CITY OF SANTA CRUZ
809 Center Street
Santa Cruz, California 95060
CITY COUNCIL AGENDA
Regular Meeting - December 10, 2024
Updated December 9, 2024 - Items 19 and 29
11:00 A.M. CLOSED SESSION, ZOOM/COURTYARD CONFERENCE ROOM 12:30 P.M. ORAL COMMUNICATIONS, CONSENT, CONSENT PUBLIC HEARINGS, AND
PUBLIC HEARINGS, ZOOM/COUNCIL CHAMBERS
6:00 P.M. PRESENTATIONS, ZOOM/COUNCIL CHAMBERS
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Correspondence to be included in the agenda packet must be received by 5:00 pm on Monday, December 9th
PLEASE NOTE:
Council may take a break(s) as needed.
Requests for extra speaking time on items other than Oral Communications must be made by 5:00 p.m. on Sunday, February 26th by emailing the Mayor and the City Clerk.
Approval will be confirmed via email.
[email protected] [email protected]
December 10, 2024 City Council 2
The City of Santa Cruz does not discriminate against persons with disabilities. Out of consideration for people with chemical sensitivities we ask that you attend fragrance free. Upon request, the agenda can be provided in a format to accommodate special needs. Additionally, if you wish to attend this public meeting and will require assistance such as an interpreter for American Sign Language, Spanish, or other special equipment, please call the City Clerk’s Department at 420-5030 at least five days in advance so that we can arrange for such special assistance, or email [email protected]. The CalRelay system number: 1-800-735-2922.
Si desea asistir a esta reunión pública y necesita ayuda - como un intérprete de lenguaje de señas americano, español u otro equipo especial - favor de llamar al Departamento de la Secretaría de la Ciudad al 420-5030 al menos cinco días antes para que podamos coordinar dicha asistencia especial o envié un correo electrónico a [email protected]. El número del sistema Cal-Relay es: 1-800-735-2922.
Agenda and Agenda Packet Materials: The City Council agenda and the complete agenda packet containing public records, which are not exempt from disclosure pursuant to the California Public Records Act, are available for review on the City’s website:
www.cityofsantacruz.com/government/city-council-meetings and at the Office of the City Clerk located at 809 Center Street, Room 8, Santa Cruz, California, during normal business hours.
Agenda Materials Submitted after Publication of the Agenda Packet: Pursuant to Government Code §54957.5, public records related to an open session agenda item submitted after distribution of the agenda packet are available at the same time they are distributed or made available to the legislative body on the City’s website at: www.cityofsantacruz.com/government/city-councilmeetings and are also available for public inspection at the Office of the City Clerk, 809 Center Street Room 8, Santa Cruz, California, during normal business hours, and at the Council meeting.
Need more information? Contact the City Clerk’s office at 831-420-5030.
Closed Session
11:00 AM
Statements of Disqualification
Closed Session
1. Conference with Legal Counsel – Liability Claims (Government Code §54956.95)
Claimant: Morgan Thomas Maher
Claim against the City of Santa Cruz
2. Public Employee Performance Evaluation/Conference with Labor Negotiators (Government Code §54957, §54957.6)
Unrepresented employee: City Manager
Agency designated representative: City Attorney
December 10, 2024 City Council 3
Closed Session (continued)
3. Conference with Legal Counsel - Existing Litigation (Government Code §54956.9(d)(1))
1) GVC St. George, LLC v. City of Santa Cruz
(United States District Court Case No. CV-07695-BLF)
2) Regents of the University of California, et al. v. City of Santa Cruz (Santa Cruz County Superior Court Case No. 20CV02152)
4. Conference with Legal Counsel - Anticipated Litigation (Government Code §54956.9(d)(2))
Significant exposure to litigation (one potential case to be discussed) December 10, 2024 City Council 4
City Council
12:30 PM
Call to Order
Roll Call
Oral Communications Announcement – Members of the public may address Council on matters not on the agenda, but within the jurisdiction of the Council. 30 minutes is allocated for Oral Communications. No extra time for groups will be granted.
Oral Communications
Presiding Officer's Announcements
Statements of Disqualification
Additions and Deletions
City Attorney Report on Closed Session
Council Meeting Calendar
5. The City Council will review the meeting calendar attached to the agenda and revise it as necessary.
Consent Agenda
6. Resolution Amending and Updating the City's Bail Schedule (CA) Motion to adopt a resolution adopting an updated bail schedule and directing staff to forward the updated bail schedule to the Santa Cruz County Superior Court.
December 10, 2024 City Council 5
Consent Agenda (continued)
7. Resolution Extending by Sixty Days the Emergency Declarations in Connection with the 2022/2023 Winter Storms and 2023/2024 Winter Storms (CA/CM)
Motion to adopt a resolution extending the Local Emergency Declarations by sixty days in connection with the 2022/2023 and 2023/2024 winter storms.
8. Minutes of the November 19, 2024 City Council Meeting (CC) Motion to approve as submitted.
9. Citywide Records Retention Schedule Update (CC)
Motion to adopt a resolution updating the Citywide Records Retention Schedule, and rescinding Resolution No. NS-29,305.
10. Certification of the November 5, 2024 General Election (CC) Motion to adopt a resolution confirming and approving the canvass of ballots and returns for the City of Santa Cruz General Election held on November 5, 2024, and declaring that Measure Z (Sugar-sweetened Beverage Tax) passed by a majority vote of the electorate of the City.
11. FY24 Strategic Plan Annual Report (CM)
Motion to approve the FY24 Strategic Plan Annual Report.
12. Homeless Garden Project Fee Waiver (CN)
Motion to recognize the CEQA determination, including the environmental exemptions, and direct staff to waive the fees for processing the General Plan, LCP, and Zoning Ordinance amendments to designate 4 acres of the 11 acre Swenson property on the west side as agricultural land.
December 10, 2024 City Council 6
Consent Agenda (continued)
13. 877 Cedar Street Purchase and Sale Agreement and Related Actions – Budget Adjustment (EDH)
Motion to:
1) Adopt a resolution authorizing the City Manager to negotiate and execute a Purchase and Sale Agreement for real property located at 877 Cedar Street Suite 100 (APNs 005-951-01, 005-072-47, & -50), aka Commercial Unit 1, and execute any related documents, amendments, or modifications of a non-substantive or conforming nature, in a form approved by City Attorney, between the City of Santa Cruz and Ecology Action of Santa Cruz; and
2) Adopt a resolution amending the FY 2025 budget to appropriate $1,650,000 of funds from the Economic Development Trust Fund and the City Public Trust Fund to purchase Commercial Unit 1.
14. Uplift Central Coast Catalyst Fund: Authorization to Submit a Grant Application for the Monterey Bay Green Jobs and Workforce Training Pathway Stack Development Covering Santa Cruz, Monterey, and San Benito Counties - Budget Adjustment (CM)
Motion to:
1) Authorize the City Manager to apply for, accept, and execute all necessary applications, contracts and agreements, and amendments for the Uplift Central Coast grant to support Monterey Bay Green Jobs and Workforce Training Pathway Stack Development in Santa Cruz, Monterey, and San Benito counties; and
2) Adopt a resolution to amend the FY 2025 budget in the amount of $250,000 for the Uplift Central Coast grant.
15. Liability Claim Filed Against the City of Santa Cruz (FN) Motion to reject the liability claim of 1) Morgan Thomas Maher based on staff recommendation.
16. FY 2024 Parking In-Lieu Impact Fee Annual Report (FN/PW) Motion to accept and approve the attached FY 2024 Parking In-Lieu Impact Fee Annual Report.
December 10, 2024 City Council 7
Consent Agenda (continued)
17. FY 2024 Traffic Impact Fee Annual Report (FN/PW)
Motion to accept and approve the attached FY 2024 Traffic Impact Fee Annual Report.
18. Professional Services Agreement for Project Management Services for the Implementation of New Enterprise Resource Planning (ERP) Software Solution (IT)
Motion to:
1) Authorize the City Manager to execute a scope of work with Berry Dunn McNeil & Parker, LLC (BerryDunn) in a form approved by the City Attorney to support the City of Santa Cruz (City) with project management services for the implementation of a new Enterprise Resource Planning (ERP) software solution in the amount of $840,000.00; and
2) Authorize the City Manager, IT Director, or designee to execute any amendments to the above contracts that are within the approved budget, change orders will only be binding when signed by authorized representatives of the City and the vendor.
The below item has been removed from the agenda and will not be discussed.
19. Acceptance of the Proposal and Project Initiation of New Enterprise Resource Planning (ERP) Software Solution – Budget Adjustment (FN/IT/HR/PW/WT/LB)
Motion to:
1) Authorize the City Manager to execute contracts with AVAAP, in a form approved by the City Attorney to support the City of Santa Cruz (City) in implementing a new Enterprise Resource Planning (ERP) software solution;
2) Authorize the City Manager to execute contracts with Workday, in a form approved by the City Attorney as the new ERP software solution; 3) Authorize the City Manager to execute contracts with Can/Am Technologies, Inc., in a form approved by the City Attorney to support the City in implementing and providing a new municipal cashiering system;
December 10, 2024 City Council 8
Consent Agenda (continued)
19. Acceptance of the Proposal and Project Initiation of New Enterprise Resource Planning (ERP) Software Solution – Budget Adjustment (FN/IT/HR/PW/WT/LB) (continued)
Recommendation (continued):
4) Authorize the City Manager to execute contracts with SpryPoint, in a form approved by the City Attorney to support the City in implementing and providing a new utility billing system; 5) Adopt a resolution to amend the FY 2025 budget to newly appropriate $1,057,834 of funds; and
6) Authorize the City Manager, IT Director, or designee to execute any amendments to the above contracts that are within the approved budget, change orders will only be binding when signed by authorized representatives of the City and the vendor.
20. Fiscal Year 2024 State of California Office of Traffic Safety, Pedestrian and Bicycle Safety Grant and Contract Award (PD)
Motion to:
1) Adopt a resolution authorizing and directing the City Manager to accept the State of California Office of Traffic Safety (PS25023) grant funding and to execute, in the name of the City of Santa Cruz, all grant documents, in a form approved by the City Attorney, including but not limited to agreements, amendments and requests for payment, necessary to secure grant funds, appropriate grant funds, and implement the pedestrian and bicycle safety programming; 2) Adopt a resolution amending the FY 2025 budget and appropriating funds in the amount of $72,714 to project g202502 - OTS Pedestrian Bicycle Grant FY25; and
3) Award a contract for the purchase of Pedestrian and Bicycle Safety Programming from Ecology Action (Santa Cruz, CA) in the amount of $68,954 and authorize the City Manager to execute an agreement and all amendments thereto in a form approved by the City Attorney.
December 10, 2024 City Council 9
Consent Agenda (continued)
21. 141 Archer Drive Retaining Wall Reconstruction Project (g402402) – Notice of Completion (PW)
Motion to accept the work of Jeff Hill & Sons Excavation and Grading Inc., (Ben Lomond, CA) for the 141 Archer Drive Retaining Wall Reconstruction Project (g402402) as completed per the plans and specifications and authorize the filing of the Notice of Completion.
22. Wastewater Treatment Facility Standby Generator #1 Replacement (PW)
Motion to:
1) Ratify a purchase of a 1,100 KW Standby Generator from Turnkey Industries, 2025 Nichols Avenue, Dickenson, TX 77539, in the amount of $611,417.50;
2) Ratify a source contract for generator electrical design and installation services in the amount of $351,628.00 from Cupertino Electric Inc, San Jose, CA.; and
3) Find the project categorically exempt under CEQA Guidelines 14 CCR section 15301(c).
23. Beltz 12 Upgrades for Aquifer Storage and Recovery Project (c702101) – Award Contract to Carollo Engineers, Inc. for Engineering Services During Construction (WT)
Motion to:
1) Authorize the City Manager to execute a contract in a form to be approved by the City Attorney with Carollo Engineers, Inc. (Walnut Creek, CA) for engineering services during construction for the Beltz 12 Upgrades for Aquifer Storage and Recovery Project (c702101) (Project) in the amount of $330,632; and
2) Authorize the Water Director to approve future contract amendments for engineering services during construction for the Project that are within the approved project budget.
December 10, 2024 City Council 10
Consent Agenda (continued)
24. Brackney Landslide Area Pipeline Risk Reduction Project (c702002) – Approve Plans and Specifications, Authorize Staff to Advertise for Bids and Award Contract, and Consider the Certified Final Environmental Impact Report and Addendum (WT)
Motion to:
1) Consider the certified Final Environmental Impact Report for the Newell Creek Pipeline Improvement Project and the Brackney North Section Addendum to the Final Environmental Impact Report for the Newell Creek Pipeline Improvement Project;
2) Approve the plans and specifications for the Brackney Landslide Area Pipeline Risk Reduction Project (c702002) (Project) and authorize staff to advertise for bids at
https://procurement.opengov.com/portal/santacruzca. The City Manager is hereby authorized and directed to execute the contract as authorized by Resolution No. NS-27,563; and
3) Authorize the Water Director to execute change orders for the Project for amounts that are within the approved project budget.
25. Newell Creek Pipeline Replacement – Felton to Graham Hill Water Treatment Plant Project (c702105) – Award of Professional Services Agreement (WT)
Motion authorizing the City Manager to execute an agreement in a form to be approved by the City Attorney with MNS Engineers, Inc. (San Jose, CA) for construction management services for the Newell Creek Pipeline Improvement Project Felton/Graham Hill (c702105) in the amount of $2,458,845, and to authorize the Water Director to execute future contract amendments within the approved project budget.
End Consent Agenda
December 10, 2024 City Council 11
Consent Public Hearings
26. 2nd Reading and Final Adoption of Ordinance No. 2024-20 Gas-Powered Leaf Blowers Ordinance Update (CN)
Motion to adopt Ordinance No. 2024-20 amending the effective date for the citywide ban on gas-powered leaf blowers from January 1, 2025, to July 1, 2025.
27. 2nd Reading and Final Adoption of Ordinance No. 2024-21 Amending Chapter 18.15 of the Municipal Code Creating an Energy Reach Code that Requires Additional Energy Standards for Renovations to Existing Single-Family Homes with the Intent to Provide Property Owners with a Range of Energy Efficiency Measure Options When Undertaking Alterations and Additions, Helping the City to Meet Goals to Reduce Greenhouse Gas Emissions Associated with Fossil Fuel. CEQA: Exempt under general rule, 15061(b)(3) and per Guidelines Section 15308, Class 8, Actions by Regulatory Agencies for Protection of Natural Resources.
Location and Council District: Citywide. Applicant: City of Santa Cruz. (PL/CM)
Motion to adopt Ordinance No. 2024-21 amending Municipal Code Chapter 18.15 to adopt local amendments to Title 24, Part 6 of the California Code of Regulations (California Energy Code). The ordinance creates an energy reach code that requires additional energy standards for renovations to existing single-family homes with an intent to provide property owners with a range of energy efficiency measure options when undertaking alterations and additions that will also meet goals to reduce greenhouse gas emissions associated with fossil fuel use citywide. Council finds the amendments are consistent with the Negative Declaration approved for the City of Santa Cruz 2030 Climate Action Plan adopted by City Council on September 13, 2022. The ordinance is also exempt under exempt from CEQA under the general rule, 15061(b)(3) and per CEQA Guidelines Section 15308, Class 8, Actions by Regulatory Agencies for Protection of Natural Resources.
December 10, 2024 City Council 12
Consent Public Hearings (continued)
28. 190 West Cliff Drive: CP18-0043 (APN 004-081-12) – Rescind Prior Council Approvals for a Coastal Permit, Design Permit, Special Use Permit, Density Bonus Request, Encroachment Permit, and Tentative Map to Construct a Four-Story Mixed Use Project with Underground Parking, Ground Level Commercial, and 89 Residential Condominiums on a Parcel in the RTB/PER/CZ-O/SP-O (Motel Residential Performance Overlay, Shoreline Protection Overlay and Coastal Zone Overlay) Zone District. The Council Approved These Permits on October 22, 2019. (Environmental Determination: Statutory Exemption, 15061(b)(4)) (Applicant/Filed: Cliff Bay Partners, LLC / February 27, 2018) (PL) Motion to adopt a resolution acknowledging the environmental determination and rescinding Resolution No. NS-29,589, without prejudice, thus repealing the approvals for the Coastal Permit, Design Permit, Special Use Permit, Density Bonus Request to exceed height, Encroachment Permit for street and intersection improvements, and Tentative Map based on the findings included in the attached draft resolution.
The below item was moved from Public Hearings to General Business.
General Business
29. Fiscal Year (FY) 2024 Development Impact Fee Annual Reports for Childcare and Public Safety Impact Fees, Consideration of Additional Updates to the Public Safety and Childcare Impact Fees, and Consideration of Additional Nexus Studies for New or Updated Impact Fees. Location: Citywide. CEQA: Exempt 15061(b)(3) & 15306 (FD/PD/PL)
Motion to:
1) Accept and approve the attached FY 2024 Impact Fee Report for the Childcare and Public Safety Impact Fees;
2) Provide direction to staff on potential amendments to the exemptions from the Childcare and Public Safety Impact Fees; and 3) Provide direction regarding preparation of possible nexus studies for future impact fees.
December 10, 2024 City Council 13
Public Hearings
30. Ordinances Related to Accessory Dwelling Units to Maintain Consistency with State Law, Remove Owner-Occupancy Requirements for Existing Accessory Dwelling Units, and to Allow for the Condominium Mapping and Separate Sale of Accessory Dwelling Units and Their Associated Primary Dwellings.
Ordinances Include: Emergency Ordinance Amending Santa Cruz Municipal Code Chapters 18.15, 24.08, 24.10, 24.12, and 24.16; Ordinance Amending Santa Cruz Municipal Code Chapters 23.04, 23.12, 23.37, 24.08, 24.10, and
24.16 and Adding New Section 24.16.165; Ordinance Amending Santa Cruz Municipal Code Chapters 24.08, 24.10, and Chapter 24.12; and Ordinance Amending Santa Cruz Municipal Code Section 18.15.040. Amendments to Chapter Sections 24.08.810a, 24.08.2140, 24.08.2200, 24.10.210, 24.10.310,
24.10.410, 24.10.510, 24.10.565, 24.10.603, 24.10.611, 24.10.619, 24.10.627,
24.10.632, 24.10.636, 24.10.1210, 24.12.240, and 24.12.250 Are Part of the Local Coastal Program Implementation Plan (LCP IP) and Will Require Approval by the California Coastal Commission Prior to Taking Effect Inside the Coastal Zone. (CEQA: Exempt Pursuant to CEQA Guidelines Section 15183 as a Project Consistent with the General Plan for Which an EIR Was Certified). (PL)
Motion to:
1) Adopt an Emergency Ordinance acknowledging the environmental determination and amending Santa Cruz Municipal Code Chapters 18.15,
24.08, 24.10, 24.12, and 24.16 to update the City’s local accessory dwelling unit regulations ensuring they remain valid and conform to the requirements of new state laws SB 1211 and AB 2533, which take effect January 1, 2025; 2) Acknowledge the environmental determination and introduce for publication an ordinance amending Santa Cruz Municipal Code Chapters
23.04, 23.12, 23.37, 24.08, 24.10, and 24.16 and Adding New Section
24.16.165, related to accessory dwelling units;
3) Acknowledge the environmental determination and introduce for publication an ordinance amending Santa Cruz Municipal Code Chapters
24.08, 24.10, and 24.12 related to accessory dwelling units and comprising parts of the LCP IP;
4) Direct the City Manager to submit the LCP IP amendments to the California Coastal Commission for approval, should they be formally adopted as part of a second reading; and
5) Acknowledge the environmental determination and introduce for publication an ordinance amending Santa Cruz Municipal Code Chapter 18.15 related to accessory dwelling units.
Recess - The City Council will recess no later than 4:15 p.m. to the 6:00 p.m. session.
December 10, 2024 City Council 14
City Council
6:00 PM
Call to Order
Roll Call
Presentations
31. Remarks by Outgoing Councilmembers Sandy Brown and Martine Watkins
32. Swearing-in and Seating of Councilmembers Gabriela Trigueiro (District 1), Sonja Brunner (District 2), Shebreh Kalantari-Johnson (District 3), and Susie O'Hara (District 5)
33. Election of New Vice Mayor
Adjournment
December 10, 2024 City Council 15
INFORMATION ITEMS PREVIOUSLY DISTRIBUTED TO CITY COUNCILMEMBERS ADDENDUM TO CITY COUNCIL AGENDA – DECEMBER 10, 2024
34. Economic Development and Housing: Third Amendment with Oswald, LLC - 11/21/24 (EDHFYI 002)
35. Economic Development and Housing: Fifth Amendment with Santa Cruz County Symphony Association, Inc. - 11/21/24 (EDHFYI 003)
MAYOR'S PROCLAMATIONS
ADDENDUM TO CITY COUNCIL AGENDA – DECEMBER 10, 2024
36. Proclaiming Saturday, November 30, 2024 as “Small Business Saturday Day” and encouraging all citizens to join in shopping local today and throughout the year.
37. Proclaiming November 19, 2024 as “Zach Friend Day” and encouraging all citizens to join in expressing heartfelt appreciation for his dedicated service, leadership, and numerous contributions and wishing him continued success as he transitions to the next chapter of his life, knowing that his contributions will have a lasting impact for generations to come.
38. Proclaiming November 19, 2024 as “Bruce McPherson Day” and encouraging all citizens to join in expressing heartfelt appreciation for his decades of dedicated service, leadership, and lasting contributions and wishing him all the best as he embarks on the next chapter of his life.
39. Proclaiming November 19, 2024 as “Anna Eshoo Day” and encouraging all citizens to join in expressing heartfelt appreciation for her exemplary service as a member of the United States House of Representatives; her dedication to the people of California’s 14th and 18th Congressional Districts; and her tireless advocacy for public health, consumer protection, transportation infrastructure, and bipartisan solutions.
December 10, 2024 City Council 16
MAYOR'S PROCLAMATIONS (continued)
40. Proclaiming November 19, 2024 as “Joe Simitian Day” and encouraging all citizens to join in expressing heartfelt appreciation for his decades of exemplary public service, from his leadership on the Palo Alto School Board and City Council to his work in the State Legislature and as a Santa Clara County Supervisor, and commending his lasting impact on our community.
41. Proclaiming November 2, 2024 as “Denise Cockrum Retirement Day” and encouraging all her coworkers and citizens to join in expressing heartfelt appreciation for her eighteen years of dedicated and exemplary service and numerous contributions to the Santa Cruz Police Department and the City of Santa Cruz and wishing her well in her retirement.
Advisory Body Appointments
The following positions are either currently vacant or the terms are due to expire.
Council will make appointments at a future meeting.
Children’s Fund Oversight Committee One opening – youth organization representative County Latino Affairs Commission One opening – at-large nomination Downtown Commission One opening – at-large nomination
Sister Cities Committee One opening – at-large nomination Public Hearing
If, in the future, you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing.
Any person seeking to challenge a City Council decision made as a result of a proceeding in which, by law, a hearing is required to be given, evidence is required to be taken, and the discretion in the determination of facts is vested in the City Council, shall be required to commence that action either 60 days or 90 days following the date on which the decision becomes final as provided in Code of Civil Procedure Section 1094.6 Please refer to code of Civil Procedure 1094.6 to determine how to calculate when a decision becomes “final.” The 60-day rule applies to all public hearings conducted pursuant to the City’s Zoning Ordinance, Title 24, Santa Cruz Municipal Code. The 90-day rule applies to all other public hearings.
Meeting Type
Holiday
Jewish Holiday
Regular Meeting
Special Meeting (will be added as scheduled)
Study Session (will be added as scheduled)
Budget Hearing
DATE Location Meeting Type
December 25
January 1
Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public January 20
Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public February 17
Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public April 12/13
Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public May 26
Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public June 19
Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public July 4
Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public September 1
Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public September 22/23
Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public October 1/2
Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public Courtyard Conf. Room Closed Session - Closed to the Public City Council Meeting Calendar for 2025
June 24
September 9
September 30
February 11
City Hall Closure - Presidents' Day
February 25
City Hall Closure - Juneteenth
City Hall Closure - New Year’s Day
January 14
City Hall Closure - Martin Luther King Jr. Day
January 28
City Hall Closure - Christmas Day
Passover (City observed - sundown to sundown)
August 12
March 11
March 25
May 13
April 8
April 22
June 10
May 27
City Hall Closure - Labor Day
August 26
July 8 and 22 Meetings Cancelled
City Hall Closure - Independence Day
City Hall Closure - Memorial Day
Rosh Hashanah (City observed - sundown to sundown)
October 14
October 28
Yom Kippur (City observed - sundown to sundown)
5.1 Meeting Type
Holiday
Jewish Holiday
Regular Meeting
Special Meeting (will be added as scheduled)
Study Session (will be added as scheduled)
Budget Hearing
DATE Location Meeting Type
City Council Meeting Calendar for 2025
Council Chambers Council Regular Meeting - Open to the Public November 11
Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public November 27
November 28
Courtyard Conf. Room Closed Session - Closed to the Public Council Chambers Council Regular Meeting - Open to the Public December 14/15
December 25
December 9
City Hall Closure - Thanksgiving Day
City Hall Closure - Day After Thanksgiving Day
December 23 Meeting Cancelled
City Hall Closure - Christmas Day
October 28
City Hall Closure - Veteran's Day (observed)
Hanukkah (City observed - sundown to sundown)
November 18
5.2 City Council
AGENDA REPORT
DATE: November 21, 2024
AGENDA OF: December 10, 2024
DEPARTMENT: City Attorney
SUBJECT: Resolution Amending and Updating the City's Bail Schedule (CA) RECOMMENDATION: Motion to adopt a resolution adopting an updated bail schedule and directing staff to forward the updated bail schedule to the Santa Cruz County Superior Court.
BACKGROUND: Periodically, City Council adopts new ordinances, the violation of which constitutes either an infraction or misdemeanor punishable by a criminal fine. For the court to assess fines when a violator is found guilty or pleads no contest, the fines must be incorporated into the court’s bail schedule, which needs to be approved by the Council. Additionally, the City Attorney’s Office periodically reviews the bail schedule to make sure both old and repealed code is properly addressed and to make sure the penalties are within legal guidelines.
DISCUSSION: The majority of the proposed amendments to the bail schedule include additions to reflect more recent amendments to the Municipal Code. Proposed amendments also include minor corrections or clarifications and are suggested as a result of the City Attorney’s Office’s review of sections that reference previously amended or modified portions of the Municipal Code yet to be incorporated into the bail schedule. Amendments include the addition of Santa Cruz Municipal Code (S.C.M.C.) section 6.12.080 (“Solid waste on streets prohibited”), S.C.M.C.
Chapter 6.110 (“Prohibition of Gas-Powered Leaf Blowers”) and Chapter 9.91 (“Prohibition on Government Sponsored Unsanctioned Transport of Homeless Persons”).
It should be noted that the fines called for by the subject City ordinances constitute “base bail,” and that the ultimate fine paid by a violator to the court includes additional assessments levied by the court (pursuant to State law) which significantly increase the total fine imposed.1 For example, the base bail for a violation of Santa Cruz Municipal Code Section 9.50.050, Smoking on Public Property, is $20; however, after the assessment of court-imposed fees the amount paid by the violator to the court totals $157. With that said, the Santa Cruz County Superior Court does provide assistance to those who have financial hardships when paying a fine. An individual may request a payment plan, opt to do community service work in lieu of the fine, or request a fine reduction if he or she is unable to pay the full fine amount.2 1 An explanation of how the additional assessments levied by the court are calculated can be located at https://www.santacruz.courts.ca.gov/system/files/forms-and-filings/web-suptmv-051-why-your-bail-or-court-fineso-much_0.pdf. 2 Financial Hardship and Inability to Pay Your Fine, Santa Cruz Superior Court https://www.santacruzcourt.org/content/financial-hardship
6.1 Attached to the proposed Resolution is a complete copy of the proposed version of the City’s updated bail schedule. Highlighted in yellow in the attached, and excerpted below, are the provisions of the bail schedule which will be added pursuant to this update. The words in red color represent new or additional language, where applicable. Old invalid or otherwise repealed ordinances being removed from the bail schedule are not excerpted below, but are shown in strikethrough in the attached bail schedule.
We recommend the Council adopt this Resolution adding these violation sections to the City’s bail schedule.
