CITY OF SANTA CRUZ
809 Center Street
Santa Cruz, California 95060
CITY COUNCIL AGENDA
Regular Meeting – August 22, 2023
2:45 P.M. CLOSED SESSION, ZOOM/COURTYARD CONFERENCE ROOM 3:00 P.M. CONSENT, GENERAL BUSINESS AND ORAL COMMUNICATIONS,
ZOOM/COUNCIL CHAMBERS
The meeting may be viewed remotely, using any of the following sources:
Click on Zoom link (no time delay): https://zoom.us/j/94684401344 Online at http://www.cityofsantacruz.com/government/city-council/council-meetings Online at Watch – Community Television of Santa Cruz County Comcast Channel 25
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Enter the meeting ID number: 946 8440 1344
When prompted for a Participant ID, press #.
Press *9 on your phone to “raise your hand” when the Mayor calls for public comment. It will be your turn to speak when the Mayor calls on you. Press *6 to unmute yourself. The timer will then be set.
Correspondence to be included in the agenda packet must be received by 5:00 pm on Monday, August 21st
PLEASE NOTE:
Council may take a break(s) as needed.
Requests for extra speaking time on items other than Oral Communications must be made by 5:00 p.m. on Sunday, August 20th by emailing the Mayor and the City Clerk.
Approval will be confirmed via email.
[email protected] [email protected]
August 22, 2023 City Council 2
The City of Santa Cruz does not discriminate against persons with disabilities. Out of consideration for people with chemical sensitivities we ask that you attend fragrance free. Upon request, the agenda can be provided in a format to accommodate special needs. Additionally, if you wish to attend this public meeting and will require assistance such as an interpreter for American Sign Language, Spanish, or other special equipment, please call the City Clerk’s Department at 420-5030 at least five days in advance so that we can arrange for such special assistance, or email [email protected]. The CalRelay system number: 1-800-735-2922.
Si desea asistir a esta reunión pública y necesita ayuda - como un intérprete de lenguaje de señas americano, español u otro equipo especial - favor de llamar al Departamento de la Secretaría de la Ciudad al 420-5030 al menos cinco días antes para que podamos coordinar dicha asistencia especial o envié un correo electrónico a [email protected]. El número del sistema Cal-Relay es: 1-800-735-2922.
Agenda and Agenda Packet Materials: The City Council agenda and the complete agenda packet containing public records, which are not exempt from disclosure pursuant to the California Public Records Act, are available for review on the City’s website:
www.cityofsantacruz.com/government/city-council-meetings and at the Office of the City Clerk located at 809 Center Street, Room 9, Santa Cruz, California, during normal business hours.
Agenda Materials Submitted after Publication of the Agenda Packet: Pursuant to Government Code §54957.5, public records related to an open session agenda item submitted after distribution of the agenda packet are available at the same time they are distributed or made available to the legislative body on the City’s website at: www.cityofsantacruz.com/government/city-councilmeetings and are also available for public inspection at the Office of the City Clerk, 809 Center Street Room 8, Santa Cruz, California, during normal business hours, and at the Council meeting.
Need more information? Contact the City Clerk’s office at 831-420-5030.
Closed Session
2:45 PM
1. Conference With Legal Counsel – Liability Claims (Government Code §54956.95)
1) Claimant: Cari McCormick
2) Claimant: Nancy Ogle
3) Claimant: Afni
Claims against the City of Santa Cruz
August 22, 2023 City Council 3
3:00 PM
Call to Order
Roll Call
Presentation
2. Proclamation Declaring August 22, 2023 as Downtown Ambassadors Day Presiding Officer's Announcements
Statements of Disqualification
Additions and Deletions
City Attorney Report on Closed Session
Council Meeting Calendar
3. The City Council will review the meeting calendar attached to the agenda and revise it as necessary.
Consent Agenda
4. Resolution Extending the Emergency Declaration in Connection with the December 2022 and January 2023 Winter Storms (CA/CM) Resolution extending by sixty days the Local Emergency Declaration in connection with the December 2022 and January 2023 winter storms.
