Agenda packet — Santa Cruz City Council, April 14, 2026 (part 1 of 2)

CITY COUNCIL AGENDA
Regular Meeting - April 14, 2026
Council Chambers
809 Center Street
Santa Cruz
3:00 P.M. CLOSED SESSION
3:45 P.M. ORAL COMMUNICATIONS, CONSENT, GENERAL BUSINESS AND PUBLIC

HEARINGS
Council meetings are hybrid, and may be viewed remotely, using any of the following sources:
 Click on Zoom link (no time delay): https://zoom.us/j/94684401344  Online at http://www.cityofsantacruz.com/government/city-council/council-meetings  Online at Watch – Community Television of Santa Cruz County  Comcast Channel 25
Or: Call any of the numbers below. If one is busy, try the next one.  1-833-548-0276 (Toll Free)
 1-833-548-0282 (Toll Free)
 1-877-853-5247 (Toll Free)
 1-669-900-9128
 Enter the meeting ID number: 946 8440 1344
 When prompted for a Participant ID, press #.
 Press *9 on your phone to “raise your hand” when the Mayor calls for public comment.  It will be your turn to speak when the Mayor calls on you. Press *6 to unmute yourself. The timer will then be set.

Correspondence to be included in the agenda packet must be received by 5:00 pm on Monday, April 13th
PLEASE NOTE:
 Council may take a break(s) as needed.
 Requests for extra speaking time on items other than Oral Communications must be made by 5:00 p.m. on Sunday, April 12th by emailing the Mayor and the City Clerk.

Approval will be confirmed via email.
[email protected] [email protected]
April 14, 2026 City Council 2
The City of Santa Cruz does not discriminate against persons with disabilities. Out of consideration for people with chemical sensitivities we ask that you attend fragrance free. Upon request, the agenda can be provided in a format to accommodate special needs. Additionally, if you wish to attend this public meeting and will require assistance such as an interpreter for American Sign Language, Spanish, or other special equipment, please call the City Clerk’s Department at 420-5030 at least five days in advance so that we can arrange for such special assistance, or email [email protected]. The Cal-Relay system number: 1-800-735-2922.

Si desea asistir a esta reunión pública y necesita ayuda - como un intérprete de lenguaje de señas americano, español u otro equipo especial - favor de llamar al Departamento de la Secretaría de la Ciudad al 420-5030 al menos cinco días antes para que podamos coordinar dicha asistencia especial o envié un correo electrónico a [email protected]. El número del sistema Cal-Relay es: 1-800-735-2922.

Agenda and Agenda Packet Materials: The City Council agenda and the complete agenda packet containing public records, which are not exempt from disclosure pursuant to the California Public Records Act, are available for review on the City’s website: www.santacruzca.gov/councilmeetings and at the Office of the City Clerk located at 809 Center Street, Room 8, Santa Cruz, California, during normal business hours.

Agenda Materials Submitted after Publication of the Agenda Packet: Pursuant to Government Code §54957.5, public records related to an open session agenda item submitted after distribution of the agenda packet are available at the same time they are distributed or made available to the legislative body on the City’s website at: www.santacruzca.gov/councilmeetings and are also available for public inspection at the Office of the City Clerk, 809 Center Street Room 8, Santa Cruz, California, during normal business hours, and at the Council meeting.

Need more information? Contact the City Clerk’s office at 831-420-5030. 3:00 PM
Statements of Disqualification
Public Comment on Closed Session Items
Closed Session

1. Conference With Legal Counsel – Liability Claims (Government Code §54956.95)
1) Claimant: State Farm Mutual Automobile Ins. Co.
2) Claimant: Corbin James Szabo
3) Claimant: Marco A. Martinez Diaz
Claims against the City of Santa Cruz

2. Conference With Legal Counsel – Anticipated Litigation (Government Code §54956.9(d)(4))
Initiation of litigation (one potential case)
April 14, 2026 City Council 3
Closed Session (continued)

3. Conference with Legal Counsel - Existing Litigation (Government Code §54956.9(d)(1))
1) Christina Olsen v. John Balquist, et al
(Santa Cruz County Superior Court Case No. 25CV04087)
2) Brent Michael Campagnolo v. County of Santa Cruz, et al (Santa Cruz County Superior Court Case No. 23CV02945)
April 14, 2026 City Council 4
City Council
3:45 PM
Call to Order
Roll Call
Oral Communications - Members of the public may address Council on matters not on the agenda, but within the jurisdiction of the Council. 30 minutes is allocated for Oral Communications. No extra time for groups will be granted.

Presentations

4. Mayoral Proclamation Declaring April, 2026, as Sexual Assault Awareness Month

5. Mayoral Proclamation Declaring March 23 - 27, 2026, as Government Finance Professionals Week
Presiding Officer's Announcements
Statements of Disqualification
Additions and Deletions
City Attorney Report on Closed Session
Council Meeting Calendar

6. The City Council will review the meeting calendar attached to the agenda and revise it as necessary.

April 14, 2026 City Council 5
Consent Agenda

7. Minutes of the March 24, 2026 City Council Meeting (CC) LOCATION: None
Motion to approve as submitted.

8. Evaluation of City Advisory Bodies (CM)
LOCATION: Citywide
Motion to:
1) Direct staff to identify funding for and select a consultant from the City’s existing On-Call Business Consulting Services list and proceed with awarding a contract to conduct the evaluation of City advisory bodies and develop recommendations for City Council consideration; and
2) Authorize and direct the City Manager to execute an agreement in a form to be approved by the City Attorney. The Assistant City Manager is authorized to execute contract amendments within the approved project budget.

9. Commission for the Prevention of Violence Against Women and Santa Cruz Police Department 2025 Joint Annual Report (CM)
LOCATION: Citywide
Motion to receive the Commission for the Prevention of Violence Against Women and Santa Cruz Police Department 2025 Joint Annual Report and provide direction as necessary.

April 14, 2026 City Council 6
Consent Agenda (continued)

10. Report on the City’s Operating Principles and Leverage Artificial Intelligence (AI) for Enhanced City Government Services (CN) LOCATION: Citywide
Motion to:
1) Recognize the attached Administrative Procedure Order (APO) I82.4, Artificial Intelligence (AI) Appropriate Use Policy, which governs the use of artificial intelligence systems by City employees and City Council; and
2) Direct staff to:

1. Conduct an annual review and update of the I-82.4 AI Appropriate Use Policy, ensuring that governance structures, internal policies, and industry standards evolve in a measured and risk-aware manner;

2. Maintain and regularly update the City’s published AI Transparency webpage to ensure public access to current information regarding AI tools in use; and

3. Continue exploring practical AI applications while assessing organizational readiness, with a focus on staff training and development, infrastructure planning, and budget alignment to support responsible adoption.

11. Liability Claims Filed Against the City of Santa Cruz (FN) Motion to reject the liability claims of 1) State Farm Mutual Automobile Ins. Co., 2) Corbin James Szabo, and 3) Marco A. Martinez Diaz, based on staff recommendation.

12. Workforce Housing Affordability Act of 2025 Financial Oversight Committee (FN)
Location: Citywide
Motion to appoint Finance Director Elizabeth Cabell, Carrie Birkhofer, CEO of Bay Federal Credit Union, and Elaine Johnson, NAACP, Housing Santa Cruz County Executive Director, to serve on the Financial Oversight Committee.

April 14, 2026 City Council 7
Consent Agenda (continued)

13. Amending the City’s Personnel Rules and Regulations (HR) LOCATION: Citywide
Motion to adopt a resolution amending City Personnel Rule 5.6: Class of Appointments to Modify the Definition of Limited-Term Appointments.

14. 212 Locust Street/117 Union Street Roofing Restoration Project – Notice of Completion (PW)
LOCATION: District 4
Motion to accept the work of Weather Proofing Technologies (WTI) DBA Tremco (Beachwood, OH) as completed per plans and specifications, authorizing the filing of a Notice of Completion for the Locust/Union Roofing Restoration Project (c701907) and authorizing the Public Works Director to sign the Notice of Completion as the Owner’s Authorized Agent.

15. Award Contract for Outside Repair Services to City Assets (TEC Equipment) – Budget Adjustment (PW)
LOCATION: Citywide
Motion to:
1) Authorize a contract with TEC Equipment, Inc. (Los Angeles, CA) in the amount of $195,000 for outside repairs to City fleet assets; and 2) Adopt a resolution to amend the FY 2026 budget to appropriate funds in the amount of $100,000 for outside repairs to City fleet assets.

16. Contract for Wastewater Treatment Facility Purchase of Vapex Odor Control Units (PW)
LOCATION: Citywide
Motion to award the purchase of three Vapex Micro Odor Control Units from Govapex Guardian Ozone and Vapex Environmental, LLC (Cocoa, FL) in the amount of $461,587. The Public Works Director (or designee) is authorized to approve future Contract Amendments within the approved project budget.

April 14, 2026 City Council 8
Consent Agenda (continued)

17. Award Contract for Outside Repair Services to Citywide Assets (Kelley’s Services) – Budget Adjustment (PW)
LOCATION: Citywide
Motion to:
1) Authorize a contract with Kelley’s Service Inc. (Santa Cruz, CA) in the amount of $155,000 for City fleet vehicle and machinery parts purchases; and
2) Adopt a resolution to amend the FY 2026 budget to appropriate funds in the amount of $55,000 for outside repairs to Citywide fleet assets.

18. Fleet Vehicle Tire Repairs and Purchases – Change Order (PW) LOCATION: Citywide
Motion to authorize a change order in the amount of $70,000 for City fleet vehicle tire repairs and purchases.

19. Purchase of Front Loader Refuse Truck (PW)
LOCATION: Citywide
Motion to authorize the purchase of one CNG Front Loader refuse truck from Western Truck Parts and Equipment (Sacramento, CA) in the amount of $630,000.

20. Murray Street Bridge Seismic and Barrier Rail Construction (c402519) – Budget Adjustment to Align Expenditures and Reimbursements Anticipated for the Current Fiscal Year (PW)
LOCATION: District 2
Motion to adopt a resolution amending the FY 2026 budget to appropriate funds in the amount of $39,865,571 for the Murray Street Bridge – Construction Phase project (c402519).

April 14, 2026 City Council 9
Consent Agenda (continued)

21. Graham Hill Water Treatment Plant Concrete Tanks Replacement Project – Budget Adjustment (WT)
LOCATION: County
Motion to adopt a resolution amending the FY 2026 budget in the amount of $1,500,000 and authorizing the transfer of funds within the Water Department’s Capital Investment Program from Project C702304 (Branciforte Streambank Restoration) in the amount of $700,000 and Project C701806 (River Bank Filtration Study) in the amount of $800,000 to Project C701501 (GHWTP Concrete Tanks Replacement Project) to fund additional work necessary to complete the project.

22. Cooperative Water Transfer and Purchase Agreement Between the City of Santa Cruz and the Scotts Valley Water District (WT) LOCATION: County
Motion to authorize the City Manager to execute the Cooperative Water Transfer and Purchase Agreement between the City of Santa Cruz (the City) and the Scotts Valley Water District for the operation of the Intertie 1 Project.

End Consent Agenda
Public Hearings

23. 2nd Reading and Final Adoption of Ordinance No. 2026-09 Amending Section 16.15.050 of the Santa Cruz Municipal Code Pertaining to CrossConnection Control and Backflow Protection (WT) LOCATION: Citywide
Motion to adopt Ordinance No. 2026-09 amending 16.15.050 of the Santa Cruz Municipal Code pertaining to cross-connection control and backflow protection to replace reference to Title 17 of the California Code of Regulations with reference to the California Health and Safety Code.

April 14, 2026 City Council 10
Public Hearings
The below item will be heard at or around 5:00 p.m.

24. Proposed City Charter Amendments (CC)
LOCATION: Citywide
Conduct the first of two public hearings required by Government Code Section 34458 to consider proposed amendments to the City Charter.

Motion to direct staff to prepare a second public hearing.

Adjournment
April 14, 2026 City Council 11

INFORMATION ITEMS PREVIOUSLY DISTRIBUTED TO CITY COUNCILMEMBERS None issued.

MAYOR'S PROCLAMATIONS
ADDENDUM TO CITY COUNCIL AGENDA – APRIL 14, 2026

25. Arts, Culture, and Creativity Month
Proclaiming the month of April 2026 as “Arts, Culture, and Creativity Month” and encouraging all citizens to support the arts and join in the celebration.

26. Meals on Wheels for Santa Cruz County 50th Anniversary Day Proclaiming February 13, 2026 as “Meals on Wheels for Santa Cruz County 50th Anniversary Day” and encouraging all citizens to join in honoring Meals on Wheels for Santa Cruz County for enhancing the lives of older adults by providing nourishing meals, meaningful human connection, and dedicated service for 50 years.

27. Dark Sky Week
Proclaiming April 13–20, 2026 as “Dark Sky Week” and encouraging all citizens to join in observing this important week and adopting safe, sensible lighting practices that protect dark sky resources for the benefit of all.

Advisory Body Appointments
The following positions are either currently vacant or the terms are due to expire.

Council will make appointments at a future meeting.

Board of Building and Fire
Appeals
Two openings – at-large nominations.

Commission for the Prevention of
Violence Against Women
One opening - Councilmember
Trigueiro’s nomination
Downtown Commission One opening, Councilmember Golder’s Nomination
April 14, 2026 City Council 12
Public Hearing
If, in the future, you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing.

Any person seeking to challenge a City Council decision made as a result of a proceeding in which, by law, a hearing is required to be given, evidence is required to be taken, and the discretion in the determination of facts is vested in the City Council, shall be required to commence that action either 60 days or 90 days following the date on which the decision becomes final as provided in Code of Civil Procedure Section 1094.6 Please refer to code of Civil Procedure 1094.6 to determine how to calculate when a decision becomes “final.” The 60-day rule applies to all public hearings conducted pursuant to the City’s Zoning Ordinance, Title 24, Santa Cruz Municipal Code. The 90-day rule applies to all other public hearings.
2026 City Council Meeting Calendar
April 28 - Regular Meeting
May 12 - Regular Meeting
May 25 - City Hall Closure - Memorial Day
May 26 - Regular Meeting/Budget Hearings
May 27 - Special Meeting - Budget Hearings
June 9 - Regular Meeting
June 19 - City Hall Closure - Juneteenth
June 23 - Regular Meeting
July 3 - City Hall Closure - Independence Day
July 14 and 28 Meetings Cancelled
August 11 - Regular Meeting
August 25 - Regular Meeting
September 7 - City Hall Closure - Labor Day
September 8 - Regular Meeting
September 11/12 - Rosh Hashanah (City observed - sundown to sundown) October 20/21 - Yom Kippur (City observed - sundown to sundown) September 22 - Regular Meeting
October 13 - Regular Meeting
October 27 - Regular Meeting
November 11 - City Hall Closure - Veteran's Day (observed) November 17 - Regular Meeting
November 26 - City Hall Closure - Thanksgiving Day
November 27 - City Hall Closure - Day After Thanksgiving Day December 4/5 - Hanukkah (City observed - sundown to sundown) December 8 - Regular Meeting
December 22 Meeting Cancelled
December 25

6.1 MINUTES ARE UNOFFICIAL UNTIL APPROVED BY COUNCIL
City of Santa Cruz
809 Center Street
Santa Cruz, California 95060

MINUTES OF A CITY COUNCIL MEETING
March 24, 2026
11:30 AM
Mayor Keeley opened the City Council Closed Session at 11:34 a.m. in a public meeting via Zoom and in Council Chambers, for the purpose of announcing the agenda, and receiving public testimony.

Roll Call

Present: Councilmembers Trigueiro, Brunner, Newsome, Golder, O’Hara; Vice Mayor Kalantari-Johnson; Mayor Keeley.

Absent: None.

Staff: City Manager M. Huffaker, Assistant City Attorney C. Bronson, Deputy City Manager/Director of Economic Development B. Lipscomb, Director of Finance E. Cabell, Director of Parks and Recreation T. Elliot, Deputy City Clerk Administrator J. Wood, City Clerk Administrator B. Bush.

Statements of Disqualification – Councilmember Brunner announced she will recuse herself from item 2.1 as it relates to her employment.

Public Comment on Closed Session Items
Mayor Keeley opened the public comment period at 11:34 a.m. The following person spoke:

Felicia Van Stolk made a comment on item 2.2.

Mayor Keeley closed the public comment period at 11:36 a.m., at which time the meeting was closed to the public and Council adjourned to the Courtyard Conference Room.

7.1 March 24, 2026 CITY COUNCIL MINUTES 8208
Closed Session

1. Conference With Legal Counsel – Liability Claims (Government Code §54956.95) 1) Claimant: Wayne Jose Shaffer
2) Claimant: Adam M. Brightwell
3) Claimant: Deborah Kathleen Currier
4) Claimant: James Patrick Shay
Claims against the City of Santa Cruz
Council received a status report, took up under agenda item 12, and no reportable action was taken.

2. Real Property Negotiations (Government Code §54956.8) 1) Property: 121 Soquel Avenue and 1316-1320 Pacific Avenue APNs: 005-081-51, -20, and -21
Owner: City of Santa Cruz and Doghouse2 LLC
City Negotiator: Bonnie Lipscomb
Negotiating Parties: City of Santa Cruz and Danco Communities Under Negotiation: Price, terms of payment, or both
2) Property: 1305 E. Cliff Drive
APN: 010-282-01
Owner: City of Santa Cruz
City Negotiators: Tony Elliot
Negotiating Parties: City of Santa Cruz and Felicia Van Stolk Under Negotiation: Price, Terms of payment, or both
Councilmember Brunner recused herself from item 2.1. Council received a status report from the City Negotiator, and no reportable action was taken.

3. Conference with Legal Counsel - Existing Litigation (Government Code §54956.9(d)(1))
Kathryn Capaldo and Gabrielle Dekock v. City of Santa Cruz (Santa Cruz County Superior Court Case No. 25CV02938)
Council received a status report, and took no reportable action.

7.2 March 24, 2026 CITY COUNCIL MINUTES 8209
City of Santa Cruz
809 Center Street
Santa Cruz, California 95060

MINUTES OF A CITY COUNCIL MEETING
March 24, 2026
12:15 PM
Call to Order – Mayor Keeley called the meeting to order at 12:40 p.m. in Council Chambers.

Roll Call

Present: Councilmembers Trigueiro, Brunner, Newsome, Golder, O’Hara; Vice Mayor Kalantari-Johnson; Mayor Keeley.

Absent: None.

Staff: City Manager M. Huffaker, Assistant City Manager M. Templeton, City Attorney C. Bronson, Deputy City Manager/Director of Economic Development B. Lipscomb, Director of Community Development L.

Butler, Director of Finance E. Cabell (via Zoom), Chief People Officer S.

De Leon, Director of Parks and Recreation T. Elliot, Chief of Police B.

Escalante, Director of Public Works N. Nguyen, Director of Water H.

Luckenbach, Superintendent of Recreation T. Hedden-Jones, Principal Planner M. VanHua, Assistant Director of Public Works/City Engineer K.

Crossley, Senior Planner A. Jayewardene, Senior Planner C. Stanger, Deputy City Clerk Administrator J. Wood, City Clerk Administrator B.

Bush.

Oral Communications
At 12:41 p.m. Mayor Keeley opened Oral Communications for members of the public who wished to speak regarding items not listed on the City Council agenda.

James Ewing-Whitman spoke regarding the six-year anniversary of the COVID-19 pandemic, and guerrilla gardening.

Unidentified person spoke regarding City utility taxes increasing starting with Measure X in 2005.

Bradley Snyder spoke regarding first responders noticing him on Cedar Street and felt like they were considering scrutinizing him.

7.3 March 24, 2026 CITY COUNCIL MINUTES 8210
Oral Communications (continued)
Rafa Sonnenfeld spoke regarding Howard Jarvis Taxpayers Association and a potential voter initiative to save Prop 13 which would retroactively cancel Measure C which was just passed in Santa Cruz.

At 12:49 p.m. Mayor Keeley closed Oral Communications.

Presentations

4. Clam Chowder Cook-off Update
Director of Parks and Recreation T. Elliot, Superintendent of Recreation T.

Hedden-Jones, and Kris Reyes, Director of External Affairs at the Santa Cruz Beach Boardwalk, provided an update on the Clam Chowder Cook-off.

5. Mayoral Proclamation Declaring February 13, 2026, as Meals on Wheels for Santa Cruz County 50th Anniversary Day
Councilmember Trigueiro read from a proclamation declaring February 13, 2026 as Meals on Wheels for Santa Cruz County 50th Anniversary Day. Dana Wagner, Program Director of Meals on Wheels, spoke.

6. Mayoral Proclamation Declaring April, 2026, as Arts, Culture, and Creativity Month
Councilmember Brunner read from a proclamation declaring April, 2026, as Arts, Culture, and Creativity Month. Anna Elizabeth, Board Chair, and Peter Wang, Board Member, of the Arts Council of Santa Cruz County, and Rebeca Escobedo, Vice Chair of the Arts Commission, spoke.

Presiding Officer's Announcements – Mayor Keeley announced that the City of Santa Cruz has renamed March 31st to “Farmworker Recognition Day.” Statements of Disqualification – None.

Additions and Deletions – None.

City Attorney Report on Closed Session – See page 8208 for the report.

7.4 March 24, 2026 CITY COUNCIL MINUTES 8211
Council Meeting Calendar

7. The City Council reviewed and did not revise the meeting calendar attached to the agenda.

Consent Agenda
Councilmember Brunner made a comment on item 11.

Deputy City Manager/Director of Economic Development B. Lipscomb announced the recommendation for item 15 has been amended as follows due to Council direction in Closed Session:

From:

Motion to approve and authorize the City Manager to execute, in a form approved by the City Attorney, the 1) Construction Coordination Agreement, and 2) Amended and Restated Lease Agreement between the City and the Santa Cruz Museum of Natural History.

To:

Motion to:
1) Amend the lease to reflect that the City bears responsibility for maintenance and repair of the building structure, envelope, and integral systems, including all infrastructure systems, structural components, and exterior elements that are integral to the structure, preservation, and function of the building. This includes exterior doors; structural elements of the windows; foundations, bearing and exterior walls; subfloors; roof and skylights; and HVAC; including routine servicing and repair of HVAC.
2) Amend the lease insurance provisions to reflect that the Tenant is to purchase the insurance policy for the Museum, per the specifications addressed in the lease agreement, from the City’s insurance broker with the City to reimburse the Museum annually for 50% of the insurance policy with a cap of $20,000 per year. The City will pay the deductible with the exception of the circumstance where the claim was a result of negligence by the Tenant.