Code Title Fine
6.12.080
SOLID WASTE ON STREETS – 1ST OFFENSE WITHIN ONE
YEAR (may be charged as a misdemeanor at discretion of City Attorney) 100/100
6.12.080
SOLID WASTE ON STREETS – 2ND OFFENSE WITHIN ONE
YEAR (may be charged as a misdemeanor at discretion of City Attorney) 200/200
6.12.080
SOLID WASTE ON STREETS – 3RD OFFENSE WITHIN ONE
YEAR (may be charged as a misdemeanor at discretion of City Attorney) 500/500
6.36.080
WILLFUL INTERFERENCE WITH PROPERTY AND/OR
ENCAMPMENT REMOVAL (misdemeanor) 10
6.110.030
VIOLATION OF GAS-POWERED LEAF BLOWER ORDINANCE –
1ST OFFENSE WITHIN ONE YEAR (infraction) 100
6.110.030
VIOLATION OF GAS-POWERED LEAF BLOWER ORDINANCE –
2ND OFFENSE WITHIN ONE YEAR (infraction) 200
6.110.030
VIOLATION OF GAS-POWERED LEAF BLOWER ORDINANCE –
SUBSEQUENT OFFENSES WITHIN ONE YEAR (infraction) 500
8.14.205
IN PARKS VIOLATION OF DOWNTOWN DOG REGULATIONS -
SECOND OFFENSE WITHIN 48 HOURS (misdemeanor) 90
9.91.020(a)
GOVERNMENT-SPONSORED UNSANCTIONED TRANSPORT OF
HOMELESS PERSONS (misdemeanor) 1000
24.10.350
DISTRICT REGULATIONS FOR SINGLE FAMILY RESIDENCE
DISTRICT 60
24.12.120
PROJECTIONS INTO REQUIRED YARD AREAS, SETBACKS,
AND EASEMENTS 100/200/500
24.12.140 ACCESSORY BUILDINGS AND STRUCTURES 100/200/500
24.12.160 FENCING AND SCREENING 100/200/500
24.12.191
VIOLATION OF PRIVATE PROPERTY OUTDOOR DINING
ORDINANCE - 1ST OFFENSE WITHIN ONE YEAR 100
24.12.191
VIOLATION OF PRIVATE PROPERTY OUTDOOR DINING
ORDINANCE - 2ND OFFENSE WITHIN ONE YEAR 200
24.12.191
VIOLATION OF PRIVATE PROPERTY OUTDOOR DINING
ORDINANCE - SUBSEQUENT OFFENSES WITHIN ONE YEAR 500
24.12.250 BIKE PARKING REQUIREMENTS 60
24.16.120 ACCESSORY DWELLING UNIT LOCATIONS PERMITTED 60
24.16.140
ACCESSORY DWELLING UNIT GENERAL DEVELOPMENT
STANDARDS 60
6.2 24.16.141
ACCESSORY DWELLING UNIT SITE DEVELOPMENT
STANDARDS 60
24.16.142 ACCESSORY DWELLING UNIT DESIGN STANDARDS 60
24.16.150 ACCESSORY DWELLING UNIT USE STANDARDS 60
24.16.170 JUNIOR ACCESSORY DWELLING UNITS 60
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: The proposed Council action is not a “Project” under CEQA because the proposed Council action does not have the potential to cause a physical change in the environment directly or indirectly.
HEALTH IN ALL POLICIES (HiAP): In terms of assessing this item with respect to Health in all Policies, as it applies to health and sustainability, staff has determined that the proposed amendments to the bail schedule are consistent with the City’s legal authority under Cal. Const., art. XI, § 7 to make and enforce rules and regulations to protect and enhance public health, safety, and welfare. With respect to equity, staff acknowledges that payments of fines and penalties may have a greater impact on lower income individuals; however, to ease this burden, the Santa Cruz County Superior Court does provide assistance to individuals with financial hardships to mitigate disproportionate impacts while preserving some measure of accountability to those who violate City laws.
FISCAL IMPACT: None.
1. The recommendation in this report impacts the General Fund: No
2. This recommendation requires a budget adjustment: No
3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: No impact.
Prepared By:
Claire Hard
Deputy City Attorney
Submitted By:
Tony Condotti
City Attorney
Approved By:
Matt Huffaker
City Manager
ATTACHMENTS:
1. RESOLUTION.DOC
2. PROPOSED UPDATED BAIL SCHEDULE.PDF
6.3 1
RESOLUTION NO. NSA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CRUZ
ADOPTING AN UPDATED BAIL SCHEDULE AND DIRECTING STAFF TO FORWARD
THE UPDATED BAIL SCHEDULE TO THE SANTA CRUZ SUPERIOR COURT BE IT RESOLVED by the City Council of the City of Santa Cruz that the amended City of Santa Cruz Municipal Code Bail Schedule, attached hereto and incorporated herein by reference, is hereby adopted to include the following added or amended Code provisions:
Code Title Fine
6.12.080
SOLID WASTE ON STREETS – 1ST OFFENSE WITHIN ONE
YEAR (may be charged as a misdemeanor at discretion of City Attorney) 100/100
6.12.080
SOLID WASTE ON STREETS – 2ND OFFENSE WITHIN ONE
YEAR (may be charged as a misdemeanor at discretion of City Attorney) 200/200
6.12.080
SOLID WASTE ON STREETS – 3RD OFFENSE WITHIN ONE
YEAR (may be charged as a misdemeanor at discretion of City Attorney) 500/500
6.36.080
WILLFUL INTERFERENCE WITH PROPERTY AND/OR
ENCAMPMENT REMOVAL (misdemeanor) 10
6.110.030
VIOLATION OF GAS-POWERED LEAF BLOWER ORDINANCE –
1ST OFFENSE WITHIN ONE YEAR (infraction) 100
6.110.030
VIOLATION OF GAS-POWERED LEAF BLOWER ORDINANCE –
2ND OFFENSE WITHIN ONE YEAR (infraction) 200
6.110.030
VIOLATION OF GAS-POWERED LEAF BLOWER ORDINANCE –
SUBSEQUENT OFFENSES WITHIN ONE YEAR (infraction) 500
8.14.205
IN PARKS VIOLATION OF DOWNTOWN DOG REGULATIONS -
FIRST OFFENSE (infraction) 60
8.14.205
IN PARKS VIOLATION OF DOWNTOWN DOG REGULATIONS -
SECOND OFFENSE WITHIN 48 HOURS (misdemeanor) 90
9.91.020(a)
GOVERNMENT-SPONSORED UNSANCTIONED TRANSPORT OF
HOMELESS PERSONS (misdemeanor) 1000
24.10.350
DISTRICT REGULATIONS FOR SINGLE FAMILY RESIDENCE
DISTRICT 60
24.12.120
PROJECTIONS INTO REQUIRED YARD AREAS, SETBACKS,
AND EASEMENTS 100/200/500
24.12.140 ACCESSORY BUILDINGS AND STRUCTURES 100/200/500
24.12.160 FENCING AND SCREENING 100/200/500
24.12.191
VIOLATION OF PRIVATE PROPERTY OUTDOOR DINING
ORDINANCE - 1ST OFFENSE WITHIN ONE YEAR 100
24.12.191
VIOLATION OF PRIVATE PROPERTY OUTDOOR DINING
ORDINANCE - 2ND OFFENSE WITHIN ONE YEAR 200
24.12.191
VIOLATION OF PRIVATE PROPERTY OUTDOOR DINING
ORDINANCE - SUBSEQUENT OFFENSES WITHIN ONE YEAR 500
6.4 RESOLUTION NO. NS24.12.250 BIKE PARKING REQUIREMENTS 60
24.16.120 ACCESSORY DWELLING UNIT LOCATIONS PERMITTED 60
24.16.140
ACCESSORY DWELLING UNIT GENERAL DEVELOPMENT
STANDARDS 60
24.16.141
ACCESSORY DWELLING UNIT SITE DEVELOPMENT
STANDARDS 60
24.16.142 ACCESSORY DWELLING UNIT DESIGN STANDARDS 60
24.16.150 ACCESSORY DWELLING UNIT USE STANDARDS 60
24.16.170 JUNIOR ACCESSORY DWELLING UNITS 60
The Clerk’s Office is hereby directed to send, via certified mailing, a certified copy of this newly adopted Bail Schedule and a copy of this Resolution to the Santa Cruz Superior Court Clerk’s Office.
PASSED AND ADOPTED this 10th day of December 2024, by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
APPROVED: _________________________
Fred Keeley, Mayor
ATTEST: _______________________________
Bonnie Bush, City Clerk Administrator
6.5 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
2.10.085 CAMPAIGN EXPENDITURE/CONTRIBUTION VIOLATION 110
2.20.110
VIOLATION OF ORDER OF EMERGENCY SERVICES DIRECTIOR
(misdemeanor) 500
3.09.050
RESPONSIBLE CONTRACTS - CITY CONTRACTS SECTION – CITY
ATTORNEY PROSECUTION (Infraction) (may be charged as misdemeanor at discretion of City Attorney) 100/200
3.16.220 VIOLATION OF ANY PROVISION OF 3.16 SALES TAX 500
3.28.030 FAILURE TO REMIT/PAY TRANSIENT OCCUPANCY TAX 500
3.28.060 FAILURE TO REGISTER FOR TRANSIENT OCCUPANCY CERTIFICATE 100
3.28.070 FAILURE TO TIMELY SUBMIT TRANSIENT OCCUPANCY TAX REPORT 100
3.28.080 FAILURE TO RETAIN TRANSIENT OCCUPANCY TAX RECORDS 100
3.36.030 FAILURE TO COLLECT/REMIT ADMISSION TAX 100
3.36.050 FAILURE TO REGISTER FOR ADMISSION TAX REGISTRATION CERTIFICATE 100
3.36.100 FAILURE TO TIMELY SUBMIT ADMISSION TAX REPORT 100
3.36.190 FAILURE TO RETAIN ADMISSION TAX RECORDS 100
4.02.080 ENTERING/OCCUPYING CONDEMNED PROPERTY (Misdemeanor) 500
4.02.090 VIOLATION OF THE PROPERTY MAINTENANCE CODE (Misdemeanor unless 500 specifically declared infraction)
4.04.015(a) FAILURE TO APPEAR OR POST BAIL (Misdemeanor) 500
5.07.320 VIOLATION OF CANNABIS BUSINESS TAX ORDINANCE 500
5.12.020 VIOLATION OF HOTEL REGISTRY REQUIREMENTS 60
5.16.020 TAXICABS, OWNERS AND DRIVERS PERMITS REQUIRED 50
5.16.240 VIOLATION OF TAXICABS ORDINANCE -- 1ST OFFENSE (Infraction) 50
5.16.240
VIOLATION OF TAXICABS ORDINANCE -- SUBSEQUENT OFFENSE WITHIN 1 YEAR (Misdemeanor) 100
5.18.020 FOR HIRE VEHICLES, OWNERS PERMITS REQUIRED 50
5.28.020 AUCTIONS 30
5.36.040 DISTRIBUTION OF LITERATURE 30
5.40.030 BUSINESS LICENSE REQUIRED - PEDDLER/SOLICITOR 60
5.40.040 PEDDLING, SOLICITING AND CANVASSING, ENTRY UPON SIGNED 60
PREMISES UNLAWFUL
5.40.050 PEDDLING/SOLICITING/CANVASSING - HRS OF SOLICITATION 60
5.40.070
VIOLATIONS OF SOLICITING (may be reduced to infraction at discretion of City Attorney) 55/110
5.44.020 ENTERTAINMENT, PERMIT REQUIRED 100
5.44.030 ACCESSORIES TO ENTERTAINMENT VIOLATIONS 30
6.6 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
5.44.130 PERMIT TO BE POSTED IN A CONSPICUOUS PLACE UPON LICENSED 60
5.44.150
KEEP RULES AND REGULATIONS POSTED IMMEDIATELY ADJACENT TO THE PERMIT IN OPEN AND CLEAR VIEW 60
5.48.010 CARDROOMS AND TABLES, HOURS 150
5.48.020 CARDROOMS AND TABLES, PERMIT 150
5.48.050 CARDROOMS AND TABLES, ALCOHOLIC BEVERAGES 150
5.48.060 CARDROOMS AND TABLES, LOITERING 150
5.52.010 POOL, BILLIARDS, BAGATELLE LICENSE REQUIREMENTS 110
5.52.090 POOL, BILLIARDS, BAGATELLE CLOSING TIME 110
5.56.020 FORTUNE TELLING 100
5.76.040 BINGO, RULES & REGULATIONS 50
5.76.070 BINGO, PERMIT REQUIRED 50
5.76.180 BINGO, FILING OF ANNUAL REPORT REQUIRED 50
5.78.030(a) - (b) CAMTC CERTIFICATION AND LOCAL REGISTRATION REQUIRED 100
5.78.050(a) - (y) MASSAGE BUSINESS OPERATING REQUIREMENTS VIOLATION 100
5.82.110(m)
WILFULL INTERFERENCE OR OBSTRUCTION OF CERTAIN ENFORCEMENT ACTIVITIES RELATED TO ENFORCEMENT OF SCMC 5.82 (misdemeanor) 60
6.04.0601A SMOKING PROHIBITED IN ELEVATORS 40
6.04.0601B SMOKING PROHIBITED IN TAXICABS, PUBLIC TRANSIT VEHICLES AND 40
WAITING AREAS OF PUB TRANSIT DEPOTS
6.04.0601C SMOKING PROHIBITED IN RESTROOMS 40
6.04.0601D SMOKING PROHIBITED IN SERVICE LINES 40
6.04.0601E SMOKING PROHIBITED IN RETAIL STORES 40
6.04.0601F SMOKING PROHIBITED IN PLACES OF EMPLOYMENT 40
6.04.0601G SMOKING PROHIBITED IN ALL AREAS AVAILABLE TO AND USED BY 40
THE GENERAL PUBLIC IN BUSINESSES
6.04.0601H SMOKING PROHIBITED IN RESTAURANTS 40
6.04.0601I SMOKING PROHIBITED IN THEATER BAR COMBINATIONS AND DINNER 40
THEATERS
6.04.0601J SMOKING PROHIBITED IN PUBLIC AREAS OF GALLERIES, LIBRARIES, 40
AND MUSEUMS WHEN OPEN TO THE PUBLIC
6.04.0601K SMOKING PROHIBITED IN ANY AREA/FACILITY WHICH IS PRIMARILY 40
USED FOR EXHIBITING PERFORMANCES
6.04.0601L SMOKING PROHIBITED IN SPORT ARENA/CONVENTION HALLS 40
6.04.0601M SMOKING PROHIBITED IN EVERY ROOM, CHAMBER, PLACE OF 40
MEETING OR PUBLIC ASSEMBLY
6.04.0601N SMOKING PROHIBITED IN WAITING ROOMS, HALLWAYS, WARDS AND 40
PATIENT ROOMS OF HEALTH FACILITIES
6.04.0601O SMOKING PROHIBITED IN LOBBIES, HALLWAYS AND OTHER COMMON 40
AREAS IN MULTIPLE-UNIT FACILITIES
6.04.0601P SMOKING PROHIBITED-LOBBIES/HALLWAYS/OTHER COMMON AREAS 40
IN MULTIPLE-UNIT COMMERCIAL FACILITIES
6.04.0601Q SMOKING PROHIBITED IN POLLING PLACES 40
6.04.0601R SMOKING PROHIBITED IN CHILD CARE FACILITIES AND PRIVATE 40
6.7 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
RESIDENCES USED AS DAY CARE HOMES
6.04.0601S SMOKING PROHIBITED IN WHARF, PARKS, BEACHES, RECREATIONAL 40
TRAILS WHERE POSTED AS NONSMOKING
6.04.0601T SMOKING PROHIBITED IN VIDEO ARCADES, BINGO PARLORS, CARD 40
ROOMS, GAME ROOMS, POOL HALLS, DANCE HALLS
6.04.0601U SMOKING PROHIBITED IN AREAS WHICH SHARE AIR SPACE 40
6.04.0601V SMOKING PROHIBITED IN NON-SMOKING ROOMS IN HOTELS AND 40 MOTELS, 90% MUST BE SMOKE-FREE
6.04.0601W SMOKING PROHIBITED ON BEACH ST, PACIFIC AVE, CITY BLDGS, 40 PARKING LOTS, SIDEWALKS.
6.04.0601X SMOKING PROHIBITED IN ABBOTT SQUARE 40
6.05.030
PROHIBITION OF VENDING MACHINE SALE OF CIGARETTES OR OTHER TOBACCO (infraction 40
6.06.030 RESTRICTIONS ON TOBACCO ADVERTISING 40
6.06.040
RESTRICTION ON SELLING FLAVORED TOBACCO PRODUCTS -- 1ST OFFENSE 100
(Infraction)
6.06.040
RESTRICTION ON SELLING FLAVORED TOBACCO PRODUCTS -- 2ND OFFENSE 200
WITHIN 1 YEAR (infraction)
6.06.040
RESTRICTION ON SELLING FLAVORED TOBACCO PRODUCTS -- 3+
OFFENSES 500
WITHIN 1 YEAR (Infraction)
6.07.020(i) UNLAWFUL TOBACCO RETAILING 100/500/1000
6.07.020(m) UNLAWFUL TOBACCO RETAILING 5000
6.12.035
SCAVENGING/REMOVE SALVAGE OR REMOVE MATERIALS FROM SOLID WASTE OR RECYCLABLES SET OUT FOR COLLECTION - 1st OFFENSE (may be charged as a misdemeanor at discretion of City Attorney) 100/100
6.12.035
SCAVENGING/REMOVE SALVAGE OR REMOVE MATERIALS FROM SOLID WASTE OR RECYCLABLES SET OUT FOR COLLECTION - 2nd OFFENSE WITHIN ONE YEAR (may be charged as a misdemeanor at discretion of City Attorney) 200/200
6.12.035
SCAVENGING/REMOVE SALVAGE OR REMOVE MATERIALS FROM SOLID
WASTE OR RECYCLABLES SET OUT FOR COLLECTION - ALL SUBSEQUENT OFFENSES WITHIN ONE YEAR (may be charged as a misdemeanor at discretion of City Attorney) 500/500
6.12.040
USE OF NON CITY-PROVIDED ROLL-OUT CARTS WITHOUT APPROVAL - 1st OFFENSE WITHIN ONE YEAR (may be charged as a misdemeanor at discretion of City Attorney) 100/100
6.12.040
USE OF NON CITY-PROVIDED ROLL-OUT CARTS WITHOUT APPROVAL - 2nd OFFENSE WITHIN ONE YEAR (may be charged as a misdemeanor at discretion of City Attorney) 200/200
6.12.040
USE OF NON CITY-PROVIDED ROLL-OUT CARTS WITHOUT APPROVAL - ALL SUBSEQUENT OFFENSES WITHIN ONE YEAR (may be charged as a misdemeanor at discretion of City Attorney) 500/500
6.12.050
ILLEGAL STORAGE OF RECEPTACLES - 1st OFFENSE (may be charged as a misdemeanor at discretion of City Attorney) 100/100
6.12.050
ILLEGAL STORAGE OF RECEPTACLES - 2nd OFFENSE WITHIN ONE YEAR (may be charged as a misdemeanor at discretion of City Attorney) 200/200
6.8 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
6.12.050
ILLEGAL STORAGE OF RECEPTACLES - ALL SUBSEQUENT OFFENSES WITHIN ONE YEAR (may be charged as a misdemeanor at discretion of City Attorney) 500/500
6.12.080
SOLID WASTE ON STREETS - 1ST OFFENSE WITHIN ONE YEAR (may be charged as a misdemeanor at discretion of City Attorney) 100/100
6.12.080
SOLID WASTE ON STREETS - 2ND OFFENSE WITHIN ONE YEAR (may be charged as a misdemeanor at discretion of City Attorney) 200/200
6.12.080
SOLID WASTE ON STREETS - SUBSEQUENT OFFENSES WITHIN ONE YEAR (may be charged as a misdemeanor at discretion of City Attorney) 500/500
6.12.180
UNACCEPTABLE WASTE - 1st OFFENSE (may be charged as a misdemeanor at discretion of City Attorney) 100/100
6.12.180
UNACCEPTABLE WASTE - 2nd OFFENSE WITHIN ONE YEAR (may be charged as an infraction or misdemeanor at discretion of City Attorney) 200/200
6.12.180
UNACCEPTABLE WASTE - ALL SUBSEQUENT OFFENSES WITHIN ONE YEAR (may be charged as a misdemeanor at discretion of City Attorney) 500/500
6.14.020C DOG LICENSE DISPLAY 30
6.20.010 PRIVIES 30
6.20.020 SEPTIC TANKS & CESSPOOLS 30
6.36.030(a) CAMPING ON PRIVATE PROPERTY PROHIBITED (infraction) 5
6.36.030(a)
CAMPING ON PRIVATE PROPERTY PROHIBITED - FAILURE TO COME INTO REASONABLY PROMPT COMPLIANCE/SUBSEQUENT OFFENSE WITHIN 30 DAYS (misdemeanor) 10
6.36.030(b)
CAMPING ON PRIVATE PROPERTY PROHIBITED - PUBLIC NUISANC (infraction) 5
6.36.030(b)
CAMPING ON PRIVATE PROPERTY PROHIBITED- PUBLIC NUISANCE -
FAILURE TO COME INTO REASONABLY PROMPT
COMPLIANCE/SUBSEQUENT OFFENSE WITHIN 30 DAYS (misdemeanor) 10
6.36.040(a) OVERNIGHT ENCAMPMENTS PROHIBITED (infraction) 5
6.36.040(a)
OVERNIGHT ENCAMPMENTS PROHIBITED - FAILURE TO COME INTO REASONABLY PROMPT COMPLIANCE/SUBSEQUENT OFFENSE WITHIN 30 DAYS (misdemeanor) 10
6.36.040(b) DAYTIME ENCAMPMENTS PROHIBITED (infraction) 5
6.36.040(b)
DAYTIME ENCAMPMENTS PROHIBITED - FAILURE TO COME INTO
REASONABLY PROMPT COMPLIANCE/SUBSEQUENT OFFENSE WITHIN 30 DAYS (misdemeanor) 10
6.36.040(g)
OVERNIGHT/DAYTIME ENCAMPMENTS PROHIBITED - EXCEEDS NINETYSIX HOURS (infraction) 5
6.36.040(g)
OVERNIGHT/DAYTIME ENCAMPMENTS PROHIBITED EXCEEDS NINETY-SIX
HOURS - FAILURE TO COME INTO REASONABLY PROMPT
COMPLIANCE/SUBSEQUENT OFFENSE WITHIN 30 DAYS (misdemeanor) 10
6.36.060(a)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS- IMPEDE EMERGENCY INGRESS/EGRESS (infraction) 5
6.36.060(a)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS - IMPEDE
EMERGENCY INGRESS/EGRESS - FAILURE TO COME INTO REASONABLY PROMPT COMPLIANCE/SUBSEQUENT OFFENSE WITHIN 30 DAYS
(misdemeanor) 10
6.9 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
6.36.060(b)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS - DUMP GRAY OR BLACK WATER (infraction) 5
6.36.060(b)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS - DUMP GRAY
OR BLACK WATER - FAILURE TO COME INTO REASONABLY PROMPT COMPLIANCE/SUBSEQUENT OFFENSE WITHIN 30 DAYS (misdemeanor) 10
6.36.060(c)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS ELECTRICAL CONNECTIONS (infraction) 5
6.36.060(c)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS - ELECTRICAL
CONNECTIONS - FAILURE TO COME INTO REASONABLY PROMPT
COMPLIANCE/SUBSEQUENT OFFENSE WITHIN 30 DAYS (misdemeanor) 10
6.36.060(d)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS - PUBLIC PROPERTY USED AS STORAGE(infraction) 5
6.36.060(d)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS - PUBLIC
PROPERTY USED AS STORAGE- FAILURE TO COME INTO REASONABLY PROMPT COMPLIANCE/SUBSEQUENT OFFENSE WITHIN 30 DAYS
(misdemeanor) 10
6.36.060(e)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS - OPEN FIRES (infraction) 5
6.36.060(e)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS - OPEN FIRES -
FAILURE TO COME INTO REASONABLY PROMPT
COMPLIANCE/SUBSEQUENT OFFENSE WITHIN 30 DAYS (misdemeanor) 10
6.36.060(f)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS - MAINTAIN IN REASONABLY SAFE, TIDY AND SANITARY/HYGENIC FASHION (infraction) 5
6.36.060(f)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS - MAINTAIN IN
REASONABLY SAFE, TIDY AND SANITARY/HYGENIC FASHION - FAILURE TO
COME INTO REASONABLY PROMPT COMPLIANCE/SUBSEQUENT OFFENSE WITHIN 30 DAYS (misdemeanor) 10
6.36.060(g)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS - OCCUPY AREA GREATER THAN 12x12 FEET (infraction) 5
6.36.060(g)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS- OCCUPY AREA GREATER THAN 12x12 FEET - FAILURE TO COME INTO REASONABLY PROMPT COMPLIANCE/SUBSEQUENT OFFENSE WITHIN 30 DAYS
(misdemeanor) 10
6.36.060(h)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS - DAMAGE TO ENVIRONMENT (infraction) 5
6.36.060(h)
VIOLATION OF ADDITIONAL CRITERIA FOR ENCAMPMENTS - DAMAGE TO
ENVIRONMENT - FAILURE TO COME INTO REASONABLY PROMPT
COMPLIANCE/SUBSEQUENT OFFENSE WITHIN 30 DAYS (misdemeanor) 10
6.36.080
WILLFUL INTERFERENCE WITH PROPERTY AND/OR ENCAMPMENT
REMOVAL (misdemeanor) 10
6.48.020 USE OF POLYSTYRENE/PLASTIC FOAM 100/200/500
6.48.025
BIODEGRADABLE, COMPOSTABLE, RECYCLABLE FOOD SERVICE WARE REQUIRED 100/200/500
6.48.027 SALE OF POLYSTYRENE/PLASTIC FOAM PRODUCTS 100/200/500
6.48.040.2A PENALTY AFTER FIRST 30 DAYS - FIRST WARNING 100
6.48.040.2B PENALTY FOR SECOND VIOLATION IN 60 DAYS 200
6.10 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
6.48.040.2C PENALTY FOR THIRD VIOLATION IN 90 DAYS, & EACH ADD'L 30 DAY PERIOD 500
6.48.0403A EVENTS OF 1 TO 200 PERSONS 200
6.48.0403B EVENTS OF 201 TO 400 PERSONS 400
6.48.0403C EVENTS OF 401 TO 600 PERSONS 600
6.48.0403D EVENTS OF 600 OR MORE PERSONS 1000
6.49.035 BAG ORDINANCE VIOLATION 50
6.50.030 PROHIBITED COLLECTION OF ELECTRONIC DEVICES FOR RECYCLING 100/200/500
6.50.530A UNAUTHORIZED RELEASE OF HAZARDOUS MATERIALS 250
6.75.020 PLACEMENT OF GRAFFITI PROHIBITED - 1st OFFENSE (infraction) 50
6.75.020
PLACEMENT OF GRAFFITI PROHIBITED - 2nd OFFENSE WITHIN ONE YEAR (infraction) 100
6.75.020
PLACEMENT OF GRAFFITI PROHIBITED - knowing and willful violation, or THREE OR MORE OFFENSES WITHIN ONE YEAR (misdemeanor) (may be charged as an infraction at discretion of City Attorney) 200
6.75.030
GRAFFITI PROHIBITED TO REMAIN ON PROPERTY - 1st OFFENSE (infraction) 50
6.75.030
GRAFFITI PROHIBITED TO REMAIN ON PROPERTY - 2nd OFFENSE WITHIN ONE YEAR (infraction) 100
6.75.030
GRAFFITI PROHIBITED TO REMAIN ON PROPERTY - knowing and willful violation, or THREE OR MORE OFFENSES WITHIN ONE YEAR (misdemeanor) 100
6.75.040
UNLAWFUL DISPLAY OF AEROSOL SPRAY PAINT CONTAINERS AND
MARKER PENS - 1st OFFENSE (infraction) 50
6.75.040
UNLAWFUL DISPLAY OF AEROSOL SPRAY PAINT CONTAINERS AND
MARKER PENS - 2nd OFFENSE WITHIN ONE YEAR (infraction) 100
6.75.040
UNLAWFUL DISPLAY OF AEROSOL SPRAY PAINT CONTAINERS AND
MARKER PENS - knowing and willful violation, or THREE OR MORE OFFENSES WITHIN ONE YEAR (misdemeanor) 200
6.93.140(2) UNLAWFUL VIOLATION OF SAFE DRUG 50
AND SHARPS DISPOSAL REGULATIONS
6.93.140(8) KNOWING AND WILLFUL VIOLATION OF SAFE DRUG 250
AND SHARPS DISPOSAL REGULATIONS
6.94.020
UNLAWFUL TO VIOLATE LAWFUL ORDERS RELATED TO COVID-19 – FIRST OFFENSE (infraction) 100
6.94.020
UNLAWFUL TO VIOLATE LAWFUL ORDERS RELATED TO COVID-19 – SECOND OFFENSE WITHIN 1 YEAR (infraction) 200
6.94.020
UNLAWFUL TO VIOLATE LAWFUL ORDERS RELATED TO COVID-19 – THIRD OFFENSE WITHIN 1 YEAR (infraction) 500
6.110.030
VIOLATION OF GAS-POWERED LEAF BLOWER ORDINANCE - 1ST OFFENSE WITHIN ONE YEAR (infraction) 100
6.110.030
VIOLATION OF GAS-POWERED LEAF BLOWER ORDINANCE - 2ND OFFENSE WITHIN ONE YEAR (infraction) 200
6.110.030