5. Minutes of the August 8, 2023 City Council Meeting (CC) Motion to approve as submitted.
6. Minutes of the August 15, 2023 City Council Study Session (CC) Motion to approve as submitted.
August 22, 2023 City Council 4
Consent Agenda (continued)
7. Update of Council Policy 6.5 (City Council Agenda - Order of Business),
6.6 (City Council Meetings - Oral Communications), and 6.7 (Lengthy Reports Distributed to Council), and the Councilmembers' Handbook (CC)
Resolution updating Council Policies 6.5 and 6.6, and the Councilmembers' Handbook, to revise the timing for Oral Communications, as well as Council Policy 6.7 to further explain and define the policy.
8. Purchase Price Increase of a 2027 Road Rescue Type I Ultramedic Ambulance(s) on a Freightliner M2-106, 4 x 2, Diesel Powered Two Door Standard Cab Chassis - Budget Adjustment (FD)
Motion to:
1) Approve the purchase price increase of a 2027 Road Rescue Type I Ultramedic Ambulance(s) on a Freightliner M2-106, 4 x 2, Diesel Powered Two Door Standard Cab Chassis in the amount of the original cost of $375,000 (from approved Capital Investment Program - CIP - project c212203) to the current cost of $455,150, which is an increase of $80,150 above the previously approved budget amount; and 2) Adopt a resolution amending the FY 2024 budget to transfer $45,000 from the City of Santa Cruz Fire Department project c212304 and $35,150 from Fire's current operating budget to FY 2024 CIP project number c212203 to cover the aforementioned total increase cost of $80,150.
9. Purchase Price Increase of One (1) Pierce Manufacturing, Inc. 107’ Enforcer Tractor Drawn Aerial Ladder Truck - Budget Adjustment (FD) Motion to:
1) Approve the purchase price increase of a One (1) Pierce Manufacturing, Inc. 107’ Enforcer Tractor Drawn Aerial Ladder Truck from the original cost of $1,500,000 (from approved Capital Investment Program - CIP - project c212305) to the current cost of $1,782,080, which is an increase of $282,080 above the previously approved budget amount; and
2) Adopt a resolution amending the FY 2024 budget to transfer $282,080 from the City of Santa Cruz General Fund to FY 2024 CIP project number c212305 to cover the aforementioned cost increase.
August 22, 2023 City Council 5
Consent Agenda (continued)
10. Liability Claims Filed Against the City of Santa Cruz (FN) Motion to reject the liability claims of 1) Cari McCormick, 2) Nancy Ogle; and to return as late claim of 3) Afni, based on staff recommendation.
11. Award Agreement for Municipal Financial Advisory Services (FN) Motion to:
1) Award agreement for Municipal Financial Advisory Services to NHA Advisors LLC (San Rafael, CA) for a five-year initial contract period with five optional one-year renewals; and
2) Authorize the City Manager, or designee, to execute the agreement and any amendments within the approved operating budget, in a form approved by the City Attorney.
12. Downtown Recovery – Phase I-IV – Authorization to Advertise for Bids and Award Contracts (PR)
Motion to authorize staff to advertise for bids and award contracts to provide new waste and recycling receptacles, provide new benches, and paint existing site furnishings to carry out the Downtown Recovery – Phase I-IV project (c302312). The City Manager is hereby authorized and directed to execute the contracts in forms approved by the City Attorney and as authorized by Resolution No. NS-27,563. The Parks and Recreation Director, Economic Development and Housing Director, and Public Works Director are authorized to execute change orders within approved budgets.
13. San Lorenzo River Levee FEMA Accreditation Burrowing Rodent Mitigation Project – Phase 2 (c402112) – Notice of Completion (PW) Motion to accept the work of Pacifico Construction (Dos Palos, CA) as completed per the specifications and authorize the filing of the Notice of Completion for San Lorenzo River Levee FEMA Accreditation Burrowing Rodent Mitigation Project – Phase 2 (c402112).
August 22, 2023 City Council 6
Consent Agenda (continued)
14. West Cliff Drive Bethany Curve Culvert (c402407) – Approval of Plans and Specifications, Authorization to Advertise for Bids and Award Contract, and Authorize Professional Service Agreement for Design and Construction Support Services, and Budget Adjustment (PW) Motion to:
1) Approve the plans and specifications for the West Cliff Drive Bethany Curve Culvert Project (c402407), authorize staff to advertise for bids, and award the contract. The City Manager is hereby authorized and directed to execute an agreement in a form approved by the City Attorney. The Director of Public Works is authorized to execute change orders within the approved project budget; and
2) Approve and authorize the City Manager to execute a Professional Service Agreement with Mesiti-Miller Engineering (Santa Cruz, CA) for designing the West Cliff Drive Bethany Curve Project (c402407), in a form approved by the City Attorney. The Director of Public Works is authorized to execute contract amendments within the approved project budget; and
3) Adopt a resolution amending the FY 2024 budget and appropriate $300,000 from the General Fund and amending the Public Works Capital Investment Program budget in c402407.
