APPROVED: 11/15/2022
MINUTES OF THE REGULAR MEETINGS OF THE
CITY COUNCIL
October 18, 2022
CALL TO ORDER
Mayor Rodriguez called the meeting to order at 6:01 p.m.
ROLL CALL
Members present: Councilmembers/Directors: Martin, Mora, Sarno, Mayor Pro Tem/Vice Chair Zamora and Mayor/Chair Rodriguez.
Members absent: None
3. INVOCATION
Councilmember Martin led the invocation.
4. PLEDGE OF ALLEGIANCE
The Young Marines led the Pledge of Allegiance.
5. PRESENTATIONS
a. Retirement Recognition for Jean Madrid, Program Coordinator (Community Services)
b. Presentation and Recognition of Young Marines for Being a Role Model and Advocate for Living a Healthy and Drug Free Lifestyle (Council)
6. PUBLIC COMMENTS
The following individuals spoke during public comment: Lee Squire, Alan C., Stella Bastida, Michele Carbajal, Anthony Santana, Rey Trillo, Bianca from Soledad Enrichment Action, Rodolfo Cortes, and Nadine.
PUBLIC FINANCING AUTHORITY
7. CONSENT AGENDA
Consent Agenda items are considered routine matters which may be enacted by one motion and vote Any item may be removed from the Consent Agenda and considered separately by the Public Financing Authority.
a. Minutes of the August 16, 2022 and September 20, 2022 Public Financing Authority Meetings (City Clerk)
Recommendation:
• Approve the minutes as submitted.
b. Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Public Financing Authority (PFA) (Finance)
Recommendation:
• Receive and file the report
Minutes of the October 18, 2022 Public Finance Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
It was moved by Mayor Pro Tem Zamora, seconded by Councilmember Sarno, to approve Items TA and 7B, by the following vote:
Ayes: Martin, Mora, Sarno, Zamora, Rodriguez
Nayes: None
Absent: None
WATER UTILITY AUTHORITY
8. CONSENT AGENDA
a. Minutes of the August 16, 2022 and September 20, 2022 Water Utility Authority Meetings (City Clerk)
Recommendation:
• Approve the minutes as submitted.
b. Monthly Report on the Status of Debt Instruments Issued through the City of Santa Fe Springs Water Utility Authority (WUA) (Finance)
Recommendation:
Receive and file the report.
C. Status Update of Water-Related Capital Improvement Projects (Public Works) Recommendation:
• Receive and file the report.
It was moved by Councilmember Martin, seconded by Councilmember Mora, to approve Items 8A through 8C, by the following vote:
Ayes: Martin, Mora, Sarno, Zamora, Rodriguez
Nayes: None
Absent: None
HOUSING SUCCESSOR
CONSENT AGENDA
Consent Agenda items are considered routine matters which may be enacted by one motion and vote. Any item may be removed from the Consent Agenda and considered separately by the Housing Successor.
Minutes of the August 16, 2022 and September 20, 2022 Housing Successor Meetings (City Clerk)
Recommendation:
• Approve the minutes as submitted.
It was moved by Councilmember Sarno, seconded by Councilmember Mora, to approve the consent agenda, by the following vote:
Ayes: Martin, Mora, Sarno, Zamora, Rodriguez
Nayes: None
Absent: None
Minutes of the October 18, 2022 Public Finance Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
SUCCESSOR AGENCY
10. CONSENT AGENDA
onsent Agenda items are considered routine matters which may be enacted by one motion an ote. Any item may be removed from the Consent Agenda and considered separately by th Successor Agency.
Minutes of the August 16, 2022 and September 20, 2022 Successor Agency Meetings (City Clerk)
Recommendation:
• Approve the minutes as submitted.
It was moved by Mayor Pro Tem Zamora, seconded by Councilmember Martin, to approve the consent agenda, by the following vote:
Martin, Mora, Sarno, Zamora, Rodriguez
Nayes: None
Absent: None
CITY COUNCIL
11. CONSENT AGENDA
onsent Agenda items are considered routine matters which may be enacted by one motion an ote. Any item may be removed from the Consent Agenda and considered separately by the Cit Council.
a. Minutes of the August 16, 2022 and September 20, 2022 Regular City Council Meetings (City Clerk)
Recommendation:
• Approve the minutes as submitted.
b. A Resolution of the City Council Reaffirming the Existence of a Local Emergency Due to Threat of COVID-19 (pursuant to Government Code section 8630) (City Attorney)
Recommendation:
• Adopt Resolution No. 9825:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE
SPRINGS, CALIFORNIA, REAFFIRMING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE THREAT OF COVID-19.