VIOLATION OF GAS-POWERED LEAF BLOWER ORDINANCE - SUBSEQUENT OFFENSES WITHIN ONE YEAR (infraction) 500
8.08.020 INTERFERENCE WITH POUNDMASTER 110
8.12.105 FAILURE TO SPRAY ADOPTED WITH ANIMAL 50
8.14.010 DOG LICENSE & METALLIC TAG REQUIRED 20
8.14.010 DOG LICENSE/METALLIC TAG REQUIRED W/2 OR MORE PRS 60
6.11 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
8.14.020A LICENSE TAGS SHALL BE SECURELY DISPLAYED UPON DOGS 30
8.14.020B LICENSE NOT TRANSFERABLE TO ANOTHER DOG AND SHALL 30
BECOME VOID UPON TRANSFER OF DOG TO ANOTHER OWNER
8.14.020C DOG LICENSE DISPLAY 30
8.14.040 VACCINATION REQUIRED 20
8.14.130 NUMBER OF FEMALE DOGS 20
8.14.199 DOGS ON UCSC CAMPUS 20
8.14.200A DOGS PROHIBITED ON ANY PUBLIC BEACH WITHIN THE CITY OF 30
SANTA CRUZ
8.14.0200B DOGS PROHIBITED WITHIN ANY PORTION OF THE WATERCOURSE OF 60
THE SAN LORENZO RIVER
8.14.200C DOGS PROHIBITED ON AREA DEFINED AS THE PACIFIC AVENUE MALL 30
8.14.200CA DOGS PROHIBITED ON THE PACIFIC AVENUE MALL - PACIFIC AVENUE 30
BETWEEN WATER ST AND ELM ST
8.14.200D DOGS PROHIBITED ON ANY PORTION OF THE STREET, SIDEWALK, OR 60
OTHER PUBLIC PROPERTY OF THE WHARF
8.14.200E DOGS PROHIBITED ON DESIGNATED PARK PROPERTIES 60
8.14.200 (1) (a-f) DOGS IN PUBLIC - PROHIBITED LOCATIONS 50
8.14.200 (2) DOGS IN PUBLIC – CLOSED OR RESTRICTED AREAS IN PARKS 90
8.14.205
IN PARKS VIOLATION OF DOWNTOWN DOG REGULATIONS (may be charged as infraction at discretion of City Attorney) - FIRST OFFENSE (infraction) 60
8.14.205
IN PARKS VIOLATION OF DOWNTOWN DOG REGULATIONS - SECOND OFFENSE WITHIN 48 HOURS (misdemeanor) 90
8.14.215 REMOVAL DOG DROPPINGS 60
8.14.310 DOGS AT LARGE 60
8.14.320 LEASH LAW 40
8.14.330 SAFETY OF ANIMAL IN MOTOR VEHICLE 60
8.14.340 SAFETY OF ANIMAL IN PARKED VEHICLE 60
8.14.380 ANIMAL DEFECATING ON OTHER PROPERTY 30
8.14.390 ANIMAL NUISANCE, NOISE 30
8.14.400 DOGS HARASSING PEOPLE 125
8.14.410 ANIMALS INJURING, KILLING OTHER ANIMALS 100
8.14.420A LIVESTOCK/WILD ANIMALS AT LARGE 100
8.14.430 DOG THREATEN OR INJURE WILD GAME OR LIVESTOCK 100
8.14.440 VICIOUS ANIMAL 110
8.14.445 POSSESSION OF WILD ANIMAL 110
8.14.455 USE OF STEEL-JAWED, LEG-HOLD TRAPS 110
8.14.560 TRAPS NOTICE OF CUSTODY OF STRAY ANIMALS 40
8.14.600 FAILURE TO QUARANTINE 540
8.16.030 MANDATORY SPAYING/NEUTERING 40
8.18.060 PERMIT FOR KEEPING WILD ANIMALS 20
8.18.070 KEEPING DISEASED OR CRIPPLED ANIMALS 20
8.18.100 DEAD ANIMALS IN PUBLIC PLACES 20
8.18.120 INJURE, KILL OR CAPTURE WILDLIFE 60
9.04.060A FAILURE OF INNKEEPER TO REPORT UNACCOMPANIED MINORS 60
6.12 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
9.04.060B FAILURE OF INKEEPER TO PRODUCE REGISTRY UPON SEARCH WARRANT 60
9.04.060 SECOND VIOLATION WITHIN 6 MONTHS (See 9.04.090B) 200
9.04.080 FAILURE TO TAKE CUSTODY OF UNACCOMPANIED MINOR AT HOTEL AFTER NOTICE 60
9.04.080 SECOND VIOLATION WITHIN 6 MONTHS (See 9.04.090B) 200
9.10.020 SOLICITING AFTER SUNSET OR BEFORE SUNRISE 50
9.10.030 PLACE OF SOLICITATION 50
9.10.030A SOLICIT AT ANY BUS STOP 50
9.10.030B SOLICIT IN ANY PUBLIC TRANSPORTATION VEHICLE 50
9.10.030C SOLICIT IN ANY VEHICLE ON THE STREET 50
9.10.030D SOLICIT ON PRIVATE PROPERTY WITHOUT PERMISSION 50
9.10.030E SOLICIT WITHIN 10 FT OF ENTRANCE WAY INTO OR EXIT FROM ANY 50
BUILDING OPEN TO THE PUBLIC
9.10.030F SOLICIT WITHIN 50 FT OF ANY BANK, SAVING AND LOAN OR OTHER 50
FINANCIAL INSTITUTION BUILDINGS
9.10.030G SOLICIT IN PARKING LOT OF ANY BANK, SAVINGS AND LOAN, OR 50
OR OTHER FINANCIAL INSTITUTION
9.10.030H SOLICIT WITHIN 50 FT OF ALL CASH DISBURSAL MACHINES 50
9.10.030I SOLICIT WITHIN 6 FT OF ANY BUILDING/FENCE/STRUCTURE 50
SEPARATING PRIVATE PROPERTY FROM PUB RIGHT OF WAY
9.10.030J SOLICIT WHILE SEATED ON OR LEANING AGAINST PUBLIC BENCH, 50
PLANTER, MONUMENT, OR OTHER PUBLIC PROPERTY
9.10.030K SOLICIT WHILE SEATED ON OR LEANING AGAINST PUBLIC BENCH, 50
9.10.030K Solicit within 14 feet of any street corner or intersection. 50
9.10.030L Solicit while within 14 feet of any open air dining area or café extension. 50
9.10.030M Solicit within 14 feet of any kiosk. 50
9.10.040A SOLICITING WITHIN 3 FT OF PERSON SOLICITED 50
9.10.040B SOLICIT BY BLOCKING PATH OF PERSON SOLICITED 50
9.10.040C SOLICIT BY FOLLOWING PERSON WHO WALKS AWAY 50
9.10.040D SOLICIT BY USING PROFANE OR ABUSIVE LANGUAGE 50
9.10.040E SOLICITING IN A GROUP OF TWO OR MORE 50
9.10.040F SOLICITING UNDER THE INFLUENCE OF ALCOHOL/DRUGS 50
9.10.040G SOLICITING WHILE IN POSSESSION OF A DOG 50
9.10.050A FALSE OR MISLEADING REPRESENTATION IN THE COURSE OF 50
SOLICITING A DONATION
9.10.050B SOLICITING FOR A SPECIFIC PURPOSE THEN SPENDS FOR A 50
DIFFERENT PURPOSE
9.10.060
PROHIBITED SOLICITATION TWICE WITHIN 6 MONTHS (may be reduced to infraction at discretion of City Attorney) 200/100
9.12.020 CONSUMPTION OF INTOXICATING LIQUORS IN PUBLIC PLACES 70
9.12.020 SAFETY ENHANCEMENT ZONE TRIPLE FINE 210
9.12.030 DISPLAY/POSSESSION OF OPEN CONTAINERS 70
9.12.030 SAFETY ENHANCEMENT ZONE TRIPLE FINE 210
9.12.030 DISPLAY OF OPEN CONTAINERS WITHIN 48 HOURS 50
9.12.030 SAFETY ENHANCEMENT ZONE TRIPLE FINE 150
9.12.040 MINOR'S SOLICITATION OF ALCOHOLIC BEVERAGE PURCHASES 50
6.13 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
(UNDER THE AGE OF 21)
9.12.040 SAFETY ENHANCEMENT ZONE TRIPLE FINE 150
9.12.050 POSSESSION OF ALCOHOL IN SAN LORENZO PARK 70
9.12.050 SAFETY ENHANCEMENT ZONE TRIPLE FINE 210
9.12.050 POSS OF ALCOHOL, SAN LORENZO PARK W/PR WITHIN 48 HOURS 175
9.12.050 SAFETY ENHANCEMENT ZONE TRIPLE FINE 525
9.12.070
POSSESSION OF OPEN CONTAINER WITH 48 HOUR PRIOR (may be reduced to infraction at discretion of City Attorney) 200/100
9.16.010 GAMING CURFEW 110
9.16.060 GAMING, VISITING 110
9.20.010 DEFACING SIDEWALKS 60
9.20.010 SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
9.26.080 FIREARM DEALER - LOCATION AND SITE STANDARDS (infraction) 60
9.26.080
FIREARM DEALER - LOCATION AND SITE STANDARDS-SUBSEQUENT OFFENSE WITHIN 1 YEAR (misdemeanor) 110
9.26.090 FIREARM DEALER - COMPLIANCE WITH LAW (infraction) 60
9.26.090
FIREARM DEALER - COMPLIANCE WITH LAW -SUBSEQUENT OFFENSE WITHIN 1 YEAR (misdemeanor) 110
9.26.100 FIREARM DEALER - RECORD MAINTENANCE (infraction) 60
9.26.100
FIREARM DEALER - RECORD MAINTENANCE - SUBSEQUENT OFFENSE WITHIN 1 YEAR (misdemeanor) 110
9.26.155 FIREARM DEALER - INSURANCE REQUIREMENT (infraction) 60
9.26.155
FIREARM DEALER - INSURANCE REQUIREMENT -SUBSEQUENT OFFENSE WITHIN 1 YEAR (misdemeanor) 110
9.26.160 FIREARM DEALER - OPERATION WITHOUT AUTHORIZATION (infraction) 60
9.26.160
FIREARM DEALER - OPERATION WITHOUT AUTHORIZATION-SUBSEQUENT OFFENSE WITHIN 1 YEAR (misdemeanor) 110
9.28.010 DISCHARGE OF FIREARMS 150
9.28.010 SAFETY ENHANCEMENT ZONE TRIPLE FINE 450
9.29.020 FIREARMS LOCATED IN A RESIDENCE TO BE KEPT IN A LOCKED CONTAINER OR DISABLED WITH A TRIGGER LOCK (Infraction)
60 9.29.020 FIREARMS LOCATED IN A RESIDENCE TO BE KEPT IN A LOCKED
CONTAINER OR DISABLED WITH A TRIGGER LOCK - SUBSEQUENT
OFFENSE WITHIN 1 YEAR (Misdemeanor)
110
9.30.010 REPORTING LOST OR STOLEN FIREARMS (Infraction) 60
9.30.010 REPORTING LOST OR STOLEN FIREARMS (Misdemeanor) 110
9.32.020 CITY PROPERTY - FIREARM/AMMUNITION PROHIBITED 110
9.36.010 CURFEW, OFFENSIVE NOISE 60
9.36.010 SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
9.36.010A CURFEW, OFFENSIVE NOISE BETWEEN THE HOURS OF 10 PM AND 60 8:00 AM
9.36.010A SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
9.36.010A1 CURFEW, OFFENSIVE NOISE WITHIN 100 FEET OF ANY BUILDING 60
USED FOR SLEEPING PURPOSES
6.14 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
9.36.010A1 SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
9.36.010A2 CURFEW, OFFENSIVE NOISE WHICH DISTURBS ANY PERSON 60
WITHIN HEARING DISTANCE OF SUCH NOISE
9.36.0101A2 SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
9.36.020 UNREASONABLY DISTURBING NOISES 100
9.36.020 SAFETY ENHANCEMENT ZONE TRIPLE FINE 300
9.36.030
OFFENSIVE NOISE WITH 48-HOUR PRIOR (may be charged as infraction at discretion of City Attorney) 150/75
9.36.030 SAFETY ENHANCEMENT ZONE TRIPLE FINE 450
9.37.050(b)(1) CONDUCT OR ALLOW LOUD/UNRULY GATHERING (Infraction) 250
9.37.050(b)(2)
CONDUCT OR ALLOW LOUD/UNRULY GATHERING -2ND OFFENSE WITHIN 1 YEAR (Infraction) 500
9.37.050(b)(3)
CONDUCT OR ALLOW LOUD/UNRULY GATHERING -3RD & SUBSEQUENT OFFENSES WITHIN 1 YEAR (Misdemeanor) 1000
9.40.070 SOUND AMPLIFICATION DEVICES VIOLATION (infraction) 100
9.40.080
SOUND AMPLIFICATION DEVICES SUBSEQUENT VIOLATION WITHIN 48- HOURS (Misdemeanor) (may be charged as infraction at discretion of City Attorney) 150/75
9.46.020 AUTOMATIC CALLING DEVICES, TELEPHONE ADVERTISING 200
9.49.040 PROHIBITED SIGNS 30
9.49.040A PROHIBITED COMMERCIAL SIGNS 30
9.49.040B PROHIBITED SIGNS ON ANY BLDG, FENCE, FIRE ALARM, WIRES, 30
TRAFFIC SIGN, SIGNAL, TREE, OR SHRUB
9.49.040C SIGNS PLACED ON OR OVER ANY PORTION OF ANOTHER LAWFULLY 30
PLACED SIGN
9.49.060 FAILURE TO REMOVE PROHIBITED SIGN 30
9.50.010 OBSTRUCTION OF MOVEMENT IN PUBLIC PLACES 30
9.50.010 SAFETY ENHANCEMENT ZONE TRIPLE FINE 90
9.50.011 LYING DOWN ON PUBLIC SIDEWALKS IN DESIGNATED CITY ZONES 60
9.50.011 SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
9.50.012 SITTING ON SIDEWALKS IN DESIGNATED CITY ZONES 60
9.50.012 SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
SUBSEQUENT OFFENSE WITHIN 30 DAYS 110
9.50.012A SITTING DOWN ON PUBLIC SIDEWALKS AT A BUS STOP 60
9.50.012A SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
SUBSEQUENT OFFENSE WITHIN 30 DAYS 110
9.50.012B SITTING DOWN ON PUBLIC SIDEWALK WITHIN 14 FEET OF A BUILDING 60
6.15 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
9.50.012B SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
SUBSEQUENT OFFENSE WITHIN 30 DAYS 110
9.50.012B SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.012C SITTING DOWN ON PUBLIC SIDEWALKS WITHIN 50 FEET OF AN ATM 60
9.50.012C SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
SUBSEQUENT OFFENSE WITHIN 30 DAYS 110
9.50.012D
SITTING DOWN ON PUBLIC SIDEWALKS WITHIN 14 FEET OF ANY FENCE THAT ABUTS A SIDEWALK 60
9.50.012D SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
SUBSEQUENT OFFENSE WITHIN 30 DAYS 110
9.50.012D SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.012E SITTING DOWN ON PUBLIC SIDEWALKS WITHIN 14 FT OF FOUNTAIN, 60
9.50.012E SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
PHONE, BENCH, ETC. SUBSEQUENT OFFENSE WITHIN 30 DAYS 110
9.50.012E SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.012F SITTING DOWN ON PUBLIC SIDEWALKS WITHIN 14 FT OF STREET 60
9.50.012F SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
CORNER SUBSEQUENT OFFENSE WITHIN 30 DAYS 110
9.50.012F SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.012G SITTING DOWN ON PUBLIC SIDEWALKS WITHIN 14 FT OF OPEN AIR DINING AREA 60
9.50.012G SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
SUBSEQUENT OFFENSE WITHIN 30 DAYS 110
9.50.012G SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.012H SITTING DOWN ON PUBLIC SIDEWALKS WITHIN 14 FT OF KIOSK 60
9.50.012H SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
SUBSEQUENT OFFENSE WITHIN 30 DAYS 110
9.50.012H SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.013(A) SITTING DOWN ON PUBLIC BENCHES IN DESIGNATED ZONES 60
9.50.013(A) SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
9.50.013(B) SUBSEQUENT OFFENSE AFTER NOTIFICATION 110
9.50.013(B) SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.016 PUBLIC URINATION AND DEFECATION PROHIBITED 80
9.50.016 SAFETY ENHANCEMENT ZONE TRIPLE FINE 240
9.50.016 PUBLIC URINATION AND DEFECATION PROHIBITED WITHIN 30 DAYS OR 110
ONE OR MORE PRIOR
9.50.016 SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.020 CONDUCT ON PUBLIC PROPERTY, WALK, STAND, SIT OR LIE ON 60
PUBLIC PROPERTY, LAWN, OR BENCH
9.50.020 SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
9.50.030 ABUSE OR MUTILATION OF TREES, PLANTS, AND LAWNS 110
9.50.030 SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.030(1) DAMAGE, CUT, CARVE, OR REMOVE ANY TREE OR PLANT 110
9.50.030(1) SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.030(2) ATTACH ANY SIGN, WIRE, OR INJURIOUS MATERIAL TO ANY TREE 110
OR PLANT
9.50.030(2) SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.030(4) ABUSE OR MUTILATION OF TREES, PLANTS, AND LAWNS BY HARMFUL 110
6.16 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
GASEOUS, LIQUID OR SOLID SUBSTANCES
9.50.030(4) SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.030(5) TIE HORSE, DOG, OR OTHER ANIMAL TO TREE OR PLANT 110
9.50.030(5) SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.030(6) CLIMB ANY TREE OR PLANT 110
9.50.030(6) SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.030(7) DIG IN OR OTHERWISE DISTURB PLANTS, LAWN OR GRASS AREAS 110
9.50.030(7) SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.030(8) DAMAGE PUBLIC PROPERTY OR APPURTENANCES 110
9.50.030(8) SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.50.050 SMOKING ON PUBLIC PROPERTY 20
9.50.050 SAFETY ENHANCEMENT ZONE TRIPLE FINE 60
9.50.070
SUBSEQUENT OFFENSE WITHIN 30 DAYS (may be reduced to infraction at discretion of City Attorney) 110/55
9.50.070 SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.51.010 FISHING FROM BRIDGES 20
9.52.010 UNLAWFUL DIVING 110
9.56.050 HARMING HERITAGE TREE OR SHRUB 500
9.56.060 PERMIT REQUIRED FOR WORK SIGNIFICANTLY AFFECTING HERITAGE 214
9.56.060A REMOVAL OF HERITAGE TREE WITHOUT A PERMIT 214
9.56.060A REMOVAL OF HERITAGE TREE WITHOUT A PERMIT 214
9.56.060A REMOVAL OF HERITAGE TREE WITHOUT A PERMIT 214
9.56.090 STATE TREE CARE LICENSE REQUIRED 215
9.56.100 HARMING HERITAGE TREE ON PUBLIC PROPERTY 500
9.58.040 ALARM SYSTEMS, REGISTRATION 60
9.58.080 FALSE ALARM 60
9.60.010 TRESPASSING 60
9.60.010 SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
9.60.010A REMAINING UPON BUSINESS PREMISES AFTER BEING NOTIFIED TO 60 LEAVE
9.60.010A SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
9.60.010B ENTERING BUSINESS PREMISES AFTER BEING NOTIFIED TO KEEP 60
OFF OR KEEP AWAY THERE FROM
9.60.010B SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
9.60.030
TRESPASSING WITH 48-HOUR PRIOR (may be reduced to infraction at discretion of City Attorney) 110/55
9.60.030 SAFETY ENHANCEMENT ZONE TRIPLE FINE 330
9.62.010 TRESPASS PUBLIC TRANSIT FACILITY (Infraction) 50
9.62.010 SAFETY ENHANCEMENT ZONE TRIPLE FINE 150
9.62.010 TRESPASS PUBLIC TRANSIT FACILITY (Misdemeanor) 250
9.62.010 SAFETY ENHANCEMENT ZONE TRIPLE FINE 750
9.64.030 TRESPASS PARKING GARAGE/LOT - AFTER WARNING 50
9.66.030 PROHIBITED USE OF WATER SPORTS EQUIPMENT 30
9.66.050 BLACKBALL POSTED NO SWIMMING OR BATHING 30
9.66.060 REGULATION OF OCEAN WATER SPORTS 30
9.66.080 OVER 5 KNOTS IN 5 KNOT ZONE 30
6.17 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
9.66.090 INSIDE 300 YARD ZONE 30
9.66.100 UNSAFE OPERATION 30
9.70.020 AREA WITHDRAWN FROM ACCESS 50
9.83.030 DISCRIMINATION - EMPLOYMENT 250
9.83.040 DISCRIMINATION - HOUSING/REAL ESTATE 250
9.83.050 DISCRIMINATION - BUSINESS/PUBLIC ACCOMODATION 250
9.83.060 DISCRIMINATION - EDUCATION 250
9.83.100 DISCRIMINATION - COERCION OR RETALIATION 250
9.83.110 DISCRIMINATION - PRESERVATION OF BUSINESS RECORDS 250
9.91.020(a)
GOVERNMENT-SPONSORED UNSANCTIONED TRANSPORT OF HOMELESS PERSONS (misdemeanor) 1000
10.12.020 PERSONS OTHER THAN OFFICIALS DIRECTING TRAFFIC 20
10.12.020 SAFETY ENHANCEMENT ZONE TRIPLE FINE 60
10.12.030 OBEDIENCE TO POLICE OR AUTHORIZED OFFICERS 100
10.12.030 SAFETY ENHANCEMENT ZONE TRIPLE FINE 300
10.12.050 OBSTRUCT/INTERFERE WITH POLICE OR AUTHORIZED OFFICERS 65
10.12.050 SAFETY ENHANCEMENT ZONE TRIPLE FINE 195
10.12.060 AUTHORITY OF POLICE IN CROWDS OF PEOPLE AND VEHICLES 65
10.12.060 SAFETY ENHANCEMENT ZONE TRIPLE FINE 195
10.12.070 PUBLC EMPLOYEES TO OBEY TRAFFIC REGULATIONS 65
10.12.070 SAFETY ENHANCEMENT ZONE TRIPLE FINE 195
10.12.090 REPORT OF DAMAGE TO CERTAIN PROPERTY-VEHICLE OWNER 30
10.12.090 SAFETY ENHANCEMENT ZONE TRIPLE FINE 90
10.16.030 OBEDIENCE TO TRAFFIC CONTROL DEVICES 30
10.16.030 SAFETY ENHANCEMENT ZONE TRIPLE FINE 90
10.16.090 UNAUTHORIZED PAINTING OF CURBS 30
10.16.090 SAFETY ENHANCEMENT ZONE TRIPLE FINE 90
10.20.030 SIGNAL CONTROL INTERSECTIONS, RIGHT TURNS 50
10.28.030 EMERGING FROM ALLEY, DRIVEWAY OR BUILDING-STOPPING 50
10.32.010 DRIVING THROUGH FUNERAL PROCESSION OR PARADE 50
10.32.020 CLINGING TO MOVING VEHICLE 50
10.32.030 COMMERCIAL VEHICLES USING PRIVATE DRIVEWAYS 50
10.32.040 RIDING OR DRIVING ON SIDEWALK 50
10.32.050 NEW PAVEMENT AND MARKINGS 50
10.32.060 OBEDIENCE TO BARRIERS AND SIGNS 60
10.32.060 OBEDIENCE TO BARRIERS AND SIGNS, PEDESTRIAN 20
10.32.070 ENTRANCE INTO INTERSECTION, OBSTRUCT TRAFFIC 50
10.32.080 LIMITED ACCESS 30
6.18 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
10.32.090 RESTRICTIONS IN USE OF FREEWAYS 20
10.32.100 CROSSING FIRE HOSE 30
10.32.110 VEHICLES RESTRICTED ON BEACHES & PARKS 60
10.36.020 PEDESTRIANS, CROSSWALKS 20
10.36.030 SPECIAL PEDESTRIAN TRAFFIC SIGNALS 20
10.36.040(c) REMAINING ON MEDIANS/ROUNDABOUTS 20
10.36.040(d) REMAINING ON MEDIANS/ROUNDABOUTS - SECOND OFFENSE WITHIN SIX MONTHS (may be reduced to infraction at discretion of City Attorney) 100/50
10.36.041 USE OF ROLLERSKATES, SKATEBOARDS, COASTERS. AND SIMILAR 20
DEVICES RESTRICTED
10.40.070 REPAIRING OR GREASING VEHICLES ON PUBLIC STREET 51
10.40.070 SAFETY ENHANCEMENT ZONE TRIPLE FINE 144
10.40.115 STOPPING OR STANDING OF COMMERCIAL VEHICLES OF CERTAIN 43
WEIGHT IN RESIDENTIAL DISTRICT
10.40.115 SAFETY ENHANCEMENT ZONE TRIPLE FINE 180
10.40.120(b)
PARKING OF OVERSIZED VEHICLES - ENCROACHING UTILITY
CONNECTIONS (infraction) 50
10.40.120(c)
PARKING OF OVERSIZED VEHICLES - UNPERMITTED OPEN FIRES ON
PUBLIC STREETS, HIGHWAYS, ALLEYS, OR CITY PARKING LOTS
(misdemeanor) 100
10.40.120(d)
PARKING OF OVERSIZED VEHICLES - UNSAFE, UNTIDY, OR UNSANITARY AREA (misdemeanor) 100
10.40.120(k)
PARKING OF OVERSIZED VEHICLES - FRAUDULENT PERMIT PENALTY - 1st OFFENSE (infraction) 50
10.40.120(k)
PARKING OF OVERSIZED VEHICLES - FRAUDULENT PERMIT PENALTY - ANY SUBSEQUENT OFFENSE WITHIN ONE YEAR (misdemeanor) (may be charged as an infraction at discretion of City Attorney) 100/50
10.40.250 STOPPING OR STANDING IN HANDICAPPED PARKING AREA 290
10.40.250 SAFETY ENHANCEMENT ZONE TRIPLE FINE 870
10.40.270 ENGINE IDLING (infraction) 50
10.48.010 LOUD NOISES IN VEHICLES 50
10.48.030B SEMI TRUCK FAILING TO REMAIN ON TRUCK ROUTE 100
10.52.090
PARKING METER OR STANDARD NOT TO BE USED FOR CERTAIN
PURPOSES 50
10.52.100 IMPROPER USE OF METER 50
10.54.030 PROHIBITED TO REPAIR OR GREASE VEHICLES 81
10.54.040 PROHIBITED TO WASH OR POLISH VEHICLES 51
10.56.030 TRAINS NOT BLOCK CROSSING 50
10.60. TRAINS, SPEED LIMIT 110
10.64.030A UNLAWFUL PUBLIC GATHERING EVENT 60
10.64.030B UNAWLFUL PUBLIC GATHERING PARTICIPATION 60
10.64.030C VIOLATION OF PUBLIC GATHERING PERMIT CONDITIONS 60
10.64.030D INTERFERENCE WITH PUBLIC GATHERING EVENT 60
6.19 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
10.64.030E VEHICULAR INTERFERENCE WITH PUBLIC GATHERING EVENT 60
10.64.030F FAILURE TO COMPLY WITH PUBLIC EVENT REVOCATION ORDER 60
10.64.030G PUBLIC/MAJOR EVENT VIOLATIONS, MISDEMEANOR 100
10.64.060 PERMIT REQUIRED - PUBLIC/MAJOR EVENT 60
10.64.070 PERMIT REQUIRED EXCEPTIONS - PUBLIC/MAJOR EVENT 60
10.64.090 APPLICATION - PUBLIC/MAJOR EVENT 60
10.64.100 LATE APPLICATION - PUBLIC/MAJOR EVENT 60
10.64.110 APPLICATION FEE - PUBLIC/MAJOR EVENT 60
10.65.030 (a) -
(e) PUBLIC GATHERING VIOLATION (infraction) 60
10.65.030 (f) PUBLIC GATHERING VIOLATION (misdemeanor) 120
10.68. VEHICLES & TRAFFIC Bicycles 60
10.68.030 BICYCLES, OPERATION UPON SIDEWALKS 20
10.68.040 BICYCLES, GROUP OPERATION 20
10.68.050 BICYCLES, PARKING 20
10.68.060 BICYCLES, PARKING PROHIBITED 10
10.68.070 BICYCLES, RACING AND TRICK RIDING 10
10.68.080 PLACING OF BICYCLE RACKS 30
10.68.090 BICYCLES, PASSENGERS 10
10.68.100 BICYCLES, ENTERING PUBLIC RIGHT-OF-WAY 10
10.68.110 BICYCLE LICENSE PERMIT REQUIRED 20
10.68.160 TAMPERING WITH LICENSE OR SERIAL NUMBERS 20
10.68.200 OPERATING OF MOTORIZED BIKE ON MUNICIPAL PATHWAYS 30
10.69.010 ACCUMULATION AND STORAGE OF AN ABANDONED, DISMANTLED, 60
OR INOPERATIVE BICYCLE PARTS ON PUBLIC PROPERTY
10.75.270 TOWING VEHICLES - PUBLIC PROPERTY - PROHIBITED ACTS 80
10.80.190 TOWING VEHICLES - PRIVATE PROPERTY - OPERATING WITHOUT PERMIT 80
13.04.010 LIMITATIONS ON ACCESS AND USE OF PUBLIC PROPERTY 80
13.04.011C IN PARK AFTER HOURS 30
13.04.011D VIOLATION AMOUNT 50
13.04.021 OUTSIDE DESIGNATED FENCED AREA, LIGHTHOUSE POINT 80
13.08.010 BASEBALL ON BEACHES 30
13.08.020 LITTERING IN PARKS OR ON BEACHES 30
13.08.025 GLASS ON BEACH 30
13.08.030 ALCOHOLIC BEVERAGES 30
13.08.040 VEHICLE RESTRICTED ON BEACH AND PARK 80
13.08.050 FIRES PROHIBITED ON BEACH AND OR PARK 30
13.08.060 UNLAWFUL BATHING AND SWIMMING 30
13.08.070 BOATING OR CRAFT OF ANY KIND UNLAWFUL IN OR UPON ANY BODY 30
OF WATER IN ANY CITY PARK
13.08.080 NO FISHING IN ANY CITY PARK WATER EXCEPT WHERE AND WHEN 30