Mayor Keeley opened the public comment period. The following people spoke:

James Ewing-Whitman made a comment on items 8 and 14.

Felicia Van Stolk made a comment on item 15.

Unidentified person made a comment on item 11.

7.5 March 24, 2026 CITY COUNCIL MINUTES 8212
Consent Agenda (continued)
Public comment (continued)
Rafa Sonnenfeld made a comment on item 9.

Bradley Snyder made a comment on item 14.

Mayor Keeley closed the public comment period.

MOTION: Vice Mayor Kalantari-Johnson moved, seconded by Councilmember Trigueiro, to approve the Consent Agenda, with the amendment made to item 15.

Principal Planner M. VanHua responded to Council questions on item 9.

ACTION: The motion carried with the following vote.

AYES: Councilmembers Trigueiro, Brunner (with the exception of item 15), Newsome, Golder, O’Hara; Vice Mayor Kalantari-Johnson; Mayor Keeley.

NOES: Councilmember Brunner (item 15).

ABSENT: None.

DISQUALIFIED: None.

8. Minutes of the March 10, 2026 City Council Meeting (CC) LOCATION: None
Motion carried to approve as submitted.

9. Annual Housing Element and General Plan Progress Reports and Accessory Dwelling Unit Condominium Report (CD)
LOCATION: Citywide
Motion carried to accept the 2025 General Plan and Housing Element Annual Progress Reports, and direct staff to submit the reports to the Governor’s Office of Land Use and Climate Innovation and the California Department of Housing and Community Development; and to accept the annual Accessory Dwelling Unit Condominium Report.

7.6 March 24, 2026 CITY COUNCIL MINUTES 8213
Consent Agenda (continued)

10. Approve the Fifth Amendment to the Joint Powers Agreement Between the City of Santa Cruz and County of Santa Cruz and the Cities of Capitola and Scotts Valley, Relating to Library Services, to Extend the Term (CM) LOCATION: Citywide
Motion carried to:
 Approve the Fifth Amendment to the Joint Powers Agreement between the City of Santa Cruz and the County of Santa Cruz and the Cities of Capitola and Scotts Valley, relating to library services, to extend the term effective January 1, 2026 through June 30, 2032; and
 Authorize the City Manager or designee to sign the amendment.

11. Approval of an Option Agreement for Site Lease to Support Direct Current Fast Charging Infrastructure (CM)
LOCATION: Districts 2, 3, and 5
Motion carried to:
 Authorize the City Manager to execute an Option to Lease Agreement for Site Lease(s) for space at 3 public parking sites (Downtown Library Affordable Housing Parking Garage located at 119 Lincoln Street, the Parking Lot at 1111 Soquel Avenue, and Harvey West Park located at 326 Harvey West Boulevard) for the purpose of installing and operating Direct Current Fast Charging infrastructure; and
 Adopt a CEQA finding of categorical exemption pursuant to: 14 CCR 15301 (Existing Facilities); 14 CCR 15304 (Minor Alterations to Land); and 14 CCR 15061(b)(3) (Common Sense Exemption).

12. Liability Claims Filed Against the City of Santa Cruz (FN) Motion carried to reject the liability claims of 1) Wayne Jose Shaffer, 2) Adam M. Brightwell, 3) Deborah Kathleen Currier, and 4) James Patrick Shay, based on staff recommendation.

7.7 March 24, 2026 CITY COUNCIL MINUTES 8214
Consent Agenda (continued)

13. Resolution Amending the City of Santa Cruz Classification and Compensation Plan and Personnel Complement to Establish the Classification of Water Treatment Supervisor (Lead) (HR)
LOCATION: Citywide
Resolution No. NS-30,636 was adopted amending the City of Santa Cruz Classification and Compensation Plan and Personnel Complement to establish the classification of Water Treatment Supervisor (Lead) in the Water Department.

Implementation of and funding for the classification action approved by the City Council will not occur until the required meet and confer process has been completed in accordance with the City’s obligations under the Meyers-MiliasBrown Act.

14. Authorize the Purchase of Two (2) Replacement Police Traffic Motorcycles and Two (2) Mounted Radios Using Traffic Offender 212 Funds - Budget Adjustment (PD/PW)
LOCATION: Citywide
Resolution No. NS-30,637 was adopted amending the FY 2026 budget to transfer funds from the Traffic Offender 212 Fund, in the amount of $95,718, to the General Fund and to increase revenues and expenditures in the General Fund by $95,718 to purchase two (2) replacement police traffic motorcycles and two (2) replacement mounted radios.

7.8 March 24, 2026 CITY COUNCIL MINUTES 8215
Consent Agenda (continued)

15. Lease Agreement and Construction Coordination Agreement with the Santa Cruz Museum of Natural History (PR)
LOCATION: District 2
Motion carried to:
 Amend the lease to reflect that the City bears responsibility for maintenance and repair of the building structure, envelope, and integral systems, including all infrastructure systems, structural components, and exterior elements that are integral to the structure, preservation, and function of the building. This includes exterior doors; structural elements of the windows; foundations, bearing and exterior walls; subfloors; roof and skylights; and HVAC; including routine servicing and repair of HVAC.  Amend the lease insurance provisions to reflect that the Tenant is to purchase the insurance policy for the Museum, per the specifications addressed in the lease agreement, from the City’s insurance broker with the City to reimburse the Museum annually for 50% of the insurance policy with a cap of $20,000 per year. The City will pay the deductible with the exception of the circumstance where the claim was a result of negligence by the Tenant.

16. Award of Contract to EKI Environment & Water, Inc. for Design Services for Water Supply Augmentation, Beltz Well 9 Upgrades for Aquifer Storage and Recovery Project (WT)
LOCATION: County
Motion carried to:
 Authorize the City Manager to execute an agreement in a form to be approved by the City Attorney with EKI Environment & Water, Inc. of Daly City, CA in the amount of $468,000.00 to perform design services for the Beltz Well 9 Upgrades for Aquifer Storage and Recovery Project (Project); and
 Authorize the Water Director, or designee, to execute amendments for the Project that are within the approved project budget.

End Consent Agenda

7.9 March 24, 2026 CITY COUNCIL MINUTES 8216
Consent Public Hearing
Mayor Keeley opened the public comment period. The following people spoke:

Unidentified person made a comment on item 18.

James Ewing-Whitman made a comment on items 17 and 19.

Bradley Snyder made a comment on item 17.

Rafa Sonnenfeld made a comment on item 18.

Mayor Keeley closed the public comment period.

MOTION: Councilmember O’Hara moved, seconded by Councilmember Newsome, to approve the Consent Public Hearing Agenda.

ACTION: The motion carried unanimously with the following vote.

AYES: Councilmembers Trigueiro, Brunner, Newsome, Golder, O’Hara; Vice Mayor Kalantari-Johnson; Mayor Keeley.

NOES: None.

ABSENT: None.

DISQUALIFIED: None.

17. 2nd Reading and Final Adoption of Ordinance No. 2026-05 Sidewalk Vending Ordinance Updates (CD)
LOCATION: Citywide
Ordinance No. 2026-05 was adopted amending Santa Cruz Municipal Code (SCMC) Chapter 5.82 (“Sidewalk Vending”).

7.10 March 24, 2026 CITY COUNCIL MINUTES 8217
Consent Public Hearings (continued)

18. 2nd Reading and Final Adoption of Ordinance Nos. 2026-06 and 2026-07 Amending the Zoning Map and to Municipal Code Chapter 24.10 – Land Use Districts, Chapter 24.12, Part 17 – Emergency Shelters, and Chapter 24.22 – Definitions to Create a New Overlay District and Implement Uses and Development Standards for Temporary and Affordable Housing (CD) LOCATION: Citywide
Motion carried to:
 Adopt Ordinance 2026-06 amending Chapter 24.10, Chapter 24.12, Part 17, and Chapter 24.22 of the Santa Cruz Municipal Code (SCMC) related to a new overlay district and standards for temporary and affordable housing;  Adopt Ordinance 2026-07 amending the Local Coastal Program (LCP) Implementation Plan (IP), amending Section 24.10.1510 of the Municipal Code related to use permit requirements within the General Industrial zoning district;
 Adopt Resolution No. NS-30,638 directing staff to submit Ordinance No. 2026-07 to the California Coastal Commission; and
 Adopt Resolution No. NS-30,639 updating the Industrial Land Use Preservation Policy.

19. 2nd Reading and Final Adoption of Ordinance No. 2026-08 to Amend Municipal Code Chapter 24.16 Related to Affordable Housing Incentives and Fees, and Adopt Separate Council Policies Related to Development Review Fee Deferrals and Waivers (CD)
LOCATION: Citywide
Ordinance No. 2024-08 was adopted approving the proposed amendments to City of Santa Cruz Municipal Code (SCMC) Chapter 24, Sections: 24.16.035,

24.16.300, and 24.16.310.

7.11 March 24, 2026 CITY COUNCIL MINUTES 8218
Consent Public Hearings (continued)

20. TEFRA Hearing and Resolution Regarding Conduit Financing for the Calypso Project (ED)
LOCATION: District 4
Conduct the public hearing under the requirements of Tax and Equity Fiscal Responsibility Act (“TEFRA”) and the Internal Revenue Code of 1986, as amended (the “Code”), and adopt Resolution No. NS-30,640 approving the issuance of tax-exempt multifamily housing revenue bonds in an amount not to exceed $42,000,000 (the “Bonds”), by the California Municipal Finance Authority (“CMFA”) for the benefit of Calypso Affordable LP (the “Borrower”), to provide for the financing of the multi-family rental affordable housing project.

General Business

21. Introduce for Publication an Ordinance Amending Section 16.15.050 of the Santa Cruz Municipal Code Pertaining to Cross-Connection Control and Backflow Protection (WT)
LOCATION: Citywide
Director of Water H. Luckenbach gave a presentation and responded to Council questions.

Mayor Keeley opened the public comment period. The following person spoke.

Unidentified person
Mayor Keeley closed the public comment period.

MOTION: Councilmember O’Hara moved, seconded by Vice Mayor Kalantari-Johnson, to introduce for publication Ordinance No. 2026-09 amending 16.15.050 of the Santa Cruz Municipal Code pertaining to crossconnection control and backflow protection to replace reference to Title 17 of the California Code of Regulations with reference to the California Health and Safety Code.

ACTION: The motion carried unanimously with the following vote.

AYES: Councilmembers Trigueiro, Brunner, Newsome, Golder, O’Hara; Vice Mayor Kalantari-Johnson; Mayor Keeley.

NOES: None.

ABSENT: None.

DISQUALIFIED: None.

7.12 March 24, 2026 CITY COUNCIL MINUTES 8219
General Business (continued)

22. Lighthouse Point Hazard and Engineering Analysis (c402305) - Award Professional Services Contract (PW)
LOCATION: District 3
Director of Public Works N. Nguyen introduced the item.

Assistant Director of Public Works/City Engineer K. Crossley gave a presentation and responded to Council questions.

Mayor Keeley opened the public comment period. The following people spoke.

Shaun Burns
Bradley Snyder
Mayor Keeley closed the public comment period.

MOTION: Vice Mayor Kalantari-Johnson moved, seconded by Councilmember Trigueiro, to award a contract to Environmental Science and Associates (San Francisco, CA) for the Lighthouse Point Hazard and Engineering Analysis in the amount of $387,032. The City Manager is hereby authorized and directed to execute an agreement in a form to be approved by the City Attorney. The Director of Public Works is authorized to execute contract amendments within the approved project budget.

ACTION: The motion carried unanimously with the following vote.

AYES: Councilmembers Trigueiro, Brunner, Newsome, Golder, O’Hara; Vice Mayor Kalantari-Johnson; Mayor Keeley.

NOES: None.

ABSENT: None.

DISQUALIFIED: None.

Council took a break at 2:25 p.m. and returned at 2:35 p.m.

7.13 March 24, 2026 CITY COUNCIL MINUTES 8220
General Business (continued)

23. Discussion of Potential Approaches to City Council Direction on Objective Design Standards, Expanding the Concept of the Downtown Density Bonus, and Regulations for the Removal of Heritage Trees (CD)
LOCATION: Citywide
Senior Planners A. Jayewardene and C. Stanger gave a presentation and responded to Council questions.

Principal Planner M. VanHua responded to Council questions.

Mayor Keeley opened the public comment period. The following people spoke.

Rafa Sonnenfeld
Bradley Snyder
Mayor Keeley closed the public comment period.

MOTION: Councilmember O’Hara moved, seconded by Vice Mayor Kalantari-Johnson, to:
 Proceed with the proposed direction for the Design Guidelines & Priorities Handout;
 Further develop the handout through engagement with design professionals and the community and the Architectural Review Committee, including guidance on preferred design and architectural approaches;  Establish a new Council Housing Ad Hoc Committee, comprised of Vice Mayor Kalantari-Johnson, Councilmember O'Hara, and Councilmember Newsome, for no more than the next twelve (12) months with the specific focus of:
 Serve as a Council liaison to this effort; and
 Receive updates and help guide the development of
recommendations related to the Design Guidelines and Priorities for the City Council’s consideration.
 Convene a Council study session, or regular City Council meeting General Business Item, in Fall 2026 to present the Council Housing Ad Hoc Committee recommendations and receive Council policy direction on design priorities;

7.14 March 24, 2026 CITY COUNCIL MINUTES 8221
General Business (continued)

23. Objective Design Standards, Expanding the Concept of the Downtown Density Bonus, and Regulations for the Removal of Heritage Trees (CD) LOCATION:

Citywide (continued)
MOTION (continued):
 Return to Council following the Fall 2026 Council discussion with recommendations for Council’s priority setting, coupled with incentives for complying with the Council’s priorities, and with potential implementation options based on feedback from the Council Housing Ad Hoc Committee;  Not further explore the feasibility of expanding the Downtown Density Bonus concept to other areas of the City; and
 Prepare draft updates to heritage tree regulations for housing development projects and direct staff to return to Council with a proposed ordinance in Fall 2026.

ACTION: The motion carried unanimously with the following vote.

AYES: Councilmembers Trigueiro, Brunner, Newsome, Golder, O’Hara; Vice Mayor Kalantari-Johnson; Mayor Keeley.

NOES: None.

ABSENT: None.

DISQUALIFIED: None.

Adjournment – Councilmember Golder moved, seconded by Councilmember Newsome, to adjourn. By consensus City Council adjourned at 3:25 p.m.

Respectfully Submitted:

Julia Wood, Deputy City Clerk Administrator
Attest:

Bonnie Bush, City Clerk Administrator
Approved:

7.15 March 24, 2026 CITY COUNCIL MINUTES 8222
Fred Keeley, Mayor

7.16 City Council

AGENDA REPORT
DATE: 03/23/2026
AGENDA OF: 04/14/2026
DEPARTMENT: City Manager
SUBJECT: Evaluation of City Advisory Bodies (CM)
LOCATION: Citywide
RECOMMENDATION: Motion to:
1) Direct staff to identify funding for and select a consultant from the City’s existing On-Call Business Consulting Services list and proceed with awarding a contract to conduct the evaluation of City advisory bodies and develop recommendations for City Council consideration; and 2) Authorize and direct the City Manager to execute an agreement in a form to be approved by the City Attorney. The Assistant City Manager is authorized to execute contract amendments within the approved project budget.

BACKGROUND: On December 9, 2025, members of the City Council (Council) brought forward a proposal for full Council consideration requesting an evaluation of the City’s system of advisory bodies, commissions, standing committees, and Council ad hoc committees. The City utilizes numerous advisory bodies and committees to support community engagement, policy development, and informal decision-making.

These advisory structures play an important role in participatory governance by bringing subject matter expertise, community perspectives, and stakeholder input into the policymaking process.

Over time, the City’s advisory body structure has expanded under varying regulatory frameworks and policy priorities. As a result, the system now includes numerous commissions, advisory bodies, and Council committees with differing responsibilities, membership structures, and reporting relationships.

The December report identified several challenges associated with the current structure, including overlapping scopes of work among advisory bodies, inconsistent alignment with the City’s Strategic Plan and policy priorities, and the significant staff time required to support meetings and administrative requirements across numerous bodies.

DISCUSSION: The City currently supports a wide range of advisory bodies, commissions, standing committees, and Council ad hoc committees that help inform policy decisions and

8.1 strengthen community engagement. These groups provide an important forum for residents, subject matter experts, and stakeholders to contribute input on issues ranging from land use and public safety to environmental sustainability and economic development.

While these advisory bodies remain an essential component of the City’s governance structure, the system has evolved over many years in response to different policy priorities and community needs. As a result, the current structure includes numerous committees with varying scopes, reporting structures, and operational practices. This complexity can create challenges for both staff and Councilmembers in coordinating work across multiple bodies and ensuring that advisory input aligns with the City’s strategic priorities.

The need to assess the City’s advisory bodies to identify any gaps or opportunities is supported by staff experience and Council discussion, including overlapping scopes of work among some advisory bodies, inconsistent reporting relationships between committees and Council, and significant staff time required to support meeting administration, agenda preparation, and compliance with open meeting requirements. In some cases, advisory bodies were created to address specific issues or policy initiatives that may have evolved over time, resulting in uncertainty regarding their current role or scope.

Recognizing this, Council directed staff in December 2025 to develop a recommended approach for evaluating the City’s advisory body structure and identifying opportunities to improve alignment, efficiency, and clarity in the City’s governance framework.

Advisory Body Study Approach
The proposed evaluation would begin with a comprehensive inventory of all advisory bodies, commissions, standing committees, and Council ad hoc committees. This inventory would document each body’s authorizing ordinance or resolution, scope of responsibilities, membership requirements, reporting relationships, meeting frequency, and level of staff report. Establishing this baseline will help identify areas where responsibilities overlap, where missions may no longer reflect current priorities, and where structural improvements may be beneficial.

The evaluation would also include a review of governance practices used by other California cities that have recently undertaken similar advisory body reviews to better align advisory bodies with current governance needs.

In addition to this comparative research, the evaluation would include stakeholder engagement to gather input from current advisory body members, Councilmembers, and staff who support advisory bodies. These perspectives will help identify strengths in the current system and opportunities to improve clarity, effectiveness, and accessibility.

Using this information, the evaluation will apply a consistent set of criteria to assess each advisory body. Potential evaluation criteria may include alignment with Council priorities and the Strategic Plan, clarity of purpose and scope, level of community participation, advisory body reflection of community, value of policy recommendations to Council decision-making, and the administrative resources required to support the body.

Based on the evaluation of findings, the consultant will develop options for Council consideration. These options may include consolidating advisory bodies with overlapping responsibilities, clarifying the relationship between Council committees and community advisory

8.2 bodies, establishing clearer criteria for when to stand up commissions, committees, or ad hoc committees, and improving consistency in membership structures, recruitment strategies, or meeting practices.

Staff recommend utilizing a consultant from the City’s existing On-Call Business Consulting Services list to conduct the evaluation. This will allow staff to select a firm with relevant expertise in organizational assessment. The consultant would work closely with staff to conduct the analysis, facilitate stakeholder engagement, and develop recommendations. The evaluation is anticipated to take approximately six to nine months to complete. At the conclusion of the process, staff will present findings and potential options to Council for further direction.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: The proposed Council action to direct staff to work with a consultant to evaluate City advisory bodies is not a “project” under CEQA. (Public Resources Code § 21065; 14 CCR § 15378(b) – “Project does not include . . . (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes to the environment.”) HEALTH IN ALL POLICIES (HiAP): This effort supports the City’s HiAP framework by strengthening equitable civic participation, transparency, and inclusive decision-making.

Advisory bodies and commissions provide important opportunities for community members to contribute to policy discussions that shape community health and well-being. Evaluating and streamlining the City’s advisory body system can help ensure these opportunities remain accessible, clearly structured, and align with current priorities, while supporting broader and more representative community participation in the City’s governance process.

FISCAL IMPACT:

1. The recommendation in this report impacts the General Fund: No

2. This recommendation requires a budget adjustment: No

3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: If Council approves the recommended approach, staff will proceed with selecting a consultant from the City’s existing On-Call Business Consulting Services contracts to conduct the evaluation and will identify existing appropriations or return to Council to request additional appropriations to utilize for this purpose. Based on preliminary estimates, the cost of this work is anticipated to range between $25,000 to $120,000, depending on the scope of stakeholder engagement and level of analysis requested. If the work goes above $100,000, staff will return to Council for consideration of approval.

Prepared By:

Emeline Nguyen
Principal Management
Analyst
Submitted By:

Michelle Templeton
Assistant City Manager
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

None.

8.3 City Council

AGENDA REPORT
DATE: 03/26/2026
AGENDA OF: 04/14/2026
DEPARTMENT: City Manager
SUBJECT: Commission for the Prevention of Violence Against Women and Santa Cruz Police Department 2025 Joint Annual Report (CM)
LOCATION: Citywide
RECOMMENDATION: Motion to receive the Commission for the Prevention of Violence Against Women and Santa Cruz Police Department 2025 Joint Annual Report and provide direction as necessary.

BACKGROUND: The Commission for the Prevention of Violence Against Women (CPVAW) implementing Ordinance No. 81-29 requires CPVAW and the Police Chief to submit an annual report to the City Council reporting on their efforts as well as the City of Santa Cruz Police Department’s (SCPD) efforts to carry out the purpose of the ordinance (Section 5.(d).1 and Section 6.(e)). CPVAW appointed Chair Madura, and Commissioners Feinman and Knobel to an ad-hoc committee to prepare the 2025 CPVAW Annual Report.

DISCUSSION: In years past, CPVAW has opted to submit an annual report in conjunction with the Chief of Police’s report. For 2025, the ad hoc committee has submitted a joint annual report for the City Council to consider. The 2025 report reflects a transition in data reporting as the SCPD and other agencies continue to align their reporting practices.

HEALTH IN ALL POLICIES (HiAP): Of the three HiAP pillars (1) equity, (2) public health and (3) sustainability, CPVAW projects primarily address public health, which includes health and wellness, a safe and just community, lifelong learning, and education. The information included in this joint report demonstrates the coordinated efforts between CPVAW and the SCPD in serving all residents of the City of Santa Cruz.

9.1 FISCAL IMPACT:

1. The recommendation in this report impacts the General Fund: No

2. This recommendation requires a budget adjustment: No

3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: None.

