the Transportation and Public Works Commission upheld the appeal on January 23, 2023, meaning that the installation of single space markings on David Way was not supported; and
WHEREAS, the decision of the Transportation and Public Works Commission was appealed on January 30, 2023; and
WHEREAS, on May 11, 2023, the California Coastal Commission approved the City of Santa Cruz Oversize Vehicle Ordinance (OVO), which is currently in the implementation process; and
WHEREAS, the OVO provides a more comprehensive, City-wide path to resolving the initial requestor’s concerns; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Cruz that it hereby denies the appeal of the Transportation and Public Works Commission’s decision therefore not, at this time, permitting the installation of single space markings on David Way.

PASSED AND ADOPTED this 27th day of June, 2023 by the following vote:

AYES:

NOES:

ABSENT:

DISQUALIFIED:

APPROVED: ______________________________
Fred Keeley, Mayor
ATTEST: _________________________________
Bonnie Bush, City Clerk Administrator

30.3 20' 2' 20' 2' 20' REFERENCES DRAWING #: FIELD BOOK: DESIGN CHECKED DATE DRAWN VAULT NO. SCALE SHEET OF 809 Center Street, Room 201 Santa Cruz, CA 95060 REVISIONS P U B L I C W O R K S D E P A R T M E N T SANTACRUZ C I T Y O F C I T Y O F S A N T A C R U Z C A L I F O R N I A 1866 # SINGLE SPACE MARKINGS DAVID WAY # # N GOODMAN SUPV. N GOODMAN 7/5/2022 1"=20' 1 1 INSTALL FOURTEEN 20' MARKED SINGLE SPACES WITH 2' BUFFER ZONES, 7' FROM CURB AS SHOWN. PAINT REMAINING CURB RED. INSTALL SIX (N) SIGNS AND POSTS AS SHOWN. 15 LF 15 LF 18 LF 5 LF 8 LF 10 LF 10 LF 18 LF 25 LF LEGEND (N) RED CURB (E) RED CURB (N) SIGN (N) SIGN (N) SIGN (N) SIGN (N) SIGN (N) SIGN 30.4

CITY OF SANTA CRUZ

TRANSPORTATION AND PUBLIC WORKS

COMMISSION

AGENDA REPORT
DATE: Jan. 3, 2023
AGENDA OF: January 23, 2023
DEPARTMENT: Public Works
SUBJECT: Appeal of New Single Space Markings on David Way. – Public Hearing RECOMMENDATION: That the Transportation and Public Works Commission consider the appeal of requested new Single Space Markings on David Way. At the close of the hearing, uphold or deny the appeal.

BACKGROUND: City of Santa Cruz Public Works Department staff received an initial request from a David Way resident on May 3, 2022, for the installation of new single space markings (parking tees) on David Way. The resident’s request was related to the long-term parking of oversize vehicles on the street.

In response to the request, parking enforcement staff increased the enforcement of existing 72-hour parking regulations. Staff also conducted a field review of the street dimensions and parking conditions on David Way and created a parking layout to install City Standard parking tees on the street. (Attachment 1).

In 2016, a Coastal and Design Permit (CP-0045) was approved by the Zoning Administrator allowing for the installation of single space markings City-wide within the Coastal Zone, in a specific effort to address complaints about long-term parking of oversize vehicles on and along West Cliff Drive. A copy of this report and findings is included here as Attachment 2.

DISCUSSION: David Way is a short street between Oxford Way and West Cliff Drive within the Coastal Zone, which currently has un-marked, unrestricted parking. After review of the current conditions staff proposed the installation of fourteen marked single spaces with appropriate signage in accordance with CP-0045 including buffer zones at driveway approaches and intersections.

A public notice of the proposed parking change was posted at the location on August 29, 2022 for a minimum of 14 days, and staff sent notification to owners and tenants of properties within 300 feet of the affected location in accordance with requirements of the City of Santa Cruz Municipal Code Section

10.16 (Attachments 3 and 4). During this time, staff received an email from a resident of David Way. stating their desire to appeal the proposed changes on September 10, 2022 included here as Attachment

5. After receipt of this appeal, staff sent official notice of the appeal and public hearing via postcards to owners and tenants within 300 feet of the proposed change and placed notification at the affected location in accordance with the requirements of City of Santa Cruz Municipal Code Section 10.16.

FISCAL IMPACT: There is no fiscal impact with this action.

30.5 Transportation and Public Works Commission January 3, 2022 Appeal of New Single Space Markings on David Way – Public Hearing

Prepared by: Nathan Goodman, Engineering Technician
Submitted by: Nathan Nguyen, Director of Public Works
Attachments:

Attachment 1~Parking Layout
Attachment 2~Coastal Development Permit Report CP-0045
Attachment 3~Public Notice
Attachment 4~Public Notice Postcards
Attachment 5~Appeal Letter

30.6 20' 2' 20' 2' 20' REFERENCES DRAWING #: FIELD BOOK: DESIGN CHECKED DATE DRAWN VAULT NO. SCALE SHEET OF 809 Center Street, Room 201 Santa Cruz, CA 95060 REVISIONS P U B L I C W O R K S D E P A R T M E N T SANTACRUZ C I T Y O F C I T Y O F S A N T A C R U Z C A L I F O R N I A 1866 # SINGLE SPACE MARKINGS DAVID WAY # # N GOODMAN SUPV. N GOODMAN 7/5/2022 1"=20' 1 1 INSTALL FOURTEEN 20' MARKED SINGLE SPACES WITH 2' BUFFER ZONES, 7' FROM CURB AS SHOWN. PAINT REMAINING CURB RED. INSTALL SIX (N) SIGNS AND POSTS AS SHOWN. 15 LF 15 LF 18 LF 5 LF 8 LF 10 LF 10 LF 18 LF 25 LF LEGEND (N) RED CURB (E) RED CURB (N) SIGN (N) SIGN (N) SIGN (N) SIGN (N) SIGN (N) SIGN 30.7 P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc

ZONING ADMINISTRATOR

AGENDA REPORT
DATE: April 27, 2016
AGENDA OF: May 4, 2016
ITEM NO.: CP16-0045 City-Wide
RECOMMENDATION: That the Zoning Administrator acknowledge the environmental determination and approve the Coastal and Design Permits based on the Findings listed below.

PROJECT DATA
Property Owner: City of Santa Cruz
Representative: Scott Collins, Assistant City Manager
Application Type: Coastal and Design Permits to approve an ordinance of the City of Santa Cruz amending section 10.40.220 and adding section

10.40.235 to the Santa Cruz Municipal Code pertaining to regulation of parking vehicles and trailers within marked parking spaces along curbs in accordance with California State Vehicle Code Section 22508.

Zoning Designation: Not applicable; within the public right-of-way (ROW) Project Consistency: Not applicable; within public ROW
General Plan: Not applicable; within public ROW
Project Consistency: Not applicable; within public ROW
Land Use:

Existing: Public parking
Proposed: Public Parking
Parking: Number of spaces does not change
Coastal Review: Coastal Permit required
Environmental Review: Categorical Exemption: 15282-(j); 15301Class 1-c,g Mandatory Action Date: 60 days after acknowledgement of Environmental Exemption Planner: Michael S. Ferry, AICP

PROJECT DESCRIPTION
Section 24.08.210 of the Zoning Ordinance requires approval of a Coastal Permit for development within the Coastal Zone that is not specifically exempted. This ordinance revision is defined in the Local Coastal Plan (LCP) as “development” because it could change the intensity of the use of the ocean or access thereto and parking restrictions are not specifically exempted in the LCP. Section

24.08.410-12 of the Zoning Ordinance requires approval of a Design Permit for public projects located in the Coastal Zone.

ANALYSIS

30.8 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc On October 13, 2015 the Santa Cruz City Council approved Resolution No 2015-13 of the City of Santa Cruz amending section 10.40.220 and adding section 10.40.235 to the Santa Cruz Municipal Code pertaining to regulation of parking vehicles and trailers within marked parking spaces along curbs in accordance with California State Vehicle Code Section 22508.

The City has received numerous complaints from the community about large recreational vehicles (RVs) and vehicles with attached trailers limiting available public parking along West Cliff Drive.

The issue is particularly acute near Lighthouse Field, home to Steamer Lane and Indicators surf breaks. There is limited parking in the area, with surfers, swimmers, pedestrians, beach goers competing for those spaces. Community complaints are typically aimed at single RVs or trailers occupying multiple coastal parking spaces for hours on end, limiting parking opportunities for other vehicles. The most egregious cases include instances where two RVs park in tandem collectively occupying five or more public parking spaces which negatively impacting residential and visitor coastal access.

The City has also received numerous complaints about criminal and illegal activities in connection with RVs. A report from the Police Vehicle Abatement Officer estimated at least 400 notices of illegal parking were placed on RVs and makeshift RVs from July 2013 to July 2014. Those notices are the result of proactive parking violation abatement and do not reflect calls for service necessitating patrol officers to respond to RV complaints. The vehicle abatement officer routinely receives complaints about refuse, bicycle theft, pirating of private water connections, gasoline theft, and wastewater leaking onto the pavement in close proximity to parked RVs. The officer also receives concerns about increased foot traffic to and from these vehicles consistent with drug activity. In the year 2015 the Police Department received 457 calls for service necessitating officer’s response along West Cliff Drive near Lighthouse Field.

RVs and vehicles with trailers have numerous places where they can park within the City. The Seaside Company has numerous parking lots with large vehicle parking spaces available in their lots which are located within 300 feet of the coast. Lighthouse Field State Park has RV parking spaces as well as Natural Bridges with parking spaces designed to accommodate RVs and vehicles with trailers. The Upper Harbor has RV spaces and well. These are appropriate parking locations designed to accommodate large vehicles that are looking for coastal access.

The Municipal Code allowed parking citations to be issued only when a vehicle’s tires exceed a marked parking spot, irrespective of additional length of the vehicle that may protrude into other parking spaces. The ordinance amendment requires that vehicle owners fit their entire vehicle including any attached trailer, fully within a single space. The ordinance revision provides a greater number of available parking spaces. This regulation would especially benefit the community along stretches of West Cliff Drive where oversized vehicles routinely occupy multiple spaces for long periods of time. Further, the City may delineate marked spots in targeted areas, such as Pelton Avenue, to address similar concerns. The ordinance authorizes the City traffic engineer to designate curb parking spaces and City parking lots where each vehicle must be parked completely within a single marked parking space.

The amendments designate marked curbside parking spaces along West Cliff Drive and Pelton Avenue as spaces where no person shall park any vehicle (including trailers) across any such line or

30.9 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc marking or park any vehicle in such a way that is not entirely within a single space. This regulation applies to all vehicle types, regardless of size and shape, and is fully within local government regulatory purview according to California State Vehicle Code section 22508(b). Section 22508(b) states that a local authority may by ordinance cause streets and highways to be marked with white lines designating parking spaces and require vehicles to park within the parking spaces.

Additionally, this ordinance would prohibit parking of unattached trailers in the same designated locations identified above.

First time violators of the proposed ordinance would receive an initial warning, and a citation and $48 fine for all subsequent violations. City staff will stripe parking spaces along West Cliff and Pelton Avenue and provide sufficient warning signage in all designated areas. The attached map demonstrates the curbside areas and City owned parking lots on West Cliff and Pelton that will be striped and signed for similar regulations. SCMC 10.53.050 already prohibits vehicle owners from parking their vehicle across any such marked parking space line within City operated parking lots and facilities.

The City Engineer, as noted above, is authorized to designate other curbside parking areas, as appropriate, where unattached trailer parking would be prohibited and vehicle owners would be required to fit their vehicles fully within a single marked space. All future designations of curbside parking areas would be subject to appeal and review by the Transportation and Public Works Commission. Any decision made by that Commission can be appealed to the City Council. For all non-designated curb parking areas and parking lots, vehicles must continue to fit their wheel wells within the spaces to avoid citation.