DESIGNATED
13.08.090(a)
INTERFERENCE WITH CITY EMPLOYEE AT PARK OR BEACH (may be charged as infraction at discretion of City Attorney) 100/50
13.08.090(b) THREATENING/ABUSIVE CONDUCT TOWARD CITY EMPLOYEE AT PARK OR
6.20 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
BEACH (may be charged as infraction at discretion of City Attorney) 100/50
13.08.100 ORDER TO VACATE ANY PROPERTY MAINTAINED BY THE PARKS AND RECREATION DEPARTMENT (may be charged as infraction at discretion of City Attorney) 100/50
13.08.110 SAFETY ENHANCEMENT ZONE TRIPLE FINE 300
13.10.070 SELLING ANYTHING IN PUBLIC PARK OR BEACH WITHOUT PERMIT 60
13.12. PARKS & RECREATION Use of Skateboards & Bicycles 60
13.12.015
NO BICYCLE OR SCOOTER PERMITTED IN A CITY PARK OR
RECREATIONAL FACILITY DESIGNATED FOR SKATEBOARDING 60
13.12.020
MISUSE OF SKATEBOARDS AND WHEELED RECREATIONAL DEVICES AT CITY-OWNED PARKS AND RECREATIONAL FACILITIES (infraction) 60
13.14.050 SURF SCHOOL VIOLATION -- 1ST OFFENSE (infraction) 100
13.14.050 SURF SCHOOL VIOLATION -- 2ND OFFENSE WITHIN 1 YEAR (infraction) 200
13.14.050 SURF SCHOOL VIOLATION -- 3RD OFFENSE WITHIN 1 YEAR (Misdemeanor) 1000
13.30.100(a) PLANTING STREET TREES PERMIT REQUIRED 250
13.30.100(b) TRIMMING AND REMOVAL OF STREET TREES PERMIT REQUIRED 250
14.04. HARBOR & WHARF Municipal Wharf 30
14.04.260 UNNECESSARY DELAY 30
14.04.270 VESSEL REMAINING AT LANDING WHEN NOT LOADING OR DISCHARGING 30
14.04.280 MUNICIPAL WHARF, OBSTRUCTING APPROACH/EXIT 30
14.04.310 MALICIOUS SETTING ADRIFT 30
14.04.320 DOLPHINS OR WHARVES IN TURNING 110
14.04.330 FIRES PROHIBITED ON BOATS OR VESSELS 60
14.04.340 MUNICIPAL WHARF, MALICIOUS INJURY TO PROPERTY 100
14.04.360 MUNICIPAL WHARF, OBSTRUCTION 60
14.04.430 MUNICIPAL WHARF, GARBAGE 30
14.04.450 MUNICIPAL WHARF, FAIRWAY TO BE KEPT CLEAR 30
14.04.470 REPAIRS ON WHARF, PERMIT 20
14.04.480 MUNICIPAL WHARF, SOLICITING 20
14.04.490 PROTECTION OF WILDLIFE 20
14.04.550 MUNICIPAL WHARF, OPEN FIRE 130
14.06. HARBOR & WHARF Wharf Vehicle Regulations 60
14.06.010A WHARF VEHICLES REGS, SPEED LIMIT TRUCKS > 10MPH SEE SCHED
SEE SPEED
14.06.040 WHARF VEHICLES REGS, SPEED LIMIT OTHER VEH > 15 MPH SCHEDULE
SEE SPEED
15.08. STREETS AND SIDEWALKS General Provisions SCHEDULE
15.08.030 DRIVEWAY PERMIT 20
15.12. STREETS AND SIDEWALKS Standards 20
6.21 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
15.20.210 UNPERMITTED CURB/SIDEWALK REPAIRS OR TREE PRUNING/REMOVAL ON PUBLIC PROPERTY 100
15.28.010 STREET CUTTING, PERMIT 60
15.32. STREETS AND SIDEWALKS Obstructions 60
15.32.010 PLACEMENT OF OBSTRUCTIONS ON STREETS AND SIDEWALKS 100/200/500
15.32.010A1 OBSTRUCTIONS ON STREETS/SIDEWALKS WITH INTENT TO LEAVE 100/200/500
IN PLACE FOR AN UNREASONABLE PERIOD OF TIME
15.32.030 STREET OBSTRUCTION, MAINTENANCE AFTER DARK 20
15.32.040 SIDEWALK OBSTRUCTION, AFTER DARK 20
15.34. STREETS AND SIDEWALKS Encroachment Permits 20
15.36.010 PAINTING OF STREETS 20
16.02.040(a)(1) UNAUTHORIZED USE OF WATER FROM FIRE HYDRANT 100
16.02.040(a)(2)
EXCESS WATER RUNNING TO WASTE FROM LANDSCAPE IRRIGATION SYSTEM 100
16.02.040(a)(3) UNCORRECTED PLUMBING LEAK 100
16.02.040(a)(4) WASHING OF EXTERIOR SURFACES WITHOUT HOSE SHUTOFF NOZZLE 100
16.02.040(a)(5)
CLEANING OF STRUCTURES AND VEHICLES WITHOUT HOSE SHUTOFF VALVE 100
16.02.040(a)(6) RECYCLED WATER USED FOR ORNAMENTAL FOUNTAINS REQUIRED 100
16.02.040(a)(7) RECYCLED WATER USED FOR ALL COOLING PURPOSES REQUIRED 100
16.02.040(a)(8)
RECYCLED WATER AND TIMERS REQUIRED AT COMMERCIAL CAR
WASHES 100
16.02.040(a)(9)
USE OF POTABLE WATER FOR DUST CONTROL OR SOIL COMPACTION DURING CONSTRUCTION 100
16.02.040(a)(10) INDISCRIMINATE RUNNING OF WATER WITHOUT REASONABLE PURPOSE 100
16.02.040(a)(11)
USE OF POTABLE WATER TO IRREGATE BETWEEN 10:00 A.M. AND 5:00 P.M. 100
16.02.040(b)(3) Serving drinking water to any customer unless expressly requested 100
16.05.010B1 LOCH LOMOND, NUDITY 60
16.05.010B2 LOCH LOMOND, POSS FIRECRACKERS, EXPLOSIVES, ETC. 120
16.05.010B3 LOCH LOMOND, NO BICYCLE, SCOOTER, OR SKATEBOARD 60
16.05.030B LOCH LOMOND, ENTRY WHEN FACILITY CLOSED 120
16.05.030C LOCH LOMOND, FISHING BEFORE 6 AM OR AFTER SUNSET, RETURN 120 OF BOATS, USE OF PARK AFTER SUNSET 60
16.05.040A LOCH LOMOND RESERVOIR, NO VALID PERMIT 60
16.05.050(1) LOCH LOMOND, SUITABLE BOATS 60
16.05.050A LOCH LOMOND, BOAT LAUNCHING FROM UNDESIGNATED AREA 60
16.05.050C LOCH LOMOND, BOAT STANDARDS 60
16.05.050K LOCH LOMOND, BOARDING & EXCHANGE OF PASSENGERS 60
16.05.050O LOCH LOMOND, FLOATATION DEVICE 60
16.05.050P LOCH LOMOND, AGE RESTRICTION 60
6.22 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
16.05.060A LOCH LOMOND, FISHING PROHIBITED 60
16.05.060B LOCH LOMOND, DAILY LIMIT, PLUS $25.00 PER FISH 60
16.05.060C LOCH LOMOND, NO FISHING LICENSE/PERMIT 120
16.05.060D LOCH LOMOND, USE OF MINNOW (LIVE) BAIT 120
16.05.070A LOCH LOMOND, PICNIC IN PROHIBITED AREA 60
16.05.070B LOCH LOMOND, FIRE REGULATIONS 120
16.05.070C LOCH LOMOND, TAKING OF FIREWOOD (DESTROY TREES) 120
16.05.080 LOCH LOMOND, HIKING IN PROHIBITED AREA 60
16.05.090A LOCH LOMOND, DEPOSIT HUMAN WASTE IN RESERVOIR 120
16.05.090B LOCH LOMOND, BATHE/SWIM/WADE OR ENTER WATER 120
16.05.090C LOCH LOMOND, LITTERING 60
16.05.100B LOCH LOMOND, DRIVE VEHICLE IN RESTRICTED AREA 120
16.05.100C LOCH LOMOND, LEASH LAW 120
16.05.100D LOCH LOMOND ALCOHOL POSSESSION WITHOUT PERMIT 120
16.05.100E LOCH LOMOND, MUTILATE WILDLIFE/VEGETATION BY PERSON/DOG 120
16.05.100F LOCH LOMOND, POSSESS FIREARMS 120
16.05.100G LOCH LOMOND, MARK OR DEFACE INFRASTRUCTURE 120
16.05.100 M UNLAWFUL RELEASE OF ORGANISM INTO LOCH LOMOND RESERVOIR 100
16.05.110A LOCH LOMOND, SMOKING IN PROHIBITED AREA 120
16.05.110B LOCH LOMOND, OPEN FIRES 120
16.05.110C LOCH LOMOND, FIRES IN PROHIBITED AREA 120
16.05.110D LOCH LOMOND, PORTABLE BARBEQUES` 120
16.05.110E LOCH LOMOND, DISPOSE OF CHARCOAL 120
16.05.110F LOCH LOMOND, SMOKING, FIRES WHEN PROHIBITED 120
16.06.030A WATER WELLS, PERMIT 100
16.08.020
SEWER SYSTEM-DISCHARGE TO SANITARY SEWER (misdemeanor) (may be charged as an infraction at discretion of City Attorney) 110/60
16.08.030
STORM WATER DISCHARGE - SANITARY SEWER (misdemeanor) (may be charged as an infraction at discretion of City Attorney) 110/60
16.08.040
DISCHARGE TO STORM DRAIN (misdemeanor) (may be charged as an infraction at discretion of City Attorney) 110/60
16.08.050
SWIMMING POOL WATER DISCHARGE (misdemeanor) (may be charged as an infraction at discretion of City Attorney) 110/60
16.08.060
BUILDING DRAIN/SEWER MAINTENANCE (misdemeanor) (may be charged as an infraction at discretion of City Attorney) 110/60
16.08.080
TAMPERING WITH PUBLIC SEWERS (misdemeanor) (may be charged as an infraction at discretion of City Attorney) 110/60
16.08.085
DAMAGE TO PUBLIC SEWER (misdemeanor) (may be charged as an infraction at discretion of City Attorney) 110/60
16.08.110
PROHIBITIONS AND LIMITATIONS ON WASTEWATER DISCHARGES
(misdemeanor) (may be charged as an infraction at discretion of City Attorney) 110/60
16.08.120
NONCONFORMING DISCHARGE OF RADIOACTIVE WASTE (misdemeanor) (may be charged as an infraction at discretion of City Attorney) 110/60
16.08.160
WASTEWATER DISCHARGE PERMITS REQUIRED (misdemeanor) (may be charged as an infraction at discretion of City Attorney) 110/60
6.23 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
16.08.250
VIOLATION OF SEWER SYSTEM ORDINANCE (Misdemeanor for each separate offense & for each day violation occurs) 1000
16.19.030
DISCHARGE OF NON-STORMWATER RUNOFF ENTERING STORM DRAIN SYSTEM (infraction) 60
16.19.030
DISCHARGE OF NON-STORMWATER RUNOFF ENTERING STORM DRAIN SYSTEM WITH PRIOR (continuing after notice) (misdemeanor) 110
16.19.040
INSTALLATION OR USE OF ILLICIT CONNECTIONS TO THE STORM DRAIN SYSTEM (infraction) 60
16.19.040
INSTALLATION OR USE OF ILLICIT CONNECTIONS TO THE STORM DRAIN SYSTEM WITH PRIOR (continuing after notice) (misdemeanor) 110
16.19.090
LITTERING/DISCHARGE OF POLLUTION OR DAMAGING SUBSTANCES PROHIBITED (infraction) 60
16.19.090
LITTERING/DISCHARGE OF POLLUTION OR DAMAGING SUBSTANCES PROHIBITED (continuing after notice) (misdemeanor) 110
18.04.060 BUILDING CODE VIOLATIONS 100/200/500
18.06.020A BUILDING PERMIT FINAL INSPECTION, UNLAWFUL OCCUPATION 110
OF PREMISES
18.07.080A1 ENERGY CONSERVATION, EXISTING MULTI-FAMILY HOUSING, SELLING 110
WITHOUT FULL DISCLOSURE
18.07.080A2 ENERGY CONSERVATION, EXISTING MULTI-FAMILY HOUSING, 110
REFUSAL TO INSTALL
18.07.080A3 ENERGY CONSERVATION, EXISTING MULTI-FAMILY HOUSING, 110
RETALIATORY EVICTION OF TENANTS
18.08.0801 ELECTRIC CODE GENERAL REQUIREMENTS, MATERIALS, DEVICES, 110
18.08.0802 APPLIANCES, APPARATUS & EQUIPMENT/SAFETY
18.12 ELECTRIC CODE GENERAL REQUIREMENTS 110
18.12.080.1 PLUMBING CODE
PLUMBING CODE GENERAL REQ, MATERIALS, DEVICES, 110
18.12.080.2 APPLIANCES, APPARATUS & EQUIPMENT/SAFETY
18.12.080.3 PLUMBING CODE REQUIREMENTS, INSTALLATION STANDARDS 110
18.14 PLUMBING CODE REQ, PREVIOUSLY USED MATERIALS 110
MECHANICAL CODE
18.14.080.1 MECHANICAL CODE GENERAL REQ, MATERIALS, DEVICES, 110
18.14.080.2 APPLIANCES, APPARATUS & EQUIPMENT/SAFETY
18.15.040 VIOLATION OF ENERGY CODE – 1st OFFENSE (infraction) 100
18.15.040 VIOLATION OF ENERGY CODE – 2nd OFFENSE WITHIN ONE YEAR (infraction) 200
18.15.040
VIOLATION OF ENERGY CODE – ALL SUBSEQUENT OFFENSES WITHIN ONE YEAR (infraction) 300
18.20.090 MECHANICAL CODE, PREVIOUSLY USED MATERIALS 110
18.20.140 HOUSE MOVING, PERMIT REQUIRED 110
18.28.010 HOUSE MOVING, OBSTRUCTING STREETS 110
SIDEWALK MARQUEES, PERMISSION REQUIRED 110
18.32.030 SWIMMING POOLS, ENCLOSURES 110
6.24 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
18.44.070
EARTHQUAKE HAZARD REDUCTION – FAILURE TO COMPLY WITH THE TIME LINE 110
19.05.040 FIRE CODE - PERMITS REQUIRED - 1ST OFFENSE (infraction) 100
19.05.040
FIRE CODE - PERMITS REQUIRED - 2ND OFFENSE WITHIN 1 YEAR (infraction) 200
19.05.040
FIRE CODE - PERMITS REQUIRED - 3+ OFFENSES WITHIN 1 YEAR (Infraction) 300
19.05.060 FIRE CODE - OVERCROWDING - 1ST OFFENSE (infraction) 100
19.05.060 FIRE CODE - OVERCROWDING - 2ND OFFENSE WITHIN 1 YEAR (infraction) 200
19.05.060 FIRE CODE - OVERCROWDING - 3+ OFFENSES WITHIN 1 YEAR (Infraction) 300
19.05.070 VIOLATION OF FIRE CODE - 1ST OFFENSE (infraction) 100
19.05.070 VIOLATION OF FIRE CODE - 2ND OFFENSE WITHIN 1 YEAR (infraction) 200
19.05.070 VIOLATION OF FIRE CODE - 3+ OFFENSES WITHIN 1 YEAR (Infraction) 300
19.05.080
ABATEMENT OF VIOLATION - FAILURE TO COMPLY (misdemeanor) (may be charged as infraction at discretion of City Attorney) 500/100
19.05.100 FIRE CODE - VEGETATION - 1ST OFFENSE (infraction) 100
19.05.100 FIRE CODE - VEGETATION - 2ND OFFENSE WITHIN 1 YEAR (infraction) 200
19.05.100 FIRE CODE - VEGETATION - 3+ OFFENSES WITHIN 1 YEAR (Infraction) 300
19.05.110
FIRE CODE - DELIBERATE OR NEGLIGENT BURNING (misdemeanor) (may be reduced to infraction at discretion of City Attorney) 100/500
19.05.120
FIRE CODE - OPEN BURNING, RECREATIONAL FIRES, AND PORTABLE OUTDOOR FIREPLACES - 1ST OFFENSE (infraction) 100
19.05.120
FIRE CODE - OPEN BURNING, RECREATIONAL FIRES, AND PORTABLE OUTDOOR FIREPLACES - 2ND OFFENSE WITHIN 1 YEAR (infraction) 200
19.05.120
FIRE CODE - OPEN BURNING, RECREATIONAL FIRES, AND PORTABLE OUTDOOR FIREPLACES - 3+ OFFENSES WITHIN 1 YEAR (Infraction) 300
19.05.130
FIRE CODE - THROWING OR PLACING SOURCES OF IGNITION - 1st OFFENSE (infraction) 100
19.05.130
FIRE CODE - THROWING OR PLACING SOURCES OF IGNITION - 2nd OFFENSE WITHIN ONE YEAR (infraction) 200
19.05.130
FIRE CODE - THROWING OR PLACING SOURCES OF IGNITION -ALL SUBSEQENT OFFENSES WITHIN ONE YEAR (infraction) 300
19.05.140 FIRE CODE - SKY LANTERNS - 1st OFFENSE (infraction) 100
19.05.140 FIRE CODE - SKY LANTERNS - 2nd OFFENSE WITHIN ONE YEAR (infraction) 200
19.05.140
FIRE CODE - SKY LANTERNS - ALL SUBSEQUENT OFFENSES WITHIN ONE YEAR (infraction) 300
6.25 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
19.05.170 FIRE CODE - VACANT PREMISES - 1st OFFENSE (infraction) 100
19.05.170
FIRE CODE - VACANT PREMISES - 2nd OFFENSE WITHIN ONE YEAR (infraction) 200
19.05.170
FIRE CODE - VACANT PREMISES - ALL SUBSEQUENT OFFENSES WITHIN ONE YEAR (infraction) 300
19.05.180 FIRE CODE - FIRE WATCH REQUIRED - 1st OFFENSE (infraction) 100
19.05.180
FIRE CODE - FIRE WATCH REQUIRED - 2nd OFFENSE WITHIN ONE YEAR (infraction) 200
19.05.180
FIRE CODE - FIRE WATCH REQUIRED - ALL SUBSEQUENT OFFENSES WITHIN ONE YEAR (infraction) 300
19.05.190 FIRE CODE - FIRE APPARATUS ACCESS ROADS - 1st OFFENSE (infraction) 100
19.05.190
FIRE CODE - FIRE APPARATUS ACCESS ROADS - 2nd OFFENSE WITHIN ONE YEAR (infraction) 200
19.05.190
FIRE CODE - FIRE APPARATUS ACCESS ROADS - ALL SUBSEQUENT OFFENSES WITHIN ONE YEAR (infraction) 300
19.05.300 FIRE CODE - EXPLOSIVES AND FIREWORKS - 1st OFFENSE (infraction) 100
19.05.300
FIRE CODE - EXPLOSIVES AND FIREWORKS - 2nd OFFENSE WITHIN ONE YEAR (infraction) 200
19.05.300
FIRE CODE - EXPLOSIVES AND FIREWORKS - ALL SUBSEQUENT
OFFENSES WITHIN ONE YEAR 300
19.05.310
FIRE CODE - TRESPASSING ON POSTED PROPERTY - 1st OFFENSE (infraction) 100
19.05.310
FIRE CODE - TRESPASSING ON POSTED PROPERTY - 2nd OFFENSE WITHIN ONE YEAR (infraction) 200
19.05.310
FIRE CODE - TRESPASSING ON POSTED PROPERTY - ALL SUBSEQUENT OFFENSES WITHIN ONE YEAR (infraction) 300
21.01.010 UNLAWFUL TO DISCRIMINATE IN HOUSING (infraction) 100
21.01.010
UNLAWFUL TO DISCRIMINATE IN HOUSING - SUBSEQUENT OFFENSE WITHIN 6 MONTHS (misdemeanor) 200
21.02.070
FAILURE TO NOTIFY TENANT OF SECURITY DEPOSIT INTEREST
ENTITLEMENT 50
21.03.060
VIOLATION OF RELOCATION ASSISTANCE FOR DISPLACED TENANTS -- 1ST 100
OFFENSE (Infraction)
21.03.060 VIOLATION OF RELOCATION ASSISTANCE FOR DISPLACED TENANTS -- 500 SUBSEQUENT OFFENSE WITHIN SIX MONTHS (misdemeanor)
24.04.221.3 VIOLATION OF STOP ORDER 60
24.04.250.1 USES AND CONDITIONS NOT PERMITTED IN DISTRICT 60
24.04.250.2 USES AND CONDITIONS CONTRARY TO ZONING ORD. 60
6.26 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
24.04.250.3 USES AND CONDITIONS WITHOUT ZONING PERMIT 60
24.04.250.4 USES WITHOUT OCCUPANCY PERMIT 100/200/500
24.04.250.5 USES AND CONDITIONS CONTRARY TO ZONING PERMIT 100/200/500
24.04.250.6 VIOLATION OF ZONING ENFORCEMENT ORDER 60
24.08.410 DESIGN PERMIT REQUIRED 60
24.08.610 CONDITIONAL FENCE PERMIT REQUIRED 100/200/500
24.08.900 HISTORIC ALTERATION PERMIT REQUIRED 100/200/500
24.08.1320
RESIDENTIAL DEMOLITION/CONVERSION AUTHORIZATION PERMITS REQUIRED 100/200/500
24.10.100 CAPACITY OR USE INTENSITY 100/200/500
24.10.140 CONDUCT OF COMMERCIAL ACTIVITIES 100/200/500
24.10.160 HOME OCCUPATION VIOLATION 100/200/500
24.10.350.2
ONE DWELLING PER LOTDISTRICT REGULATIONS FOR SINGLE FAMILY RESIDENCE DISTRICT 60
24.10.1525 PROHIBITED USES - IG ZONE DISTRICT 100/200/500
24.12.120
PROJECTIONS INTO REQUIRED YARD AREAS, SETBACKS, AND
EASEMENTS 100/200/500
24.12.125 LANDSCAPING REQUIREMENT 60
24.12.130 EXTENDED STORAGE OR PARKING IN YARD AREA 100/200/500
24.12.130.2 PARKING AND STORAGE IN YARDS MORE THAN 48 HOURS 100/200/500
24.12.140 ACCESSORY BUILDINGS AND STRUCTURES 100/200/500
24.12.140.4A ACCESSORY BUILDING OCCUPANCY 100/200/500
24.12.140.7 ACCESSORY BUILDINGS- ADMINISTRATIVE USE AND DESIGN 60
24.12.160 FENCING AND SCREENING 100/200/500
24.12.160.1A CONDITIONAL APPROVAL FOR FENCE HEIGHT OVER 3'6" 100/200/500
24.12.160.1E HEDGE HEIGHT IN EXCESS OF THREE FEET SIX INCHES 100/200/500
24.12.160.1F CLEAR CORNER TRIANGLES AND CLEAR VISION AREAS 100/200/500
24.12.190.1L GARAGE SALES NOT TO EXCEED THREE DAYS DURING ANY 100/200/500
SIX-MONTH PERIOD
24.12.191
VIOLATION OF PRIVATE PROPERTY OUTDOOR DINING ORDINANCE - 1ST OFFENSE WITHIN ONE YEAR 100
24.12.191
VIOLATION OF PRIVATE PROPERTY OUTDOOR DINING ORDINANCE - 2ND OFFENSE WITHIN ONE YEAR 200
24.12.191
VIOLATION OF PRIVATE PROPERTY OUTDOOR DINING ORDINANCE - SUBSEQUENT OFFENSES WITHIN ONE YEAR 500
24.12.240 NUMBER OF PARKING SPACES REQ 60
24.12.250 BIKE PARKING REQUIREMENTS 60
24.12.270.3 HANDICAPPED PARKING SPACE REQUIREMENTS 60
24.12.2803A1 PARKING FACILITIES WITH 5 OR LESS SPACES LESS THAN 60
24.12.290.8 PARKING REQUIREMENTS ON LOTS OF LESS THAN 50 FEET 60
24.12.320 ILLEGAL SIGNAGE 100/200/500
24.12.320.3 MOVEABLE FREE STANDING SIGNS 100/200/500
24.12.342 OFF-SITE COMMERCIAL ADVERTISING AND BILLBOARDS 100/200/500
24.12.430.5 DISCOVERY OF ARCHEOLOGICAL RESOURCES - FAILURE TO STOP WORK 500
24.12.510 MOBILE HOMES, GENERAL REQUIREMENTS 60
6.27 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
24.12.620 DOMESTIC ANIMALS RESTRICTIONS 100/200/500
24.12.620.1 DOMESTIC ANIMALS SHALL NOT BE PERMITTED TO RUN AT LARGE, 100/200/500 SHALL BE CONFINED WITHIN COOP OR YARD 100/200/500
24.12.620.2 ANIMAL ENCLOSURE SHALL BE MAINTAINED IN A CLEAN AND 100/200/500 SANITARY CONDITION 100/200/500
24.12.620.3 NO PART OF ANIMAL ENCLOSURE SHALL BE LOCATED LESS THAN 100/200/500 25 FEET FROM ANY DWELLING 100/200/500
24.12.630.2 FARM ANIMALS SHALL BE CONFINED AT ALL TIMES WITHIN A 100/200/500 SUITABLE ENCLOSURE 100/200/500
24.12.640 HORSES/PONIES/DONKEYS/MULES, NUMBER PERMITTED 100/200/500
24.12.1100 ALCOHOLIC BEVERAGE SALES, SPECIAL USE PERMIT 100
24.12.1102 ALCOHOLIC BEVERAGE SALES REQUIREMENTS FOR HIGH RISK 100
ALCOHOL
24.12.1103 ALCOHOLIC BEVERAGE SALES, ADMINISTRATIVE USE PERMIT 100
REQUIRED
24.12.1300 PERMIT REQUIRED FOR MEDICAL MARIJUANA PROVIDER
ASSOCIATION DISPENSARIES
24.12.1790 SHORT-TERM RENTAL -- 1ST OFFENSE (Infraction) 100
24.12.1790 SHORT-TERM RENTAL -- 2ND OFFENSE WITHIN 1 YEAR (Infraction) 200
24.12.1790 SHORT-TERM RENTAL -- 3 OFFENSES WITHIN 1 YEAR (Misdemeanor) 1000
24.12.1790
HOSTING PLATFORM THAT PROVIDES BOOKING SERVIC FOR SHORTTERM 1000 RENTAL VIOLATIONS (Misdemeanor)
24.14.220 DANGEROUS, INJURIOUS, NOXIOUS, OR OTHERWISE OBJECTIONABLE 100/200/500
PUBLIC NUISANCE, OR OTHER HAZARD
24.16.120 ACCESSORY DWELLING UNIT LOCATIONS PERMITTED 60
24.16.120.1 ACCESSORY DWELLINGS, RS-5A, RS-10A 60
24.16.120.2 ACCESSORY DWELLINGS, RS-1A, RS-2A 60
24.16.120.3 ACCESSORY DWELLINGS, RS-1-10 60
24.16.120.4 ACCESSORY DWELLINGS, RS-1-7 60
24.16.120.5 ACCESSORY DWELLINGS, RS-1-5 60
24.16.120.6 ACCESSORY DWELLINGS, R-L, R-T(A), (B), AND (D) 60
24.16.140 ACCESSORY DWELLING UNIT GENERAL DEVELOPMENT STANDARDS 60
24.16.141 ACCESSORY DWELLING UNIT SITE DEVELOPMENT STANDARDS 60
24.16.142 ACCESSORY DWELLING UNIT DESIGN STANDARDS 60
24.16.150 ACCESSORY DWELLING UNIT USE STANDARDS 60
24.16.170 JUNIOR ACCESSORY DWELLING UNITS 60
24.18.020.3 ANY LEGAL NONCONFORMING BUILDING OR STRUCTURE SHALL NOT 60
BE MADE MORE NONCONFORMING
24.18.070 NONCONFORMING USE – DISCONTINUANCE 60
6.28 RESOLUTION NO. NS-30,
EXHIBIT A
Consolidated Bails Fees Schedule of the
Municipal Code of the City of Santa Cruz
Effective: 12/10/2024
Section Description Bail
6.29 City Council
AGENDA REPORT
DATE: 11/20/2024
AGENDA OF: 12/10/2024
DEPARTMENT: City Attorney/City Manager
SUBJECT: Resolution Extending the Emergency Declarations by Sixty Days in Connection with the 2022/2023 Winter Storms and 2023/2024 Winter Storms (CA/CM)
RECOMMENDATION: Motion to adopt a resolution extending the Local Emergency Declarations by sixty days in connection with the 2022/2023 and 2023/2024 winter storms.
BACKGROUND: On January 4, 2023, the City Manager declared the existence of a local emergency following storms in December 2022 and January 2023 (“2022/2023 Winter Storms”) that caused significant flooding, infrastructure damage, and other storm impacts, including downed trees and impacts to persons experiencing homelessness.
A year later, and while response to the 2022/2023 Winter Storms remained ongoing, the City of Santa Cruz experienced another significant storm event that resulted in flooding and significant damage to City infrastructure (“2023/2024 Winter Storms”). The City Manager again declared the existence of a local emergency as a result of the 2023/2024 Winter Storms on February 6, 2024.
DISCUSSION: Government Code section 8630 authorizes a governing body of a city or an official designated by ordinance to proclaim the existence of a local emergency. Santa Cruz Municipal Code section 2.20.030 empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City is affected or likely to be affected by a public calamity or disaster, subject to confirmation by the City Council at the “earliest practicable time.” During the existence of such emergency, the Director of Emergency Services is also authorized, pursuant to Section 2.20.040(1), to “[m]ake and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such emergency,” also subject to confirmation by the City Council “at the earliest practicable time.”
In view of the facts and circumstances described above, and damage caused by the 2022/2023 and 2023/2024 winter storms, the City Council ratified the City Manager’s January 4, 2023 emergency declaration by Resolution No. NS-30,085 at its January 10, 2023 regular meeting, and ratified the City Manager’s February 6, 2024 emergency declaration by Resolution No. NS30,286 at its February 13, 2024 regular meeting.