Prepared By:

Karen Madura
CPVAW Chair
Bernie Escalante
Chief of Police
Submitted By:

Michelle Templeton
Assistant City Manager
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. CPVAW AND SCPD 2025 JOINT ANNUAL REPORT.PDF

9.2 The 2025 Annual Report & Joint Report on Sexual
Assault Presented by the Commission for the
Prevention of Violence Against Women & The Santa
Cruz Police Department
To be Approved on April 14, 2026

9.3 Dear Mayor Keeley and Esteemed Council Members,
On behalf of the Santa Cruz City Commission for the Prevention of Violence Against Women (CPVAW) and the Santa Cruz Police Department (SCPD), we are pleased to present the 2025 Joint Annual Report on Sexual Assault and Domestic Violence. This report represents a collaboration between CPVAW and the SCPD, aimed at addressing sexual assault and domestic violence against women in our community.

Purpose and Impact
We are confident that this report serves as a resource for community education and the activation of initiatives to reinforce safety measures and prevent violence against women.

Through our unified endeavors, CPVAW and the SCPD are steadfast in our commitment to safeguarding the well-being of our residents and nurturing a secure environment for all.

Progress and Challenges
This report outlines work we have done in the previous calendar year, our successes, and our remaining challenges as we strive to meet the goals of the ordinance.

The Commission would like to acknowledge the critical support of a half-time staff position provided by Council budget approval. This greatly enhanced our ability to organize educational and service events, including our productive work in the convening of Community Based Organizations to discuss strengths and challenges in serving the community.

Our challenges are primarily in the realm of continuous work to evaluate the patterns of gendered violence in our community and the best practices in meeting the needs of the community in response. The loss of significant national funding for community-based organizations has reshaped some of our approaches to supporting community and is articulated below.

Ongoing Initiatives
SCPD remains committed to conducting thorough, timely, and professional investigations, and ensuring justice for survivors. CPVAW will persist in collaborating with educational and

9.4 preventative programs, fostering awareness and prevention. Both entities will closely collaborate to measure the efficacy of our efforts.

We sincerely thank you for your unwavering support in our shared endeavor to create a safer environment for all members of our community. CPVAW and the SCPD stand committed to nurturing a culture of safety and support, enriching the lives of each resident we serve. Our commitment to delivering the highest level of service remains unwavering. Together, we strive to eliminate sexual assault and domestic violence through collaboration, community engagement, and effective solutions.

Respectfully submitted on behalf of CPVAW and the SCPD,

Karen Madura Bernie Escalante
2025 CPVAW Chair Chief of Police, SCPD

9.5 DRAFT Until Approved by City Council
CPVAW SCPD Joint Annual Report 2025 Page 1

MISSION
To collaborate with local stakeholder partners and law enforcement to ensure best practices to respond to and prosecute violent crimes against women.

VISION
To end sexual assault, sexual harassment, and domestic violence in the City of Santa Cruz through prevention, programs, and public policy.

ABOUT CPVAW
The Commission for the Prevention of Violence Against Women was first established by City Ordinance No. 81-29 on September 8, 1981. The purpose of the ordinance “is to implement educational programs that would aid in the prevention of sexual assault and domestic violence against women in the City of Santa Cruz. A further purpose is to implement policies and programs which will ensure adequate services for women who have been raped or battered.”
The Commission is comprised of seven city resident volunteers who are appointed by the Santa Cruz City Council. CPVAW schedules six meetings per year, occurring on the first Wednesday of the month at 6:30pm. We encourage community members and city government to attend CPVAW meetings. We hope to foster an open dialogue with our community to share information and concerns, and to work together to develop policies and programs that further our mission.

The Commission’s primary goals are to raise awareness of the impact of violence against women, support prevention initiatives, and promote healthy, non-violent relationships. We meet regularly with representatives from the Santa Cruz Police Department to review data and statistical patterns of violence against women, and support training strategies for first responders and law enforcement. We

9.6 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 2 receive an annual report on the SCPD training of officers responding to calls of violence against women.

We collaborate with community-based organizations and agencies to develop coordinated responses to violence against women and share and strategize on the meaning of our data. In addition, we seek to engage and empower community members to prevent violence through education, support, and resources.

The Commission also has several specific goals and priorities that have been identified, including developing prevention programs for youth, working to increase the availability and accessibility of services for survivors, improving data collection and reporting on violence against women, and addressing the intersections of violence with issues such as racism and poverty. Overall, CPVAW is committed to creating a safe and supportive community for all women, free from violence and oppression.

9.7 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 3

ANNUAL REPORT AND JOINT REPORT
The Commission for the Prevention of Violence Against Women (CPVAW) is required to submit a report annually to the City Council providing detailed information about City, Commission, community, and police efforts to carry out the purpose of the ordinance. The report includes our recommendations for the City to resource and act on the fulfillment of the ordinance. Additionally, the Chief of Police is required to submit an annual report to the City Council documenting police efforts to carry out the purpose of this ordinance. Due to the collaborative relationship CPVAW has with the City of Santa Cruz Police Department, we present one report to the City Council today to satisfy both of our 2025 reporting requirements.

The CPVAW/SCPD Annual Report serves several important purposes. The first is to be accountable to the Santa Cruz City Council in our work towards our mandate by summarizing our efforts and findings; elaborating on both the challenges and successes therein. The second is to provide the community with a profile of what the Commission is doing in relation to its mandate, and to share our understanding of the annualized pattern of sexual assault and domestic violence, to identify local trends and key findings.

This report is intended to be used to tailor educational outreach, define opportunities for our community to reduce sexual assault, focus support on the community-based organizations that form the front-line response to sexual violence, and identify ways for the Santa Cruz Police Department to remain up to date on the best practices when working with victims, and when conducting investigations.

As with all advisory bodies that have existed for 44+ years, the issues our Commission and the Police Department are facing today have shifted as solutions have been implemented and as demographics, culture, and technology have changed. The primary objective of this 2025 Joint Annual Report is to provide an understanding of the scope of the sexual assault problem within the City of Santa Cruz, as we understand it in 2025, and the activities performed by CPVAW in 2025 to prevent sexual assaults in the future. Note, all data provided in this report is for the jurisdiction of the City of Santa Cruz Police Department. Cases that happen on the University of California, Santa Cruz campus, or outside of city limits, are not within jurisdiction and therefore not included in this report.

9.8 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 4 2025 Commissioners Current Term Expires
Karen Madura, Chair January 2027
Anissa Novak, Vice Chair January 2027
Courtney Barrett January 2029
Ilene Feinman January 2027
Laura Knobel January 2029
Danielle Long January 2029
Andrea Ludwick January 2029
Shiri Gradek Resigned May 2025
Ex-officio Youth Commissioners
Zoe Perera (appointed November 2025)
Zoe Robinson (resigned January 2026)
Sloane Peterson (resigned August 2025)

9.9 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 5 EDUCATIONAL ACTIVITIES 2025
February 21, 2025 - Warriors Mental Health Awareness Night $300 sponsorship CPVAW operated a table at this event to direct people to community resources and be a visible part of mental health awareness night.

March 13, 2025 - HERStory at the Santa Cruz Museum of Art & History
CPVAW operated a table at this event and passed out our resource cards, displayed flyers, and had other giveaways for people and engaged our community.

9.10 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 6 March 12, 2025 - Article about Drug Testing Coasters
The Bar Coaster Program remains active. As of August 2025, an additional 300 coasters and 36 posters were distributed across nine Santa Cruz establishments, expanding the program’s visibility and outreach efforts.

March 22, 2025 - Monarch Services “Party with a Purpose: Glitter Gala” sponsored at $10,000 level.

The sponsorship directly supports survivors and contributes to Monarch Services’ programming. Since 1977, Monarch Services has been a lifeline for over 1,900 survivors of domestic violence, sexual assault, and human trafficking each year. Monarch Services provides critical intervention services such as a 24-hour crisis line, emergency shelter, legal advocacy, and case management, alongside long-term support such as housing assistance and youth services. Their mission extends beyond intervention, focusing on prevention initiatives that address fundamental needs such as stable housing,
safe school environments,
and mental health
support— especially for
the most vulnerable in
our community.

9.11 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 7 April 2025 - Sexual Assault Awareness Month (SAAM)
The goal was to raise awareness and prevention of sexual assault, harassment, and abuse in our communities. 2025 marks the 24th year of the annual recognition of SAAM. Youth Liaison S. Folger championed a week-long schedule of events at Pacific Collegiate School (PCS) including partnering with Monarch Services for the education portion of the plan, coordinating with student government, organizations and administration at PCS, and co-planning a poster contest with Commissioner Barrett.

The events included lunchtime tabling with CPVAW, Monarch Services, Feminist Coalition and other affinity groups, as well as a Denim Day art activity and handing out SAAM items in solidarity of survivors.

Their activities included SAAM events at Santa Cruz and Harbor High with Bystander Awareness trainings by Monarch Services, tabling, poster contest, and art projects.

A banner was hung at City Hall, a Mayoral Proclamation was presented to CPVAW on March 11, 2025, declaring the month of April as Sexual Assault Awareness Month. Denim Day was held at City Hall April 23, 2025.

9.12 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 8 May 10, 2025 - She Is Beautiful event. Sponsored at $2,000.

Promoted the belief that there is something powerful that happens when a women/girl learns how strong she really is and how this can impact the rest of her life.

May 13, 2025 We Will Not Be Erased March Santa
Cruz County youth raised their arms and their voices
for the We Will Not Be Erased rally and march. Bryce
Grossman, a 14-year-old Mission Hill Middle School
student, organized the event to “help people feel
empowered to live their truth, to not hide themselves
away in fear and stay safe from harm.” More than 200
people marched together through downtown Santa
Cruz to Abbott Square after the rally, including
CPVAW Chair Karen Madura.

9.13 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 9 May 31, 2025 - Dyke Trans March - $2000 to the
Trans/Dyke March event
Some Commissioners attended the event and marched
alongside the Trans/Dyke community to show our
solidarity and involvement with these communities.

Statistically, sexual and domestic violence happens
across all genders and communities but is not always
reported, especially in same sex relationships. Our
presence at the marches lets attendees know there are
resources available. Our presence also signals City
support for all of its residents.

June 1, 2025 - Pride Parade - $1000 to the Pride Parade We proudly joined the Pride Parade and our Staffer operated a public facing booth with resources and small giveaways to raise awareness about CPVAW and its unique mission. We gave out resource cards and also had our drug testing coasters available to any person who wanted some.

September 28, 2025 - Stronger Together - $500 sponsorship awarded to Monarch Services

9.14 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 10 October 2025 - Domestic Violence Awareness Month
A banner was hung at City Hall, a Mayoral Proclamation was presented to CPVAW on September 30, 2025, declaring the month of October as Domestic Violence Awareness Month. Youth Commissioners wore and distributed purple ribbons at their respective schools. SCPD officers wore purple ribbons and displayed “There’s no excuse for Domestic Violence” magnets on patrol cars. CVPAW offered purple lights for Downtown Businesses to participate in the “Shine a Light on Domestic Violence Awareness Month” in partnership with Monarch Services.

October 11, 2025 – Free Yoga Day
In honor of the City of Santa Cruz’s official “Yoga For All Movement Day” proclamation—recognizing the local nonprofit’s mission to make yoga and mindfulness practices accessible to all communities impacted by trauma—Yoga For All Movement (YFAM) hosted the first annual Yoga For All Day festival in Downtown Santa Cruz on Saturday, October 11, 2025. The
inaugural free event transformed
Pacific Avenue into a vibrant hub
for healing and connection. Attendees experienced trauma-informed yoga and meditation, live music, sound baths, and mindfulness activities for the whole family, fostering an inclusive community space centered on equity and wellness. CPVAW’s presence engaged the community.

9.15 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 11 October 27, 2025 - Community Based Organizations (CBO) Roundtable Discussion An ad hoc committee of CPVAW members convened a
preliminary working group conversation with our
Community Based Organization partners to facilitate
the sharing of knowledge and skills in support of one
another’s work to prevent and end violence against
women. CPVAW invited a roundtable gathering of
organizational leaders in the field of prevention and
response to violence against women. This first
convening was effective in offering service providers an opportunity to share what they are doing in the field, where the gaps are, where they could share best practices, and how they might be supported by each other and the Commission. Following the 2025 CBO Roundtable, the participants indicated interest in convening annually.

November 5, 2025 Rising Worldwide Presentation to CVPAW At the November 5, 2025 CPVAW meeting, Rising Worldwide presented on Human Trafficking Prevention for Youth in Santa Cruz County with lived experience of human trafficking and strategies for prevention.

January 2026 – Human
Trafficking Awareness &
Prevention Month
A Mayoral Proclamation was
presented to CPVAW on January
13, 2026, declaring the month of
January as Human Trafficking
Awareness and Prevention Month.

Data Share project
A Commissioner from the CPVAW Police Committee sits on the CBO/City/County Data as Prevention Group, which has been exploring ways to share data and strategies across organizations and agencies to better inform the broader community and refine our individual and collective responses to violence against women.

CPVAW allocated $2800 for the launch + $500 website fee to initiate support for this project. Currently, CPVAW is re-evaluating the role for this in context of a potential integration with the countywide Data Share website, which could streamline the process and provide a one stop for evaluating community trends for multiple jurisdictions.

9.16 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 12 Ongoing CPVAW initiated projects
In August 2025, 300 drug-testing coasters and 36 posters were distributed across nine Santa Cruz establishments, expanding the program’s visibility and outreach efforts. The drug-testing coasters are designed to test for the “date rape drugs” Rohypnol and Ketamine. There are posters to display in bars to alert patrons to the coasters, to encourage consent, to encourage bystander intervention, and also to direct City residents to resources for help if they need it for themselves or others. These posters help to keep domestic and sexual violence on people’s minds to ideally deter would-be offenders.

CVPAW Empowerment Education Ad hoc Committee worked with Santa Cruz City Schools in the 2024/2025 school year and allocated $11,195 for Santa Cruz City Schools Vector Solutions training for a Student Safety & Wellness Program. In the fall of 2025, the ad hoc committee started working on a selfdefense free voucher program ($2,000) for city residents and on a self-defense program to be implemented at Santa Cruz City Schools ($13,000).

CPVAW is now tracking cases of human trafficking in the SCPD statistical rape and domestic violence reports. However, due to the nature of these cases, the number of police cases is not representative of the true scope of the problem in our community. As long as there are people struggling to meet their basic needs (shelter, food, safety) in our community, there will be a trafficker ready to exploit a vulnerable person. Trafficking is an intergenerational trauma - a large majority of current sex traffickers experienced sexual violence themselves, so public health best practices need to be used to break the cycle. In 2025, CPVAW heard from speakers with lived experience in human trafficking from Rising International and several attended Monterey County’s Human Trafficking Symposium. Several of our commissioners shadowed Rising Safe and Sound trainings conducted by Rising Worldwide in high school classrooms. We look forward to supporting Rising's work in the future and continuing to bring to light how people fall into trafficking scenarios, what to be aware of, and how to potentially get out. To quote a trafficking survivor, “abuse thrives in secrecy,” but the antidote is healthy relationships, where all parties feel safe, seen, respected and valued.

9.17 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 13

STATISTICAL DATA FOR THE CITY OF SANTA CRUZ
In 2025, the Santa Cruz Police Department transitioned from the Uniform Crime Reporting (UCR) Summary Reporting System (SRS) to UCR California Incident-Based Reporting System (CIBRS)/National Incident-Based Reporting System (NIBRS). UCR NIBRS is now the FBI’s national statistical guideline, capturing a higher standard of data reporting, better informing both the public and agencies on crime in general. A few key benefits of this transition away from UCR SRS includes the removal of the hierarchy rule, which only counted the highest offense in each incident, whereas UCR CIBRS/NIBRS counts up to 10 offenses per incident and reports on more offense categories. UCR CIBRS/NIBRS captures detailed and meaningful information on victims, relationships between victims and offenders, property, arrestees, attempted versus completed crimes, and known offenders. This information provides greater insight into incidents holistically.

Below is a table showing the expanded categories inUCR CIBRS/NIBRS compared toUCRSRS (Source: SCPD):

One of the primaryadvantagesofUCR CIBRS/NIBRS overUCRSRS is itsabilityto providegreaterdetail andcontextaboutcrime incidents. Bycapturinginformation onmultipleoffenses within a single incident and including data on victim characteristics and relationships between victims and offenders, UCR CIBRS/NIBRS offers insights into the dynamicsof criminal activity that arenot availablethrough UCR SRS. This level of detail allows law enforcement agencies, policymakers, and researchers to better understand the nature and extent of crime in their communities, identify emerging trends, andtailor prevention and intervention strategies accordingly.

Moreover,UCR CIBRS/NIBRS facilitates moreaccurate and standardized reporting practicesby using a broader and more detailed set of data elements. This

9.18 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 14 standardized approach reduces inconsistencies in reporting among different agencies and ensures that crime data are comparable and reliable across jurisdictions.

While both the UCR SRS and UCR CIBRS/NIBRS aim to provide valuable insights into crime trends and statistics, UCR CIBRS/NIBRS offers a more comprehensive and detailed approach to crime reporting. By adopting a broader definition of rape and collecting more detailed information about each incident, UCR CIBRS/NIBRS provides a more accurate representation of the prevalence and nature of sexual assaults and other crimes. With the FBI's recent commitment to transitioning to UCR CIBRS/NIBRS reportingnationwide,lawenforcement agencies and policymakers will haveaccessto richer and morereliable crimedatato inform their effortsto enhance publicsafetyandaddresscriminal justice issues.

9.19 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 15

DEPARTMENT OF JUSTICE UCR DATA & CALIFORNIA PENAL

CODE SECTIONS
The UCR data is a summary composed of different California Penal Code Sections. To understand the data, stafflookedateach penal codesectionseparately over the past 16 years.A reportedcrimemay include multipleoffenseswithinonecase. This can make it difficult to interpret the data. The graph below shows that within the UCR data, PC261/262 “Rape” has the highest crime rate overall. There is a notable decline from the peak in 2014 of 47 cases to 17 cases in 2019 and 2023.

Source: SCPD
California Penal Codes
SexualassaultinCaliforniaisdefinedasanysexualactivityagainsttheconsentofthevictimbymeans of force, threat of force, violence, duress, or where the victim is incapable of giving consent or is unconscious ofthenature ofthe act. This includes variouspenal codes in additiontorape. • 220 PC Assault to Commit: assault with intent to commit a felony (rape, sodomy or oral copulation) • 261/262 PC Rape: unwanted vaginal intercourse (PC262 Spousal Rape was repealed 2021, now under PC261)
• 286 PC Sodomy: unwanted anal intercourse
• 288/287 PC Fondling (PC288 Oral Copulation, in 2019 became PC287) • 289 PC Forcible sexual penetration with a foreign object without consent, accomplished by force • 261.5 PC Statutory or unlawful sexual intercourse with a person under 18 • 285 PC Incest: having sexual intercourse with a related person, or marrying a related person • 646.9 PC Stalking: willfully, maliciously, and repeatedly following or harassing another person 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 PC220 (Assault to Commit) 7 8 7 10 5 5 8 5 5 5 2 6 4 5 5 PC261/262 (Rape) 29 28 36 47 29 38 27 29 17 20 18 23 17 22 29 PC286 (Sodomy) 0 0 1 2 4 12 8 4 4 2 0 4 3 14 2
PC288/287 (Fondling) 0 2 0 11 8 11 10 4 6 12 5 9 1 30 22 PC289 (Forcible Sexual Penetration
with a Foreign Object) 1 3 0 10 8 6 6 6 4 2 9 4 7 1 2
PC261.5 (Stautory Rape) 6 2
PC285 (Incest) 0 0
PC646.9 (Stalking) 20 22 17 11 21 20 22 17 14 13
0 10
20 30
40 50
Number of Cases from 2010-2025 for Type of Crime by
Penal Code

9.20 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 16

DOMESTIC VIOLENCE CASES FOR THE CITY OF SANTA CRUZ
From 2008 to 2020, domestic violence battery cases (PC 273.5/243e1) fluctuated but generally trended upward, reaching peak levels between 2014 and 2019, with the highest point in 2019 (339 cases).

Beginning in 2021, there is a sharp and sustained decline, dropping from 328 cases in 2020 to 218 in 2021, and continuing downward through 2024 before a slight increase in 2025 (208 cases). Overall, the data show a significant reduction in reported domestic violence battery cases in the post-2020 period compared to the prior decade, though levels remain substantial. Datafor 2025 is preliminary and is subject to change.

Source: SCPD, previous CPVAW Annual Reports
287
265
242
281 280 289
332 334 334
317 308
339
328
218 213
202 199 208
0 50
100
150
200
250
300
350
400
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2008-2025: Domestic Violence Battery Cases
PC273.5/243e1

9.21 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 17 CITY OF SANTA CRUZ NIBRS SA 2025 RELATIONSHIP STATUS
NIBRS Sexual Assault 2025 data includes data on the relationship status between the victim and the offender. This data has been available to CPVAW in our early years and is now reinstated, as required by CPVAW, for review. Rape cases most commonly involved a victim who had a known relationship with the offender (13 cases), with far fewer involving strangers (2) or unknown relationships (1). In contrast, fondling cases most frequently involved strangers (11 cases), with smaller numbers involving known relationships (3) or unknown status (2). Sexual assault with an object was rare overall, with only one case involving a stranger and none involving known or unknown relationships. Overall, the data suggest that rape incidents in 2025 were more likely to involve known offenders, while fondling cases were more commonly committed by strangers.
*Victim was Acquaintance, Client, Ex-Girlfriend, Friend, Girlfriend, Otherwise Known, Wife of Offender Source: NIBRS SA 2025
Data Summary:
• From 2010–2025, Rape (PC 261/262) consistently represents the highest-volume sexual assault offense, peaking in 2014 and then declining but remaining variable, with an increase again in 2025 (preliminary).
• Fondling (PC 288/287) shows the most notable recent change, with a sharp rise in 2024 and 2025 after generally lower levels in prior years. This is due to the consolidation of PCs (243.4+288+647.5) under NIBRS
• Assault to Commit (PC 220) remains relatively stable over time. • Sodomy (PC 286) fluctuates with occasional spike years rather than a sustained trend. • Stalking (PC 646.9), tracked beginning in 2016, reflects moderate but persistent activity.

Overall, the data shows that while some categories remain steady, recent increases in certain offenses—particularly fondling—suggest shifting patterns that may warrant focused attention.