These parking regulations will allow the public additional coastal access and use of the West Cliff Drive path and other coastal areas within the City. Staff recommends approval of the Coastal Development and Design Permits based on the attached Findings.

FINDINGS
Coastal Permit, Section 24.08.250

1. Maintain views between the sea and the first public roadway parallel to the sea.

The signage is predominantly replacement signs and will not affect coastal views.

2. Protect vegetation, natural habitats and natural resources consistent with the Local Coastal Land Use Plan.

The project has been evaluated for potential environmental impacts in accordance with the California Environmental Quality Act (CEQA) and the City’s environmental review procedures. No vegetation, natural habitats or natural resources will be disturbed.

3. Be consistent with any applicable design plans and/or area plans incorporated into the Local Coastal Land Use Plan, in that it implements policies therein.

30.10 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc The parking signage is consistent with the General Plan in that it implements many of the public safety policies therein.

4. Maintain public access to the coast along any coastline as set forth in the Local Coastal Land Use Plan.

The Municipal Code allowed parking citations to be issued only when a vehicle’s tires exceeded a marked parking spot, irrespective of additional length of the vehicle that may protrude into other parking spaces. In some cases one vehicle could take as many as three public parking spaces. The ordinance amendment requires that vehicle owners fit their entire vehicle including any attached trailer, fully within a single space. The ordinance revision provides a greater number of available parking spaces. This regulation would especially benefit the community along stretches of West Cliff Drive where oversized vehicles routinely occupy multiple spaces for long periods of time.

Signage will allow police to curtail nefarious activities at these parking locations which will allow the public safe, night time coastal access and safe use of the West Cliff Drive path and other impacted areas of the City. The parking restriction will increase coastal access by making the coast safer for the general public and thereby more attractive.

5. Be consistent with the Local Coastal Land Use Plan goal of providing visitorserving needs as appropriate.

The ordinance amendment will result in vehicles being fully parked within a single space where currently one vehicle may take up to three spaces. The ordinance revision provides a greater number of available parking spaces. This regulation would especially benefit the community along stretches of West Cliff Drive where oversized vehicles routinely occupy multiple spaces for long periods of time.

6. Be consistent with the Local Coastal Land Use Plan goal of encouraging coastal development uses as appropriate.

The revised ordinance will increase coastal access by providing a safer environment for the general public.

Shoreline Protection Overlay District, Section 24.10.2430

7. The project protects trees and vegetation and sensitive wildlife habitat.

The ordinance revisions will not affect trees, vegetation or sensitive wildlife habitat.

8. The project is consistent with the following criteria for bluff or cliff development:
a. The development is sited and designed to assure stability and structural integrity of its expected economic life span and minimize alterations to natural landforms.

30.11 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc b. The development will not create or contribute significantly to problems of erosion or geologic instability on the site or on surrounding geologically hazardous areas.
c. The development minimizes alteration of cliffs, bluff tops, faces or bases, and will not interfere with sand movement.
d. The development which proposes use of retaining walls shall be allowed only to stabilize slopes. Sea walls at the toe of sea cliffs to check marine erosion shall be allowed only where there is no less environmentally damaging alternative.
e. The development within one hundred feet of any cliff or bluff line shall follow the recommendations of an approved geologic report by a registered geologist. The area where such a report is required may be increased where the issue of slope stability requires a greater distance from any cliff or bluff line.

The ordinance revisions will not affect any cliff or bluff. Signage is predominantly placed on existing sigh posts and will not physically affect any cliff or bluff.

9. The project provides maximum erosion protection, using accepted engineering practices and other methods and specifications set forth in this title.

The ordinance revisions will not affect any cliff or bluff. Signage is predominantly placed on existing sigh posts and will not physically affect any cliff or bluff.

10. The project maintains public view corridors between the sea and the first public roadway parallel to the sea and maintain natural views of the coastline.

The ordinance revisions will not affect any cliff or bluff. Signage is predominantly placed on existing sigh posts and will not physically affect any cliff or bluff.

11. The project protects paleontological resources as prescribed in the Land Use Plan.

The ordinance revisions will not affect any cliff or bluff. Signage is predominantly placed on existing sigh posts and will not physically affect any cliff or bluff.

12. The project protects and enhances free public access to or along the beach, and sign such access when necessary.

The parking signs will not take away any free public parking or beach access. The revisions will limit parking to one space per vehicle.

13. The project includes mitigation measures prescribed in any applicable environmental document.

30.12 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc There are no mitigation measures required.

14. The project is compatible with the established physical scale of the area.

The ordinance revisions will not affect any are and any signage will be placed on existing sigh posts.

15. The project is consistent with the design review guidelines of this title and the policies of any applicable area plan.

The signage will be consistent with the Public Works and Police sign criteria.

16. The project is consistent with the policies of the Local Coastal Program, the General Plan, and the California Coastal Act.

The ordnance amendments are consistent with the General Plan and the LCP Design Permit, Section 24.08.430

17. The site plan shall be consistent with physical development policies of the General Plan, any required or optional element of the General Plan, any area plan or specific plan or other city policy for physical development. If located in the Coastal Zone, a site plan shall also be consistent with policies of the Local Coastal Program.

The project is consistent with the General Plan, the Beach South of Laurel Plan and the Seabright Area Plan it that the ordinance amendment will result in vehicles being fully parked within a single space where currently one vehicle may take up to three spaces. The ordinance revision provides a greater number of available parking spaces. This regulation would especially benefit the community along stretches of West Cliff Drive where oversized vehicles routinely occupy multiple spaces for long periods of time. it will not take away any free public parking or beach access.

18. The exterior design and appearance of buildings and structures and the design of the site plan shall be compatible with design and appearance of other existing buildings and structures in neighborhoods which have established architectural character worthy of preservation.

This finding is not applicable.

19. Design of the site plan shall respect design principles in terms of maintaining a balance of scale, form and proportion, using design components, which are harmonious, materials and colors that blend with elements of the site plan and surrounding areas. Location of structures should take into account maintenance of view; rooftop mechanical equipment shall be incorporated into roof design or screened from adjacent properties. Utility installations such as trash enclosures,

30.13 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc storage units, traffic-control devices, transformer vaults and electrical meters shall be accessible and screened.

This finding is not applicable.

20. Where a site plan abuts, or is in close proximity to, uses other than that proposed, the plan should take into account its effect on other land uses. Where a nonresidential use abuts or is in close proximity to a residential use, the effect of the site plan should maintain the residential quality of adjacent or nearby areas.

This finding is not applicable.

21. The orientation and location of buildings, structures, open spaces and other features of the site plan shall be such as to maintain natural resources including significant trees and shrubs to the extent feasible, maintain a compatible relationship to and preserve solar access of adjacent properties, and minimize alteration of natural land forms, building profiles, location, and orientation must relate to natural land forms.

The view of the ocean will remain unchained.

22. The site plan shall be situated and designed to protect views along the ocean and of scenic coastal areas. Where appropriate and feasible, the site plan shall restore and enhance visual quality of visually degraded areas.

The view of the ocean will remain unchained.

23. The site plan shall minimize the effect of traffic conditions on abutting streets through careful layout of the site with respect to location, dimensions of vehicular and pedestrian entrances, exit drives and walkways; through the adequate provision of off-street parking and loading facilities; through an adequate circulation pattern within the boundaries of the development; and through the surfacing and lighting of off-street parking facilities.

The ordinance amendment will result in vehicles being fully parked within a single space where currently one vehicle may take up to three spaces. The ordinance revision provides a greater number of available parking spaces. This regulation would especially benefit the community along stretches of West Cliff Drive where oversized vehicles routinely occupy multiple spaces for long periods of time.

24. The site plan shall encourage alternatives to travel by automobile where appropriate, through the provision of facilities for pedestrians and bicyclists, including covered parking for bicycles and motorcycles where appropriate. Public transit stops and facilities shall be accommodated as appropriate, and other incentive provisions considered which encourage non-auto travel.

The finding is not applicable.

30.14 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc

25. The site shall provide open space and landscaping which complement buildings and structures. Open space should be useful to residents, employees, or other visitors to the site. Landscaping shall be used to separate and/or screen service and storage areas, separate and/or screen parking areas from other areas, break up expanses of paved area, and define open space for usability and privacy.

The finding is not applicable.

26. The site plan shall reasonably protect against external and internal noise, vibration and other factors, which may tend to make the environment less desirable. The site plan should respect the need for privacy of adjacent residents.

The finding is not applicable.

27. Signs shall complement the site plan and avoid dominating the site and/or existing buildings on the site or overwhelming the buildings or structures to which they are attached. Multiple signs on a given site should be of a consistent theme.

The ordinance revisions will not affect views in that any signage will be placed on existing sigh posts.

28. Building and structures shall be so designed and oriented to make use of natural elements such as solar radiation, wind, and landscaping for heating, cooling and ventilation.

This finding does not apply.

29. The site plan shall incorporate water-conservation features where possible, including in the design of types of landscaping and in the design of water-using fixtures. In addition, water restricting showerheads and faucets shall be used, as well as water-saving toilets utilizing less than three gallons per flush.

This finding does not apply.

30. In all projects in Industrial (I) Zones, all buildings and structures shall be so designed and oriented to make use of natural lighting wherever possible.

This finding does not apply.

Submitted by: Approved by:

30.15 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc Michael S. Ferry, AICP
Senior Planner
Ryan Bayne
Senior Planner

30.16 PROPOSED CHANGE IN ON-STREET PARKING
David Way between West Cliff Dr. and Oxford Way.

EXISTING:

No Parking Restrictions

CHANGE TO:

Fourteen (14) marked 20’ single parking spaces with 2’ buffer zones.

Paint remainder of curb red.

If you disagree with this proposal please contact Public Works by September 12, 2022:

City of Santa Cruz Public Works Department
809 Center Street, Room 201
Santa Cruz, California 95060
Nathan Goodman
(831) 420-5426
[email protected]
Department of Public Works
Public Notice

30.17 Public Notice Public Notice
David Way between West Cliff Dr.

Department of Public Works and Oxford Way
ent of Public Works
Public Notice
Department of Public Works
ent of Public Works
Public Notice
Department of Public Works
ent of Public Works
Department of Public Works
ent of Public Works
Proposed Change to On-Street Parking
Install fourteen (14) 20’ long marked single parking spaces with 2’ buffer zones. Paint remainder of curb red.

If you disagree with, or have questions about this proposal please contact Public Works by September 12, 2022:

City of Santa Cruz Public Works Department
809 Center Street, Room 201
Santa Cruz California 95060
Nathan Goodman
(831) 420-5426
[email protected]
Proposed Change:

Proposed Change to On-Street Parking
David Way between West Cliff Dr.
and Oxford Way
Proposed Change:

Install fourteen (14) 20’ long marked single parking spaces with 2’ buffer zones. Paint remainder of curb red.

If you disagree with, or have questions about this proposal please contact Public Works by September 12, 2022:

City of Santa Cruz Public Works Department
809 Center Street, Room 201
Santa Cruz California 95060
Nathan Goodman
(831) 420-5426
[email protected]
Proposed Change to On-Street Parking
David Way between West Cliff Dr.
and Oxford Way David Way between West Cliff Dr.
and Oxford Way
Proposed Change to On-Street Parking
Proposed Change: Proposed Change:

Install fourteen (14) 20’ long marked single parking spaces with 2’ buffer zones. Paint remainder of curb red. Install fourteen (14) 20’ long marked single parking spaces with 2’ buffer zones. Paint remainder of curb red.