7.1 At its September 10, 2024 regular meeting the City Council received an update from the Director of Public Works on the City’s response to the 2022/2023 and 2023/2024 winter storms. The City’s emergency response and recovery efforts remain ongoing and are expected to continue into Summer 2025, and potentially Summer 2026.
The attached resolution, if adopted by the City Council, would extend the 2022/2023 Winter Storms emergency declaration and 2023/2024 Winter Storms emergency declaration by an additional 60 days, to February 8, 2025.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: The proposed Council action is not a “project” under CEQA. “Project” is defined by CEQA as:
“an activity which may cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and which is any of the following:
(a) An activity directly undertaken by any public agency. (b) An activity undertaken by a person which is supported, in whole or in part, through contracts, grants, subsidies, loans, or other forms of assistance from one or more public agencies. (c) An activity that involves the issuance to a person of a lease, permit, license, certificate, or other entitlement for use by one or more public agencies.” (Pub. Resources Code, § 21065.) The proposed resolution is not a “project” under CEQA because the resolution is primarily intended to help the City obtain reimbursement for actions already undertaken or underway, and therefore cannot by itself cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. Nor does the resolution represent the type of “activity” described in subdivisions (a) through (c) above.
HEALTH IN ALL POLICIES (HiAP): This action is consistent with the three pillars of HiAP.
Specifically, the action has a nexus with public health in that the resolution is intended to help the City obtain reimbursement for recovery efforts along West Cliff Drive. Recovery efforts in this area will ensure accessible and safe biking and pedestrian access for future public use and enjoyment.
FISCAL IMPACT:
1. The recommendation in this report impacts the General Fund: No
2. This recommendation requires a budget adjustment: No
3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: Actions taken by the City during a declared emergency are potentially recoverable from Cal OES (California Governor’s Office of Emergency Services) and FEMA (Federal Emergency Management Agency).
Prepared By:
Stephanie Duck
Deputy City Attorney
Submitted By:
Tony Condotti
City Attorney
Approved By:
Matt Huffaker
City Manager
ATTACHMENTS:
1. RESOLUTION.DOCX
7.2 RESOLUTION NO. NS-30,XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CRUZ EXTENDING THE LOCAL EMERGENCY DECLARATIONS IN CONNECTION WITH THE 2022/2023 WINTER STORMS AND 2023/2024 WINTER STORMS
WHEREAS, Government Code section 8630 authorizes the City Council or an official designated by ordinance to proclaim the existence of a local emergency; and WHEREAS, Santa Cruz Municipal Code section 2.20.030 empowers the City Manager, as the director of emergency services, to proclaim the existence or threatened existence of a local emergency when the City is affected or likely to be affected by a public calamity, subject to confirmation by the City Council at the earliest practicable time; and WHEREAS, on December 30 and 31st, 2022, the City of Santa Cruz experienced an atmospheric river storm rain event, followed by another powerful storm event on January 4 and 5th, 2023 (the “2022/2023 Winter Storms”). As a result of the 2022/2023 Winter Storms, flooding, debris from trees, and mud impacted the San Lorenzo River and adjacent areas, including the Tannery area, San Lorenzo Park, and the beach. The San Lorenzo River reached
22.1 feet. Rainfall amounts exceeded 7 inches in the mountains over a 24-hour period. The 2022/2023 Winter Storms resulted in flooding, downed trees, major infrastructure damage, and impacts to persons experiencing homelessness; and
WHEREAS, the County of Santa Cruz proclaimed the existence of a local emergency in the County on January 3, 2023 in response to the 2022/2023 Winter Storms; and WHEREAS, in light of the 2022/2023 Winter Storms and pursuant to his authority as Emergency Services Director, on January 4, 2023, the City Manager declared the existence of a local emergency (the “2022/2023 Emergency Proclamation”). At its January 10, 2023 meeting, the City Council adopted Resolution No. NS-30,085 declaring the existence of a State of Emergency in connection with the 2022/2023 Winter, confirming the 2022/2023 Emergency Proclamation; and
WHEREAS, the City Council has continued to review the need for the 2022/2023 Winter Storms emergency declaration and most recently adopted Resolution No. NS-30,393 at its October 8, 2024 regular meeting, further extending the declaration of emergency by 60 days; and
WHEREAS, a year after the 2022/2023 Winter Storms, on December 28 and 30th, 2023, the City of Santa Cruz experienced a large winter swell event involving significant rain and hazardous ocean conditions, causing an estimate of $2.5 million in damage along West Cliff Drive and the Santa Cruz Wharf, followed by atmospheric river storms throughout January and February 2024 (the “2023/2024 Winter Storms”). The 2023/2024 Winter Storms included significant rainfall on January 22, 2024 that contributed to flooding within the City of Santa Cruz and specifically to Cypress Point Apartments; and
7.3 RESOLUTION NO. NS-30,XXX
WHEREAS, on January 30, 2024, the County of Santa Cruz Board of Supervisors ratified Local Emergency for the December 2023 Coastal Storms, as proclaimed by the County Administrative Officer as the Director of Emergency Services on January 3, 2024; and WHEREAS, in light of the 2023/2024 Winter Storms and pursuant to his authority as Emergency Services Director, on February 6, 2024, the City Manager declared the existence of a local emergency (the “2023/2024 Emergency Proclamation”). At its February 13, 2024 meeting, the City Council adopted Resolution No. NS-30,286 declaring the existence of a State of Emergency in connection with the 2023/2024 Winter Storms, confirming the 2023/2024 Winter Storms Emergency Proclamation; and
WHEREAS, the City Council has continued to review the need for the 2023/2024 Winter Storms emergency declaration and most recently adopted Resolution No. NS-30,393 at its October 8, 2024 regular meeting, further extending the declaration of emergency by 60 days; and
WHEREAS, at its September 10, 2024 regular meeting the City Council received an update from the Director of Public Works on the City’s response to the 2022/2023 and 2023/2024 winter storms. The City’s emergency response and recovery efforts remain ongoing and are expected to continue into Summer 2025, and potentially Summer 2026.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Cruz (City Council) as follows:
A. That the City Council hereby declares that the local emergency declaration adopted at its January 10, 2023 regular meeting by Resolution No. NS-30,085, and extended on January 24, 2023 by Resolution NS-30,095, on March 14, 2023 by Resolution NS-30,116, on May 9, 2023 by Resolution NS-30,145, on June 27, 2023 by Resolution NS-30,166, on August 22, 2023 by Resolution NS-30,187, on October 10, 2023 by Resolution NS30,208, on November 28, 2023 by Resolution NS-30,239, on January 23, 2024 by Resolution NS-30,274, on March 12, 2024 by Resolution NS-30,296, on April 30, 2024 by Resolution NS-30,315, on June 25, 2024 by Resolution NS-30,349, on August 13, 2024 by Resolution NS-30,362, and on October 8, 2024 by Resolution NS 30,393 shall be extended an additional sixty (60) days from its adoption pursuant to California Government Code Section 8630, et seq., by this Resolution; and B. That the City Council hereby declares that the local emergency declaration adopted at its February 13, 2024 regular meeting by Resolution NS-30,286, and extended on April 9, 2024 by Resolution NS-30,311, on April 30, 2024 by Resolution NS-30,315, on June 25, 2024 by Resolution NS-30,349, on August 13, 2024 by Resolution NS-30,362, and on October 8, 2024 by Resolution NS 30,393 shall be extended an additional sixty (60) days from its adoption pursuant to California Government Code Section 8630, et seq., by this Resolution; and
7.4 RESOLUTION NO. NS-30,XXX
C. This Resolution shall remain in full force and effect and shall thereafter terminate on the sixtieth (60th) day after its adoption, unless earlier terminated or further extended by subsequent City Council action.
PASSED AND ADOPTED this 10th day of December 2024 by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
APPROVED: __________________________
Fred Keeley, Mayor
ATTEST: ___________________________
Bonnie Bush, City Clerk Administrator
7.5 MINUTES ARE UNOFFICIAL UNTIL APPROVED BY COUNCIL
City of Santa Cruz
809 Center Street
Santa Cruz, California 95060
MINUTES OF A CITY COUNCIL MEETING
November 19, 2024
12:00 PM
Mayor Keeley opened the City Council Closed Session at 12:04 p.m. in a public meeting via Zoom and in Council Chambers, for the purpose of announcing the agenda, and receiving public testimony.
Roll Call
Present: Councilmembers Newsome, Brown, Watkins, Brunner, KalantariJohnson; Vice Mayor Golder; Mayor Keeley.
Absent: None.
Staff: City Manager M. Huffaker, City Attorney T. Condotti, Deputy City Clerk Administrator J. Wood, City Clerk Administrator B. Bush.
Statements of Disqualification – None.
Public Comment
Mayor Keeley opened the public comment period at 12:05 p.m. There were no speakers. Mayor Keeley closed the public comment period at 12:06 p.m., at which time the meeting was closed to the public and Council adjourned to the Courtyard Conference Room.
Closed Session
1. Conference with Legal Counsel – Liability Claims (Government Code §54956.95) 1) Claimant: Cameron Abrams
2) Claimant: Autumn Amber Parks
Claims against the City of Santa Cruz
Council received a status report, took up under agenda item 19, and no reportable action was taken.
8.1 November 19, 2024 CITY COUNCIL MINUTES 7004
Closed Session (continued)
2. Conference with Legal Counsel - Existing Litigation (Government Code §54956.9(d)(1))
1) Fleck, Robert v. City of Santa Cruz, et al.
(Santa Cruz County Superior Court Case No. 23CV01131)
2) Elaine Vierra v. Pacific Gas and Electric Company, et al. (Santa Cruz County Superior Court Case No. 24CV01750)
Council received a status report on 2.1, and no reportable action was taken.
Council received a status report on 2.2 and authorized the City to file a crosscomplaint against PG&E and the property owner adjacent to where the trip-and-fall accident occurred.
8.2 November 19, 2024 CITY COUNCIL MINUTES 7005
City of Santa Cruz
809 Center Street
Santa Cruz, California 95060
MINUTES OF A CITY COUNCIL MEETING
November 19, 2024
12:30 PM
Call to Order – Mayor Keeley called the meeting to order at 12:33 p.m. in Council Chambers.
Roll Call
Present: Councilmembers Newsome, Brown, Watkins, Brunner, KalantariJohnson; Vice Mayor Golder; Mayor Keeley.
Absent: None.
Staff: City Manager M. Huffaker, Assistant City Manager M. Templeton (via Zoom), Assistant City Attorney C. Bronson, Director of Water H.
Luckenbach, Director of Public Works N. Nguyen, Director of Planning and Community Development L. Butler, Director of Finance E. Cabell, Chief of Police B. Escalante (via Zoom), Director of Economic Development and Housing B. Lipscomb, Chief of Fire R. Oatey (via Zoom), Director of Parks and Recreation T. Elliot (via Zoom), Deputy City Manager L. Murphy (via Zoom), Senior Planner R. Bane, Sustainability and Resiliency Officer T. Wise-West, Homelessness Response Manager L. Imwalle, Utilities Services Manager K. Petersen, Program Analyst M. Bunch Deputy City Clerk Administrator J. Wood, City Clerk Administrator B. Bush.
Oral Communications Announcement - The Mayor provided a brief announcement about Oral Communications.
Oral Communications
At 12:34 p.m. Mayor Keeley opened Oral Communications for members of the public who wished to speak regarding items not listed on the City Council agenda.
Unidentified person spoke regarding Santa Cruz being a sanctuary city and asking Council to make a statement accordingly.
Kevin Cummings spoke regarding St. George Apartments and thanking Council for their support and work on the potential rent increases.
8.3 November 19, 2024 CITY COUNCIL MINUTES 7006
Oral Communications (continued)
Rena Dubin spoke regarding the status of sidewalks and safety on Soquel Avenue on the east side of town.
Bradley Snyder spoke regarding a hit and run that happened recently, and a shooting on Almar Avenue, as well as other security concerns in the area.
James Ewing Whitman spoke regarding public comments during proclamations, the film Apocalypto, frequency weapons, and the danger of technology.
Gregory Cole spoke in opposition to building a staircase at Three Princes Surf Point.
Robert Russell spoke in opposition to building a staircase at Three Princes Surf Point.
At 12:53 p.m. Mayor Keeley closed Oral Communications.
Presentations
3. Mayoral Proclamation Declaring November 19, 2024, as Anna Eshoo Day Mayor Keeley virtually presented a proclamation, a City of Santa Cruz flag, and a key to the City to Congresswoman Anna Eshoo. Congresswoman Eshoo spoke.
4. Mayoral Proclamation Declaring November 19, 2024, as Joe Simitian Day Joe Simitian was unable to attend and this item was not heard.
5. Mayoral Proclamation Declaring November 19, 2024, as Bruce McPherson Day Mayor Keeley presented the proclamation, a City of Santa Cruz flag, and a key to the City to County Supervisor Bruce McPherson. Supervisor McPherson spoke.
6. Mayoral Proclamation Declaring November 19, 2024, as Zach Friend Day Mayor Keeley presented the proclamation, a City of Santa Cruz flag, and a key to the City to Allyson Violante, County Supervisors’ Analyst on behalf of County Supervisor Zach Friend. Allyson Violante spoke.
Presiding Officer's Announcements
8.4 November 19, 2024 CITY COUNCIL MINUTES 7007
Statements of Disqualification – Councilmember Brunner announced she will be recusing herself from items 14, 15, and 16 as they relates to her employment.
Additions and Deletions – None.
City Attorney Report on Closed Session – See pages 7003—7004 for the report.
Council Meeting Calendar
7. The City Council reviewed and did not revise the meeting calendar attached to the agenda.
Consent Agenda
Councilmember Newsome made a comment on items 10, 12, 13, 14, 15, and 16.
Councilmember Brown made a comment on items 10 and 12.
Councilmember Watkins made a comment on item 18.
Councilmember Brunner made a comment on item 11.
Vice Mayor Brunner made a comment on items 9, 10, 12, and 17.
Mayor Keeley opened the public comment period. The following people spoke:
Bryan Shields spoke regarding item 13.
James Ewing Whitman spoke regarding item 11.
Bradley Snyder spoke regarding items 13—16.
Unidentified person spoke regarding item 13.
Doug Engfer spoke regarding item 12.
Unidentified person spoke regarding item 12.
Sarah Beck spoke regarding item 13.
Mayor Keeley closed the public comment period.
8.5 November 19, 2024 CITY COUNCIL MINUTES 7008
Consent Agenda (continued)
MOTION: Vice Mayor Golder moved, seconded by Councilmember Brown, to approve the Consent Agenda.
ACTION: The motion carried with the following vote.
AYES: Councilmembers Newsome, Brown, Watkins, Brunner (with the exception of items 14, 15, and 16), Kalantari-Johnson; Vice Mayor Golder; Mayor Keeley.
NOES: None.
ABSENT: None.
DISQUALIFIED: Councilmember Brunner (items 14, 15, and 16).
8. Minutes of the October 22, 2024 City Council Meeting (CC) Motion carried to approve as submitted.
9. Amending the FY 2025 Budget and Appropriation of Funds for Safe Sleeping and Shelter – Amory (p102202), Safe Sleeping – Transitional Camp “1220” (p102207), and the Safe Parking Programs (p102210 and p102211) – Budget Adjustment (CM)
Resolution No. NS-30,404 was adopted to amend the FY 2025 budget and appropriate funds in the amount of $2,000,000 from unanticipated revenue for expenses in the Safe Sleeping and Shelter – Armory (p102202), Safe Sleeping – Transitional Camp “1220” (p102207), and the Safe Parking Programs (p102210 and p102211).
10. Contract with Community Action Board of Santa Cruz County, Inc. for the ProHousing Incentive Program Award (CM)
Motion carried to award a contract to the Community Action Board of Santa Cruz County, Inc. for the ProHousing Incentive Program in the amount of $500,000 and to authorize the City Manager to execute an agreement on a form approved by the City Attorney. The Homelessness Response Manager is authorized to execute change orders within the approved budget.
8.6 November 19, 2024 CITY COUNCIL MINUTES 7009
Consent Agenda (continued)
11. Gas-Powered Leaf Blowers Ordinance Update (CN)
Motion carried to:
Introduce for publication Ordinance No. 2024-20 amending the effective date for the citywide ban on gas-powered leaf blowers from January 1, 2025, to July 1, 2025; and
Direct staff to evaluate the number of residents who use gas-powered leaf blowers and their potential need for financial assistance.
12. Homeless Garden Project Request for a General Plan Amendment, Zoning Map Amendment, and Local Coastal Program Amendment to Facilitate Continuation and Expansion of Uses at Their Existing Location on the East Side of Shaffer Road, West of Antonelli Pond (2394 Delaware Avenue). Owner: Ronald Swenson. CEQA: Not a Project. Also, Exempt Pursuant to CEQA Guidelines Section 15306 (Information Collection) and 15061(b)(3) (Common Sense Exemption). (CN)
Motion carried to:
1) Direct staff to process, as expeditiously as possible, the following request from the Homeless Garden Project (HGP), based on HGP’s application:
a) Amend the General Plan 2030 Map to designate the northern 4 acres of the 11-acre Swenson parcel as Agriculture/Grazing (AG) land. b) Amend the Zoning Ordinance to classify these 4 acres as E-A Exclusive Agricultural District.
c) Adopt a Local Coastal Program Amendment for submission to the Coastal Commission to designate these 4 acres as Agriculture/Grazing (AG) land. 2) Direct staff to address any “no net loss” issue related to Recommendation #1 above when the proposed changes return to the Council for final action; and 3) Approve the CEQA determination contained in this agenda report. The Council’s direction is not a “project” under CEQA. And, even if it were considered to be a CEQA “project” the following exemptions apply: CEQA Guidelines Section 15306 (collection of data, research, and evaluation); and “common sense” exemption (no possibility that the Council’s direction may have a significant effect on the environment.”) (14 Cal Code Regs 15061(b)(3)).
8.7 November 19, 2024 CITY COUNCIL MINUTES 7010
Consent Agenda (continued)
13. Downtown Library and Affordable Housing Development Project: Declaration of Property as "Exempt Surplus Land" and Confirmation of Approval of Relocation Plan for 113 Lincoln Street; Determination That These Actions are Exempt from CEQA Review under Statutory Exemption Pub. Res. Code § 21083.3, CEQA Guidelines § 15183, and CEQA Guidelines Categorical Exemptions §§ 15305 and 15332 (EDH)
Motion carried to:
Adopt Resolution No. NS-30,405 pursuant to the California Surplus Land Act (Cal. Gov’t Code § 54220 et seq. [the "SLA"]) declaring that real property owned by the City located at 119 Lincoln Street (APN 005-141-21) and 113 Lincoln Street (APN 005-141-11) as exempt surplus land under Government Code section 54221(f)(1)(A) of the SLA;
Adopt Resolution No. NS-30,406 approving the Relocation Plan for 113 Lincoln and final relocation expenses in accordance with the California Department of Housing and Community Development; and
Based on the prior City Council action on March 14, 2023, determine that these actions are exempt from further review under the California Environmental Quality Act (“CEQA”), pursuant to Public Resources Code Section 21083.3, State CEQA Guidelines Section 15183 (“Projects Consistent with General Plan or Zoning”), a CEQA Guidelines, Class 5 categorical exemption (Section 15305 – “Minor Alterations in Land Use Limitations”), CEQA Guidelines, Class 32 categorical exemption (Section 15332 – “In-Fill Development Projects”), and the CEQA "common sense" exemption.
8.8 November 19, 2024 CITY COUNCIL MINUTES 7011
Consent Agenda (continued)
14. Kiosk Lease and License Agreement with Downtown Association of Santa Cruz (EDH)
Motion carried to:
Approve and authorize the City Manager to execute the Kiosk Lease and License Agreement with Downtown Association of Santa Cruz, and any documents, amendments or extensions of a non-substantive nature, in a form approved by the City Attorney, for the kiosk located at 1130 K-2 Pacific Avenue; and
Approve the CEQA determination contained in this Agenda Report. The Council’s action is exempt from CEQA review under 14 CCR 15301 and 14 CCR 15061. Under those authorities, CEQA does not apply to (1) existing facilities involving negligible or no expansion of existing or former use; and (2) activities where it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.
15. Kiosk Lease and License Agreement with Paul Cocking dba café gg (EDH) Moton carried to:
Approve and authorize the City Manager to execute the Kiosk Lease and License Agreement with Paul Cocking doing business as café gg, and any documents, amendments or extensions of a non-substantive nature, in a form approved by the City Attorney, for the kiosk located at 1130 K-1 Pacific Avenue; and
Approve of the CEQA determination contained in this Agenda Report. The Council’s action is exempt from CEQA review under 14 CCR 15301 and 14 CCR 15061. Under those authorities, CEQA does not apply to (1) existing facilities involving negligible or no expansion of existing or former use; and (2) activities where it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.
8.9 November 19, 2024 CITY COUNCIL MINUTES 7012
Consent Agenda (continued)
16. Kiosk Lease and License Agreement with Crepe Cones LLC (EDH) Motion carried to:
Approve and authorize the City Manager to execute the Kiosk Lease and License Agreement with Crepe Cones LLC, and any documents, amendments or extensions of a non-substantive nature, in a form approved by the City Attorney, for the kiosk located at 1520 K-2 Pacific Avenue; and Approve the CEQA determination contained in this Agenda Report. The Council’s action is exempt from CEQA review under 14 CCR 15301 and 14 CCR 15061. Under those authorities, CEQA does not apply to (1) existing facilities involving negligible or no expansion of existing or former use; and (2) activities where it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.
17. Approval of Navigation Center Grant Application (EDH) Resolution No. NS-30,407 was adopted to approve submission of an application for the California Department of Health Care Services (DHCS) Behavioral Health Infrastructure Bond Act (BHIBA) of 2024 Round 1 funding for behavioral health services at the Navigation Center to be located at 125 Coral Street and authorize the City Manager to execute a Program Funding Agreement for the award amount, and any documents, amendments or extensions of a nonsubstantive nature, in a form approved by the City Attorney.
18. Small Business Saturday Proclamation (EDH)
Motion carried to issue a proclamation recognizing Small Business Saturday on November 30, 2024 and encouraging all community members to shop locally this holiday season.
19. Liability Claims Filed Against the City of Santa Cruz (FN) Motion carried to reject the liability claims of 1) Cameron Abrams and 2) Autumn Amber Parks, based on staff recommendation.
8.10 November 19, 2024 CITY COUNCIL MINUTES 7013
Consent Agenda (continued)
20. Award Agreement for Plan Review and Inspection Services for Building and Safety Division. CEQA: Exempt 15061(b)(3) (PL)
Motion carried to:
Award three contracts to 4Leaf, Inc. (4Leaf), BPR Consulting Group (BPR), CSG Consultants, Inc. (CSG) with annual renewals up to five years, recognizing the environmental exemption; and
Authorize the City Manager to execute a contract in a form approved by the City Attorney with 4Leaf, BPR, and CSG, with the Director of Planning and Community Development authorized to execute change orders within the approved budget.
21. Authorization to Submit a Grant Application for General Plan Mobility and Transportation Analysis Updates – Budget Adjustment (PW) Motion carried to:
Authorize the City Manager to apply for, accept, and appropriate funds from the California Department of Transportation Sustainable Transportation Planning Grant Program for the General Plan Mobility and Transportation Analysis Updates; and
Adopt Resolution No. NS-30,408 to amend the FY 2025 budget in the amount of $450,000 for the General Plan Mobility and Transportation Analysis Updates.
22. Frederick Street Park Pacific Gas and Electric Company Easement – Approval of Easement Deed (PW)
Resolution No. NS-30,409 was adopted to approve an easement deed granted to Pacific Gas and Electric Company (“PG&E”) for the installation of a gas distribution regulator station on the frontage of Frederick Street Park - APN No. 011-141-17.
8.11 November 19, 2024 CITY COUNCIL MINUTES 7014
Consent Agenda (continued)
23. Resolution Amending the FY 2025 Budget to WWTF Master Planning (c402504) and WWTF Master Planning – Collection System Projects (c402516) – Budget Adjustment (PW)
Resolution No. NS-30,410 was adopted to amend the FY 2025 budget and appropriate funds in the amount of $550,000 for the WWTF Master Planning – Collection System project (c402516), and appropriate funds in the amount of $844,705 from anticipated revenue for expenses with the WWTF Master Planning project (c402504).
24. Union/Locust Backup Generator Project (c702107) – Approval of Plans and Specifications, California Environmental Quality Act Exemption, and Authorization to Advertise for Bids and Award of Contract (WT) Motion carried to:
Approve the plans and specifications for the Union/Locust Backup Generator Project (c702107) (Project) and authorize staff to advertise for bids at https://procurement.opengov.com/portal/santacruzca. The City Manager is hereby authorized and directed to execute the contract as authorized by Resolution No. NS-27,563;
Approve the California Environmental Quality Act (CEQA) determination contained in this Agenda Report. The Council’s action is exempt from CEQA review under California Code of Regulations Section 15301 and Section 15303. Under those authorities, CEQA does not apply to existing facilities or new construction of small structures;
Authorize the Water Director to execute change orders for the Project within the approved project budget; and
Authorize the City Manager to execute an Implementation Agreement between the City of Santa Cruz and Santa Cruz Public Libraries to implement the Project in a form approved by the City Attorney.
8.12 November 19, 2024 CITY COUNCIL MINUTES 7015
Consent Agenda (continued)
25. Meter Replacement Project (c701603) - Change Order Authorization for Badger Meter, Inc. (WT)
Motion carried authorizing the Water Director to approve contract change orders exceeding the limits set forth in Council Policy 29.6 for the purchase of water meters from Badger Meter needed to complete the Meter Replacement Project (c701603).
26. Beltz 12 Upgrades for Aquifer Storage and Recovery Project (c702101) – Approval of Plans and Specifications, Authorization to Advertise for Bids and Award Contract, and Approval of Contract Amendment for Construction Management Services (WT)
Motion carried to:
Approve plans and specifications for the Beltz 12 Upgrades for Aquifer Storage and Recovery Project (c702101) (Project) and authorize staff to advertise for bids at
https://procurement.opengov.com/portal/santacruzca. The City Manager is hereby authorized and directed to execute the contract as authorized by Resolution No. NS-27,563;
Authorize the Water Director to approve change orders for the Project for amounts that are within the approved project budget;
Authorize the City Manager to execute a contract amendment in a form to be approved by the City Attorney with MNS Engineers, Inc. (San Jose, CA) for construction management services for the Project in the amount of $347,317; and
Authorize the Water Director to approve future contract amendments for construction management services for the Project that are within the approved project budget.
End Consent Agenda
8.13 November 19, 2024 CITY COUNCIL MINUTES 7016
Public Hearings
27. 2nd Reading and Final Adoption of Ordinance No. 2024-19 Rescinding Uncodified Ordinance No. 1440 – An Ordinance Establishing the Planning Commission and Amending Chapter 18.41.020 – Appointment of Board of Building Appeals and Length of Term (FN)
Mayor Keeley opened the public comment period. There were no speakers.
Mayor Keeley closed the public comment period.
MOTION: Councilmember Brunner moved, seconded by Councilmember Newsome, to adopt Ordinance No. 2024-19 amending Chapter 18.41.020 - Appointment of Board of Building Appeals and Length of Term, and rescinding uncodified Ordinance No. 1440- An Ordinance establishing the Planning Commission.
ACTION: The motion carried unanimously with the following vote.
AYES: Councilmembers Newsome, Brown, Watkins, Brunner,
Kalantari-Johnson; Vice Mayor Golder; Mayor Keeley.
NOES: None.
ABSENT: None.
DISQUALIFIED: None.
28. 119 Madrone Street: CP24-0078 (APN 008-222-06) Appeal of the Planning Commission Approval of a Master Use Permit and Special Use Permit to Convert an Existing Brewpub (Woodhouse Brewery) to a High-Risk Alcohol Outlet and to Allow for Expanded Live Entertainment and Events on a Parcel Located in the CT (Thoroughfare Commercial) Zone District. (Environmental Determination:
Categorical Exemption) Applicant: William Moxham (Woodhouse Brewery).
Council District: 5. (PL)
Senior Planner R. Bane gave a presentation and responded to Council questions.
Chris Boscia, attorney representing the appellants Guy and Stacey Mitchell, spoke.
Applicant William Moxham and audio professional Joe Brian spoke.
Mayor Keeley opened the public comment period. The following people spoke.
Jaimi
Chandra Donahue
8.14 November 19, 2024 CITY COUNCIL MINUTES 7017
Public Hearings (continued)
28. 119 Madrone Street Appeal (PL) (continued)
Public comment (continued):
Unidentified person
Bradley Snyder
Mike Ellison
Dr. Shannon Marrero
Lynn Dunn
Jase
Emily
Michelle Murphy
Sophie Slosberg
Sean Schumacher
John Cudd
Aster Pang
Elanna
Reggie
Justin Wadstein
Linda Kimball Grace
Jacob Alexander Seedman
Tom Kerr
Jeff Davidson
Vicky Sanchez
Mayor Keeley closed the public comment period.
Chris Boscia, attorney, provided a rebuttal.
MOTION: Councilmember Brown moved, seconded by Councilmember Watkins, to adopt Resolution No. NS-30,411 denying the appeal from Stacey and Guy Mitchell, thereby upholding the Planning Commission’s acknowledgement of the environmental determination (Categorical Exemption Sections 15301, 15303, and 15332) and approval of the Master Use Permit and Special Use Permit, based on the findings listed in the draft resolution and the Conditions of Approval attached as Exhibit “A.”
8.15 November 19, 2024 CITY COUNCIL MINUTES 7018
Public Hearings (continued)
28. 119 Madrone Street Appeal (PL) (continued)
ACTION: The motion carried unanimously with the following vote.