c. A Resolution of the City Council Affirming Authorization of Remote Teleconference Meetings (City Attorney)
Recommendation:
• Adopt Resolution No. 9826:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA FE
SPRINGS AFFIRMING THE LEGALLY REQUIRED FINDINGS TO
AUTHORIZE THE CONDUCT OF REMOTE TELECONFERENCE
MEETINGS DURING A STATE OF EMERGENCY.
d. Residential Street Improvements Slurry Seal 2022 - Award of Contract (Public Works)
Minutes of the October 18, 2022 Public Finance Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
Recommendation:
• Appropriate an additional $490,000 from the Utility Users Tax (UUT) Capital Improvements Fund to the Residential Street Improvements Slurry Seal 2022 Project account (PW 220008);
• Transfer Funds from Slurry Seal Programs, from years 2023 (PW 230001), and 2024 (PW 240001) to Residential Street Improvements Slurry Seal 2022 Project account (PW 220008);
• Accept the bids; and
• Award a contract to Doug Martin Contracting Company, Inc. of La Habra, in the amount of $605,810.82.
e. Pioneer Boulevard Street Improvements (Charlesworth Road to Los Nietos Road) - Final Payment (Public Works)
Recommendation:
• Approve the Final Payment to R.J. Noble Company of Orange, California, for $39,479.00(Less 5% Retention) for the subject project. f. Proposition A Discretionary Incentive Grant Program-Approval of Memorandum of Understanding (Public Works)
Recommendation:
• Authorize the Mayor to execute the Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority (LACMTA).
g. Little Lake Park Parking Lot Improvements - Rejection of All Bids (Public Works) Recommendation:
• Reject all of the bids submitted for the Little Lake Park Parking Lot Improvements project;
• Authorize the City Engineer to execute a task order to Coory Engineering of Orange, California in the amount of $30,000 to redesign the Little Lake Park Parking Lot Improvements project specifically to reduce the cost and scope of the work.
h. Approval of First Amendment to Investment Advisory Agreement with PFM Asset Management LLC (Finance)
Recommendation:
• Approve the First Amendment to Investment Advisory Agreement with PFM Asset Management LLC.
• Authorize the City Manager to execute the Agreement.
It was moved by Councilmember Martin, seconded by Councilmember Sarno, to approve Items No. 11A through 11H, by the following vote:
Ayes: Martin, Mora, Sarno, Zamora, Rodriguez
Nayes: None
Absent: None
Minutes of the October 18, 2022 Public Finance Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
NEW BUSINESSS
12. Amendment Number Three to the Exclusive Negotiating Agreement Between the City and Westland Industries Inc. for the Development of Real Property Owned by the City (APN # 8009-007-930, southwest corner of Norwalk Boulevard and Telegraph Road) (Planning) Recommendation:
• Approve Amendment Number Three between the City and Westland Industries, Inc. to extend the Negotiation Period through May 16, 2023; and
• Authorize the Mayor or designee to execute Amendment Number Three.
Director of Planning, Wayne Morrell provided a brief presentation on Item No. 12.
It was moved by Mayor Pro Tem Zamora, seconded by Councilmember Martin, to approve Amendment Number Three between the City and Westland Industries, Inc. to extend the Negotiation Period through May 16, 2023, and authorize the Mayor or designee to execute Amendment Number Three, by the following vote:
Ayes: Martin, Mora, Sarno, Zamora, Rodriguez
Nayes: None
Absent: None
13. Municipal Services Yard Warehouse and Administration Office Roof Replacement - Authorization to Advertise for Construction Bids (Public Works) Recommendation:
• Approve the Specifications; and
• Authorize the City Engineer to advertise for construction bids.
Director of Public Works, Noe Negrete provided a brief presentation on Item No. 13.
Mayor Pro Tem Zamora inquired if there was any way to include solar panels as part of this project. City Manager, Raymond R. Cruz added that staff can look to include grants and solar panels to future projects. Director Negrete stated that roof projects that are currently under development can be placed on hold to incorporate solar panels into the estimate. Council agreed to not place the current projects on hold, and to instead consider adding solar panels to completed projects and future projects.
It was moved by Councilmember Martin, seconded by Mayor Pro Tem Zamora, to approve the specifications, and authorize the City Engineer to advertise for construction bids, by the following vote:
Ayes: Martin, Mora, Sarno, Zamora, Rodriguez
Nayes: None
Absent: None
14. Purchase New Light Emitting Diodes (LED) Streetlights for City Street Light Poles (Public Works)
Recommendation:
• Issue a Purchase Order to West-Lite Supply Company, Inc. in the amount of $116,523.80; and
• Authorize the Director of Purchasing to execute the Purchase Order.