15. Purchase of Two Refuse Trucks (PW)
Motion authorizing the purchase of side loader and roll-off vehicles from TEC of California (Oakland, CA) in the amount of $690,000.00.
16. Transfer within the Water Department’s Capital Investment Program for Fiscal Year 2023 Water Program Administration Expenses – Budget Adjustment (WT)
Resolution amending the Fiscal Year 2023 (FY 2023) budget by transferring $1,591,209 from the Water Department’s Capital Investment Program (CIP) Project c701901, Water Program Administration, to various other Water Department CIP projects for the purpose of allocating actual program administration expenses to active Water Program CIP projects.
End Consent Agenda
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General Business
17. Regional Early Action Planning (REAP) 2.0 Regional Funding Grant Application for Promoting Inclusive Residential Infill Development through Objective Standards for Properties with R-1 Single Family Residence Zoning (PL)
Resolution authorizing staff to apply for State of California REAP 2.0 competitive funding in the amount of $750,000 to plan for more inclusive residential infill housing options in neighborhoods.
18. State of Child & Youth Well-Being Report 2022/2023 (CM) Accept the State of Child & Youth Well-Being report for 2023.
Oral Communications Announcement – Members of the public may address Council on matters not on the agenda, but within the jurisdiction of the Council. 30 minutes is allocated for Oral Communications. No extra time for groups will be granted.
Oral Communications
Adjournment
August 22, 2023 City Council 8
INFORMATION ITEMS PREVIOUSLY DISTRIBUTED TO CITY COUNCILMEMBERS ADDENDUM TO CITY COUNCIL AGENDA – AUGUST 22, 2023
19. Library: Incident Report – Santa Cruz Public Library 4th Quarter Fiscal Year 2022-2023 - 8/2/23 (LBFYI 015)
MAYOR'S PROCLAMATIONS
ADDENDUM TO CITY COUNCIL AGENDA – AUGUST 22, 2023
20. Proclaiming August 22, 2023 as “Downtown Ambassadors Day” and encouraging all citizens to join in expressing heartfelt appreciation to the Downtown Ambassadors Team for their hard work and dedication to help create a safe, clean, and welcoming environment for everyone who lives, works in, or visits Downtown Santa Cruz.
Advisory Body Appointments
The following positions are vacant. Council will make the appointments at a future meeting. The Water Commission vacancies are scheduled to be filled at the September 12, 2023 City Council meeting. The deadline to submit an application to serve on the Water Commission is Wednesday, September 6, 2023.
County Latino Affairs Commission One opening – at-large nomination Sister Cities Committee Three openings – at-large nominations Water Commission Two openings – One at-large nomination, and one opening to be appointed by Councilmember
Newsome.
August 22, 2023 City Council 9
Public Hearing
If, in the future, you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing.
Any person seeking to challenge a City Council decision made as a result of a proceeding in which, by law, a hearing is required to be given, evidence is required to be taken, and the discretion in the determination of facts is vested in the City Council, shall be required to commence that action either 60 days or 90 days following the date on which the decision becomes final as provided in Code of Civil Procedure Section 1094.6 Please refer to code of Civil Procedure 1094.6 to determine how to calculate when a decision becomes “final.” The 60-day rule applies to all public hearings conducted pursuant to the City’s Zoning Ordinance, Title 24, Santa Cruz Municipal Code. The 90-day rule applies to all other public hearings.
City Council Agenda Legislative History Addendum
No information was submitted.
City staff is responsible for providing the City Clerk with such documentation and information for the Legislative History Addendum. The information will be on file in the City Clerk’s Department.
The Addendum is a listing of information specific to City Council business, but which does not appear on a Council meeting agenda. Such entities would include, but not be limited to: Court decisions, Coastal Commission Appeals of City Council actions, Closed Session Agreements/Settlements, which are public record, Association of Monterey Bay Area Governments, Local Agency Formation Commission.