AYES: Councilmembers Newsome, Brown, Watkins, Brunner,
Kalantari-Johnson; Vice Mayor Golder; Mayor Keeley.
NOES: None.
ABSENT: None.
DISQUALIFIED: None.
29. Amendments to Chapter 18.15 of the Municipal Code Requiring Additional Energy Standards for Alterations and Additions to Existing Single-Family Homes. CEQA: Exempt under general rule, 15061(b)(3) and per Guidelines Section 15308, Class 8, Actions by Regulatory Agencies for Protection of Natural Resources, and Reuse of Climate Action Plan 2030 Negative Declaration. Location and Council District: Citywide. Applicant: City of Santa Cruz. (PL/CM)
Sustainability and Resiliency Officer T. Wise-West, gave a presentation and responded to Council questions.
Mayor Keeley opened the public comment period. The following person spoke.
James Ewing Whitman
Mayor Keeley closed the public comment period.
MOTION: Councilmember Watkins moved, seconded by Councilmember Kalantari-Johnson, to introduce for publication Ordinance No. 2024-21 amending Municipal Code Chapter 18.15 to adopt local amendments to Title 24, Part 6 of the California Code of Regulations (California Energy Code). The ordinance creates an energy reach code that requires additional energy standards for renovations to existing single-family homes with an intent to provide property owners with a range of energy efficiency measure options when undertaking alterations and additions that will also meet goals to reduce greenhouse gas emissions associated with fossil fuel use citywide. Council finds the amendments are consistent with the Negative Declaration approved for the City of Santa Cruz 2030 Climate Action Plan adopted by City Council on September 13, 2022. The ordinance is also exempt under exempt from CEQA under the general rule, 15061(b)(3) and per CEQA Guidelines Section 15308, Class 8, Actions by Regulatory Agencies for Protection of Natural Resources.
8.16 November 19, 2024 CITY COUNCIL MINUTES 7019
Public Hearings (continued)
29. Energy Reach Code (PL/CM) (continued)
ACTION: The motion carried unanimously with the following vote.
AYES: Councilmembers Newsome, Brown, Watkins, Brunner,
Kalantari-Johnson; Vice Mayor Golder; Mayor Keeley.
NOES: None.
ABSENT: None.
DISQUALIFIED: None.
At 3:08 p.m. Council took a break and returned at 3:30 p.m.
At this time, Council heard item 3.
General Business
30. Collective of Results and Evidence-Based (CORE) Recommended Awards (CM) Homelessness Response Manager L. Imwalle introduced the item.
Randy Morris, Director, and Kimberly Petersen, Deputy Director of the Santa Cruz County Human Services Department, gave a presentation and responded to Council questions.
At this time, Council heard items 5 and 6.
At 4:26 p.m. Council took a break and returned at 4:36 p.m.
At this time, Mayor Keeley left the meeting and Vice Mayor Golder took over as Presiding Officer.
30. Collective of Results and Evidence-Based (CORE) Recommended Awards (CM) (continued)
Vice Mayor Golder opened the public comment period. The following people spoke.
Al Burgan
Sharon Storm
Savannah Parks
Janice Bolt
Clay Kempf
Jane Doyle
Bradley Snyder
8.17 November 19, 2024 CITY COUNCIL MINUTES 7020
General Business (continued)
30. Collective of Results and Evidence-Based (CORE) Recommended Awards (CM) (continued)
Public comment (continued)
Stephen Bosworth
Laura Egan
Alicia Riley
Joshua Patstone
Carol Staffen
Julie
Cathryn McCormic
Aries
Nora Caruso
Heather Burkhouse
Ray Cantino
Lis Dubois
Cheryl Fraenzl
Jennifer Merchant
Karen Delaney
Unidentified person
Dusty Colyer-Worth
Vice Mayor Golder closed the public comment period.
MOTION: Councilmember Kalantari-Johnson moved, seconded by Councilmember Watkins to:
1) Approve the Recommended Awards from the Collective of Results and Evidence-based (CORE) Investments Request for Proposals (RFP) process; 2) Direct staff to reduce all recommended awards by 5%, totaling $30,964, and allocate $220,540 (using the City’s $189,576 in discretionary funds and $30,964 from the 5% reduction) of the remaining City CORE funding for elected officials set aside for emerging needs or priorities not funded through the competitive RFP process in the following way:
Split equally across CORE Conditions and Tiers that meet a range of following criteria:
Were next highest rankings in the area and at least a ranking of 3 Score above 85
Services are centered in the City of Santa Cruz
Services are Childcare/youth focused and/or essential/basic needs services
8.18 November 19, 2024 CITY COUNCIL MINUTES 7021
General Business (continued)
30. Collective of Results and Evidence-Based (CORE) Recommended Awards (CM) (continued)
MOTION (continued):
This would include the following organizations at the following recommended funding :
Boys & Girls Club: Project Learn $36,756
Coastal Watershed Council: Watershed Rangers $36,756
Walnut Avenue Women & Family Center: Early Education Care Center:
$36,756
Santa Cruz Toddler Center: Toddler Care Center $36,756 Community Bridges: Meals on Wheels $36,756
Dientes: Senior Care $36,756
3) Direct staff to coordinate with the Human Services Department (HSD) to execute agreements for all final recommended awards and set aside fund; 4) Direct staff to coordinate with HSD to return by April 30, 2025, with an update on new and existing CORE contracts, and a lessons learned framework;
5) Direct staff to explore alternative community program funding models and bring back options for future Council consideration; and 6) Direct staff to explore additional funding sources for the organizations listed above and to return to Council with options in the future.
FRIENDLY AMENDMENT: Councilmember Brunner requested to amend #2 to add the following organizations for recommended funding, totaling $21,064 each.
Barrios Unidos
Diversity Center
Monarch Services
Councilmember Kalantari-Johnson did not accept.
8.19 November 19, 2024 CITY COUNCIL MINUTES 7022
General Business (continued)
30. Collective of Results and Evidence-Based (CORE) Recommended Awards (CM) (continued)
FRIENDLY AMENDMENT: Councilmember Watkins requested to amend #6 to add: Direct staff to integrate options into the FY 2026 budget process additional funding options for increasing the total commitment to community programs, and to bring it back no later than 6 months as part of the budget proposals. Councilmember Kalantari-Johnson accepted.
ACTION: The motion carried with the following vote.
AYES: Councilmembers Newsome, Watkins, Brunner, KalantariJohnson; Vice Mayor Golder.
NOES: Councilmember Brown.
ABSENT: Mayor Keeley.
DISQUALIFIED: None.
31. SCMU Utility Customer Assistance Program - Council Policy and Special Revenue Fund (WT/FN/PW)
Director of Water H. Luckenbach introduced the item.
Utilities Services Manager K. Petersen and Program Analyst M. Bunch gave a presentation and responded to Council questions.
Vice Mayor Golder opened the public comment period. There were no speakers. Vice Mayor Golder closed the public comment period.
MOTION: Councilmember Brown moved, seconded by Councilmember Watkins, to adopt Resolution No. NS-30,412 approving a Council Policy creating a Santa Cruz Municipal Utilities (SCMU) Utility Customer Assistance Program and creation of a Special Revenue Fund.
ACTION: The motion carried unanimously with the following vote.
AYES: Councilmembers Newsome, Brown, Watkins, Brunner,
Kalantari-Johnson; Vice Mayor Golder.
NOES: None.
ABSENT: Mayor Keeley.
DISQUALIFIED: None.
8.20 November 19, 2024 CITY COUNCIL MINUTES 7023
Adjournment – Councilmember Watkins moved, seconded by Councilmember Kalantari-Johnson, to adjourn. By consensus City Council adjourned at 6:38 p.m.
Respectfully Submitted:
Julia Wood, Deputy City Clerk Administrator
Attest:
Bonnie Bush, City Clerk Administrator
Approved:
Fred Keeley, Mayor
8.21 City Council
AGENDA REPORT
DATE: 11/19/2024
AGENDA OF: 12/10/2024
DEPARTMENT: City Clerk
SUBJECT: Citywide Records Retention Schedule Update (CC) RECOMMENDATION: Motion to adopt a resolution updating the Citywide Records Retention Schedule, and rescinding Resolution No. NS-29,305.
BACKGROUND: On October 24, 2017 the City Council adopted Resolution No. NS-29,305, updating the Citywide Records Retention Schedule. Due to the complex nature of records held in trust by the City, constant evaluation and review is needed in order to stay current and in compliance with the Citywide Records Management Policy.
DISCUSSION: The City Clerk’s office is recommending necessary changes to the retention schedule, which include adding numerous new records, deleting record titles deemed obsolete, and updating the current department policies. These changes are reflected in track changes in the attached current Schedule.
Additionally, the City Clerk has moved forward with a singular Citywide schedule which encompasses all the City Records in one location. This decision was made due to the crossover of specific records between departments with the same retention and to improve efficiency of this process and ease of document search.
The City Attorney’s Office has reviewed all recommended changes.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: Not applicable.
HEALTH IN ALL POLICIES (HiAP): This update promotes the following HiAP condition:
Sustainability through converting applicable City records to electronic format where possible, which encourages the responsible management of the City’s resources. This update also promotes Citywide transparency, which improves equitable public process.
FISCAL IMPACT:
1. The recommendation in this report impacts the General Fund: No
2. This recommendation requires a budget adjustment: No
3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: No impact.
9.1 Prepared By:
Bonnie Bush
City Clerk
Submitted By:
Michelle Templeton
Assistant City Manager
Approved By:
Matt Huffaker
City Manager
ATTACHMENTS:
1. RESOLUTION.DOCX
2. UPDATED RETENTION SCHEDULE – CLEAN.DOC
3. UPDATED RETENTION SCHEDULE – TRACK CHANGES.PDF
9.2 RESOLUTION NO. NS-30,XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CRUZ
REVISING THE CITYWIDE RECORDS RETENTION SCHEDULE, AND
RESCINDING RESOLUTION NO. NS-29,305
WHEREAS, records management is the systematic control over the creation, acquisition, processing, use, protection, storage, and final disposition of all recorded information required by municipal government to effectively conduct its business; and WHEREAS, the City established a Citywide Records Retention Schedule on August 27, 1974 to facilitate the orderly and efficient transfer, retention, and destruction of the records of the City of Santa Cruz which has been revised numerous times, with the most recent update occurring on October 24, 2017; and
WHEREAS, since the last revision of the Citywide Records Retention Schedule, it has been determined that corrections, additions, and deletions are required to bring the schedule current; and
WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any city record which has served its purpose and is no longer required may be destroyed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Cruz as follows: hereby approves the revised Citywide Records Retention Schedule, as presented to Council this date.
BE IT FURTHER RESOLVED that Resolution No. NS-29,305 is hereby rescinded.
PASSED AND ADOPTED this 22th day of October, 2024 by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
APPROVED: ______________________________
Fred Keeley, Mayor
ATTEST: _________________________________
Bonnie Bush, City Clerk Administrator
9.3 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
The CitywideRetention Schedule should be referenced for those city records commonly prepared, owned, used, or retained by many or all departments.
To maintain the integrity ofthose records unique to each department, refer to the Department‐level retention schedule to identify and determine the appropriate recordseries andrequired retention.
Each schedulewill include the following columns:
RECORD SERIES Groups of records which deal with a record subject, result from the same activity, or have a special form. Such records are generally maintained under a single filing system, may be treated as a unit, and may contain only one or several different types of individual documents.
DEPARTMENT OF RECORD Name of the department responsible for maintaining the original record.
RETENTION PERIOD The minimum length of time a record shall be maintained by the City to fulfill its administrative, fiscal and/or legal function. The retention periods are expressed in years, unless otherwise noted. No record may be converted exclusively to EF where EF would not provide full legibility. (GC34090.5) Records created in EF may be retained in EF.
STATUTORY REFERENCE Legal basis for the identified total retention period. If more than one citation is listed, the citation requiring the longest retention period applies.
NOTES / COMMENTS Notes, comments and special instructions are mentioned here.
9.4 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Abandoned Vehicle Abatement Program Police 2 years
EF GC34090 Includes logs, vehicle tagged photos.
Abatement Programs Parks and
Recreation
Permanent
HC or EF
GC34090(a)
HS19850
May include blueprints, drawings, maps,
photos (including negatives), plans, reports,
evaluations, correspondence, use permits,
variances, studies, appeals, compliance
certificates, lot line adjustments or other
planning-related matters brought before
the legislative body.
ABC Unit Enforcement Activity Police
2 years
HC or EF
(see notes)
GC34090 Retain for 2 years after record is created.
Accident Cite Letters Police 2 years
HC or EF GC34090
Acquisitions - Successful
Economic
Development and
Housing
Permanent
HC or EF GC34090(a) No records that affect title to real property may be destroyed.
9.5 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Acquisitions – Unsuccessful
Economic
Development and
Housing
2 years
EF
(see notes)
GC34090(d) Retain for 2 years after the end of
negotiations.
Administration Files Police 5 years
HC or EF
GC34090
Department Policy Day to day business.
Administrative Investigative Files
(Including Tape Recordings) (No sustained
finding of misconduct)
Police
5 years
EF
(see notes)
PC832.5 Retain for 5 years after completion of
investigation.
Administrative Investigative
Files(including tape recordings)(Sustained
finding of misconduct)
Police
15 years
EF
(see notes)
PC832.5 Retain for 15 years after completion of
investigation.
Affordable Housing Development - Special
Economic Development
Economic
Development and
Housing
Permanent
HC GC34090(a) No records that affect title to real property may be destroyed.
Alarm Registration Police
2 years
HC or EF
(see notes)
GC34090 2 years from date of receipt
9.6 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
ALPR Data Police
30 days
EF
(See notes)
CC1798.90.51
Department Policy
* ALPR data that has become evidence shall
be retained in accordance with designated
retention period for the corresponding
police report.
Annexations
Planning and
Community
Development
Permanent
HC or EF GC34090(a) No records that affect title to real property may be destroyed.
Annual Financial Reports, Final Bound
Volume Finance PermanentHC or EF GC34090 ACFR, Single Audit Annual Planning Survey
Planning and
Community
Development
Permanent GC34090(a)
Recording data and maps.
No records that affect title to real property
may be destroyed.
9.7 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Annual Reports, Internal/Regulatory Water Permanent
HC or EF
Department Policy
GC34090
Archeology Resource Program
Planning and
Community
Development
Permanent
HC or EF GC34090 All supporting documents including archaeological reports.
Area Plans - General
Planning and
Community
Development
Permanent
HC GC34090 All supporting documents
Arrest and Citation Register Police 10 years
EF GC34090
Assessment Districts
Economic
Development and
Housing
Permanent
2 years
GC34090(a)
GC53753(e)(2)
CCP337
Ballots - two years.
No records that affect title to real property
may be destroyed.
Audits Finance Permanent
HC or EF GC34090 General and grant program
9.8 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Authorization to Destroy Records Form City Clerk Permanent EF
GC34090
GC34090.5
Backflow Prevention Device Test and
Maintenance Reports Water 3 yearsHC or EF GC34090(d)
Bad Debt Write-offs Finance 4 years
HC GC34090(d)
Bank Reconciliation Finance
5 years
HC
(See notes)
FC30210
GC34090(d)
Retain for 5 years after Audit.
Statements, summaries for receipts,
disbursements and reconciliations.
Banking and Investments Finance 2 years
HC or EF GC34090(d) Includes Deposit slips, returned checks Beach Reports Fire 2 years
HC or EF GC34090(d) Includes citations, daily logs, HQ logs, field reports, ranger logs, station logs.
9.9 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Benefit Plan Claims Human Resources
3 years
HC or EF
(See notes)
29CFR1602.30,32
29CFR 1627.3
29USC1027
LC1174
Retain for 3 years from date claim is paid.
May include dental, disability, education,
vision including tuition reimbursement.
Benefit Plan Enrollment, Denied Human Resources
4 years
HC or EF
(See notes)
GC34090(d) Retain for 4 years after date of open
enrollment.
Bicycle Licenses Police
5 years
HC or EF
(See notes)
GC34090 Retain for 5 years after issuance or renewal
of license
Bids/Proposals and Bid/Proposal
Documentation – Successful Formal and
Informal Bids
ALL
Permanent
HC or EF
(see notes)
GC34090
CCP337.15
Successful bids and proposals, including
invitations to bid, requests for proposals, all
bonds and affidavits, bid and proposal
tabulation sheets, and similar supporting
documentation.
NOC’s and other recorded documents shall
be retained in the office of the City Clerk
9.10 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Bids and Bid Documentation –
Unsuccessful Formal and Informal Bids ALL 2 YearsHC or EF GC34090
GC34090(d)
CCP337
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (5150)
Police 2 years
EF
Department Policy
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Accidental
Recording)
Police 60 days
EF
Department Policy
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Citizen
Complaint – no sustained finding of
misconduct)
Police 5 years
EF
Department Policy
PC832.5
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Citizen
Complaint – sustained finding of
misconduct)
Police 15 years
EF
Department Policy
PC832.5
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (DOA)
Police 5 years
EF
Department Policy
PC832.18
9.11 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Domestic
Violence)
Police 10 years
EF
Department Policy
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Felony)
Police 10 years
EF
Department Policy
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Field
Interview)
Police Permanent
EF
Department Policy
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Gang Related)
Police Permanent
EF
Department Policy
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Homicide)
Police Permanent
EF
Department Policy
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Major/Critical
Incident)
Police Permanent
EF
Department Policy
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Misdemeanor)
Police 2 years
EF
Department Policy
PC832.18
9.12 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Missing
Person)
Police Permanent
EF
Department Policy
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Non
Evidentiary)
Police 60 days
EF
Department Policy
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Officer Injury)
Police Permanent
EF
Department Policy
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Pending
Review)
Police Permanent
EF
Department Policy
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Sex Assault)
Police Permanent
EF
Department Policy
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Traffic
Collision)
Police 10 years
EF
Department Policy
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Traffic Stop)
Police 2 years
EF
Department Policy
PC832.18
9.13 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Training)
Police 4 years
EF
Department Policy
PC832.18
GC12946
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Use of Force)
Police Permanent
EF
Department Policy
PC 832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (VeriPic)
Police Permanent
EF
Department Policy
PC832.18
Bonds (copies) Water
6 years
EF
(see notes)
GC34090(d)
GC34090.7
Bid Bonds, Payment Bonds (Labor and
Material Bond), Performance Bonds, and
Warranty Bonds
City Clerk maintains original documents.
9.14 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Bonds Finance 10 years
(see notes)
GC34090(a)(b)
CCP337.5
Retain for 10 years after payment.
Some originals are kept in City Clerk’s
Department. The Finance Department can
check document out from City Clerk for
working purposes. GC43901 requires that
you list publications requirements before
destroying. All destruction must be
approved by City Attorney.
Bonds insuring real property must be
retained permanently.
Bridges Public Works Permanent
EF
GC34090
Department Policy
Includes Drawings and Geotechnical
Reports
Brochures
Parks and
Recreation
Public Works
5 years
HC or EF GC34090
9.15 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Budget Finance
Permanent
HC and EF
(see notes)
GC34090 Bound Volume held by City Clerk.
Budgetary Accounting Reports Finance Permanent
EF GC34090
Building Inspection
Planning and
Community
Development
Permanent
HC or EF GC34090 Correspondence, fees, appeal requests, reports, findings/results.
Building Permits, Plans and Submittals
Planning and
Community
Development
Permanent
HC or EF
GC34090(a)
GC34090.5
HS19850
Includes signs and grading.
No records that affect title to real property
may be destroyed.
9.16 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Building Plans (other)
Planning and
Community
Development
Permanent
HC or EF
(see notes)
GC34090(a)
Retain plans during the life of the building.
Pursuant to the Reilly Act – pertains to
schools and public buildings that are not
exempt from the Architectural Practices
Act.
No records that affect title to real property
may be destroyed.
Business Licenses Finance
5 years
HC or EF
(see notes)
GC34090(d)
CCP 337
Payments and reports.
Retain 5 years after termination.
California Environmental Quality Act
(CEQA)
Planning and
Community
Development
Permanent
HC or EF
GC34090(a)
CEQA Guidelines
Exemptions, EIR, Mitigation monitoring,
negative declaration, notices of completion
and determination, comments, statements
of overriding considerations.
No records that affect title to real property
may be destroyed.
9.17 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Campaign Disclosure Reports –
Statements Elected City Clerk
Permanent
HC and EF
(See notes)
GC81009(b)
GC81009(g)
California Fair
Political Practices
Commission
Original of Elected City Council
Members/Mayor, including candidate
supporting committees. After 2 years on
file, statement may be digitized and
originals discarded.
Campaign Disclosure –Statements: Nonincumbent candidates not elected and committees supporting candidates not
elected
City Clerk
10 Years
5 Years
HC and EF
(See notes)
GC81009(b)
California Fair
Political Practices
Commission
(See notes)
Retain hardcopy filings for 5 years from the
election in which candidate participated.
Retain for 10 years if filed electronically.
After 2 years on file, statement may be
digitized and originals discarded.
Campaign Disclosure Statements: All
committees not listed above City Clerk
7 Years
HC and EF
(See notes)
GC81009(b)
California Fair
Political Practices
Commission
(See notes)
e.g. ballot measure committees. Retain 7
years from the termination of the
committee. After 2 years on file, statement
may be digitized and originals discarded.
Cancelled Checks (Accounts Payable) Finance
5 years
HC or EF
(see notes)
GC34090(d)
CCP337 Retain for 5 years after audit.
Capital Improvement Projects Public Works Permanent GC34090
9.18 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Case Files
Planning and
Community
Development
Permanent GC34090(a)
Includes: building, housing and mobile home
code violation records, including
inspections; public nuisance, rubbish and
weed abatement, vehicle abatement,
citations, general.
No records that affect title to real property
may be destroyed.
Certificates of Participation for Financing Finance Permanent HC or EF Department Policy Including Agreements, Bank Statements and Requisitions.
Certified Payroll (CIP Projects) ALL
3 years
HC or EF
(see notes)
LC1174
After the filing of a Notice of Completion.
Labor code notes will be kept on file for no
less than 3 years.
Citations, Non-recordable Offenses Police 10 years
HC or EF
GC34090
Department Policy
Vehicle Code, Municipal Code, Business and
Professions Code.
Citations, Recordable Offenses Police
Permanent
HC and EF
(see notes)
GC34090
Department Policy HC for 10 years, then EF.
9.19 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Citizens’ Complaints (No sustained finding
of misconduct) Police 5 yearsHC or EF PC832.5 Related reports and/or findings against sworn personnel.
Citizens’ Complaints (Sustained finding of
misconduct) Police 15 YearsHC or EF PC832.5 Related reports and/or findings against sworn personnel.
City Charter and History of the City of
Santa Cruz City Clerk PermanentHC
GC50110
GC23713
Retain at least 1 hard copy in department
File and forward 3 reference copies for each
revision as required by Government Code
50110. One copy of amendments, revisions
or repealed section shall be recorded with
the County Recorder.
9.20 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
City Council Meetings City Clerk
Permanent
3 years
2 years
(See notes)
GC34090(d);
GC34090(e)
GC34090.7
Permanent – Original Paper format and EF
• Resolutions
• Ordinances
• Minutes
Permanent EF
• Original agendas
• Special Meeting Notices
• Agenda Packets
• Proof of Publication/Affidavit of
Posting
• By-laws
3 years
• Audio/video recordings
2 Years – EF
• All other Administrative Records
Claims (Liability) Finance Permanent
EF GC34090
ISO Claim Search Forms, Investigative
Material (i.e., photos, maps, and reports
from the Police Department).
Correspondence i.e., acknowledgment, and
Council meeting notification.
Paid or rejected.
9.21 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Claims for Payment Police 5 years
HC or EF Department Policy Fixed assets acquisition; grant funded projects, general, routine.
Compensation Plans and Salary Schedules Human Resources 6 years HC or EF Department Policy
Complaint Forms Fire 5 years
HC or EF CFC104.6
Concealed Weapons Permits Police
2 years
HC or EF
(see notes)
GC34090 Retain for 2 years after license expiration.
Includes retired peace officers.
Condemnations
Planning and
Community
Development
Permanent
HC or EF GC34090(a) No records that affect title to real property may be destroyed.
Conflict of Interest Code City Clerk
Permanent
EF
(see notes)
GC34090
GC34090.5 Retain current code.
Construction Works Water Permanent
HC or EF Department Policy As-built record drawings and Engineering Reports/Studies.
9.22 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Consultant Reports, Surveys and Studies ALL 5 Years
HC or EF GC34090(d) This retention applies if not submitted through Legislative History.
Contracts and Agreements City Clerk
Permanent
HC and/or EF
(See notes)
GC34090
Includes: Leases, M.O.U.s, Service
Agreements, Equipment, Supplies, Revenue,
Franchises, Subcontract with Community
Agencies, No Protests (Re-Assessment
District Formation), Performance Bonds,
Health Care Providers, Subdivision, Design
Consultation, Construction Management,
for Sale or Purchase of Property, Cable,
Sewer Main Extension, Construction,
Change Orders, Term Amendments,
Amendments.
Recorded Agreements are retained
permanently in original hard copy format
with the office of the City Clerk
9.23 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Control Sets-Residential (Maps)
Planning and
Community
Development
Public Works
Permanent
HC or EF
(see notes)
GC34090(a)
HS 19850
Zoning, tentative subdivision, parcel, land
use map, aerial photos, specific plans.
Duplicate sets may be destroyed after two
years.
No records that affect title to real property
may be destroyed.
COPPS Projects Police 2 years
HC or EF GC34090
Correspondence, General ALL 2 years
HC or EF GC34090(d)
Including Oral Communications sign-up
sheets. Excludes correspondence submitted
with staff reports by staff and the public for
legislative history purposes
Creditor’s Claims – Municipal Utilities Finance 5 years HC or EF GC34090(d)
9.24 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Daily Revenue Reports/Vouchers Police 2 years
HC or EF GC34090
Dealer Record of Sale Police 2 years
HC or EF GC34090
Deeds Index City Clerk Permanent
EF
GC34090
GC34090.5
Deferred Compensation Finance
5 years
HC or EF
(see notes)
GC34090(d)
29 CFR 1625.3
Retain for 5 years after employment ends.
Records of employee contributions and city
payments.
Department Policies and Procedures ALL
Current
version + 2
years
HC or EF
Department Policy
GC34090(d)
9.25 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Dogs on UCSC Campus Policy City Clerk Permanent
EF
Muni Code 8.14.199
(b)(2)
Adopted rules are filed with the University
of California at Santa Cruz and filed with
the UCSC campus police department.
Three copies of such rules shall also be filed
with the Office of the City Clerk of the City
of Santa Cruz.
DOJ Annual Reports Police 2 years
HC or EF GC34090
Downtown Plans
Planning and
Community
Development
Permanent
HC or EF GC34090 Special program for municipalitiescoordination of services; strategic planning.
Earthquake Recovery/Reconstruction
Projects
Planning and
Community
Development
10 years
HC or EF
(see notes)
CCR337.15
Retain for 10 Years after project is
complete.
Supporting documents including bidder list,
specifications, reports, plans, work orders,
schedules, etc.
Easements and Rights of Ways Index City Clerk Permanent EF
GC34090
GC34090.5
9.26 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Elections – Ballot Measures City Clerk 2 Years
EF GC34090(d)
Records include: Signature Statements for
Arguments and Rebuttals; City Attorney’s
Ballot Title and Summary; Ballot Measure
Fiscal Analysis; Notice of Intent to Circulate
Initiative Petitions; Statement of Vote.
City Attorney Ballot Title and Summary and
Finance Director’s Fiscal Analysis will be
saved in perpetuity both through the
Legislative History process and the
Statement of California Information Guide
for all successful ballot measures.
Eligibility Lists Human Resources 4 years
HC or EF Department Policy
Emails ALL
2 years
EF
(see notes)
GC34090(d)
Administrative
Procedure Order
(APO) I-82
Emails that are transitory in nature should
be deleted as soon as no longer needed.
Emails that have administrative value
should be kept no less than 2 years.
Emails that contain content related to
another record series should be kept for
the retention period applicable to that
record series.
9.27 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Emergency Preparedness Plan Fire 2 Years
HC or EF
GC34090(d)
Department Policy
Employee Records - General and
Terminated Human Resources 7 yearsHC or EF Department Policy Employee Records – Retired Human Resources Permanent
HC or EF Department Policy
Employee Safety Logs Retained by City Public Works 5 years HC or EF Department Policy
Does not include personal working diaries
kept by individual employees for personal
reference without City direction.
Employment Programs Human Resources 4 years
HC or EF Department Policy Does not include employee records.
Encroachment Permits City Clerk Permanent
HC and EF
GC34090(a)
GC34090.5 No records that affect title to real property may be destroyed.
Engineering - Drainage Public Works Permanent
HC or EF GC34090
9.28 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Engineering - Sewer Videotapes Public Works
Current
version + 2
years
HC or EF
GC34090(d)
Engineering Reports and Studies,
Environmental Impact Reports Water PermanentHC or EF Department Policy Engineering Surveys Public Works Permanent
HC or EF GC34090
Environmental Impact Reports
Planning and
Community
Development
Permanent
HC or EF
GC34090
GC34090.5
Environmental Protection Guidelines Public Works
Current
version +2
years
GC34090(d)
Environmental Protection Reports
Planning and
Community
Development
10 Years
HC or EF 40CFR122.21 Environmental Protection Agency (EPA).
Ethics Training Certificates City Clerk
5 Years
(see notes)
HC or EF
GC53235.2(b) Retain original certificate for 5 years after filing.