Relationship Unknown
(Between Victim &
Offender)
Victim has Known
Relationship with
Offender*
Victim was Stranger
Fondling 0 3 9
Rape 1 12 4
Sexual Assault with an Object 0 0 1
0 2
4 6
8 10
12 14
2025 Data: Relationship Status Between Victim & Offender

9.22 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 18

FREQUENTLY ASKED QUESTIONS
What does CPVAW do?
• Advises the City Council on making policy around violence against women and people of marginalized groups (From CPVAW Bylaws Article III.1: Develop and present to the City Council, in the form of recommendations, a comprehensive plan for the prevention of rape and domestic violence in the City of Santa Cruz)
• Supports organizations in the area that provide direct services to women and families (From CPVAW Bylaws Article II: To ensure collaboration with other public and private agencies to support existing programs and support the development of new programs as needed) • Supports and participates in organizations that work for equity and equality for people of marginalized groups like women, children, the LGBTQ+ community (From CPVAW Bylaws Article II: To ensure collaboration with other public and private agencies to support existing programs and support the development of new programs as needed) • Provides an open forum for citizens to ask questions and get information related to violence against people of marginalized groups (From CPVAW Bylaws Article II: To facilitate meaningful citizen participation in the work of the Commission)
• Supports organizations that provide prevention strategies like trainings on consent and selfimage (From CPVAW Bylaws Article II: To ensure collaboration with other public and private agencies to support existing programs and support the development of new programs as needed) • Receives crime data from the SCPD to gauge incidence of violence against women and ask questions to better understand how to advocate for safety for all people (From CPVAW Bylaws Article II: To continue to work with law enforcement to develop strategies for the successful prosecution and conviction of the crimes of violence against women; From CPVAW Bylaws Article III.5: Call upon members of the Police Department to present information necessary to carry out the Commission’s duties)
• Distributes date rape drug testing coasters to and hangs posters at local bars and restaurants (From CPVAW Bylaws Article III.3: Cooperate with other public and private agencies in seeking ways to carry out the purpose of Ordinance 81-29)

9.23 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 19 • Promotes awareness of Sexual Assault Awareness Month, Denim Day, and Domestic Violence Awareness Month (From CPVAW Bylaws Article III.3: Cooperate with other public and private agencies in seeking ways to carry out the purpose of Ordinance 81-29) What is CPVAW doing to address the frequency of stranger rape in our community? Stranger rape is defined by the Department of Justice as "A classification of the victim's relationship to the offender for crimes involving direct contact between the two. Incidents are classified as involving strangers if the victim identifies the offender as a stranger, did not see or recognize the offender, or knew the offender only by sight."
By a formal request at the November 6, 2025 CPVAW Police Committee meeting, the SCPD will update 2025 data reporting to CPVAW to include the category of stranger rape. With this data we will be able to do effective comparative study and determine where best to put our resources and attention. This update to include “stranger rape” data will persist through the coming years.

Why doesn’t CPVAW have a "heat map" (map of sites where violence occurred) of incidents of sexual violence in the city?
CPVAW doesn’t have a heat map because part of the balance with data sharing is to avoid causing more and unintended harm to folks by coming close to revealing identities of survivor/victims, or alleged perpetrators. CPVAW works closely with SCPD to mitigate against harm while getting the most accurate information possible. In addition, although SCPD collects "incident location" data, this does not always correspond to the initiation of the crime. For example, a drink may be spiked in a bar, but the actual incident occurs in a hotel room or home. The "incident location" would reflect the actual incident, not the initiation and provide us with less meaningful or actionable data.

Why does CPVAW no longer have street banners for Domestic Violence Awareness Month and others?
The Parks and Recreation Department determined that CPVAW street banners no longer fit their plan for the city’s banners. Economic Development local business promotion is the priority now. CPVAW continues to put up special month banners at City Hall including Sexual Assault Awareness Month in April and Domestic Violence Awareness Month in October.

9.24 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 20 Why does CPVAW no longer read redacted police reports on incidents of sexual violence? In the early years of the Commission, the Police Committee read redacted police reports and then summarized their findings with a data evaluation company. CPVAW learned that the Police Committee was required to meet publicly as a standing committee of the Commission and thus the reports would become public knowledge. For similar reasoning as above regarding heat maps, CPVAW strives to avoid doing anything that compromises the privacy of parties to an allegation of assault. In consultation with the City Attorney, CPVAW accepts the use of aggregate data devoid of identifying characteristics from the SCPD. CPVAW continues to work diligently with the SCPD and the SCPD Victim Advocate Office to ensure best practices of addressing crime victims.

What community-based organizations does CPVAW collaborate with? In 2025:

1. Monarch Services – counseling, 24/7 mobile response, prevention training, emergency housing, legal assistance

2. The Diversity Center programs – parades, workshops, support groups, equity training for schools and businesses

3. Walnut Avenue Family and Women’s Center – 24/7 response, provides childcare for families in transition, support groups, legal assistance, counseling, domestic violence education and prevention trainings

4. Santa Cruz City Schools – CPVAW is working on in-person self-defense classes provided by KidPower which includes extensive outreach to the teachers and school administrators, a needs assessment, coordination with the teachers, the workshops themselves, and follow-up support.

9.25 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 21

CONCLUSIONS AND RECOMMENDATIONS
CPVAW and the SCPD share the common goal of keeping women safe in our community. CPVAW and the SCPD continue to collaborate on their efforts to improve the safety of women in the City of Santa Cruz.

CPVAW continues to work on their established goals:
• Goal 1: Increase CPVAW's Visibility and Impact
o Deliverable: CPVAW will track and report on visibility and impact via metrics on distribution of information items and CPVAW-related branding materials (e.g. coasters, information flyers, packets distributed at events, number of events attended and cosponsored). • Goal 2: Strengthen CPVAW’s Processes
o Deliverable: Complete and share CPVAW policy and strategic documents as a measure of outlined projects therein.
• Goal 3: Increase CPVAW’s Outreach Efforts & Improve Education Efficacy o Deliverable: Plan CVPAW sponsored events and increase participation to leverage outreach and education.

The SCPD continues its commitment to providing the highest level of professional training on sexual assault response to victims and assault investigations to all of its police officers.

The following pages include the FY26 CPVAW Workplan and the FY26 Ad Hoc Committee Objectives and Outcomes. These documents demonstrate the planning, alignment, and accountability for FY26.

More specifically:
• FY26 CPVAW Workplan
Demonstrates the strategies, planned activities, priorities, timelines, and use of resources for the fiscal year, and how those efforts support CPVAW’s mission and goals. • FY26 Ad Hoc Committee Objectives and Outcomes
Demonstrates the purpose of each committee, the goals they are expected to achieve, and the measurable outcomes or results tied to their work, supporting transparency and evaluation of effectiveness.

9.26 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 22 FY26 CPVAW WORKPLAN
GOAL 1: INCREASE CPVAW’S VISIBILITY AND IMPACT
Suggested
Timeline
Responsibility
Strategy A. Strengthen partnerships with
community organizations
Commissioners to annually submit a
list of community groups
commissioners are interested in
deliberately engaging with including,
but not limited to, County-level Justice
& Gender Commission, MOAB,
MENtors, Barrios Unidos, Power,
Moms Demand Action, Monarch
Services, Walnut Ave Family &
Women’s Center, Coaching Boys to
Men, UCSC CARE office, County Office
of Education and Santa Cruz City
Schools. Provide updates as needed.

On-going Commissioners
Strategy B. Social media: continue to engage in
social media posts
• Follow CPVAW’s adopted social
media policy and maintain more
frequent posts
On-going Commissioners
& staff
Strategy C. Advocate and publicize position
statements on emerging issues
• Support legislation for CPVAW.

Follow examples of previous
CPVAW statements on Roe v.

Wade; gender; identify additional
emerging topics of public concern
to develop and publicize position
statements.
• Link sample letters of support to
website
• Update bills under consideration on
website for public reference
As needed Commissioners
Strategy D. Develop newsletters to promote
CPVAW activities
• Publicity committee to distribute
newsletters to increase community
engagement and outreach
• Update or create a distribution list
via MailChimp or other service
Twice per year Staff

9.27 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 23 GOAL 1: INCREASE CPVAW’S VISIBILITY AND IMPACT
Suggested
Timeline
Responsibility
GOAL 2: STRENGTHEN CPVAW’S PROCESSES
Suggested
Timeline
Responsibility
Strategy E. • Engage/enlist volunteers
• Commissioners will discuss creative
ways to engage volunteers on
CPVAW‘s efforts, including youth
(e.g. ex-officio youth
commissioners) and school
engagement.

September Commissioners
Strategy A. Develop consistent onboarding, transition
planning
Onboarding new Commissioners: Staff &
chair to work with the City Clerk to deliver
consistent onboarding process; CPVAW
history and Bylaws, roles, responsibilities,
Brown Act training, and Code of Conduct.

As
needed
Staff
Strategy B. CPVAW Annual Report
Pursuant to the Bylaws, CPVAW should
prepare an annual report to the City Council,
not limited to activities, metrics, and
goals/objectives for the previous year.

January Ad hoc
committee &
staff
Strategy C. Santa Cruz Police Department
• Maintain consistent sexual assault &
domestic violence reporting process
• Post SCPD data reports on CPVAW
website
• Review citizen complaint process and
provide update to CPVAW
• Prepare Chief’s annual report in
conjunction with the Commission’s
annual report
On-going
On-going
May
January
SCPD & Police
Subcommittee
Ad hoc
committee
members &
staff
Strategy D. Codify tabling and FAQ procedures August Staff Strategy E. Codify Awareness Months procedures and
menu of activities
• Posts on social media
• Art contests
• Marches
• Color schemes
August Staff

9.28 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 24 GOAL 3: INCREASE CPVAW’S OUTREACH EFFORTS AND

IMPROVE EDUCATION EFFICACY
Suggested
Timeline
Responsibility
Strategy A. Plan CPVAW sponsored events and increase participation to leverage outreach and education
• Participate in marches: Pride,
Dyke/Trans, March to End
Homelessness
• Attend events/sponsorship/tabling at
partner group events (e.g. Monarch
Servies Gala, She.Is.Beautiful, Chowder
Cook Off, Farmers Markets, Walnut Ave.
events)
• Sexual Assault Awareness Month – April
• Domestic Violence Awareness Month –
October
As
needed
Event ad hoc
committee &
staff
Strategy B. Ad hoc committees
• Appoint ad hoc committee members
• Approve annual calendar of events
As
needed
Commissioners
Strategy C. Sponsor Empowerment education
Continue to offer and/or support education
initiatives (e.g. self-defense classes,
consent training, self-efficacy training)
As
needed
Commissioners
Strategy D. Website enhancement
• Interactive hub for community resources
with buttons and/or QR codes to
resources
• Link sample letters of support to
website, update bills under
consideration on website for public
reference (see Goal 1. Strategy C)
June
On-going
Staff
Strategy E. Supplies and materials
• Purchase drug testing kits for bars,
giveaways, banners, posters, etc. for
outreach and education activities
As
needed
Commissioners
& staff

9.29 ____________________________________________________________________________ 2025 CPVAW SCPD Joint Annual Report Page 25 CPVAW FY 2026 AD HOC COMMITTEE OBJECTIVES AND OUTCOMES
Ad hoc
Committee
Commissioner
Members
Objectives of ad hoc Proposed budget
CBO
Roundtable
Feinman, Long,
Robinson,
Chair Madura
To convene a preliminary working group
conversation among our Community
Based Organization partners such that
they can share knowledge and skills in
support of one another’s work to prevent
and end violence against women.
$500 (approved at
8/6/2025 CPVAW
meeting)
2025 Annual
Report
Feinman,
Knobel, Chair
Madura
Report represents a collaboration
between CPVAW and the SCPD, aimed at
addressing sexual assault and domestic
violence against women in our
community.

None
Domestic
Violence
Awareness
Month
Barrett, Long,
Robinson,
Vice Chair
Novak
To support Domestic Violence Awareness
Month.

None
Empowerment
Education
Long, Ludwick,
Robinson,
Chair Madura
To raise awareness of sexual assault
through youth engagement and
community events.

No proposed
expenses other
than vendor
allocation of
$15,000
Events other
than
Awareness
Months
Barrett, Long,
Vice Chair
Novak
Events include She is beautiful race
tabling, Trans/Dyke parade march, Yoga
Day, HERStory, and other events as they
occur
Budget approved
as needed
Penal Code
236.1
Knobel,
Vice Chair
Novak, Chair
Madura
Connect Rising International with CPVAW
Proclamation for Human Trafficking &
Prevention Month
Three commissioners went to school
training provided by Rising International
$500 approved for
Rising
International
Sexual Assault
Awareness
Month (SAAM)
Barrett, Long,
Vice Chair
Novak
To support Sexual Assault Awareness
Month.
$1000 SAAM/
Denim Day
activities (art
supplies,
refreshments,
etc.)

9.30 City Council

AGENDA REPORT
DATE: 03/26/2026
AGENDA OF: 04/14/2026
DEPARTMENT: City Council
SUBJECT: Report on the City’s Operating Principles and Leverage Artificial Intelligence (AI) for Enhanced City Government Services (CN) LOCATION: Citywide
RECOMMENDATION: Motion to:
1) Recognize the attached Administrative Procedure Order (APO) I-82.4, Artificial Intelligence (AI) Appropriate Use Policy, which governs the use of artificial intelligence systems by City employees and City Council; and
2) Direct staff to:

2. Maintain and regularly update the City’s published AI Transparency webpage to ensure public access to current information regarding AI tools in use; and

BACKGROUND: As cities face increasing demands for more efficient services and responsive governance, Artificial Intelligence (AI) has the potential to significantly enhance the delivery of City services, optimize operations, and create new opportunities for innovation. AI technologies can help streamline processes, improve data-driven decision-making, and support workload in ways that allow staff to focus on priority efforts. In fact, it is estimated that roughly 250 city jurisdictions worldwide have adopted AI. In the United States a 2023 survey by Bloomberg Cities indicated that 69% of cities were exploring or testing generative AI technologies, with only 2% having deployed them.

DISCUSSION: The integration of Artificial Intelligence (AI) into municipal operations offers a strategic opportunity to enhance public service delivery while upholding the City of Santa Cruz’s

10.1 commitment to innovation, equity, and transparency. When implemented responsibly, AI can provide three primary benefits: (1) streamlining City services through automation and improved responsiveness; (2) enhancing operational efficiency by supporting data-driven decision-making and optimizing internal workflows; and (3) improving the overall resident experience by making government more accessible, timely, and user-friendly. To realize these benefits, it is essential to approach AI adoption with clear ethical standards, robust community engagement, and targeted investments in staff training and infrastructure. The following outlines several potential applications of AI across City departments that illustrate the value and relevance of this emerging technology in local government.

Potential Applications of AI in City Government:

Streamlining City Services
AI can help automate permitting, licensing, and customer service, reducing wait times and improving resident experience. Tools such as chatbots, guided workflows, and intelligent document processing allow staff to focus on complex issues while improving the resident experience.

Smarter Infrastructure & Public Works
By analyzing data from sensors, cameras, and public reports, AI can identify road and park maintenance needs, optimize trash collection routes, and adjust traffic signals dynamically. This enables more efficient use of City resources, reduces fuel consumption, and improves safety and livability.

Emergency Response & Public Safety
Predictive analytics and real-time data can enhance fire risk modeling, dispatching, and emergency medical services. AI-powered systems support faster response, greater resiliency, and improved community safety.

Utility Management
AI can detect leaks in water systems, forecast demand, and support flood prediction, allowing staff to more quickly address issues as they arise, reduce costs, and strengthen environmental stewardship.

Improving Government Efficiency
AI tools can automate routine administrative tasks (e.g., meeting transcription, report generation, translation), provide staff with internal chatbots for quick answers, and analyze community feedback to guide policy and communication. This boosts productivity and creates capacity for more strategic work.

Considerations:

While AI presents significant opportunities, there are several considerations that must be addressed to ensure responsible and effective implementation:
• Privacy and Data Security: Ensuring the security of resident data is critical. The City must adopt strict guidelines on how data is collected, stored, and used, especially for AI applications that rely on personal data.

10.2 • Funding and Resources: Many local governments, including ours, face budget constraints. Securing funding for AI projects may require seeking public-private partnerships, grants, or philanthropic support.
• Equity and Access: It's essential to ensure that AI tools are accessible to all residents, particularly those in underserved communities. Efforts should be made to address the digital divide and ensure that AI services do not exacerbate existing inequalities. • Staff Adoption: Providing comprehensive training will be key to successful integration.

Adoption will include addressing employee observations and concerns as they arise and updating the AI APO as needs change and AI systems evolve. • Climate and Sustainability: AI adoption carries environmental impacts, particularly the high energy demands of large-scale cloud computing, which should be carefully weighed against the City’s climate action goals.
• Legal and Regulatory Compliance: Align AI use with emerging state and federal regulations, ensuring that policies, procurement, and operations remain compliant with evolving legal requirements.

Community Engagement:

To successfully adopt AI, it is important to foster a culture of transparency, trust, and ethical practices:
• Community Engagement: Engaging with residents through forums or surveys will help assess their concerns and expectations about AI. Ensuring transparency in how AI is used will be vital for public trust.
• Ethical Standards: Developing clear ethical standards for the use of AI will help ensure that technology is deployed in a manner that is fair, transparent, and accountable.

Closing:

AI has the potential to significantly enhance the way we deliver services to our residents and improve the efficiency of City operations. By strategically adopting AI technologies, we can modernize government functions, increase operational efficiency, and create a more responsive, data-driven government. However, successful implementation will require careful planning, public engagement, and attention to ethical considerations.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: This is not a project under CEQA.

HEALTH IN ALL POLICIES (HiAP): Adopting Artificial Intelligence (AI) to enhance city government services aligns with the three pillars of Health in All Policies—health, sustainability, and equity. Health is supported by AI's potential to optimize City responses such as emergency response times, improving public safety and health outcomes. Sustainability is addressed in multiple forms such as through AI-driven waste management optimization, traffic management, and infrastructure maintenance, reducing the environmental footprint by enhancing efficiency

10.3 and conserving resources. Equity is addressed by emphasizing the need for inclusive engagement and addressing the digital divide to ensure that AI benefits all residents, particularly underserved communities. Through careful planning and community involvement, the City's approach to AI adoption seeks to enhance service delivery while safeguarding privacy, promoting fairness, and ensuring that all residents have access to the benefits of technology.

FISCAL IMPACT:

1. The recommendation in this report impacts the General Fund: No

2. This recommendation requires a budget adjustment: No

3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: None.

Submitted By:

Shebreh Kalantari-Johnson
Vice Mayor, District 3
Susie O'Hara
Councilmember, District 5
Renee Golder
Councilmember, District 6
ATTACHMENTS:

1. APO I-82.4 ARTIFICIAL INTELLIGENCE APPROPRIATE USE POLICY.PDF

10.4 City of Santa Cruz
Administrative Procedure Order
Section I, #82.1 - 82.11
I-82.4 Artificial Intelligence Appropriate Use Policy
To: Department Heads
Subject: I-82.4 Artificial Intelligence Appropriate Use Policy

PURPOSE
This policy provides guidelines for City of Santa Cruz (City) employees and officials on the use of artificial intelligence (AI). The City is dedicated to the responsible and ethical use of AI technologies, aiming to enhance processes, improve services for residents, and empower employees to excel in their work. In response to the rapid development of AI tools, the City will consistently assess and revise this policy to ensure alignment with ethical, legal standards, and the latest advancements in AI as required.

This policy establishes a comprehensive, yet flexible, governance structure for AI systems used by, or on behalf of, the City. This policy enables the City to use AI systems for the benefit of the community while safeguarding against potential harms.

The key objectives of the AI Policy are to:
a. Provide guidance that is clear, easy to follow, and supports decision-making forthe staff (full-time, part-time), interns, consultants, contractors, partners, and volunteers who may be purchasing, configuring, developing, operating, or maintaining the City’s systems or leveraging AI systems to provide services to the City.
b. Ensure that when using AI systems, the City or those operating on its behalf, adhere to the Guiding Principles that represent values with regards to how AI systems are purchased, configured, developed, operated, or maintained. c. Define roles and responsibilities related to the City’s usage of AIsystems. d. Establish and maintain processes to assess and manage risks presented byAI systems used by the City.
e. Align the governance of AI systems with existing data governance, security, and privacy measures in accordance with Administrative Procedure Order (APO) I-82.1 Use of City of Santa Cruz’s Electronic Systems and Tools. f. Define prohibited uses of AI systems.

SCOPE
This policy applies to any employee or official using or accessing the City’s Technology Resources and Systems to access AI technologies deployed by the City or are involved in using AI tools or platforms on behalf of the organization. Employee as used in this policy is defined as an individual performing business activities under direct supervision of another City employee and includes full-time, part-time, and temporary employees, contractors, unpaid interns, and volunteers. Officials as used in this policy is defined as anyone in a position of official authority that holds a legislative or administrative position of any kind, whether appointed or elected.

DEFINITIONS
Artificial Intelligence (AI):

The City defines “artificial intelligence” or “AI” to be a machine-based system that can, for a given set of human-defined objectives, make predictions, recommendations, or decisions influencing real or virtual environments. AI systems use machine and human-based inputs to perceive real and virtual environments; abstract such perceptions into models through analysis in an automated manner; and use model inference to formulate options for information or action.

10.5 City of Santa Cruz
Administrative Procedure Order
Section I, #82.1 - 82.11
The City defines an “AI system or technologies” to be any data system, software, hardware, application, tool, or utility that operates in whole or in part using AI.

Generative AI Tools
A category of AI tools designed to generate new content, data, or outputs based on patterns and information learned from existing examples. Generative AI tools are computer programs capable of many activities, including but not limited to completing general administrative office tasks, data analysis, programming, and image creation. While these tools can improve productivity, it is crucial to use them responsibly to comply with various laws, maintain data privacy and security, and uphold City values.

AI-Powered Search
A category of advanced search technology that integrates artificial intelligence (AI) to enhance traditional search engine functionalities, such as those found in platforms like Google and Bing. AI-powered search leverages techniques like machine learning, natural language processing (NLP), and deep learning.

POLICY
Guiding Principles
Staff should be open to responsibly incorporating AI tools into their work where it can be beneficial for making services better, more just, and more efficient. Each employee is responsible for using AI tools in a manner that ensures the security of sensitive information and aligns with City policies. Specific guiding principles include:
a. Data Privacy and Security: Comply with all data privacy and security standards such as Health Insurance Portability and Accountability Act (HIPAA), Criminal Justice Information Systems (CJIS), Internal Revenue Service (IRS), and the California Consumer Privacy Act (CCPA) to protect Personally Identifiable Information (PII), Protected Health Information (PHI), or any sensitive data in AI prompts.
b. Treat AI prompts as if they were publicly visible online to anyone. Treat AI prompts, data inputs, and outputs as if they are subject to the Freedom of Information Act and Public Records Act.