If you disagree with, or have questions about this proposal please contact Public Works by September 12, 2022:

City of Santa Cruz Public Works Department
809 Center Street, Room 201
Santa Cruz California 95060
Nathan Goodman
(831) 420-5426
[email protected]
If you disagree with, or have questions about this proposal please contact Public Works by September 12, 2022:

City of Santa Cruz Public Works Department
809 Center Street, Room 201
Santa Cruz California 95060
Nathan Goodman
(831) 420-5426
[email protected] 30.18
From: R Kkwan <[email protected]>
Sent: Saturday, September 10, 2022 9:36 PM
To: Nate Goodman; Nathan Nguyen
Subject: David Way street markings
Attachments: 20220903 David Oxford street markings.jpg
Follow Up Flag: Follow up
Flag Status: Completed
Dear Mr. Goodman
Thank you for meeting me last Wed 07 Sep to discuss options to meet the needs of all parties regarding the proposed markings on David Way which the current proposed plan does not address.

I also appreciate your arrangements to connect me with Mr. Nathan Nguyen, Public Works Assistant Director/City Engineer to explore compromises to address all parties concerns.

As mentioned, I was concerned at the mis-representations made to you and Mr. Nguyen resulting in the draft proposal that was created several weeks prior with neighbor(s) and without my knowledge or participation and circulated to them in August. When this came to my attention, I received a copy for the first time when you were kind enough to send it on Fri 02 Sept. However, I appreciate your considerations in this matter and your considerations to meet and Mr. Nguyen’s time to chat.

Mr. Nguyen and I spoke on Thur 08 Sep but unfortunately we were unable to agree on how to proceed forward without me submitting opposition notice or settle on compromises that could be proposed to those affected and that would address my concerns as a resident on David Way.

As such, regretfully, I formally submit this notice of disagreement to the proposal which I believe is pictured on the attached. I believe you and Mr. Nguyen mentioned that the next step is to bring the matter before a hearing and mentioned the dates. As mentioned to Mr. Nguyen, I will not be in town to attend the hearing in October and can confirm that I also cannot attend the one in November as the dates conflict with pre-paid and arranged work travel. I would also appreciate it if you could advise what would be future dates for next steps to be taken.

If I have misunderstood anything, if there is something else you and Mr. Nguyen have to propose or if I need to file something else to move my opposition to the current proposal forward to the Commission for consideration, please let me know.

Thank you for your considerations
Renee

30.19 January 23, 2023 – Transportation and Public Works Commission Draft Minutes Transportation and Public Works Commission
Regular Meeting
Minutes
6:00 p.m., Monday, January 23, 2023
Zoom Webinar
Call to Order: 6:00 P.M.

Roll Call: Chair Philip Boutelle; Vice Chair Ron Goodman; Commissioners: Candace Brown, Kyle Kelley, Ryan Meckel, Robert Orrizzi and Zennon Ulyate-Crow Absent with Notification: None
Absent without Notification: None
Statements of Disqualification: None
Oral Communications
At 6:03 P.M. Chair Boutelle opened oral communications and the following people spoke:

CO
Kathy Greon
Chris
At 6:08 P.M. Chair Boutelle closed oral communications.

Announcements
Nathan Nguyen, Director of Public Works, and Josh Spangrud, Senior Professional Engineer, gave updates regarding the emergency storm response efforts for the recent storm events.

Nathan Nguyen, Director of Public Works, announced the promotion of Katie Stewart to Stormwater/Wastewater Senior Professional Engineer, promotion of Heather Sawyer to Parking Program Manager, the advertisement of Assistant Director of Public Works/City Engineer position, and congratulated Chair Boutelle on the end of his service to the Commission and thanked him for his years of service.

At 6:18 P.M. Chair Boutelle moved to Item #6.

Presentations:

30.20 January 23, 2023 – Transportation and Public Works Commission Draft Minutes 2 1. Update on Bike Share Program
At 10:19 P.M. Chair Boutelle returned to Item #1.

At 10:19 P.M. Vice Chair Goodman moved, seconded by Commissioner Kelley that the Transportation and Public Works Commission extend the meeting to 10:30 P.M.

ACTION: The motion carried with the following vote:

AYES: Chair Boutelle, Vice Chair Goodman, Commissioners: Brown, Kelley, Meckel, Orrizzi, and Ulyate-Crow
NOES: None
ABSENT: None
DISQUALIFIED: None
Claire Gallogly, Transportation Planner II, gave a presentation on updates to the Bike Share Program and fielded questions from the Commission.

At 6:52 P.M. Chair Boutelle moved to Item #2.

Approval of Minutes:

2. November 21, 2022 – Transportation and Public Works Commission Draft Minutes
At 6:52 P.M. Chair Boutelle moved to Item #2.

MOTION: Commissioner Orrizzi moved, seconded by Commissioner Brown, to approve the minutes of the November 21, 2022 Transportation and Public Works Commission meeting with corrections to the spelling of Commissioners Ulyate-Crow’s and Orrizzi’s last names.

ACTION: The motion carried with the following vote:

AYES: Chair Boutelle, Vice Chair Goodman, Commissioners: Brown, Kelley, Meckel, Orrizzi, and Ulyate-Crow
NOES: None
ABSENT: None
DISQUALIFIED: None
Consent: None
At 6:54 P.M. Chair Boutelle moved to Item #3.

30.21 January 23, 2023 – Transportation and Public Works Commission Draft Minutes 3 General Business:

3. Laurel Street Vision Zero Striping Plan
Matt Starkey, Transportation Manager, presented the Laurel Street Vision Zero Striping Plan and responded to questions with the assistance of Nathan Nguyen, Director of Public Works.

At 7:36 P.M. Chair Boutelle opened public comment and the following people spoke:

Keresha Durham
Susan Monheit
Robin Belkin
Andrew Jarvis
Kathy Greon
Guerrero
Chris
Rafa Sonnenfeld
Melanie Burr
Fiona Wolf
Adriana Figueroa
At 8:06 P.M. Chair Boutelle closed public comment.

MOTION: Commissioner Brown moved, seconded by Vice Chair Goodman, that that the Transportation and Public Works Commission recommend that the City Council approve the striping plans prepared for the Laurel Street Vision Zero Striping Plan Improvements with a request to consider:
• If the geometry of the Walti and Felix intersections would allow an equal safety benefit with less than 20 feet of daylighting; • Removal of the possibly-dead tree at Walti;
• Ways to reduce downhill speed on Laurel with striping; • Signage to warn downhill cyclists of left turning cars; and • To keep in mind opportunities for improving lighting on the corridor. • Have staff explore the removal of the eastbound righthand turn lane at the intersection of Laurel & Chestnut, replacing with a barrier protecting the westbound and eastbound bicycle lanes from vehicle travel lanes
ACTION: The motion carried with the following vote:

AYES: Chair Boutelle, Vice Chair Goodman, Commissioners: Brown, Kelley, Meckel, Orrizzi and Ulyate-Crow

30.22 January 23, 2023 – Transportation and Public Works Commission Draft Minutes 4 NOES: None
ABSENT: None
DISQUALIFIED: None
At 8:33 P.M. Chair Boutelle moved to Item #4.

4. Appeal of Laurel Street Vision Zero Striping Improvements Plan Parking Removal
Nate Goodman, Engineering Technician, presented the Appeal of Laurel Street Vision Zero Striping Plan Parking Removal and responded to questions with assistance from Matt Starkey, Transportation Manager, and Claire Gallogly, Transportation Planner II, and Nathan Nguyen, Director of Public Works.

At 8:38 P.M. Chair Boutelle opened public comment and the following people spoke:

Michelle Taniguchi
Jim Stark
Robin Belkin
Barry Guerrero
Keresha Durham
Veronica
Naoki Taniguchi
Kathy Greon
Adriana Figueroa
Chris Zegers
Pamela Richmond
At 9:03 P.M. Chair Boutelle closed public comment.

MOTION: Commissioner Meckel moved, seconded by Chair Boutelle, that the Transportation and Public Works Commission deny the appeal of parking removal required by the Laurel Street Vision Zero Striping Plan.

ACTION: The motion carried with the following vote:

AYES: Chair Boutelle, Vice Chair Goodman, Commissioners: Kelley, Meckel, Ulyate-Crow
NOES: Commissioners Brown and Orrizzi
ABSENT: None
DISQUALIFIED: None
At 9:24 P.M. Chair Boutelle moved to Item #5.

30.23 January 23, 2023 – Transportation and Public Works Commission Draft Minutes 5 5. Appeal of New Single Space Markings on David Way
Nate Goodman, Engineering Technician, presented the Appeal of New Single Space Markings on David Way and responded to questions with the assistance of Nathan Nguyen, Director of Public Works, and Claire Gallogly, Transportation Planner II.

At 9:28 P.M. Vice Chair Goodman moved, seconded by Chair Boutelle that the Transportation and Public Works Commission extend the meeting to 10:00 P.M.

ACTION: The motion carried with the following vote:

AYES: Chair Boutelle, Vice Chair Goodman, Commissioners: Brown, Kelley, Meckel, Orrizzi, and Ulyate-Crow
NOES: None
ABSENT: None
DISQUALIFIED: None
At 9:28 P.M. Chair Boutelle opened public comment and the following people spoke:

Reggie Meisler
Jasmeen Miah
(xxx)xxx-2367
Masao Drexel
CO
Sabina Holber
Francesca
Renee Quan
At 9:58 P.M. Chair Boutelle closed public comment.

MOTION: Commissioner Meckel moved, seconded by Commissioner Brown, that the Transportation and Public Works Commission uphold the appeal of requested new Single Space Markings on David Way.

ACTION: The motion carried with the following vote:

AYES:, Commissioners: Brown, Kelley, Meckel, Ulyate-Crow NOES: Chair Boutelle Brown, Vice Chair Goodman, and Orrizzi ABSENT: None
DISQUALIFIED: None
At 6:18 P.M. Chair Boutelle moved to Item #6.

30.24 January 23, 2023 – Transportation and Public Works Commission Draft Minutes 6 Informational Items:

6. Update on Local Wastewater Constituent Discharge Limits and Enhanced Source Control Efforts
Akin Babatola, Wastewater Laboratory and Environmental Compliance Manager, gave an update on local wastewater constituent discharge limits and enhanced source control effects and fielded questions from the Commission.

At 6:26 P.M. Chair Boutelle opened public comment and the following people spoke:

Robin Belkin
At 6:27 P.M. Chair Boutelle closed public comment.

At 6:30 P.M. Chair Boutelle moved to Item #7.

7. West Cliff Storm Damage and Detours Update
Matt Starkey, Transportation Manager, gave an update on West Cliff Storm Damage and Detours and fielded questions from the Commission with the assistance of Nathan Nguyen, Director of Public Works, Josh Spangrud, Senior Professional Engineer, and Claire Gallogly, Transportation Planner II.

At 6:48 P.M. Chair Boutelle opened public comment and the following people spoke:

Masao Drexel
At 6:52 P.M. Chair Boutelle closed public comment.

Subcommittee/Advisory Body Oral Reports: None
Items Initiated by Members for Future Agendas:

Commissioner Brown requested a presentation on where we stand with the assessment of the levee system and FEMA certification.

Adjournment: 10:34 P.M.

30.25 P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc

ZONING ADMINISTRATOR

AGENDA REPORT
DATE: April 27, 2016
AGENDA OF: May 4, 2016
ITEM NO.: CP16-0045 City-Wide
RECOMMENDATION: That the Zoning Administrator acknowledge the environmental determination and approve the Coastal and Design Permits based on the Findings listed below.