9.29 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Facilities – Field Trip Waivers Parks and
Recreation
2 years
HC or EF GC34090(d)
Facilities – Marketing/Publicity/Program
Info./Press Release
Parks and
Recreation
2 years
HC or EF GC34090(d) Excluding brochures
Facilities – Use Permits Parks and
Recreation
2 years
HC or EF Department Policy
FEMA ALL
3 years
HC or EF
(see notes)
FEMA Public
Assistance Program
and Policy Guide (eff.
June 1, 2020) Pg
203
2CFR200.334
Retain for 3 years from after settlement or
from the date of submission of the final
expenditure report.
Field Interview Cards Police Permanent
HC or EF
GC34090
Department Policy
Field Safety Reports
Parks and
Recreation
Public Works
5 years
HC or EF
GC34090
Department Policy
9.30 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Field Training Evaluations Police
4 years
HC or EF
(see notes)
GC34090
GC12946
Department Policy
Retain for 4 years after employment ends.
Financial Reports, Drought Periods Finance
2 years
HC or EF
(see notes)
GC34090(d) Retain for 2 years after Audit.
Real Property or Liens.
Fire Inspection Reports Fire 5 years
HC or EF CFC104.6
Fire Investigation Reports – Arson
(Homicide) Fire PermanentHC and EF PC799 Supporting prosecution resulting from homicide.
Fire Investigation Reports – Arson (Other) Fire Permanent HC and EF PC800 Great bodily harm, inhabited structure or property.
Fire Zones/Land Use Relationships
Planning and
Community
Development
Parks and
Recreation
2 years
HC or EF
(see notes)
GC34090(d)
2 Years after closed enforcement case.
Supporting code enforcement activity. Most
Fire Zones are located on City owned
property.
9.31 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Firearm Qualifications Police
2 years
HC or EF
(see notes)
GC34090 2 years from date of qualification.
Five Year Sprinkler Reports (duplicates) Fire 5 years
HC CFC104.6
Copies are provided by a private company.
If action is required, copies are attached and
permanently retained with the safety notice
(see Notices).
Flood Control Public Works 5 years
HC or EF
GC34090(d)
Department Policy
Includes Administration, General,
Operations, Storm Drains.
Flood Control, FEMA Flood Maps Public Works
Permanent
HC and EF
(see notes)
GC34090 HC for 10 years, then EF.
Form 700 Statements of Economic
Interests City Clerk
7 Years
HC and EF
(see notes)
GC81009(e)
California Fair
Political Practices
Commission
If original is HC: After 2 years it can be
converted to EF.
Garage – Equipment Repair Orders/Time
Records Public Works
7 years
HC or EF
(see notes)
Department Policy Or for life of vehicle.
9.32 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Garage – Parts Inventory Public Works 2 years
HC or EF GC34090(d) Includes telephones and radios
Garage – UPS Charge Receipts Public Works 2 years
HC or EF GC34090(d)
General Ledger Working Papers Finance
5 years
HC or EF
(see notes)
CCP337
Retain for 5 years after closed.
Incl. working papers for Annual Rpt. to State
Controller; working papers for GANN’s
Limit and Funds Reconciliation and indirect
cost plan records.
General Plan
Planning and
Community
Development
Permanent
HC and EF GC34090(a) No records that affect title to real property may be destroyed Grants Police
5 years
EF
(see notes)
GC34090
Department Policy
Retain 5 years after closed. Includes
requests for payment and correspondence.
City Clerk maintains original documents, if
awarded
9.33 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Grants Water
3 years
EF
(see notes)
Department Policy
Retain 3 years after closed. Includes
applications, financial reports and
correspondence
City Clerk maintains original documents, if
awarded
Grants Parks and
Recreation
3 years
EF
(see notes)
Department Policy
Retain 3 years after closed.
City Clerk maintains original documents, if
awarded
Grants/Loans – Community Development
Block Grants
Economic
Development and
Housing
Finance
5 years
HC or EF
(see notes)
GC34090(d)
2 CFR200.334
OMB Cir. A-87, A102, A-110.
Retain 5 years after closed. Includes
applications, reports, and supporting
documents;
City Clerk maintains original documents, if
awarded
9.34 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Grants/Loans – HOME Investment
Partnership Program
Economic
Development and
Housing
5 years
HC or EF
(See notes)
24CFR92.508
•Rental housing projects: five years after the
affordability period terminates.
•Homeownership housing projects: five
years after the affordability period
terminates.
•Tenant-based rental assistance projects:
five years after the period of rental
assistance terminates.
•Written agreements: five years after the
agreement terminates.
•Records covering displacements and
acquisition: five years after displacement
and final payment to which they are entitled
in accordance with § 92.353 has been
received.
If any action has been started before the
required record retention period, records
must be retained until completion of the
action and resolution of all issues.
City Clerk maintains original documents, if
awarded
9.35 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Grants – Community Programs Finance
5 years
EF
(see notes)
24CFR570.502
GC34090(d)
Retain 5 years after closed. Includes
applications, reports and supporting
documents
City Clerk maintains original documents, if
awarded
Grants – Federal, State and Financial
Records Finance
4 years
HC or EF
(see notes)
GC34090(d)
Retain 4 years after closed. Refer to grant
application close-out procedures.
City Clerk maintains original documents, if
awarded
Grants - Unsuccessful ALL
2 years
HC or EF
(see notes)
GC34090(d) Retain 2 years after closed.
Applications not entitled.
Grants –Urban Development and Social
Service Providers
City Manager
City Clerk
Finance
4 years
EF
(see notes)
24CFR570.502
GC34090
OMB Cir. A-87, A102, A-110
4 years after closed.
Applications, reports, supporting
documents
City Clerk maintains original documents, if
awarded
Handbooks City Clerk
Current
version + 2
years
HC or EF
GC50110
Department Policy
Includes Councilmember Handbook and
Advisory Body Handbook
9.36 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Hazardous Materials on City-owned
Property Documentation
Economic
Development and
Housing
Permanent
HC and EF GC34090(a) No records that affect the title to real property may be destroyed.
Heritage Tree Illegal Pruning/Removal
Citations
Parks and
Recreation
5 years
HC or EF
(see notes)
GC34090(d) Retain 5 years after case closed by Urban
Forester.
Heritage Tree Nuisance Notices Parks and
Recreation
2 years
HC or EF
(see notes)
GC34090(d) Retain 2 years after case closed by Urban
Forester.
Heritage Tree Removal Permit Application Parks and
Recreation
5 years
HC or EF
(see notes)
GC34090(d)
Retain 5 years from the date of removal of
the tree as authorized by the permit, or five
years from the date of denial of the permit
application.
Historic Preservation
Planning and
Community
Development
Permanent
HC or EF GC34090
Plans for historical structures and
landmarks Downtown and other
conservation areas
9.37 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Housing - Non-HUD and Non-State
Financed Projects and Programs.
Economic
Development and
Housing
3 Years
HC or EF
(See notes)
2CFR 200.334
OMB Circ. A110.53(b)
Retain 3 years after litigation (if any), claims
or audit findings have been resolved.
Records for real property and equipment
acquired with Federal funds shall be
retained for 3 years after final disposition.
Housing – Accessory Dwelling Unit (ADU)
Economic
Development and
Housing
5 years
HC or EF
(see notes)
Retain 5 years after affordability or other
LUA conditions are removed. Includes
Agreements, Compliance records, etc.
Affordable ADUs remain restricted in
perpetuity, unless the affordability is repaid
and removed.
Housing – Measure O (Inclusionary
Program)
Economic
Development and
Housing
5 years
HC or EF
(see notes)
Retain 5 years after affordability ends.
For projects with Inclusionary Units,
restrictions last in perpetuity. Certain older
projects are subject to 30-year affordability
terms, and affordability expires after this
time period.
9.38 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Housing Rehabilitation Loans and Projects
Economic
Development and
Housing
5 years
HC or EF
(see notes)
GC34090(d) Retain 5 years after settled.
HS 11357(b)(c) and 11360(b) Reports Police
2 years
HC or EF
(See notes)
HS11361.5(a) Retain for 2 years after date of conviction or arrest if no conviction.
HS 11357(d) (Juvenile) Police
Current
HC or EF
(See notes)
HS11361.5(a) Retain until juvenile reaches age 18.
Hydrant Installation Orders Water Permanent
EF Department Policy As-built record drawings and Engineering Reports/Studies.
Incident Reports Fire Permanent
HC or EF
GC34090
CCP338
Includes second-in supplements and
Lifeguard.
Index to Microfilm Records
Public Works
Planning and
Community
Development
Permanent
HC or EF GC34090
9.39 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Instructor Applications Parks and
Recreation
2 years
HC or EF GC34090(d)
Insurance Benefits – Contracts for
Services and Policies Human Resources
6 years
HC or EF
(see notes)
Department Policy Retain 6 years after expiration.
Insurance Benefits – Coverage
Information and Correspondence Human Resources 4 yearsHC or EF Department Policy Insurance Certificates (see contracts) ALL Permanent
EF CCP337
Insurance Policy Documents Finance Permanent
HC or EF GC34090
Invoices for Payment - General/Routine Finance 5 years
HC or EF GC34090(d)
Job Specifications Human Resources
6 years
HC or EF
(see notes)
Department Policy 6 years after obsolete or superseded.
9.40 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
K-9 Program Police 5 years
HC or EF GC34090
Labor Relations/Employee Association Human Resources
3 years
HC or EF
(see notes)
29USC211(c)
29CFR516.5
Retain for 3 years after employment ends.
Correspondence, reports, petitions and
bylaws.
Land Use Agreements
Planning and
Community
Development
Permanent
HC GC34090(a)
All supporting documents.
No records that affect title to real property
may be destroyed.
Land Use Control-Zoning Ordinance
Amendments
Planning and
Community
Development
Permanent
HC or EF GC34090(e) Building or site usage.
Landfill Ticket Receipts and Log Public Works 5 years GC34090(d) Department Policy
Law Enforcement Bulletins/All Point
Bulletins Police
5 years
HC or EF
(See notes)
GC34090 Only retain if notice is relevant or
applicable to SCPD.
Legal Advertising City Clerk 4 years
HC or EF
GC34090(d)
CCP343
Includes public notices and legal
publications.
9.41 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Legal Opinions City Clerk 5 years
HC or EF
GC34090(b)
GC34090(d)
If the legal opinions are part of Closed
Session, they will be kept permanently in
the Minutes, which are confidential.
Letters of Authority (LOA) Police 2 years
HC or EF GC34090
Litigation City Clerk
Permanent
HC and EF
(see notes) GC34090(b)
EF after 5 years from resolution of case.
Includes Summons, Complaints, Writ of
Mandate
Consult with City Attorney’s office before
destruction.
Local Coastal Plan
Planning and
Community
Development
5 years
HC or EF GC34090(d) All supporting documents.
Logs
Planning and
Community
Development
5 years
HC and EF
(see notes)
GC34090(d) Retain for 5 years after closed.
Includes: citations and complaints.
Lost/Found Property Reports Police 2 years
HC or EF GC34090
9.42 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Medical Leave Human Resources
3 years
HC and EF
(see notes)
FMLA 1993; US
OSHA
29CFR1602.30, 32
Retain 3 years after date of leave starts.
May include family leave, certifications and
tests.
Non Brown Act Meetings ALL 2 Years
EF GC34090(d)
Agendas, Minutes, Correspondence,
Recordings, etc. of meetings that are not
governed by the Brown Act
Notice of Lien Finance Permanent
HC or EF GC34090(a)
Notices Fire 5 years
HC CFC104.6 Fire Prevention Safety and Sprinkler Inspections.
Notices of Completion City Clerk Permanent
HC and EF
GC34090(d)
GC34090.5
Recorded documents are retained
permanently in HC and EF
Oaths of Office – Elected Officials Human Resources
6 years
HC and EF
(see notes)
Department Policy
Retain for 6 years after term completion.
Oaths of Office are filed with the City
Clerk’s office then kept in the personnel file
9.43 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Oaths of Office – Advisory Body Members City Clerk
2 years
HC or EF
(see notes)
Department Policy Retain for 2 years after completion of term.
Paid Copy Finance 2 years
HC or EF
GC34090
Department Policy (Pink)
Park Ranger/Daily Logs/Field
Reports/Incident Reports/Statistical
Reports/Citations
Parks and
Recreation
2 years
HC or EF GC34090(b)
Records related to any court proceeding
should be reviewed by the City Attorney
prior to destruction.
Parking Permits Public Works 2 years
HC or EF GC34090(d)
Parking Control – General Public Works 2 years
HC or EF GC34090(d)
Parking Control – Meter Regulations Public Works
Current
version + 2
years
HC or EF
Department Policy Rates/Regulations/Street Designations
9.44 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Parking Lot Surface/Requirements Public Works 2 years
HC or EF GC34090(d)
Parking Meter Coin Recorders Finance 2 years
HC or EF GC34090(d)
Parking Violation – Paid Copy (pink) Public Works 5 years HC or EF GC34090(d) Duplicate only (does not affect originals).
Parking Violation – Payment Record Public Works 5 years HC or EF Department Policy
Parking Violation Citations (book of
citations) Public Works 5 yearsHC Department Policy
Parks and Recreation Master Plan Parks and
Recreation
Permanent
EF GC34090
Pawn Broker Receipts Police 3 years
HC or EF BP21629
9.45 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Payroll Timecards/Records Finance
5 years
EF
(see notes)
GC34090(d)
29CFR516.5
LC1174(d)
RTC 19530
IRS Reg. 31.6001-
1(e)(2)
5 Years after Audit.
Audit includes FEMA related payroll audits
to be conducted by FEMA.
Permitfiles Police
2 years
HC or EF
(see notes)
GC34090
If approved permit, retain 2 years after
expiration of permit. Bingo, Card Room
Dealer, Entertainment, Metaphysical and
Taxi.
Permits Fire
Permanent
HC and EF
(see notes)
CFC104.6
Occupancy, Sprinkler, Hood, Welding,
Alarm.
Retain original copy until project is
complete. EF once project is completed.
Permits - Septic Waste Discharge Public Works 5 years
HC or EF Department Policy
PERS Employee Deduction Reports Finance
5 years
HC or EF
(See notes)
GC34090(d)
26CFR31.6001-1
29CFR516.5, 516.6
LC1174(d)
Retain for 5 years after employment ends.
9.46 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Personal History Investigation Files (hired
and non-hired applicants) Police
4 years
HC or EF
(see notes)
GC12946
Retain for 4 years after date of employment
action, including termination or retirement.
Including background checks and
fingerprint cards.
Personnel Files Police
4 years
HC or EF
(see notes)
GC12946 Retain 4 years after date of employment
action, including termination or retirement.
Pitchess Motions Police 5 years
HC or EF
GC34090
PC 832.5
Planning Administration
Planning and
Community
Development
2 years
HC or EF
(see notes)
GC34090(d)
Internal working files including
correspondence. Files will be reviewed
annually. Some may require retention
longer than prescribed herein.
Planning Department Policies and
Procedures
Planning and
Community
Development
5 years
HC or EF Department Policy
9.47 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Planning Permits and Projects
Planning and
Community
Development
Permanent
HC or EF
GC34090(a)
HS19850
Zoning and Use Permits, all applications for
discretionary approval/action.
No records that affect title to real property
may be destroyed.
Police Reports Police Permanent
EF
GC34090
PC799
PC803
Department Policy
Excluding reports that fall into separate
category listed in retention schedule.
Policies, Procedures and General Orders Police Permanent HC or EF
GC34090
Department Policy
Press Release All 2 years
HC or EF GC34090(d) Except for releases related to records with longer retention periods.
Property Appraisals
Economic
Development and
Housing
2 years
HC or EF
(see notes)
GC34090(d)
Retain 2 years from date of acquisition,
completion of project, or after it was
obtained.
Property Drug Destruction and Firearm
Destruction Lists Police 10 yearsHC or EF GC34090
9.48 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Property - Occupancy Lists/
Correspondence/Lease Agreements Finance
Permanent
HC and EF
(see notes)
Department Policy
EF after 5 years acceptable.
City-owned real property (includes rentals
and leased properties). Tenant rental
statements.
Property Inventory Records Finance
3 years
HC or EF
(see notes)
GC34090(d)
Retain for 3 years after audit
Other than real property, Perpetual
Records beginning 1981.
Property Lease Records
Economic
Development and
Housing
5 years
HC or EF
(see notes)
GC34090
CCP 337
Retain for 5 years after termination of lease,
end of hold over, and/or termination of
litigation.
City Clerk maintains original agreements.
Property Logbook Police 10 years
HC or EF GC34090
Property – Unsuccessful Lease
Negotiations
Economic
Development and
Housing
2 years
HC or EF
(see notes)
GC34090(d) Retain for 2 years after negotiations cease.
Property, Real and Easements–
Acquisitions and Surplus Water PermanentHC and EF GC34090(a) City Clerk maintains original hard copy.
9.49 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Public Hearing Notices and Action (Speed)
Letters City Clerk 5 yearsEF GC34090(d)
Public Records Requests ALL 2 Years
EF GC34090
Public Works Utility Maps Public Works Permanent
HC or EF
GC34090 Includes Storm Drains; CAD; Traffic
Signalization Charts; Parking District
Deficiency Fee Zone; Facilities
Publications ALL 2 years
EF
GC34090(d)
GC34090.5
GC50110 and 115
Election Brochures, Surf City News, One
Person’s Trash, Refuse and Recycling, Santa
Cruz Municipal Utility Review Newsletters,
etc.
Purchase Orders Finance
5 years
HC or EF
(see notes)
GC34090(d) Retain for 5 years after Audit.
Purchase Requisition Copies Finance 5 years
HC or EF
GC34090
CCP337
Pursuit Reports (CHP 187A) Police 2 years
HC or EF
GC34090
9.50 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Rate Change Reports and Studies Water Permanent
EF
Department Policy Includes Cost of Service analyses used to establish rates
Reclassification Requests, Notes,
Questionnaires, Charts, Surveys, etc. Human Resources
4 years
EF
(see notes)
Department Policy Retain file copy 4 years after effective date of reclassification.
Record of Court Referrals/Community
Service Workers
Parks and
Recreation
Public Works
2 years
EF
GC34090(d)
Recreation/Cultural
-National Register Nominations
Planning and
Community
Development
Permanent
EF
GC34090(a) Historical. All supporting documents.
No records that affect title to real property
may be destroyed.
Recruitment Human Resources
4 years
EF
(see notes)
GC12946
29CFR1602 et
seq29CFR 1627.3
29CFR 1607.4
Retain for 4 years after close
Applications, resumes alternate lists/logs,
indices; ethnicity disclosures, examination
materials; examination answer sheets, job
bulletins, eligibility, electronic databases.
Recycling Programs Public Works 2 years
EF
Department Policy
9.51 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Refuse Work Orders (Working Papers) Water 2 years
HC or EF
GC34090(d)
Registrants – Arson (Adults) Police
5 years
Permanent
HC or EF
(See notes)
PC457.1(b)(2)
Jan. 1, 1985- Nov. 29, 1994 – Required to
register for 5 years from date of
confinement or sentencing (if not confined).
After Nov. 30, 1994 – Registration is
required for life.
Registrants – Arson (Juveniles) Police
Current
HC or EF
(see notes)
PC457.1(b)(3) Registration is required until age 25 or
record is sealed.
Registrants – Sex (Adults)(Tier 1) Police
10 years
HC or EF
(see notes)
PC290 Retain for 10 year minimum. Registrant may
be removed from list per PC 290 (d)(1).
Registrants – Sex (Adults) (Tier 2) Police
20 years
HC or EF
(see notes)
PC290 Retain for 20 year minimum. Registrant
may be removed from list per PC 290 (d)(2).
Registrants – Sex (Adults) (Tier 3) Police
Permanent
HC or EF
(see notes)
PC290 *Retain for life of registrant per PC
290(d)(3).
9.52 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Registrants – Sex (Juveniles) Police
Permanent
HC or EF
(see notes)
PC290(d) Registration is required until record is
sealed per WI 781.
Registrations Parks and
Recreation
2 years
HC or EF GC34090(d) Includes release waivers, classes/sports.
Regulations of Public Lands and Buildings
Public Works
Parks and
Recreation
5 years
HC or EF GC34090(d)
Regulatory Agencies Correspondence Public Works 2 Years HC or EF Department Policy
Regulatory Agencies Directives Public Works 5 Years
HC or EF Department Policy
Regulatory Permits Public Works 5 years
HC and EF GC34090(d)
9.53 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Relocation – Plan, Documentation, and
Relocatee and Specific Parcel Files
Economic
Development and
Housing
3 years after
closed/10
years
HC or EF
(See notes)
49CFR24.9(a)
Retain records an additional 10 years if
litigation was part of the project process.
Closed represents full, final payment to
each individual/household relocated under
the relocation plan or the completion of
construction for the project, whichever
comes last.
Relocatees’ files are confidential.
Rental Inspection Program
Planning and
Community
Development
Permanent
HC or EF GC34090(a)
Registration forms, affidavits, notices,
statements correspondence and photos
No records that affect title to real property
may be destroyed
Report Billing Logs Police 2 years
HC or EF GC34090
Reports (Federal and State)
Planning and
Community
Development
Permanent
HC or EF GC34090(a)
Code enforcement statistics; may contain
records affecting title to real property or
liens thereon.
No records that affect title to real property
may be destroyed.
9.54 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Reports-Annual Financial and State
Controller Finance PermanentHC or EF GC34090
Reports-Revenue Analysis and Taxation Finance Permanent HC or EF GC34090
Requests for Dismissal Police 2 Years
HC or EF GC34090
Ride Alongs Police 2 years
HC or EF GC34090
RIPA Reports Police 3 years
HC or EF 11 CCR 999.228
Risk Management Reports
Human Resources
Finance
5 years
HC or EF
(see notes)
OMB 1220-0029
29CFR1904.4
GC34090(d)
Retain for 5 years after close.
Human Resources keeps OSHA 300 Form
only.
Roll Call Information Police 5 years
HC or EF
GC34090
Department Policy
9.55 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Safety Employees Human Resources
5 years
HC or EF
(see notes)
29CFR1627.3
29CFR1602.30,32
29CFR516.6 et seq.
Retain for 5 years after employment ends.
Police, fire, may include: release
authorization, certifications, outside
employment, commendations, disciplinary
actions, terminations, oaths of office,
evaluations.
Safety Meeting Records
Parks and
Recreation
Public Works
2 years
HC or EF
GC34090(d)
Department Policy
Salary Records Finance
3 years
HC or EF
(see notes)
GC34090(d)
29CFR516.2
Retain for 3 years after employment ends.
Deduction authorization, beneficiary
designations, unemployment claims and
garnishments.
Sealed Records (Factually Innocent) Police
3 years
HC or EF
(see notes)
WI781.5
PC851.8 Retain for 3 years from date of arrest.
Sealed Records (Juvenile) Police
5 years
HC or EF
(see notes)
WI781 Retain for 5 years from date record is
ordered sealed.
Service Installation Orders Water Permanent
HC or EF Department Policy As-built record drawings and Engineering Reports/Studies.
9.56 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Sewer Connections Public Works 2 Years
HC or EF GC34090(d)
Sergeants’ Logs Police 2 years
HC or EF GC34090
Shift Assignment Logs and Work
Schedules Police 2 yearsHC or EF GC34090
Shift Exchange Requests Police 3 years
HC or EF
GC34090
Department Policy
Sidewalk Vending Citations Finance
2 years
HC or EF
(see notes)
GC34090 Retain for 2 years after paid or resolved.
Sidewalk Vending Citations – Supporting
Documentation Planning 2 YearsHC or EF GC34090(d)
Solid Waste – Capital Improvement
Project Public Works
Permanent
EF after 10
years
Department Policy
9.57 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Solid Waste - Collection Routes Public Works 2 years
HC or EF Department Policy
Solid Waste - Management Facility
Permitting Public Works
Permanent
EF after 10
years
Department Policy Related to regulatory operation.
Solid Waste - Rates Public Works 3 years
HC or EF GC34090(d) City Clerk maintains legislative history.
Special Event Applications Police 2 years
HC or EF GC34090
Special Events Files (Non-City Sponsored)
City Manager
Parks and
Recreation
2 Years
HC or EF GC34090(d) Including Permits.
Special Programs - General Public Works 5 years
HC or EF GC34090
Special Programs - Toxics Public Works Permanent
HC or EF GC34090
9.58 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Stored Impound/Vehicles Reports (No
crime involved) Police 2 yearsHC or EF GC34090
Street Dedication, Naming and Addressing
Planning and
Community
Development
Public Works
Permanent
HC and EF GC34090(a)
Streetlighting Inventory Public Works 5 years
HC or EF GC34090
Streets and Sidewalks - Administration Public Works 2 years HC or EF GC34090(d)
Streets and Sidewalks - Maintenance Public Works 5 years HC or EF GC34090
Streets and Sidewalks – Utility
Undergrounding Public Works
5 years
HC or EF
(see notes)
Department Policy Retain 5 years past completion.
Subdivisions Public Works Permanent
HC and EF GC34090(a)
9.59 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Subdivisions – Soils Reports Public Works Permanent
HC or EF GC34090
Subpoenas ALL 2 years
(see notes) GC34090
Retain for 2 years after response.
If part of litigation, refer to Litigation
Record series.
Subpoenas (Officers) Police
2 years
HC or EF
(see notes)
GC34090 Retain for 2 years from court appearance
date noted on subpoena.
Successor Agency Reports
Economic
Development and
Housing
5 years
HC or EF GC34090(d)
Surveys and Studies Human Resources 2 years
HC or EF
GC34090(d)
GC12946
29CFR516.6(2)
29CFR1602.14
Including classifications, wage rates.
Tax Assessments Finance Permanent
HC or EF GC34090
Taxes (Payment Records) Finance 5 years
HC or EF CCP338 Includes, Admission Tax, Parking Tax, Transient Occupancy Tax and Utility Tax.
9.60 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Taxicab - General City Clerk 15 Years
HC or EF
GC34090
GC53075
Teams Posts ALL
6 Months
HC or EF
(see notes)
64 Ops.Cal.Atty.Gen.
317, 323 (1981)
Teams posts are for temporary
communication. If a post falls into a category
requiring longer retention, staff should copy
and save it to the appropriate file.
Teams Chats ALL
30 days
HC or EF
(see notes)
64 Ops.Cal.Atty.Gen.
317, 323 (1981)
Teams chats are for informal, temporary
communication. If a message falls into a
category requiring longer retention, staff
should copy and save it to the appropriate
file.
Teletypes and Log Police
2 years
HC or EF
(see notes)
GC34090 Only retain if relevant or applicable to
SCPD.
Temporary Encroachment Permits Public Works 2 years
HC or EF GC34090(d) Includes: traffic control, street closure, public right-away.
Time Off Requests Police 3 years
HC or EF
GC34090
Department Policy
9.61 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Tow Logs Police 2 years
HC or EF GC34090 Private Property Tows and Repossessions.
Traffic Control - Circulation Public Works 5 Years
HC or EF Department Policy
Traffic Control - Intersections Public Works Permanent
HC or EF GC34090
Traffic Control - Shuttles Public Works 2 Years
HC or EF GC34090(d)
Traffic Control - Signalizations Public Works Permanent HC or EF GC34090
Traffic Control - Vehicle Collision Reports Public Works 3 years HC or EF
Department Policy
GC34090 Copies of Police traffic accident reports.
Training Records Fire
2 years
HC or EF
(see notes)
GC34090(d) Retain for 2 years after employment ends:
Certifications/Designations.
9.62 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Training Records Human Resources
3 years
HC or EF
(see notes)
GC34090(d)
Retain for 3 years after employment ends:
Employee registrations, volunteer program
training, class training materials,
internships, certificates.
Training Records Police
4 years
HC or EF
(see notes)
GC34090
GC12946
Retain for 4 years after employment ends.
Includes Training Approval Reports.
Transportation Administration Public Works 2 years
HC or EF GC34090(d)
Transportation FAU (Federal Aid Urban)
Program Public Works 5 yearsHC or EF Department Policy
Tree/Shrub Permits Approved by Staff Parks and
Recreation
2 years
HC or EF GC34090(d)
Unemployment Insurance Human Resources 4 years
HC or EF Department Policy
Uniform Crime Report Police 10 Years
HC or EF GC34090 Department of Justice statistics.
9.63 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Vehicle Smog Certificate Work Order Public Works
Current
HC or EF
(see notes)
Department Policy Retain for life of vehicle.
Volunteers Applications/Assignments Human Resources
2 years
HC or EF
(see notes)
GC34090(d) Retain for 2 years after employment ends.
Warrant Board Police 2 years
HC or EF CG34090
Warrant Outstanding Police Permanent
EF
CLETS
Department Policy
Outstanding Warrant = Entered into
CLETS.
Wastewater Management -
Administration Public Works 2 yearsHC or EF GC34090(d)
Wastewater Management - Facilities Public Works Permanent HC or EF GC34090
Wastewater Management - Outfall Public Works Permanent
HC or EF GC34090
Water Main Connections (Recorded
Document) City Clerk PermanentHC and EF GC34090(a) Recorded documents are retained permanently in HC and EF.
9.64 City of Santa Cruz
Record Retention Schedule
Resolution XXX
Approved: XXX
LEGEND:CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code
Record Series Department
of Record
Retention
Period
Statutory
Reference Notes/Comments
Water Master Plans Water Permanent
HC or EF GC34090
Water Rights (Permits and Licenses) Water Permanent
HC or EF GC34090
Water System Audits, Internal Water Permanent
HC or EF
GC34090
Department Policy
Wharf Master Plan Parks and
Recreation
Permanent
HC or EF GC34090
Wharf Parking Receipts Public Works 2 years
HC or EF GC34090(d)
9.65 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code The Citywide Retention Schedule should be referenced for those city records commonly prepared, owned, used, or retained by many or all departments.