Privacy is preserved in all AI systems by safeguarding personally identifiable information (PII) and sensitive data from unauthorized access, disclosure, and manipulation. c. Informed Consent: Members of the public should be informed when they are interacting with an AI tool and have an “opt out” alternative to using AI tools available. d. Responsible Use: AI tools and systems should be used ethically and always include human oversight to ensure accountability and proper decision-making. e. Continuous Learning: Employees using AI tools are encouraged to educate themselves on effective and appropriate AI usage for their work.
f. Avoiding Bias: AI tools can create biased outputs. When using AI tools, develop AI usage practices that minimize bias and regularly review outputs to ensure fairness and accuracy, as you do for all content.
g. Equity: AI systems should support equitable outcomes for everyone. Bias in AI systems is effectively managed with the intention of reducing harm for anyone impacted by its use. h. Decision Making: Do not use AI tools to make impactful decisions. Be conscientious about how AI tools are used to inform decision making processes.
i. Accuracy: AI tools can generate inaccurate and false information. Take time to review and verify AI-generated content to ensure quality, accuracy, and compliance with City guidelines and policies.

10.6 City of Santa Cruz
Administrative Procedure Order
Section I, #82.1 - 82.11
j. Transparency: The use of AI systems should be explainable to those who use and are affected by their use. The purpose and use of AI systems is proactively communicated and disclosed to the public to ensure transparency. When using this rapidly evolving technology, indicate when AI tools contributed substantially to the development of a work product. Use good judgement when considering citing use of AI tools. For example, when working with regulatory, legal, or life critical subjects, citations will be appropriate. When attributing AI usage in a work product, indicate the product and version used. Some example citations include:
i. Whole Document Example: [Artificial Intelligence contributed to the development of this document using Google Bard, 2023, in compliance with the City of Santa Cruz Appropriate Use Policy.]
ii. Specific Citation Example: OpenAI. (2023). ChatGPT (Mar 14 version) [Large language model]
iii. In text Example for specific information: (OpenAI, 2023) k. Accountability: Employees are solely responsible for ensuring the quality, accuracy, and regulatory compliance of all AI generated content utilized in the scope of employment. The City will regularly monitor and evaluate approved AI products to ensure they meet security and risk management criteria. Roles and responsibilities govern the deployment and maintenance of AI systems, and human oversight ensures adherence to relevant laws and regulations. l. Security & Safety: AI systems maintain confidentiality, integrity, and availability through safeguards that prevent unauthorized access and use. Implementation of AI systems is reliable and safe, and minimizes risks to individuals, society, and the environment.

Prohibited Use of AI systems
a. Unauthorized Access: Do not use AI tools to access data or systems you are not authorized to use.

Examples of systems that might be deemed unauthorized are AI systems that:
i. utilize facial recognition,
ii. make automated decisions without human oversight,
iii. attempt to make emotional recognition,
iv. provide social services decision-making,
v. create hyper-realistic images, videos or audio that are indistinguishable from reality, or
vi. perform automated image alteration without disclosure. b. Unlawful Activities: AI tools must not be used for any illegal, harmful, or malicious activities.

This includes activities that perpetuate unlawful bias, automate unlawful discrimination, and produce other harmful outcomes.
c. Employment Decisions: Do not use AI to make consequential decisions regarding hiring, benefits, discipline, or other sensitive matters in which bias could play a role, without additional verification and human oversight. Information gathered from AI, including but not limited to insight on an employee’s work performance and behavior, shall not be used in any disciplinary decisions without additional verification and human oversight. d. Sensitive Data: Do not enter internal, sensitive, or restricted data into any AI tool or service (e.g.

PII, PHI, HIPAA, IRS, CJIS). No AI tool currently meets the City’s security, privacy, and compliance standards for handling anything besides public data. However, in the event internal, sensitive, or restricted data may be utilized by an AI system, notice will be provided to all affected individuals within a reasonable time and manner. e. Automated decisions: Do not use AI Tools to make fully automated decisions that do not require any meaningful human oversight but substantially impact individuals. AI should not be utilized as

10.7 City of Santa Cruz
Administrative Procedure Order
Section I, #82.1 - 82.11
a sole means to prepare individualized personnel documents, including but not limited to, disciplinary documents and performance evaluations.
f. Social scoring: Do not use AI tools to track and classify individuals based on their behaviors, socioeconomic status, or personal characteristics.
g. Behavioral manipulation: AI tools must not be used as a cognitive manipulation tool of people or specific vulnerable groups.

Roles and Responsibilities
The Information Technology (IT) Director shall:
a. Designate an IT Manager to actively monitor and ensure AI systems are used in compliance with this policy as well as I-82.1 Use of City of Santa Cruz’s Electronic Systems and Tools. This will ensure AI systems are aligned with organizational policies and standards. b. Authorize an IT Manager to conduct regular inspections of AI system usage within departments. If any department or its partners are found to be using AI systems inappropriately or outside policy guidelines, the IT Manager will have the authority to direct departments to modify or discontinue the use of such systems.
c. Communicate policy updates to all City departments whenever changes are made to this policy or the overarching City of Santa Cruz Technology Use Policies. This will help maintain consistency in policy adherence across all departments and ensure timely implementation of new directives.

The IT Manager shall:
a. Supervise the enterprise security infrastructure, ensuring that the proper mechanisms for monitoring and compliance with AI-related policies are in place. This includes continuous review of security controls and policy enforcement measures.
b. Collaborate with City departments to conduct an AI Risk Review. This review will evaluate the risks associated with the introduction, integration, and usage of AI systems. The objective is to identify potential vulnerabilities, data privacy issues, and ethical risks before adopting any AI system.
c. Provide guidance on AI-related security practices and offer training, where needed, to ensure departments understand the cybersecurity risks associated with AI tools and their proper usage.

The IT Department shall:
a. Maintain and publish a list of approved AI tools on the IT intranet site. This list will be reviewed and updated regularly to ensure departments have access to the latest approved tools. b. Facilitate AI tool requests from City departments. If a department wishes to use an AI tool not on the approved list, they must contact the IT Department via [email protected]. The IT Department will review the tool for security, compliance, and functionality before approving its use.
c. Update and maintain guidelines for AI tool usage and ensure that departments have clear documentation and processes in place to comply with the city’s AI governance framework. d. Training: Develop and provide training resources to the Human Resources department to be included in the new employee orientation training.

City Departments shall:
a. Adhere to this AI policy and any future updates, as well as I-82.1 Use of City of Santa Cruz’s Electronic Systems and Tools. Departments must annually check for compliance with these documents to ensure continuous alignment with updated policies and technological changes. b. Seek approval from the IT Department prior to implementing any unapproved AI system. This ensures that all AI systems are vetted for security, ethical implications, and compliance with city

10.8 City of Santa Cruz
Administrative Procedure Order
Section I, #82.1 - 82.11
policies before they are deployed.
c. Use an official City of Santa Cruz email address when registering or creating accounts with AI service providers to maintain security and accountability. This will also facilitate easier monitoring and traceability in case of any incidents related to AI usage. d. Report AI-related concerns or potential issues immediately to the IT Department. This includes any suspicious activity, security breaches, or ethical concerns stemming from the use of AI tools, ensuring timely mitigation and resolution.

NO RIGHT OF PRIVACY
See I-82.1 Use of City of Santa Cruz’s Technology Resources and Tools.

VIOLATIONS OF POLICY
See I-82.1 Use of City of Santa Cruz’s Technology Resources

10.9 City Council

AGENDA REPORT
DATE: 03/26/2026
AGENDA OF: 04/14/2026
DEPARTMENT: Finance
SUBJECT: Liability Claims Filed Against the City of Santa Cruz (FN) RECOMMENDATION: Motion to reject the liability claims of 1) State Farm Mutual Automobile Ins. Co., 2) Corbin James Szabo, and 3) Marco A. Martinez Diaz, based on staff recommendation.

BACKGROUND: N/A
DISCUSSION: Claims to be rejected:

1. Claimant: State Farm Mutual Automobile Ins. Co.

Date of occurrence: 1/7/2026
Date of claim: 2/27/2026
Amount of claim: $2,590.92
Claimant seeks reimbursement for damage to their insured’s vehicle allegedly caused by a County of Santa Cruz vehicle.

Self-Represented

2. Claimant: Corbin James Szabo
Date of occurrence: 11/29/2025
Date of claim: 3/16/2026
Amount of claim: Unspecified
Claimant seeks damages allegedly resulting from police action.

Self-Represented

3. Claimant: Marco A. Martinez Diaz
Date of occurrence: 9/13/2025
Date of claim: 3/12/2026
Amount of claim: Unspecified

11.1 Claimant alleges personal injury caused by an individual who is not a City of Santa Cruz employee.

Represented by Legal Counsel
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: N/A HEALTH IN ALL POLICIES (HiAP): N/A
FISCAL IMPACT:

1. The recommendation in this report impacts the General Fund: No

2. This recommendation requires a budget adjustment: No

3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: No fiscal impact.

Prepared By:

Ross Brandon
Risk & Safety Manager
Submitted By:

Elizabeth Cabell
Finance Director
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

None.

11.2 City Council

AGENDA REPORT
DATE: 03/19/2026
AGENDA OF: 04/14/2026
DEPARTMENT: Finance
SUBJECT: Workforce Housing Affordability Act of 2025 Financial Oversight Committee (FN)
Location: Citywide
RECOMMENDATION: Motion to appoint Finance Director Elizabeth Cabell, Carrie Birkhofer, CEO of Bay Federal Credit Union, and Elaine Johnson, NAACP, Housing Santa Cruz County Executive Director, to serve on the Financial Oversight Committee.

BACKGROUND: At the November 4, 2025 election, a majority of voters in the City of Santa Cruz approved Measure C, The Workforce Housing Affordability Act of 2025 (Act) amending the municipal code to add the collection of a parcel tax and a transfer tax to fund affordable housing for local workers, seniors, veterans, and persons with disabilities, and to reduce/prevent homelessness.

DISCUSSION: Per Measure C, the City will establish a three-member Financial Oversight Committee which shall be comprised of:
 The Director of Finance
 The Chief Executive Officer of a local bank, credit union or other local financial institution appointed by City Council
 A public member selected by the Finance Director and CEO Once the committee is established, they will ensure that expenditures of the tax proceeds of the Act are in accordance with the terms of the Act. They will file an annual report with City Council that shows the amount of tax collected and expended and the status of any projects funded with the tax proceeds.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: The proposed Council action is not a “project” under CEQA because it does not have the potential to cause a physical change in the environment directly or indirectly. (Pub. Resources Code, § 21065.)
HEALTH IN ALL POLICIES (HiAP): HiAP is a collaborative framework designed to improve population health by integrating health considerations into decision-making processes across sectors and policy areas. HiAP is built on three core pillars: equity, public health, and

12.1 sustainability. Its primary goal is to ensure that policymakers fully consider the health, equity, and sustainability impacts of various policy options during development. The proposed action aligns with HiAP principles by supporting investment in a range of affordable housing initiatives serving our City’s lower income and vulnerable populations, providing them with higher levels of self-sufficiency; increased social, economic, and occupational mobility; connection to others; and promoting public health and equity.

FISCAL IMPACT:

1. The recommendation in this report impacts the General Fund: No

2. This recommendation requires a budget adjustment: No

3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: None.

Prepared and Submitted By:

Elizabeth Cabell
Finance Director
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

None.

12.2 City Council

AGENDA REPORT
DATE: 03/26/2026
AGENDA OF: 04/1/2026
DEPARTMENT: Human Resources
SUBJECT: Amending the City’s Personnel Rules and Regulations (HR) LOCATION: Citywide
RECOMMENDATION: Motion to adopt a resolution amending City Personnel Rule 5.6:

Class of Appointments to Modify the Definition of Limited-Term Appointments.

BACKGROUND: One-time projects, such as capital improvement projects and major technology system implementation often require additional staff on limited term basis. For example, project NATE began in Fiscal Year 2025 with the goal to replace the City’s twentyyear enterprise resource system which supports both the personnel and financial processes for the City. To support the implementation of this project, the City allocated limited-term positions to support the one-time project. The City’s Personnel Rules Section 5.6: Class of Appointments currently defines Limited Term as:
“Limited Term: appointment to an authorized position budgeted for a period of thirtynine (39) weeks or more, but less than fifty-two (52) weeks. Employees appointed on this basis shall be included in the classified service of other City and shall receive benefits in accordance with their appropriate Memorandum of Understanding.” The NATE project, including initial development and post-go live implementation support, requires a longer term than currently allowed by the City’s Personnel Rules. As a general standard, two-years is the typical limited-term time frame as that encourages candidates to apply to limited-term opportunities.

DISCUSSION: To ensure continued pre-go-live and post-go live of the new ERP system and the ability to support future one-time projects while maintaining operations, City Human Resources proposes to change amend Personnel Rule 5.6 as follows:

5.6: Class of Appointments
Employment status in the City shall be divided into the following categories:

1. Regular

1. Full-time: appointment to an authorized position budgeted on a full-time, 40 hours-a-week basis (or a full-time schedule equivalent). Employees

13.1 appointed on this basis shall be included in the classified service of City employment and shall receive all rights and benefits outlined in the personnel policy documents and appropriate memoranda of understanding.

2. Part-time: appointment to an authorized position budgeted and regularly scheduled for 20 hours or more per week (or a half-time or more schedule equivalent), but for less than 40 hours per week (or a full-time schedule equivalent). Employees appointed on this basis shall be included in the classified service of the City and shall receive benefits in accordance with their appropriate Memorandum of Understanding.

3. Limited Term: appointment to an authorized position budgeted for a period of thirty-nine (39) weeks or more, but less than one hundred and four (104) weeks. In limited circumstances, extensions beyond the initial duration may be approved, not to exceed a total of five (5) years, subject to administrative review and approval and the annual budget adoption by the City Council. Employees appointed on this basis shall be included in the classified service of other the City and shall receive benefits in accordance with their appropriate Memorandum of Understanding.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: Not applicable.

HEALTH IN ALL POLICIES (HiAP): Amending Personnel Rule 5.6 to extend the duration of limited-term appointments supports the HiAP pillar of equity and the City’s ability to maintain adequate staffing for critical projects and service delivery. The ability to hire limited-term employees during periods of high project demand helps reduce workload strain among regular full-time and part-time staff, promoting employee well-being and organizational sustainability.

Stable and appropriately structured staffing contributes to continuity of public services that impact community health, safety, and quality of life. By enabling the City to recruit and retain qualified employees for longer-term projects, this amendment supports a resilient workforce and advances the City’s goal of a thriving organization.

FISCAL IMPACT:

1. The recommendation in this report impacts the General Fund: No

2. This recommendation requires a budget adjustment: No

3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: No fiscal impact at this time. Future fiscal impacts would be provided as Department Personnel Listings which are modified at mid-year and annual budget cycles.

Prepared and Submitted By:

Sara De Leon
HR Director
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. RESOLUTION.DOC

13.2 RESOLUTION NO. NS-XX,XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CRUZ AMENDING THE CITY OF SANTA CRUZ PERSONNEL RULES AND REGULATIONS, RULE 5.6:

CLASS OF APPOINTMENTS
WHEREAS, the City of Santa Cruz maintains Personnel Rules to establish consistent, equitable, and legally compliant employment practices; and WHEREAS, Personnel Rule 5.6 defines the classifications of employment appointments within the City, including Regular Full-Time, Regular Part-Time, and Limited-Term appointments; and
WHEREAS, the current definition of Limited-Term appointments limits such appointments to a duration of thirty-nine (39) weeks or more, but less than fifty-two (52) weeks; and
WHEREAS, the City undertakes one-time and multi-year projects, including but not limited to capital improvement projects and major system implementations such as the City’s enterprise resource planning system (ERP), known as Project NATE, which require staffing support beyond fifty-two (52) weeks; and
WHEREAS, extending the allowable duration of Limited-Term appointments to up to one hundred and four (104) weeks (two years) aligns with industry standards, supports effective recruitment for limited-duration roles, and enables continuity of operations for critical projects; and
WHEREAS, employees appointed to Limited-Term positions will continue to be included in the classified service and receive benefits in accordance with applicable Memoranda of Understanding; and
WHEREAS, any changes to terms and conditions of employment that are within the scope of representation will be implemented consistent with the City’s obligations under the MeyersMilias-Brown Act (MMBA); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Cruz as follows:

1. Personnel Rule 5.6 (Class of Appointments) is hereby amended to revise the definition of Limited-Term appointments as follows:

Limited Term: appointment to an authorized position for a period of thirtynine (39) weeks or more, but less than one hundred and four (104) weeks. In limited circumstances, extensions beyond the initial duration may be approved,

13.3 RESOLUTION NO. NS-XX,XXX
2 not to exceed a total of five (5) years, subject to administrative review and approval and the annual budget adoption by the City Council.

Employees appointed on this basis shall be included in the classified service of the City and shall receive benefits in accordance with their appropriate Memorandum of Understanding.

2. All other provisions of Personnel Rule 5.6 shall remain unchanged and in full force and effect.

3. This amendment shall become effective upon adoption of this resolution.

4. Any implementation of this change that impacts represented employees shall not occur until the City has fulfilled its meet and confer obligations, if any, in accordance with the MMBA.

PASSED AND ADOPTED this 14th day of April, 2026 by the following vote:

AYES:

NOES:

ABSENT:

DISQUALIFIED:

APPROVED: ______________________________
Fred Keeley, Mayor
ATTEST: _________________________________
Bonnie Bush, City Clerk Administrator

13.4 City Council

AGENDA REPORT
DATE: 03/26/2026
AGENDA OF: 04/14/2026
DEPARTMENT: Public Works
SUBJECT: 212 Locust Street/117 Union Street Roofing Restoration Project – Notice of Completion (PW)
LOCATION: District 4
RECOMMENDATION: Motion to accept the work of Weather Proofing Technologies (WTI) DBA Tremco (Beachwood, OH) as completed per plans and specifications, authorizing the filing of a Notice of Completion for the Locust/Union Roofing Restoration Project (c701907) and authorizing the Public Works Director to sign the Notice of Completion as the Owner’s Authorized Agent.

BACKGROUND: In 2008, the City of Santa Cruz (City) purchased the building located at 212 Locust Street/117 Union Street. The building is occupied by the Water Department and Library Headquarters. The City has made significant building improvements including upgrades to obtain LEED accreditation, which included installation of a photovoltaic system and specialized roofing materials on the flat roof to control heat. During the last 17 years, Public Works Facilities staff have patched the roof in many locations to deter leaks. A roof inspection conducted in July 2025 identified significant repairs needed.

Costs related to the repairs and maintenance for the building are split between the Library (60%) and the Water Department (40%) based on the square footage occupied. On September 4, 2025, the Library Joint Powers Authority Board approved a budget adjustment in the amount of $158,400 to fund the Library’s portion of the base-bid cost of the restoration work. Additional funds for their portion of any contingency work were available in the Library’s existing FY 2026 budget.

At its September 11, 2025 meeting, City Council approved the following: the issuance of a purchase order for $289,547 under the existing agreement with Waterproofing Technologies Inc, an exemption from local employment requirements in Santa Cruz Municipal Code 3.10, Local Hiring – Public Works Contractors, and the CEQA recommendation. Resolution No. NS-30,559 was adopted to amend the FY 2026 budget in the amount of $116,000 from the Water Enterprise Fund 711 for Capital Investment Program (CIP) Facility and Infrastructure Improvements project (c701907).

14.1 DISCUSSION: All services required under the contract have been completed, inspected by City Public Works Facilities Supervisor, and the WTI-DBA-Tremco Roofing field inspector. The roof restoration was found to be in accordance with the approved plans and specifications.

Although the exemption was granted, the contractor made a good-faith effort to meet the requirements of the City’s Local Hire Ordinance and to employ apprentices on the project including advertising at Laborers Local 270 and Operating Engineers unions.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: This project was found to be exempt from CEQA under California Code of Regulations (CCR) Section 15301 – Class 1 categorical exemption because Council approved this project for the restoration or rehabilitation of a deteriorated structure to meet current health and safety (14 CCR § 15301(d)). This project restored the deteriorated roof of a public office building. Furthermore, none of the applicable exclusion to the use of a categorical exemption under CCR 15300.2 – Exemptions, applied to this work.

HEALTH IN ALL POLICIES (HiAP): This project aligned with the Sustainability pillar of the City’s HiAP initiative by restoring a degraded roof with durable and long-lasting materials that will provide insulation and energy efficiency.

FISCAL IMPACT:

1. The recommendation in this report impacts the General Fund: No

2. This recommendation requires a budget adjustment: No

3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: The final cost of all work under this contract was $263,224. The project was funded through the Water Department’s FY 2026 Facility & Infrastructure Improvements project (c701907), and Library Department capital outlay. There is no impact to the General Fund.

Prepared By:

Jenna Wilson
Management Analyst
Daniel Himan
Facilities Maintenance
Supervisor
Submitted By:

Nathan Nguyen, P.E.

Director of Public Works
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. NOTICE OF COMPLETION.DOCX

14.2 Notice of Completion (Revised Oct 2021)
(Space above for Recorder’s use only)
This instrument is being recorded for the benefit of the City of Santa Cruz.

No recording fee is required pursuant to Government Code § 27383.

NOTICE OF COMPLETION
(CA Civil Code Sections 8102 and 9204)
NOTICE IS HEREBY GIVEN THAT:

The undersigned is an authorized representative of the owner of the interest or estate stated below.

1. The Owner’s Name and Address. The Project owner is the City of Santa Cruz, a municipal corporation (the “City”). The City’s mailing address is 809 Center Street, Santa Cruz, California 95060. The City of Santa Cruz has the following interest in the subject Property described below: City Property

2. Project Title and Number. The full name of the work of improvement/public works project (the “Project”) which is the subject of this Notice of Completion is: 212 Locust/117 Union St Roof Project

3. Nature of Work Performed on the Property or Materials Furnished for the City. The Roof Restoration Project consisted of work described as: remove debris, pressure wash roof surface, repair blisters, coat with Tremco SI 100, apply granules on walking paths, apply Alpha guard MTS to the patio roof sections, install 80 linear feet of yellow, molded, grated walkways to the patio area.

4. The general site address (the “Property”) of the public improvement is located at: 212 Locust/117 Union St, Santa Cruz, CA 95060.