Minutes of the October 18, 2022 Public Finance Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
Director of Public Works, Noe Negrete provided a brief presentation on Item No. 14.
It was moved by Councilmember Mora, seconded by Councilmember Martin, to issue a Purchase Order to West-Lite Supply Company, Inc. in the amount of $116,523.80, and authorize the Director of Purchasing to execute the Purchase Order, by the following vote:
Ayes: Martin, Mora, Sarno, Zamora, Rodriguez
Nayes: None
Absent: None
15. Review of Traffic Concerns at Orr & Day Road and Whiteland Street (Public Works) Recommendation:
• Receive and File.
City Manager, Ray Cruz stated the presentation is being brought forward to the Council since a traffic study is being initiated to address the intersection and is estimated to be completed within two months.
There was a consensus amongst the City Council to initiate a traffic study during a time frame where traffic is consistent and not during a holiday period.
City Manager Cruz and Director Negrete added that there are certain liabilities that can arise from installing traffic reduction procedures that are not in keeping with traffic study findings.
Mayor Rodriguez opened public comments at 7:13 p.m.
The following people spoke during public comments: Stella Bastida.
Director Negrete was given direction to wait for the CIP subcommittee to further discuss the intersections that require further traffic study and bring forward to the Traffic Commission.
It was moved by Councilmember Sarno, seconded by Councilmember Martin, to receive and file, along with Council's recommendations, by the following vote:
Ayes: Martin, Mora, Sarno, Zamora, Rodriguez
Nayes: None
Absent: None
16. CITY MANAGER'S AND EXECUTIVE TEAM REPORTS
• City Manager, Raymond R. Cruz spoke about attending the Santa Fe Springs Firefighter Association Retirement Dinner.
• Director of Public Works, Noe Negrete spoke about scheduling holiday decoration placement on City streetlights.
• Director of Planning, Wayne M. Morrell provided a brief update on the grant projects that he is currently working on with consultant Jack Wong. He also spoke about finalizing the grant for the vehicle charging station across City facilities. Last he spoke
Minutes of the October 18, 2022 Public Finance Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
about working on energy audits in conjunction with Public Works. • Director of Police Services, Dino Torres spoke about the Walk to School Day 2022 event, promoted the Trick-or-Treat at the Police Services Center on October 31st, promoted the Great Shake Out exercise on October 20th ', and encouraged applications to the Whittier Police Department.
• Fire Chief, Brent Hayward spoke about the Open House event celebrating Fire Prevention Week.
• Director of Finance, Travis Hickey spoke about Human Resources staff attending a Neogov Conference and also summarized the California Department of Finance Finance Bulletin.
• Parks and Recreation Services Manager, Gus Hernandez spoke about the Walk to School Day 2022, and Dia De Los Muertos event, the Leela Dance Collective at the Library, and the Pee Wee Football League. Lastly, he announced various upcoming Halloween activities across the City.
17. COUNCIL COMMENTS
Councilmember Martin expressed her excitement at various offerings by the City, highlighting the upcoming Red Ribbon Week Parade. She also spoke about the Miss Santa Fe Springs Court accepting item donations.
Councilmember Mora also spoke about the City events and highlighted the several ribbon cutting events hosted by the Chamber of Commerce. He spoke about attending the SPIRITT Family Services 50th Anniversary Event and thanked everyone for the well wishes.
Councilmember Sarno thanked the Fire Department for the Open House event, and thanked the Parks & Recreation Services Staff for the events they provide. Lastly, he thanked retiring employee Jean Madrid for her years of service.
Mayor Pro Tem Zamora thanked the Young Marines for their attendance, and thanked Jean Madrid for her service towards the City. He also highlighted the Fire Department Open House and commended Parks & Recreation Services staff for their work on the Dia De Los Muertos event.
Mayor Rodriguez also thanked the Young Marines for their attendance and highlighted the events offered by the City. She spoke about the upcoming Red Ribbon Week Parade and thanked the residents for their attendance.
18. ADJOURNMENT
Mayor Rodriguez adjourned the meeting at 7:51 p.m.
Minutes of the October 18, 2022 Public Finance Authority, Water Utility Authority, Housing Successor, Successor Agency, and City Council Meetings
11/15/2022
Janet Martinez Date
City Clerk