To maintain the integrity of those records unique to each department, refer to the Department‐level retention schedule to identify and determine the appropriate record series and required retention.
Each schedule will include the following columns:
RECORD TYPERECORD
SERIES
Groups of records which deal with a record subject, result from the same activity, or have a special form. Such records are generally maintained under a single filing system, may be treated as a unit, and may contain only one or several different types of individual documents.
DEPARTMENT OF RECORD Name of the department responsible for maintaining the original record.
For Citywide Schedule Only: “Department of Record” assumes the department responsible for creating the record, maintains the original. All others are deemed to have a duplicate copy of such record and may destroy the copy at any time.
RETENTION PERIOD The minimum length of time a record shall be maintained by the City to fulfill its administrative, fiscal and/or legal function. The retention periods are expressed in years, unless otherwise noted. No record may be converted exclusively to EF where EF would not provide full legibility. (GC34090.5) Records created in EF may be retained in EF.
STATUTORY REFERENCE Legal basis for the identified total retention period. If more than one citation is listed, the citation requiring the longest retention period applies.
NOTES / COMMENTS Notes, comments and special instructions are mentioned here.
9.66 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Abandoned Vehicle Abatement Program Police 2 years EF GC34090 Includes logs, vehicle tagged photos. Retain for 2 years after creating log.
Abatement Programs Parks and Recreation Permanent HC or EF GC34090(a) HS 19850 May include blueprints, drawings, maps,
photos (including negatives), plans, reports,
evaluations, correspondence, use permits,
variances, studies, appeals, compliance
certificates, lot line adjustments or other
planning-related matters brought before
the legislative body.
ABC Unit Enforcement Activity Police
25 years
HC or EF
(see notes)
GC34090
Records related to ABC Enforcement.
Retain for 2 yYears after starts once record
is created.
Accident Cite Letters Police
2 years
HC or EF GC34090
Acquisitions - Successful
Economic
Development and
Housing
Permanent
HC or EF GC34090(a) No records that affect title to real property may be destroyed.
9.67 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Acquisitions – Unsuccessful
Economic
Development and
HousingSuccessor Agency
2 years
EF
(see notes)
after Closed
GC34090(d) Retain for 2 years after Closed represents the point at the end of negotiations cease.
Action Agenda City ClerkALL 2 Years EF GC34090 City Council and Advisory Meeting follow- up working document Administration Files Police 52 years HC or EF GC34090; Department. Policy Day to day business.
Administrative FilesInvestigative Files
(Including Tape Recordings) (No sustained
finding of misconduct)
Police
5 years
EF
(see notes)
PC832.5
GC34090
Dept. Policy
Day to day businessRetain for 5 years after
close.completion of investigation.
Administrative Investigative Files
(including tape recordings)(Sustained
finding of misconduct)
Police
155 years
EF
(see notes)
PC832.5 Retain for 155 years after closed completion of investigation.
9.68 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Advisory Body Agenda Reports (Master
Subject File) HR 4 years
Documentation received, created and or
submitted to Council (does not include
supporting documentation that has
separate retention criteria, e.g., parcel
maps, agreements, etc.)
Advisory Body City Clerk
Permanent
3 years 2 years
(see notes)
GC34090(d);
GC34090(e)
Council Policy 5.14
Permanent – Original Paper format and EF
• Resolutions • Ordinances • Minutes
Permanent EF
• Original agendas • Special Meeting Notices • Agenda Packets • Proof of Publication/Affidavit of Posting
• By-laws
3 Years – EF
• Meeting Audio Recordings
2 Years – EF
• Membership rosters• Action Summary• All other Administrative Records
9.69 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Advisory Body By-Laws City Clerk Permanent EF GC34090(d); GC34090.5 Advisory Body Meeting Audio Recordings ALL 3 years Department Policy Council Policy 5.14 requires the Planning
Commission to keep audio recordings for
six months at Central Branch Library
Reference Desk and at Planning
Department for three years.
Advisory Body Membership Roster City Clerk 2 years EF GC34090(d) Affordable Housing Development - Special
Economic Development
Economic
Development and
HousingSuccessor Agency
Permanent
HC GC34090(a) No records that affect title to real property may be destroyed.
Affordable Housing Development - Special
Economic Development
Planning/Economi
c
Development/Suc
cessor Agency
Permanent Department policy
9.70 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments City Council and Advisory Body Meetings
(Brown Act) ALL
Permanent
2 Years
(See notes)
GC34090(d);
GC34090(e)
Permanent – Original Paper format and EF
Resolutions Ordinances Minutes
Permanent EF
Original agendas Special Meeting Notices Proof of Publication/Affidavit of Posting
By-laws
2 Years – EF
All other Administrative Records
Original agendas and special meeting
notices, certificates of posting
communications =
Permanent - EF
Resolutions and Ordinances =
Permanent - original paper format and EF
Minutes and Proof of Publication/Affidavit
of Posting and By-Laws =
Permanent - EF
All other Administrative Records =
2 years - EF
9.71 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Agendas - Non Brown Act Meetings ALL 2 Years EF GC34090(d) Agendas, Minutes, Correspondence, Recordings, etc. of meetings that are not governed by the Brown Act Agenda Packets - City Clerk Permanent EF GC34090?
Alarm Registration Police
2 years
HC or EF
(see notes)
GC34090
2 years from date of receipt2 years past
date on application? 2 years past application
expiration?
ALPR Data Police
30 days
*EF
(See notes)
CC1798.90.51;
Departmentt. Policy
* ALPR data that has become evidence shall
be retained in accordance with designated retention period for the corresponding police report.the category “Records/Crime/Incident Reports/NonReportable Incidents”.
Annexations
Planning and
Community
Development
Permanent
HC or EF GC34090(a) No records that affect title to real property may be destroyed.
9.72 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Annual Financial Reports, Final Bound
Volume Finance Permanent HC or EF GC34090(d) Adopted Budget, CAFR ACFR, Single Audit Annual Planning Survey
Planning and
Community
Development
Permanent GC34090(a)
Recording data and maps.
No records that affect title to real property
may be destroyed.
Annual Reports, Internal/Regulatory Water Permanent HC or EF Department Policy GC34090 Annual Reports, Regulatory Water Permanent EF GC34090(d) State required reports are submitted electronically but data is stored in spreadsheets.
Appeals Heard by Council City Clerk Permanent EF? GC34090 Can we confirm with CAO upon their review if the appeals submitted as part of agenda packets is sufficient.
9.73 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Appraisals Economic Development- 2 years after Closed GC34090(d) Closed represents acquisition of the
property for which the appraisal was
performed or completion of the project for
which the appraisal was performed. If no
project or acquisition is implemented, the
appraisal may be disposed of two years
after it was obtained.
Archeology Resource Program
Planning and
Community
Development
2 years
Permanent
HC or EF
GC34090(d) All supporting documents including archaeological reports.
Area Plans - General
Planning and
Community
Development
Permanent
HC GC34090(d) All supporting documents
Arrest and Citation Register Police 10 years EF GC34090 Assessment Districts Finance Permanent
GC34090(a);
GC53753(e)
(2);CCP337
No records that affect title to real property
may be destroyed.
Ballots may be kept for only two years.
9.74 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Assessment Districts
City Clerk
Economic
Development and
Housing
2 years/Perma
nent/ 2 years
GC34090(a);
GC53753(e)
(2);
CCP337
Ballots - two years.
No records that affect title to real property
may be destroyed.
Ballots may be kept for only two years.
Audits Finance Permanent HC or EF GC34090 (d) General and grant program Authorization to Destroy Records Form ALLCity Clerk Permanent EF GC34090(d); GC34090.5 Backflow Prevention Device Test and
Maintenance Reports Water 3 years HC or EF GC34090(d)
Bad Debt Write-offs Finance 4 years HC GC34090(d)
Bank Reconciliation Finance
5 years
after Audit
HC
(See notes)
Ca. Fin. Code
FC30210;
GC34090(d)
Retain for 5 years after Audit.
Statements, summaries for receipts,
disbursements and reconciliations.
Retain for 5 years after Audit.
9.75 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Bank Reconciliation Finance 5 years after Audit Ca. Fin. Code 30210; GC34090(d) Statements, summaries for receipts, disbursements and reconciliations.
Banking and Investments Finance
2 years
HC or EF GC34090(d) Includes Deposit slips, returned checks Beach Reports – Citations Fire 2 years HC or EF GC34090(d) Includes citations, daily logs, HQ logs, field reports, ranger logs, station logs.
Beach Reports – Daily Logs/HQ Logs/Field
Reports/Ranger Logs/Station Logs Fire 2 years GC34090(d) Benefit Plan Claims Human Resources
32 years
HC or EF
(See notes)
GC6250;
29 CFR 1602.30,32;
29CFR 1627.3;
29 USC 1027;
29 CFR 1627.3; 29
USC 1113;
Cal. Lab. Code
LC1174
Retain for 32 years from date claim is paid.
May include dental, disability, education,
vision including tuition reimbursement.
9.76 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Benefit Plan Enrollment, Denied Human Resources
4 years after
Closed
HC or EF
(See notes)
GC34090(d) Retain for 4 years after date of open enrollment.
Bicycle Licenses Police
52 years
HC or EF
(See notes)
GC34090 Retain for 5 years after issuance or renewal of license Bids/Proposals and Bid/Proposal
Documentation – Successful Formal and
Informal Bids
ALL
Permanent
HC or EF
(see notes)
GC34090(d)
CCP337.15
Successful bids and requests for proposals,
including invitations to bid, requests for
proposals, bid all bonds and affidavits, bid
and proposal tabulation sheets, and similar
supporting documentation. Successful
bidders are now part of the “contract” and
should be retained permanently in SIRE.
NOC’s and other recorded documents shall
be retained in the office of the City Clerk
Bids and Bid Documentation –
Unsuccessful Formal and Informal Bids ALL 2 Years HC or EF GC34090 GC34090(d) CCP337
9.77 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Bikeways Public Works 5 years Department Policy
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (5150)
Police 2 years EF Departmentt. Policy PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Accidental
Recording)
Police 60 days EF Department Policy PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Citizen
Complaint – no sustained finding of
misconduct)
Police 5 years EF Department Policy PC832.5 PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Citizen
Complaint – sustained finding of
misconduct)
Police 15 years EF Department Policy PC832.5 PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (DOA)
Police 5 years EF Department Policy PC832.18
9.78 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Domestic
Violence)
Police 10 years EF Department Policy PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Felony)
Police 10 years EF Department Policy PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Field
Interview)
Police Permanent EF Department Policy PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Gang Related)
Police
Permanent5
years
EF
Department Policy
PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Homicide)
Police Permanent EF Department Policy PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Major/Critical
Incident)
Police Permanent EF Department Policy PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Misdemeanor)
Police 2 years EF Department Policy PC832.18
9.79 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Missing
Person)
Police Permanent EF Department Policy PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Non
Evidentiary)
Police 60 days EF Department Policy PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Officer Injury)
Police Permanent EF Department Policy PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Pending
Review)
Police Permanent EF Department Policy PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Sex Assault)
Police Permanent EF Department Policy PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Traffic
Collision)
Police 10 years EF Department Policy PC832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Traffic Stop)
Police 2 years EF Department Policy PC832.18
9.80 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Training)
Police 4 years EF Department Policy PC832.18 GC12946
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (Use of Force)
Police Permanent EF Department Policy PC 832.18
Body Worn Camera Footage; Dash
Camera Footage; Drone Footage;
Interview Video Recording (VeriPic)
Police Permanent EF Department Policy PC832.18
Bonds (copies) Water
6 years
EF
(see notes)
GC34090(d);
GC34090.7
Bid Bonds, Payment Bonds (Labor and
Material Bond), Performance Bonds, and
Warranty Bonds
Copies. City Clerk maintains original
documents.
9.81 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Bonds Finance
10 years
(see
notes)after
Payment
GC34090(a)(b)
CCP337.5
Retain for 10 years after payment.
Some originals are kept in City Clerk’s
Department. The Finance Department can
check document out from City Clerk for
working purposes. GC43901 requires that
you list publications requirements before
destroying. All destruction must be
approved by City Attorney.
Bonds insuring real property must be
retained permanently.BONDS INSURING
REAL PROPERTY MUST BE RETAINED
PERMANENTLY.
Bridges - Bridge Project File Public Works
5 yearsPerman
ent
EF
GC34090
Department Policy
Includes Drawings and& Geotechnical
Reports
Bridges - Drawings & Geotechnical
Reports Public Works Permanent GC34090(d) Historical archives
9.82 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Brochures
Parks and
Recreation
Public Works
5 years
HC or EF GC34090
Brochures Public Works Permanent GC34090(d) Historical
Budget Finance
Permanent
HC and EF
(see notes)
GC34090(d)
Historical. Archive one Final bound copy.
Electronic File and Bound Volume held by
City Clerk
Budgetary Accounting Reports Finance Permanent EF GC34090(d) All electronic with Eden Systems
9.83 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Building Inspection
Planning and
Community
Development
2 years after
closed
Permanent
HC or EF
GC34090(d) Correspondence, fees, appeal requests, reports, findings/results.
Building Permits, Plans and Submittals
Planning and
Community
Development
Permanent
HC or EF
GC34090(a)
GC34090.5
HS 19850
Includes: signs, and grading. and
encroachment permits.
No records that affect title to real property
may be destroyed.
Building Plans (other)
Planning and
Community
Development
Permanent
HC or EF
(see notes)
GC34090(a)
Retain plans during the life of the building.
Pursuant to the Reilly Act – pertains to
schools and public buildings that are not
exempt from the Architectural Practices
Act.
No records that affect title to real property
may be destroyed.
9.84 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Business Licenses Finance
5 years after
Termination
HC or EF
(see notes)
GC34090(d);
CCP 337;
Paid Payments and reports.
Retain for 5 years after Termination.
California Environmental Quality Act
(CEQA)
Planning and
Community
Development
Permanent
HC or EF
GC34090(a);
CEQA Guidelines
Exemptions, EIR, Mitigation monitoring,
negative declaration, notices of completion
and determination, comments, statements
of overriding considerations.
No records that affect title to real property
may be destroyed.
Campaign Disclosure Reports –
Statements Elected City Clerk
Permanent
HC and EF
(See notes)
GC81009(b)
GC81009(g)
California Fair
Political Practices
Commission
Original of Elected City Council
Members/Mayor, including candidate
supporting committees. After 2 years on
file, statement may be digitized and
originals discarded.
9.85 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Campaign Disclosure Reports -–
Statements: Non-incumbent candidates
not elected and committees supporting
candidates not elected Non-elected
City ClerkC
10 Years/5
Years
HC and EF
(See notes)
GC81009(b)
California Fair
Political Practices
Commission
(See notes)
400 Forms Series, Non-elected. Retain
hardcopy filings for 5Five years from the
election in which candidate participated.
Retain for 10 years if filed electronically. .
After 2 years on file, statement may be
digitized and originals discarded.
Campaign Disclosure Reports –
Statements: All committees not listed
aboveNon-Elected Candidates
Committees
City ClerkC
7 Years
HC and EF
(See notes)
GC81009(b)
California Fair
Political Practices
Commission
(See notes)
Non-elected Candidates supporting
committees and all other committees.e.g.
ballot measure committees. Retain 7 years
from the termination of the committee.
After 2 years on file, statement may be
digitized and originals discarded.
Cancelled Checks (Accounts Payable) Finance
5 yearsafter
Audit
HC or EF
(see notes)
GC34090(d);
CCP337 Retain for 5 years after audit.
Capital Improvement Program (CIP
documents), bound volume City Clerk Permanent GC34090(d) CCP337.15 Capital Improvement Program, Bound
Volume Finance Permanent HC GC34090(d) Historical.
9.86 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Capital Improvement Projects Public Works Permanent GC34090(d) Case Files
Planning and
Community
Development
10 years
after Closed
Permanent
GC34090(a)
Includes: building, housing and mobile home
code violation records, including
inspections; public nuisance, rubbish and
weed abatement, vehicle abatement,
citations, general
No records that affect title to real property
may be destroyed.
Case Logs Police 10 years GC34090
Census/Demographic Data Planning 2 years GC34090(d) Census and demographic data is provided to the City by the State
9.87 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Certificates of Participation for Financing Finance Permanent HC or EF Department Policy Including Agreements, Bank Statements and Requisitions Certified Payroll (CIP Projects) ALL
3 years
HC or EF
(see notes)
LC1174
After the filing of a Notice of Completion.
Labor code notes will be kept on file for no
less than 3 years
Child Abuse, Neglect, Molestation Police Permanent PC799 Chronological Files Fire 2 years GC34090(d)
Citations, Non-recordable Offenses Police 102 years HC or EF GC34090 Department Policy Vehicle Code, Municipal Code, Business and Professions CodeC, MC, BP Non- Recordable Offenses Citations, Recordable Offenses Police
Same as
Report
Permanent
HC and EF
(see notes)
GC34090
Department Policy
HC for 10 years, then EFRecordable
Offenses
9.88 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Citizens’ Complaints (No sustained finding
of misconduct) Police 5 years HC or EF PC832.5 Related reports and/or findings Aagainst sworn personnel and related reports and/or findings Citizens’ Complaints (Sustained finding of
misconduct) Police 15 Years HC or EF PC832.5
Related reports and/or findings Aagainst
sworn personnel and related reports and/or
findings
City Charter and History of the City of
Santa Cruz City Clerk Permanent HC GC50110 GC23713
As amended through election (published
booklet); rRetain at least 1 hard copy in
departmentt. File and . Fforward 3
reference copies for each revision as
required by Government Code 50110. One
copy of amendments, revisions or repealed
section shall be recorded with the County
Recorder.
City Council Meetings Recordings (audio
and video) City Clerk 3 years GC34090.7
9.89 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments City Council Meetings City Clerk
Permanent
3 years
2 years
(See notes)
GC34090(d);
GC34090(e)
Permanent – Original Paper format and EF
• Resolutions • Ordinances • Minutes
Permanent EF
• Original agendas • Special Meeting Notices • Agenda Packets • Proof of Publication/Affidavit of Posting
• By-laws
2 Years – EF
• Action Summary• All other Administrative Records
9.90 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Claims (Liability) Finance Permanent EF GC34090(d)
ISO Claim Search Forms, Investigative
Material (i.e., photos, maps, and reports
from the Police Department).
Correspondence i.e., acknowledgment, and
Council meeting notification.
Paid or rejected - Claims and supporting
material, transmittal letter to relevant
department(s) copies. Original maintained
by the Finance Department.
Claims for Payment Police 5 years HC or EF Departmentt. Policy Fixed assets acquisition; grant funded projects, general, routine.
Claims for Payment – General/Routine Police 5 years Dept. Policy Compensation Plans and Salary Schedules Human Resources 6 years HC or EF Department Policy
9.91 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Complaint Forms Fire 5 years HC or EF CFC104.6
Concealed Weapons Permits Police
2 years
HC or EF
(see notes)
GC34090
Retain for 2 years after closed Retain for 2
years after license expiration. Includes
retired peace officers. concealed weapons
permits.
Condemnations
Planning and
Community
Development
Permanent
HC or EF GC34090(a) No records that affect title to real property may be destroyed.
Conflict of Interest Code City Clerk
Permanent
EF
(see notes)
GC34090(d)
GC34090.5
Electronic file; Rretain current code. and file
and destroy outdated materials.
Construction Works Water Permanent HC or EF Department Policy As-built record drawings and Engineering Reports/Studies Consultant Reports, Surveys and Studies ALL 5 Years HC or EF GC34090(d) This retention applies if not submitted through Legislative History
9.92 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Contracts and Agreements City Clerk
Permanent
HC and/or EF
(See notes)
GC34090(d)
Includes: Leases, M.O.U.s, Service
Agreements for Services, Equipment,
Supplies, Revenue, Franchises, Subcontract
with Community Agencies (including
funding sources from County, State or
Federal Government), No Protests (ReAssessment District Formation), Performance Bonds, Health Care Providers,
Subdivision, Design Consultation,
Construction Management, for Sale or
Purchase of Property, Cable, Sewer Main
Extension, Construction, Change Orders,
Term Amendments, Amendments, Taxicab..
Recorded Agreements are retained
permanently in original hard copy format
with the office of the City Clerk
9.93 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Contracts, Leases, M.O.U.s and
Agreements for Services, Equipment,
Supplies which could result in liability to
the City in the Future
Planning GC34090; GC34090.5
Control Sets-Residential (Maps)
Planning and
Community
Development
Public Works
Permanent
HC or EF
(see notes)
GC34090(a)
HS 19850
Zoning, tentative subdivision, parcel, land
use map, aerial photos, specific plans.
No records that affect title to real property
may be destroyed.
Duplicate sets may be destroyed after two
years.
No records that affect title to real property
may be destroyed.
9.94 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Control Sets-Residential (Maps) Planning Public Works Permanent GC34090(a) H&S 19850 Zoning, tentative subdivision, parcel, land
use map, aerial photos, specific plans.
*Duplicate sets may be destroyed after two
years.
No records that affect title to real property
may be destroyed.
COPPS Projects Police 2 years HC or EF GC34090
Correspondence, Emails ALL 2 years EF
GC34090
Administrative
Procedure
OrderPolicy (APO) I82
Email’s that are transitory in nature should
be deleted as soon as no longer needed.
Emails that have administrative value
should be kept no less than 2 years.
Emails that contain content related to
another record series should be kept for
the retention period applicable to that
record series.
9.95 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Correspondence, Ggeneral ALL 2 years HC or EF GC34090(d) Including Oral Communications sign-up
sheets. Excludes correspondence submitted
with staff reports by staff and the public for
legislative history purposes
Police ReportsIncident Reports Police 2 years EF GC34090 Excluding reports that fall into separate category listed in retention schedule.
Creditor’s Claims – Municipal Utilities Finance 5 years HC or EF GC34090(d) Daily Revenue Reports/Vouchers Police 2 years HC or EF GC34090 Dealer Record of Sale Police 2 years HC or EF GC34090
Deeds Index City Clerk Permanent EF GC34090(d) GC34090.5
9.96 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Deferred Compensation Finance
5 years after
Termination
HC or EF
(see notes)
GC34090(d)
29 CFR 1625.3
(b)(2)
Retain for 5 years after employment ends.
Records of employee contributions and city
payments.
Sec. 1625.3 Employment Agency.
(a) As long as an employment agency
regularly procures employees for at least
one covered employer, it qualifies under
section 11(c) of the Act as an employment
agency with respect to all of its activities
whether or not such activities are for
employers covered by the act.
(b) The prohibitions of section 4(b) of the
Act apply not only to the referral activities
of a covered employment.
Department Policies and Procedures ALL
2 YearsCurren
tCurrent
version + 2
years
HC or EF
Department Policy
GC34090(d) Current and/or superseded
9.97 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Dogs on UCSC Campus Policy City Clerk Permanent EF Muni Code 8.14.199 (b)(2) Adopted rules are filed with the University
of California at Santa Cruz and filed with
the UCSC campus police department.
Three copies of such rules shall also be filed
with the Office of the City Clerk of the City
of Santa Cruz.
DOJ Annual Reports Police 2 years HC or EF GC34090
Downtown Plans
Planning and
Community
Development
2 years
Permanent
HC or EF
GC34090(d)
Special or long range program for
municipalities-coordination of services;
strategic planning
Earthquake Recovery/Reconstruction
Projects
Planning and
Community
Development
10 years
after Closed
HC or EF
(see notes)
CCR337.15
Retain for 10 Years after project is
complete.
Supporting documents including bidder list,
specifications, reports, plans, work orders,
schedules, etc.
Easements and Rights of Ways Index City Clerk Permanent EF GC34090(d) GC34090.5
9.98 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Elections – Ballot Measures City Clerk 2 Years EF GC34090(d) Records include: Signature Statements for
Ballot Measure Arguments and Rebuttals;
City Attorney’s Ballot Title and Summary;
Ballot Measure Fiscal Analysis; Notice of
Intent to Circulate Initiative Petitions;
Statement of Vote.
City Attorney Ballot Title and Summary and
Finance Director’s Fiscal Analysis will be
saved in perpetuity both through the
Legislative History process and the
Statement of California Information Guide
for all successful ballot measures.
Eligibility Lists Human Resources 42 years HC or EF Department Policy Embezzlement of Public Funds Police Permanent PC803 From Elder or Dependent Adult
9.99 City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Emails ALL
2 years
EF
(see notes)
GC34090(d)
Administrative
Procedure Order
(APO) I-82
Emails that are transitory in nature should
be deleted as soon as no longer needed.
Emails that have administrative value
should be kept no less than 2 years.
Emails that contain content related to
another record series should be kept for
the retention period applicable to that
record series.
Emergency Preparedness Plan Fire
Active2
Years
HC or EF
GC34090(d)
Department Policy
Plan should be purged and updated every
year. Maintain in revised form only.
Employee Records - General and
Terminated Human Resources 7 years HC or EF Department Policy Employee Records – Retired Human Resources Permanent HC or EF Department Policy Employee Records – Terminated (Not
Retirees) Human Resources 7 years Department Policy
9.100
City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Employee Safety Logs Retained by City Public Works 5 years HC or EF Department Policy Does not include personal working diaries kept by individual employees for personal reference without City direction.
Employment Programs Human Resources 4 years HC or EF Department Policy Does not include employee records.
Encroachment Permits City Clerk Permanent HC and EF GC34090(a) GC34090.5 Hard copy original and scanned EF retained
permanently
No records that affect title to real property
may be destroyed.
Engineering - Drainage Public Works Permanent HC or EF GC34090(d) Engineering - Sewer Videotapes Public Works
Current
version + 2
years
HC or EF
GC34090(d) Current copy
Engineering Reports and Studies,
Environmental Impact Reports Water Permanent HC or EF Department Policy
9.101
City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Engineering Surveys Public Works Permanent HC or EF GC34090(d) Environmental Impact Reports
Planning and
Community
Development
Permanent
HC or EF
GC34090(d);
GC34090.5
Environmental Protection Guidelines Public Works
Current
version +2 years
GC34090(d) Current copy
Environmental Protection Reports
Planning and
Community
DevelopmentL
+10/EF/D10
Years
HC or EF
40CFR122.21 Environmental Protection Agency (EPA)
Ethics Training Certificates City Clerk
5 Years
(see notes)
HC or EF
GC53235.2(b) Retain original certificate for 5 years after filing Facilities – Field Trip Waivers Parks and Recreation 2 years HC or EF GC34090(d) Facilities – Marketing/Publicity/Program
Info./Press Release
Parks and
Recreation
2 years
HC or EF GC34090(d) Excluding brochures
9.102
City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Facilities – Use Permits Parks and Recreation 2 years HC or EF Department Policy Form 700 Statements of Economic
Interests
Not requiring full disclosure forms (see
notes)
City Clerk 107 Years (See Notes)
GC81009€
GC84615(i)
California Fair
Political Practices
Commission
If original is paper: After 2 years on file, it
may be saved electronically and retained for
5 more years. Original (paper) to retained
for 2 years THEN electronic copy for 10
years
**Non-elected designated filers such as
employees/advisory body members that are
not required to file full disclosure statement
Fair Political Practices Commission (FPPC)
Filings: Form 700 Statements of Economic
Interests Requiring full disclosure forms
(see notes)
City Clerk 10 years (See Notes) GC81009€ GC84615(i)
Original (paper) to be retained for 2 years
THEN electronic copy for 10 years.
**Full disclosure form 700 applies to the
following designated filers: Mayor,
Councilmembers, City Manager, Director of
Finance, City Attorney and Planning
Commission members.
9.103
City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments FEMA PoliceALL
3 years
HC or EF
(see notes)
FEMA Public
Assistance Program
and Policy Guide (eff.
June 1, 2020) Pg
203
2 CFR §200.334 322
Public Assistance
Guide pg. 114
Retain for 3 years from after settlement or
from the date of submission of the final
expenditure reportafter settlement
Field Interview Cards Police
Permanent
HC or EF
2 years
GC34090
Department Policy
Field Interview Cards (gang) Police 5 years NCIC/DOJ
Field Safety Reports
Parks and
Recreation
Public Works
5 years
HC or EF
GC34090
Department Policy
Field Safety Reports Public Works 5 years Department Policy Field Training Evaluations (Daily) Police
42 years
(see notes)
HC or EF
GC34090GC12946
Department Policy
Retain for 4 years after employment ends
and 4 years after date of termination or
retirement.
9.104
City of Santa Cruz
Record Retention Schedule
LEGEND: CCP = Code of Civil Procedure CCR = California Code of Regulations CFC = California Fire Code CFR = US Code of Federal Regulations EF = Electronic File FC = Finance Code GC = Government Code HC = Hard copy HS = Health and Safety LC = Labor Code PC = Penal Code USC = United States Code RTC = Revenue and Taxation Code Record SeriesTitleype Department of Record Retention Period Statutory Reference Notes/Comments Field Training Evaluations (Final) Police 2 years GC34090 Retain 2 years after end of employment Financial Reports, Drought Periods Finance
2 years
(see notes)
HC or
EFafter Audit
GC34090(d) Retain for 2 years after Audit.
Real Property or Liens
Fire Inspection Reports Fire 5 years HC or EF CFC 104.6 Fire Investigation Reports – Arson
(Homicide) Fire Permanent HC and EF PC799 Supporting prosecution resulting from homicide.
Fire Investigation Reports – Arson (Other) Fire Permanent HC and EF PC800 Great bodily harm, inhabited structure or property.
Fire Zones/Land Use Relationships Planning/Fire/Par ks and Recreation 5 years after Closed GC34090(d) Supporting code enforcement activity. Most Fire Zones are located on City owned property.
9.105
City of Santa Cruz
Record Retention Schedule