5. Name and Address of Contractor. The Contractor on the Project is: Weatherproofing Technologies,Inc 3735 Green Rd Beachwood, Ohio, 44122

6. Construction Lender. The name and address of the construction lender, if any, is: N/A.

7. Date of Completion. The Project on the Property was completed on: January 23, 2026

8. The filing of this Notice of Completion was authorized by the Santa Cruz City Council Minute Order on Tuesday, April 14, 2026
DATE: ___________________
Nathan Nguyen
Director of Public Works, City of Santa Cruz
RECORDED AT THE REQUEST OF:

City of Santa Cruz, Public Works
Attn: Daniel Himan
WHEN RECORDED MAIL TO:

City Clerk’s Department
809 Center Street, Room 9
Santa Cruz, CA 95060

14.3 Notice of Completion (Revised Oct 2021)

VERIFICATION FOR THE CITY OF SANTA CRUZ
I have read the foregoing Notice of Completion and know the contents thereof, and I certify that the same is true of my own knowledge, except as to those matters which are therein stated upon my information or belief, and as to those matters I believe it to be true. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on ____________________at Santa Cruz, CA
Name of Signee.

Director of Public Works, City of Santa Cruz

14.4 Notice of Completion (Revised Oct 2021)

PROOF OF SERVICE DECLARATION
(California Civil Code § 8118)
I, Dan Himan, declare that I served copies of the above NOTICE OF COMPLETION on the interested parties, in the manner and at the date and place set forth below (Check One):

Direct Contractor: Weatherproofing Technologies, Inc
3735 Green Road, Beachwood, OH 44122
☒ REGISTERED, CERTIFIED, OR EXPRESS MAIL: by placing the Notice in a sealed envelope with postage fully prepaid and depositing the envelope in the United States mail by registered, certified, or express mail. Documentation of such service is attached herein. ☐ OVERNIGHT DELIVERY: by causing the Notice to be picked up for overnight delivery by an express service carrier.

Documentation of such service is attached herein.
☐ PERSONAL DELIVERY: by causing the Notice to be personally delivered to each of the addresses above stated on the date below. ☐ CODE OF CIV. PROC. § 415.20: by leaving the Notice and mailing a copy of the Notice in the manner provided under California Code of Civil Procedure § 415.20 for service of a summons and complaint in a civil action.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on April 14, 2026, at Santa Cruz, California.

Dan Himan

14.5 City Council

AGENDA REPORT
DATE: 03/26/2026
AGENDA OF: 04/14/2026
DEPARTMENT: Public Works
SUBJECT: Award Contract for Outside Repair Services to City Assets (TEC Equipment) – Budget Adjustment (PW)
LOCATION: Citywide
RECOMMENDATION: Motion to:
1) Authorize a contract with TEC Equipment, Inc. (Los Angeles, CA) in the amount of $195,000 for outside repairs to City fleet assets; and
2) Adopt a resolution to amend the FY 2026 budget to appropriate funds in the amount of $100,000 for outside repairs to City fleet assets.

BACKGROUND: In FY 2026, the mechanical maintenance budget had an original appropriation of $990,000 for outside repair services. Currently there are 15 different vendors that City of Santa Cruz (City) Fleet Services utilizes from that budget. From that list, a purchase order was awarded to TEC Equipment for $95,000 to pay for parts, service and maintenance of the City’s Mack trucks and components. The City has been using TEC Equipment, Inc for over four years as the closest and only Sourcewell cooperative dealer in Northern California for genuine Mack truck components and service.

Repair costs for both domestically and foreign-made parts have continued to rise annually.

Within FY 2026 there has been a continued need for Mack garbage truck repairs and Mack parts as the City fleet assets age and wear down with continual use. All City Mack garbage trucks must be sent out for repairs to chassis, engines, transmissions, suspensions, bodies and hydraulic components. As an example of costs, a recent suspension repair cost $14,000 and a current engine repair is being estimated at $28,000 but may exceed $80,000 if the engine must be replaced completely. For Mack trucks that cannot be driven to the TEC repair garage in Oakland, a round-trip tow is $2,600.

DISCUSSION: The bulk of the City’s Mack trucks are used by the Sanitation Division which operates six days per week, year-round. The Fleet Maintenance division works closely with Sanitation and all other divisions that drive Mack trucks to maintain their fleet so that there is no disruption to essential services. Unanticipated breakdowns and component failures occur on all City fleet assets and are repaired internally when feasible. TEC Equipment is an authorized

15.1 dealer of equipment, products and services of Mack Trucks, Inc. (Greensboro, NC) of which the City has entered into a cooperative purchasing agreement.

Section 3.08.170 of the Municipal Code allows the City to buy from cooperative purchasing agreements when it is in the best interest of the City to do so. The City currently possesses a Cooperative Purchasing Agreement with Mack Trucks, Inc. via Sourcewell contract #032824- MAK. That contract provides goods and services to Mack trucks, medium and heavy duty. The contract expiration date is July 9, 2028. The pricing for this contract is provided from 17.58% to

39.36% off list price as a Sourcewell participating agency.

Approval of the appropriation of funds would allow for a change order to be processed and ensure the necessary repairs to City Mack trucks for the remainder of the FY 2026 budget.

Additionally, it would ensure that there are sufficient funds for outside repair services for all City fleet vehicles and equipment.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: This is not a project under CEQA.

HEALTH IN ALL POLICIES (HiAP): This project promotes Health in All Policies through promoting healthy environments and a safe and just community. Approval of this change order allows essential City services to continue providing services to all citizens in an efficient and timely manner with fully functional fleet vehicles and machinery.

FISCAL IMPACT:

1. The recommendation in this report impacts the General Fund: No

2. This recommendation requires a budget adjustment: Yes

3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: The Mechanical Maintenance Fund 811 is an internal services fund where actual repair expenditures are charged out to activities in various funds, based on usage.

Prepared By:

Jenna Wilson
Management Analyst
Submitted By:

Nathan Nguyen, P.E.

Director of Public Works
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. BUDGET ADJUSTMENT.PDF

15.2 City of Santa Cruz

BUDGET ADJUSTMENT REQUEST
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NET: $

REQUESTED BY DEPARTMENT HEAD

APPROVAL

BUDGET/ACCOUNTING
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FINANCE DIRECTOR

APPROVAL

CITYMANAGER

APPROVAL
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352-(&7
352-(&7
$02817
$02817
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TOTAL EXPENDITURE

TOTALREVENUE
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2026
03/12/2026
Budget adjustment to appropriate funds for outside repairs to specialized Citywide fleet assets for the remainder of FY26. 811-40-61-7831-44851 Equipment - operations charges (fleet) 100,000 100,000
811-40-61-7831-52242 Repair services - outside 100,000
100,000
0 Jenna
Wilson
Digitally signed
by Jenna Wilson
Date: 2026.03.12
08:49:32 -07'00'
Nathan N.

Nguyen
Digitally signed by
Nathan N. Nguyen
Date: 2026.03.26
12:31:48 -07'00'
Digitally signed
by Emily Burton
Date: 2026.03.27
'10:52:28 -07'00
Elizabet
h Cabell
Digitally signed by
Elizabeth Cabell
Date: 2026.03.27
14:59:12 -07'00' 15.3
City Council

AGENDA REPORT
DATE: 03/26/2026
AGENDA OF: 04/14/2026
DEPARTMENT: Public Works
SUBJECT: Contract for Wastewater Treatment Facility Purchase of Vapex Odor Control Units (PW)
LOCATION: Citywide
RECOMMENDATION: Motion to award the purchase of three Vapex Micro Odor Control Units from Govapex Guardian Ozone and Vapex Environmental, LLC (Cocoa, FL) in the amount of $461,587. The Public Works Director (or designee) is authorized to approve future Contract Amendments within the approved project budget.

BACKGROUND: The Wastewater Treatment Facility (WWTF) operates eight Vapex Odor Control units in compliance with Monterey Bay Unified Air Pollution Control District (MBUAPCD) regulations. The Vapex units inject ionized components into the foul air recovery systems of both primary and secondary treatment areas to capture and neutralize odors produced in the treatment system. This purchase replaces three Vapex units at the end of their service life.

DISCUSSION: The two Vapex units that serve the Secondary Treatment Area were purchased in 2015 and are no longer serviceable. This replacement contract includes the purchase of two Milli units, extended mechanical warranties, a certified technician for on-site installation, spare parts kits for each unit, freight, and applicable taxes.

Vapex Environmental LLC is the inventor and patent holder of the ion-producing odor control units. There is no competitor or alternative source for the required supply. Section 3.08.150 of the Purchasing Ordinance allows the Purchasing Manager to award a contract without competition when there is only one source for the required item or service. The Purchasing Manager concurs that Govapex is the only company able to provide Vapex Milli Odor Control Units.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: This purchase is not a “project” under CEQA. (See Public Resources Code § 21065; 14 CCR 15378(b) (“Project does not include . . . (2) Continuing administrative or maintenance activities[.]”)
HEALTH IN ALL POLICIES (HiAP): The project aligns with the City of Santa Cruz’s HiAP goals by promoting the conditions of Health and Wellness, and Healthy Environments. The

16.1 WWTF treatment of community wastewater and discharge through the open ocean outfall in compliance with State Water Board regulations protects public health, economic health, and environmental health.

FISCAL IMPACT:

1. The recommendation in this report impacts the General Fund: No

2. This recommendation requires a budget adjustment: No

3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: There are adequate funds in the Wastewater Fund Capital Investment Program (CIP) WWTF Equipment Replacement project (m409659) budget for this purchase. The Santa Cruz County Sanitation District will pay 8/17 of the cost for the replacement units. There is no impact on the General Fund.

Prepared By:

Anne Hogan, P.E.

Wastewater System Manager
Submitted By:

Nathan Nguyen, P.E.

Director of Public Works
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. QUOTE.PDF

2. SOLE SOURCE MEMO.DOCX

16.2 FIRM PROPOSAL
Secondaries #1; Secondaries #2
City of Santa Cruz WWTF
PRESENTED TO:

March 3, 2026
2971-B Oxbow Circle
Cocoa, FL 32926
(407) 977-7250
www.GOVAPEX.com

16.3 1. DESIGN BASIS
Odor

2. EQUIPMENT SUPPLIED
- 2 MILLI
- 10 HV Nozzle - Flexible
- 1000 ft Oxidant Tubing
- 1000 ft Water Tubing
- 4 IOM Manuals
- 2 Installation Kit - MILLI - HV Nozzles
- 2 Spare Parts Kit - MILLI
- 8 EWAS - 2nd & multiple units
- 2 Pedestal
-1 Install

3. SERVICES
GOVAPEX™ will furnish the following services:
- One (1) GOVAPEX™ certified technician for two (2) days during one (1) trip to assist in:
* Installation inspection
* Start-up supervision
* Operator training
- 2 GOVAPEX™ certified technican semiannual visits commencing 6 months from startup

4. PATENTS
The Equipment and/or Process quoted herein may operate under one or more U.S. patents. The Purchase Price includes a one-time royalty payment (if any), which provides the Buyer with immunity to operate the Equipment specified in the Quotation under any applicable patents.

5. PURCHASE PRICE
List Price $ 534,777 USD
Customer Loyalty Discount $ 106,470 USD
All of the above listed for…………………………………………………………………………………..$ 428,306 USD Sales Tax (9.75%) - On Units Only $ 33,281 USD
Final Purchase Price $ 461,587 USD
Each 2 units
MILLI Each $ 170,673.00 $ 341,346.00
INSTALL $ 11,500.00 $ 23,000.00
EWAS - WARRANTY & SVC $ 31,980.00 $ 63,960.00
Subtotal $ 428,306.00
Sales Tax (9.75%) - On Units Only $ 33,281.00
Total with Sales Tax $ 461,587.00

5.1.VALIDITY
Proposal: This proposal is valid for 60 days from proposal date. All prices are guaranteed for one year from date of GOVAPEX™ acceptance of a Purchase Order. This proposal does not include applicable Application:

Price Breakdown
2971-B Oxbow Circle, Cocoa, FL 32926
(407) 977-7250 Page 2 of 8

16.4 sales and use taxes which will be applied to the final invoice. Please provide tax exemption certificates(s) if applicable.

Acceptance: To accept this proposal send a Purchase Order to GOVAPEX™ Corporate Headquarters - OR - complete the acceptance information below. All Purchase Orders shall include:
a. Purchase Price quoted in this document
b. Ship to address, contact name and phone number
c. Bill to address, contact name, phone number and fax number d. Requested delivery date
e. Tax exemption information if applicable

5.2.PAYMENT TERMS
- 25% upon Submittal Submission or receipt of Submittal Waiver - Net 30 days - 70% upon delivery - Net 30 days
- 5% Net thirty (30) days after equipment startup and training FOB jobsite. Sales and or Use tax is not included in this proposal. If applicable, provide tax exemption information. Applicable tax is invoiced with purchase on date of shipment if tax exemption information is not received.

Orders: Orders are subject to credit evaluation and acceptance. All orders are subject to GOVAPEX™ terms and conditions stated in this document.

Production: GOVAPEX™ requires 4 to 6 weeks from the receipt of approved submittals or waiver of submittals for shipment.

Late Payment Penalty: Invoices not paid 31 days after the invoice date are subject to a Service Charge of 1-½% per month on the unpaid balance.

Cancellation: Unless otherwise specified in writing by the parties, the Buyer may not cancel the order, except upon written notice and payment to Seller of an amount covering all costs incurred under the Order, all costs which arose out of the cancellation, and a cancellation fee of 30% of the Order Price.

Materials received and Goods manufactured in part or whole under the Order prior to the time of cancellation shall be retained by and shall be property of the seller. When calculating the cancellation related costs, payments made by the buyer to seller prior to cancellation shall be taken into account.

Title: Title to GOVAPEX™ Radical Odor Control Systems and supplied equipment (the Goods) shall remain vested in GOVAPEX™ and shall not pass to the buyer until the purchase price for the Goods has been paid in full and received by GOVAPEX™ Environmental Technologies, LLC.

Start-Up: Start-up services include equipment start-up, warranty certification and onsite equipment operation and maintenance training. Trip fees may apply for additional training visits, multi-phase start-up or non-standard installations. Prior to scheduling the GOVAPEX™ technician, the Customer shall verify that the site is prepared for start-up by completing the start-up form submitted at the time of Invoicing. If the site is not prepared when the technician arrives and the start-up is rescheduled, the customer will be responsible for payment of additional trip fees for the technician at current GOVAPEX™ trip rates.

Important Notes: Regarding GOVAPEX™ Radical Odor Control system Wet Well installations. If the system is treating a wet well (or lift station) all access for cables, wires or sample tubing shall be 2971-B Oxbow Circle, Cocoa, FL 32926
(407) 977-7250 Page 3 of 8

16.5 sealed. All conduit connections into the well must be sealed. If a vent is required, a GOVAPEX™ supplied vent must be installed. GOVAPEX™ strongly recommends that all ferrous metal hardware within the well be epoxy coated to prevent premature corrosion. Pump and/or grinder cables coated in natural rubber will deteriorate. If there are pump and/or grinder cables located inside the wet well they must be of a material compatible to sulfuric acid >10% and ozone or the pump cables must be sleeved with a PVC cable sheath (not provided by GOVAPEX™ unless listed in the Equipment Supplied section of this document). Cables must be sleeved by the customer/contractor prior to equipment start-up. Contact GOVAPEX™ for additional information.

6. WARRANTY
GOVAPEX™ Equipment is warranted to be free from defective material and workmanship, under normal use and service and when installed, operated and maintained in accordance with installation, operation and maintenance instructions. This policy and maintenance instructions. This policy is as follows:
- GOVAPEX™ VL - 66 months from shipment or 60 months from start-up whichever occurs first Standard Warranty is 18 months from shipment or 12 months from start-up whichever occurs first 66/60 months above reflects 4 years of EWAS, plus the standard warranty with the system purchase To make claim under this Warranty, Buyer must notify GOVAPEX™ within ten (10) business days after the date of discovery of any nonconformity and make the affected Equipment immediately available for inspection by GOVAPEX™ or its service representative.

GOVAPEX™ Equipment may be deemed nonconforming only by an authorized GOVAPEX™ representative.

Returns will not be accepted unless GOVAPEX™ has authorized said return in writing. If the GOVAPEX™ inspection indicates non-conforming materials and/or workmanship, the Equipment will, at GOVAPEX™'s option, either be repaired or replaced without charge. Upon receipt of GOVAPEX™'s written consent, Equipment may be promptly returned to the GOVAPEX™ factory, F.O.B. However, under certain circumstances, GOVAPEX™ may decide, in its sole discretion, to repair or replace the Equipment at the Project site. Buyer hereby agrees to provide GOVAPEX™, its employees and/or representatives, free of charge, onsite access to the Project site and any necessary utilities and plant personnel needed by GOVAPEX™ for the purpose of repairing and/or replacing nonconforming Equipment per this Warranty.

The following will void this warranty:

1. Equipment is used for purposes other than those for which it was designed;

2. Equipment is not used in accordance with generally approved practices;

3. Disasters, whether natural or manmade, such as fire, flood, wind, earthquake, cave-in, lightning, war, brownout or vandalism, etc.;

4. Unauthorized alterations to or modifications of the Equipment not approved by GOVAPEX™ in writing;

5. Abuse, neglect or misuse of Equipment, including but without limitation, operation of Equipment after a defect is discovered;

6. Operation of Equipment by persons not properly trained for that purpose; Limited Mechanical Warranty Policy
2971-B Oxbow Circle, Cocoa, FL 32926
(407) 977-7250 Page 4 of 8

16.6 7. Failure to operate the equipment in accordance with GOVAPEX™'s specifications, O&M manuals or other written guidelines, and/or

8. Failure to perform regular cleaning, inspection, adjustment and/or preventative maintenance.

Notes:

A. GOVAPEX™ is not liable for any corrective work or expenditure that has not been authorized by GOVAPEX™ in writing prior to the commencement of such work and prior to committing to such expenditures.

B. Inspection service calls, requested by Buyer, where no evidence of nonconforming materials and/or workmanship is found, will be invoiced to the Buyer at GOVAPEX™'s current per diem plus all travel and living expenses.

C. Onsite labor and freight are not covered by this Warranty.

D. During the Warranty period, all mechanical, electrical and electro-mechanical parts are warranted provided monthly maintenance is performed and documented and is in conformance with all terms and conditions stated in the warranty section.

E. Following a Warranty claim, verification of proper operations and maintenance is required.

F. Physical damage due to external forces and/or accident is not covered by this Warranty including, but not limited to, lightning strikes, brownout damage, electrical surging, flooding, fire, freezing, etc.

G. The effects of corrosion and unforeseeable environmental characteristics are excluded from this Warranty.

H. Actions by 3rd parties in causing nonconformity of the Equipment are not covered under this Warranty.

Any modification of this Warranty must be in writing and signed by an authorized representative of GOVAPEX. An adjustment made per this Warranty does not void the Warranty, nor does it imply an GOVAPEX™ SHALL HAVE NO OBLIGATION OR LIABILITY, WHETHER ARISING IN CONTRACT (INCLUDING

WARRANTY), TORT (INCLUDING ACTIVE, PASSIVE, OR IMPUTED NEGLIGENCE AND STRICT LIABILITY), OR

OTHERWISE, FOR DAMAGE TO THE EQUIPMENT, PROPERTY DAMAGE, LOSS OF USE, REVENUE OR PROFIT,

COST OF CAPITAL, COST OF SUBSTITUTE EQUIPMENT, ADDITIONAL COSTS INCURRED BY BUYER (FOR

CORRECTION OR OTHERWISE) OR ANY OTHER INCIDENTAL, SPECIAL, INDIRECT, OR CONSEQUENTIAL

DAMAGES, WHETHER RESULTING FROM NONDELIVERY OR FROM THE USE, MISUSE OR INABILITY TO USE THE EQUIPMENT.

This exclusion applies even if the Warranty fails of its essential purpose and regardless of whether such damages are sought for breach of warranty, breach of contract, negligence or strict liability in tort or under any other legal theory.

THE LIMITED WARRANTY IS EXCLUSIVE AND IN LIEU OF ALL OTHER GUARANTEES AND WARRANTIES OF ANY KIND WHATSOEVER, WRITTEN, ORAL OR IMPLIED; ALL OTHER WARRANTIES INCLUDING WITHOUT

LIMITATION ANY WARRANTY OF MERCHANTABILITY AND/OR FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.
2971-B Oxbow Circle, Cocoa, FL 32926
(407) 977-7250 Page 5 of 8

16.7 7. ACCEPTANCE & PURCHASE ORDER INFORMATION
[ ] No
[ ] Yes - Please complete below - Send copy of Purchase Order PO Number: _____________________________
PO Amount: _____________________________
Is this purchase sales tax exempt?
[ ] No - Taxes apply
[ ] Yes - Please send copy of sales tax exemption certificate with this submission Name:

Title:

Organization:

Signature:

Date:

Upon signature by Customer and submission to GOVAPEX™ Environmental Technologies, this Firm Proposal shall be considered as Accepted as an Order and shall become legally binding unless this Order is rejected by GOVAPEX™ Environmental Technologies for any of the following reasons: (1) the signatory below does not have the authority to bind Customer to this Order, (2) changes have been made to this document (other than completion of the purchase order information and the signature block), (3) the PO Amount does not match the Purchase Price, or (4) the requested purchase order information or signature is incomplete or does not match our records or the rest of this document.

Taxes are not included in the Purchase Price and will be added to the PO amount unless accompanied with a Sales
Tax Exemption Certificate
Is a Purchase Order (PO) required for the purchase or payment of the products on this Firm Proposal? (Customer to complete)
GOVAPEX. An adjustment made per this Warranty does not void the Warranty, nor does it imply an extension of the Warranty Period. Equipment repaired during the Warranty Period carries the un-expired portion of this original Warranty only. This Warranty is governed by the laws of the state of Florida. 2971-B Oxbow Circle, Cocoa, FL 32926
(407) 977-7250 Page 6 of 8

16.8 MEMORANDUM
DATE: March 10, 2026
TO: Elizabeth Millwee, Purchasing Manager
FROM: Anne Hogan, Wastewater System Manager; Armando Deloera, Wastewater Operations Manager SUBJECT: Replacement of three (3) secondary Vapex units.

The Wastewater Treatment Facility (WWTF) utilizes eight (8) Vapex units throughout the facility for odor control in compliance with Monterey Bay Air Board District regulations. The Vapex units inject ionized components into the foul air recovery systems for both primary and secondary treatment areas to capture and neutralize odors produced in the wastewater treatment system.