PROJECT DATA
Property Owner: City of Santa Cruz
Representative: Scott Collins, Assistant City Manager
Application Type: Coastal and Design Permits to approve an ordinance of the City of Santa Cruz amending section 10.40.220 and adding section

10.40.235 to the Santa Cruz Municipal Code pertaining to regulation of parking vehicles and trailers within marked parking spaces along curbs in accordance with California State Vehicle Code Section 22508.

Zoning Designation: Not applicable; within the public right-of-way (ROW) Project Consistency: Not applicable; within public ROW
General Plan: Not applicable; within public ROW
Project Consistency: Not applicable; within public ROW
Land Use:

Existing: Public parking
Proposed: Public Parking
Parking: Number of spaces does not change
Coastal Review: Coastal Permit required
Environmental Review: Categorical Exemption: 15282-(j); 15301Class 1-c,g Mandatory Action Date: 60 days after acknowledgement of Environmental Exemption Planner: Michael S. Ferry, AICP

PROJECT DESCRIPTION
Section 24.08.210 of the Zoning Ordinance requires approval of a Coastal Permit for development within the Coastal Zone that is not specifically exempted. This ordinance revision is defined in the Local Coastal Plan (LCP) as “development” because it could change the intensity of the use of the ocean or access thereto and parking restrictions are not specifically exempted in the LCP. Section

24.08.410-12 of the Zoning Ordinance requires approval of a Design Permit for public projects located in the Coastal Zone.

ANALYSIS

30.26 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc On October 13, 2015 the Santa Cruz City Council approved Resolution No 2015-13 of the City of Santa Cruz amending section 10.40.220 and adding section 10.40.235 to the Santa Cruz Municipal Code pertaining to regulation of parking vehicles and trailers within marked parking spaces along curbs in accordance with California State Vehicle Code Section 22508.

The City has received numerous complaints from the community about large recreational vehicles (RVs) and vehicles with attached trailers limiting available public parking along West Cliff Drive.

The issue is particularly acute near Lighthouse Field, home to Steamer Lane and Indicators surf breaks. There is limited parking in the area, with surfers, swimmers, pedestrians, beach goers competing for those spaces. Community complaints are typically aimed at single RVs or trailers occupying multiple coastal parking spaces for hours on end, limiting parking opportunities for other vehicles. The most egregious cases include instances where two RVs park in tandem collectively occupying five or more public parking spaces which negatively impacting residential and visitor coastal access.

The City has also received numerous complaints about criminal and illegal activities in connection with RVs. A report from the Police Vehicle Abatement Officer estimated at least 400 notices of illegal parking were placed on RVs and makeshift RVs from July 2013 to July 2014. Those notices are the result of proactive parking violation abatement and do not reflect calls for service necessitating patrol officers to respond to RV complaints. The vehicle abatement officer routinely receives complaints about refuse, bicycle theft, pirating of private water connections, gasoline theft, and wastewater leaking onto the pavement in close proximity to parked RVs. The officer also receives concerns about increased foot traffic to and from these vehicles consistent with drug activity. In the year 2015 the Police Department received 457 calls for service necessitating officer’s response along West Cliff Drive near Lighthouse Field.

RVs and vehicles with trailers have numerous places where they can park within the City. The Seaside Company has numerous parking lots with large vehicle parking spaces available in their lots which are located within 300 feet of the coast. Lighthouse Field State Park has RV parking spaces as well as Natural Bridges with parking spaces designed to accommodate RVs and vehicles with trailers. The Upper Harbor has RV spaces and well. These are appropriate parking locations designed to accommodate large vehicles that are looking for coastal access.

The Municipal Code allowed parking citations to be issued only when a vehicle’s tires exceed a marked parking spot, irrespective of additional length of the vehicle that may protrude into other parking spaces. The ordinance amendment requires that vehicle owners fit their entire vehicle including any attached trailer, fully within a single space. The ordinance revision provides a greater number of available parking spaces. This regulation would especially benefit the community along stretches of West Cliff Drive where oversized vehicles routinely occupy multiple spaces for long periods of time. Further, the City may delineate marked spots in targeted areas, such as Pelton Avenue, to address similar concerns. The ordinance authorizes the City traffic engineer to designate curb parking spaces and City parking lots where each vehicle must be parked completely within a single marked parking space.

The amendments designate marked curbside parking spaces along West Cliff Drive and Pelton Avenue as spaces where no person shall park any vehicle (including trailers) across any such line or

30.27 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc marking or park any vehicle in such a way that is not entirely within a single space. This regulation applies to all vehicle types, regardless of size and shape, and is fully within local government regulatory purview according to California State Vehicle Code section 22508(b). Section 22508(b) states that a local authority may by ordinance cause streets and highways to be marked with white lines designating parking spaces and require vehicles to park within the parking spaces.

Additionally, this ordinance would prohibit parking of unattached trailers in the same designated locations identified above.

First time violators of the proposed ordinance would receive an initial warning, and a citation and $48 fine for all subsequent violations. City staff will stripe parking spaces along West Cliff and Pelton Avenue and provide sufficient warning signage in all designated areas. The attached map demonstrates the curbside areas and City owned parking lots on West Cliff and Pelton that will be striped and signed for similar regulations. SCMC 10.53.050 already prohibits vehicle owners from parking their vehicle across any such marked parking space line within City operated parking lots and facilities.

The City Engineer, as noted above, is authorized to designate other curbside parking areas, as appropriate, where unattached trailer parking would be prohibited and vehicle owners would be required to fit their vehicles fully within a single marked space. All future designations of curbside parking areas would be subject to appeal and review by the Transportation and Public Works Commission. Any decision made by that Commission can be appealed to the City Council. For all non-designated curb parking areas and parking lots, vehicles must continue to fit their wheel wells within the spaces to avoid citation.

These parking regulations will allow the public additional coastal access and use of the West Cliff Drive path and other coastal areas within the City. Staff recommends approval of the Coastal Development and Design Permits based on the attached Findings.

FINDINGS
Coastal Permit, Section 24.08.250

1. Maintain views between the sea and the first public roadway parallel to the sea.

The signage is predominantly replacement signs and will not affect coastal views.

2. Protect vegetation, natural habitats and natural resources consistent with the Local Coastal Land Use Plan.

The project has been evaluated for potential environmental impacts in accordance with the California Environmental Quality Act (CEQA) and the City’s environmental review procedures. No vegetation, natural habitats or natural resources will be disturbed.

3. Be consistent with any applicable design plans and/or area plans incorporated into the Local Coastal Land Use Plan, in that it implements policies therein.

30.28 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc The parking signage is consistent with the General Plan in that it implements many of the public safety policies therein.

4. Maintain public access to the coast along any coastline as set forth in the Local Coastal Land Use Plan.

The Municipal Code allowed parking citations to be issued only when a vehicle’s tires exceeded a marked parking spot, irrespective of additional length of the vehicle that may protrude into other parking spaces. In some cases one vehicle could take as many as three public parking spaces. The ordinance amendment requires that vehicle owners fit their entire vehicle including any attached trailer, fully within a single space. The ordinance revision provides a greater number of available parking spaces. This regulation would especially benefit the community along stretches of West Cliff Drive where oversized vehicles routinely occupy multiple spaces for long periods of time.

Signage will allow police to curtail nefarious activities at these parking locations which will allow the public safe, night time coastal access and safe use of the West Cliff Drive path and other impacted areas of the City. The parking restriction will increase coastal access by making the coast safer for the general public and thereby more attractive.

5. Be consistent with the Local Coastal Land Use Plan goal of providing visitorserving needs as appropriate.

The ordinance amendment will result in vehicles being fully parked within a single space where currently one vehicle may take up to three spaces. The ordinance revision provides a greater number of available parking spaces. This regulation would especially benefit the community along stretches of West Cliff Drive where oversized vehicles routinely occupy multiple spaces for long periods of time.

6. Be consistent with the Local Coastal Land Use Plan goal of encouraging coastal development uses as appropriate.

The revised ordinance will increase coastal access by providing a safer environment for the general public.

Shoreline Protection Overlay District, Section 24.10.2430

7. The project protects trees and vegetation and sensitive wildlife habitat.

The ordinance revisions will not affect trees, vegetation or sensitive wildlife habitat.

8. The project is consistent with the following criteria for bluff or cliff development:
a. The development is sited and designed to assure stability and structural integrity of its expected economic life span and minimize alterations to natural landforms.

30.29 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc b. The development will not create or contribute significantly to problems of erosion or geologic instability on the site or on surrounding geologically hazardous areas.
c. The development minimizes alteration of cliffs, bluff tops, faces or bases, and will not interfere with sand movement.
d. The development which proposes use of retaining walls shall be allowed only to stabilize slopes. Sea walls at the toe of sea cliffs to check marine erosion shall be allowed only where there is no less environmentally damaging alternative.
e. The development within one hundred feet of any cliff or bluff line shall follow the recommendations of an approved geologic report by a registered geologist. The area where such a report is required may be increased where the issue of slope stability requires a greater distance from any cliff or bluff line.

The ordinance revisions will not affect any cliff or bluff. Signage is predominantly placed on existing sigh posts and will not physically affect any cliff or bluff.

9. The project provides maximum erosion protection, using accepted engineering practices and other methods and specifications set forth in this title.

The ordinance revisions will not affect any cliff or bluff. Signage is predominantly placed on existing sigh posts and will not physically affect any cliff or bluff.

10. The project maintains public view corridors between the sea and the first public roadway parallel to the sea and maintain natural views of the coastline.

The ordinance revisions will not affect any cliff or bluff. Signage is predominantly placed on existing sigh posts and will not physically affect any cliff or bluff.

11. The project protects paleontological resources as prescribed in the Land Use Plan.

The ordinance revisions will not affect any cliff or bluff. Signage is predominantly placed on existing sigh posts and will not physically affect any cliff or bluff.

12. The project protects and enhances free public access to or along the beach, and sign such access when necessary.

The parking signs will not take away any free public parking or beach access. The revisions will limit parking to one space per vehicle.

13. The project includes mitigation measures prescribed in any applicable environmental document.

30.30 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc There are no mitigation measures required.

14. The project is compatible with the established physical scale of the area.

The ordinance revisions will not affect any are and any signage will be placed on existing sigh posts.

15. The project is consistent with the design review guidelines of this title and the policies of any applicable area plan.

The signage will be consistent with the Public Works and Police sign criteria.

16. The project is consistent with the policies of the Local Coastal Program, the General Plan, and the California Coastal Act.

The ordnance amendments are consistent with the General Plan and the LCP Design Permit, Section 24.08.430

17. The site plan shall be consistent with physical development policies of the General Plan, any required or optional element of the General Plan, any area plan or specific plan or other city policy for physical development. If located in the Coastal Zone, a site plan shall also be consistent with policies of the Local Coastal Program.

The project is consistent with the General Plan, the Beach South of Laurel Plan and the Seabright Area Plan it that the ordinance amendment will result in vehicles being fully parked within a single space where currently one vehicle may take up to three spaces. The ordinance revision provides a greater number of available parking spaces. This regulation would especially benefit the community along stretches of West Cliff Drive where oversized vehicles routinely occupy multiple spaces for long periods of time. it will not take away any free public parking or beach access.

18. The exterior design and appearance of buildings and structures and the design of the site plan shall be compatible with design and appearance of other existing buildings and structures in neighborhoods which have established architectural character worthy of preservation.

This finding is not applicable.

19. Design of the site plan shall respect design principles in terms of maintaining a balance of scale, form and proportion, using design components, which are harmonious, materials and colors that blend with elements of the site plan and surrounding areas. Location of structures should take into account maintenance of view; rooftop mechanical equipment shall be incorporated into roof design or screened from adjacent properties. Utility installations such as trash enclosures,

30.31 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc storage units, traffic-control devices, transformer vaults and electrical meters shall be accessible and screened.

This finding is not applicable.

20. Where a site plan abuts, or is in close proximity to, uses other than that proposed, the plan should take into account its effect on other land uses. Where a nonresidential use abuts or is in close proximity to a residential use, the effect of the site plan should maintain the residential quality of adjacent or nearby areas.

This finding is not applicable.

21. The orientation and location of buildings, structures, open spaces and other features of the site plan shall be such as to maintain natural resources including significant trees and shrubs to the extent feasible, maintain a compatible relationship to and preserve solar access of adjacent properties, and minimize alteration of natural land forms, building profiles, location, and orientation must relate to natural land forms.

The view of the ocean will remain unchained.

22. The site plan shall be situated and designed to protect views along the ocean and of scenic coastal areas. Where appropriate and feasible, the site plan shall restore and enhance visual quality of visually degraded areas.

The view of the ocean will remain unchained.

23. The site plan shall minimize the effect of traffic conditions on abutting streets through careful layout of the site with respect to location, dimensions of vehicular and pedestrian entrances, exit drives and walkways; through the adequate provision of off-street parking and loading facilities; through an adequate circulation pattern within the boundaries of the development; and through the surfacing and lighting of off-street parking facilities.

The ordinance amendment will result in vehicles being fully parked within a single space where currently one vehicle may take up to three spaces. The ordinance revision provides a greater number of available parking spaces. This regulation would especially benefit the community along stretches of West Cliff Drive where oversized vehicles routinely occupy multiple spaces for long periods of time.

24. The site plan shall encourage alternatives to travel by automobile where appropriate, through the provision of facilities for pedestrians and bicyclists, including covered parking for bicycles and motorcycles where appropriate. Public transit stops and facilities shall be accommodated as appropriate, and other incentive provisions considered which encourage non-auto travel.

The finding is not applicable.

30.32 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc

25. The site shall provide open space and landscaping which complement buildings and structures. Open space should be useful to residents, employees, or other visitors to the site. Landscaping shall be used to separate and/or screen service and storage areas, separate and/or screen parking areas from other areas, break up expanses of paved area, and define open space for usability and privacy.

The finding is not applicable.

26. The site plan shall reasonably protect against external and internal noise, vibration and other factors, which may tend to make the environment less desirable. The site plan should respect the need for privacy of adjacent residents.

The finding is not applicable.

27. Signs shall complement the site plan and avoid dominating the site and/or existing buildings on the site or overwhelming the buildings or structures to which they are attached. Multiple signs on a given site should be of a consistent theme.

The ordinance revisions will not affect views in that any signage will be placed on existing sigh posts.

28. Building and structures shall be so designed and oriented to make use of natural elements such as solar radiation, wind, and landscaping for heating, cooling and ventilation.

This finding does not apply.

29. The site plan shall incorporate water-conservation features where possible, including in the design of types of landscaping and in the design of water-using fixtures. In addition, water restricting showerheads and faucets shall be used, as well as water-saving toilets utilizing less than three gallons per flush.

This finding does not apply.

30. In all projects in Industrial (I) Zones, all buildings and structures shall be so designed and oriented to make use of natural lighting wherever possible.

This finding does not apply.

Submitted by: Approved by:

30.33 AGENDA REPORT
ZA Meeting of May 4, 2016
SUBJECT: Parking within marked spaces – Application No. CP16-0045

P:\PWTE\Parking Requests Log\Coastal Permit Parking T\CP16-0045 single vehicle per space RPT Approved 5.14.16.doc Michael S. Ferry, AICP
Senior Planner
Ryan Bayne
Senior Planner

30.34 From: R Kkwan <[email protected]>
Sent: Saturday, September 10, 2022 9:36 PM
To: Nate Goodman; Nathan Nguyen
Subject: David Way street markings
Attachments: 20220903 David Oxford street markings.jpg
Follow Up Flag: Follow up
Flag Status: Completed
Dear Mr. Goodman
Thank you for meeting me last Wed 07 Sep to discuss options to meet the needs of all parties regarding the proposed markings on David Way which the current proposed plan does not address.

I also appreciate your arrangements to connect me with Mr. Nathan Nguyen, Public Works Assistant Director/City Engineer to explore compromises to address all parties concerns.

As mentioned, I was concerned at the mis-representations made to you and Mr. Nguyen resulting in the draft proposal that was created several weeks prior with neighbor(s) and without my knowledge or participation and circulated to them in August. When this came to my attention, I received a copy for the first time when you were kind enough to send it on Fri 02 Sept. However, I appreciate your considerations in this matter and your considerations to meet and Mr. Nguyen’s time to chat.

Mr. Nguyen and I spoke on Thur 08 Sep but unfortunately we were unable to agree on how to proceed forward without me submitting opposition notice or settle on compromises that could be proposed to those affected and that would address my concerns as a resident on David Way.

As such, regretfully, I formally submit this notice of disagreement to the proposal which I believe is pictured on the attached. I believe you and Mr. Nguyen mentioned that the next step is to bring the matter before a hearing and mentioned the dates. As mentioned to Mr. Nguyen, I will not be in town to attend the hearing in October and can confirm that I also cannot attend the one in November as the dates conflict with pre-paid and arranged work travel. I would also appreciate it if you could advise what would be future dates for next steps to be taken.

If I have misunderstood anything, if there is something else you and Mr. Nguyen have to propose or if I need to file something else to move my opposition to the current proposal forward to the Commission for consideration, please let me know.

Thank you for your considerations
Renee

30.35 30.36
1 Rosemary Balsley
From: Addison Jacobs <[email protected]>
Sent: Friday, March 24, 2023 7:05 AM
To: City Council
Cc: Bonnie Bush; Masao Drexel; Matt Starkey; Matt Starkey Subject: Item 27 - March 28 Council Agenda
Dear Mayor and Council Members,
I am writing  in  support  of  the  resolution  to  uphold  the appeal of  the Transportation and  Public Works  Commission’s decision on single vehicle striping along David Way.

My husband and I live on Oxford Way between Almar and David Way and  transit David Way on  foot and by car daily.

Overnight camping in large vehicles is a common activity on this small street. And with it comes noise, debris and often illegal behavior.

This is not a perfect or complete fix to these issues, but striping will contain and limit some of the larger vehicles that are often  the  greatest  offenders.  It  will  also  allow more  prescribed  space  for  short  term  parking  for  the  overflow  of  the Mitchell’s Cove parking lot on busy days.

David Way is a tiny extension of our neighborhood network and yet, is currently suffering a larger than fair share of the overnight camping issues that occur here. I strongly urge you to vote in support of this appeal and allow the striping to move forward.

Sincerely,
Addison Jacobs

30.37 1
Rosemary Balsley
From: Don Jacobs <[email protected]>
Sent: Friday, March 24, 2023 8:39 AM
To: City Council
Cc: Bonnie Bush; Masao Drexel; Matt Starkey
Subject: Item 27 - March 28 Council Agenda
Greetings.

I am writing in support of the Resolution to uphold the appeal of the Transportation and Public Works Commission’s decision and am in support of having single space markings installed on David Way.

I reside on Oxford Way near David and walk or drive on David Way on a daily basis.  Unfortunately David Way and the nearby end of Almar have become known as places people can park oversized vehicles for free at night.

While these areas have been used for years as a place to park for people living in their vehicles, a more recent phenomenon has been people traveling the coast using these as free camping spots.  Since the pandemic, there has been a proliferation of websites, apps and You Tube channels informing campers where they can camp for free on the coast.  They advise people on “stealth camping” and how to park on city streets with the least risk of being disturbed.   They include tips to avoid parking tickets, such as showing up late, moving every two days and avoiding areas around schools.

David Way and Mitchell’s cove appear in several You Tube videos on where to camp for free.  On any given morning David Way will have several large camper vans and even very large converted school buses parking there overnight.  Again, many of these campers are not local residents living in their vans, these are people traveling the coast looking for free camping sites.   And David Way shows up regularly on their informational websites.

I urge you to vote in support of this appeal.

Don Jacobs

30.38 1
Rosemary Balsley
From: Lee Taiz <[email protected]>
Sent: Friday, March 24, 2023 10:29 AM
To: Bonnie Bush
Subject: Single space striping for parking on David Way I live at 328 Oxford Way at the intersection of David Way and Oxford Way.  I’m writing in support of single space striping for parking  on David Way.  Painting stripes for normal car parking  will increase access to parking near the coast for Santa Cruz residents and tourists by deterring  longterm camping in over‐sized vehicles on David Way.  For example, one school bus takes up three normal parking places, and because these large vehicles don’t move for days, they reduce the amount of parking available for other people over a long term.

David Way has a serious on‐going problem with campers in over‐sized vehicles who live in their vehicles and often stay beyond the three day limit.  There are places where over‐sized campers can legally park.

Our  a quiet, residential neighborhood is not  suitable for long‐term over‐sized vehicle camping.  These vehicles obstruct access to the coast and create a hostile and filthy environment in the neighborhood.  I do not like to have to clean up their messes—which include human waste‐‐and I’m sure that visitors to our coast don’t like  to endure this kind of environment either.

Saundra Lee Taiz
328 Oxford Way
Santa Cruz,Ca 95060

30.39 1
Rosemary Balsley
From: Olga de Santa Anna <[email protected]>
Sent: Friday, March 24, 2023 10:51 AM
To: City Council; Bonnie Bush; Matt Starkey; Masao Drexel; Renee Golder Subject: Item 27-March 28 Council Agenda
Dear Mayor and Council Members,
I am writing this letter in support of the resolution to uphold the appeal of the Transportation and Public works Commission's decision on single vehicle striping along David Way.

My partner and I live on Oxford Way between Almar and David Way. My house is surrounded by neighbors with children . We take care of our two grandchildren frequently. Our daily walks are affected  by the overnight campers' in large vehicles, the stench of urine, pot, and feces we encounter along the way.At times vicious dogs in these campers lunge out and scare our babies and our therapy dog. Our walks have become stressful instead of joyful.

We know that this resolution isn't a perfect or complete fix ,however stripping can and will limit and contain many of the larger vehicles that are often the worst offenders. It will also allow for short term parking . Summer is coming and with it the many people who want to "hang out" in our beloved neighborhood! With all of the changes on Westcliff and our streets, the last thing we need are more vehicles on David way! Please help us and our kids to feel safe. I strongly urge you to vote in support of this appeal and allow the striping to move forward.

Olga de Santa Anna
831‐332‐0989
[email protected]
"And remember, keep peace in your heart ! "

30.40 1
Rosemary Balsley
From: Lincoln Taiz <[email protected]>
Sent: Friday, March 24, 2023 11:38 AM
To: City Council; Bonnie Bush
Subject: Re: DAVID WAY SINGLE SPACE PARKING STRIPES
Dear City Council Members,
I’m writing in strong support of single space striping for parking  on David Way.  David Way has been plagued by overnight campers in RVs, buses, vans, and modified vehicles for many years,  which often remain parked for days on end. Some even have cook stoves that emit smoke from chimneys. Many of them treat the street and sidewalks like their personal campground, leaving refuse behind when they finally leave. We have been working with the police for years to end this problem, but the police say their hands are tied. The only effective solution is to paint striping for single space parking on  both sides of David Way to eliminate RVs and trailers.

In addition to the striping, the curbs at the corners need to be painted red for safety reasons.

I intend to be present at the next City Council meeting via Zoom.

SIncerely,
Lincoln Taiz

30.41 1
Rosemary Balsley
From: Bonnie Bush
Sent: Friday, March 24, 2023 1:06 PM
To: City Council
Subject: Fwd: Single Space Parking on David Way, item #27 Bonnie Bush, CMC, City Clerk
City of Santa Cruz
831‐420‐5035
Begin forwarded message:

From: Rodney Maddocks <[email protected]>
Date: March 24, 2023 at 12:57:05 PM PDT
To: Bonnie Bush <[email protected]>
Subject: Single Space Parking on David Way, item #27
I would like to express my support for the proposal to create single space parking on David Way.