The Vapex 2015 model PLC-3500 units on the Secondary side are no longer serviceable. They will be replaced with Vapex Milli units. The Milli units include an increased number of nozzles which increases square foot coverage. The 2026 replacement cost which includes a customer loyalty discount is $170,673.00 each. This 2026 price is 18% more than the 2015 original purchase cost of $143,679.00. Our price analysis also compares 2026 installation and warranty costs to a 2023 unit replacement project.

The 2026 installation cost at $11,500.00 each is 11% more than the 2023 installation cost of $10,350.00.

The 2026 extended warranty cost at $31,980.00 each is the same as the 2023 extended warranty. Staff have determined based off this analysis that the pricing is reasonable. The total cost breakdown is:

Proposal Date 3/3/2026
Qty Unit Total
Milli Unit 2
$170,673.0
0 $341,346.0
0 Install 2 $11,500.00 $23,000.00
Warrant and
service 2 $31,980.00 $63,960.00
Tax on units only $33,281.24
Total
$461,587.2
4 GoVapex is the sole source vendor for Vapex units. Their technology is proprietary and specializes in advanced oxidation process systems for municipal and industrial applications. They focus on technologies such as ozone and hydroxyl radical systems, which are designed to enhance safety and efficiency in various sectors. Our MBARD (Monterey Bay Air Board District) permit requires us to operate these Vapex units
This purchase is for the two units, installation inspection, start-up, supervision and includes two semiannual visits from certified technicians from GoVapex. The extended warranty adds 4 years to the

16.9 standard warranty for a total warranty of 66 months from shipment or 60 months from start-up, whichever occurs first.

16.10 City Council

AGENDA REPORT
DATE: 03/26/2026
AGENDA OF: 04/14/2026
DEPARTMENT: Public Works
SUBJECT: Award Contract for Outside Repair Services to Citywide Assets (Kelley’s Services) – Budget Adjustment (PW)
LOCATION: Citywide
RECOMMENDATION: Motion to:
1) Authorize a contract with Kelley’s Service Inc. (Santa Cruz, CA) in the amount of $155,000 for City fleet vehicle and machinery parts purchases; and 2) Adopt a resolution to amend the FY 2026 budget to appropriate funds in the amount of $55,000 for outside repairs to City fleet assets.

BACKGROUND: In FY 2026, the mechanical maintenance budget had an original appropriation of $990,000 for outside repair services and parts for City of Santa Cruz’s (City) fleet vehicles and equipment. From that original appropriation, a purchase order was issued to Kelley’s Services for $99,999. The City has been using Kelley’s Service as a local vendor for vehicle parts for over 25 years. Kelley’s Service offers a wide range of original equipment manufacturer (OEM) or equivalent auto parts. They provide daily delivery of stock items to the City Corporation Yard, regardless of size, at no charge to the City.

DISCUSSION: Currently, Fleet Services is nearing the total amount appropriated to the purchase order for Kelley’s Services due to a variety of factors. Those factors include the annually increasing price of auto parts and increased shop productivity with the addition of an equipment service worker in the Fleet garage. The City’s Fleet Maintenance division oversees the maintenance and repair of the City’s fleet of over 500 vehicles and equipment. The Fleet Maintenance division works closely with all City departments to maintain the City fleet through routine scheduled maintenance and repairs as necessary.

Approval of the appropriation of funds to fund the contract with Kelley’s Service would ensure that the Fleet Maintenance division can continue to provide necessary services to City fleet vehicles and equipment in a timely and cost-effective manner through the remainder of FY 2026.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: This is not a project under CEQA.

17.1 HEALTH IN ALL POLICIES (HiAP): This project promotes Health in All Policies through promoting healthy environments and a safe and just community. Approval of this contract allows essential City services to continue providing services to all citizens in an efficient and timely manner with fully functional fleet vehicles and machinery.

FISCAL IMPACT:

1. The recommendation in this report impacts the General Fund: No

2. This recommendation requires a budget adjustment: Yes

Prepared By:

Jenna Wilson
Management Analyst
Submitted By:

Nathan Nguyen, P.E.

Director of Public Works
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. BUDGET ADJUSTMENT.PDF

17.2 City of Santa Cruz

BUDGET ADJUSTMENT REQUEST
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ACCOUNT 352-(&71$0(
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25EXPENDITURE ACCOUNT TITLE
NET: $

REQUESTED BY DEPARTMENT HEAD

APPROVAL

BUDGET/ACCOUNTING
5(9,(:('

FINANCE DIRECTOR

APPROVAL

CITYMANAGER

APPROVAL
5HVR

352-(&7
352-(&7
$02817
$02817
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TOTAL EXPENDITURE

TOTALREVENUE
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2026
03/12/2026
Budget adjustment to appropriate funds for outside repairs to Citywide fleet assets (Kelley's Services) for the remainder of FY26. 811-40-61-7831-44851 Equipment - operations charges (fleet) 55,000 55,000
811-40-61-7831-52242 Repair services - outside 55,000
55,000
0 Jenna
Wilson
Digitally signed
by Jenna Wilson
Date: 2026.03.24
14:18:47 -07'00'
Nathan N.

Nguyen
Digitally signed by
Nathan N. Nguyen
Date: 2026.03.26
12:26:59 -07'00'
Digitally signed
by Emily Burton
Date: 2026.03.27
'10:51:59 -07'00
Elizabet
h Cabell
Digitally signed by
Elizabeth Cabell
Date: 2026.03.30
09:00:10 -07'00' 17.3
City Council

AGENDA REPORT
DATE: 03/26/2026
AGENDA OF: 04/14/2026
DEPARTMENT: Public Works
SUBJECT: Fleet Vehicle Tire Repairs and Purchases – Change Order (PW) LOCATION: Citywide
RECOMMENDATION: Motion to authorize a change order in the amount of $70,000 for City fleet vehicle tire repairs and purchases.

BACKGROUND: In FY 2026, the mechanical maintenance budget had an original appropriation of $250,000 for tires. A purchase order was issued to Prior’s Tires for $175,000 from that appropriation. The City of Santa Cruz (City) has been working with Prior’s Tires since 2018 and has awarded them an annual contract of $175,000 since November 2022 for the replacement, repair and emergency roadside assistance on all City fleet vehicles. Prior’s Tires is the only local tire vendor that can provide emergency roadside assistance and can do so on all City vehicles, including specialty equipment.

DISCUSSION: The City’s current contract with Prior’s Tires includes a purchase order with a “not to exceed” amount of $175,000. A change order of $70,000 is needed to cover anticipated FY 2026 tire services.

Since 2020, the price of tires has risen more than 20%. This is attributed to the cost of rubber, labor and overall increased cost of tire supplies. On average, the City spends between $18,000 and $20,000 per month on tires, including repairs and roadside assistance. Prior’s Tires extends a discount to the City for tires and services, excluding fees that are mandated by the State of California. The proposed change order is within the approved budget authority for the current fiscal year.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: This is not a project under CEQA.

18.1 FISCAL IMPACT:

1. The recommendation in this report impacts the General Fund: No

2. This recommendation requires a budget adjustment: No

3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: For FY 2026, the funds to facilitate this change order have already been appropriated within a budgeted activity in Fund 811. The General Fund impact is based on the usage of the fleet asset user. The Mechanical Maintenance Fund 811 is an internal services fund where actual repair expenditures are charged out to activities in various funds, based on usage.

Prepared By:

Jenna Wilson
Management Analyst
Submitted By:

Nathan Nguyen, P.E.

Director of Public Works
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

None.

18.2 City Council

AGENDA REPORT
DATE: 03/26/2026
AGENDA OF: 04/14/2026
DEPARTMENT: Public Works
SUBJECT: Purchase of Front Loader Refuse Truck (PW)
LOCATION: Citywide
RECOMMENDATION: Motion to authorize the purchase of one CNG Front Loader refuse truck from Western Truck Parts and Equipment (Sacramento, CA) in the amount of $630,000.

BACKGROUND: A new refuse truck is required to service increased demand from multi-unit housing construction within the city limits and requirements established by CalRecycle. The Public Works Department Resource Recovery Division (Resource Recovery) budgeted for this in the current refuse rates. An additional front-loader collection vehicle is needed to ensure compliance with mandated collection of multiple waste streams. This vehicle will service commercial and multi-family accounts.

DISCUSSION: As residential redevelopment continues throughout the city, demand for refuse services is increasing. To meet this growing demand and serve new customers, Resource Recovery will expand collection routes for refuse, recycling, and food waste services. A new collection vehicle is needed to support this expansion. The proposed vehicle is available immediately and meets the utility’s operational specifications. Ordering a new truck typically requires an approximately 18-month lead time before delivery. This model, an Autocar Heil Half Pack Sierra, is already part of the City of Santa Cruz (City) fleet. As a result, the Fleet Maintenance Division is familiar with its configuration and components, allowing for efficient maintenance and repairs. In addition to its immediate availability, the vendor is offering the vehicle at a discounted price through a Sourcewell cooperative purchasing contract.

Section 3.08.170 of the Municipal Code allows the City to buy from cooperative purchasing agreements when it is in the best interest of the City. The City is one of over 50,000 member agencies of Sourcewell Contract Number: #032824-ATC. Sourcewell conducts national competitive solicitations for common products and can secure discounts greater than the City could on its own. Autocar is listed on Sourcewell and Western Truck Parts and Equipment, both of which are authorized dealers for their respective brands.

19.1 While the Public Works Department is actively updating its fleet, the electric vehicles have not been fully developed for this type of refuse collection vehicle. The combination of an electric chassis and front loader components are still not manufactured due to the combined weight and the high mileage these trucks run on a regular basis, as we utilize them on our commercial accounts. The Resource Recovery Division, however, currently has three electric trucks, six Compressed natural gas (CNG) refuse vehicles, and the bulk of the fleet uses renewable diesel, which significantly reduces vehicle emissions such as NOx, particulates, CO, and hydrocarbons, and now rivals alternative fuels in numbers.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: The proposed vehicle purchase is not a project under CEQA. (Public Resources Code § 21065; 14 CCR § 15378(b) (“Project does not include: . . . (b) Continuing administrative or maintenance activities[.]”)
HEALTH IN ALL POLICIES (HiAP): This program promotes the following Health in All Policies Conditions: The collection of refuse, recycling and food scraps contributes to the Healthy Environments pillar of Health in All Policies Conditions. It addresses the CORE Community Indicators of “Concern for the environment” and “Environmental stewardship” by protecting public health and supporting a more sustainable form of managing food waste.

FISCAL IMPACT:

1. The recommendation in this report impacts the General Fund: No

2. This recommendation requires a budget adjustment: No

3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: The purchase price of one CNG front loader totals $630,000. Funds for the purchase of this refuse collection vehicle are included in the approved FY 2026 operating budget in the Refuse Fund (Fund 731). There is no impact on the General Fund.

Prepared By:

Manuel Ortiz
Superintendent of Resource
Recovery – Collections and
Sweeping
Submitted By:

Nathan Nguyen, P.E.

Director of Public Works
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. SOURCEWELL CONTRACT NUMBER #032824-ATC.PDF

19.2 032824-NAF
Rev. 3/2022 1
Solicitation Number: RFP #032824

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC, dba National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Class 4-8 Chassis and Cabs with Related Equipment, Accessories, and Services from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

EXPIRATION DATE AND EXTENSION. This Contract expires July 9, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.

B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

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A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

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A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;

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x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized

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subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

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A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted

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price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

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D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.

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b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms

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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

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Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

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Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with

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the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

19.17 032824-NAF
Rev. 3/2022 16
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and

19.18 032824-NAF
Rev. 3/2022 17
records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

19.19 032824-NAF
Rev. 3/2022 18
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell 72 Hour LLC, dba National Auto Fleet Group
By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: National Fleet Manager Date: ________________________ Date: ________________________

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19.34 City Council

AGENDA REPORT
DATE: 03/26/2026
AGENDA OF: 04/14/2026
DEPARTMENT: Public Works
SUBJECT: Murray Street Bridge Seismic and Barrier Rail Construction (c402519) – Budget Adjustment to Align Expenditures and Reimbursements Anticipated for the Current Fiscal Year (PW)
LOCATION: District 2
RECOMMENDATION: Motion to adopt a resolution amending the FY 2026 budget to appropriate funds in the amount of $39,865,571 for the Murray Street Bridge – Construction Phase project (c402519).

BACKGROUND: The Murray Street Bridge Construction Phase project is a multi-year bridge retrofit and safety enhancement project. The project is primarily funded by federal and state funds with the City of Santa Cruz (City) covering a local match of approximately 12% of project costs. Historically the project was budgeted in the Gas Tax Fund (Fund 221) which is the source of the City match funds for the project.

DISCUSSION: Due to the scale of the project, the Finance and Public Works Departments transferred the Murray Street Bridge Construction Phase project (c402519) from the Gas Tax Fund to the General Capital Improvement Program Fund (Fund 311) beginning in FY 2026, which also streamlined reporting for the Gas Tax Fund. Rebudgeting an active, mid-construction project across City funds highlighted an opportunity for Public Works to budget the full project upfront, rather than phasing anticipated revenues and expenditures within each annual budget cycle. Accordingly, a budget adjustment is required in FY 2026 for the life of the project to increase appropriations for both expenditures and associated federal reimbursement revenues to support continued project delivery and maintain the schedule, avoiding potential delays.

This budget adjustment does not represent a new expense or change in project funding formula, rather it is aligning budget appropriations to reflect the planned expenditures and reimbursements expected for the current fiscal year. The total cost of the project remains unchanged.

Construction is estimated to cost $59 million, including a contingency. The project completion is expected for January 2028, on schedule and within budget. In adherence with regulatory permits, a second full closure is planned June through September 2026.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: The proposed budget adjustment is not a “project” under the California Environmental Quality Act

20.1 (Public Resources Code §21065) because it is an administrative and fiscal activity. An Initial Study/Negative Declaration was previously prepared for this project.

HEALTH IN ALL POLICIES (HiAP): This project advances the City’s HiAP objectives by addressing key pillars of public health, equity, and sustainability:
 Public Health: This project will enhance both pedestrian and bicycle access across the bridge, making it more attractive for active transportation uses.  Equity: The project preserves coastal access for all community members, including historically underrepresented and underserved populations who rely on public recreational infrastructure for free or low-cost health and leisure opportunities.  Sustainability: The new pedestrian and bicycle facilities on the bridge will promote low emission transportation modes such as biking and walking by maintaining safe and accessible routes.

The project reflects the City’s commitment to embedding HiAP principles in infrastructure planning and implementation, fostering resilient systems that improve community well-being.

FISCAL IMPACT:

1. The recommendation in this report impacts the General Fund: No

2. This recommendation requires a budget adjustment: Yes

3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: A budget adjustment is required for the Murray Street Bridge – Construction Phase project (c402519) to allocate an additional $39,865,571, ensuring sufficient funding is in place to complete the remaining construction work. There is no impact on the General Fund.

Prepared By:

Kevin Crossley
Assistant Director/City
Engineer
Submitted By:

Nathan Nguyen, P.E.

Director of Public Works
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. BUDGET ADJUSTMENT.PDF

2. BUDGET ADJUSTMENT ATTACHMENT.PDF

20.2 City of Santa Cruz

BUDGET ADJUSTMENT REQUEST
Administrative Approval
Fiscal Year:

ACCOUNT PROJECT NAME (if applicable) OR REVENUE ACCOUNT TITLE ACCOUNT PROJECT NAME (if applicable) OR EXPENDITURE ACCOUNTTITLE NET: $

REQUESTEDBY DEPARTMENTHEAD

APPROVAL

BUDGET/ACCOUNTING

REVIEWED

FINANCE DIRECTOR

APPROVAL

CITYMANAGER

APPROVAL
Reso #:

PROJECT

PROJECT
AMOUNT
AMOUNT
Council Approval

TOTALEXPENDITURE

TOTALREVENUE
Date:

Purpose:

Revised November 3, 2022

20.3 c402519 Murray Street Bridge Construction Phase - Budget Restructuring for Life of the Project Account Project Project Name (if applicable) or Revenue Account Title Amount 311-40-62-9370-43155 c402519-111-1076-0 Federal capital grants - FHWA 29,638,122 Murray Street Bridge-Construction Phase
311-40-62-9370-43250 c402519-200-2005-0007 State capital grants and contributions 2,097,461 Murray Street Bridge-Construction Phase
311-00-00-0000-49130 c402519-935-0-0 From Gas Tax 2,260,000 Murray Street Bridge-Construction Phase
311-00-00-0000-49185 c402519-968-0-0 From RMRA 2,400,000 Murray Street Bridge-Construction Phase
TOTAL REVENUE: 36,395,583
Account Project Project Name (if applicable) or Revenue Account Title Amount 311-40-62-9370-57310 c402519-100-2020-0 Bridges 35,205,571 Murray Street Bridge-Construction Phase
221-00-00-0000-59103 To General Capital Improvement Fund 2,260,000 228-00-00-0000-59103 To General Capital Improvement Fund 2,400,000 TOTAL EXPENDITURE: 39,865,571
NET: (3,469,988)

20.4 City Council

AGENDA REPORT
DATE: 03/25/2026
AGENDA OF: 04/14/2026
DEPARTMENT: Water
SUBJECT: Graham Hill Water Treatment Plant Concrete Tanks Replacement Project – Budget Adjustment (WT)
LOCATION: County
RECOMMENDATION: Motion to adopt a resolution amending the FY 2026 budget in the amount of $1,500,000 and authorizing the transfer of funds within the Water Department’s Capital Investment Program from Project C702304 (Branciforte Streambank Restoration) in the amount of $700,000 and Project C701806 (River Bank Filtration Study) in the amount of $800,000 to Project C701501 (GHWTP Concrete Tanks Replacement Project) to fund additional work necessary to complete the project.

BACKGROUND: The Graham Hill Water Treatment Plant (GHWTP) is a surface water treatment plant that provides the water treatment necessary to comply with both federal and state statutes that are designed to ensure delivered water meets all public health and safety requirements. The GHWTP treats local waters from multiple sources: the San Lorenzo River, Majors Creek, Laguna Creek, Reggiardo Creek, Liddell Spring, and Loch Lomond Reservoir, producing 95% of all drinking water served to over 98,000 customers residing both in the City of Santa Cruz and in adjacent areas of unincorporated Santa Cruz County and parts of the City of Capitola. (The remaining 5% comes from treated groundwater, from wells in the Santa Cruz Mid-County Groundwater Basin in and around Live Oak.) Initial GHWTP construction was completed in 1961, expanded in 1968, and modernized in 1987 - the last major upgrade to the facility. The GHWTP is now undergoing extensive rehabilitation and improvements to address aging infrastructure while constructing a facility that adapts to the impacts of climate change.

The Concrete Tanks Replacement Project is the first of two major projects that meet these objectives.

The Concrete Tanks Replacement Project consists of demolishing three existing large water treatment process (0.5 – 1 million gallon) concrete tanks and replacing them in a slightly modified location. Related work includes replacement and relocation of two pump stations; replacement of all existing pipelines in the tanks area; construction of a new electrical building; modifications to the electrical power supply, instrumentation and controls; modifications to the access roads and stairs; construction of retaining walls; and improvements to the storm drain system.

21.1 Three main contracts have been awarded for this project:

On March 14, 2017, City Council approved an agreement with West Yost Associates (Davis, CA) in the amount of $1,772,900 to design the project. West Yost continues to provide engineering services during the construction.

On June 15, 2021, a Notice to Proceed was issued, following a competitive bidding process, to Pacific Hydrotech Corporation (Perris, CA) to construct the project. The original construction contract including 5% contingency was $29,769,967.50.

Project and Construction Management Services are being provided by the Water Department’s Program Manager, HDR.

Two of the three tanks are complete and in service along with their associated pump stations, underground piping, electrical improvements and retaining walls. The third tank is constructed but has not yet been commissioned. The remainder of the equipment is currently being installed, and the final project completion is anticipated to occur in summer 2026.

DISCUSSION: The schedule for the project has been extended significantly beyond the anticipated completion date of July 2024 due to weather delays, design changes, modifications to project components and unexpected conditions discovered during construction. The Water Department is in the final stages of negotiating a final amendment with West Yost and several change orders with Pacific Hydrotech. While the Water Director has the authority to execute change orders within an approved project budget, the project budget is fully expended and additional funds are required before any further actions can be taken. To move forward in a timely manner—and to avoid delays that could affect project delivery—a budget adjustment of $1,500,000 is needed.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: The proposed Council action is not a “project” under CEQA because the budget adjustment does not have the potential to cause a physical change in the environment directly or indirectly.

HEALTH IN ALL POLICIES (HiAP): This major capital improvement project aligns with the public health pillar of the City’s HiAP initiative by supporting the Water Department’s work in ensuring the reliability of the public drinking water supply by improving infrastructure integrity and reliability.

FISCAL IMPACT:

1. The recommendation in this report impacts the General Fund: No

2. This recommendation requires a budget adjustment: Yes

3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: A net zero transfer of $1,500,000 within the FY 2026 Water Department’s Capital Investment Program’s adjusted budget is requested. The attached Budget Adjustment will reduce two inactive projects, project c702304 (Branciforte Streambank Restoration) by $700,000 and c701806 (River Bank Filtration Study) by $800,000, and increase project c701501 (GHWTP CC Tanks Replacement) by $1,500,000.

21.2 Prepared By:

Isidro Rivera
Deputy Water
Director/Engineering Manager
Submitted By:

Heidi Luckenbach
Water Director
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. BUDGET ADJUSTMENT.PDF

21.3 City of Santa Cruz

BUDGET ADJUSTMENT REQUEST
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Net zero impact transfer of appropriations between Water Department CIP projects to provide additional funding for the near-completion GHWTP Concrete Tanks Project. Transfer $700,000 from Branciforte Streambank Restoration Project and $800,000 from River Bank Filtration Study to add $1,500,000 to GHWTP Concrete Tanks Project. 0 711-70-91-7159-57302 c702304-100-2020-0 Branciforte Streambank Restoration -700,000 711-70-91-7153-57302 c701806-100-2020-0 River Bank Filtration Study -800,000 711-70-91-7152-57302 c701501-100-2020-0 GHWTP CC Tanks Replacement 1,500,000 0 0
Malissa
Kaping
Digitally signed by
Malissa Kaping
Date: 2026.03.11
13:56:08 -07'00'
Heidi
Luckenbach
Digitally signed by
Heidi Luckenbach
Date: 2026.03.24
14:55:33 -07'00'
Digitally signed
by Emily Burton
Date: 2026.04.01
'08:36:24 -07'00
Elizabet
h Cabell
Digitally signed by
Elizabeth Cabell
Date: 2026.03.30
08:59:44 -07'00' 21.4
City Council

AGENDA REPORT
DATE: 03/26/2026
AGENDA OF: 04/14/2026
DEPARTMENT: Water
SUBJECT: Cooperative Water Transfer and Purchase Agreement Between the City of Santa Cruz and the Scotts Valley Water District (WT)
LOCATION: County
RECOMMENDATION: Motion to authorize the City Manager to execute the Cooperative Water Transfer and Purchase Agreement between the City of Santa Cruz (the City) and the Scotts Valley Water District for the operation of the Intertie 1 Project.