I live on Oxford Way and have observed on many occasions where vehicles park very close to the corners/intersections of Westcliff and David Way, and David Way and Oxford Way. This makes it very difficult to see around the intersections when attempting to turn. And when making the turn you are force towards the middle of the road. Parked vehicles partially block pedestrian access to crosswalk and make it difficult for other cars to see pedestrians. In the summer time this gets much more common.

Many of these oversized vehicles and trailers stay for multiple days, occupying multiple parking paces that beach goers would normally use. And many of these vehicles show up in tandem with other vehicles.

I walk David Way almost daily with my dog, he constantly finds tossed out food scrapes (like checking bones) along David Way. My guess is the rats like it too,  might be one reason I have to pay for year round rodent control services. I have also picked up trash discarded by these ‘long’ term vehicles on many, many occasions! Many of these long term over sized vehicles come and go at all times of day and night. Creating lots of noise not associated with a residential nieghborhood …… slamming doors, generators, air conditioning units, music, load talking (yelling and arguing), unloading and loading of belongings, transferring belongings from one vehicle to another. I have also noticed that most of these vehicle are not properly maintained and have load exhausts, dripping/leaking engine and transmissions, and waste water leaks.

I would great appreciate passage of this item as soon as possible to get this Painting Project accomplished before summer crowds arrive.

Rodney Maddocks’s

30.42 1
Rosemary Balsley
From: Big Joe 77 <[email protected]>
Sent: Saturday, March 25, 2023 7:01 AM
To: City Council
Subject: Public Correspondence: 03.28.2023 Council Agenda Item# 27/ David Way Striping Honorable Mayor, Vice Mayor, and councilI 100% support Public Works’s plan to stripe 20ft parking places and mark red curbs along David Way, and will support the same along Delaware, Shaffer, Natural Bridges when that time comes.

Not only are these oversized vehicles blight on the City, they are also a public health hazard (black water, trash, engine oil, etc), and proven to be a public safety issue (blocking sidewalks, limiting motorists field of view, forcing cyclists into the center of the roadway,etc).

Sincerely,
‐‐
Big Joe 77
Keepin' it Real
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.

30.43 1
Rosemary Balsley
From: brynne hoberg <[email protected]>
Sent: Saturday, March 25, 2023 4:32 PM
To: City Council
Subject: Agenda item #27 single space parking on David Way I am a long time resident of Oxford Way at the corner of David Way. Over the last few years, the neighbors around and on David Way, have experienced a large presence of oversized vehicles. Many of these have overstayed allowed parking limits, moved their overflow belongings into the street and sidewalks, leave piles of trash behind, are inconsiderately noisy, and are generally disrespectful of the neighborhood and our beautiful environment.

For these reasons, I urge you to support the proposed plan to restrict parking on David Way to single space parking.

Thank you
Brynne Hoberg

30.44 1
Rosemary Balsley
From: Val Leoffler <[email protected]>
Sent: Sunday, March 26, 2023 6:29 PM
To: City Council; Bonnie Bush
Cc: Val Leoffler
Subject: Resident of Oxford Way in favor of David Way parking striping Item #27 Dear Council Members,
I am a 50 year plus SC Westside resident, home and business owner on the Westside, living on Oxford Way adjacent to David Way.  I strongly support the proposal to create single space parking striping on David Way..this is so needed for public and neighborhood safety, access and responsibility. Please support this proposal for parking striping on David Way.

Thank you and thank you for your work for our community, Val
Val Leoffler

30.45 1
Rosemary Balsley
From: Masao Drexel <[email protected]>
Sent: Sunday, March 26, 2023 9:49 PM
To: City Council
Cc: Bonnie Bush
Subject: Please Vote to Install Single Space Markings on David Way - Agenda Item #27 for 3/28 Meeting Dear City Council and Mayor,
I am writing to ask that you please vote in favor of installing single space parking on David Way.

My family has lived on David way for close to 40 years. Part of my childhood took place here and now I am lucky enough to be raising two beautiful young children here. But the neighborhood is changing. These days our street is often filled with RVs, School Busses, camper trailers and other overnighting vehicles. We have had urine dumped on our street and along our fence line, graffiti on our sidewalk, people dumping grey water on the street, garbage dumped out of cars before driving away in the early morning, the sounds of generators, dogs barking ferociously as walkers and bikers pass… and the list goes on.

While I understand homeless and substance abuse are huge issues and multifactorial in nature I don’t think that our neighborhood streets should be the front lines of dealing with our unhoused communities. Safe parking programs with facilities like bathrooms, garbage collection, and connections with mental health and long term housing services should all be provided in an intentional way with locations that serve both our housed and unhoused communities as best a possible.

And it’s not only a homelessness issue. Many of the RVs we encounter here are fancy and quite expensive looking. This issue is really about behaviors. RVs and overnight campers should be in designated places. RV parks exist for a reason. They provide rules and accountability and they have proper facilities to deal with RVs, the noise they make, the size they are, and so on… Our neighborhood streets should not be turned into free, and unmanaged, RV parks.

I have spoken with many neighbors that live in the surrounding area and utilize David Way frequently and there is a great deal of community support for this change. While, unfortunately, this is not a unanimous choice I know this is very much supported by a majority of the neighborhood. We do not want RVs on our street.

The argument has been raised that there would be fewer parking spots with the proposed plan. I would counter that argument by saying when large RVs are parked for multiple days (sometime over a week straight) without moving there is a greater amount of parking taken up. And additionally some of the lost parking will be taken up by red curbs which will increase visibility at the corners making the street safer for kids, bikers, walkers and everyone… so the plan created by the Public Works department is a good one. And I hope you will vote to implement it.

I apologize for the long email but this issue is very important to my family and I so I have trouble condensing more than this.

Thank you for your consideration on this issue.

30.46 2
Best regards,
Masao Drexel
110 David Way

30.47 1
Rosemary Balsley
From: Kim Dean <[email protected]>
Sent: Sunday, March 26, 2023 10:04 PM
To: City Council
Subject: 3/28/2023 City Council Meeting: Striping of David Way My name is Kim Dean and I am a resident of the lower west side of Santa Cruz, specifically 110 David way.

Thank you City Council members for your time and consideration in the matter of parking striping on David Way.  I have lived here for 5 years with my spouse and 2 elementary school aged children.  As a resident I have witnessed the chronic abuse of parking on David Way and West Cliff.  Overnight vehicles park with impunity, often with outdated registration tags, parking in the opposite direction of traffic, dumping garbage and gray water onto our street and urinating and defecating in our yards.  Unfortunately the city does not have the bandwidth to keep up with all the requests for attention to parking issues.

I call vehicle abatement almost weekly to report vehicle(s) that are parked continuously beyond 72 hours. It has become a common street for chronic, long term recreational vehicle parking. Due to the lack of striping on David Way, poor parking decisions by a large vehicle sometimes monopolizes up to 3 parking spots.

I suspect that the corner of David Way and West Cliff is a particularly desirable parking spot due to the ocean views and the uninhabited lots at that corner.  However allowing large vehicles to remain unmoved for several continuous days, limits equitable parking and decreases coastal access.  I've seen vehicles get chalked and then the vehicle just moves a few feet and the clock is reset.  Due to the Coastal Commission, I have been unsuccessful in requesting metered parking or time limited parking, which would provide equitable turnover of parking spaces.

Additionally the striping of David way would also provide much needed restrictions on the width of a vehicle.

David Way is 36ft wide, curb to curb.  When large recreational vehicles park on both sides of the street, the driving and biking space is significantly reduced and thereby less safe.

I strongly urge city council to grant striping on David Way, striping which already exists on several other residential streets on the lower west side such as Stanton Blvd.  Thanks for your time and consideration.

Kim Dean
Sent from my iPad

30.48 1
Rosemary Balsley
From: Douglas Hellinger <[email protected]>
Sent: Monday, March 27, 2023 7:11 PM
To: City Council
Subject: Local resident opinion regarding upcoming City Council meeting item 27 - Appeal of Proposed Single Space Markings on David Way (PW)
Dear City Council Members,
I’ve been a resident of Santa Cruz for over 40 years.

I’m a Santa Cruz home owner and business owner and I live just a couple houses away from the intersection of Oxford and David Way.

I would like to reiterate that I'm strongly in favor of the striping proposal for David Way.  It positively addresses many important issues that I know you’re well aware of.

I was quite surprised that such an obviously constructive proposal would wind up in an appeal process.

I believe this stems from an incorrect analysis, albeit well‐intended, by a minority of our neighbors.

It is my understanding that they are under the mistaken belief that striping will reduce parking on David Way which will increase parking demands on Oxford Way.

While it is true that striping reduces the instantaneous number of available parking spaces, what really matters is expected number of available parking spots averaged over some reasonable time scale (e.g., daily) and the average number of people who are afforded ocean access from parking on David Way.  Anyone familiar with David Way parking behavior will surely agree that oversized vehicles have historically utilized an incredibly disproportionate amount of available parking on David Way, thereby limiting access for residents and visitors alike.

Striping only reduces parking when the behavior of all people parking is similar.  This is undeniably not the case for David Way.

The proposed single space markings will increase available parking and the number and diversity of people who have access to David Way.

Thankyou for your work and your consideration in this matter.

Sincerely,
DOUGLAS HELLINGER

30.49 1
Rosemary Balsley
From: Masao Drexel <[email protected]>
Sent: Tuesday, March 28, 2023 10:59 AM
To: City Council
Cc: Bonnie Bush; Addison Jacobs; Brynne Hoberg; Don Jacobs; Doug Hellinger; Val Leoffler; Olga de Santa Anna; Vickie and Rodney Maddocks; Lee Taiz; Lincoln Taiz; Nancy Steward; Deborah Elston; Laura Delaney; Kim Dean; Matt Starkey; Carol Polhamus
Subject: Delay to Single Space Parking on David Way
Attachments: Single Space Parking on David Way - compressed.pdf Dear Mayor and City Council Members,
I have been informed that the discussion regarding single space parking on David Way has been delayed and will be reviewed in a closed session at the next city council meeting. Because I had already prepared a presentation for today’s city council meeting I wanted to share the slides with you. The file is 10Mb so I'm not sure if it will go through but I hope it does. I have tried to add in text to explain the slides that had video content or that I was planning to speak about. If you have any questions please let me know.

Best Regards,
Masao Drexel
110 David Way

30.50 Overnight Campers on David
Way
Behaviors and Effects on The
Neighborhood

30.51 RV with Hose Connected to Dump Grey Water

30.52 30.53
Drummer playing loud music just outside my
backyard fence

30.54 Parking Filled by RVs
and Companion car

30.55 Person looking for water to drink tryies to use
our hose.

30.56 Sunday Morning 3/26

30.57 Monday Morning 3/27

30.58 Evening of Monday 3/27 on David Way – 3 RVs
total (one hidden in photo) 5 overnight vehicles…

30.59 Limited parking due to RVs

30.60 Limited visibility on corner due to RV

30.61 Overnighter urinating on
private property

30.62 RVs looking into yards
and home

30.63 Expensive RV enjoying
free beach front
parking

30.64 Expensive and “older”
RVs both taking
advantage of free
overnight parking

30.65 Entire section of David Way full with RVs /
Busses
One RV was labeled with “chool bus” on
the outside and a dog was left inside as
the owners (young male and female)
would use their black Subaru to drive
around during the day. The dog would
bark at all people passing by and once
excaped out into the street until a
neighbor was able to catch it and return
it to their vehicle.

The same couple would
also have frequent
domestic disputes on the
street yelling at one
another.

30.66 More Examples

30.67 RV and Companion Car staying for many days.

Mannequin chest seems provocative.

30.68 Dumped Urine and Fireplace inside
RV. Also smoking marijuana just
outside my fenceline. Both urine and
marijuana could be smelled inside our
living room

30.69 1
Rosemary Balsley
From: Lincoln Taiz <[email protected]>
Sent: Tuesday, March 28, 2023 11:06 AM
To: Masao Drexel
Cc: City Council; Bonnie Bush; Addison Jacobs; Brynne Hoberg; Don Jacobs; Doug Hellinger; Val Leoffler; Olga de Santa Anna; Vickie and Rodney Maddocks; Lee Taiz; Nancy Steward; Deborah Elston; Laura Delaney; Kim Dean; Matt Starkey; Carol Polhamus
Subject: Re: Delay to Single Space Parking on David Way Thanks for documenting this so well, Masao! The City  Council needs to see this, even though the meeting was cancelled!
Linc
On Tue, Mar 28, 2023 at 10:59 AM Masao Drexel <[email protected]> wrote:

Dear Mayor and City Council Members,
I have been informed that the discussion regarding single space parking on David Way has been delayed and will be reviewed in a closed session at the next city council meeting. Because I had already prepared a presentation for today’s city council meeting I wanted to share the slides with you. The file is 10Mb so I'm not sure if it will go through but I hope it does. I have tried to add in text to explain the slides that had video content or that I was planning to speak about. If you have any questions please let me know.

Best Regards,
Masao Drexel
110 David Way

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30.71 1
Rosemary Balsley
From: Masao Drexel <[email protected]>
Sent: Tuesday, March 28, 2023 1:38 PM
To: Carol Polhamus
Cc: City Council; Bonnie Bush; Addison Jacobs; Brynne Hoberg; Don Jacobs; Doug Hellinger; Val Leoffler; Olga de Santa Anna; Vickie and Rodney Maddocks; Lee Taiz; Lincoln Taiz; Nancy Steward; Deborah Elston; Laura Delaney; Kim Dean; Matt Starkey
Subject: Re: Delay to Single Space Parking on David Way Thank you Carol. I will definitely keep this and I'm happy to share the pictures / videos. > On Mar 28, 2023, at 1:33 PM, Carol Polhamus <[email protected]> wrote:
>
> Masao
> You did a great job of documenting some of the issues related to unregulated overnight camping on David Way.  Thank you for all the time you took to assemble this and all the preparation you did to present it to council.  Even though you weren't able to present it in person, I'm sure reading it will still impact them.  I'd also like to suggest you keep this to add to the Coastal Commission hearing on the OVO (which we are now hearing may be sometime in May).
> Thank you, again, for doing this.
> Carol
>
> Sent from my iPad
>
>> On Mar 28, 2023, at 10:59 AM, Masao Drexel <[email protected]> wrote:
>>
>> Dear Mayor and City Council Members,
>>
>> I have been informed that the discussion regarding single space parking on David Way has been delayed and will be reviewed in a closed session at the next city council meeting. Because I had already prepared a presentation for today’s city council meeting I wanted to share the slides with you. The file is 10Mb so I'm not sure if it will go through but I hope it does. I have tried to add in text to explain the slides that had video content or that I was planning to speak about. If you have any questions please let me know. >>
>> Best Regards,
>> Masao Drexel
>> 110 David Way
>>
>> <Single Space Parking on David Way ‐ compressed.pdf>

30.72 1
Rosemary Balsley
From: Masao Drexel <[email protected]>
Sent: Monday, May 22, 2023 9:00 AM
To: City Council; Fred Keeley; Bernie Escalante
Cc: Deborah Elston; Carol Polhamus; Nancy Steward; Matt Huffaker; Kim Dean; Lee Taiz; Addison Jacobs; Don Jacobs; Val Leoffler; Doug Hellinger; Brynne Hoberg; Vickie and Rodney Maddocks Subject: David Way is in need of OVO enforcement
Dear City Council Members, Mayor, and Chief Escalante,
I want to thank those of you that contributed to the OVO being passed by the CCC and ask when we can expect enforcement on David Way? We had four overnight vehicles last night. I’m fearful that David Way has become such a "known location” for overnight camping that it will be hard to change these behaviors. But enforcement will certainly be a step in the right direction. We eagerly await your help.

Thank you,
Masao Drexel
110 David Way

30.73 2

30.74 3

30.75 1
Rosemary Balsley
From: Lee Taiz <[email protected]>
Sent: Monday, May 22, 2023 10:58 AM
To: City Council
Cc: Bernie Escalante
Subject: Overnight/long term camping on David Way
I greatly appreciate all of you who helped to pass the Oversize Vehicle long term parking ban.

It’s disappointing to see that it is not being enforced.  David Way is still the campground of choice for  OV vehicles that stay overnight and then beyond, making parking for other cars impossible and degrading the neighborhood in other ways.  Without enforcement, the law will mean nothing. In order to convince the perpetual , ever‐returning, long‐term parkers  that this is unacceptable and illegal , strict enforcement is essential.  Our street is a well‐known destination for perpetual, repeat, long‐term  parking, and those who are in this loop will need to be convinced that enforcement will happen.

Lee Taiz
328 Oxford Way
Santa Cruz, CA 95060

30.76 2

30.77 City Council

AGENDA REPORT
DATE: 05/31/2023
AGENDA OF: 06/27/2023
DEPARTMENT: City Manager
SUBJECT: Five-Year Strategic Plan (CN)
RECOMMENDATION: Motion to provide feedback for the first draft of City of Santa Cruz’s five-year strategic plan.

BACKGROUND: In late summer of 2022, the City issued a request for quotes to vendors to help develop and update the City's strategic plan (Strategic Plan). In October 2022, the City selected Baker Tilly. With a time horizon of Fiscal Year 2024 through FY 2029, the Strategic Plan focused on engaging with the Santa Cruz City Council, City staff, and community members to revisit and discuss the vision, focus areas, and strategies for the future. The development process was divided into two parts: putting together an environmental scan and strategic planning.

The environmental scan aimed to highlight local trends to inform the discussion of potential focus areas and key strategies for the City over the next five years. In addition, the data helped strategic plan participants examine what’s happening within the community and better anticipate the opportunities and challenges that lie ahead.

The other strategic planning components included 275 community survey responses, 13 director survey responses, six Council interviews, historical research, past media stories, and two workshops.

DISCUSSION: On April 18, 2023, the City hosted a Council study session and workshop on the Strategic Plan. As a result, draft vision, focus areas, and strategies associated with each focus area were developed. All of this information is compiled into the attached "City of Santa Cruz Strategic Plan" draft document. Highlights include:

Vision Statement
A vibrant, healthy, and resilient community for all. Find your joy in Santa Cruz.

Focus Areas:
 Fiscal Sustainability and Transparency
 Strong Business Communities and a Vibrant Downtown
 Housing
 Homelessness Response

31.1  Public Safety and Community Well-Being
 Natural and Built Infrastructure
 Thriving Organization
FISCAL IMPACT: None.

Prepared By:

Emeline Nguyen
Principal Management
Analyst
Submitted By:

Laura Schmidt
Assistant City Manager
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. City of Santa Cruz Draft Strategic Plan.PDF

31.2 CITY of SANTA CRUZ

STRATEGIC PLAN
CITY of SANTA CRUZ

STRATEGIC PLAN

31.3 City Councilmembers
• Mayor Fred Keeley
• Vice Mayor Renee Golder
• Councilmember Sandy Brown
• Councilmember Sonja Brunner
• Councilmember Shebreh Kalantari-Johnson
•
•
Leadership Team Members
• Matt Huffaker, City Manager
• Laura Schmidt, Assistant City Manager
• Lisa Murphy, Deputy City Manager
• Bonnie Bush, City Clerk
• Lee Butler, Planning and Community Development Director • Elizabeth Cabell, Finance Director
• Anthony Condotti, City Attorney
• Sara DeLeon, Chief People Officer
• Tony Elliot, Director of Parks and Recreation
• Bernie Escalante, Police Chief
• Bonnie Lipscomb, Economic Development and Housing Director • Rosemary Menard, Water Director
• Ken Morgan, Director of Information Technology
• Nathan Nguyen, Director of Public Works
• Robert Oatey, Fire Chief
• Yolande Wilburn, Library Director
Creating a vibrant, healthy, and resilient community for all is more than a simple statement—it is the vision we hold dear for Santa Cruz. We recognize that bringing this vision to life necessitates thorough planning and conscious policy direction. It requires active involvement from our community, collaboration with our partners, and the dedication of our staff to turn vision into meaningful action.

Your City’s elected leadership is fully committed to Santa Cruz's Fiscal Year 2024-2029 Strategic Plan, which centers around the priorities identified by our community. The Strategic Plan serves as our compass, guiding us towards a City where everyone can find their joy. It empowers us to take meaningful steps that enhance the vibrancy of Santa Cruz, promote the well-being of our residents, and ensures our resiliency.

I look forward to working with you, in community and in service, as we realize our plan together.

With great enthusiasm and anticipation for the journey ahead, I am proud to share our five-year Strategic Plan. This ambitious plan is the culmination of extensive collaboration, incorporating guidance from the City Council, insights from the community, and valuable feedback from our dedicated leadership team and City staff.

Our focus areas highlight the pillars that will shape our collective success - from fiscal sustainability and transparency to a thriving organization - together we will make this vision a reality.

I extend my heartfelt gratitude to everyone who contributed to this important initiative. Your guidance, input, and feedback have been critical to our success. Collectively, we will transform this vision into a reality, creating a Santa Cruz where all residents can thrive.

31.4 • The vision
• Focus areas
• Goal statements
• Strategies
• A workplan
The Strategic Plan is a living document, featuring a framework that balances the needs of the community and the City’s resource capacity.

A citywide Strategic Plan is fundamental to successful work planning. It is a policy document that reflects the policy priorities of the City Council. It informs budgeting and annual staff work plans. After adoption, staff integrates the policy focus areas into its operations and workplans. Staff also reports back regularly to Council on progress.

31.5 • Council Interviews.
• Department Director Input.
• Community Survey.
• Environmental Scan.
• Strategic Planning Workshop.