BACKGROUND: In 2013, the City partnered with the Scotts Valley Water District (SVWD) and was awarded grant funding for a regional project under a California Department of Public Health Proposition 50 Grant. As one of several interties connecting water agencies in North Santa Cruz County, “Intertie 1” was a component of this regional project designed to establish regional emergency interties between the City and SVWD, with other interties between San Lorenzo Valley Water District, and the Mount Hermon Association. Due to a reduction in funding however the Intertie 1 component was not constructed at that time.

In December 2021, SVWD and the City of Santa Cruz Water Department collaborated on a grant application for funding from the California Department of Water Resources (DWR) through the Urban and Multi-Benefit Drought Relief Program. SVWD served as the applicant for the Regional Drought Resiliency Project that included two project components: an intertie between the drinking water systems of the City of Santa Cruz and SVWD (Intertie 1 Project), and a new groundwater well in Scotts Valley for SVWD. In March 2022, SVWD received a Letter of Commitment from DWR for grant funding of up to $9,449,783 with a zero matching funds requirement for the Project. An implementation agreement was subsequently established defining the City of Santa Cruz as lead on the Intertie 1 Project and SVWD as lead on their new well.

The purpose and need of the Intertie 1 Project is to increase the emergency and drought resiliency of both the City and SVWD by augmenting water supply, storage, and fire flow capacities. The Intertie 1 Project will enable the City and SVWD to better coordinate and optimize the use of surface and groundwater supplies and facilitate both active and passive groundwater recharge of the Santa Margarita Groundwater Basin.

22.1 The intertie, which will be used for both emergency and non-emergency water transfers and exchanges between the City and SVWD, will be bi-directional and include a pump station with a capacity of up to 1.0 million gallons per day (mgd). Construction of the Intertie 1 Project, including the pipeline and pump station, is currently underway and anticipated to be completed by May 2026.

DISCUSSION: Management and staff from the City and SVWD have worked collaboratively to develop this initial operational agreement for Intertie 1. The agreement provides for transfers of up to 0.7 mgd in either direction and states the intention of both parties to use their best efforts to balance the volume of water exchanged during testing, commissioning, and operations so that equal volumes of water are exchanged by each party over the life of the Agreement.

This agreement is expected to be amended in the future to allow for increased capacity and to provide a framework for long-term water banking by the City while continuing to provide for emergency transfers. Water banking would be accomplished by the City transferring excess surface water to SVWD during non-dry periods allowing SVWD to rest their groundwater wells in the Santa Margarita Groundwater Basin. SVWD would then be able to transfer “banked” groundwater back to the City during dry periods enhancing the City’s water supply. This strategy is consistent with implementation strategy for water supply augmentation projects that improve water supply reliability, leverage regional collaboration, and builds on previous efforts from the City’s Water Supply Advisory Committee.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION: The Intertie 1 Project was evaluated as a programmatic component of the Santa Cruz Water Rights Project (SCWRP) Final Environmental Impact Report (EIR) that was certified by City Council in December 2021.An addendum to the EIR was prepared in 2023 to address minor modifications to the project evaluated in the SCWRP EIR, including development of an operational agreement between the City and SVWD. The Intertie 1 Project was approved by City Council in August 2023 considering the certified SCWRP EIR and the Intertie 1 Project Addendum to the Santa Cruz Water Rights Project Final EIR. A Notice of Determination was subsequently filed with the Santa Cruz County Clerk and California State Clearinghouse.

HEALTH IN ALL POLICIES (HiAP): By strengthening and improving regional water supply reliability, this project supports the public health pillar of the City’s HiAP initiative through ensuring healthy built environments, which is one of eight core conditions for health and wellbeing. It also enables the City to implement and sustain actions that reduce vulnerabilities and risks from hazards, as well as mitigate their effects on people and property.

FISCAL IMPACT:

1. The recommendation in this report impacts the General Fund: No

2. This recommendation requires a budget adjustment: No

3. The recommendation creates an on-going expenditure commitment: No FISCAL IMPACT DESCRIPTION: There is no fiscal impact resulting from this action. The Agreement’s balanced exchange framework ensures that any water produced and transferred to SVWD is returned in an equivalent volume. As a result, water production costs incurred by the City will be offset by production cost savings when return water is received.

22.2 Prepared By:

Sarah Easley Perez
Principal Planner
Submitted By:

Heidi Luckenbach
Water Director
Approved By:

Matt Huffaker
City Manager
ATTACHMENTS:

1. COOPERATIVE WATER TRANSFER AND PURCHASE AGREEMENT BETWEEN CITY OF SANTA CRUZ AND SCOTTS VALLEY WATER DISTRICT.PDF

22.3 Cooperative Water Transfer Agreement Page 1 of 10

COOPERATIVE WATER TRANSFER AND PURCHASE AGREEMENT

BETWEEN THE CITY OF SANTA CRUZ AND SCOTTS VALLEY WATER DISTRICT The parties to this COOPERATIVE WATER TRANSFER AND PURCHASE AGREEMENT (“Agreement”) are the CITY OF SANTA CRUZ, hereafter referred to as “City”, and the SCOTTS VALLEY WATER DISTRICT, hereafter referred to as “SVWD”. The City and SVWD are sometimes referred to herein individually as a “party” or collectively, as the “parties.”

RECITALS
A. The City is charter city that owns and operates a municipal water system in the City of Santa Cruz and adjacent unincorporated and incorporated communities.

B. SVWD is a County water district formed under Water Code Section 30000 et seq., located in Santa Cruz County which owns and operates a domestic water system that serves most of the City of Scotts Valley and adjacent unincorporated areas.

C. SVWD is the recipient of Grant Funds from the State of California (Department of Water Resources) from the Urban and Multibenefit Drought Relief Grant (Grant Agreement Number 4600014630) (“DWR Grant Agreement”), the terms and conditions of which are incorporated herein by this reference.

D. Pursuant to the terms and conditions of the DWR Grant Agreement, the City and SVWD are jointly constructing an intertie, primarily consisting of an intertie pipeline, intertie pump station, and associated appurtenances, between the City’s water system and SVWD’s water system, hereafter referred to as “Intertie 1” or the “Project”).The DWR Grant Agreement requires that the Project shall be operated, repaired, replaced and maintained for the useful life of the Project, ordinary and reasonable wear and depreciation excepted.

E. The City and SVWD recognize that this agreement is fair and appropriate, benefits both parties and the community, and provides better management of locally available water resources.

NOW, THEREFORE, IT IS HEREBY AGREED:

1. AGREEMENT PURPOSE
a. Pursuant to the DWR Grant, the City and SVWD agree to construct, test, maintain and make water transfers and purchases to support Intertie 1 testing, commissioning, and operations that shall commence upon execution of this Agreement. After the construction of the Project is complete, up to 0.7 million gallons per day of water shall be transferred between the parties. As provided in Paragraph 5 of this Agreement, the City and SVWD intend to use their best efforts to balance the volume of water exchanged between parties during testing, commissioning, and operations so that equal volumes of water are exchanged by each party over the life of this Agreement with reconciliations to be made pursuant to Paragraph 5 of this Agreement.

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b. Based on future studies and evaluations, the City and SVWD may amend this Agreement to facilitate water supply augmentation through water banking through in lieu or active aquifer recharge, groundwater basin sustainability, and/or water transfers to the San Lorenzo Valley Water District.

2. AGREEMENT TERM
a. This Agreement shall commence on the Effective Date and shall continue in full force and effect for the Useful Life of the Project (the "Term"). For purposes of this Agreement, and in accordance with the DWR Grant Agreement, "Useful Life" is defined as the period during which the Project asset, property, or activity is expected to be usable for the purpose for which it was acquired or implemented. The parties acknowledge that the Term extends until such time as the Project is no longer capable of being used for its intended purpose, ordinary wear and depreciation excepted, or until the State’s requirement to maintain the Project under the Grant Agreement expires or is otherwise waived in writing by the State.
b. During the Term, the parties agree to ensure the continued operation of the Project in an efficient and economical manner and in strict accordance with the requirements of the DWR Grant Agreement. Specifically, the parties shall ensure that:
i. All repairs, renewals, and replacements necessary to the efficient operation of the Project are provided; and
ii. The Project is maintained in as good and efficient condition as upon its construction, ordinary and reasonable wear and depreciation excepted. c. Notwithstanding any other provision in this Agreement, this Agreement may not be terminated for convenience by either party during the Useful Life of the Project if such termination would result in a breach of the DWR Grant Agreement regarding the obligation to operate and maintain the Project.

3. OWNERSHIP AND MAINTENANCE AFTER CONSTRUCTION
Upon completion of the construction of Intertie 1, ownership and maintenance of the Project will be as follows:
a. The City shall own and shall be solely responsible for all costs and expenses relating to the operation, maintenance, repair, and replacement of the following infrastructure assets:
i. Intertie pipeline along La Madrona Drive, from Kite Hill tank to intertie pump station including: valves, hydrants, appurtenances, and access road (Firehouse Lane). ii. The City is solely responsible for compliance with the DWR Grant Agreement relating to the City-owned portion of the infrastructure assets.

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b. SVWD shall own and shall be solely responsible for all costs and expenses relating to the operation, maintenance, repair, and replacement of the following infrastructure assets:
i. Intertie pump station property, stormwater basin, pump house, pumps, control valves, and the pipeline and appurtenances extending from its water system to the intertie pump station.
ii. SVWD is solely responsible for compliance with the DWR Grant Agreement relating to SVWD-owned portion of the infrastructure assets.

4. TERMS AND CONDITIONS FOR PROVIDING WATER
a. Contingent upon the City securing any necessary permits and completion of the environmental review process in accordance with Paragraphs 6 and 7 below, water supplied by the City will be made available to SVWD for purchase within the scope of the City’s valid water rights. The quantity and availability of water supplied by the City under the terms of this Agreement shall be based on the following conditions and at the sole discretion of the Director of the Water Department of the City. In determining whether supply can be provided, the City may take into account any or all of the following factors:
i. The City is providing flow for aquatic resources that meet regulatory requirements. ii. The daily volume of water supplied shall not exceed the hydraulic capacity of Intertie 1, the City’s system, or SVWD’s system.
iii. The City has not determined, in its discretion, that the supply of water to SVWD must be suspended or discontinued due to anticipated or unanticipated circumstances, including under Water Code Section 350 et seq.
b. Contingent upon SVWD securing any necessary permits and completion of the environmental review process in accordance with Paragraphs 6 and 7 below, water supplied by SVWD will be made available to the City for purchase. The quantity and availability of water supplied by SVWD under the terms of this Agreement shall be based on the following conditions and at the sole discretion of the General Manager of SVWD. In determining whether supply can be provided, SVWD may take into account any or all of the following factors:
i. Consistency with the sustainable management criteria and avoidance of undesirable results identified in the adopted Groundwater Sustainability Plan (GSP) for the Santa Margarita Groundwater Basin, and in any future revisions to the GSP. ii. SVWD has determined, in its discretion, that the supply of water to the City must be suspended or discontinued due to anticipated or unanticipated circumstances, including under Water Code Section 350 et seq.

22.6 Cooperative Water Transfer Agreement Page 4 of 10

5. COST AND PAYMENT METHOD
To the extent practicable, the City and SVWD desire to maintain balanced, volumetrically equivalent water transfers between the City and District during the term of this Agreement. The parties shall coordinate operations under the approved Operations Plan attached hereto as Exhibit A to schedule and monitor transfers so that, to the greatest extent practicable, cumulative deliveries remain within five percent of parity in any fiscal year. If an imbalance exceeding this threshold occurs, subsequent deliveries should be adjusted to restore balance, and no financial true-up or billing shall occur unless the imbalance persists on June 30, 2031 and every five years thereafter, throughout the life of this Agreement (each, a “Reconciliation Period”). If, upon the conclusion of a Reconciliation Period a material imbalance remains after all reasonable operational adjustments have been made, invoices may be issued as follows:
a. If the City provides a larger volume of water to SVWD than SVWD provides to the City during a Reconciliation Period, the City may invoice SVWD for the difference between water supplied and water received at the City's Direct Variable Cost of producing water. b. If SVWD provides a larger volume of water to the City than the City provides to SVWD during a Reconciliation Period, SVWD may invoice the City for the difference between water supplied and water received at SVWD’s Direct Variable Cost of producing water. c. For the purposes of this Agreement, "Direct Variable Cost" shall mean the actual incremental costs incurred to produce and deliver the water, limited strictly to:
i. The actual cost of electricity or fuel required to pump, treat, and deliver the water to the Intertie. This shall be calculated using the applicable energy fees and costs (including peak/off-peak adjustments) at the time of delivery. ii. The actual cost of all chemical additives (e.g., chlorine, coagulants, etc.) consumed in the treatment of the water exchanged.
d. Exclusions: For the avoidance of doubt, Direct Variable Cost shall not include:
i. Salaries, benefits, or overtime of any personnel;
ii. General system maintenance or capital depreciation; iii. Debt service or financing costs;
iv. Insurance, administrative overhead, or billing costs.

22.7 Cooperative Water Transfer Agreement Page 5 of 10

6. REGULATORY COMPLIANCE – PERMITTING
a. The City shall be responsible for obtaining any permits or approvals required to support providing water to SVWD under this Agreement, and shall be responsible for compliance with all applicable laws and regulations, as necessary to make water available for purchase or transfer pursuant to this Agreement.
b. SVWD shall be responsible for obtaining any permits or approvals required to support providing water to the City under this Agreement, and shall be responsible for compliance with all applicable laws and regulations, as necessary to make water available for purchase or transfer pursuant to this Agreement.

7. REGULATORY COMPLIANCE – TREATED WATER DELIVERIES
Delivered water shall be in compliance with all drinking water regulatory requirements at the intertie point of delivery. Once the water has been delivered the receiving party shall be responsible in all respects for that water, and its delivery and use, including without limitation, compliance with any distribution system requirements, any relevant water quality regulations and reporting.

8. OPERATIONS PLAN
The City and SVWD have jointly prepared and agree to implement an Operations Plan as the basis for joint operation attached hereto as Exhibit A. For the purposes of this Agreement, the parties shall abide by the record keeping and notification provisions in the Operations Plan. The City and the SVWD may amend the Operations Plan by written mutual agreement without otherwise amending this Agreement.

9. ACCESS TO PROPERTY AND FACILITIES
Each party agrees to grant the other party for necessary, reasonable, and noticed access to property and facilities as may be necessary for operations. Each party shall provide the other with three (3) days written notice of a need to access property and facilities, except in the case of an emergency. In the case of an emergency, each party shall use its best efforts to provide notice to the other party’s contact as listed in the Operation Plan, attached hereto as Exhibit A, before the access, and provide written notice to the other party as soon as reasonably practicable.

10. NOTIFICATION OF STARTING AND STOPPING WATER DELIVERIES The water to be delivered hereunder shall be delivered on an interruptible basis, depending upon the availability of water and the terms and conditions described in Paragraph 4 of this Agreement. A determination that the delivery of water must be interrupted shall be at the sole discretion of party delivering the water as determined by the City Water Department Director or SVWD General Manager, respectively. When possible, at least 24 hours’ advanced notice of will be provided prior to interruption of delivery.

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11. DATA COLLECTION, MONITORING, AND ANALYSIS
The City and SVWD agree to collect and share on an annual basis all data necessary for the operation of Intertie 1. The City and SVWD shall jointly share the cost to develop, and implement, any data collection, monitoring, and analysis programs to comply with DWR Grant Requirements and further characterize the mutual benefits of the proposed water transfers and identify potential issues, subject to the prior written approval of the scope and budget by both parties.

12. NATURE OF AGREEMENT
It is understood and acknowledged by SVWD and the City that this Agreement is intended to implement the DWR Grant Agreement, that the water rights of the City are not impacted, and that the water during the term hereof is solely dependent on the availability of surplus water as stated in this Agreement.

13. EFFECTIVE DATE; AMENDMENT
This Agreement shall become effective on the last date by which it is executed by all parties hereto following its approval by the governing bodies of the City and SVWD. This Agreement may be amended upon the mutual, written agreement of the parties.

14. IMPLEMENTATION
The City’s Water Department Director and the SVWD General Manager are authorized to implement the day-to-day operations and administration of this Agreement. Further approval by the City Council or the SVWD Board of Directors shall not be required for the implementation or administration of this Agreement; provided, however, that any material modification of the terms and conditions of this Agreement shall require the formal approval of the City Council and the SVWD Board of Directors, respectively.

15. RELEASE AND INDEMNITY
a. To the fullest extent permitted by law, the City shall indemnify, defend, and hold harmless SVWD, its elected and appointed officials, officers, employees, and agents from and against any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs, and expenses, including reasonable attorneys’ fees and disbursements (collectively "Claims"), arising out of or relating to this Agreement, compliance with the DWR Grant Agreement, or permit or regulatory requirements, but only to the extent caused by: (i) the negligence, recklessness, or willful misconduct of the City or its employees, agents, or contractors; or (ii) the breach of this Agreement or the DWR Grant Agreement by the City. b. To the fullest extent permitted by law, SVWD shall indemnify, defend, and hold harmless the City, its elected and appointed officials, officers, employees, and agents from and against any and all Claims arising out of or relating to this Agreement, compliance with the DWR Grant Agreement, or permit or regulatory requirements, but only to the extent caused by: (i) the negligence,

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recklessness, or willful misconduct of SVWD or its employees, agents, or contractors; or (ii) the breach of this Agreement or the DWR Grant Agreement by SVWD. c. In the event that City and SVWD are found to be comparatively at fault for any Claim, the parties agree to indemnify each other and contribute to the costs of defense and any resulting damages, judgments, or settlements on a comparative basis in proportion to their respective percentage of fault.

16. NOTICES
All notices, demands or requests from one party to another may be personally delivered, sent by facsimile, sent by recognized overnight delivery service, sent by mail, certified or registered, postage prepaid, return receipt requested, or by electronic mail, to the persons at the addresses set forth below. Notice shall be deemed given five (5) days after deposit in the United States mail.

All notices must be give concurrently via email. parties may from time to time specify an alternate address in writing and it shall be effective at the time of personal delivery, facsimile transmission, mailing or electronic mailing to:

To City:

City of Santa Cruz Water Dept.

Water Director
212 Locust Street
Santa Cruz, CA 95060
Email: [email protected]
Phone: 831-420-5200
To SVWD:

Scotts Valley Water District
General Manager
2 Civic Center Drive
Scotts Valley, CA 95066
Email: [email protected]
Phone: 831-600-1903
Changes to the above information shall be given to the other party in writing ten (10) business days before the change is effective.

17. SUCCESSORS AND ASSIGNS
This Agreement and each of its covenants and conditions shall be binding on and shall inure to the benefit of the parties and their respective successors and assigns. No party shall assign this Agreement without the written permission of the other.

18. COUNTERPARTS, ELECTRONIC SIGNATURES
This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

The parties agree that this Agreement may be executed and delivered by electronic signature (including portable document format (.pdf), DocuSign, or similar electronic transmission), and

22.10 Cooperative Water Transfer Agreement Page 8 of 10 that such electronic signatures shall have the same legal effect, validity, and enforceability as manual (wet ink) signatures.

19. FURTHER ASSURANCES
Each party shall do and perform, or cause to be done and performed, all such further acts and things, and shall execute and deliver all such other agreements, certificates, instruments and documents, as the other party may reasonably request in order to carry out the intent and accomplish the purposes of this Agreement.

20. NO PARTNERSHIP/AGENCY
This Agreement shall not make or be deemed to make any party to this Agreement an agent for or the partner of any other party. Neither party shall have authority, express or implied, pursuant to this Agreement to bind the other party to any obligation whatsoever.

21. SEVERABILITY
The unenforceability, invalidity or illegality of any provision of this Agreement shall not render the other provisions unenforceable, invalid, or illegal. If any provision of the Agreement is held invalid or unenforceable, then the remainder of this Agreement shall nevertheless remain in full force and effect.

22. WAIVER
The parties hereto, by or pursuant to action taken by their respective employees, may, to the extent legally permitted: (i) extend the time for the performance of any of the obligations or other acts of any other party; (ii) waive any inaccuracies in the representations or warranties of any other party contained in this Agreement or in any document or certificate delivered pursuant hereto; (iii) waive compliance or performance by any other party with any of the covenants, agreements or obligations of such party contained herein; and (iv) waive the satisfaction of any condition that is precedent to the performance by the party so waiving of any of its obligations hereunder. Any agreement on the part of a party hereto to any such extension or waiver shall be valid only if set forth in an instrument in writing signed on behalf of such party. A waiver by one party of the performance of any covenant, agreement, obligation, condition, representation or warranty shall not be construed as a waiver of any other covenant, agreement, obligation, condition, representation or warranty. A waiver by any party of the performance of any act shall not constitute a waiver of the performance of any other act or an identical act required to be performed at a later time.

23. GOVERNING LAW

22.11 Cooperative Water Transfer Agreement Page 9 of 10 This Agreement shall be governed by and constructed in accordance with the laws of the State of California.
(SIGNATURE PAGE TO FOLLOW)

22.12 Cooperative Water Transfer Agreement Page 10 of 10 “City”

CITY OF SANTA CRUZ
Dated:_________________ By: _________________________________ City Manager
“SVWD”

SCOTTS VALLEY WATER DISTRICT
Dated:__________________ By: _________________________________ General Manager
APPROVED AS TO FORM:
______________________________________
Office of the City Attorney
______________________________________
District Counsel

22.13 Cooperative Water Transfer Agreement Page 11 of 10 EXHIBIT “A”
INTERTIE 1, OPERATIONS PLAN

22.14

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Santa Cruz City CouncilApril 14, 2026

Santa Cruz City Council
April 14, 2026