City Council Community

31.6 THREATS
•
community
•
•
• Lawsuits
• Mental health and substance abuse
crises
•
•
or unclean

CHALLENGES
•
•
•
•
•
•
•
•
•
•

STRENGTHS
•
•
•
•
•
•
•
•
•

OPPORTUNITIES
•
space
•
•
•
•
low- and moderate-income
•
•
projects
•
,

31.7 FIND YOUR
in

SANTA CRUZ

31.8 Fiscal Sustainability and Transparency
Housing
Homelessness Response
Public Safety and Community Well-Being
Natural and Built Infrastructure

31.9 Fiscal Sustainability and Transparency
• Identify and adopt short- and long-term service priorities and fund them within available resources
• Evaluate cost recovery levels and identify fees that need to be updated • Leverage grant funding and advocate for resources at the state and federal levels • Identify creative and expanded revenue approaches that provide sucient resources and facilities to deliver services and programs that re
ect the uniqueness of Santa Cruz
• Develop
nancing strategies for capital investments and deferred infrastructure needs as identi
ed in the long-range
nancial plan
• Create community participation opportunities and training to increase understanding of the City’s
nancial standing and transparent
scal decision making
• Modernize
nancial management software to streamline and automate the City’s processes, help identify patterns and data trends, and improve accuracy

31.10 Downtown
• Support and expand Santa Cruz’s diverse and robust businesses • Promote Downtown as a safe, youth- and family-friendly center for commerce, housing, and transportation
• Implement the Downtown Plan Expansion, including a permanent arena for the Santa Cruz Warriors
• Grow events and cultural activities in the downtown, wharf and other commercial areas (i.e., midtown, westside, lower Seabright, Harvey West industrial area) to attract residents and visitors
• Invest in public and green spaces to create a welcoming, safe and attractive place to spend time
• Activate City programs and other e
orts to enhance and enliven Downtown, including
along the river, and other commercial areas (for example, placemaking attractions like pop-ups, outdoor dining, public art, beauti
cation programs)

31.11 Housing
• Implement policies and programs that promote fair housing and equitable access to housing opportunities
• Certify and implement the Housing Element to increase housing production and enable increased funding eligibility
• Support housing production for permanent supportive housing and low-, very low-, and extremely-low income housing
• Ensure development is adequately balanced with increasing demand on city services • Support diversity in housing types and a
ordability levels to accommodate present and
future housing needs of Santa Cruz residents
• Leverage partnerships, government resources, and private nancing to create a
ordable
and transitional housing projects in the community

31.12 Homelessness Response
• Reduce the presence and social and environmental impacts of encampments in the City • Seek funding for capital investment for homelessness response • Contribute to the development of temporary shelter and interim housing in a manner that supports rehousing people
• Collaborate with our community partners to create a regional approach to homelessness
• Identify and leverage existing county resources and funding to connect individuals with resources
• Provide services for people at risk of eviction to prevent homelessness • Provide outreach services for people living outdoors and in vehicles so they can be connected to housing and support services
• Advocate with the state and federal government for improved mental health and substance use disorder support
• Maintain and update the Homelessness Response Action Plan, with speci c focus on
developing service delivery and accountability metrics

31.13 Public Safety and Community Well-Being
Provide public safety services that support well-being and healthy communities.
• Evaluate and potentially establish an Integrated Health Response Team for the City • Conduct a standards of coverage study for Fire to identify issues and needs • Determine feasibility and funding of a regional public safety training center • Create opportunities for pro-social youth activities
• Collaborate with stakeholders and allied agencies to
nd areas for increased alignment
and accountability
• Identify opportunities for
re shared services and facilities with neighboring agencies • Evaluate opportunities to utilize new technology, including replacement of aging radio/communication infrastructure, to enhance public safety e ectiveness and
eciency
• Seek community input to better de
ne an updated view of public safety

31.14 Natural and Built Infrastructure
• Address deferred maintenance of critical infrastructure (e.g., water pipes, wharf, streets) • Invest in technologies to preserve, protect, and enhance current and future infrastructure
• Maintain and further develop a skilled and trained workforce that can plan, develop, implement and operate climate adapted infrastructure projects, facilities and community assets
• Improve public transportation infrastructure to increase equitable access to sustainable travel options
• Identify and prioritize needed capital investments to support climate adaptation and achieve sustainability goals
• Continue aggressively identifying and pursuing grant, public-private, and low-interest loan
nancing programs, including becoming educated on how to best plan and structure projects to be grant-eligible

31.15 • Foster a positive workplace culture where all employees are valued, included, listened to, and supported
• Increase employee engagement and recognition to ensure employees are productive and feel connected
• Address recruitment and retention challenges
• Create opportunities for training and professional growth for employees at all levels • Collaborate with regional agencies (Cabrillo College, Santa Cruz City Schools, etc.) and employers to develop a more direct workforce development and recruitment pipeline for the City
• Continuously improve and modernize City service delivery • Drive diversity, equity, and inclusion e
orts to strengthen sense of belonging among
City sta

• Invest in tools, policies, and training to prioritize sta safety

31.16 • This Strategic Plan is designed to guide the work and future of the City of Santa Cruz. The plan articulates the vision for the City and establishes a set of focus areas and strategies to guide the work of the City of Santa Cruz over the next several years. • An accompanying bi-annual strategic plan status will report on progress related to the focus areas.
• The Strategic Plan re
ects the guidance and input of the City Council, results of a community survey, and feedback from City executive sta
and managers.
• Thank you to everyone who contributed to this important initiative and everyone who will help make the vision a reality.

31.17 31.18
City Council

AGENDA REPORT
DATE: 05/31/2023
AGENDA OF: 06/27/2023
DEPARTMENT: City Manager
SUBJECT: 2022 Commission for the Prevention of Violence Against Women (CPVAW) Annual Report (CM)
RECOMMENDATION: Receive the 2022 Commission for the Prevention of Violence Against Women (CPVAW) Annual Report.

BACKGROUND: The Commission for the Prevention of Violence Against Women (CPVAW) was established by Ordinance No. 81-29. According to the ordinance, Section 5(f) states: “The Commission shall submit annually, and the City Council review and act upon a report documenting, in detail, City, community, and police efforts to carry out the purposes of this ordinance.”
In the past, annual reports to the City Council varied and included CPVAW’s work, recommendations to the City Council on efforts to reduce and prevent sexual assaults and domestic violence, data trends, accomplishments, program/event offerings, a listing of partners, and future priorities.

Past reports covered a bi- or tri-annual periods, and as of CPVAW’s February 1, 2023 meeting, the committee members agreed to return to an annual basis.

DISCUSSION: The 2022 CPVAW Annual Report outlines the members’ work to address violence against women in the community. The issues of sexual assault and domestic violence are the primary focus of the programs. Details are outlined in the attachment (2022 CPVAW Annual Report). If there are questions or comments, the CPVAW Commissioners encourage members of the public to attend their regularly scheduled meetings on the first Wednesday of February, March, May, August, September, and November at 6:30 pm in City Council Chambers.

FISCAL IMPACT: None.

Submitted By:

Danielle Long
Chair
ATTACHMENTS:

1. 2022 CPVAW ANNUAL REPORT.PDF

32.1 Dear Mayor Keeley and Councilmembers:

This report outlines a summary of key accomplishments and a more detailed narrative report of the efforts in 2022 of the Commission for the Prevention of Violence Against Women (CPVAW) of the City of Santa Cruz.

Summary of Key Accomplishments
• Scheduled eight (8) meetings to discuss priorities.
• Advanced the mission by collaborating with local stakeholders and law enforcement to ensure best practices to respond to and prosecute violent crimes against women. • Hosted a three-day event from October 18-20 to mark Domestic Violence Awareness Month by engaging the City of Santa Cruz in a film, sign-making, speakers, poets, and music to inform the public of the many levels of violence prevention and connecting community resources to the public.
• Created different themed Public Service Announcements (PSAs) that are shared across various networks to bring awareness of the issues and open dialogue in our community around healthy and positive sex education, the importance of reporting sexual assault, the devastating harm of intimate partner violence, and how to access support.

Narrative Report
In 2022, CPVAW had seven (7) members appointed by the City Council. Those Commissioners included Chair Dena Loijos, Vice Chair Danielle Long, Commissioner Ann Simonton, Karen Madura, Rachel Kippen, Brandon Bollinger, and Krissie Olsen. CPVAW met via Zoom on January 13, 2022, March 2, 2022, May 4, 2022, June 29, 2022, August 3, 2022, September 7, 2022, and November 2, 2022. Additionally, the members convened for a Special Meeting on May 7, 2022, to discuss projects, goals, and work plan with the facilitator, Nicole Lezin, of Cole Communications.

The mission of CPVAW is to collaborate with local stakeholder partners and law enforcement to ensure best practices to respond to and prosecute violent crimes against women. Therefore, this year, CPVAW prioritized collaborating with various stakeholders, new community groups, organizations, and community leaders, as well as increasing visibility through social media and CPVAW's website to serve as a resource and hub for community members. These collaborations and focus on increased visibility were prioritized with a collective vision in mind: to prevent sexual assault, sexual harassment, and intimate partner violence in the City of Santa Cruz.

A significant event that brought together the community after several years of the pandemic making it difficult to convene in person was the events held during Domestic Violence Awareness Month on October 18-20. The series of events started with a premiere screening at the Del Mar Theatre Landmark of the powerful documentary titled “My name is Andrea,'' which

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sets out to show the life of feminist activist, scholar, and public figure Andrea Dworkin, the impacts of patriarchy and discrimination that women face, and the important collective work in combating those social and cultural oppressive forces. Dworkin’s work drew connections between racism, classism, and sexual assault. There was a compelling discussion amongst those in attendance, a statement from CPVAW, and Mayoral Declaration from former Mayor Brunner.

There were over 125 community members present and tabling with resources from Walnut Avenue Family & Women's Center and Monarch Services.

A sign-making event was held at the Santa Cruz Museum of Art & History (MAH) following the documentary screening. Space was available for community members to come together, make signs supporting sexual violence, and hold space to collectively dream and share ideas about a world and community free of rape, sexual harassment, and femicide. Community members across Santa Cruz, staff at the MAH, CPVAW Commissioners, and members of the UCSC’s The Womxn’s Center were in attendance.

Finally, CPVAW hosted a rally and a march to close out the three-day event during Domestic Violence Awareness Month at Santa Cruz County Courthouse. It was the first community event since the pandemic to mark 41 years of CPVAW. There was a fantastic lineup of speakers, including members of the community, jazz singer Tammi Brown, UCSC Professor Emeritus Donna Haraway, UCSC American Indian Resource Center Director Angel Riotutar, UCSC Cantu Queer Center Director Delfin W. Bautista, authors, poets, community activists, and City Councilmember Kalantari-Johnson. Music was led by the choral group Yalalati directed by Heather Houston. Despite the cold weather, CPVAW marched collectively, recorded the event, and posted it on YouTube for members who could not participate and view it at their convenience. One speaker Bhavananda Lodkey wrote about her experience speaking, and the history of the CPVAW poster “Imagine a Violence-Free World” was documented in the newspaper The Network in the issue Feb/March 2023.

Moreover, CPVAW worked to increase public information surrounding current trends in the prevention of sexual violence by distributing educational and preventative messages that were printed on coasters and posters and distributed across the City at frequented bars and restaurants, as well as collaborating with Gadgetbox to produce three (3) 20-second spots that highlighted:

1. How harm and abuse start with jealousy and control;

2. How Intimate Partner Violence (IPV) can quickly escalate into physical violence over simple things like eating dinner;

3. How IPV can alter the lives of children who witness violence in the home and how threats can lead to murder.

Two (2) other one-minute PSAs were created. The first was coordinated with SANE, which trains all the local nurses, and offers a comprehensive, free medical exam at no cost for anyone sexually assaulted. The spot encourages victims to reach out and report with or without the involvement of police or having to report. The second featured a father and son talking about sex and the many resources online that share scripts, so parents don’t have to reinvent the wheel.

Their job is to become a trusted ally above all, and if they find violent porn that their child has

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watched, do not panic, never shame or blame the child and talk about it only when you are both ready and willing.

Despite the many challenges of the pandemic, the backsliding of years of progress through the overturning of Roe v. Wade, and the continued increase of domestic violence that the community faced during the pandemic, CPVAW is proud to serve the Santa Cruz community and City Council by continuing to work towards its collective vision in ending sexual assault, sexual harassment, and domestic violence through prevention, educational programs, and public policy.

Other priorities include:
• Make ending violence against women the highest priority in the City of Santa Cruz; • Ensure collaboration with other public and private agencies to support existing programs and support the development of new programs as needed;
• Facilitate meaningful citizen participation in the work of the Commission and continue working with local organizations and law enforcement to develop strategies for the successful prosecution and conviction of the crimes of violence against women.

CPVAW would like to thank the City of Santa Cruz and the City Council for their support and continued prioritization of working to prevent sexual violence in the community.

Sincerely,
Commission for the Prevention of Violence Against Women:

Chair Danielle Long
Vice Chair Ann Simonton
Commissioner Anissa Novak
Commissioner Brandon Bollinger
Commissioner Gabriela Trigueiro
Commissioner Ilene Feinman
Commissioner Karen Madura

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